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Home My WebLink AboutUrbanized 12-05-07 ~JCCOG rr..... Meeting Notice JCCOG Urbanized Area Policy Board Wednesday, December 5, 2007 - 5:00 p.m. Iowa City City Hall Agenda 1. Call to Order a. Recognize alternates b. Introduce Sally Mason, President, University of Iowa c. Consider approval of meeting minutes d. Confirm January board meeting date, time and location e. Certificates of Appreciation for outgoing Board members 2. Public Discussion of any item not on the agenda 3. Administration a. Appoint nominating committee for calendar year 2007 JCCOG Urbanized Area Policy Board officers b. Update on Joint Emergency Response Communication Center planning c. Discuss potential future JCCOG Cool Cities taskforce d. Preliminary FY08 budget discussion 4. Human Services Planning a. Highlights of the JCCOG Human Services Division 5. Transportation Planning a. Consider apportionment of Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit and University of Iowa Cambus b. Consider apportionment of Federal Surface Transportation Program (STP) JCCOG funds for FY09- 10 (i) Public discussion (ii) Consideration of apportionment of Surface Transportation Program funds c. Consider apportionment of Federal Transportation Enhancement (TE) JCCOG funds for FY09-10 (i) Public discussion (ii) Consideration of apportionment of Transportation Enhancement funds d. Consider a motion authorizing the Chairperson to sign a letter to Iowa DOT senior staff and local state legislators regarding passenger rail planning efforts e. Discussion of JCCOG-Board requested report on the Des Moines Regional Transit Authority and Ames CyRide. f. Consider adding a corridor study of Scales Bend Road to the FY08 JCCOG Transportation Planning Work Program g. Update on recent activities 6. Other Business 7. Adjournment , MINUTES JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, SEPTEMBER 19, 2007 - 5:00 P.M. COUNCIL CHAMBERS, CORALVILLE CITY HALL PRELIMINARY MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig, John Weihe Regenia Bailey, Connie Champion, Amy Correia, Bob Elliott, Mike O'Donnell, Dee VanderHoef Sally Stutsman, Rod Sullivan Jim Wozniak Karin Dils Dave Ricketts Johnson County: North Liberty: Tiffin: University of Iowa: MEMBERS ABSENT: University Heights: Erling Anderson STAFF PRESENT: Brad Neumann, Kent Ralston, Linda Severson, John Yapp. 1. CALL TO ORDER a; b; c: Recoqnize alternates; consider approval of meetinq minutes; set date of next meetinq Bailey called the meeting to order at 5:00 p.m. Karen Dils was recognized as alternate for Glenn Potter of Tiffin. It was moved by Sullivan and seconded by Wozniak to approve the meeting minutes from the May 23, 2007 JCCOG Board meeting. The motion carried unanimously. After discussion, Bailey set the date of the next JCCOG Urbanized Area Policy Board meeting for Wednesday, December 5, 2007. 2. PUBLIC DISCUSSION There was no public discussion. 3. ADMINISTRATION a. RecoQnition of Jeff Davidson. past executive director Bailey thanked Jeff Davidson for his 26 years of service to JCCOG. Davidson thanked the Board for the opportunity, and expressed pride in the JCCOG organization. b. Update on Joint Emerqencv Communication Center planninq Davidson outlined the status of the Joint Emergency Communication Center Subcommittee. Davidson said the next steps include finalizing the financing plan proposal, which will likely be a special levy enacted by the Board of Supervisors for both operating and capital expenses. The consultant team will be working to design the facility, with construction planned for FY09. A 28-E agreement will be developed to form a stand- alone entity/board to oversee the operation of the facility. Finally, one of the last steps will be to hire a director for the Joint Emergency Communication Center. c. Consider a motion authorizinq the JCCOG Chairperson to siqn aqreements for enqineerinq and desiqn services with Ehlert & Associates and Neumann Monson Architects for the Joint Emerqency Communication Center Davidson said he does not have finalized fee amounts for the proposed contract. Because the entity which will operate the communication center is not yet formed, Davidson said he is asking if JCCOG can be the entity to sign the contracts. The Joint Emergency Communication Center (JECC) Subcommittee has recommended JCCOG be the contracting entity. Davidson said there will be no financial obligation for JCCOG. Stutsman said she did not feel comfortable authorizing signing a contract without knowing what the contract amount is. Herwig said the JECC Subcommittee has an idea of what the contract amount will be for, but is still fine tuning and negotiating final numbers and the scope of services. Sullivan said that as long as the JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 2 \ contract amount is in line with the subcommitee expectations, he is comfortable authorizing JCCOG to sign ) the contract. O'Donnell moved to authorize the JCCOG Chairperson to sign agreements for engineering and design services with Ehlert & Associates and Neumann Monson Architects for the Joint Emergency Communication Center. Ricketts seconded it. The motion carried on a vote of 9-2 with Stutsman and VanderHoef voting no. Correia arrived at 5:20 p.m. d. Consider a resolution authorizinq JCCOG to applv for and administer two EPA Brownfields qrants, and to authorize the JCCOG Chairperson to siqn the qrant applications and associated documents Yapp said he has been approached by the City of Iowa City to see if JCCOG would be the applicant for a Brownfields assessment grant from the Environmental Protection Agency (EPA). This is due to a rule that the entity creating the potential pollution cannot be the entity receiving these funds. Since much of the area Iowa City is interested in assessing is former Iowa City Landfill, Iowa City has requested JCCOG be the applicant. Yapp said this will result in a commitment of JCCOG staff time. In response to a question from Elliott, Yapp said the application is for $400,000. There is no local match requirement. This amount will allow assessment of properties in south Iowa City on both sides of the Iowa River, plus other projects in the JCCOG area. Yapp said he hopes to be able to do environmental assessments on transportation projects funded by JCCOG in other areas of the metropolitan area. It was moved by VanderHoef and seconded by Stutsman to authorize the JCCOG Chairperson to sign the grant applications and associated documents for two EPA Brownfields grant applications. The motion carried unanimously. e. Items from the Executive Director Yapp reported that he has been named as the Metropolitan Planning Organization representative on Iowa DOT's selection committee for Safe Routes to Schools applications. Yapp also noted that the State of Iowa has received the 2007 Excellence in Regional Transportation award from the National Association of Development Organizations (NADO) research foundation. This award was given due to Iowa's work in creating passenger transportation development plans, which JCCOG participates in. Yapp also announced the hiring of two new employees. Nick VanderZwan will start as the JCCOG Traffic Engineering Planner on September 24. Kris Ackerson will start as a JCCOG Assistant Transportation Planner on September 26. 4. a. Discussion and consideration of approval of the formula used to distribute Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit, and University of Iowa Cambus Neumann reviewed the current formula used to distribute Federal Transit Administration Section 5307 funds amongst the three local transit systems. Neumann then reviewed a formula proposed by University of Iowa Cambus to eliminate "fare revenue" as a separate category in the funding formula. Ricketts said he believes the current formula under-represents Cambus' overall value in providing transit service to the community. The current formula gives Cambus approximately 25% of the funding, even though .Cambus represents 43% of service miles, 30% of all local spending on public transit, 28% of all locally determined income, and from 1991 to 2006 Cambus represented 69% of all the growth in service miles in the community. Ricketts said that since 2007 when the new funding for Small Transit Intensive Communities was made available, Cambus performance measures played a significant role in our community being able to access this funding. Elliott said one of the deciding factors in how much the formula benefits one entity over another is how much fare revenue the system collects, and the formula which penalizes a transit agency for not collecting fare revenue may not be fair. Correia said there are very different costs of operations in the municipal systems versus Cambus, due to fulltime professional employees versus student labor. ;' JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 3 Ricketts said the total expenses of each system are already in the formula. Ricketts gave background information on the original formula and how this formula has evolved to the current formula. Larry Schroeder of Iowa City said students are all assessed fees to support Cambus, while Iowa City and Coralville Transit are supported by rider fees as well as subsidies. Schroeder asked if student fees would be reduced if the University received more federal funds. Ricketts said the transit systems are supported by many sources of funding. Student fees are better equated with taxes, not with fare revenue. Ricketts said Cambus contributes to the farebox revenue of the municipal systems through the student bus pass program. Weihe said if Coralville's Federal funding is reduced, it will have to be made up through Coralville's General Fund. Weihe said this is why he could not support a change in the current formula. VanderHoef noted that Iowa City residents pay 95i per $1,000 of property value in a transit levy through property taxes. Joe Fowler, Iowa City Director of Parking and Transit, said that Iowa City contributes to Cambus by selling them discounted bus passes. When Iowa City began receiving transit intensive community funds, routes were created using information from the University to better serve students, staff and faculty traveling to the University of Iowa. Iowa City Transit considers the University its biggest customer, which benefits both entities. Ron Logsden, Iowa City Transit Manager, said Cambus is the only university transit system which receives Federal operating and capital assistance that he is aware of. The existing formula does give an advantage to the municipal systems, but this is appropriate because of the higher operating costs for the municipal systems. It was moved by VanderHoef and seconded by Stutsman to retain the existing formula. The motion passed on a vote of 9-3 with Ricketts, Wozniak and Elliott in the negative. Neumann noted the JCCOG Transportation Technical Advisory Committee had recommended a staff committee be formed to ensure accounting and reporting are consistent amongst the three communities. Neumann will work with staff from the three entities to form this committee. This committee will not be discussing changing the formula; it will merely be discussing how to have better consistency in how financial figures are reported. Sullivan said he would like the Board to begin discussing the formation of a Metropolitan Transit Authority. Sullivan said, for example, the Cyride system in Ames functions very well. Sullivan said we should look at other models for how transit can be provided such as the Des Moines transit system. There was consensus to have a discussion of a metropolitan transit authority on the next agenda. b. Update on bus and bus facilities discretionary fundinq; consider authorizinq the Chairperson to siqn a letter to Federalleqislative representatives reqardinq bus facilities discretionary fundinq Neumann said the local transit systems recently had an opportunity to apply for bus and bus facilities discretionary funding. This $438 million fund was initially intended to help public transit operators finance new bus purchases and fund transit-related facilities. This fund was being made available nationwide. However, the Federal Transit Administration recently recommended to Congress that 80% of these funds be directed only to the five most congested cities in the country, including Miami, Minneapolis, New York City, San Francisco and Seattle. The remaining 20% is proposed to be directed to a new program called the Urban Partnership grant program directed to the 45 largest cities, none of which are in Iowa. At its September 11 meeting, the TTAC recommended the Board send a letter to our Congressional representatives that the proposal to direct these funds to only the largest cities is unreasonable. Weihe moved and Elliott seconded a motion authorizing the JCCOG Chairperson to sign a revised letter to Federal legislative representatives regarding bus facilities discretionary funding. The motion passed unanimously. JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 4 ) c. Update on traffic study for North Dubuque Street and North Liberty Road Yapp updated the Board on the status of the North Dubuque Street and North Liberty Road traffic study. Yapp said staff intends to proceed with a standard corridor study investigating elements such as intersection capacity, access points, site distance, need for traffic control, pedestrian/bicycle facilities and other factors. Yapp said that until the annexation boundaries and proposed developments become more clear, JCCOG intended to proceed with a general corridor study. Sullivan asked if the study will include consideration of other North-South corridors such as Highway 965. Yapp said yes, insofar as constraints in one north-south corridor affect other north-south corridors. d. Discussion of Surface Transportation Proqram (STP) and Transportation Enhancement (TE) JCCOG fundinq allocation process Yapp outlined the process for the STP and TE grant applications. Applications are due October 11. The Board will consider funding applications at its December 5 meeting following a public comment process. e. Update and discussion of passenqer rail initiatives Yapp outlined some of the passenger rail initiatives being conducted. At the request of Iowa DOT, Amtrak has started a needs study for Amtrak service from Chicago to the Quad Cities to Iowa City. This study will quantify capital costs, operating costs and operating subsidies necessary for Amtrak service between Chicago and Iowa City. We expect this study to be completed toward the end of the year. In discussions with Iowa DOT, Dubuque and the Quad Cities, we have focused on the need to advocate for the creation' of a State funding program for passenger rail initiatives, whether it be Amtrak or the local passenger rail system being advocated on the CRANDIC railway between Iowa City and Cedar Rapids. Iowa DOT has recommended that we collectively begin discussing the need for State support. Yapp said JCCOG has been asked to participate in a group presentation to the Iowa DOT Transportation Commission in Clinton on October 9 in order to demonstrate the desire for passenger rail is not just in one part of the state, but is of interest to many in the State. Yapp asked if any Board members would be interested in attending the Iowa DOT commission meeting on October 9. Stutsman, Ricketts, VanderHoef, and Elliott all expressed interest in potentially attending this meeting. Yapp .said he would contact them in the next few weeks to coordinate. f. Ralston gave an update on JCCOG's trail count program and said to let him know if any Board members want trail count information at a specific location. Ralston said JCCOG has purchased a mechanical trail counter able to give average daily trail use. g. Update and discussion of ridesharinq proqrams Ralston outlined the University of Iowa van pool and car pool programs. Ralston noted there are also several ridesharing software programs and free websites available. Sullivan said he would like to discuss van pool sharing with the University Van Pool program. Sullivan said that with the development of more centralized County facilities around the County Administration Building, the County is interested in partnering with the University on a van pool program. Ricketts said he would be open to discussing this with County representatives. h. Update on recent activities Yapp highlighted the Highway 965 Corridor study JCCOG was assisting with in Coralville and in North Liberty. Yapp also highlighted the Senior Citizen Mobility study. In response to a question from the Board, Severson outlined the process used to determine who was qualified to ride Johnson County SEATS. Severson said that where fixed route transit service is available, only persons unable to ride fixed route transit due to a disability are able to use Johnson County SEATS. 5. Other business Douqlas Paul, of North Liberty, asked if traffic forecasts would be part of the North Dubuque Street/North Liberty Road study. Yapp concurred that general traffic forecasts would be part of the study, but that we could not do specific forecasts for specific land uses. until there is more clarity on the annexation and development proposals. JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 5 ) 6. ADJOURNMENT The meeting was adjourned at 6:17 p.m. dala on cilynVpcd/minules/Jccog.uapb/ZOO7l09-19-07,doc ~JCCOG r~~ m e m 0 (.... Date: November 21,2007 JCCOG Urbanized Area Policy Board John Yapp, Transportation Planner '7 ~ /~V-- Agenda item #3(a): appoint nominating committee for calendar year 2008 JCCOG Urbanized Area Policy Board officers To: From: Re: At your January meeting, you will elect a Chairperson and Vice Chairperson of the JCCOG Urbanized Area Policy Board. The Chairperson is responsible for presiding over all meetings of the Board. The Chairperson and Director of JCCOG are responsible for signing all contracts and federally required documents. The Vice Chairperson assumes the duties of the chair when the Chair is not available. A list of past JCCOG Urbanized Area Policy Board Chairpersons is attached. Consistent with past practice, please consider appointing a three-person nominating committee for the chairperson and vice chairperson of the JCCOG Urbanized Area Policy Board. The nominating committee will report at the January meeting, where the Chairperson and Vice Chairperson will be elected. jccogadm/mem/UAPB-11-20-07.doc JCCOG Urbanized Area Policy Board Past Chairpersons Year Chairperson Organization 2007 Bailey Iowa City 2006 Bailey Iowa City 2005 Stutsman Johnson County 2004 Weihe Coralville 2003 Champion Iowa City 2002 Dorst North Liberty 2001 O'Donnell Iowa City 2000 Herwig Coralville 1999 Hippee North Liberty 1998 Stutsman Johnson County 1997 Lacina Johnson County 1996 Kubby Iowa City 1995 Axeen Coralville 1994 Novick Iowa City 1993 Ambrisco Iowa City 1992 Duffy Johnson County 1991 Courtney Iowa City 1990 Courtney Iowa City 1989 Schottelius University Heights 1988 Roberts North Liberty 1987 Ambrisco Iowa City 1986 Donnelly Johnson County 1985 Dvorsky Coralville 1984 Sehr Johnson County 1983 Balmer Iowa City 1982 Kattchee Coralville 1981 Kattchee Coralville Jccogadm/uapbpaslch rsdoc. doc ~JCCOG ....~ m e m 0 ..-.... Date: From: November 27,2007 JCCOG Urbanized Area Policy Board John Yapp, Executive Director 7J 7-- Agenda item #3(b): Update on Joint Emergency Communication Center planning process To: Re: The 28E Agreement forming the stand-alone Joint Communication Center entity has been fully executed by the City of Coralville, City of Iowa City, City of North Liberty, Johnson County, and the Johnson County Emergency Management Agency. At the December 5 Board meeting, JCCOG Chairperson Regenia Bailey will update us on current activities regarding the Joint Emergency Communication Center. jccogadmlmem/JECCplanningprocess-11-21-07.doc Date: November 27,2007 ~JCCOG r....iii.... m e m 0 To: JCCOG Urbanized Area Policy Board From: John Yapp 7J. 7' ~ Re: Agenda item #3(c): Discuss potential for JCCOG Cool Cities taskforce The Sierra Club's 'Cool Cities' program is a voluntary program through which local governments work to reduce their greenhouse gas emissions. Most board members will have by now heard a presentation from the Sierra Club on the Cool Cities program. Reasons for a local government to become a designated Cool City include concerns about global warming, reducing dependence on foreign fuel sources, and improving air quality. Committing to the Cool Cities process will also likely result in reducing operations for local governments, by working toward more energy-efficient buildings and vehicles, although this may require capital and staff time costs. There are four steps in the Sierra Club's Cool Cities program: 1. Pledge to reduce greenhouse gases emissions by signing the Mayors Climate Protection Agreement. 2. Conduct a carbon audit 3. Establish a plan to lower carbon gas releases 4. Implement the plan Johnson County and Iowa City have completed Step 1. The Sierra Club recommends that Step 2, the carbon audit, be completed by each local government separately, due to differences in operations, building type and age, and vehicles. A comprehensive carbon audit could take some time depending on the staff time allotted. Chairperson Bailey and I recently met with Jim Baker, a local Sierra Club representative, to discuss a possible role for JCCOG if several JCCOG entities are interested in the program; If multiple JCCOG entities are interested in the Cool Cities program, there is logic to utilizing JCCOG to coordinate Step #3, establishing a plan to lower carbon gas releases. One JCCOG task force with multiple representatives would avoid the duplication of each local government establishing their own task force. The task force would be charged with developing a plan and recommendations on priorities for reducing carbon emissions. Let's discuss at the December 5 meeting if there is interest in having JCCOG staff coordinate a Cool Cities task force if multiple local governments are interested in pursuing the Cool Cities process. If so, I will add the Cool Cities task force to the FY09 work program, which the board will consider this spring. ~JCCOG r___..... m e m 0 Date: November 21, 2007 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 ~ 'j.""f"'Tr- Re: Agenda Item 3(d): Preliminary FY09 Budget Discussion As in previous years, the FY09 budget will be presented to the Board for adoption at your January meeting. This is required by the JCCOG by-laws. To reiterate the JCCOG Board's role in the budget: JCCOG is administratively a division of the City of Iowa City. Accordingly, we follow the City of Iowa City's budget process, and ultimately the Iowa City City Council has control over all administrative issues pertaining to JCCOG staff, including salaries, benefits, travel policies, etc. The other entities of JCCOG have agreed to this arrangement through a 28- E agreement. The JCCOG Board's purview is the scope of services provided by JCCOG. I have attached pages from the current FY08 budget to provide an overview of the existing scope of services, revenues, and expenditures for the JCCOG organization. I am not anticipating any significant changes in FY09 in terms of revenues or expenditures. Please let me know at our December 5 meeting if there is interest in modifying the JCCOG scope of services, or if there is any Board input into the FY09 budget. If not, I will prepare the FY09 budget consistent with past years for consideration at your January meeting. Attachment jccog adm/agd/ua pb-fy09bugdet. doc 19 o u U 1 ~~ \. '- '- I"- o o C'l u) ~ ro ::J c: ro ..., "E ro o co >> .~ 0"0 a.... ro ro Q) 0 ...co <t:>> "O.~ Q)- N 0 ._ a. c:_ ro ro .0'" ... ::J ::>0::: C!)C!) 00 00 00 ..., ..., Qj - -m o o I- - C/) S e o LL ro '0 c: ro c: IT: ... o 1:5 Q) ... o Q) > :;:::::; ::J U Q) >< UJ c: o C/) "0 'S; ro o ~ Q) ..., E e LL ... ro Q) >- I C'l "0 c: ro - Q) Ol "0 ::J co C!) o o o ..., IX) o >- LL "0 c: m_ . 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OlO+-, .!!! ro U C CJ) (9g'gE 0.- rJl CIl Ucc~ - C..c: rJl U~OCll w 0., ro LO '-' o ~ OJ o o N E ~ Q) Ol "0 :J .0 is a ::J CJ:l a: UJ a- o E "0 '" Ol o '-' '-' '" '" '" "0 Q. ~ ~ <0 ~JCCOG ...~ m e m 0 r.... Date: November 28, 2007 To: JCCOG Urbanized Area Policy Board .l-~" 64 I 'V.-U'v.)1------- LindWSev'er~ Human Services Coordinator From: Re: Agenda Item 4(a): Highlights from the Human Services Division Following are some highlights of recent activities of the JCCOG Human Services Division. Let me know at our December meeting if you have any questions. 1. The 16th edition of the JCCOG Services Directory was published this past summer. Each JCCOG municipality received a complementary copy as well as all the libraries in the county. Copies are available for purchase ($16.00) at the JCCOG office or an order form is on the JCCOG website (www.jccog.orglresources/publications). The directory is also available for free on-line at the JCCOG website. 2. I have been working with Frank Schmidt (from the National Alliance on Mental Illness - Johnson County) and Keri Neblett (Crisis Center) on a document entitled RoadMap which describes different mental health situations and resources to help in those situations. Distribution will be to local providers of services, health care settings, schools, and the faith communities. 3. We've completed a survey with people who eat at the Free Lunch Program. The results are shared with their Board of Directors and the serving teams. We usually do this survey two times per year. This survey is helpful as it gathers information about who is utilizing the program, demographics and feedback on the meals served. 4. I am serving on the Earned Income Tax Credit committee. This committee involved Johnson County Social Services (lead), local providers and the UI College of Business. Qualifying low income households can receive an additional tax return (earned income and Child care credit). The College of Business provides trained students to assist people with completing their income tax forms at no charge. In the past this service had been available at the library and the senior center. Last winter, the service was expanded to several community sites (North Liberty Family Resource Center, Pheasant Ridge Neighborhood Center and Lucas Family Resource Center). 5. I have attended or participated in the following meetings or activities: Domestic Violence Coalition, Local Homeless Coordinating Board (co-chair), HACAP Site Council, School Attendance Task Force, Empowerment - Parent Ed committee, DECAT (chair), Successful Aging - transportation committee, Broadway Neighborhood committee, Johnson County Pandemic Influenza Steering Committee, and United Way activities. Jccogadm/agd/hsupdale11-28-07,doc ~JCCOG rr..... m e m 0 Date: November 20, 2007 To: From: JCCOG Urbanized Area Policy Board Brad Neuman~sistant Transportation Planner Re: Agenda item 5(a); Consider apportionment. of FY08 Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit, and University of Iowa Cambus Iowa DOT has indicated we have a total of $1,569,025 available in FY08 FTA Section 5307 operating assistance. This amount includes $482,431 in Small Transit Intensive Communities (STIC) funding. The funds are apportioned by JCCOG between Coralville Transit, Iowa City Transit, and University of Iowa Cambus based on our local formula of 25% operating/maintenance cost, 25% locally determined income, 25% revenue miles, and 25% fare revenue. This formula was re-approved at the September 19th Board meeting. The following tables show the proposed FY08 apportionment, and for comparison, the FY07 multipliers and apportionment. The FY08 Section 5307 funds may be used for transit 9perating and/or capital funding. If approved, the Transportation Planning Division will compJlete and submit FY08 FTA operating grant applications for each transit system. The JCCOG Transportation Technical Advisory Committee recommended approval of the following apportionment at their November 15, 2007 meeting. FY08 Section 5307 Operating/Capital Apportionment Locally System Total Operating Determined Revenue Fare FY08 FY08 Cost Income Miles Revenue Multiplier Apportionment Coralville $1,361,038 $966,450 232,133 $362,490 .1724 $270,500 [.1490] [.1417] [.1260] [.2728] Iowa City $5,086,637 $4,006,075 873,435 $966,182 .5864 $920,076 [.5570] [.5873] [.4741] [.7272] CAMBUS $2,685,356 $1,848,064 736,791 $0.00 .2412 $378,449 [.2940] [.2710] [.3999] [0.0000] TOTAL $9,133,031 $6,820,589 1,842,359 $1,328,672 1.0000 $1,569,025 [1.000] [1.000] [1.000] [1.000] For comparison, here are last year's multipliers and apportionment: FY07 Total System Multiplier Apportionment Coralville 0.1672 $208,973 Iowa City 0.5641 $705,033 CAMBUS 0.2687 $335,831 TOTAL 1 .0000 $1,249,837 If anyone has any questions or comments regarding this information please contact me at 356- 5235 or bye-mail at brad-neumann@iowa-citV.orQ. jccogtp/memos/apport08.doc 2 ~JCCOG r..-..... m e m 0 Date: November 27,2007 To: JCCOG Urbanized Area Policy Board From: Kristopher Ackerson, Assistant Transportation Planner Re: Agenda Item #5(b): Consider apportionment of JCCOG Surface Transportation Program Funds Iowa DOT gave JCCOG a funding target of $2,067,000 in Surface Transportation Program (STP) funds for FY2009-10 to be distributed in the Iowa City Urbanized Area. Four communities submitted a total of eleven applications to JCCOG totaling $12,286,800. A summary of the projects is attached. The project scores based on the scoring criteria adopted by the JCCOG Board are enclosed. The projects need not be recommended for funding according to the projects' score; the score is meant to be one piece of information for consideration in your deliberations. At its November 15th meeting, the JCCOG Transportation Technical Advisory Committee (nAC) recommended by a vote of 16-1 the following projects be funded. A summary of the TTAC discussion is attached. Pro"ect Name Iowa Cit Lower Muscatine Road reconstruction Universit Hei hts wide sidewalk alon Melrose Ave. Tiffin Ireland Ave. extension Total Recommended Fundin $1,300,000 $396,800 $370,200 $2,067,000 At your December 5th meeting, please be prepared to vote on the apportionment of STP funds. As you review the projects to recommend for funding, consider the project score, the TT AC recommendation, and ultimately the merits of each project. The funds cannot be apportioned according to the population of the JCCOG municipalities. The TT AC received copies of the project applications for their discussion. Copies of the applications are available on the JCCOG website at www.jccog.org/documents/stpapps.pdf. I will be at your December 5th meeting to present this item and answer questions. Attachments U:\STP and TE\Policy Board_STP _memo_11_13_07.doc Summary of applications for JCCOG Surface Transportation Program funds FY2009-10 ~JCCOG r...ii.... Funds available: Funds requested: $2,067,000 $11,989,200 Applicant Funds Requested Project Description 1 Coralville $ 2,000,000 Bridge replacement on 1st Ave. over Clear Creek. Includes five vehicular lanes, ten-foot sidewalks on both sides and a ten-foot wide trail under the bridge. Capacity and safety improvement. Project cost: $3,280,000. 2 Iowa City $ 1,580,000 Reconstruct lower Muscatine Road from Kirkwood Ave. to First Ave. Includes converting the corridor to three lanes and installing 4-foot and 8-foot sidewalks. Capacity and safety improvement. Project cost: $2,600,000. 3 Iowa City $ 2,000,000 Add left turn lanes to existing intersections along Mormon Trek Blvd. from Benton St. to Cameron Way. Capacity and safety improvement. Project cost: $3,000,000. 4 Iowa City $ 2,000,000 Reconstruct Sycamore Street from the city limits to Burns Avenue. Includes converting the corridor to three lanes and installing 4-foot and 8-foot sidewalks. Capacity and safety improvement. Project cost: $2,500,000. 5 Iowa City $ 800,000 Add left turn lanes on Clinton Street at the Burlington Street intersection. Capacity and safety improvement. Project cost: $1,000,000. 6 Iowa City $ 400,000 Extend the 10-foot wide Highway 6 Trail from Sycamore to lakeside Drive. Trail extension improvement. Project cost: $ 500,000. 7 Iowa City $ 1,000,000 Construction of a 10-foot wide trail from Riverside Drive to Mormon Trek Blvd. along Highway 1. Trail connectivity project. Project cost: $1,800,000. 8 Iowa City $ 480,000 Construction of a 1 O-foot wide trail from Highway 1 to Mormon Trek Blvd. along Old Highway 218. Trail connectivity project. Project cost: $ 600,000. 9 Iowa City $ 1,000,000 First Avenue I Iowa Interstate Railroad grade separation project, including raising the Iowa Interstate Railroad and lowering First Avenue corridor. Capacity and safety improvement. Project cost: $6,300,000. 10 Tiffin $ 630,000 Extension of Ireland Avenue from the Iowa Interstate Railroad to Highway 6. Includes 6-ft wide sidewalks, landscaping, and streetscaping. Project cost: $ 788,905. 11 University $ 396,800 Construction of an 8-foot wide sidewalk on the north side of Heights Melrose Avenue. TraillWide Sidewalk extension improvement. Project cost: $ 496,000. 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Four communities submitted a total of six applications to JCCOG totaling $2,555,800. A summary of the projects is attached. The project scores based on the scoring criteria adopted by the JCCOG Board are enclosed. The projects need not be recommended for funding according to the projects' score; the score is meant to be one piece of information for consideration in your deliberations. At its October 30 meeting, the JCCOG Regional Trails and Bicycling Committee (RTBC) recommended, by a vote of 5-1, the following projects receive funding. At its November 15th meeting, the JCCOG Transportation Technical Advisory Committee concurred with this recommendation by a vote of 17-0. Summaries of these committee discussions are attached. Project Name Recommended Funding East Tiffin Trail extension $89,000 Coralville wide sidewalk alon!:! First Avenue $101,870 Total $190,870 At your December 5th meeting, please consider making a recommendation to the JCCOG Board on the apportionment of TE funds. As you review the projects to recommend for funding, consider the project score, the RTBC and TT AC recommendations, and ultimately the merits of each project. The funds cannot be apportioned according to the population of the JCCOG municipalities. The TT AC receives copies of the project applications for their discussion. Copies of the applications are available on the JCCOG website at www.jccog.org/documents/teapps.pdf. I will be at your December 5th meeting to present this item and answer any questions. Attachments '- U:\STP and TE\Policy Board_TE_memo_11_13_07.doc Summary of applications for JCCOG Transportation Enhancement Program funds FY2009-10 Funds available: Funds requested: $190,870 $2,258,200 ~JCCOG ........... Applicant A Coralville Funds Requested $ 190,000 B Iowa City $ 400,000 C Iowa City $ 1,000,000 o Iowa City $ 480,000 E Tiffin $ 89,000 F University Heights $ 396,800 Project Description Construction of an 8-foot wide, paved trail on west side of 1st Ave. from Country Club Drive north to Oakdale Blvd. Project cost: $ 420,000. Extend the 1 O-foot wide Highway 6 Trail from Sycamore to Lakeside Drive. Project cost: $ 500,000. Construction of a 10-foot wide trail from Riverside Drive to Mormon Trek Blvd. along Highway 1. Project cost: $1,800,000. Construction of a 10-foot wide trail from Highway 1 to Mormon Trek Blvd. along Old Highway 218. Project cost: $ 600,000. Construction of an 8-foot wide trail extension of East Tiffin Trail across Jasper Avenue east toward 1-380 bridge and connection with City of Coralville trail. Project cost: $ 111,717. Construction of an 8-foot wide sidewalk on the north side of Melrose Avenue to connect with Iowa City wide sidewalk (east) and Finkbine Golf Course Trail (west). TraillWide Sidewalk extension improvement. Project cost: $ 496,000. Total Requested: $ 2,555,800 For more information on the proposed projects or copies of the complete grant applications, contact Kristopher Ackerson, JCCOG Assistant Transportation Planner, at (319) 356-5247 or Kristopher-Ackerson@iowa-city.org. Preliminary Draft - Subject to Approval MINUTES JCCOG REGIONAL TRAILS AND BICYCLING COMMITTEE TUESDAY, OCTOBER 30, 2007 IOWA CITY - CITY HALL LOBBY CONFERENCE ROOM MEMBERS PRESENT: Terry Dahms, Karin Dils, Greg Kovaciny, Terry Trueblood, Sally Stutsman, Scott Larson MEMBERS ABSENT: Shelly Simpson, Erling Anderson, Michelle Ribble, Sheri Proud OTHERS PRESENT: Del Holland, Mark Wyatt, STAFF PRESENT: Kent Ralston, Kristopher Ackerson, Renee Lorence CALL TO ORDER Ralston called the meeting to order at 4:06pm APPROVAL OF MINUTES FROM THE AUGUST 14TH, 2007 MEETING Motion to approve minutes was made by Trueblood, seconded by Dahms. Motion passed with unanimous vote. Scott Larson was present as an alternate for Sherri Proud. PUBLIC DISCUSSION Ralston introduced Renee Lorence, a JCCOG intern, and Kristopher Ackerson the new JCCOG Assistant Transportation Planner. Holland noted concerns about the lack of bike racks in the area South of Burlington Street near Court Street. Holland also asked if the Burlington streetscaping project would have to adhere to the JCCOG Complete Streets Policy. Ralston stated that it would necessarily follow the JCCOG Complete Streets policy if the project utilized JCCOG funding. Ralston stated the project would be required to adhere to the Iowa City Complete Streets Policy if the project is considered a construction project rather than maintenance project as maintenance projects are exempt from the policy. Sally Stutsman arrived at 4:12pm. AGENDA ITEM # 3: DISCUSSION OF HUNTERS RUN PARK PEDESTRIAN TUNNEL Ralston discussed several options to connect the Willow Creek Trail from its existing terminus on the east side of Highway 218 with Hunters Run Park on the west side of Highway 218. Ralston reviewed a memo in the packet that described three options to use an existing culvert under highway 218 as a pedestrian way; as well as a forth option to build a pedestrian bridge over highway 218. Ralston noted a stand alone pedestrian bridge over the highway would cost an estimated $3,000,000. Stutsman asked about the likelihood of getting local funds. Ralston said that the earliest possible funding from AGENDA ITEM #6: UPDATE ON SAFE ROUTES TO SCHOOLS GRANT APPLICATIONS Ralston stated that JCCOG had helped the Clear Creek - Amana .School District with a Safe Routes to School grant application. Ralston stated that the application was a joint effort between JCCOG, the City of Tiffin, and the Clear Creek - Amana School District and requested funds for sidewalk improvements and crosswalk upgrades near the existing High school, as well as new sidewalks near the new Tiffin High School currently under construction. Ralston noted that Coralville, Mount Vernon and Solon also submitted Safe Routes to Schools grant applications. AGENDA ITEM #7: DISCUSSION OF FUTURE RTBC AGENDA ITEMS Ralston asked the committee if they would like to table the discussion of future RTBC agenda items until the following meeting for the sake of time.. The committee agreed. Ralston noted that he would add this agenda item to the following meeting agenda for discussion. Kovaciny left at 5: 18pm. AGENDA ITEM #8: OTHER BUSINESS Dahms stated that candidates running for City Council were present at the last Bike Lunch Talk at the public library. Dahms noted that the candidates seemed to recognize bicycles as a legitimate form of transportation and not just a form of recreation. Dahms also noted that requests for bike lanes came up frequently during the meeting and the topic of bike lanes would likely continue to gain attention in the community. Ralston noted that JCCOG will add a project considering ways to disseminate trail etiquette and safe riding practices to the community in the following JCCOG Transportation Planning Work Program. AGENDA ITEM #9: ADJOURNMENT Meeting adjourned at 5:24. S:\PCD\Minutes\JCCOG RTBC\2007 10-30-07 PRELIMINARY DRAFT - SUBJECT TO APPROVAL MINUTES JCCOG TRANSPORTATION TECHNICAL ADVISORY COMMITTEE THURSDAY, NOVEMBER 15, 2007 -10:00 AM EMMA HARV AT HALL IOWA CITY CITY HALL MEMBERS PRESENT: Coralville: Iowa City: Dan Holderness, Scott Larson, Vicky Robrock Ron Knoche, Scott Amlong, Brian Boelk Rick Fosse, Ron Logsden Tom Brase, Greg Parker Dean Wheatley Karin Dils Erling Anderson Brian McClatchey, Larry Wilson, George Hollins Terry Dahms Tracy Troutner Johnson County: North Liberty: Tiffin: University Heights: University of Iowa RTBC: Iowa DOT: STAFF PRESENT: Kris Ackerson, Brad Neumann, Kent Ralston, Linda Severson, Nick VanderZwan, John Yapp 1. CALL TO ORDER: RECOGNIZE ALTERNATES: CONSIDER APPROVAL OF MEETING MINUTES Neumann called the meeting to order at 10:01 AM. Alternates were as follows: Scott Larson for Kelly Hayworth of Coralville, Scott Amlong for Joe Fowler of Iowa City. A motion by Wheatley to approve the minutes from the 9-11-07 TTAC meeting was denied. McClatchey noted that he had several issues with the meeting minutes and outlined said corrections for the committee. Dahms stated he would like to see the minutes approved at the subsequent TTAC meeting so that corrections could be verified. Yapp stated the corrected minutes would be provided for a vote at the following meeting. 2. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA John Yapp introduced Kris Ackerson as a new Assistant Transportation Planner for JCCOG and Nick VanderZwan as the new Traffic Engineering Planner for JCCOG. Yapp introduced Tracy Troutner a new Transportation Planner for FHWA. 3. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED AREA POLICY BOARD REGARDING APPORTIONMENT OF FEDERAL SURFACE TRANSPORTATION PROGRAM (STP) JCCOG FUNDS FOR FY09-10 Ackerson outlined the source and amount of JCCOG Surface Transportation Program (STP) funds available for apportionment for FY09-10. Ackerson stated how the recommendation process to the Urbanized Area Policy Board would work. Ackerson handed out an updated scoring sheet to the committee. Wheatley asked if engineering costs and sidewalk costs can be including in a project using STP funds. Neumann stated this is appropriate. Wheatley asked what happens if a project goes over budget. Neumann noted that the money can be carried over into following years so long as they are spent within the timeline provided by the Iowa DOT. Dils noted Tiffin's project will include 8' sidewalks not 6' sidewalks as stated in the application. Wheatley inquired how trail projects would score points for Criteria #5. Ackerson noted that pOints were given as an "undocumented positive effect" due to the potential for on-street vehicles being replaced by traffic on said trail. Logsden stated that he felt that projects #3 and #5 would have a positive effect on Iowa City Transit and that they should receive points as such; because left turn lanes would be used by buses and shorten travel times. Logsden moved to add 3 points to Criteria #4 for projects #3 and #5. McClatchey seconded. Dahms noted that he is becoming increasingly uncomfortable changing scores during the meeting as staff has made informed decisions while scoring projects and that the committee should not be making considerable changes to staff scoring. VanderZwan explained that points were given to these projects under criteria #4 not criteria #5 because staff felt the projects were not necessarily increasing the likelihood that someone would ride Iowa City Transit. Yapp stated that staff scores are only guidelines and that the committee need not make a recommendation based solely on said scores. Dils agreed, and noted the scoring criteria were somewhat subjective but that staff has made scoring decisions after some deliberation. The motion failed on a vote of 7 -10 Yapp stated the JCCOG Urbanized Area Policy Board may reconsider the scoring for subsequent years, but for the current meeting staff had used the adopted scoring criteria process. Robrock moved to leave staff scores as presented for purposes of making a recommendation on the apportionment of STP funds to the Urbanized Area Policy Board. Anderson seconded. The motion carried unanimously. Fosse passed out a handout showing his proposal for STP apportionment. Fosse recommended allocating $1,300,000 in STP funds to Iowa City for the Lower Muscatine Road reconstruction project, $396,800 in STP funds to University Heights for the Melrose Avenue wide sidewalk project, and $370,200 in STP funds to Tiffin for the extension of Ireland Avenue to Highway 6. Fosse moved to approve the recommended apportionment as Indicated on the handout. Oils Seconded. Holderness noted that Coralville's 1st Avenue bridge project should receive some recognition as it was given the highest staff scores. Motion passes with a vote of 16-1 with Wheatley opposed. 4. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED AREA POLICY BOARD REGARDING APPORTIONMENT OF FEDERAL TRANSPORTATION ENHANCEMENT (TE) JCCOG FUNDS FOR FY09-10 Ackerson outlined the source and amount of JCCOG Transportation Enhancement (TE) funds available for apportionment for FY09-10. Ackerson noted that the JCCOG Regional Trails and Bicycling Committee (RTBC) recommends funding the East Tiffin Trail at 80% ($89,000) with the remainder ($101,870) going to the Coralville 1st Avenue sidewalk project. Knoche moved to leave the staff scoring of TE projects unchanged. Holderness seconded. The motion carried unanimously. Holderness moved to approve the RTBC TE funding recommendation. Dahms seconded. The motion carried unanimously. 5. DISCUSS JCCOG BOARD REQUESTED REPORT ON THE DES MOINES REGIONAL TRANSIT AUTHORITY AND CYRIDE Neumann outlined the Des Moines Regional Transit Authority (DART) and CyRide memorandum as presented in the packet. DART is a transit authority serving all the municipalities in Polk County, with taxing authority for all the municipalities in Polk County including the unincorporated area. Each community funds a base level of service through the levy and pays additional funds if increased service is desired; CyRide is a municipal transit system within which Iowa State students ride 'free' but contribute student fees to support the service. McClatchey noted that DART is a transit authority while CyRide is a municipally owned system. Robrock added that our municipal systems are just as productive as the DART and CyRide systems. Dahms requested that JCCOG staff produce a chart outlining the various statistics associated with each of these systems in comparison to local systems when the information is forwarded to the Board. 6. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED AREA POLICY BOARD ON THE APPORTIONMENT OF FEDERAL TRANSIT 5307 FUNDS TO CORALVILLE TRANSIT, IOWA CITY TRANSIT AND UNIVERSITY OF IOWA CAMBUS Neumann outlined the FY08 apportionment and asked the committee to make a recommendation to the Urbanized Area Policy Board (UAPB). Citizen James Jetter noted that North Liberty ridership is growing and that a cooperative effort between municipalities continues to be warranted. Logsden moved to adopt the FY08 apportionment. Robrock seconded. The motion passed unanimously. 7. UPDATE AND DISCUSSION OF THE TRANSPORTATION INVESTMENT MOVES THE ECONOMY IN THE 21ST CENTURY (TIME-21) INITIATIVE Yapp updated the committee on the TIME-21 initiative and stated that future meetings would be held to discuss possible funding sources for the initiative. Yapp stated there is a state goal of raising an additional $200 million for transportation projects through license fees, registration fees, fuel tax, and other sources. Yapp stated he would keep the committee posted on the initiative's progress. Fosse left at 11 :00 8. DISCUSSION OF REQUIREMENT FOR YEAR-OF-EXPENDITURE COST ESTIMATES IN THE TRANSPORTATION IMPROVEMENT PROGRAM (TIP) Yapp updated the committee on the FHWA requirement for Year-of-Expenditure costs. Yapp outlined two methods for meeting this requirement. Troutner recommended using 4% inflation if no local factor is available. Troutner noted that operations and maintenance costs should also be factored into the TIP. Holderness noted that rising construction costs should be taken into account. McClatchey asked if there are guidelines for maintenance costs for facilities. Troutner noted that FHWA is working on such guidelines. 9. CONSIDER A RECOMMENDATION TO THE JCCOG URBANIZED AREA POLICY BOARD ON A LETTER OF SUPPORT FOR FUTURE AMTRAK SERVICE INTO JOHNSON COUNTY Yapp outlined JCCOG's involvement with passenger rail development both locally and regionally. Yapp stated that the DOT requested a letter of support from JCCOG for such regional light-rail initiatives. McClatchey stated he is concerned that rail initiatives would divert state funds away from local transit agencies. Logsden noted that competition for funds between rail and transit systems could divert funds used to replace buses away from local transit agencies. The committee agreed that they would like these comments added to the support letter from JCCOG. Dahms stated that he would like to see the railroad agree to grant easements along rail corridor rights-of-way for the development of trails. Ralston stated that this issue would be added to the following JCCOG Regional Trails and Bicycling Committee meeting agenda. Dahms moved for the approval of a letter from JCCOG supporting future AMTRAK service to Johnson County. Wheatley seconded. The motion carried unanimously. Holderness and Robrock left at 11 :25 10. UPDATE ON RECENT ACTIVITIES Committee members updated the group on recent activities within their respective communities. Yapp stated that updated JCCOG staff duties and contact information are included in the packet. 11. OTHER BUSINESS There was no other business. 12. ADJOURNMENT Knoche moved to adjourn. Oils seconded Meeting adjourned at 11 :33 S:\PCD\Minutes\JCCOG lTAC\2007 11-15-07lTAC Minutes ~JCCOG ...~ m e m 0 (.... Date: November 27,2007 To: JCCOG Urbanized Area Policy Board From: John Yapp 7..-h 7 ~ Re: Agenda Item 5(d): Consider a motion authorizing the Chairperson to sign a letter to Iowa DOT senior staff and local State legislators regarding passenger rail planning efforts In discussions with Iowa DOT staff on our passenger rail/AMTRAK advocacy efforts, it has been suggested that JCCOG send a letter of support for future AMTRAK service into Johnson County. This would be part of a planned AMTRAK service line from Chicago to the Quad Cities, Iowa City/Coralville, and eventually Des Moines. I have drafted a letter for the Urbanized Area Policy Board to consider (attached). One of the difficulties I had in drafting this letter is that we do not yet have a cost estimate for capital and operations costs for future AMTRAK service, nor do we have funding sources indentified. Based on past discussions, I do believe we have broad support for continuing to support and plan for future passenger rail service generally. Another factor I wanted to keep in front of the passenger rail discussion is the desire for a "local" passenger rail system connecting Iowa City, Coralville, North Liberty and Cedar Rapids. A feasibility study for this system was completed in 2006, and showed that passenger rail could be established between Iowa City, Coralville and North Liberty with an approximate $18 million capital investment in track, rolling stock and stations/platforms. Eventually, this system could be extended to Cedar Rapids. The JCCOG Transportation Technical Advisory Committee (TTAC) has reviewed the letter, which has been modified based on TT AC comments. One of the concerns expressed by TT AC members is the potential for passenger rail funding to be diverted from other funding sources, particularly public transit. The letter has been modified to reflect this concern. With this change, TTAC recommended unanimously that the letter be approved by the Board. Please consider a motion authorizing the Chairperson to sign the attached letter to Iowa DOT staff and local State legislators regarding passenger rail planning efforts. Attachment jccogadm/memos/pass-rail-11-27-07.doc wJCCOG r..-..... m e m 0 Date: November 27,2007 Letter to Iowa DOT Senior Staff and local state legislators Re: Passenger Rail While there are many unanswered questions regarding the capital and operations costs of AMTRAK service into Iowa, the Johnson County Council of Governments (JCCOG) is fully supportive of efforts to plan for extending additional AMTRAK service from Chicago to the Quad Cities, Iowa City and Des Moines. We are aware there is a study being completed to quantify capital costs and operations costs for AMTRAK service on the Iowa Interstate Railroad line. This service would be consistent with the Midwest Regional Rail Initiative, of which JCCOG has been a past supporter. Passenger Rail will be an increasingly important option for our country. Passenger rail is a viable alternative to highway and air travel for medium range trips between 200-500 miles in distance. AMTRAK ridership has set a new record with 25,847,531 passengers in FY07. Ridership is increasing on Midwest passenger trains also; on the Chicago-St Louis line for example, ridership is up by 55.8 percent for state-owned trains, with a total of 477,888 passengers in FY07. Expanding service from Chicago to Iowa City and Des Moines will provide a viable transportation alternative for many regional travelers. JCCOG's interest in passenger rail is not just tied to AMTRAK. In 2006, a passenger rail feasibility study was completed to identify capital and operating costs for passenger rail service between Iowa City and Cedar Rapids. With an estimated $18 million capital investment in track, equipment and stations, passenger rail service could start between Iowa City, Coralville and North Liberty. This service has the potential to reduce congestion, provide an alternative transportation mode for commuters as well as visitors, foster economic development around stations, and potentially forestall the need to create additional capacity on area streets and highways. JCCOG is supportive of passenger rail efforts whether they be regional AMTRAK service, or local passenger rail. We are aware of the financial and logistic challenges involved in creating additional passenger rail service in Iowa; it is important passenger rail funding programs do not come at the expense of other mass transit programs we depend on. We encourage you to begin discussing the creation of a passenger rail capital and operations funding program as one of the first steps necessary to bring plans into reality. Sincerely, Regenia Bailey, JCCOG Chairperson Wpdata/jccogadmin/mem/passrail-11-13-07 ~JCCOG r.--..... m e m 0 Date: November 20, 2007 To: JCCOG Urbanized Area Policy Board From: Brad Neumann, Assistant Transportation Planner f3/J- Re: Agenda item 5(e): JCCOG Board - requested information regarding the Des Moines Regional Transit Authority and CyRide At the September 19, 2007 JCCOG Board meeting, the Board requested that staff gather information regarding the consolidated transit systems of Des Moines Area Regional Transit (DART) Authority and CyRide (Ames). The following is a short summary of the two systems. Additional information for both systems is attached. DART The Des Moines Area Regional Transit (DART) Authority was created in 2006. This agency is a joint effort between the Des Moines Metro Transit Agency (MTA) and the Rural Transit Agency (RTA). This joint effort took two agreements to complete; one was a 28E agreement with the MT A and the other was a 28M agreement with the RT A. There are currently 20 jurisdictions involved with 95% of the costs based on the amount of service a jurisdiction receives and 5% regionally allocated. The jurisdictions include Des Moines, the municipalities surrounding Des Moines, and Polk County. The nine member board is made up of representatives from seven regions (communities) in the county and two county representatives. DART has 114 buses and 15,000 riders per day. The total operating budget last year was $13.44 million. Revenues include $8.29 million from Federal and State sources and farebox revenue. A transit levy makes up the remaining $5.15 million in revenue. DART services include fixed route and paratransit services, ridesharing, Employer Support Programs, Opportunities Through Transit program (income eligible), Guaranteed Ride Home program, and a Bike and Ride (bike racks on buses) program. The attached graphics provided by DART give a snapshot of DART's funding structure and provision of services. CyRide In 1976, the City of Ames started a municipal transit system that served all of Ames and Iowa State University (ISU). In 1981 the City signed an agreement with ISU and the ISU Student Government to operate a joint public transit system called CyRide. At that time the City of Ames paid 37.3% of the transit budget, ISU paid 13.8%, and the ISU Student Government paid 48.9% (student fees). As interest in the transit service grew, the ISU students wanted more service. In 2002 Cy-Ride implemented a no fare system for students. This no fare system for students is similar to the Cambus system, but does not include the general public. ISU students must show their student ID to ride for free. As a result of the no fare system for students, the amount of funding the ISU Student Government was responsible for increased. As of 2007 the budget included 27% funding from the City of Ames, 12% from ISU, and 61% from the ISU Student Government. CyRide's current budget is about $4.5 million per year. CyRide has a six member Board of Trustees, made up of one representative each from the Ames City Council, a senator from the ISU Student Government, a vice president of ISU, an ISU Student Government representative who is not a senator, the Ames City Manager, and one person selected by the Ames Mayor. The JCCOG Transportation Technical Advisory Committee (TTAC) reviewed the information regarding DART and CyRide at their November 15 meeting. TTAC's discussion included comments regarding the increased cost to the county for paratransit service when a county-wide authority is in place and comparing figures for all three local transit systems combined rather than separately. The TTAC also requested that staff develop the following comparison table for DART, CyRide, Coralville Transit, Iowa City Transit and Cambus. COMPARISON OF TRANSIT SYSTEMS Coralville Iowa City Cor/IC/Cam FY06 Fixed Route Service) -cVRia;--, -DART Transit Transit Cambus Combined Qperatinq $4 045 916 $13,440000 $1 040,250 $3,516,750 2,528.944 $7,085,944 Rides .. 4107339 4200 000 461 871 1 640,485 3.535.525 5,637881 CostlRide $0.98 $3.20, $2.25 $2.14 $0.72 $1.25 Revenue Miles 1 015932 2 460 000 162 608 588.755 679.370 1 430 733 Rides/Revenue Mile " '" 4 1.7 2.8 2.8 5.2 3.9 Fare Revenue $220,154 $3,670,000 $308,951 $859,426 $0 $1,168,377 Student Fees $2 425 000 NA NA NA $1 941 799 $1 941 799 Service Area Population 51 557 388 606. 28,011 63,545 NA 91,556 Student Population 25,462 NA NA NA 29,979 29,979 Number of Buses 66 ",114 7 30 26 63 Coralville Transit includes service to North liberty Iowa City Transit includes service to University Hei~hts w~ccogtp/memos/compl1retransjt-07 .doc Attachments DART: Selected slides regarding DART organization Cy-Ride: Board of Trustees Passengers per year chart Revenue Sources CyRide Pay Scale and Contract Terms Metro agenda update to the JCCOG Urbanized Area Policy Board - January 2006 Wpdata/jccogtp/mem/transitconsolidate11-2-07.doc 2 "--- '- .. rAill "j} OJ 1 ~ "---' \.....; '--- '-' .A. AI] -"i} OJ j ~ "----- CyRide - Board of Trustees '--' scCwlt cvct~odc~riffing Home Ames Routes Riding Info Outside Ames What's New '--- About CyRide + Contacts + Board of Trustees + History + Statistics + Active Fleet + Retired Equipment + Around the World Planning Documents Studies & Policies Jobs '-- Page 1 of 1 Board of Trustees Current Board Members . Steve Scl1ainker - Ames City Manager . ~arLen..Mad_d_en - ISU VP Business & Finance (CyRide Board Vice President) . Malt~e~JLo.J:Iman_- Ames City Council Member (CyRide Board President) - Terr expires 5/15/08 . RoJLer:.LAndeJ:5_' Mayoral Appointee - Term expires 5/15/09 . Ale2t Ay_eJ:S_- GSB President Appointee - Term expires 5/15/08 . CbrisJiynak - GSB Senator - Term expires 5/15/08 CyRide Board of Trustees Agendas and Minutes ti<mm1b~ 2006 minutes D_~,-~. 2006 minut~ Jamta(y-15.._2QOLminu~es Ee.bLuary 13, 2007 minutes ht~h-1..6->-2_Q07 min uLe_s April 21.-2007 minutes. May~QLrninutes Junl:L2-1._20_0J~inute-5 July 2007 meeting not being held (next meeting Thursday, August 16, 2007; Bam at Ames City Hall; Room C135) Contact us! . ., ~ E,mail CyRide I E-mail the webmaster ~ 1ST.. Phone: (515) 292-1100 OWA ATE · Fax: (515) 239-5578 0 I Address: 1700 University Blvd., Ames, IA 50010 . UNIVERSITY . , .. , Copyright <0 2006 http://www.cyride.com!aboutlboardo ftrustees.html 11/2/2007 '- o <l) OJ) ~ "-- ~ <l) >- .... <l) 0- ~ <l) OJ) c <l) ~ r-- o o C! C! ~ CO '" 0 C> '" 8 C> CD ..,. C> 0 '" .... ~ '" ~ 0 '" 0 N 8 M C> CD co co .... :g 00 CD g 0 '" CD ;:: N ..,. N C> M 0 M '" 0 0 '" .... ..,. M 0 V"\ .. M co M M_ co '" M .... .... .... 0 co ..,. N 0 0 N co ..,. ..,. 0 '" CD M ::; Cl <0 ci ci <0 N N ci ai ...: N .,; <0 .,; ci M ci ~ .,; .,; ...: .,; <0 <0 ~ ai ai ...: N :! c M r- .. co ~ ~ M 0 0 N N CD N '" ~ CD .... 0 '" ; C> M '" .... 0 g ; .... co C> '" III N M C> N_ O N ..,. N M .... M M ..,. CD .... .... CO CD .... 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'" ~ '" co >- ... ~ ... ~ ... ~ ... o g ..c:: ~ <l) >- ~ es :::I o or> ~ E o u oj :2 ~ j g- ..c:: Revenue Sources Page 1 of2 IliJ.ckJQJh~_SlgtjsliG;LRag~ "- REVENUE SOURCES FY 2006 IDOT, 550,794,10% ISU, 446,483. 8% Other Trans., 271,607 ,5% Farebox, 230,080, 4% City of Ames, 1,006,658 , 18% GSB, 2,425,000,42% "--- REVENUE SOURCES FY 2005 IDOT, 486,893, 9% ISU, 405,893, 8% FTA, 562,246,10% OtherTrans., 224,150 ,4% Farebox, 211,690, 4% City of Ames, 928,604 ,17% GS8, 2,470,955, 46% http://www.cyride.comlaboutlRevenue%20Sources.htm 11/2/2007 CyRide Pay Scale and Contract Terms EFFECTIVE 7/1/07 - 6/30/08 CLASS HTE CODE 316 1311 318 1311 321 1307 320 1318 TITLE Transit Driver (Full-time)* Transit Driver (PT 20 hrs)* Lead Lane Worker Lane Worker STEP A (START) Annual Hourly 27,664.00 13.30 11.36 24,814.40 11.93 23,628.80 11.36 STEP B (18 MOS) Annual Hourly 32,656.0015.70 13.85 30,264.00 14.55 28,808.00 13.85 STEP C (48 MOS) Annual Hourly 39,228.80 18.86 14.98 32,697.60 15.72 31,158.4014.98 *Transit Driver Trainees will be paid in accordance with Section 26.1. Time-in-grade credit for step advancement for part-time Transit Drivers and Lane Workers is to be based upon hours actually worked. 26.1 Training Pay for Transit Drivers. (a) Transit driver trainees will be paid at the rate of $7.25 per hour through December 31, 2007 and will increase to $8.00 per hour thereafter. The training period consists of all time for out-of-bus training and in-bus training when the trainee is accompanied by another driver or some other person giving the training. Following the successful completion of the training program, which will last no more than the first month of employment, the trainee will then receive the Step A wage rate. (b) Transit drivers assigned to the training of new drivers will be paid an additional $1.75 per hour when conducting such training. A partial deferral of the hourly rate will be applied during the first 500 hours of work for new employees of CyRide after completing training as foHows: _ First year of the contract - 20 cents per hour. _ Second year of the contract and thereafter - 30 cents per hour. _ Upon completion of 500 hours, employees would receive the deferred amount. Also, the differential will be included in their base pay at that point. ARTICLE 23 23.1 Part-Time Employees. Part-time employees are those employees who work 20 or more hours but less than 40 hours per week. Part-time employees for the purpose of sick leave, vacation, and holidays, are defined as: (a) Status 2 - part-time employees working 20 or more hours per week. Receive one-half (1/2) benefits for sick leave and vacations. In terms of holidays, half-time employees (Status 2) would receive time and one-half (1-1/2) compensation for any hours worked on a scheduled, designated holiday. Effective July 1, 2005, Status 2 employees working on a holiday will be entitled to four (4) hours straight time compensation for the holiday in addition to the above. Those Status 2 employees not working on a holiday receive four (4) hours pay. (b) Status 5 - part-time employees working 30 or more hours per week. Receive three-fourths (3/4) benefits for sick leave and vacations. In terms of holidays, three-fourths time employees (Status 5) receive time and one-half (1-1/2) compensation for any hours worked on a scheduled, designated holiday. Effective July 1,2005, Status 5 employees working on a holiday will be entitled to six (6) hours straight time compensation for the holiday in addition to the above. Those Status 5 employees not working on a holiday receive six (6) hours pay. Part-time employees shall be eligible for overtime compensation only for those hours worked in excess of forty (40) hours per week. A part-time employee required to work continuously past his/her regular quitting time will be notified one-half (1/2) hour before his/her regular quitting time, except in unforeseen circumstances. The City shall attempt to schedule part-time hours on a regularly scheduled basis, however, the parties understand that these employees shall not be guaranteed a set schedule. Starting times, ending times, working hours, working days, or number of days may vary, depending upon the needs of the City. The City will attempt to give as much notice as possible when changes occur. Work assignments of less than two (2) hours will be scheduled before 11 :30 p.m. of the previous day. Date: January 6, 2006 ~JCCOG ....~ m e m 0 ....... To: JCCOG Urbanized Area Policy Board From: Jeff Davidson, Executive Director Re: Item 4(a): Update on Metro Agenda proposal to evaluate public transit service At the November JCCOG Urbanized Area Policy Board meeting, the Board directed staff to meet with the managers and administrators of our local public transit systems to discuss operation of public transit service by a metropolitan area-wide entity. North Liberty and the school district were also invited to attend. This meeting was held on December 20, 2005 with the following attendees: Johnson County: Kelly Hayworth, City Administrator; Vicki Robrock, Transit Manager Steve Atkins, City Manager; Joe Fowler, Director of Parking and Transit; Ron Logsden, Transit Manager Mike Lehman, Board of Supervisors; Sally Stutsman, Board of Supervisors; Tom Brase, SEATS Manager Dave Ricketts, Director of Parking and Transportation Matt Bahl, Mayor pro tem; Brian James, City Administrator Iowa City Community School District: Paul Bobek JCCOG: Jeff Davidson, John Yapp, Brad Neumann Iowa City: Coralville: University of Iowa: North Liberty: The discussion at the December 20 meeting attempted to address the overall Metro Agenda question: Can public transit service be more efficiently or effectively provided on a regional or metropolitan basis? To focus the discussion, we used the "key questions" outlined in Steve Atkins' Metro Agenda proposal: . Does it work well? . What have been its failings? . What can we do to make it better? . Does it preserve the individual character of each community involved? . Can it be delivered more efficiently; i.e., for a lower cost per unit of service? . Can it be delivered more effectively; i.e., provide greater benefit for the end users? . What is the future of this service? Attached is a summary of the principal conclusions of the discussion. There are areas of cooperation and coordination between the three transit systems that the public may not be aware of. There appears to be no compelling reason to consider consolidation of transit services at this time. It does not appear that there are measures of efficiency or effectiveness that would be improved by such a change. The three transit managers cooperate and share resources when it is mutually beneficial to do so. JCCOG Urbanized Area Policy Board members Sally Stutsman and Dave Ricketts were part of the discussion, and they can provide their perspectives at the January 18 meeting. Please be prepared to discuss this matter at the January 18 meeting and indicate whether or not you wish staff to pursue it further. Metro Agenda Update p.2 Public Transit Metro Agenda Discussion Tuesday, December 20, 2005 Summary . The current arrangement for public transit service is working well and it is a misperception that there is little or no cooperation and coordination between the systems. In reality there is a great deal of cooperation and coordination between Coralville Transit, Iowa City Transit, CAMBUS, and Johnson County SEATS, with very little duplication of service. The buses being painted different colors is a factor in the public perception of an inefficient arrangement. . Consolidating transit services should not be considered a magic wand for making public transit service more efficient or effective. There is no evidence that this is true. The Des Moines Metropolitan Transit Authority is not a model for Iowa City to aspire to; it is not superior to our local systems in any transit performance factors. In 2002 the four public transit systems in the Quad Cities hired a private consultant to consider consolidating transit systems, and there was no conclusion that consolidating the systems would result in more efficient or effective operation. Consolidation did not occur there. . There is very little service duplication between Coralville Transit, Iowa City Transit, and CAMBUS. There is service duplication along North Dubuque Street because CAMBUS needs to provide a higher level of service to the Mayflower residence hall than Iowa City Transit is able to provide. Coralville, Iowa City, and CAMBUS all operate between the two major employment centers of UIHC and downtown Iowa City; however, this is a high ridership corridor and the excess capacity is well utilized. There is transferring between the three systems at the hospital interchange point and at the Downtown Transit Interchange. Iowa City Transit is currently looking at establishing a westside route that would not go downtown and would interchange with CAMBUS and Coralville Transit at UIHC. . Coralville, Iowa City, and Johnson County paratransit is already consolidated in a single system. . Several existing examples of cooperation and coordination between Coralville Transit, Iowa City Transit, and CAMBUS were noted. There is sharing of parts and maintenance knowledge. It was noted that parts inventories are much smaller than they used to be so that consolidation of parts inventories would not be significant. It is not widely known that the University purchases monthly bus passes from Coralville and Iowa City which it then sells at a subsidized rate to UI faculty and staff in order to reduce on-campus parking demand. . The transit managers routinely communicate with each other when there are opportunities to coordinate and cooperate. It would be possible to formalize this in an official JCCOG transit operators subcommittee, but this is not considered to be necessary. . Currently there is a seamlessness between Coralville Transit, Iowa City Transit, and CAMBUS that makes it very easy for riders to transfer from one bus system to another at no expense. This is relatively unique. In most municipalities there is a charge for transfers from one bus system to another. . Coralville-Iowa City is unique among Iowa communities in that it is one of the few where public transit service is operated at a much higher service level in order to provide a transportation alternative for commuters. This is an integral function of UI CAMBUS. This is not common in most other Iowa communities. For example, the Quad Cities Transit Consolidation Study identified public transit service in the Quad Cities as primarily a human service agency function. Metro Agenda Update p. 3 . The three transit systems are fundamentally different in how they provide service. Coralville targets high transit use neighborhoods and provides much less service or no service to low ridership areas. Iowa City Transit provides a more uniform service level throughout Iowa City, although there has not been significant service expansion in newly developed areas over the past 20 years. The Coralville City Council has been more willing to cut unproductive routes than has the Iowa City City Council. University of Iowa CAMBUS has a different mission as well, in terms of providing mobility on the UI campus and reducing the need for on-campus parking. . It is much easier to generate local property tax funds for public transit service if the municipality operates the service. Coralville and Iowa City have the highest per capita property tax support of public transit in the state. A consolidated system would erode this local support. This is evident in the consolidated Des Moines system. There will not be significant cross-subsidization of public transit services between municipalities; this is not politically feasible. Local control is essential and provides maximum flexibility for each political entity. . Along with Ames; the Coralville, Iowa City, and University of Iowa transit systems are the most efficient in the state. There is a need to change the misperception that the systems are inefficient and consolidation would make them efficient. Attached are graphs showing the standard transit system performance factors of Riders Per Hour, Riders Per Mile, and Cost Per Ride for all large urban transit systems in Iowa. It is clear that Coralville, Iowa City, and CAMBUS, along with Ames, are the most efficient transit systems in the state. . If Coralville Transit and Iowa City Transit did consolidate, there would still need to be a separate bus storage and maintenance facility in Coralville in order to maintain buses and quickly respond to emergencies in Coralville. . As Coralville and Iowa City continue to grow together, there will be opportunities for service sharing at the edge of each city. This occurs already between Coralville Transit and CAMBUS in north Coralville. . North Liberty is not looking to begin its own transit service. North Liberty would like to contract with Coralville for transit service, as well as potentially Cedar Rapids. . There was discussion of region-wide carpool and van pool matching services. Carpool matching services have not been successfully implemented in the past and there is the perception that individual mobility requirements are continuing to grow in a direction that does not accommodate carpooling. The University has a successful van pool program, but it is open only to University-affiliated persons because of insurance requirements. It is not likely that Coralville or Iowa City tax funds will be used to establish van pools that would subsidize someone living outside of the county (where the majority of vanpool users are) to commute into Coralville and Iowa City. . Johnson County is realizing as they work toward consolidating County functions at a central campus that they may not be able to provide parking for every employee. They intend to start encouraging their employees to use Coralville Transit and Iowa City Transit. jccogadm/agd/UAPBmetroadg-update.doc MINUTES JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, SEPTEMBER 19, 2007 - 5:00 P.M. COUNCIL CHAMBERS, CORALVILLE CITY HALL PRELIMINARY MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig, John Weihe Regenia Bailey, Connie Champion, Amy Correia, Bob Elliott, Mike O'Donnell, Dee VanderHoef Sally Stutsman, Rod Sullivan Jim Wozniak Karin Dils Dave Ricketts Johnson County: North Liberty: Tiffin: University of Iowa: MEMBERS ABSENT: University Heights: Erling Anderson STAFF PRESENT: Brad Neumann, Kent Ralston, Linda Severson, John Yapp. 1. CALL TO ORDER a; b; c: Recoqnize alternates; consider approval of meetinq minutes; set date of next meetinq Bailey called the meeting to order at 5:00 p.m. Karen Dils was recognized as alternate for Glenn Potter of Tiffin. It was moved by Sullivan and seconded by Wozniak to approve the meeting minutes from the May 23, 2007 JCCOG Board meeting. The motion carried unanimously. After discussion, Bailey set the date of the next JCCOG Urbanized Area Policy Board meeting for Wednesday, December 5,2007. 2. PUBLIC DISCUSSION There was no public discussion. 3. ADMINISTRATION a. Recoqnition of Jeff Davidson. past executive director Bailey thanked Jeff Davidson for his 26 years of service to JCCOG. Davidson thanked the Board for the opportunity, and expressed pride in the JCCOG organization. b. Update on Joint Emerqency Communication Center planninq Davidson outlined the status of the Joint Emergency Communication Center Subcommittee. Davidson said the next steps include finalizing the financing plan proposal, which will likely be a special levy enacted by the Board of Supervisors for both operating and capital expenses. The consultant team will be working to design the facility, with construction planned for FY09. A 28-E agreement will be developed to form a stand- alone entity/board to oversee the operation of the facility. Finally, one of the last steps will be to hire a director for the Joint Emergency Communication Center. c. Consider a motion authorizinq the JCCOG Chairperson to siqn aqreements for enqineerinq and desiqn services with Ehlert & Associates and Neumann Monson Architects for the Joint Emerqency Communication Center Davidson said he does not have finalized fee amounts for the proposed contract. Because the entity which will operate the communication center is not yet formed, Davidson said he is asking if JCCOG can be the entity to sign the contracts. The Joint Emergency Communication Center (JECC) Subcommittee has recommended JCCOG be the contracting entity. Davidson said there will be no financial obligation for JCCOG. Stutsman said she did not feel comfortable authorizing signing a contract without knowing what the contract amount is. Herwig said the JECC Subcommittee has an idea of what the contract amount will be for, but is still fine tuning and negotiating final numbers and the scope of services. Sullivan said that as long as the JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 2 contract amount is in line with the subcommitee expectations, he is comfortable authorizing JCCOG to sign the contract. O'Donnell moved to authorize the JCCOG Chairperson to sign agreements for engineering and design services with Ehlert & Associates and Neumann Monson Architects for the Joint Emergency Communication Center. Ricketts seconded it. The motion carried on a vote of 9-2 with Stutsman and VanderHoef voting no. Correia arrived at 5:20 p.m. d. Consider a resolution authorizinq JCCOG to apply for and administer two EPA Brownfields qrants, and to authorize the JCCOG Chairperson to siqn the qrant applications and associated documents Yapp said he has been approached by the City of Iowa City to see if JCCOG would be the applicant for a Brownfields assessment grant from the Environmental Protection Agency (EPA). This is due to a rule that the entity creating the potential pollution cannot be the entity receiving these funds. Since much of the area Iowa City is interested in assessing is former Iowa City Landfill, Iowa City has requested JCCOG be the applicant. Yapp said this will result in a commitment of JCCOG staff time. In response to a question from Elliott, Yapp said the application is for $400,000. There is no local match requirement. This amount will allow assessment of properties in south Iowa City on both sides of the Iowa River, plus other projects in the JCCOG area. Yapp said he hopes to be able to do environmental assessments on transportation projects funded by JCCOG in other areas of the metropolitan area. It was moved by VanderHoef and seconded by Stutsman to authorize the JCCOG Chairperson to sign the grant applications and associated documents for two EPA Brownfields grant applications. The motion carried unanimously. e. Items from the Executive Director Yapp reported that he has been named as the Metropolitan Planning Organization representative on Iowa DOT's selection committee for Safe Routes to Schools applications. Yapp also noted that the State of Iowa has received the 2007 Excellence in Regional Transportation award from the National Association of Development Organizations (NADO) research foundation. This award was given due to Iowa's work in creating passenger transportation development plans, which JCCOG participates in. Yapp also announced the hiring of two new employees. Nick VanderZwan will start as the JCCOG Traffic Engineering Planner on September 24. Kris Ackerson will start as a JCCOG Assistant Transportation Planner on September 26. 4. a. Discussion and consideration of approval of the formula used to distribute Federal Transit Administration Section 5307 funds to Coralville Transit, Iowa City Transit. and University of Iowa Cambus Neumann reviewed the current formula used to distribute Federal Transit Administration Section 5307 funds amongst the three local transit systems. Neumann then reviewed a formula proposed by University of Iowa Cambus to eliminate "fare revenue" as a separate category in the funding formula. Ricketts said he believes the current formula under-represents Cambus' overall value in providing transit service to the community. The current formula gives Cambus approximately 25% of the funding, even though .Cambus represents 43% of service miles, 30% of all local spending on public transit, 28% of all locally determined income, and from 1991 to 2006 Cambus represented 69% of all the growth in service miles in the community. Ricketts said that since 2007 when the new funding for Small Transit Intensive Communities was made available, Cambus performance measures played a significant role in our community being able to access this funding. Elliott said one of the deciding factors in how much the formula benefits one entity over another is how much fare revenue the system collects, and the formula which penalizes a transit agency for not collecting fare revenue may not be fair. Correia said there are very different costs of operations in the municipal systems versus Cambus, due to fulltime professional employees versus student labor. JCCOG Urbanized Area Policy Board Minutes September 19,2007 Page 3 Ricketts said the total expenses of each system are already in the formula. Ricketts gave background information on the original formula and how this formula has evolved to the current formula. Larrv Schroeder of Iowa City said students are all assessed fees to support Cambus, while Iowa City and Coralville Transit are supported by rider fees as well as subsidies. Schroeder asked if student fees would be reduced if the University received more federal funds. Ricketts said the transit systems are supported by many sources of funding. Student fees are better equated with taxes, not with fare revenue. Ricketts said Cambus contributes to the farebox revenue of the municipal systems through the student bus pass program. Weihe said if Coralville's Federal funding is reduced, it will have to be made up through Coralville's General Fund. Weihe said this is why he could not support a change in the current formula. VanderHoef noted that Iowa City residents pay 95i per $1,000 of property value in a transit levy through property taxes. Joe Fowler, Iowa City Director of Parking and Transit, said that Iowa City contributes to Cambus by selling them discounted bus passes. When Iowa City began receiving transit intensive community funds, routes were created using information from the University to better serve students, staff and faculty traveling to the University of Iowa. Iowa City Transit considers the University its biggest customer, which benefits both entities. Ron Logsden, Iowa City Transit Manager, said Cambus is the only university transit system which receives Federal operating and capital assistance that he is aware of. The existing formula does give an advantage to the municipal systems, but this is appropriate because of the higher operating costs for the municipal systems. It was moved by VanderHoef and seconded by Stutsman to retain the existing formula. The motion passed on a vote of 9-3 with Ricketts, Wozniak and Elliott in the negative. Neumann noted the JCCOG Transportation Technical Advisory Committee had recommended a staff committee be formed to ensure accounting and reporting are consistent amongst the three communities. Neumann will work with staff from the three entities to form this committee. This committee will not be discussing changing the formula; it will merely be discussing how to have better consistency in how financial figures are reported. Sullivan said he would like the Board to begin discussing the formation of a Metropolitan Transit Authority. Sullivan said, for example, the Cyride system in Ames functions very well. Sullivan said we should look at other models for how transit can be provided such as the Des Moines transit system. There was consensus to have a discussion of a metropolitan transit authority on the next agenda. b. Update on bus and bus facilities discretionary fundinq; consider authorizinq the Chairperson to siqn a letter to Federalleqislative representatives reqardinq bus facilities discretionary fundinq Neumann said the local transit systems recently had an opportunity to apply for bus and bus facilities discretionary funding. This $438 million fund was initially intended to help public transit operators finance new bus purchases and fund transit-related facilities. This fund was being made available nationwide. However, the Federal Transit Administration recently recommended to Congress that 80% of these funds be directed only to the five most congested cities in the country, including Miami, Minneapolis, New York City, San Francisco and Seattle. The remaining 20% is proposed to be directed to a new program called the Urban Partnership grant program directed to the 45 largest cities, none of which are in Iowa. At its September 11 meeting, the TTAC recommended the Board send a letter to our Congressional representatives that the proposal to direct these funds to only the largest cities is unreasonable. Weihe moved and Elliott seconded a motion authorizing the JCCOG Chairperson to sign a revised letter to Federal legislative representatives regarding bus facilities discretionary funding. The motion passed unanimously. JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 4 c. Update on traffic study for North Dubuque Street and North Liberty Road Yapp updated the Board on the status of the North Dubuque Street and North Liberty Road traffic study. Yapp said staff intends to proceed with a standard corridor study investigating elements such as intersection capacity, access points, site distance, need for traffic control, pedestrian/bicycle facilities and other factors. Yapp said that until the annexation boundaries and proposed developments become more clear, JCCOG intended to proceed with a general corridor study. Sullivan asked if the study will include consideration of other North-South corridors such as Highway 965. Yapp said yes, insofar as constraints in one north-south corridor affect other north-south corridors. d. Discussion of Surface Transportation Proqram (STP) and Transportation Enhancement (TE) JCCOG fundinq allocation process Yapp outlined the process for the STP and TE grant applications. Applications are due October 11. The Board will consider funding applications at its December 5 meeting following a public comment process. e. Update and discussion of passenqer rail initiatives Yapp outlined some of the passenger rail initiatives being conducted. At the request of Iowa DOT, Amtrak has started a needs study for Amtrak service from Chicago to the Quad Cities to Iowa City. This study will quantify capital costs, operating costs and operating subsidies necessary for Amtrak service between Chicago and Iowa City. We expect this study to be completed toward the end of the year. In discussions with Iowa DOT, Dubuque and the Quad Cities, we have focused on the need to advocate for the creation of a State funding program for passenger rail initiatives, whether it be Amtrak or the local passenger rail system being advocated on the CRANDIC railway between Iowa City and Cedar Rapids. Iowa DOT has recommended that we collectively begin discussing the need for State support. Yapp said JCCOG has been asked to participate in a group presentation to the Iowa DOT Transportation Commission in Clinton on October 9 in order to demonstrate the desire for passenger rail is not just in one part of the state, but is of interest to many in the State. Yapp asked if any Board members would be interested in attending the Iowa DOT commission meeting on October 9. Stutsman, Ricketts, VanderHoef, and Elliott all expressed interest in potentially attending this meeting. Yapp .said he would contact them in the next few weeks to coordinate. f. Ralston gave an update on JCCOG's trail count program and said to let him know if any Board members want trail count information at a specific location. Ralston said JCCOG has purchased a mechanical trail counter able to give average daily trail use. g. Update and discussion of ridesharinq proqrams Ralston outlined the University of Iowa van pool and car pool programs. Ralston noted there are also several ridesharing software programs and free websites available. Sullivan said he would like to discuss van pool sharing with the University Van Pool program. Sullivan said that with the development of more centralized County facilities around the County Administration Building, the County is interested in partnering with the University on a van pool program. Ricketts said he would be open to discussing this with County representatives. h. Update on recent activities Yapp highlighted the Highway 965 Corridor study JCCOG was assisting with in Coralville and in North Liberty. Yapp also highlighted the Senior Citizen Mobility study. In response to a question from the Board, Severson outlined the process used to determine who was qualified to ride Johnson County SEATS. Severson said that where fixed route transit service is available, only persons unable to ride fixed route transit due to a disability are able to use Johnson County SEATS. 5. Other business Douqlas Paul, of North Liberty, asked if traffic forecasts would be part of the North Dubuque StreeUNorth Liberty Road study. Yapp concurred that general traffic forecasts would be part of the study, but that we could not do specific forecasts for specific land uses. until there is more clarity on the annexation and development proposals. JCCOG Urbanized Area Policy Board Minutes September 19, 2007 Page 5 6. ADJOURNMENT The meeting was adjourned at 6:17 p.m. data on citynl/pcd/minutes/jccog-uapb/2007/09-19-07 .doc BOARD OF SUPERVISORS Pat Harney, Chairperson Larry Meyers Terrence Neuzil Sally Stutsman Rod Sullivan John Yapp, Executive Director Johnson County Council of Governments 410 East Washington Street Iowa City, Iowa 52240 Dear John, Recently Johnson County and North Liberty were notified of a planned expansion of the Scales Pointe Campground, and boat storage area formerly Jolly Rogers Campground located at the north end of Scales Bend Road NE, North Liberty, Iowa. It was decided at that time that we should meet and discuss the impact on our communities. Representing Johnson County were Pat Harney, Sally Stutsman, Greg Parker, Rick Dvorak and RJ Moore. Representing North Liberty were Tracey Mulcahey and Dean Wheatley. When meeting with the Army corps of Engineers representatives they stated that they were going to do an Environmental Assessment before the expansion was approved. We then shared our concerns about the possible impact of the expansion on Scales Bend Road NE and the impact at the intersection with HWY # 965. After our discussion we decided to request that the Johnson County Council of Governments (JCCOG) conduct a Transportation Impact Study for the road and the intersection since it was not going to be part of the Environmental Assessment. Therefore, the Johnson County Board of Supervisors would request that JCCOG do the Transportation Impact Study for Scales Bend Road NE and its intersection with HWY #965. 913 SOUTH DUBUQUE ST. SUITE #201 IOWA CITY, IOWA 52240-4207 TEL: (3 I 9) 356-6000 FAX: (3 19) 356-6036 When starting your review, if you have any questions please contact Rick Dvorak, Planning and Zoning Administrator at (319) 356-6083. Sincerely, ~..L~7; Pat Harney, Chairperson Johnson County Board of Supervisors ~JCCOG ...rii.... m e m 0 Date: November 27,2007 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7"""'1''''''-'' Re: Agenda Item #5(g): Update on recent activities The following is an update on recent activities of the JCCOG Transportation Planning Division. Let us know if you have any questions at our December 5 meeting. Streets and Highways 1. North Dodge Street/ACT Circle traffic signal warrant study 2. Myrtle Street/Riverside Drive (Highway 6) traffic signal warrant study 3. Iowa City Dubuque Street traffic calming program 4. Northgate Drive secondary access study 5. Evaluation of Highway 6 capacity needs between Lakeside Drive and Riverside Drive 6. Highway 1 speed study between Prairie Du Chien Road and Interstate 80 7. Kimball Road stop sign analysis 8. Melrose Avenue/Mormon Trek Boulevard intersection analysis 9. Iowa City Foster Road traffic calming program 10. Begin study of senior citizen mobility in the metropolitan area 11. Evaluate Court Street/4th Avenue Intersection 12. Assist Iowa DOT with update of JCCOG traffic model 13. Assist City of Hills with traffic control evaluation Transit 1. Monthly National Transit Database reporting 2. Paratransit eligibility appeals 3. Quarterly Iowa DOT reporting 4. Iowa DOT passenger transportation development plan discussions 5. Prepare information on FT A 5307 local distribution formula 6. Passenger rail planning and research 7. Year-end transit statistics reporting 8. Prepare transit performance statistics summary table Pedestrian and Bicycle 1. Organize additional bike racks for downtown Iowa City 2. Assist Clear Creek Amana School District with Safe Routes to School project 3. Bicycle Friendly Communities application for Iowa City 4. Investigate Dubuque Street/Interstate 80 pedestrian bridge 5. Develop options for residential neighborhood on-street bike routes 6. Assist Iowa City with Court Hill Trail planning 7. Johnson County Trails Committee 8. Comprehensive Coralville school routes analysis 9. Assist Iowa City with Market Street corridor pedestrian analysis 10. Regional Trails and Bicycling Committee activities 11. Conduct summer and fall trail count program 12. Evaluate alternatives for extension of the Willow Creek Trail 13. Identify options for east/west bike access around/through downtown Iowa City Traffic Engineering Activities 1. Administer Iowa City traffic calming program 2. On-street parking evaluations 3. Traffic signal warrant studies 4. Ongoing five-year traffic signal efficiency study 5. Traffic control sign evaluation 6. Assist Iowa DOT with update of JCCOG traffic model 7. Ongoing sight distance evaluations 8. Traffic study - N. Dubuque Street corridor Multi-Modal/Other 1. Evaluate and score state Safe Routes to School applications 2. Assist UI with way-finding sign project 3. Preparation for 2008 Midwest Transportation Planning Conference 4. Conduct STP and TE JCCOG funding process 5. Evaluate SAFETEA-LU compliance efforts 6. Research Des Moines and Ames transit authorities 7. Geographic Information Systems software training 8. Assist Coralville with review of garbage and recycling programs 9. Develop comprehensive Iowa DOT traffic count map 10. South of Burlington Street parking demand analysis 11. Provide information to Amtrak 12. Participate in ECICOG's Comprehensive Solid Waste Management Plan review 13. Evaluate potential JCCOG role in Sierra Club Cool Cities efforts 14. Prepare Request For Qualifications for Interstate 80 aesthetics design consultant jccogadmin/agd/ttac11-05.doc 2