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HomeMy WebLinkAbout2015-07-16 Info Packet;will ` CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY wJuly 16, 2015 ww.icgov.org IN Council Tentative Meeting Schedule JULY 20 JOINT MEETING IP2 Joint meeting agenda JULY 27 CONFERENCE BOARD IP3 Agenda and meeting packet DRAFT MINUTES IN Historic Preservation Commission: July 9 IP5 Human Rights Commission: June 16 IP6 Senior Center Commission: May 21 dit ; CITY OF IOWA CITY Date Monday, July 20, 2015 City Council Tentative Meeting Schedule SP1 L:] Subject to change July 16, 2015 Time Meeting 4:00 PM Reception prior to meeting 4:30 PM Joint Meeting / Work Session Location JC Health & Human Services Bldg. Monday, July 27, 2015 5:00 PM City Conference Board Emma J. Harvat Hall Work Session Meeting 7:00 PM Special Formal Meeting Tuesday, August 18, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 1, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 15, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 6, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, November 30, 2015 1-6:30 PM Work Session Meeting Ashton House Strategic Planning and Orientation -16-15 IP2 JOHNSON COUNTY IOWA BOARD OF SUPERVISORS MEETING AGENDA • JULY 20, 2015 Conference Rooms 203 BIC Joint Entities Meeting 4:30 PM HEALTH AND HUMAN SERVICES BUILDING 855 SOUTH DUBUQUE STREET IOWA CITY, IA 52240 PHONE: 319-356-6000 www.JOHNSON-COUNTY.com www.JOHNSON000NTYIA.IQM2.com JOINT MEETING BETWEEN THE JOHNSON COUNTY BOARD OF SUPERVISORS, CITY OF IOWA CITY, CITY OF CORALVILLE, CITY OF NORTH LIBERTY, CITY OF TIFFIN, CITY OF HILLS, IOWA CITY COMMUNITY SCHOOL DISTRICT BOARD, AND CLEAR CREEK AMANA SCHOOL DISTRICT - AGENDA MEETING PRECEDED BY 4:00 PM RECEPTION A. CALL TO ORDER: 4:30 PM B. WELCOME AND INTRODUCTIONS C. DISCUSSION/UPDATE (Johnson County, unless otherwise specified) 1. Collaborative planning regarding North Dubuque Street 2. Sustainability efforts including multi jurisdictional working group and county experience implementing solar power 3. Update on affordable housing working group 4. Update on Community ID program 5. Updates on area projects (all jurisdictions) 6. Other D. ADJOURNMENT Johnson County Iowa Published: 711612015 10:50 AM Page 1 OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING July 14, 2015 Dear Conference Board Member: BRAD COMER ASSESSOR MARTIN BURKLE CHIEF DEPUTY MARY PAUSTIAN DEPUTY The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's amended FY 2016 budget is scheduled for Monday, July 27, 2015 at 5:00 P.M. at the Iowa City City Hall. Enclosed for your review before the meeting are: 1. The Agenda. 2. A copy of the May 19, 2015 minutes. 3. A copy of the FYI 6 Amended Itemized Budget. If you have any questions about the budget please feel free to phone me at the office at 356-6066 or at my home at 530-0681. Sincerely, . / Brad Comer Iowa City Assessor 913 SOUTH DUBUQUE STREET • IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 The Iowa City Conference Board Agenda Monday, July 27, 2015 PRI1112► The Iowa City Assessor's Conference Board will meet at 5:00 P.M. Monday, July 27, 2015 at the Iowa City City Hall, 410 E. Washington Street, Iowa City. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's amended budget for FY 2016. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of May 19, 2015 Conference Board meeting. 4. Public Hearing on FY 16 Budget 5. Assessor Evaluation Committee Membership. 6. Other business. 7. Adjournment. Brad Comer Clerk, Iowa City Conference Board IOWA CITY CONFERENCE BOARD MINUTES May 19, 2015 _City Conference Board: May 19, 2015 at 5:00 P.M. in the Council Chambers at the Iowa City City Hall, Mayor Matt Hayek presiding. Iowa City Council Members Present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne and Throgmorton. Johnson County Supervisors Present: Harney, Neuzil and Sullivan. Iowa City School Board Members Present: None. Others Present: Comer, Markus, Fruin, Voparil, Dilkes. Digital Recording: May 19, 2015. Chair Matt Hayek called the meeting to order and Clerk Comer called roll and stated that a quorum was present. The schools, having no members present will not have a vote recorded. The County (Sullivan) moved to accept the minutes of the last Conference Board meeting, March 9, 2014, the City (Throgmorton) seconded and the motion carried 2/0. Chairman Hayek asked for the recommendation of the Assessor salary committee made up of Mims, Neuzil and Kirschling (School). Mims spoke on behalf of the committee presenting their recommendations of $100,000 for the Assessor, $85,000 for the Chief Deputy and $80,000 for the Deputy. Discussion followed about what information was reviewed. Comer mentioned his concern of the recently promoted Chief Deputy Assessor receiving a smaller salary than if he had remained the Deputy Assessor and received the typical cost of living and merit increase. The City (Mims) moved to approve the amended budget for publication and set the public hearing for July 27, 2015 with the salaries as follows: Assessor - $100,000, Chief Deputy $86,200 and Deputy $80,000. The motion was seconded by the County (Harney) and passed unanimously 2/0. Comer reminded the Conference Board that each body should assign a member to the Assessor Evaluation Committee. The City has designated Dobyns to the committee. The County and School will assign committee members at the next meeting. There being no further business it was moved by the City (Botchway) and seconded by the County (Neuzil) to adjourn at 5:21 P.M. Motion carried unanimously by voice vote. Brad Comer Clerk, Iowa City Conference Board IOWA CITY ASSESSOR'S OFFICE ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND EMPLOYEE EXPENDITURES FY 2015 FY 2016 INCREASE SALARIES Current Proposed CITY ASSESSOR 103,340 100,000 -3.23% CHIEF DEPUTY ASSESSOR 87,610 86,200 -1.61% DEPUTY ASSESSOR 82,480 80,000 -3.01% REAL ESTATEIGIS SPECIALIST 56,290 58,830 4.51% APPRAISER (NEW CONSTRUCTION) 49,230 51,260 4,12% OFFICE MANAGER 50,880 53,170 4.50% APPRAISER (REAPPRAISAL) 52,160 54,510 4.51% MERIT INCREASES (have been added to salaries above) (4,620) SUBTOTAL $481,990 $483,970 0.41% Proposed salaries include merit increases and cost of living adjustments. EMPLOYEE BENEFITS EMPLOYER SHARE: FICA 40,024 39,849 -0.44% EMPLOYER SHARE: IPERS 46,721 46,505 -0.46% HEALTH INSURANCE 116,000 121,000 4.31% SUBTOTAL 202,745 207,354 2,27% TOTAL EMPLOYEE COST $684,736 $691,324 0.96% OTHER EXPENDITURES LEAVE CONTINGENCY $25,000 $20,000 -20.00% BOARDS BOARD OF REVIEW 16,200 16,800 3,70% BOARD OF REVIEW EXPENSES 200 200 0.00% CONFERENCE BOARD 0 0 EXAMINING BOARD 30 30 0.00% SUBTOTAL $16,430 $17,030 3.65°% OFFICE EXPENSES MILEAGE & AUTO 4,500 4,500 0.00% OFFICE SUPPLIES 3,500 3,500 0.00% POSTAGE 7,000 1,500 -78.57% TELEPHONE 1,300 1,300 0.00% PUBLICATIONS & SUBSCRIPTIONS 700 700 0.00°% PRINTING 5,000 1,000 -80.000/0 INSURANCE 4,200 4,600 9.52°% EQUIPMENT PURCHASE 3,400 3,400 0.00% EQUIPMENT MAINTENANCE 200 200 0.00% UNEMPLOYMENT 2,000 2,000 0.00% DATA PROCESSING SERVICES 18,000 18,000 0.00% SOFTWARE MAINTENANCE 21,000 18,000 -14.29% BONDS & WORKER'S COMPENSATION 1,500 1,700 13.33°% AUTO REPLACEMENT 12,000 - -100.00% COMPUTER REPLACEMENT 2,500 2500 0.00°% SUBTOTAL $86,800 $62,900 -27.53% PROFESSIONAL EXPENSES SCHOOLS & CONFERENCES 13,000 13,000 0.00°% DUES 2,000 2,000 0.00% SUBTOTAL $15,000 $16,000 0.00°% TECHNICAL SERVICES LEGAL FEES & EXPERT WITNESSES 52,000 52,000 0.000/0 AERIAL PHOTOGRAPHY 10,000 20,000 100.00% APPRAISAL SERVICE 1,000 1x000 0.001yo SUBTOTAL $63,000 $73,000 15.87% TOTAL OTHER EXPENDITURES $206,230 $187,930 -8.87°% SUBTOTAL EXPENDITURES $8903965 $879,254 RESERVES AUTO REPLACEMENT 0 3,000 TOTAL RESERVES $ - $ 3,000 TOTAL ASSMT EXPENSE FUND BUDGET $890,965 $882,254 -0198°% MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION JULY 9, 2015 IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Kent Ackerson, Thomas Agran, Esther Baker, Kate Corcoran, Frank Durham, Andrew Litton, Pam Michaud, Ben Sandell, Ginalie Swaim MEMBERS ABSENT: Gosia Clore, Frank Wagner STAFF PRESENT: Jessica Bristow, Bob Miklo OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Michaud said she did not understand what has to be on the agenda. She said that last month and this month, after consideration of the minutes, incentives for continued occupancy of historic buildings was not on the agenda. Michaud asked if it is officially on the agenda after the minutes or not. Swaim said the Commission did not discuss that item at its last meeting. Miklo said the time to discuss it would be after the minutes during Commission information and discussion. CONSENT AGENDA: CERTIFICATE OF APPROPRIATENESS: 411 East Davenport Street. Bristow said this property is on the edge of the Goosetown/Horace Mann District. She said it was built around 1888 as a vernacular, gable end house with no dormers. Bristow said an addition was built off to the side sometime later. She said the small front entry roof was also built later. Bristow said the applicant wants to add an egress window for the basement. She said it is in an interesting location because of the way that this house is set up. Bristow showed a diagram of the rear of the house with the patio on the rear. She said the basement extends under that patio. Bristow said the owner wants to put the egress window on the foundation wall on the edge of the patio, which would work for code. Bristow said the owner has a plan view of a window about 40 inches long and 40 inches deep. She said it would be a casement window, and the owner would like to have muntin bars to look like a double hung window to match some of the other windows. Bristow said it would also be dark like the other windows. Bristow said that because of its location, there needs to be some kind of cap on the window well. She said there has been discussion of following the building code regarding having just a basic steel grate over it so that it would not really show or present anything that would impact the historic HISTORIC PRESERVATION COMMISSION July 9, 2015 Page 2 of 7 nature of the home. Bristow said that staff recommends approval of this as drawn. She said it would be a Crestline metal -clad, casement window. Swaim asked about the grate over the window. Bristow responded that a person getting out of the window would push that grate up. Sandell asked about the distance between the edge of the window and the property line. Bristow said the property owner believes it is one foot. She said the drawing is not to scale, and the building officials do not have a problem with the distance to the property line. Durham said the existing fence would seem to be on the property line. Bristow said she believes that is accurate. Sandell asked if 40 inches by 40 inches is the typical size for an egress window. Bristow said she thought so and said the owner was provided with the minimum requirements. MOTION: Durham moved to approve a certificate of appropriateness for the project at 411 East Davenport Street as presented in the report. Ackerson seconded the motion. The motion carried on a vote of 9-0 (Clore and Waaner absent). CERTIFICATE OF APPROPRIATENESS 828 Dearborn. Bristow said this property is in the Dearborn Street Conservation District. She said it is a large, typical four-square home with original siding and windows. Bristow said the house has an approximately 1970s addition on the back. She said it is single - story and slightly L-shaped — mostly one large rectangular room. Bristow said the applicant proposes to repair some of the siding on the historic part of the house and replace gutters and downspouts. She said, however, that the main portion of the work is to move a few of the windows in the non -historic addition. Bristow said that on the south side of the house, the owner wants to break up the group of three windows by moving one window to the east. She said the proposed window pattern would be more consistent with historic window patterns with the pair of windows and then the single off to the side. Bristow said that on the north and east sides, the owner wants to swap the windows because of size. She said that one is larger, and the owner wants to swap them based on the interior remodel. Bristow said the owner does want to put the window that will be newly placed on the east side closer to the corner. Bristow said the owner will be replacing the siding on the non -historic addition and matching the historic siding. She said staff has talked to the owner about matching the historic trim. Bristow said that even though the proportion and scale of the addition is not historic, it will blend in better with the historic home once the work is done. MOTION: Baker moved to approve a certificate of appropriateness for the project at 828 Dearborn Street as presented in the report. Ackerson seconded the motion. The motion carried on a vote of 9-0 (Clore and Waaner absent). HISTORIC PRESERVATION COMMISSION July 9, 2015 Page 3 of 7 REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect — Chair and Staff Review. 325 North Gilbert. Bristow said this home in the Northside Historic District has two roof levels on the back porch addition: the upper roof level is an historic porch that is actually smaller than the railing area, going from one corner to the other. She said there is an addition on the back with a slightly lower roof. Bristow said the applicant is replacing the roof materials because of leaking, basically putting in a membrane roof material. Bristow said this will make sure the difference in the roof levels is evident so that one can tell where the historic roofline was at one point in time. She said that whether or not that ever becomes a porch again, there is a door that goes out to it. 223 South Dodge Street. Bristow said this is a sorority house. She stated that a couple of months ago, there was a certificate to replace some of the windows. Bristow said this certificate concerns replacing the HVAC. She said there are some air conditioning units that will be removed. Bristow said the stone will be patched in, and, based on the masonry construction, it won't go too thin. She said that removing some of the stone would be problematic, so the owner is going to piece in to try to match the pattern there. Bristow said there are small air conditioning units to be mounted on the back of the building on the west side. She said staff convinced the owner to put them on the ground instead, so there will be three or four two-inch holes in the west side of the masonry to get piping out. Bristow said they also put in two typical AC units, positioned as discretely as possible next to the parking. Minor Review — PreaDDroved Item — Staff Review. 1• ,miti10110 1 Bristow stated that this is one of the University houses. She said it had a duplex layout with a window at the stair that was replaced by a door long ago. Bristow said this is being made into a single-family home, so the door is to be removed with a window put back in. She said the head of the window will be what is believed to be the original head of the window height. Bristow said the width of the door opening is probably the same as the width of the windows on the second floor so will match the window heights on the second floor with this window. She said this is not original siding, but the owners will be able to patch it and match it so that it all blends in. 402 North Dodge. Bristow said this property is in the Goosetown/Horace Mann District. She said the house has a few windows that have been replaced: the gable window and one of the first floor windows. HISTORIC PRESERVATION COMMISSION July 9, 2015 Page 4 of 7 Bristow said the owner wants to replace and/or repair the five windows on the second floor. She stated that some of them don't function, and some of them don't have storms but will get storms remade for them. Bristow said they will all match existing. Intermediate Review — Chair and Staff Review. 932 East Colleae. Bristow said this is the apartment house that used to be a sorority and at one time a fraternity. She said the plan is to replace the roof with a metal roof system to match historic shake shingles. Bristow said the owner also plans to replace the metal cap over the parapet walls and all of the downspouts and gutters. Bristow said there is also a little bay window in the lower corner. She said that the exact same roof system cannot be placed on that, but the owner will put something that is as close as possible to the same roof that is being put up above. Bristow said the owner also plans to take the asphalt shingles off of the side of the dormers. She said there were two options: to put the same shingles there or to make it look a little bit more Tudor. Bristow said the owner is going with the Tudor look, so there will be a hardi-board stucco and more hardi-board as trim around the side pieces. She added that the shingle on the front face next to the windows that will be taken off, and there will be a piece of hardi-board on each side of the window as well. Agran had comments regarding two of these projects. The house at 325 N Gilbert with the double porch roof was just repainted. He said the owners did a really nice job with painting and trim work. It might be a candidate for next year's Historic Preservation Awards. Agran said the neighborhood area of the house at 402 N. Dodge with the red metal roof is a nice example of when one person started painting his roof and then adjacent property owners have hired the same company to paint their roofs. He said it looks really good to have this roof rejuvenation. DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND ANNUAL WORK PROGRAM: Corcoran said the subcommittee would meet next Tuesday the 10 CONSIDERATION OF MINUTES FOR JUNE 11, 2015: Baker said that, regarding the certificate of appropriateness for 1102 East College Street, the property is in the East College District and not the College Hill District. MOTION: Durham moved to approve the minutes of the Historic Preservation Commission's June 11, 2015 meeting, as amended. Baker seconded the motion. The motion carried on a vote of 9-0 (Clore and Wagner absent)_ COMMISSION INFORMATION AND DISCUSSION: Incentives for continued occupancv of historic buildings. HISTORIC PRESERVATION COMMISSION July 9, 2015 Page 5 of 7 Michaud said she was interested in the Unitarian Church relocation. She said the Commission has discussed incentives before. Michaud said she had some ideas about reutilizing the property that she has discussed with a number of people and organizations. She said there are organizations that are interested in promoting downtown, technology transfer, or working with the University in a non -laboratory type way. Miklo said that Michaud had brought up creating more incentives for reuse of historic buildings it was in the context of the issue of the dental clinic on Market Street. Michaud had wanted to talk about incentives in general to encourage the reuse of buildings. He said that, in terms of the Unitarian Church, the Commission should not get into discussion since it is not on the agenda, but the City Council will be discussing this at its informal meeting on July 27. Miklo said the City has been approached by Jesse Allen, who has a purchase offer on the building, although the purchase is not complete. Miklo said that Allen has asked the City about using the City parking lot to the east of the Unitarian Church, the idea being similar to what the Commission put forth to the City Council several months ago about using the parking lot as an incentive to preserve the church building. Miklo said that is being explored at the City Council level, since it is City property. Grant Wood fence. Miklo said the Commission approved the design on the upper portion of the drawing. He said there was quite a bit of discussion of the picket fence and how it would be made. Miklo said that now that this is getting into more detail, the owner is rethinking the design. Miklo said that, rather than exceeding six feet, which kicks in a requirement for a permit, this may be a smaller fence. He said the owner has decided not to do the limestone piers but to do a metal post that would look like a wood post to match the rest of the posts of the fence. Miklo said that might actually be an improvement in that the limestone might have been more than what is seen in this neighborhood. Miklo stated that the gate would actually be just a temporary gate until the design of the artistic part of it is finalized. He said that rather than doing the limestone piers, it would have two limestone blocks on either side for signage. Miklo said that staff wanted to bring this in front of the Commission for a chance to voice any concerns, given that it is a change from what was approved last fall. Durham asked if the scale of the artistic gate would be reduced. Miklo said the owner is thinking of doing it smaller. He said that after looking at the plan more closely, the owner thought it was overwhelming for the neighborhood. Agran asked if there are rules regarding signage in neighborhoods. Miklo confirmed this. He said the new proposal would fall within the guidelines. Swaim asked if this would come before the Commission when the final design is decided. Miklo said that if it is changed dramatically, it could be brought back before the Commission. He asked if the Commission is okay with the plan if done on a smaller scale with the same design. HISTORIC PRESERVATION COMMISSION July 9, 2015 Page 6 of 7 Sandell asked if the gate is necessary. Miklo replied that the owner wants to keep people from just driving through, as the driveway connects to the alley. Swaim asked if the Commission wants to see the final design if different from the current. The consensus of the Commission was to see the design if changed. Sandell -said that he would still like to see an elevation of the four properties in a row. He said there are gradual and not so gradual grade changes, and he had concerns about how that looks in the end. Michaud said she thinks that makes sense, because it is a long block. She said that people might cut through to the other block or the alley, but it is kind of establishing an estate thing. Michaud said it is a statement, but when one sees them in other cities, it is discretely placed, not a big statement. Agran said he would like to see any alterations that might be made to the gate itself. He said he would like to see the end product to see what the scale and everything looks like together. Baker agreed that it may no longer look harmonious now that it will be a shorter fence with different posts. Durham stated that in the original design, the posts were asymmetrical, partly to account for what the grade was thought to be. He said that the revised design is not trying to accomplish the same thing, so he would like to see the final design. Resort from Preservation Iowa Summit. Swaim said that Corcoran and Bristow attended the seminar. Corcoran discussed the sessions that she had attended and the venue in Winterset, Iowa and Madison County. Bristow went through a slide show to summarize the concepts of the summit. She said the speaker discussed sustainability in terms of enduring and keeping what one has. Bristow stated that two big factors that she got out of the summit involved education and outreach. Roof and door review passed the first round with the City Council. Miklo said the City Council has approved the first reading requiring review of roofs and doors on single-family homes in historic districts but not conservation districts. He said he anticipates that most of those reviews will be administrative and will not need to come before the Commission. ADJOURNMENT: The meeting was adjourned at 6:27 p.m. Minutes submitted by Anne Schulte Z N C) G O U Z LO r W N W a U 2 O X X X X x X X X X p X X x X X X p x X co X X X L X U X X X X O X X X X X - X X X X X T- X - X X X X X X X X X Cl) N X X 0 X x X X X X N X x X X x X X X x N x X X - X X X X X X W r- 0 M T X O O X X X x X X X X CD X x x x X X X X X w ui O x x x x x x x x x 0 x X D x 0 0 0 x x x x 0 Go co I- co r- co co n 00 I� 00 00 0) 0)rn rn rn 0) CD CF) 0) 0) a)W WN N N N N N N N N N N F- M M M M M M M M M M M LU LU CL) W Y a W = Q u) a Y Z W a W J a Z X E O F- O Is" a m _ w 0) W Z 2 rn O Z LL Z Z LL � c c O F- W w a a J O v°'i (D a) f6 to Z Z 00 Q Z a �_ W aQaz° W Y 0 V (� Z a O } II II II II L7 v N N Q YXow ; c) a s pap O 0 C J 3- 0 Minutes Human Rights Commission June 16, 2015 — 5:30 PM Helling Conference Room Preliminary Members Present: Joe D. Coulter, Paul Retish, Shams Ghoneim, Stella Hart, Edie Pierce - Thomas. Members Not Present: Orville Townsend Sr, Ali Ahmed, Kim Hanrahan, Harry Olmstead. Staff Present: Stefanie Bowers. Recommendations to Council: No. Call to Order: Coulter called the meeting to order at 5:40 p.m. Consideration of the Minutes from the May 19, 2015 Meeting Date: Motion Retish, seconded by Ghoneim. Motion passed 5-0. Meeting Business Request from Council for International Visitors to Iowa City (CIVIC) Civic will be hosting an international delegation who work on human rights and policy in late July and would like for the Commission to talk to the delegation about the Community Identification Card. Ahmed and Olmstead have volunteered to participate in this program. Commission Action Plan 2015 Education Hart is working on an affordable housing panel for the fall to be held at either the Iowa City Public Library or the Robert A. Lee Recreational Center. The purpose of the forum is to report out on the status of affordable housing. Hart plans on contacting area agencies including but not limited to the Housing Authority, Housing & Inspection Services, Shelter House, Coalition on Affordable Housings, Habitat for Humanity, Southgate Companies and the Iowa City Area Association of Realtors. Outreach Ghoneim will be presenting to the Consultation of Religious Communities (CRC) on June 17 to provide information and outreach on behalf of the Commission. Ghoneim is hoping the presentation will lead to collaborations between the CRC and the Commission. Juneteenth (June 27) Coulter will accept the Juneteenth proclamation on behalf of the Commission at the Council meeting of June 16. Coulter and Hanrahan plan to attend the Juneteenth event as representatives of the Commission. The Youth Art Contest jointly sponsored by Johnson County and the City will have three honorees -two for visual arts and one for an essay. The Johnson County Americans with Disabilities Act Celebration (July 25) Ghoneim and Olmstead will represent the Commission at this event. Joy Beadleston of Access 2 Independence will accept the proclamation on behalf of the ADA Celebration for Johnson County at the June 16 Council meeting. Reports Construction and Trade Job Fair (May 26) The construction and Trade Job Fair was held at Mercer Aquatic Center on May 26. Retish reports that turnout was lower than at the traditional job fairs but the event did offer great opportunities to meet with unions and printer suppliers. Retish will get feedback from other committee members as to future plans for a similar type fair. Making Iowa City a Human Rights Community Coulter reports that the subcommittee is currently collecting names of individuals and groups to approach for partnership on this initiative. University of Iowa Center for Human Rights Board Ghoneim spoke on the Abdelkader Education Project Forum and its essay contest for 2015 collaboration with the University of Iowa Center for Human Rights. Retish mentioned that the Center should apply for Ida Beam Scholarships to bring in big speakers for their events. Commission Hart along with others in the Stop Street Harassment movement will be chalking at the Iowa City Pride Festival on June 20. The organization is also doing training and outreach to University of Iowa sororities and fraternities. Hart recently received her certification against Domestic Abuse from the State of Iowa. Ghoneim will be presiding as chair at the American Civil Liberties Union of Iowa Board meeting in July. Coulter spoke on a recent discussion held between the State of Iowa's Division of Native American Affairs and the State of Iowa Department of Human Services on the Indian Child Welfare Act (IOWA). Adjournment: 6:43 Next Regular Meeting — July 21, 2015 at 5:30 p.m. 2 Human Rights Commission ATTENDANCE RECORD YEAR 2014/2015 lMm+..... ToFel NAME TERM EXP. 8/19/ 14 9/16/ 14 10/2/ 14 10/21/ 14 11/18/ 14 12/15/ 14 1/20/ 15 2/17/ 15 3/17/ 15 4/1/ 15 4/21 15 5/19 15 6/16 15 Edie Pierce- Thomas 1/1/2016 - - - - - - X O/E X X X O/E X Joe D. Coulter 1/1/2016 X X X X X X X X X X X X X Harry Olmstead 1/1/2016 X X X X X X X X O/E X X X O/E Paul Retish 1/1/2017 X O/E X O/E O/E X X X X X X X X All Ahmed 1/1/2017 X O/E X X X X O X O/E X X X O/E Orville Townsend, Sr. 1/1/2017 X X X X X X X X X X X X O/E Kim Hanrahan 1/1/2018 X X X X X X X X X X X X O/E Shams Ghoneim 1/1/2018 X X X X X X O/E X O/E X X X X Stella Hart 1/1/2018 X O/E X X X X X X X X X O/E X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = No longer a member R = Resignation Preliminary Minutes May 21, 2015 MINUTES SENIOR CENTER COMMISSION May 21, 2015 ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Margaret Reese, Jack Hobbs, Cheryl Clamon, Mark Holbrook Members Absent: Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman Others Present: RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. APPROVAL OF MINUTES FROM MARCH 19. 2015 MEETING: Motion: To accept the minutes from the March 19, 2015 meeting as amended. Motion carried on a vote of 7/0. Reese/Hobbs. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Honohan will attend the next City Council meeting. Kopping will attend an upcoming board of supervisor meeting. STEERING COUNCIL REPORT: Mitchell reported that the Steering Council met on May 14th. The membership committee reviewed the annual meeting, the next newcomer's breakfast will be held on July 10, and Math Excursions with Ed will be the next group of the month. Preliminary Minutes May 21, 2015 The Outreach Committee has a new member, Martha Lubaroff. There will be a Senior Center table at the Pride Festival again this year, the group discussed program guide distribution and they reviewed their goals. The Programming Committee discussed upcoming summer events including the Age of Love film that will be shown on June 25tH Obstacles to bus transportation were brought up by John Schmidt and discussed by the group. NEW HORIZONS BAND UPDATE: Kopping reported the she and Michelle Buhman met with assistant city attorney, Eric Goers and assistant city manager, Geoff Fruin. Goers is currently in contact with the New Horizons Band's attorney. Once an agreement is reached Senior Center staff will be contacted. Kopping noted that she will pass along any agreement that is reached to the commission. STATUS OF SENIOR CENTER ALCHOL POLICY: Kopping distributed the recreation department and library's alcohol policies. Kopping asked if the commission would be willing to consider approaching the recreation department to be added onto their contract. They work with a company that handles all rentals regarding alcohol. The commission discussed the pros and cons of moving forward with this option. Kopping will ask parks and recreation director Mike Moran for a copy of the contract and approach the possibility of this idea. OPERATIONAL OVERVIEW: COMMITTEE A: Kopping reported that committee A met for the first time. Kopping noted Clamon and Holbrook are both participating in this committee. Clamon stated that she thought the group was very thoughtful and it would be a good group to discuss the various Senior Center fees. Kopping distributed the 2016 Senior Center Statistics that will be in a report for the City Council. The commission discussed this information and noted that the cost recovery for FY14 was 29% Buhman noted that the Iowa City contribution in FY08 seemed very high. Kopping believes that was the year that the bathroom remodel occurred. Buhman 14 Preliminary Minutes May 21, 2015 questioned if in regards to cost recovery, it is appropriate to include capital improvements since they are specific to the building and not to programming. Committee A will be meeting again June 4th and 11tH STRATEGIC PLAN PROGRESS: Kopping reported that the first focus groups occurred earlier in the week. Kopping noted that Linda Wastyn, who is running them, said they are going well so far. There are five more next week. These focus groups will be used to develop a survey to put together a fundraising and marketing plan. COUNTY FUNDING: Kopping reported that Johnson County is funding the Senior Center with $59,224 in FY16. She reported that the recognition reception for the Johnson County grant will be held on June 8th. Margaret Reese said she would be able to attend with Kopping. COMPLETE FORMS: Kopping distributed optional demographic forms for commissioners to fill out. BUILDING UPDATES: Buhman reported that she has been working with June Nasby in the purchasing department to get bids for audio visual equipment for rooms 202 and 208. She said the upgrade will include new projectors and HDMI capability. Also it will include loop hearing aid systems, a secure cabinet and charging stations for microphones. Kopping noted that the AV equipment will be funded through the gift fund. Buhman noted that she has been looking at flooring options for room 103. This funding is coming out of FY15. Next fiscal year there is funding for mirrors, bars and window film. COMMISSION DISCUSSION: The next commission meeting will be held on June 11tH ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 7/0. Holbrook/Reese. 3 Preliminary Minutes May 21, 2015 Senior Center Commission Attendance Record Year2015 Name Term Expires 5/15 6/19 7/17 10/23 11/20 12/18 1/22/15 2/13/15 2/19 3/19/15 4/16 5/21 Cheryll Clamon 12/31/18 -- -- -- -- -- -- X O/E X O/E NM X Chuck Felling 12/31/15 X X X X X NM X X X X NM X Rose Hanson 12/31/14 X X X X X NM -- -- -- -- — -- Jack Hobbs 12/31/16 X X X X X NM O/E X X X NM X Mark Holbrook 12/31/18 X X X X X NM X X X O/E NM X Jay Honohan 12/31/16 X X X X X NM X X X X NM X Kathy Mitchell 12/31/15 X X X X X NM X X X X NM X Margaret Reese 12/31/15 X O/E X X X NM X O/E X X NM X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member