The URL can be used to link to this page

Home My WebLink AboutUrbanized 03-26-09 Meeting Notice JCCOG Urbanized Area Policy Board Wednesday, March 26, 2009 - 4:00 p.m. Emma Harvat Hall, Iowa City City Hall Agenda 1. Call to order a. Recognize alternates b. Consider approval of meeting minutes c. Set date of next meeting 2. Public Discussion 3. Administration a. Consider a recommendation from the JCCOG Affordable Housing Taskforce b. Items from the Executive Director 4. Highlights from the Human Services Division 5. Transportation Planning a. Consider approval of the FY10 JCCOG Federal Transit Administration Program of Projects b. Consider approval of the FY10 JCCOG Transit Capital Equipment Replacement Plan c. Consider approval of the FY10 JCCOG Passenger Transportation Development Plan d. Consider approval of the FY10 JCCOG Transportation Planning Work Program list of locally-determined projects e. Update on passenger rail planning f. Update on recent activities 6. Other Business 7. Adjournment slpcdllagendas\jccogluapb-agd 3-26-08.doc MINUTES JCCOG URBANIZED AREA POLICY BOARD WEDNESDAY, FEBRUARY 25,2009 -4:30 P.M. COUNCIL CHAMBERS, CORALVILLE CITY HALL PRELIMINARY DRAFT MEMBERS PRESENT: Coralville: Iowa City: Henry Herwig; Tom Gill Regina Bailey, Amy Correia, Connie Champion, Matt Hayek, Mike O'Donnell, Mike Wright Larry Meyer, Sally Stutsman Jim Wozniak Louise From David Ricketts Johnson County: North Liberty: University Heights: University of Iowa: STAFF PRESENT: Kristopher Ackerson, Darian Nagle-Gamm, Brad Neumann, Kent Ralston, Linda Severson, John Yapp 1. CALL TO ORDER a. Recoanize alternates, consider approval of meetina minutes and set date for next meetina. From called the meeting to order at 4:30PM. Motion to approve the January 28, 2009 minutes was made by O'Donnell and seconded by Stutsman. The motion carried unanimously. The next JCCOG Urbanized Area Policy Board meeting was set for 4:00 PM on March 25th, 2009 at Iowa City City Hall. 2. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was no public discussion of any item not on the agenda. 3. TRANSPORTATION PLANNING a. Consider amendments to the JCCOG FY09-12 Transportation Improvement Proaram to add proiects to be funded with American Recovery and Reinvestment Act funds Yapp stated that JCCOG has acted quickly on work dealing with the recent passing of the stimulus bill, and noted JCCOG had received two e-mails during the public input process. Yapp stated that the intent of the stimulus bill is to fund projects in a quick time span in order to create jobs. Yapp stated that JCCOG has been allocated $3.6 million to distribute to local communities for use in transportation projects, and if funds are not used by JCCOG members, the funds will be used by the Iowa DOT. Yapp referenced a list of projects recommended by the JCCOG Transportation Technical Advisory Committee (TTAC), and asked the Board for a recommendation on what projects to fund. Ricketts asked Yapp to explain why some projects recommended by the TTAC are only partially funded. Yapp explained that an attempt was made to allow each JCCOG entity to receive some funding for at least one project that met the criteria outlined by the Iowa DOT. Terry Dahms of the JCCOG Regional Trails and Bicycling Committee spoke regarding the partial funding of the Dubuque Street Trail project, and asked the Board to consider allocating more funds to the project. Stutsman stated that Johnson County has made considerable efforts in the past to fund this particular project and views this as an ideal opportunity for stimulus funds to be used. Myers agreed and suggested a 25% local match for projects. Ricketts stated that if each community were required to provide a 20% local match for their projects, the pool of stimulus funds would be about enough to fund each project listed at approximately 80%. Stutsman stated that she favored such a local contribution and that the County has had a good track record with sharing project costs with other local entities. Michael Lombardo, Iowa City City Manager, commented that the County also has access to East Central Iowa Council of Governments stimulus funds. From indicated that University Heights had already said they could fund their projects with a 10% local match and that a 20% local match would be difficult for the city to achieve. Hayek noted that the Iowa City City Council had signed a resolution agreeing to support the TTAC recommended projects if stimulus funds were awarded. Stutsman moved to fund all projects at 80% and allocate the remaining $33,000 in funds to projects in Iowa City and Coralville. The motion was seconded by Ricketts. The motion failed 5-8, with Herwig, Wright, Correia, Hayek, Bailey, Champion, Wozniak, and O'Donnell voting against the motion. Champion moved to accept the list of projects for funding as recommended by the TTAC. The motion was seconded by Wozniak. The motion carried 8-5, with Ricketts, Meyers, From, Stutsman, and Gill voting against the motion. Yapp asked the Board to consider a proposal to reallocate the funds currently allocated to Johnson County and the University of Iowa should the entities not utilize the funds. Champion moved to recommend allowing unused funds to be reallocated to entities whose projects were not 100% funded. Ricketts seconded the motion. The motion carried unanimously. b. Consider amendments to the Transit element of the FY09-12 JCCOG Transportation Improvement Proaram: Coralville Transit and Iowa City Transit Neumann explained an amendment to the JCCOG Tl P that deals with funding for transit from the federal stimulus bill. Neumann noted that Coralville has requested to add $2 million for the construction of their new transit facility along with one new light duty bus; Iowa City has added three new buses for replacement; and CAMBUS has added three new buses for replacement using stimulus funds. Correia moved to accept the amendment; the motion was seconded by Stutsman. The motion carried unanimously. c. Consider an amendment to the FY09-12 JCCOG Transportation Improvement Proaram to add the Coralville Clear Creek Trail Phase 5, Part 2 Ackerson stated that an amendment to the current TIP is necessary to allow $226,528 awarded to Coralville by the Iowa Transportation Commission for an extension to the Clear Creek trail. Ackerson stated the JCCOG TT AC recommended approval of the amendment at their last meeting. The motion to accept the amendment was made by Wright and seconded by Ricketts. The motion carried unanimously. d. Update on the TransportationlTransit portion of the American Recoverv and Reinvestment Act: and State Transit Infrastructure fundina Neumann stated that this element pertains to non-infrastructure related transit projects, and in this case will be used for bus replacement. 4. OTHER BUSINESS Yapp stated that additional funds from the Federal stimulus bill dealing with infrastructure may be available in the future. Yapp indicated that the funds would likely be available through competitive grants administered by the State or Federal Governments. 5. ADJOURNMENT Champion moved to adjourn the meeting; the motion was seconded by Wozniak. The motion carried unanimously. The meeting adjourned at 5: 13PM. ~JCCOG r~ m e m 0 ,...... Date: March 17, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director ";ryrv-- Re: Agenda Item 3(a): Consider a recommendation from the JCCOG Affordable Housing Taskforce The final report from the JCCOG Affordable Housing Taskforce is attached. This taskforce was formed in the wake of the publication of the December 2007 Johnson County Affordable Housing Market Analysis, in order to determine if there are any initiatives which can be undertaken on a regional basis. The recommendations are summarized on page 3 of the attached report. Through the taskforce meetings it became clear that one of the difficulties with developing a regional affordable housing initiative is that housing policy, development, and funding decisions are made locally by individual units of government. There is, however, interest in building the regional capacity and knowledge base related to affordable housing, and continuing collaboration and cooperation efforts. The mechanism proposed is to form a standing JCCOG Affordable Housing Committee including municipal staff, officials, and other stakeholders including non-profit housing groups and other interested parties. The committee would be staffed and administered by JCCOG. This will take a devotion of staff time from each of your staffs to participate; I suggest you take time to discuss this with your respective administrations before committing to it. I think it is important to have adequate buy-in and participation for this type of committee to be successful. Speaking for JCCOG's capacity to support another standing committee, I believe our staff can provide administrative support to a committee meeting quarterly with informal contact and discussion more frequently. The Human Services Coordinator would be the main staff assigned, with assistance from other JCCOG staff. One thing I want to be open about is that no JCCOG staff are trained or have experience in the housing policy sector. We will need to lean on other local housing staff for information and assistance. For example, Andy Johnson with the Johnson County Housing Trust Fund has already offered to assist with his knowledge and experience. It is appropriate for this type of committee to be formed through JCCOG as a collaborative effort by all JCCOG entities. Andy Johnson and I will be available at your March 25 meeting to discuss this and answer any questions. Many thanks to Andy Johnson and Jeff Schott for their assistance in facilitating this effort. Attachment cc: Andy Johnson Jeff Schott Kelly Hayworth Michael Lombardo Ryan Heiar JCCOG Affordable Housing Taskforce Membership jccogadm/agd/housinglaskforce3-17 -09 .doc Report from Johnson County Affordable Housing Task Force February 24, 2009 l f Facilitated hv: Jeff Schott Institute of Public Affairs University of Iowa 1 REpORT FROM JOHNSON COUNTY AFFORDABLE HOUSING TASK FORCE FEBRUARY 24, 2009 Introduction The Housing Trust Fund of Johnson County requested the Institute of Public Affairs (IP A) of The University of Iowa to assist the Johnson County Affordable Housing Task Force to discuss the findings and recommendations of the Johnson County Affordable Housing Market Analysis conducted in December 2007 by Mullin and Lonergan Associates and to determine whether there may be consensus among Johnson County local governments and other organizations regarding regional cooperation for implementation ofthe report's recommendations. Process Representatives of IP A and the Housing Trust Fund met in late May/early June 2008 with officials of the following agencies: City of Iowa City, City of Coralville, Johnson County, Iowa City Community School District, City of North Liberty and The University of Iowa. Based on those meetings, it was determined that there was general interest in exploring the recommendations of the Affordable Housing Market Analysis and identifying which of these recommendations should be undertaken on a regional basis. Due to the June 2008 floods, this project was suspended for several months. In late Fall 2008, the organizations agreed to resume the initiative. The Task Force held meetings on December 18, 2008 and February 24, 2009. Meeting notes from these sessions are attached to this report. 2 Recommendations The Task Force reached consensus to send the following recommendations to the JCCOG Board: A. It is acknowledged that for affordable housing programs and policies, decision-making rests at the local government level and there are different demographics and issues in each of our entities. However, Johnson County communities should work together to improve and clarify public understanding of the benefits of quality, high density, multi- family housing. B. While some of the recommendations can only be addressed by each respective jurisdiction (such as potential for enterprise zones and possible redevelopment areas) it would be helpful to build regional capacity to implement these opportunities and to strive for consistency in how they are handled across the jurisdictions. Therefore, it is the recommendation of the task force that JCCOG investigate and provide information about best practices regarding: · Inclusionary housing policies. · Enterprise zone designations. · Redevelopment opportunities. C. JCCOG should continue to work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important, as well as input from other stakeholders such as the school district, major employers, nonprofits and housing related businesses (realtors, homebuilders, etc.). In order to encourage collaboration and cooperation, the task force specifically recommends that the JCCOG Board: · Create a standing committee that includes local government staff, officials and other stakeholders. The charge of this standing committee would be to 1) share information and work toward promoting consistency in affordable housing development policies and procedures; 2) be a forum for exchanging 'best practices' and other relevant information; and 3) build the regional knowledge base with respect to affordable housing programs and opportunities. · In five years, conduct another affordable housing market analysis to re-evaluate affordable housing needs and determine status of progress of achieving affordable housing goals and implementation of recommended action steps. D. It is the task force's understanding that it is has completed its work by considering the Market Analysis and making recommendations to the JCCOG Board. 3 Final Comments It was a pleasure to assist the Johnson County Affordable Housing Task Force with this process. I was extremely impressed with the level of cooperation and positive attitudes of the organizations involved in this important effort. Jeff Schott Institute of Public Affairs University of Iowa March 9, 2009 4 JCCOG Affordable Housing Task Force Notes from meeting of December 18, 2008 Members Present: Amy Correia (Iowa City), Louise From (University Heights), Cathy Fountain (University of Iowa), Tim Krumm (ICCSD), Gerry Kuhl (North Liberty), John Weihe (Coralville), Royce Phillips (Tiffin) Staff Members Present: John Yapp, Kent Ralston (JCCOG); Steve Long, Steve Rackis (Iowa City); Ellen Habel (Coralville); Lane Plugge (ICCSD) Others Present: Maryann Dennis (The Housing Fellowship), Karen Kubby (FAIR); Rebecca Reiter (League of Women's Voters); Dan Smith (Homebuilders Association); Andy Johnson (Housing Trust Fund of Johnson County), Jeff Schott (UI Institute of Public Affairs) I. John Yapp and Andy Johnson provided a brief summary of the process that has resulted in the formation of the task force. Members, staff and others present introduced themselves. II. Jeff Schott of the University ofIowa's Institute of Public Affairs summarized the process that will be used for the meeting. The task force will consider each of the nine recommendations given in the Affordable Housing Market Analysis. For each recommendation, the following questions will be addressed: 1. Has anything changed since December, 2007 that affects this recommendation? 2. What additional information is needed in order to consider implementation of this recommendation? 3. Does implementation of this recommendation require regional action? Must it be local? Is there some aspect that can be addressed regionally? III. 1. Work to change public perception of higher density, multi-family affordable housing. (Specific recommendations include public education about benefits of housing, putting a human face on workforce housing, encourage quality design by affordable housing developers and publicizing the report.) Are there any changes since the report that affect this recommendation? · A major change is the economy. People are more likely to know someone who is affected. It also means that it is even more important to address. · Members felt that the perception hasn't changed or has even gotten worse. · Coralville has adopted some regulations to make sure that higher density is viewed as safe. This helps the public perception. · There is more diversity in the community, including a greater diversity of housing options. 5 Do the changes affect the recommendation? It was the consensus of the group that this recommendation is still valid. (Additional comment: Good property managers have good property and good tenants. Poor managers have poor property. This is seen by some as the main factor that affects public perception.) Is there additional information that would be helpful to have in implementing this recommendation? An interest was expressed in learning more about what other communities have done and finding out if these efforts have had an impact. (Additional comment: The language used is important. Who is being targeted and who is being described.) Should implementation be regional or local? It was the consensus that this can and should be done regionally. Having a consistent message across jurisdictions is important and helpful. How should local governments be involved? Pros and cons of government spearheading this effort were discussed. Greater support for a community collaboration was expressed. Clear consensus reached that it would be helpful to know what types of information have been disseminated in other communities and whether it's been helpful. 2. Revise public policies to create an environment in which affordable housing opportunities can be created without obstacles. (Specific recommendations include increasing the amount of land available for multi-family housing and zoning concurrently with all annexation actions.) Are there any changes since the report that affect this recommendation? · Development in the North Corridor has been controversial and issues are still in court. Significant opposition was raised to development of $200,000 homes. Public opposition to even higher density would be significant. · Discussion regarding requirements of state law. In general, annexed land is automatically zoned and the lowest residential zone. · Communities are reluctant to specify zoning until a developer asks for it. · Fringe area agreements were also mentioned. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Communities shared their perspectives: · Coralville is trying to do more with existing land and urban renewal. Cardinal Ridge includes some higher density and that was accomplished by working with the developer. Multifamily is a zoning issue, not part of the comprehensive plan. · For Iowa City the issue is whether the zoning goal is included in the comprehensive plan. Otherwise, preemptively "spot zoning" would be opposed if not part of the plan. Also, a question was posed whether or not there is an accepted "standard" percent of multi- family zoning based on population. 6 Should implementation be regional or local? The school district in interested in seeing this addressed regionally as a lack of suitable housing options results in concentrations of poverty which puts a strain on certain schools. Zoning is specific to each community but an interest was expressed in having increased dialogue from all communities. A corollary to transportation planning was cited. The planning is done regionally, but each jurisdiction adopts its own plan. How should local governments be involved? 3. Adopt a mandatory inclusionary housing ordinance to meet the significant unmet need for affordable housing. (Specific recommendations include having specific incentives offered in exchange for specific measures to be undertaken by a developer.) Are there any changes since the report that affect this recommendation? · The change in the economy was again sited as a change. With greater unemployment, the need for affordable housing options is even greater. · Loss of homes as a result of the flood have also impacted this need. · On the other hand, the downturn in the economy has also affected the amount of development. There have not been any new subdivisions planned recently. Some developments have been delayed, stopped altogether, or gone into bankruptcy. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? · Has it worked in other areas similar to Johnson County? Has it been done regionally? Should implementation be regional or local? Inclusionary zoning would probably be more effective if implemented on a regional basis, but several communities indicated that they would be unlikely to pursue a mandatory zoning ordinance. One option suggested is that communities look at a voluntary plan which would have the effect of elevating the interest of the communities and providing a message to the development community that these efforts are supported. How should local governments be involved? Although some communities were not interested in a mandatory ordinance, there was some interested expressed in exploring what incentives might be provided and to identify points of commonality among communities. 4. Potential redevelopment areas in Iowa City present opportunities for new affordable housing and neighborhood revitalization. Are there any changes since the report that affect this recommendation? · Redevelopment opportunities are present in other communities. 7 · The flooding has provided opportunity for redevelopment. · There is now more potential for diverse housing options, including some affordable in the mIX. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Should implementation be regional or local? It was the consensus that this can and should be done regionally. Because the infrastructure is in place, there may also be the easiest to accomplish. How should local governments be involved? 5. Prioritize the preservation of existing affordable housing units. Work to change public perception of higher density, multi-family affordable housing. (Specific recommendations include working to ensure that housing stock with expiring subsidies are not converted to market rate units and preserving and rehabilitating the existing supply of mobile home parks.) Are there any changes since the report that affect this recommendation? · Flooding damaged a large number of affordable units. · A number of changes on the federal level that may affect the amount of funding available for rehabilitation efforts. · Communities have rehabilitation programs when funding is available. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Information about additional avenues of funding would be useful. Should implementation be regional or local? Implementation of rehabilitation programs is generally on a local level but communication among communities about existing efforts and potential funding sources is important. How should local governments be involved? 6. Treat affordable housing developers as a special class of developer. (Specific recommendations include a streamlined permitting process, participating in the cost of financing infrastructure improvements and waive local fees for affordable housing.) Are there any changes since the report that affect this recommendation? 8 · The potential availability of industrial development revenue bonds as a source of financing was cited. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? There was an interest in having information about what is being done now in the area (for example, some communities waive certain fees for project by certain nonprofits) as well as information about what a streamlined permitting process would look like. Public input is important. Also discussed were the benefits and risks of using TIF for funding infrastructure for housing. Some communities feel they have done all they can to streamline the process. Concern was also expressed about adopting this as a goal without more clarification. Should implementation be regional or local? Permitting is done locally. Consensus was reached that a goal would be to strive for regional consistency among rules, fees and other requirements that are adopted and enforced on a local basis. Communication between planning departments and developers about what could be done and education of developers could be pursued on a regional basis. How should local governments be involved? IV. As agreed, the meeting was adjourned at 4:00 PM. Three recommendations are left to address as well as determining whether consensus exists for future action items. The next meeting was set for Monday, January 1ih from 2 to 5 PM, again in the Coralville City Council Chambers. The task force indicated an interest in coming up with some recommendations that the communities can go forward with. 9 JCCOG Affordable Housing Task Force Notes from meeting of February 24,2009 Members Present: Amy Correia (Iowa City), Louise From (University Heights), George Hollins (University ofIowa), Tim Krumm (ICCSD), Gerry Kuhl (North Liberty), Henry Herwig (Coralville), Royce Phillips (Tiffin) Rod Sullivan (Johnson County) Staff Members Present: John Yapp, (JCCOG); Steve Rackis (Iowa City); Lane Plugge (ICCSD) Others Present: Brad Houser (,Rebecca Reiter (League of Women's Voters); Dan Smith (Homebuilders Association); Andy Johnson (Housing Trust Fund of Johnson County), Jeff Schott (UI Institute of Public Affairs) I. Andy Johnson welcomed the task force. Individual members of the task force and audience introduced themselves. Jeff Schott of the University ofIowa's Institute of Public Affairs summarized the process so far and reviewed the recommendations that have been discussed. The next step was to discuss the remaining three recommendations. II. 7. Seek State Housing Enterprise Zone designation. Are there any changes since the report that affect this recommendation? · Flooding has impacted this. There are more areas that fit the designation and the rules have changed so that larger areas can be used. The group was not sure if there were any limits on the size. Enterprise zones are a way to use rehabilitation and revitalization to attract new development and economic activity. 8. Dedicate specific sources of revenue to fmance affordable housing development over the long term. Are there any changes since the report that affect this recommendation? · Johnson provided a summary of progress made last year on securing dedicated funding for the State Housing Trust Fund, which provides funding to local housing trust funds such as the one in Johnson County. General funds have also been committed by Johnson County, Coralville, North Liberty and Iowa City. · Discussion of other local funding sources. Many, such as an increase in the recorders fee, would require action by the state legislature before it could be done locally. 9. Create an environment for collaboration and cooperation. Are there any changes since the report that affect this recommendation? · The task force felt that its work was a reflection of this recommendation. However, MUCH has changed since the study that impacts what can be done. As a result of the flooding, cities are stretched financially and staff is stretched in terms of time and energy. In addition, the housing industry has been hurt by the economy and builders are finding it harder to participate in community efforts. Builders are, however, also interested in new 10 models, due to a slowdown in the market which presents cities with an opportunities as well if incentives can be found. · The economy has impacted financial institutions and lending requirements. · The flooding has impacted the University in many ways, including the ability to attract new students (particularly art and music). The assumption that our economy is immune from the factors that affect others may not hold true in the future. There is currently a hiring freeze. The impact of budget cuts may not be felt for 6 to 12 months. III. Where do we go from here? As a framework for discussion, Jeff Schott suggested that the task force consider the following steps: 1. Identify which recommendations should be implemented on a regional basis. 2. Prioritize them. 3. Forward these recommendations to the JCCOG Board for consideration/amendment/approval. The JCCOG Board can then decide how to formulate an action plan. 4. Remainder ofthe recommendations can go to the communities for individual action. The task force then considered each recommendation in turn and decided whether or not it could be addressed regionally. The result ofthis discussion was to reach consensus to send the following recommendations to the JCCOG Board (The task force determined there was no need for prioritizing their recommendations to the JCCOG Board): D. It is acknowledged that for affordable housing programs and policies, decision- making rests at the local government level and there are different demographics and issues in each of our entities. However, Johnson County communities should work together to improve and clarify public understanding of the benefits of quality, high density, multi-family housing. E. While some of the recommendations can only be addressed by each respective jurisdiction (such as potential for enterprise zones and possible redevelopment areas) it would be helpful to build regional capacity to implement these opportunities and to strive for consistency in how they are handled across the jurisdictions. Therefore, it is the recommendation of the task force that JCCOG investigate and provide information about best practices regarding: · Inclusionary housing policies. · Enterprise zone designations. · Redevelopment opportunities. F. JCCOG should continue to work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important as well as input from other stakeholders such as the school district, major employers, nonprofits and housing related businesses (realtors, homebuilders, etc.). In order to encourage collaboration and cooperation, the task force specifically recommends that the JCCOG Board: 11 · Create a standing committee that includes local government staff, officials and other stakeholders. The charge of this standing committee would be to 1) share information and work toward promoting consistency in affordable housing development policies and procedures; 2) be a forum for exchanging 'best practices' and other relevant information; and 3) build the regional knowledge base with respect to affordable housing programs and opportunities. · In five years, conduct another affordable housing market analysis to re- evaluate affordable housing needs and determine status of progress of achieving affordable housing goals and implementation of recommended action steps. IV. Conclusion It is the task force's understanding that it is has completed its work by considering the Market Analysis and making recommendations to the JCCOG Board 12 ~JCCOG rriii.... m e m 0 Date: March 18, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director 7 t ~ Re: Agenda Item 3(b): Items from the Executive Director Cool Cities Taskforce Update The first meeting of the JCCOG Cool Cities Taskforce will be held on March 31. The Cool Cities Initiative is an effort promoted by the Sierra Club as a means to encourage local government organizations to reduce emissions and promote energy efficiency. The goal is to develop a Solutions Plan which summarizes strategies and steps local governments can take to reduce emissions related to government operations. The intent of the JCCOG Cool Cities Taskforce is to serve as a vehicle for sharing information and to advise on the formation of the Solutions Plan. We will include staff from the respective organizations at appropriate times; for example, for discussions related to the Iowa City Landfill, we will bring in Landfill Operations staff. We intend to have taskforce meetings approximately every six weeks; JCCOG staff will provide support for and will help lead group discussions. American Recovery and Reinvestment Act Update The recent process we went through to locally allocate approximately $3.6 million in stimulus funds is just a small part of the overall stimulus package. JCCOG will continue to focus on the transportation-related parts of the legislation as rules and requirements are developed. The administrative rules for intercity passenger rail and discretionary grants for roads and highways, for example, will be developed over the next several months. We will keep you and the Transportation Technical Advisory Committee apprised. Electronic Information Packets In order to reduce copying and mailing costs, we intend to begin sending JCCOG information packets electronically to members of the public who receive our packets. Let me know if you would like to receive your information packet electronically. jccogadm/agd/execdirec-items3-17 -09. doc ~JCCOG r,....... Date: March 17,2009 To: JCCOG Urbanized Area Policy Board ) 1. Fr: Linda Seversoh:KGman Services Coordinator Re: Agenda Item # 4: Highlights from the Human Services Division Following is a summary of recent activities: 1. The Long Term Flood Recovery group continues to meet on a monthly basis. Partners in this group include representatives from local governments (Coralville, Iowa City, and Johnson County), Crisis Center, University of Iowa, FEMA, Chamber of Commerce, Elder Services, Community Foundation, Mental Health Center, the faith community, Habitat for Humanity, United Way, and others. There are four committees that tackle specific issues - Case Management, Volunteer Management, Needs Assessment, and Policy Advocacy. 2. Continue to work on updating of the 2009 JCCOG Service Directory. Every entry is verified by the resource and we also will look for new resources that would be helpful. Each local government and public library will receive a free copy of the JCCOG Service Directory. 3. Coordinated the Poverty Simulation experience for the Community Leadership Program through the Chamber of Commerce. The Poverty Simulation experience is designed to help participants begin to understand what it might be like to live in a typical low-income household trying to survive from month to month. The object is to sensitize participants to the realities faced by low-income people. This is part of the Human Services Day activities. 4. We continue to administer the Iowa City bus strip ticket program and distribution of monthly bus passes (both Iowa City and Coralville) for Department of Human Services, STAR, and Goodwill clients. I also serve as the Review Person for people who have been denied for SEATS (paratransit) and have filed an appeal. Attended the Communities on the Move: Using Transportation Options workshop sponsored by Easter Seals and ECICOG. 5. I have attended or participated in the regular scheduled meetings or activities as well as one-time events for the Human Services Division. Some of meetings/events were Decategorization, Empowerment's Parent Education/Family Support Committee, Long Term Flood Relief General Committee and case management, Prevent Child Abuse, United Way Directors meeting and the Community Impact Committee, the Aging and Disability Resource Center Advisory Council, Family Self-Sufficiency Program Advisory Committee (through the Iowa City Housing Authority), the Housing Fellowship's annual meeting, Domestic Violence Coalition, Juvenile Youth Development Policy Board, Elder Consortium, Local Homeless Coordinating Board, the Iowa City Community School District's Cultural Competency Dialogue meeting, and Broadway Neighborhood group. jccoghs/mem/UAPB-HS Highlighls-3-09.doc ~JCCOG r,....... memo Date: March 17,2009 To: JCCOG Urbanized Area Policy Board From: Brad Neumann, Assistant Transportation Planner 8~ Re: Agenda Item #5(a): Consider approval of the FY10 Federal Transit Administration Program of Projects for the Iowa City Urbanized Area Coralville Transit, Iowa City Transit, and University of Iowa CAMBUS have programmed the projects on the following table for Federal Transit Administration (FTA) Section 5307, 5309, 5310, 5316 and 5317 funds in FY10. The projects will be included in the FY10 Iowa DOT Consolidated Transit Funding applications JCCOG completes for each system, and in the FY10- 13 JCCOG Transportation Improvement Program. JCCOG staff will prepare FY10 FT A grant applications for Coralville, Iowa City, and CAMBUS based on the attached list of projects. Iowa DOT will submit a statewide Section 5309 application for FY10. The JCCOG Board will consider this list at its March 25 meeting; the formal Transportation Improvement Program will be prepared for your review in May. Please consider approval of the FY10 Federal Transit Administration Program of Projects. Please contact me at brad-neumann@iowa-citV.ora or call me at 356-5235 if you have any questions or comments. jccogad m/agd/fta-uapb-3-09. d oc FY2010 Federal Transit Administration Program of Projects Coralville Transit Total: FT A: 1. Operating Assistance ..... ..'. ... '... ' . ........ ............,.. _.........., ....~.~, ,........~...........,.".."........."....."....~ ...... ..............................,................, ,.,.' .".~.........." 'n' ... ,.. ..............."...,,,..,....,,......,,..,,............,,........................... 2. Contracted services for with special needs 3. Extend existing fixed routes to provide service to commercial area north of 1-80 ......".........."......""."....,...,.........,.......................... ".,....,,,,...................,..........................."'.'..-. 4. Develop subsidized cab ride program (with Iowa City Transit) .........._, ........,........................................,........................"......M.....'.........."....... ........_..............__............'",_..........."........"... 5. Associated capital bus maintenance [spare parts] .............................. .. ..........."...".......'.....,.............""."."...."....."...,.."....".................".......".....'",..,,,...,,,.......,,.,,.....-...,......... ......"............."......."........."...... "........................."..... 6. Design and construct Intermodal Transportation Center ...,."."....,..............................."............................"."...."....................................................,,,__......,,.....,...w......._,.w....'''.....''''.....,.... .."......................... ..................................................."................. ..............w...."................_......._..."...__... ..._....._..........N.................. 7. Purchase 3 replacement heavy-duty 40' buses/cameras (103/104/105) $1,062,000 $1,062,000 .... .... .......... ....".................... ...........................,..............-................-.-.....................,..........-...........................................,............"..".........."....".......'..,......."................."".......,.,,,........,...........................................".......".... .......................,...........................""........-............. 8. Purchase 3 - 40' heavy-duty buses w/cameras and fixed route configuration for service expansion $1,062,000 $1,062,000 ....."...,,,...................... ......"..,........................__.._"....._....................'''...........,......."......................."......................................."............................."....."........................,........",..................w......".............................."...........,............"............m.'''..............,-....-................".................,'...,...........".........,...........".... .. 9. Extend North Liberty route/target commercial areas (JARC) $50,000 $25,000 .................... ............. ......... ................"....................."..".......,......................"................-..,......".........."...........,................................................................",.............................."........"........................................ .,.............."......................................... .. ..,"....."...~......... ................. 10. Purchase shop equipment (welder and armature lathe) $75,000 $60,000 .. ... .. .~..... ,..........,..." -. ......."........ .,... ,. ............-........................... ... ...,. ..-.... ....................... ". ..."....~... ................................ . ....,. .........".~............ ....~...................."..,..........~.".".............~.....,. .......,..,........ .... ....."...... .........-........................................ .." ..............~..........".................... 11. Purchase 1 - 40' heavy-duty bus w/cameras and fixed route configuration for service expansion (107) ... .......... ............. ....... .. .. ...... ............."......."."..."......................................................",..""........................"......,_........................".,-........._......~....~................. ... -..........--....,............~.......... .. ............ ......................."... 12. Construct new transit facility - includes administration, storage, and maintenance - replaces flooded facility. $8,200,000 . ........... .... ........... ...... _ ...~......... ..... ... . . ............................ ...... ...................................,.."'......"....".-..................,..,.........................."................................."................................................ ...,.......................................................~....".............. 13. Purchase 3 passenger shelters $21,000 .. ......... ......."..... ...".... .,. ,.....~......, .................."...., ... ........,............"........................... ...................................". .-................................. ........ ....... ... .-- ........ ..........~.......~...."................_.......... ................~.~....... .. ..............,.. ."............. ...................".......... 14. Purchase 2 - 40' heavy-duty replacement buses (98/99)/ cameras $768,000 $637,440 ..... -......,..-....."..~.........".... ,.... ............"................"......"."......"................."........,.."......................"........~....- .."................"....."..................................,........... ...,............ '..... .........".".........-..... 15. Replace 2 passenger shelters and associated improvements $14,000 $11,200 ...-................... ...... ............-...................................."'."...................................-....."..........-,.""....".......-.......................................... ...... ..........................."......"..,..............................."............... ... ...................................... .,.........................-......... 16. Purchase 2 - 40' heavy-duty buses (100/101)/cameras $768,000 $637,440 ...... .. ..... .. .,...................."."..........".,...,..................... ........"......... ......................."...-...~......................,......"................,..... ............................................................~".,....,......... . ........"...............".......................... .,.......,....".......-.................... 17. ITS system development/hardware/software for 10 vehicles $200,000 $160,000 ..___ .. ....... ...~...'~' ......_...... .....,.. ....................".....,....., ..._... ......."............ ...... ..._.....~..... ................. ... ............~.......................,',........ ........... ...............,..........'w.~...,,,........,,.. ......................."... ..... ....~..... ...,......" .........-... -.' .. ,.., .........-.-....- ..-.. -.................................."............. ...~..... 18. 1 light-duty (176'), expansion bus/diesel $75,000 $75,000 .......".,.........................',.. ..........,..............."............... .... ._.. ........"..............,.. ............."................................................ ........ . .....N. ... ... ........................_.........~.... .......................................................................... ......-.................. ,..................... 19. 1 light-duty (176'), expansion bus/diesel $88,000 $73,040 ...................................................... ............~............. . . ..............."............................."........-..... ".................... ......~........,............... ......."......................".............................."........... ....,............."...".....,............ .... 20. Construct new transit facility (Phase II) $2,000,000 $1,600,000 . . . ... ..................__......._......._.~......._.......... ....~....... .._ ..... __....._.......~"...........................,............... ..,.................... ..........."..............".~..., ......_m.......... .. ........ ....................._. ."........................ ,........_... ......_....._.~.b''''..............................,.. .., 21. Purchase 1 - 40' heavy-duty bus w/cameras and fixed route configuration 02) $287,114 (estimated) ......,........" .-............................................. $160,461 $24,013 $124,800 $62,400 ... .....m..........'............................. ......._......."_................ . $50,000 $25,000 ... ..,...............,... ."................................ $75,000 $60,000 ... ................._........................n.. $16,700,000 $13,600,000 $354,000 $354,000 $6,560,00 ........................"...... $16,800 .... ...-.... . .........--...~.... $384,000 $318,720 Total Capital Funds: FT A Capital Funds: FT A Operating Funds: $32,231,261 $26,400,040 $ 311,127 Jccogadmfagd~la-t1ac-3-09. doc FY2010 Federal Transit Administration Program of Projects Iowa City Transit Total: FT A: $993,132 }:_ .....()pe r~ti.n~_.~~.~i_~t~.~~:... .........._._...... ..................................m........ ....mm............._......................... ........ ............_m........._.........................._..m__..............................__m ..._m_..._..~ e.~til11_~~~?) 2. Contracted services for persons with special needs (5310) $870,290 $92,438 ..~.M.................,.~..... .... .......... ...._. .. ..........,....... ..................,...............................'.... ......................'........ -, ...,'...............',...........................-,........................................................................."...................................,.....,......."............. 3. Operating funds for Chatham Oaks express fixed route (JARC, maybe $126,524 $63,262 4. Continue with route extensions to Peninsula Development and North Dodge services to Northgate, and new Cross Park route $263,592 $20,000 $131,796 $10,000 5. Continue subsidized cab ride program (JARC) ... ...............,.. ." ................................................"."......... _. .' . "_." ,..................................... . ..... ..... ..........................................""..."'................"..... ..._M'..............., ....""............".......M..'..."..".._...".,..,~".... .... .,..' ..,......................... .....................................~...'M.M... 6. Purchase 12 40' HD buses with cameras and fixed-route configuration (631, 632, 639, 640, 641, 643, 644, 645, 646, 654, 655) at $365,000 bus 7. Transit associated maintenance 8. Purchase 3 40' HD buses for fleet expansion with cameras and fixed-route configuration (at $365,000 per bus/stimulus funding) ............".....,.......~...,.,',.,........... .. .,...,.." .......................",,,..',,..',,.,,.............,'..... ........ ....,..................................."""................"...."",...... .............. .,.... ... ............,............... 9. Purchase replacement radio system for buses including base station and related equipment $150,000 ............... ............,........ ....,..........-.."..,_......,,,.......,,.................,.....,...,,..,..........",..................."...".,..............................,..............................................,'..'........ ....."......,................,..,. ..................,.........."............ ......."...................................,-..,.,..,.....-.............. 10. ITS development (includes AVL with boards) $375,000 11. Purchase replacement 176" LD bus (662)/diesel, fixed route configuration and cameras ..,..,............---...... .-......................,...."".............................,"..........................-."...........................'.. ...........................-...........". .....,...............................,...,...................................".....".,.......... .................,.,...............,....... 12. Upgrade 176" LD bus to 40' HD bus with fixed-route . .P9.g~9.g_~Ic;~m~r~. ............. .........._..m.........m mmm...._......___...... m. .......-- ......- 13. Purchase replacement fare boxes for 25 HD buses Total Capital Funds: FT A Capital Funds: FT A Operating Funds: $4,608,000 $219,625 $3,824,640 $175,700 $1,095,000 $908,805 $120,000 ......................,'........". $300,000 $95,500 $79,265 $356,000 $302,950 $500,000 $400,000 $7,809,241 $6,316,418 $1,085,570 Iccogadm/agdlfla-t1ac-3-D9. doc FY2010 Federal Transit Administration Program of Projects University of Iowa CAMBUS Total: FTA: $400,750 (estimated) 1. Operating assistance n. .......................... ,......,'.. ,..~......,...,.... . ..".....................~.............,......... .........................,.........................,.."..."....,..,...... ...".,.......,.......... ...................................................................................,.............._..............,................'.............................."...,..... 2. Purchase 3 - 40' heavy-duty buses to replace #67,#71, #73 $1,152,000 .........".....................,...................... .. ......... ........."...-................................................... ...,........................... ... . - ... ....... .................................... . .--." ...............................,.................~........ 3. Purchase 2 - 26' medium-duty buses to replace 86 & B7/ cameras & fixed route configuration $290,000 $240,700 ...... ... ....... '...............,. . .. . .. . .~.................. ..,.. "..........................._............."..............~.....,. ..............."......................,..~.............................~............................... ....................~.........,~........, ,., ....' . n. ,... ....,.. ....n....~....~.......~..........~........ . . ........,........... ... ....... ...., ,.......... ~. 4. Upgrade 2 medium-duty buses [B6 & B7] to 30' heavy-duty buses $402,000 $333,660 ........,-'......................,....."..~................. .......'-. ..... .'...............~....~...........,...........,..... ...... ...,................_.~......................................... ..........,...................,.... .... ...~........'............. ...................,....................- ... ....".-.......".............."... 5. Transit associated maintenance $187,750 $150,200 6. Purchase 4 passenger shelters (expansion) $30,000 $24,000 .......' .. ,................' ........~...... .........~.. .. ...........~...., ,. ...~..,'" .., .,...... ", .~,..-......~......................."."......."... '............ '............. ... ........... ....." ...........,...... ....,..........-...................................................'.. ..... .... .,.. ..................,. ,.....~...."...........',........... . -... ......................................................-..... 7. Purchase 6 replacement passenger shelters $50,000 $40,000 . .. "0" . .~...................'... ....................... ....,...,..."~..................."..................................................~..,.,.......,..',..~....,.,....~.......~..........m......~..............,..... ... . ......~......~...._.....................,..-..-. ......~........... '..........".............................. ........... 8. Purchase replacement radio system (total system) $92,000 $73,600 . ..............._.... ........................... ....m........................ ..." ,., ,......,....., ,.,..........................................,._.. ........~.............".........................................................................."......~.....~...... ,., ,,'.n, ,.. ..................."...- ............"...."......',."............. ................................................."" ,. 9. Purchase replacement forklift for maintenance $45,000 $36,000 .......,....,......._....".................................."............,.................,.............._.....................................,............................,..................................................,............n. .................,.,.....................,..........."...."....w. ................,..'......................, 10. Purchase 1 heavy-duty paratransit vehicle (#10) $312,000 $258,960 .... ... ........................._......~.................. ....'....................~........._._........................................................"..".....".........."......... _. _..., ...................".......................................w.... .." ..................."..............._.........."...... "....."........".........."."... 11. Purchase 2 - 40' heavy-duty buses to replace #68 & #72/cameras ..,.............".. .........................._.................... ..__..._..........................""'...........w......_.............,.......,...,............. ....................."........."'.'............. . 12. Expansion and upgrade of maintenance facility* ........,.. ..,.............._..,............................. ..."..............._........ ..........,,'.....".M...................................................,........,. ................ ...... .........................,.....-,......................... 13. ITS system development/hardware/software for fleet ................ ....,.............,...... ............................................,..........,............................... .................................... ,.. ........-......................-..,........................................-..............,,,.... 14. Purchase 5 - 40' heavy-duty buses to replace #82, 83, 84, 85, 86 .........................',.........,................................_H..,...'. ,..................,...........................................................,........................,-..,.................................. .........................'........................................'...., 15. Purchase 5 - 40' heavy-duty buses to replace #89, 90, 91, 92,93 $1,920,000 $1,593,660 ...... ..,.., .... ... ..........~.........-.,.........".._... ... ..... .,..~.."."..............................................................,......,.,.................,......................... .'.......'....,....................'..,.........."..',..~...................................-......- ...... .,,-.,.. .. 16. Purchase 2 - 30' heavy-duty buses w/cameras to replace #8, 9 $956,160 $768,000 $637,440 ............. ........................ $5,250,000 $4,200,000 $370,000 $296,000 ",....................."........-.. .... ....... ..... ......................... ..." $1,920,000 $1,593,660 17. Purchase mobile hoist system $720,000 $597,600 ...................."....H..........".... ......................."........._............................"..........._.. $45,000 $36,000 Total Capital Funds: FT A Capital Funds: FTA Operating Funds: *To include partial funding from the 5310 program ($130,553 in FY10) $8,481,750 $6,868,260 $ 400,750 )ccogadm/agdnta-t\ac-3-09.doc =- -JCCOG - ~ ~ r~ m e m 0 ,...... Date: March 17, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neumann, Assistant Transportation Planner (3rJ Re: Agenda Item #5(b): Consider approval of the FY10 JCCOG Transit Capital Equipment Replacement Plan The following is the annual update of the JCCOG Transit Capital Equipment Replacement Plan. The update reflects the new and reprioritized capital equipment programming for Coralville Transit, Iowa City Transit, and University of Iowa CAMBUS. Please consider approval of the FY10 JCCOG Transit Capital Equipment Replacement Plan. If you have any questions or comments, please contact me at brad-neumann@iowa-citV.ora or at 356-5235. W:\wpdala~ccogadm\AGENDA \bn-capequip-UAPB-3-17 -09.doc TRANSIT CAPITAL EQUIPMENT REPLACEMENT PLAN for CORALVILLE TRANSIT IOWA CITY TRANSIT UNIVERSITY OF IOWA CAMBUS REVISED FEBRUARY 2009 =- ""'JCCOG ==- === = === ~ --~ -r-(iii~ Capital Equipment Replacement Plan Historical Perspective. In 1971 Iowa City Transit procured the original UMTA (now FTA) funded bus fleet in the Iowa City Urbanized Area. Coralville and CAMBUS followed in 1977. These buses replaced a privately operated system in Iowa City and public fleets which had been purchased with local funds by Coralville and CAMBUS. In the 1980s the emphasis was on the construction of new transit facilities. New office and garage buildings were constructed at Iowa City Transit and CAMBUS, and additions to existing buildings constructed at Coralville Transit and CAMBUS. The first microcomputer equipment was received by Iowa City Transit and CAMBUS in the 1980s. In the late 1980s the original federally funded bus fleets for each system were replaced. The emphasis is now on maintaining the existing bus fleets. Constraints in federal funding have led to a smaller number of vehicles replaced in any given year; there is no longer the opportunity to replace an entire fleet over a one or two year period. The entire fixed route bus fleets of Coralville Transit, Iowa City Transit, and CAMBUS are now lift-equipped. Future replacement vehicles will be the low floor design to ensure accessibility for persons with disabilities. Funding. The JCCOG transit capital equipment replacement plan is predicated on the assumption that federal capital equipment assistance will continue to be available for major capital equipment projects. Funding from the Section 5307 or 5309 programs will be the principal federal funding sources with Sections 5310,5316, and 5317 also considered. These provide an 80% to 83% federal funding share for approved transit capital equipment projects. Section 5307 is an entitlement program to the state, with the state dispersing funds to localities. Section 5309 is discretionary at the federal level. For the past nine years Iowa has received funding on a state-wide basis from the 5309 program. State Transit Assistance funding from Iowa DOT is not likely to be a source of transit capital equipment funding. The State Transit Assistance program is eligible to be used for capital projects, but is generally used to fund transit operations. The Iowa DOT's Special Coordinated Program Fund and the capital match loan bank program is also a potential secondary source of transit capital equipment funding. Coralville Transit and Iowa City Transit have capital equipment replacement reserves in their budgets to provide local match for federally funded projects. Each municipality makes funds available when federal capital funds become available. Funding is programmed annually by the University of Iowa for local match on CAMBUS capital equipment projects. All three systems occasionally purchase capital items using 100% local fund ing. Large vs. Small Buses. A frequent question is why transit systems do not operate smaller vehicles during off-peak times when ridership is low. People observe large buses with few riders and assume that this is an inefficient way to operate the service. In fact, approximately 70% of the cost of operating a public transit vehicle is the labor, so operating a small vehicle does not result in lower operating costs unless a lower wage structure is negotiated for operators of small buses. Other reasons for not operating small transit vehicles in fixed route service include: . . Reduced passenger convenience; Poor durability of small vehicles in fixed route service; Lack of operating flexibility due to low passenger capacity; Non-standardization of maintenance facilities; and Little or no savings in capital costs on an annualized basis (small buses have a shorter life cycle). . . . )ccogtp/capilal equipment replacement plan-09.doc 1 Small buses will continue to be used for demand responsive paratransit service, and may receive limited use in fixed-route service during low ridership times. Spare Ratio. Spare ratio is the ratio of spare buses to peak-period buses, or essentially the number of spare buses available during the time of maximum vehicle utilization. FTA Circular 9030.1 states that the number of spare buses in a transit system's active fleet should not exceed 20% of the vehicles operated in maximum service. However, this rule also states that "the basis for determining a spare ratio should take into consideration specific local service factors." Research indicates that 20% may not be a reasonable spare ratio for transit systems with relatively small peak vehicle requirements. The transit systems in the Iowa City Urbanized Area have relatively small peak period vehicle requirements: Coralville Transit 10, Iowa City Transit 26, CAMBUS 28. A 20% spare ratio results in only one to three spare vehicles per fleet. For this reason it is not recommended that Coralville Transit, Iowa City Transit, or CAMBUS strictly adhere to the 20% spare ratio guideline, as this may result in an inadequate spare fleet for each system. The following spare ratios are currently in effect for each system: . Coralville - 42.9% (3 spare buses) Iowa City - 30% (6 spare buses) CAMBUS - 16.7% (4 spare buses) . . Maintenance plans for the three Iowa City-area transit systems have been reviewed and approved by FTA. Capital Equipment Replacement Plan. The development of a capital equipment replacement plan is intended to: . Avoid the deterioration of equipment through a balanced program of investment in replacement and modernization. Respond to growing fiscal constraints. Illustrate the long-range financial implications of major investment in capital equipment. The basis for determining a schedule for replacing and modernizing capital equipment is average useful life. This concept estimates the number of years an asset is expected to be economically productive. Generally, an asset that is in service beyond its average useful service life is more costly to maintain than to replace. A replacement cycle is based on the following formula: . . Acquisition Date + Useful Life = Replacement Date Replacement of capital equipment with no remaining useful service life is programmed to occur in the following year. However, delays will occur because of financial constraints, because an asset remains in good working order, or because of difficulty in obtaining a replacement. The next step in the programming of transit capital equipment replacement is to estimate the future cost to replace the capital asset. JCCOG uses a straight-line 3% inflation rate to calculate future costs for all classes of transit capital equipment. As specific projects are programmed for funding in the annual TIP, replacement costs are adjusted to reflect current market prices. Capital equipment programming must also consider expanded levels of service. In the Iowa City Urbanized Area, none of the three transit systems are planning significant service expansions. However, as service expansions are considered, the appropriate capital equipment needs will be programmed for acquisition. Capital equipment replacement schedules for Coralville Transit, Iowa City Transit, and CAMBUS are contained in the JCCOG Transit Capital Equipment Replacement Plan. This is a planning document which is updated annually by JCCOG in conjunction with the consolidated tranS!it grant application process, which JCCOG administers for Coralville Transit, Iowa City Transit, and CAMBUS. Copies of this document can be obtained by contacting the JCCOG Transportation Planning Division. jccogtp/caprtal equipment replacement plan-09.doc 2 Coralville Transit Inventory and Replacement Schedule of Major Capital Equipment ... ~~ CORALVILLE Rolling Stock Year Original Useful Replacement Year Estimated of Mfg. Cost Life (FY) Replacement Cost Two 40' Gillig Buses [#103 . #104] 1989 $296,160 12 2005 $768,000 Two 40' Gillig Buses [#105 - #106] 1989 $296,160 12 2005 $768,000 Two 40' Gillig Buses [#98 & #99] 1995 $419,260 12 2007 $692,000 2 - 176' light-duty paratransit buses 2006 $116,000 4 2010 $138,000 Two 40' Gillig Buses [#100 & #101] 1997 $520,000 12 2009 $692,000 One 40' Gillig Bus [#102] 1999 $270,000 12 2011 $346,000 Non-Rolling Stock Year Original Useful Replacement Year Estimated of Mfg. Cost Life (FY) Replacement Cost Upgrade 10 fareboxes with 1998 $85,000 N/S 2003 N/A hardware & software for electronic functions Radio System 2004 $9,000 6 2010 $30,000 One on-route bus shelter 1998 $7,500 12 2010 $10,500 Ten registering fareboxes 1998 N/A N/A 2008 $75,000 Above ground fuel tank & pump 1993 $25,000 15 2008 $45,000 station (flooded) Hot water parts washer 2005 $5,800 5 2010 $7,500 Bus washer (flooded) 2005 $17,000 10 2015 $22,000 Energy retrofitlHV AC/I nfrared 2005 $69,000 15 2020 $100,000 heating (flooded) Brake lathe 2002 $10,000 10 2012 $15,000 Jib crane (flooded) 2002 $7,500 10 2012 $10,000 Roof replacement (flooded) 2007 $43,000 20 2027 $70,000 4 x 4 plow truck/blade & spreader 2008 $30,000 5 2013 $35,000 Service truck 1994 $17,000 10 2004 $40,000 Iccoglp/capllal equipment replacement plan-09.doc 3 .iinCji~G:tJ Iowa City Transit Inventory and Replacement Schedule of Major Capital Equipment Rolling Stock Year of Original Useful Replacement Year Estimated Mfg. Cost Life (FY) Replacement Cost Four 40' Gillig HD Buses (#639, 1992 $696,000 12 2009 $1,536,000 640,654,655) Light-duty bus (662) 1998 $48,910 8 2010 $88,000 Two 40' Heavy Duty [HD] Buses for N/A N/A N/A 2008 $768,000 Service Expansion Three 40' Gillig HD Buses (#641- 643) 1995 $628,890 12 2009 $1,152,000 Replace 4 light-duty 176" paratransit 2003 $209,256 4 2008 $352,000 vehicles (6420, 6430, 6440, 6450) Five 40' Gillig HD Buses (#644-#648) 1997 $1,350,000 12 2010 $1,920,000 Five 40' Gillig HD Buses (#649-#653) 1997 $1,350,000 12 2010 $1,920,000 Replace 5 light-duty 176" paratransit 2005 $295,305 4 2010 $440,000 vehicles (6610, 6620, 6630, 6640, 6650) 40' Gillig HD Bus (631) 1989 $174,000 12 2009 $384,000 40' Orion HD Bus (632) 1989 $174,000 12 2009 $384,000 )ccogtp/capital equipment replacement plan.OS.doc 4 .iilncii~(;J Iowa City Transit Inventory and Replacement Schedule of Major Capital Equipment Non-Rolling Stock Year Estimated of Original Useful Replacement Replacement Mfg. Cost Life Year (FY) Cost Coin sorter 2004 $5,810 10 2014 $10,000 Steam cleaner 2005 $3,985 8 2013 $4,500 Radio system 1992 $81,500 10 2005 $150,000 Dollar bill changer 2005 $6,840 8 2013 $8,600 Sand spreader for service truck 2008 $5,200 10 2018 $6,500 Photocopy machine 2005 $15,000 3 2008 $25,000 Brake lathe machine 2007 $12,000 10 2017 $15,000 Hot water parts washer 2003 $7,500 5 2008 $7,500 Dual-port vault 1998 $20,500 10 2008 $25,000 Shop equipment 1999 $8,500 10 2009 $10,000 Energy management system at transit facility 1999 $10,500 10 2009 $15,000 Garage sweeper/scrubber 2000 $22,900 10 2010 $30,000 Replace 10 bus shelters & pads 2000 $60,000 10 2010 $90,000 Replace 15 bus shelters & pads 2002 $90,000 10 2012 $135,500 Bus wash and cyclone cleaner 2003 $168,000 15 2018 $200,000 Redesign-reconstruct Downtown Transit 2001 $225,000 20 2021 $400,000 Interchange Transit building and equipment 1984 $2,900,000 25 2009 $16,000,000 Iccogtp/capilal equipment replacament plan-09.doc 5 '" "-.cftmbus University of Iowa CAMBUS Inventory and Replacement Schedule of Major Capital Equipment Rolling Stock Year Estimated of Original Useful Replacement Replacement Mfg. Cost Life Year (FY) Cost Two [2] medium-duty buses [B6 & B7] · 1993 $125,000 7 2001 $644,000 Three [3] 40' heavy-duty buses [#67, #71, #73] 1989 $460,575 12 2002 $1,152 ,000 Two - heavy-duty paratransit vehicles [B8 & B9] 1998 $392,670 10 2008 768,000 Five [5] 40' heavy-duty buses [#82 - #86] 1997 $1,001,000 12 2009 $1,920,000 One heavy-duty paratransit vehicle (B 10) 1997 $61,934 10 2007 $312,000 Five 35' heavy-duty buses [89,90,91,92,93] 1989 $22,500 12 2009 $1,860,000 Two 40' heavy-duty buses [#69, #72] 1989 $307,050 12 2002 $768,000 One 30' heavy-duty bus paratransit vehicle (11) 2006 $249,500 10 2016 $333,000 Twelve [12] 40' heavy-duty buses (94-105) 2008 $3,836,540 12 2020 $5,000,000 'These vehicles will be replaced with 30' heavy-duty, low-floor buses. jccoglp/capllal equipment replacement plan-09.doc 6 ',,"-cllmbus University of Iowa CAMBUS Inventory and Replacement Schedule of Major Capital Equipment Non-Rolling Stock Year Estimated of Original Useful Replacement Replacement Mfg. Cost Life Year (FY) Cost On-route bus stop information signs 2006 $20,000 10 2016 $25,000 (approximately 200) Portable hoist for maintenance facility 2005 $35,000 10 2015 $40,000 Two on-route passenger shelters (expansion) 2002 $12,000 10 2012 $20,000 Five (5) passenger shelters (replacement) 1989 $35,700 10 2005 $50,000 Microcomputer hardware/software system 2007 $37,100 5 2012 $30,000 Radio system 1994 $60,000 10 2005 $92,000 Forklift 1989 $15,000 15 2005 $40,000 Photocopy machine 2002 $10,200 6 2008 $15,000 Office building and equipment 1985 $180,000 25 2010 $480,000 Original garage and equipment 1972 $80,000 40 2012 $384,000 First garage addition and equipment 1985 $420,000 40 2025 $2,100,000 Second garage addition 1997 $350,000 25 2022 $500,000 Brake Lathe Machine 1985 $10,000 10 1995 $15,000 jccoglp/capital equipment raplacement plan-09.doc 7 ~JCCOG r~ m e m 0 ,...... Date: March 13, 2009 To: JCCOG Urbanized Area Policy Board From: Brad Neumann, JCCOG Assistant Transportation Planner Linda Severson, JCCOG Human Services Coordinator Re: Agenda Item 5(c): Consider approval of the JCCOG Urbanized Area Policy Board regarding Passenger Transportation Development Plan The Passenger Transportation Development Plan (PTDP) is a document designed to promote passenger transportation programs that further the development of the State's public transportation systems, including Human Service organizations. PTDPs are an Iowa creation which incorporate federal requirements for coordinated planning, as well as address needs- based project justification for all transit programs. Iowa DOT directs this planning program with financial assistance provided by the Federal Transit Administration and the Federal Highway Administration. This planning process covers all Federal and State funding sources, but focuses on the Job Access Reverse Commute (JARC) program, as well as the New Freedoms and Special Needs programs, all of which can be accessed through Iowa DOT. JARC funds are available to assist programs oriented to the transportation needs of low income persons or persons with disabilities related to employment. New Freedoms funds are for projects that go beyond minimums established by ADA or expand services to persons with disabilities. Special Needs funds can be used in existing ADA programs including contract services and the purchase of equipment. JCCOG's planning process regarding the PTDP included a Human Services Committee and surveys that allowed us to assess deficiencies in local transportation systems. In addition, JCCOG has gathered information regarding the local geographic distribution of employment centers and employment related activities, the location of welfare recipients and low income residents, and the distribution of people and employment centers which are currently not served by public transportation. A draft of the PTDP is attached for your review. The plan includes a listing of recommended projects for FY10. The FY10 projects that were developed are proposed as follows: Urbanized Area Formula Funding (5307): .:. JCCOG, on behalf of Coralville Transit, Iowa City Transit, and CAMBUS, will apply for 5307 operating and capital funds. JCCOG is the designated recipient of these funds. The apportionment of these funds is based on a formula that takes into account four different local performance factors. The anticipated amount for FY09 is $1,680,996. Capital Investment Program Funding (5309): .:. These discretionary funds are limited to rolling stock and facilities and are administered by the Iowa DOT. Funding amounts in this program vary significantly year to year. Each of the three local public transit systems have projects submitted to the state and each project is on a state-wide funding list for equipment and facility projects. Rolling stock replacement projects are selected based on vehicle age and mileage compared to useful life standards. Funding for expansion buses for new service will also be pursued through 5309 funding. Special Needs Formula Funding (5310): .:. Coralville Transit and Iowa City Transit will continue to use Special Needs funding for their paratransit service contract with Johnson County SEATS. .:. CAMBUS will continue to program their Special Needs funds toward bus replacement in their Bionic Bus fleet and bus storage. JARC Funding (5316): .:. Prepare a request for JARC funds to be used toward the Manville Heights, North Dodge, and Broadway fixed routes that were expanded in FY09. These routes target low income housing in Iowa City's Peninsula Development area and commercial stops in the City's Northgate Corporate Park and Broadway commercial/human services area. .:. Iowa City Transit will prepare a JARC application for the Chatham Oaks Express route. This program received New Freedoms funding in FY07 and FY08 but in FY10 Iowa City Transit would like to target the connection to jobs from this area. .:. Iowa City Transit will apply for funding to continue the subsidized cab ride program for individuals working late hours, weekends, and holidays. This program began in FY09. .:. Coralville Transit will request funding for the expansion routes that provide bus service to the growing commercial area north of the Coral Ridge Mall area and 1- 80. This expansion will eventually cover another commercial development at Coralville's Iowa River Landing and North Liberty in FY11 or FY12. New Freedoms Funding (5317): FY10 New Freedoms mark for Iowa City Urbanized Area is $43,025. Additional New Freedom funds may be available, depending on the number of state wide applications. .:. Coralville Transit expanded a route in the City of North Liberty in FY07 and would like to work with North Liberty on targeting areas with disabled riders. This would include expanding the existing route to more residential and commercial areas and increase the frequency of service. Surface Transportation Program (STP) Funding: No funding requests at this time. Iowa Clean Air Attainment Program (ICAAP) Funding: .:. University of Iowa CAMBUS and the City of Coralville may develop park and ride/commuter lot facilities through ICAAP. STA Formula Funding: Used for by transit agencies for operations. STA Coordinated Special Projects/Special Projects Funding: .:. Coralville Transit and Iowa City Transit will apply for funds to replace or establish passenger shelters near human services agencies. These agencies will partner in this program. W:\wpdala~ccogadm\AGENDA \pass-Irans plan-UAPB-3-09.doc 2 .:. Iowa City or Coralville Transit will apply for funding on behalf of JCCOG's Human Services/Transit Committee. Projects include the production and printing of educational materials, brochures, and videos as well as ITS projects. Public Transit Infrastructure Funding: .:. Coralville Transit will apply for transit facility funding. Coralville Transit has also applied for Public Infrastructure Funding in FY09. A draft of the plan is being reviewed by Iowa DOT and the Federal Transit Administration. However, due to the amount of work on the recent stimulus funding for transit equipment, the Iowa DOT has not completed their review of the draft PTDPs. Therefore, approval of the PTDP will be contingent on DOT's review. The entire plan and attachments are available for your review on the JCCOG website. It can be found at www.iccoq.om/ptdp. Approval has been recommended by the TTAC. Staff is requesting Board approval of the PTDP including all comments. The final draft is due on May 1, 2009. If anyone has any questions or comments, please contact me at 356-5235 or bye-mail at brad- ne u ma n n ~ iowa-city. orq. cc: John Yapp W:\wpdata\jccogadmIAGENDA \pass-trans plan-UAPB-3-09.doc 3 wJCCOG r,....... m e m 0 Date: March 16, 2009 To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director '~7 Y cy---- Re: Agenda Item 5(d): Consider approval of the FY10 JCCOG Transportation Planning Work Program list of locally-determined projects Each spring we compile a list of Transportation Planning Work Program projects for the upcoming fiscal year. While this exercise is required by the Federal Highway Administration and Iowa Department of Transportation, we organize it to be able to schedule and plan ahead for the data collection and research necessary to complete the projects. The attachment lists the work program projects we have received from Transportation Technical Advisory Committee members and other municipal staff. We will augment the list with regularly occurring and federally-required transportation planning work and bring the full, formal work program to you for review later in April. The Board will be presented with the full work program in May. Let us know at our March 25 meeting if you have any additions to this list of transportation planning projects. Please consider approval of the list of FY10 Transportation Planning Work Program list of locally determined projects. C:\Documents and Settings~yapp\Desktop\MemoForm-newJCCOG.doc Project Requests FY10 JCCOG Transportation Planning Work Program 1. Assistance as requested with the Interstate 80 I First Holderness Coralville Avenue IJR study 2. Assistance as requested with flood redevelopment Holderness Coralville projects 3. Review and recommendations for improved traffic signal Holderness Coralville operations 4. Completion and implementation support for the Bicycle Holderness Coralville Master Plan 5. Assistance as requested with review of development Holderness Coralville plans 6. Assist with Near Southside Iowa City multi-use parking Davidson Iowa City facility project 7. Assist with the Southeast District Plan -- transportation Davidson Iowa City elements 8. Coordinate passenger rail activities Davidson Iowa City 9. Assist with preparation of grant applications and Davidson Iowa City associated administration 10. Assist with review of development proposals as Davidson Iowa City requested 11. Assist with coordination of mapping and documents Fosse Iowa City related to the 2008 Flood 12. Miller-Orchard neighborhood traffic study Bollinger Iowa City 13. Court Hill Trail in Southeast District - investigate closing Miklo Iowa City the gaps in the trail and establishing wayfinding signs 14. Traffic study of Gilbert Street - Kirkwood - Benton Miklo Iowa City streets 15. Explore ways and funding for improving pedestrian Miklo Iowa City facilities on S. Riverside Drive 16. Scott Blvd I Rochester Ave Traffic signal warrant study Miklo Iowa City 17. Golfview Drive traffic study Trom North Liberty 18. CRANDIC Railroad crossings study Trom North Liberty 19. Multi-discipline safety study Trom North Liberty 20. Wayfinding sign Transportation Enhancements grant Ackerson RTBC application 21. Study and develop policy on campus pedestrian Wilson U of Iowa crossings C:\Documents and Settings\jyapp\Desktop\Project Requests.doc Specific Traffic Count Requests Camp Cardinal Blvd (carryover from 2008) Holderness Coralville Roundabout counts (carryover from 2008) Holderness Coralville First Ave intersections south of 1-80 (carryover from Holderness Coralville 2008 ) First Ave / Oakdale Blvd (carryover from 2008) Holderness Coralville Coral Ridge Ave intersections with Corridor Way Holderness Coralville (carryover from 2008) Holiday Road intersections with N Coral Street and Holderness Coralville Corridor Way (carryover from 2008) Traffic counts as requested Trom North Liberty Court Hill Trail counts Dahms TTAC Interstate 80/Highway 1 Bridge pedestrian/bicycle Dahms TTAC counts C:\Documents and Settings\jyapp\Desktop\Project Requests.doc ~JCCOG r,....... m e m 0 Date: March 13, 2009 To: JCCOG Transportation Technical Advisory Committee From: Brad Neumann, Assistant Transportation Planner p,J Re: Agenda item 5(e): Update on passenger rail planning .:. The Iowa City Area Chamber of Commerce has launched a website (www.ICRailNow.com) to promote passenger rail service between Iowa City and Chicago. The Chamber kicked off the campaign to promote passenger rail service at a press conference on March 12. .:. The next meeting of the State's Passenger Rail Committee will be on May 1, 2009 in Ames. Mayor Regenia Bailey is the local representative on this committee. Recently, the committee developed a marketing program that provides information to the legislature and the public as to the benefits of passenger rail programs in Iowa. The committee is also working with the Iowa Department of Transportation (DOT) in asking the state legislature for $3 million in funding for passenger rail projects. The Iowa Passenger Rail Committee is administered by Iowa DOT. .:. Iowa DOT recent passenger rail activities: . Iowa DOT included a $3 million request in the department's budget request. The Governor's budget released on January 28th did not recommend funding the department's request, however passenger rail is listed as eligible in the discussion of the $750 million bonding proposal, Rebuild Iowa Infrastructure Investment Program. . DOT has launched the Iowa passenger rail website. www.iowadot.oov/passenoerrailfundinoinitiative/index.htm. . During the week of January 26-30, Iowa DOT representatives met with many State Representatives and State Senators about passenger and freight rail. . On January 26, Iowa DOT staff met with Iowa Midwest Interstate Passenger Rail Compact members and Kevin Brubaker with the Environmental Law and Policy Center about the implementation of passenger rail in Iowa. . Iowa DOT representatives presented the Passenger Rail program and Rail Revolving Loan and Grant program requests to the House Transportation Committee on January 27th. . On January 28th, Iowa DOT held a legislative reception at the Capitol. This is a link to the Iowa DOT's multi-modal brochure that shows how the modes are part of the transportation solutions for Iowa: http://www.iowadot.oov/pol leo services/multimodal.pdf cc: John Yapp jccogadm/agd/bn-a9ditem-railroad.doc Date: March 18, 2009 ~JCCOG r~ ,...... To: JCCOG Urbanized Area Policy Board From: John Yapp, Executive Director Re: Update on Recent Activities This is a list of the major work activities being conducted by JCCOG Transportation Division staff; routine data collection and reporting are not necessarily included. Let us know at our March 25 meeting if you have any questions about these projects or another item. Streets and Highways 1. Assisting the University of Iowa with the West Campus Traffic Study 2. Dubuque Street traffic study between Church Street and Jefferson Street 3. Conducted a downtown parking evaluation for Iowa City 4. North Dubuque Street/North Liberty Road Traffic Study 5. Downtown Dubuque Street Traffic Study 6. Mormon Trek Boulevard Study between Abbey Lane and Melrose Avenue Public Transit 1. Update the Passenger Transportation Development Plan (PTDP) 2. Transit facility feasibility study and infrastructure grant application for Coralville Transit; continue to assist in the process of facility development 3. Assisted with Iowa City Transit's Triennial Review response 4. Prepared transit survey for Tiffin 5. Prepared year-end reports for Coralville and Iowa City Transit 6. Continue to assist with annual year-end NTD reports for Iowa City, Coralville, and University of Iowa Pedestrian and Bicycle 1. Conducting the JCCOG Bicycle Plan process 2. Evaluation of Yield to Pedestrian signs 3. Developed a plan for marking downtown Iowa City bike routes 4. Assessed scooter/moped use of downtown Iowa City bike racks 5. Researching use of leading pedestrian interval phases at intersections 6. Preparing annual JCCOG trails map for spring 2009 Traffic Engineering Activities 1. Traffic calming evaluation of Glendale Road 2. JCCOG travel model updates 3. Optimize traffic signal timings for 1/5 of area traffic signals 4. Researching traffic signal preemption systems for emergency responders 5. Coordinating crosswalk/stop bar painting program 2 Multi Modalf Other 1. Process and program stimulus funds for JCCOG transportation projects 2. Assisting with passenger rail planning at the state and local levels 3. Assisting University Heights with land use planning and review of development proposals 4. Updates to the JCCOG scoring criteria for Surface Transportation Program and Transportation Enhancement funds 5. Coordinating discussion with Johnson County and JCCOG entities concerning overlapping municipal fringe areas 6. Helping to coordinate discussion of Affordable Housing issues in metropolitan area 7. Coordination of JCCOG Cool Cities taskforce 8. Development of FY1 0 JCCOG budget 9. Assisted Iowa City with 420th Street RISE application - Iowa City received a $1,240,000 award 10. Assisted with Assistance to Firefighters Grant application - the Joint Emergency Communication Center received a $906,000 award jccogadm/mem/UAPB-recentactivities 1-28-09.doc