HomeMy WebLinkAbout02-10-2000 Airport Commission Meeting Minutes MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY FEBRUARY 10,2000—5:45 P.M.
IOWA CITY AIRPORT TERMINAL
MEMBERS PRESENT:Rick Mascari,Tom Bender, Mark Anderson
STAFF PRESENT: Dennis Mitchell, Ron O'Neil
CALL TO ORDER:
Chairperson Mascari called the meeting to order at 5:45 p.m.
APPROVAL OF MINUTES:
The minutes of the January 13,2000 Commission meeting were approved as submitted.
AUTHORIZATION OF EXPENDITURES:
Bender made a motion to approve the bills. Anderson seconded the motion and the bills were
approved 3—0.
PUBLIC DISCUSSION—ITEMS NOT ON AGENDA:
Dick Blum, from H.R. Green, said there is a FAA advisory circular that deals with GPS
approaches. Mascari said he had received a letter from the FAA in Kansas City that said Iowa
City is listed for a precision approach for Runway 24 and the FAA would try to commission the
approach in the next two years.
ITEMS FOR DISCUSSION/ACTION:
a. ACSG project-O'Neil said that ACSG is working toward the March deadline of having the
project completed. There is still one property to purchase. That is the property in the RPZ
for Runway 12.
b. Master Plan update- O'Neil said he thought the draft ALP had been forwarded to Kansas
City. This will include reserving a 1000'primary surface for Runway 24. Congress is still
debating the FY 2000 funding bill. Until the bill is passed,there will be no AIP construction
project grants issued.
c. North Commercial area- O'Neil said he met with Jerry Searle, MMS, Melody Rockwell,
and Dennis Mitchell to discuss the wetland mitigation problem. Mitchell said he thought the
City was creating some additional wetland for another project and some of that could be used
to mitigate the wetlands on the Airport. He will schedule a meeting next week with the Corp
of Engineers to discuss the project.
O'Neil said the funding for the NCA infrastructure is in the FY 2001 budget. He said MMS
has said the plans and specifications for the project are substantially completed. As soon as
the wetlands issue is resolved,plans could go forward to go out to bid with the construction
project.
O'Neil said a meeting of the NCA subcommittee should be scheduled soon. He will contact
Steve Atkins to see when the Council members are available.
Anderson made a motion to hire Jerry Searle with Snyder Associates to assist in the aviation
planning for the NCA platting. Bender seconded the motion and it passed 3—0.
d. Fuel tank site proposal-Blum, from H.R. Green, said that the first concern of the
Commission was the location of the tanks. The 1996 Master Plan designated an area directly
north of the current fuel farm as the site for the new fuel farm. After discussion by the
Commission, it was decided that the above ground tanks would be better sited directly west
of building"F".
Blum said the State Fire Marshall requires the tanks to be a minimum of 40 feet from a
building. Blum said he would advise the Commission to install a service road next to the
building and install the tanks between the new service road and the taxiway. There would be
room for some type of screening on the west side of the tanks.
Mascari wanted to know if the service road should be made wide enough to taxi an airplane,
in case the Commission wanted to install self-fueling at a later date. Blum said he did not
think a plane would be able to taxi through the containment area.
O'Neil said there are some lease issues to resolve. ICFS has the right to use their tanks for
the time remaining on their lease. The Commission must decide if they expect ICFS to
contribute to the fuel farm as part of their commitment to the Airport as was discussed several
months ago. If they do not want to contribute financially to the installation,what kind of
arrangement will be made to retire the capital investment of the new fuel farm?
H.R.Green will develop some budget numbers for the cost of the fuel farm. Anderson said
he would recommend asking H.R. Green for a proposal to develop plans and specifications
for a fuel site to include two 12,000-gallon fuel tanks. Blum recommended the project be
done in two phases, site development and tank installation.
O'Neil said the Council will hold their FY 2001 budget hearing on February 29th. The
Commission will know after that time if this project is in the budget for 2001. The Council
budget must be certified by March 15th. Even if this project stays in the budget, an agreement
will need to be negotiated with ICFS to use the tanks. O'Neil said H.R.Green would need to
give the Commission a formula for what it would take to repay the cost of the fuel farm.
O'Neil suggested a construction schedule for the Fall of 2000 or Spring of 2001.
Anderson made a motion to direct H.R.Green to develop a proposal for a new fuel farm,with
construction completion on, or no later than,the Spring of 2001. Bender seconded the
motion and it passed 3 —0,with Foster and Horan being absent.
e. Southwest T-hangar building- O'Neil said that there were three issues to discuss. There
will be a change order to install openings in the building because it is being built in the flood
plain. VJE will design the openings and send the information to Selzer Werderitsch
Associates (SWA).
A section of concrete was poured without any reinforcement wire. SWA suggested several
remedies,including extending the warranty from one year to three years. They would also
rebate the Commission the cost of the reinforcement wire. The consensus of the Commission
was to have them remove and replace the concrete.
O'Neil said the contractor also made the building three inches too short. The remedy could
be to reduce the size of one of the doors by three inches or to have the contractor move the
footings three inches. The door would be 41' 9"instead of 42'. The Commission said that as
long as the door is not considered a special order door if it needs to be replaced, SWA would
not need to move the footings. O'Neil said he has a fax from the door manufacturer, saying
that they can build any size door within %" dimensions and it would not be considered a
special order.
O'Neil said the Commission needs to finalize hangar rents so he can complete the leases for
the building. This will be on the agenda at the next meeting.
f. Airport Terminal Building renovation—The projects remaining include installing another
light switch for the upstairs lights,the lightning rod system,the flooring in the vending room,
fixing the door at the top of the stairs on the second floor,and the walkway/deck. Mascari
said he would like the contractor to straighten the light in the stairway leading to the second
floor. Anderson suggested installing florescent light bulbs instead of regular light bulbs.
O'Neil said the Commission should decide when they would like to have an open house for
Terminal Renovation project. Mascari said he would discuss that during the Chairperson's
report.
O'Neil said the Commission should also discuss the pay phone issue. Mascari said he bought
a rotary dial pay phone for the old telephone booth. He said it needs to be checked by a
technician to make sure it will work with our phone lines. O'Neil said AT&T has said a
separate line for the phone will cost somewhere between$37 and$60 per month. Mascari
said he would like to take some of the money the Commission is receiving from the Jirsa
lease and apply it to the phone line.
O'Neil said the budget for the Terminal Building is extremely tight and that if there is any
remaining money,it should probably be applied to replacing the boiler. One of the three
boilers needs to be replaced. It will cost about$ 3000.00. He thought most of the people
would use the free phone in the Flight Planning Room instead of using a pay phone in the
phone booth.
Mascari said he would pay the difference between the cost of installing the pay phone and the
amount received from the remaining phone booth. He originally thought the phone booth
was worth about$3000.00, but he is now hoping to get about$400.00.
Blum suggested hooking up the phone to a recorder that played a brief history of the Iowa
City Airport. Mascari said it would be fun to have it as a working phone. O'Neil suggested a
couple of ways to finance the phone. O'Neil said he is still researching what FCC
regulations are involved in having a pay phone. Mascari said the phone was a novelty and he
did not want to jeopardize other projects to pay for the phone.
O'Neil said there is one other project the Commission needed to discuss. The new flooring in
the first floor vending room is coming loose. One of the pieces does not match the other
three. There are several options. One is to take all the flooring out and replace it. Another
option is to replace part of it with carpet. The consensus of the Commission was to repair the
existing flooring.
Mascari said he would like to see some plants and pictures in the Terminal. O'Neil said he
will see what he can find. Nothing was budgeted for that in the construction budget.
g. Hangar lease#32—Mascari said because there may be a conflict of interest,he would not be
voting on this issue. Because there was not a quorum without Mascari,Bender suggested the
issue be deferred until the next meeting. O'Neil will notify ICFS that they will need to lease
the hangar until at least through March.
h. I.D.O.T.grants
1. Vertical infrastructure-O'Neil listed several projects that would be eligible for
funding. These included funding for the new hangar(Bldg.K),the fuel farm,rehab the
North T-hangars,and rehab the maintenance hangar(Bldg. D). He said the rehab of the
T-hangars and Building D would net the highest priority on the scale developed for the
grant.
After direction from the Commission, O'Neil said he would send applications for all four
projects,with Building D being the top priority,the T-hangars second, Building K third,
and the fuel farm fourth. Anderson made a motion for a resolution to apply for funding
through the Vertical Infrastructure Fund. Bender seconded the motion and at roll call
vote,the motion passed 3 —0,with Horan and Foster being absent.
2. FY 2001 funding-O'Neil said the State AIP applications are due April 10, 2000.
O'Neil said that the most of the airside construction projects have traditionally been
funded through the FAA. The FAA funding is a 90/10 split and the State was 70/30.
There are several projects that the State will now fund on a 90/10 split. O'Neil will
compile a list of projects for the Commission to discuss at their next meeting.
3. REIL grant—O'Neil said the Runway End Identifier Lights (REIL)on Runway 35 do
not work consistently. This can be funded by the IDOT F &E Contingency Fund. He
said if the Commission is interested,he will have some cost estimates available for the
next meeting. The Commission said they would like to see how much it would cost to
replace the REIL.
CHAIRPERSON'S REPORT:
Mascari said he thought the Council was receptive to the capital projects at the budget meeting on
January 25'h.
Mascari said he wanted to run a natural gas line to his hangar. It would be his cost to install and
maintain the line and heaters. It would be installed by a certified plumbing contractor. O'Neil
said it would need to be clarified who owns the heaters once they are installed.
Mascari said the City of Iowa City has it's own website. He said the Iowa City Airport is not
mentioned. He would like to see Iowa City Airport mentioned someplace.
COMMISSION MEMBERS' REPORTS:
Bender wanted to know what the rules will be for using the second floor room. Mascari said that
the lease with ICFS says that if the room could be leased for more than$300/month, ICFS would
give up the room. Bender wanted to know if the room could be used, as an example,for a one-
day class? Mascari said that decision would be up to ICES. O'Neil said he will put together a
preliminary list of rules for use of the second floor room,keeping in mind that it is leased by
ICES until December of 2001.
ADMINISTRATIVE REPORT:
O'Neil said that the Commission should look into leasing space at the Chamber Business Fair to
advertise Fly Iowa 2001.
O'Neil said the Council is interested in getting meeting minutes sooner than they do. The
Commission said they do not want to send draft minutes to the Council. They need to approve
their minutes before they are released.
The Council's public hearing for the FY 2001 budget is scheduled for February 29,2000.
Mascari presented the Commission's budget to the Council on January 25th. O'Neil commented
that he thought Mascari did a good job and answered all the Council's questions.
O'Neil suggested that the Commission continue to work on a five-year business and CIP plan.
A public hearing was held for the City's South Central District plan. There was opposition from
property owners to the mad connecting Highway I with South Riverside Drive. The hearing was
continued until February 151°.
The FAA ASP Conference is scheduled for May 3's and May 4th in Kansas City. Mascari,Bender,
Mitchell and Anderson said they would be interested in going.
SET NEXT MEETING:
The next regular Airport Commission meeting is scheduled for March 9,2000 at 5:45 p.m.
ADJOURNMENT:
The meeting was adjourned at 8:30 p.m.
Rick Mascari,Chairperson