Loading...
HomeMy WebLinkAbout02-10-2000 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY FEBRUARY 10,2000—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT:Rick Mascari,Tom Bender, Mark Anderson STAFF PRESENT: Dennis Mitchell, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the January 13,2000 Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Bender made a motion to approve the bills. Anderson seconded the motion and the bills were approved 3—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Dick Blum, from H.R. Green, said there is a FAA advisory circular that deals with GPS approaches. Mascari said he had received a letter from the FAA in Kansas City that said Iowa City is listed for a precision approach for Runway 24 and the FAA would try to commission the approach in the next two years. ITEMS FOR DISCUSSION/ACTION: a. ACSG project-O'Neil said that ACSG is working toward the March deadline of having the project completed. There is still one property to purchase. That is the property in the RPZ for Runway 12. b. Master Plan update- O'Neil said he thought the draft ALP had been forwarded to Kansas City. This will include reserving a 1000'primary surface for Runway 24. Congress is still debating the FY 2000 funding bill. Until the bill is passed,there will be no AIP construction project grants issued. c. North Commercial area- O'Neil said he met with Jerry Searle, MMS, Melody Rockwell, and Dennis Mitchell to discuss the wetland mitigation problem. Mitchell said he thought the City was creating some additional wetland for another project and some of that could be used to mitigate the wetlands on the Airport. He will schedule a meeting next week with the Corp of Engineers to discuss the project. O'Neil said the funding for the NCA infrastructure is in the FY 2001 budget. He said MMS has said the plans and specifications for the project are substantially completed. As soon as the wetlands issue is resolved,plans could go forward to go out to bid with the construction project. O'Neil said a meeting of the NCA subcommittee should be scheduled soon. He will contact Steve Atkins to see when the Council members are available. Anderson made a motion to hire Jerry Searle with Snyder Associates to assist in the aviation planning for the NCA platting. Bender seconded the motion and it passed 3—0. d. Fuel tank site proposal-Blum, from H.R. Green, said that the first concern of the Commission was the location of the tanks. The 1996 Master Plan designated an area directly north of the current fuel farm as the site for the new fuel farm. After discussion by the Commission, it was decided that the above ground tanks would be better sited directly west of building"F". Blum said the State Fire Marshall requires the tanks to be a minimum of 40 feet from a building. Blum said he would advise the Commission to install a service road next to the building and install the tanks between the new service road and the taxiway. There would be room for some type of screening on the west side of the tanks. Mascari wanted to know if the service road should be made wide enough to taxi an airplane, in case the Commission wanted to install self-fueling at a later date. Blum said he did not think a plane would be able to taxi through the containment area. O'Neil said there are some lease issues to resolve. ICFS has the right to use their tanks for the time remaining on their lease. The Commission must decide if they expect ICFS to contribute to the fuel farm as part of their commitment to the Airport as was discussed several months ago. If they do not want to contribute financially to the installation,what kind of arrangement will be made to retire the capital investment of the new fuel farm? H.R.Green will develop some budget numbers for the cost of the fuel farm. Anderson said he would recommend asking H.R. Green for a proposal to develop plans and specifications for a fuel site to include two 12,000-gallon fuel tanks. Blum recommended the project be done in two phases, site development and tank installation. O'Neil said the Council will hold their FY 2001 budget hearing on February 29th. The Commission will know after that time if this project is in the budget for 2001. The Council budget must be certified by March 15th. Even if this project stays in the budget, an agreement will need to be negotiated with ICFS to use the tanks. O'Neil said H.R.Green would need to give the Commission a formula for what it would take to repay the cost of the fuel farm. O'Neil suggested a construction schedule for the Fall of 2000 or Spring of 2001. Anderson made a motion to direct H.R.Green to develop a proposal for a new fuel farm,with construction completion on, or no later than,the Spring of 2001. Bender seconded the motion and it passed 3 —0,with Foster and Horan being absent. e. Southwest T-hangar building- O'Neil said that there were three issues to discuss. There will be a change order to install openings in the building because it is being built in the flood plain. VJE will design the openings and send the information to Selzer Werderitsch Associates (SWA). A section of concrete was poured without any reinforcement wire. SWA suggested several remedies,including extending the warranty from one year to three years. They would also rebate the Commission the cost of the reinforcement wire. The consensus of the Commission was to have them remove and replace the concrete. O'Neil said the contractor also made the building three inches too short. The remedy could be to reduce the size of one of the doors by three inches or to have the contractor move the footings three inches. The door would be 41' 9"instead of 42'. The Commission said that as long as the door is not considered a special order door if it needs to be replaced, SWA would not need to move the footings. O'Neil said he has a fax from the door manufacturer, saying that they can build any size door within %" dimensions and it would not be considered a special order. O'Neil said the Commission needs to finalize hangar rents so he can complete the leases for the building. This will be on the agenda at the next meeting. f. Airport Terminal Building renovation—The projects remaining include installing another light switch for the upstairs lights,the lightning rod system,the flooring in the vending room, fixing the door at the top of the stairs on the second floor,and the walkway/deck. Mascari said he would like the contractor to straighten the light in the stairway leading to the second floor. Anderson suggested installing florescent light bulbs instead of regular light bulbs. O'Neil said the Commission should decide when they would like to have an open house for Terminal Renovation project. Mascari said he would discuss that during the Chairperson's report. O'Neil said the Commission should also discuss the pay phone issue. Mascari said he bought a rotary dial pay phone for the old telephone booth. He said it needs to be checked by a technician to make sure it will work with our phone lines. O'Neil said AT&T has said a separate line for the phone will cost somewhere between$37 and$60 per month. Mascari said he would like to take some of the money the Commission is receiving from the Jirsa lease and apply it to the phone line. O'Neil said the budget for the Terminal Building is extremely tight and that if there is any remaining money,it should probably be applied to replacing the boiler. One of the three boilers needs to be replaced. It will cost about$ 3000.00. He thought most of the people would use the free phone in the Flight Planning Room instead of using a pay phone in the phone booth. Mascari said he would pay the difference between the cost of installing the pay phone and the amount received from the remaining phone booth. He originally thought the phone booth was worth about$3000.00, but he is now hoping to get about$400.00. Blum suggested hooking up the phone to a recorder that played a brief history of the Iowa City Airport. Mascari said it would be fun to have it as a working phone. O'Neil suggested a couple of ways to finance the phone. O'Neil said he is still researching what FCC regulations are involved in having a pay phone. Mascari said the phone was a novelty and he did not want to jeopardize other projects to pay for the phone. O'Neil said there is one other project the Commission needed to discuss. The new flooring in the first floor vending room is coming loose. One of the pieces does not match the other three. There are several options. One is to take all the flooring out and replace it. Another option is to replace part of it with carpet. The consensus of the Commission was to repair the existing flooring. Mascari said he would like to see some plants and pictures in the Terminal. O'Neil said he will see what he can find. Nothing was budgeted for that in the construction budget. g. Hangar lease#32—Mascari said because there may be a conflict of interest,he would not be voting on this issue. Because there was not a quorum without Mascari,Bender suggested the issue be deferred until the next meeting. O'Neil will notify ICFS that they will need to lease the hangar until at least through March. h. I.D.O.T.grants 1. Vertical infrastructure-O'Neil listed several projects that would be eligible for funding. These included funding for the new hangar(Bldg.K),the fuel farm,rehab the North T-hangars,and rehab the maintenance hangar(Bldg. D). He said the rehab of the T-hangars and Building D would net the highest priority on the scale developed for the grant. After direction from the Commission, O'Neil said he would send applications for all four projects,with Building D being the top priority,the T-hangars second, Building K third, and the fuel farm fourth. Anderson made a motion for a resolution to apply for funding through the Vertical Infrastructure Fund. Bender seconded the motion and at roll call vote,the motion passed 3 —0,with Horan and Foster being absent. 2. FY 2001 funding-O'Neil said the State AIP applications are due April 10, 2000. O'Neil said that the most of the airside construction projects have traditionally been funded through the FAA. The FAA funding is a 90/10 split and the State was 70/30. There are several projects that the State will now fund on a 90/10 split. O'Neil will compile a list of projects for the Commission to discuss at their next meeting. 3. REIL grant—O'Neil said the Runway End Identifier Lights (REIL)on Runway 35 do not work consistently. This can be funded by the IDOT F &E Contingency Fund. He said if the Commission is interested,he will have some cost estimates available for the next meeting. The Commission said they would like to see how much it would cost to replace the REIL. CHAIRPERSON'S REPORT: Mascari said he thought the Council was receptive to the capital projects at the budget meeting on January 25'h. Mascari said he wanted to run a natural gas line to his hangar. It would be his cost to install and maintain the line and heaters. It would be installed by a certified plumbing contractor. O'Neil said it would need to be clarified who owns the heaters once they are installed. Mascari said the City of Iowa City has it's own website. He said the Iowa City Airport is not mentioned. He would like to see Iowa City Airport mentioned someplace. COMMISSION MEMBERS' REPORTS: Bender wanted to know what the rules will be for using the second floor room. Mascari said that the lease with ICFS says that if the room could be leased for more than$300/month, ICFS would give up the room. Bender wanted to know if the room could be used, as an example,for a one- day class? Mascari said that decision would be up to ICES. O'Neil said he will put together a preliminary list of rules for use of the second floor room,keeping in mind that it is leased by ICES until December of 2001. ADMINISTRATIVE REPORT: O'Neil said that the Commission should look into leasing space at the Chamber Business Fair to advertise Fly Iowa 2001. O'Neil said the Council is interested in getting meeting minutes sooner than they do. The Commission said they do not want to send draft minutes to the Council. They need to approve their minutes before they are released. The Council's public hearing for the FY 2001 budget is scheduled for February 29,2000. Mascari presented the Commission's budget to the Council on January 25th. O'Neil commented that he thought Mascari did a good job and answered all the Council's questions. O'Neil suggested that the Commission continue to work on a five-year business and CIP plan. A public hearing was held for the City's South Central District plan. There was opposition from property owners to the mad connecting Highway I with South Riverside Drive. The hearing was continued until February 151°. The FAA ASP Conference is scheduled for May 3's and May 4th in Kansas City. Mascari,Bender, Mitchell and Anderson said they would be interested in going. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for March 9,2000 at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 8:30 p.m. Rick Mascari,Chairperson