HomeMy WebLinkAbout2019-11-04 Bd Comm minutesINCITY OE IOWA CITY
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November 4, 2019
ATTACHMENTS:
Description
Airport Commission: July 18
Item Number: 5.a.
July 18, 2019
Page Z
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JULY 18, 2019 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Bob Libby, Judy Pfohl
Staff Present: Eric Goers, Michael Tharp
Others Present: Carl Byers, Matt Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:04 P.M.
ELECTION OF OFFICERS:
Tharp gave Members a brief history of how the Commission has approached the election of
officers in the past, basically rotating among Members. Chris Lawrence volunteered to take
over the chair position. Pfohl nominated Lawrence for the position of Chair. Bishop
seconded the motion. The motion carried 5-0.
Lawrence nominated Bishop for the position of Secretary. Libby seconded the motion.
The motion carried 5.0.
APPROVAL OF MINUTES:
Minutes of the June 20, 2019, meeting were reviewed by Members. Bishop moved to accept
the minutes of the June 20, 2019, meeting as presented. Pfohl seconded the motion. The
motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAAIIDOT Projects
I. Obstruction Mitigation — Tharp stated that things are still progressing
here. He added that they have in hand the FAA grant offer for the design
work - $160,000 of money that will come back. Continuing, Tharp shared
that AECOM is moving ahead with things on this project.
July 18, 2019
Page 3
to this, noting that FY2019 was the first year the Airport did not
have general levy support for their operations. For FY2020, he
noted that it looks to be the same — that the Airport will be self-
sufficient operationally. The City does still provide a matching
$100,000 for grants with federal and state funding. Revenue
increases come about through hangar rates and ground leases.
Members briefly spoke to the City's financial support and why this
has changed now.
The third goal — increasing the use of the Airport for aviation and
other community uses — has been addressed through such items
as 24-hour fueling, a viewing area, hosting of events, and giving
tours, for example. Tharp then spoke to how they track things, like
fuel sales and Jet Air's flight operations. He noted the use of
social media and how they are utilizing things on the internet.
Moving to the fourth goal of maintaining the safety and aesthetic
appeal of the Airport and the infrastructure, Tharp noted that the
north t -hangars have been repainted; the entryway was redone
last year; the terminal building had quite a few upgrades done as
well, to bring it up-to-date. Pfohl asked if the Air Care building
could be repainted, as it appears to be in need of some
maintenance. Tharp stated that he can add this to their list of
projects.
Tharp then moved to the final goal of implementing the Airport
master plan, and this is dependent on funding.. The obstruction
mitigation project, for example, is ongoing. He briefly noted how
the outcome of this will impact the Airport's goals. Tharp then
responded to Member questions and suggestions for future
projects.
Budget —
1. FY2020 Budget Review — Tharp then spoke to the FY20 budget
that began July 1. He explained the City's budget process and
how each year they have timeframes to complete their portion of
the budget process. Continuing, Tharp explained in more detail
the Airport's budget amounts and the various revenue streams
they tap into. He gave Members some historical background too,
as it relates to the Airport's budget and use of funds.
iii. Events
Continuing, Tharp stated that their state grant -funded project will
be to reconstruct the apron area in front of the terminal building,
and they are also seeking a grant for a fuel system upgrade.
Tharp continued explaining the Airport's budget and the overall
process with the City, and how some costs are pre-set and
therefore they have little control over. Discussions continued, with
Tharp responding to Member questions and concerns.
July 18, 2019
Page
Airport Commission
ATTENDANCE RECORD
2018-2019
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
NAME
EXP.
-►
i
w.4
Warren Bishop
06/30/22
O/
E
X
X
X
X
X
X
X
X
X
Scott Clair
06/30/23
N
N
N
N
N
N
N
N
N
M
M
M
M
M
M
M
M
M
X
Robert Libby
07/01/20
a
OI
OI
E
X
X
X
X
E
X
X
E
X
Christopher
07/01/21
Lawrence
X
X
X
X
X
X
X
X
X
X
Judy Pfohl
06/30/22
N
N
N
N
N
N
N
N
M
M
M
M
M
M
M
M
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Airport Commission: August 15
Item Number: 5.b.
August 15, 2019
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
AUGUST 15, 2019 — 6:00 P.M.
AIRPORT TERMINAL. BUILDING
Members Present: Warren Bishop, Scott Clair, Christopher Lawrence, Bob Libby, Judy Pfohl
Staff Present: Eric Goers, Michael Tharp
Others Present: Devin Mashik
RECOMMENDATIONS TO COUNCIL: to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:02 P.M.
APPROVAL OF MINUTES:
Minutes of the July 18, 2019, meeting were reviewed by Members. Tharp noted that there was
a misspelling of Judy's name in the attendance section. This will be corrected. Bishop moved
to accept the minutes of the July 18, 2019, meeting as amended. Lawrence seconded the
motion. The motion carried 5.0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects
i. Obstruction Mitigation — Tharp stated that currently they are in the
process of sending letters to property owners, in order to collect the tree
requests. This will then complete the plans and specs needed to finalize
what is sent to the FAA. He added that they are a bit behind schedule
and that he may need to have one or two special meetings with the
Commission, in,order to speed up the announcement process. This will
help to get back on track a bit.
Ill. Runway 25 Threshold Relocation — Tharp stated that they have the
FAA grant for this project and that things are moving forward as planned.
b. FBO / Flight Training Reports
L Jet Air — Tharp stated that Wolford is out on the east coast picking up an
aircraft for Jet Air and is therefore not present. He then reviewed the
monthly maintenance reports, stating that they have had a couple of tours
August 15, 2019
Page 3
as well, with Members agreeing that this would make sense. It
comes back to: who is paying for the simulator and its upkeep.
The suggestion of looking at the City's mission for the Airport was
brought up, to look at the Charter for the Airport Commission, and
try to determine if such an investment would make sense. Goers
then spoke to this question, noting that the City Council has given
this Commission the authority to do everything having to do with
the Airport and its operations, other than sell property.
Tharp then spoke to the Commission about the options they do
have: the Airport buys the system and rents it out, working with
Jet Air to do so. The second option is someone else buys the
system and the Airport provides the space for it. He then spoke to
some of the options available on such a training device system.
Tharp also spoke to the idea of opening it up to hangar tenants to
see if they are interested in a pre -paid option. This type of
investment opportunity would cover the cost of the system.
Members continued to share their thoughts on how they might
proceed with acquiring a simulator.
Members then turned to the options available for such a training
device and how updating such a system might play out. Members
also shared their experiences with using a flight simulator and
what they would like to see in a system. Looking at such a
purchase as a revenue generator, Members then discussed how
this could be a real positive for the Airport. Tharp stated that it
sounds like there is a general consensus on the TD 2, and he
noted how they could move forward at this point. Goers
responded to Member questions regarding how they would handle
the simulator being bought by a private group. He added a
suggestion as to how they might open this up to the public to see
if anyone is interested in such a pre -paid type of arrangement.
Members also asked Goers for his advice on how they would
handle any of them wanting to be one of the private investors in
this purchase. Goers responded, speaking to conflict of interest
concerns. He stated that as long as the option is open to
everyone in the public, this would not be a conflict.
How to get the word out was the next topic of discussion. Tharp
spoke to how he might be able to obtain a list of pilots in the area,
as well as the hangar occupants list, as starting points. Others
gave suggestions of various social media sites as a way to
communicate such an idea and to gauge interest in such a
purchase. A suggestion was made to form a subcommittee to
come up with a proposal for the entire Commission to review and
make their final decision on. Clair moved to form a
subcommittee to return to next month's meeting with a
proposal for the Commission to review. Kohl seconded the
motion. The motion carried 5-0. Bishop and Clair volunteered
to be on this subcommittee.
August 15, 2019
Page 5
Airport Commission
ATTENDANCE RECORD
2018-2019
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
.
o
0
0
0
0
0
0
0
NAME
EXP.
°��°
�,
o
'2
2
00
00
„��,
0
co
0
0
0
0
0
0
Warren
06/30/22
Bishop
--N
X
X
X
X
X
X
X
X
X
X
Scott Clair
06/30F23
N
N
N
N
N
N
N
M
M
M
M
M
M
M
M
X
X
Robert Libby
07/01/20
O/
O/
X
X
X
X
E
X
X
E
X
X
Christopher
07/01/21
Lawrence
X
X
X
X
X
X
X
X
X
X
Judy Pfohl
06/30/22
N
N
N
N
N
N
N
M
M
M
M
M
M
M
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Item Number: 5.c.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
City Council Economic Development Committee: August 28
—"_,--r.®a7 CITY OF IOWA CITY
�►®�� MEMORANDUM
Date: October 29, 2019
To: Mayor and City Council
From: Wendy Ford, City Council Economic Development Committee
Re: Recommendation from City Council Economic Development Committee Board
At their August 28, 2019 meeting the City Council Economic Development Committee made the
following recommendation to the City Council:
Cole moved to support a recommendation to support Kirkwood Community College
English Language Learning program expansion with $25,000 per year for 5 years
Throgmorton seconded the motion.
The motion carried 3-0
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be was prepared by staff for Council action
S:RECform.doc
EDC August 28, 2019 1
APPROVED
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
AUGUST 28, 2019
EMMA HARVAT HALL, CITY HALL, 4:00 P.M.
Members Present: Rockne Cole, Susan Mims, Jim Throgmorton
Staff Present: Simon Andrew, Eleanor Dilkes, Wendy Ford, Geoff Fruin
Others Present: Andrew Ballard (Neumann Monson); Michael Sather and Kyle Smith
(Tailwinds Group), Nancy Bird (Downtown District); Zachary Smith (Press -
Citizen); Paul Brennan and Zach (last name?) (Little Village); Kim Becicka
(Kirkwood)
RECOMMENDATIONS TO COUNCIL:
Cole moved to support a recommendation to support Kirkwood Community College
English Language Learning program expansion with $25,000 per year for 5 years
Throgmorton seconded the motion.
The motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order at 4:04 P.M. Chairperson Mims then asked those present to
introduce themselves.
CONSIDER APPROVAL OF MINUTES FROM THE JUNE 3.2019 ECONOMIC
DEVELOPMENT COMMITTEE MEETING:
Throgmorton moved to approve the minutes from the June 3, 2019 meeting as presented.
Cole seconded the motion.
The motion carried 3-0.
Consider recommendation to support Kirkwood Community College English Language
Learning (ELL) program expansion with $25,000 per vear for five years:
Ford began the discussion by explaining how this program benefits the residents of Iowa City.
She noted that Kirkwood is trying to address two things with their ELL program. The first is to
help people become more employable and then employed; and secondly, it will help grow and
strengthen the workforce in this area. Ford noted that Kirkwood's President Sundberg has stated
that she is dedicating resources for this program. Kirkwood needs $150,000 for five years to get
the program off the ground. Kirkwood has been able to secure half of this amount and they are
now asking local cities to participate. Staff is recommending that the City of Iowa City contribute
$25,000 per year for the five-year period to expand the ELL program. Continuing, Ford noted
that the number of children in the school system needing ELL from the schools has more than
tripled in the past five years or so. This means that there are other family members also needing
the ELL program that Kirkwood offers.
Kim Becicka, with Kirkwood then spoke to the ELL expansion. She shared handouts with
Members as she spoke to the growing needs of the ELL program. The expansion would include
adding sections to decrease the waiting list. They would also like to be able to offer these
sections out in the community, such as offering classes for the parents of children in the school
EDC August 28, 2019 2
APPROVED
system. Becicka continued, explaining the various levels of the ELL program and how they plan
to grow their offerings for the growing population of non-English speaking residents. She then
spoke to what are called 'earn and learn' programs, explaining how participants in the, ELL
program advance to levels 2 and 3. This is where they are ready and able to compete for good
jobs within the community. Recently touted in the news was the 'earn and learn' program that
Nordstrom has taken part in. She noted several other companies that participate in such
programs or plan to in the very near future. If the City does move forward with the requested
support, she stated that they will work with the City on a memorandum of understanding. There
will be clear goals and metrics that can be reported back in whatever manner or timeframe the
City chooses. Mims spoke very positively about the proposed expansion, noting some of the
interactions she had in the past with those trying to do just this. Cole stated that he is also very
supportive of this and he praised the cooperation between Kirkwood and the City. He stated that
he would also like to see a reverse learning of languages, too, where those in the ELL programs
could teach their language to residents. Throgmorton agreed, stating that he too looks forward to
seeing an elaboration of the proposed plan. He reiterated what he believes to be a crucial need
to help adults learn to speak and understand English to be able to function well within the
community. Mims then asked if other municipalities and organizations were being approached
for supporting the ELL program expansion. Becicka stated that they are also talking to the cities
of Coralville, North Liberty, Tiffin, and West Branch, as well as the Johnson County Board of
Supervisors.
Cole moved to support a recommendation to support Kirkwood Community College
English Language Learning program expansion with $25,000 per year for 5 years
Throgmorton seconded the motion.
The motion carried 3-0.
Discuss Tailwinds' proposal for historic preservation and redevelopment project on south
side of 100 block of East College Street:
Ford began the discussion, stating that the City received a TIF financing request from the
Tailwinds group back in July. Their proposal encompasses the historic preservation of three
19th -century buildings, and a new nine -story building behind them, in the 100 block of East
College Street. Ford stated that the nine -story building being proposed behind the older
buildings would have 170 apartment units, mostly studios and one -bedroom, with a handful of
two-bedroom units. The first two floors are proposed to be a parking garage that would
accommodate much of the required parking for the project. She also touched on how the
remainder of the parking requirements might be handled. Speaking to the preliminary proposal,
Ford noted the following as exceptional public benefits: the older buildings would become locally
designated landmarks; the older buildings would be renovated and brought back to their original
character; regarding sustainability, the nine -floor building is proposed to be built to a LEED-
platinum certified level. The third public benefit involves the developer working with a local arts
group for space that would be above what is currently The Union bar. This could be a public
gathering space for the arts. Ford also spoke to how this project would reinvigorate this part of
College Street and bring new life to the area.
Andrew Ballard, an architect with Neuman Monson spoke next, introducing others from the team.
He gave a brief overview of the project, showing slides of the existing buildings and the proposed
addition. He described the renovations to the existing buildings and how the new building would
be separated by a walkway between the old and the new.
Mims stated that one of the things that surprised her when looking at this proposal is that you
really will not be able to see the proposed building from the ped mall, behind the historic
EDC August 28, 2019 3
APPROVED
buildings very well. She stated that she believes there will be a lot of public benefit from this
project. Cole asked about any examples of where this type of project has been done. The
development team responded, noting that typically they see the shell of a building preserved,
with the new building inside of it, or that the existing building would be preserved and then have
an addition on one side. Throgmorton stated that he believes he has heard of this type of project
in Burlington, Vermont, and he agreed that it would be good to have an example of where a
successful project like this has taken place — with the preservation of old buildings in front of a
new, taller building. The development team stated that they would try to find some examples for
the Committee. Throgmorton spoke to the public claim that there are too many'tall buildings'
being built in the downtown area. He asked the team to discuss their due diligence in making
sure there is market demand for these kinds of units and such a project. The team responded,
stating that there is significant demand for smaller units, affordable units, which is how they
arrived at this proposal. It was also noted that the City staff should be commended for pointing
the team in the right direction and helping them get started on this process. Throgmorton asked
what the anticipated average size of the units will be. The team said from 350 to 880 square
feet. Continuing, Throgmorton spoke to the height of the building. He noted that with the parking
garage being two stories, and the building being nine, this comes to 11 stories. The team stated
that part of one level of parking is underground so that gives a shorter appearance overall.
Affordable housing was also touched on, with Fruin noting the policy requiring 15% of units
needing to be affordable at a 60% AMI. This would be for a minimum of 20 years. Regarding the
developer's statement to build the new building to LEED-platinum certified, Throgmorton clarified
the basic requirement of LEED-silver certified are and that this proposal goes two steps above.
There was a little more discussion about the TIF policy requirements and that any proposed
project be harmonious and in character with neighboring buildings.
Mims asked Throgmorton what other information regarding a shadow analysis he would like to
see. He further explained what he is looking for, to have a better sense of how the shadow of
this proposed new building will play out in the streetscape. The team stated that this will not be a
problem for them to acquire. Cole stated that he loves this project. He spoke to the change
made in the TIF policy and how they are now seeing it play out with an excellent project like this
coming to the City with a TIF request. He then touched on community benefits of this project and
again gave his enthusiastic support of it. Members spoke briefly to the need for educating the
public on the use of TIF in projects such as this, with emphasis being put on the benefits to the
entire community. Throgmorton spoke to the fact that this type of project is very responsive to
the Council's goals and objectives as set forth in the revised TIF policy.
Consider recommendation to City Council to proceed to establish the Highway
Commercial Tax Abatement Area:
Ford stated that since last presenting this several months ago, staff has fleshed out the
boundaries of an urban revitalization tax exemption area — the Highway Commercial area —
which is comprised of commercial area along the Highway 1 and 6 starting at Highway 218 and
going all the way to 1st Avenue. Ford shared some data with Members about how much of a tax
abatement an owner might receive depending on the project size, noting that for smaller
buildings with smaller improvements, the total tax exemption would be under $10,000 over 5
years. She compared that with larger projects such as the Enterprise Car Rental building and
how much more tax abatement that would net for the owners. With the project scale in mind, the
discussion turned to whether we could design a tiered program whereby larger projects would
have to meet greater sustainability requirements.
Members asked questions of Ford to which she and Simon Andrew responded. Andrew gave
Members some history of this program and what they were trying to accomplish with it.
EDC August 28, 2019 4
APPROVED
Throgmorton asked for examples of the kinds of businesses in these designated areas and what
they might possibly do to merit tax exemption. He then asked how they can protect themselves
from providing tax incentives for investments that would take place regardless of the tax
incentives. Andrew addressed this, stating that it would be difficult to determine this and he
further explained the goal of such incentives for these areas. Speaking to Throgmorton's first
question, Andrew noted that the three projects shared with Members are actual projects.
Members continued to discuss how they would like such a program to work, stating that they
would like more time to consider the specifics of such a program before considering a
recommendation.
STAFF REPORT:
None.
COMMITTEE TIME:
Mims thanked staff and the City Manager's office for their work with the Tailwinds organization so
far. Cole agreed, stating that he believes staff has done awesome work.
OTHER BUSINESS:
None.
ADJOURNMENT.
Throgmorton moved to adjourn the meeting at 5:30 P.M.
Cole seconded the motion.
Motion carried 3-0.
EDC August 28, 2019 5
APPROVED
Council Economic Development Committee
ATTENDANCE RECORD
2017-2019
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
v
m
o
o0
cc
NAME
EXP.
Nj
w
o
N
N
o
w
O
w
N
o0
_�
�o
V
V
-4 V
V
00
t0
t0
07
Rockne Cole
01/02/20
X
X
X
X
X
X
X
X
Susan Mims
01/02/20
X
X
X
X
X
X
X
X
Jim Throgmorton
01/02/20
X
X
X
X
X
X
X
X
Key:
X = Present
O = Absent
O/E = Absent/Excused
Item Number: 5.d.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Historic Preservation Commission: September 12
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
EMMA J. HARVAT HALL
September 12, 2019
MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Helen Burford, Gosia Clore, Sharon
DeGraw, Lyndi Kiple, G. T. Karr, Quentin Pitzen, and Jordan
Sellergren.
MEMBERS ABSENT: Cecile Kuenzli
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Ginalie Swaim, Joel Kline, Evangeline Kadera
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
10 South Gilbert Street — Local Historic Landmark (-generator installation and screening)
Bristow said the applicant sent an email this afternoon asking to withdraw the application.
Bristow said the application cannot be withdrawn because the work was already completed
without a permit so the Commission will review the project, discuss, and make a decision. The
applicant wanted the Commission to know they do plan to find a different location and relocate
the generator, but that is not yet determined.
10 South Gilbert, the former Unitarian Universalist Church, was recently locally landmarked in
order to preserve it as a development was built around it. The Commission reviewed just a
portion of the development building that was located on the edge of the landmarked property for
the materials so it could blend with the church. The Commission also reviewed an elevator and
stair addition that will attach to the church.
Bristow shared the site plan that was part of the original project where the Commission
reviewed the material on this portion of the development. She noted the hashed area identified
the property that was landmarked. This is the area that will be discussed. The overall dotted line
that continues for the whole half -block is the property line under ownership of the same owner
for the development.
Bristow shared a site plan that was submitted for the construction drawings for Augusta Place. It
was a drawing dated 6/01/2017. She noted Augusta Place to be represented in all pink. The
church is outlined in black and white. The paving is all tan. They had a limited amount of paving
at that point in time. There was no generator anywhere.
Bristow shared the site plan provided for the review of the stair and elevator tower addition. It is
the same outline, the same development property. From this rendering it could be seen that the
HISTORIC PRESERVATION COMMISSION
September 12, 2019
Page 2 of 12
paving had changed a little bit because they were going to need straight access to the elevator
addition.
Bristow shared a photo taken the day before this meeting. It showed the larger paved area, as
well as the generator being discussed. It showed the stair tower addition. Bristow noted that the
addition's connection to the church appeared to be different from what was approved. A meeting
was scheduled to discuss this.
Bristow showed the most recent site plan dated May of this year. It has a larger area of concrete
and instead of being tan it is white. No generator was included on this site plan.
DeGraw joined the meeting.
Bristow explained mechanical systems are not discussed in the Historic Preservation
Handbook, so will look at the Secretary of the Interior's Standards for Rehabilitation and
additional Preservation Briefs, all put out by the National Park Service for this type of review.
Adding equipment for a different building to a landmarked site is not discussed in any of the
documents. Often properties are landmarked, when local regulations exist, to prevent
demolition, intrusive alterations, and relocation, but also to prevent using the site in a way it is
not intended to be used. Installing equipment for the surrounding development is not
appropriate on this site.
Bristow said if the church needed its own generator, it would be a smaller generator sized for
the load needed for the church. It would be located somewhere that would be appropriate, not
somewhere visible from the street. She said looking at the site plan, there is room even behind
this new addition, if the church needed its own generator, to have it located there.
Currently Staff has been communicating with the owner about removing the generator from the
landmarked property. Staff is also aware of the fact that the owner learned during the
construction process that the gas line had to come in off Iowa Avenue instead of coming off
Gilbert Street. For the current installation, they did go through the church walls with all the piping
needed to bring the gas to the generator. When the generator is moved, this will need to be
repaired. There are a number of alternative locations for the generator. Staff recommends
denying this application. Bristow reminded the Commission that any motion needs to be put in
the affirmative, a voted down if a Commissioner did not want to approve it.
Boyd asked for clarifying questions and opened the public hearing.
Ginalie Swaim, President of the Board of Directors of Friends of Historic Preservation, said she
became familiar with the history of the Unitarian Universalist Church while she served on the
Commission and they were researching the history for possible landmarking. She noted this is a
postage stamp -sized lot to begin with. It is a very small building on a small lot, but with a big
story in terms of church architecture history and women's role in leadership of the church. She
said there is no reason that a generator or gas line that is associated with a new, nearby
building should go on property that is landmarked.
Boyd closed the public hearing
HISTORIC PRESERVATION COMMISSION
September 12, 2019
Page 3 of 12
MOTION: Agran moved to approve the Certificate of Appropriateness for the project at
10 South Gilbert Street as presented in the application. Clore seconded the motion. The
motion failed on a vote of 0-9.
608 Ronalds Street — Brown Street Historic District (garage demolition and new construction)
Bristow noted 608 Ronalds Street is in the Brown Street Historic District. It is a Craftsman
bungalow. It has a garage in the back yard that was originally built as the garage for the
neighboring house at 610 Ronalds, then the lot was divided, the house at 608 Ronalds was
built, and a garage for 610 Ronalds was built next door.
Bristow said this garage shows strong evidence of many changes over time, as well as a high
level of deterioration. It still has the original wood shingles under the asphalt. The level of
deterioration is at least the same or greater than some of the other garages that the
Commission has have approved reconstructing. Bristow said a year ago she talked with the
owner about potentially taking this on as an investigative project to repair the garage. She
thought he looked into that, but he did come back with an application to demolish the garage
and build a new one. He is not looking at changing its size in any way or its orientation. It is
simply a matter of having a new garage. It is a rental property, so presumably the Housing
inspectors asked him to repair it, and it has come down to rebuilding it instead.
Bristow displayed the south elevation of the proposed new garage, showing no current openings
in the south elevation. He did put in this application that openings could be added, and Bristow
suggested the Commission approve that. She said it could be rebuilt with the same openings
that it had, minus the two double doors on the alley side.
Bristow showed a photo of the south side of the existing garage. The stairs at the passage door
have fallen in. The door, itself, is pretty checked and dried out. Bristow showed the double doors
on the alley side. She said they are all rotted across the bottom and corrugated metal covers the
bottom.
Bristow displayed a view of the southeast corner of the garage. The foundation is pulling away
from the hillside. As it pulls away, the sill plate that is intact pulls away with it, which pulls the
wall away, which forces the trim on the corner to break apart, as well.
With the condition of this garage, Staff does recommend allowing it to come down and be
rebuilt. The new garage does need to be moved in slightly from each property line but would still
be oriented so the overhead door faces east off the alley and would be the same size as the
existing garage.
Bristow shared the elevation drawings. Staff suggested three changes: a higher pitched roof,
more similar to the roof on the garage, assuming that's probably a 6:12 instead of the 4:12
shown, changing the siding from lap siding to something like the Dutch lap siding the garage
currently has, and adding openings to the south elevation. Bristow said it could be the same
passage door and two windows like it currently has. Neither this product information, nor the
overhead door product information, has been submitted for review at this time. Staff assumes
the overhead door will be a simple flat panel garage door. Staff does recommend approval of
this project.
HISTORIC PRESERVATION COMMISSION
September 12, 2019
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Boyd asked for clarifying questions, then opened and closed the public hearing.
Burford asked for clarification on the doors, stating they appeared curved, making that a
distinctive feature.
Bristow explained the garage sits a little bit lower than grade on the alley side. The two doors
with metal at the bottom take up most of the wall. She assumed the metal was curved because
as drainage happens and soil gets washed against the garage, it heaves and that has bent the
metal over time.
Pitzen said it could also just be the garage settling.
Bristow agreed, especially since part of the foundation is deteriorating and starting to pull away
on the south side.
Agran noted the original entry to the garage was off the alley and not easy to park in. He
wondered if the orientation could rotate on its axis.
Bristow said they could make that suggestion but noted there was quite a slope from the alley to
the back of the house and rotation would call for a taller foundation wall.
MOTION: Agran moved to approve the Certificate of Appropriateness for the project at
608 Ronalds Street as presented in the application with the following conditions:
Changes are made to the new garage drawing for the roof pitch, siding, soffits, and all
openings as listed in the Staff report and approved by Staff; all door and window product
information to be approved by Staff; and the potential reorientation of the garage to be
approved by Staff. Clore seconded the motion. The motion carried on a vote of 9-0.
2460 Gilbert Street — Local Historic Landmark (rear addition conversion).
Bristow said 2460 Gilbert Street is a local landmark, the original McCollister farm. She said this
house was built in several different parts. At the point in time when the current owner took
possession, it was in a heavily deteriorated condition. Quite a bit of work has been done on this
house. It is missing some elements such as its original windows. It has been altered with
additions over time. If the rear end of the side porch originally was an open porch, it has been
enclosed. Around the corner, is a shed enclosure under the same wrap-around porch roof. This
enclosed area is the current area that is being discussed with the application. It is in the rear of
the property against a slope and will not be visible. One of the things that the application is
showing is a desire to infill this area to regain some extra space within the house. Bristow
shared a view showing its deterioration and some T1-11 siding. It does not blend well with the
house. This project will gain interior space, but it will also help make this corner of this house
more compatible with the historic portion of the house.
Bristow explained there is a lot of vegetation on this corner but there is also a slope, so there
have been some moisture issues. She said some of the materials being suggested for the trim
and the siding is because of the moisture issue.
Bristow showed the interior of that space. It is just a storage shed. It has not been enclosed. It
does have at least a partial concrete floor. On the exterior there is a partial low wall. The idea of
HISTORIC PRESERVATION COMMISSION
September 12, 2019
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keeping this low brick wall as kind of a base around the side of the house will keep the wood
products up out of the ground so there will be less deterioration. There seems to be a significant
number of bricks on site they can use to add to this wall. They should blend well with what's
been used there already.
Bristow shared an older photo of the area of the project. She also shared a project rendering.
The main house has a very ornate Italianate cornice. The infill area is a new addition that will
have wood siding instead of a full brick wall. Replicating the ornate trim in the new addition
would create a false sense of history. A simpler trim would be more appropriate. Similarly, all
the arched lintels on the house would not be replicated in this frame structure either. The
addition will also have simple square -topped windows and a pair of doors, probably full light in
order to have better access out to the patio. The window rhythm works well with the rest of the
house and includes a pair of windows also.
Bristow showed a wall detail drawing. It would have stone (or manufactured stone) cap on top of
the short brick wall, and then the lap siding above. They are suggesting a 4 -inch reveal and an
LP SmartSide siding, which is something that has been approved. It does come in what's
considered smooth, which has a little bit of texture. (The proposed siding and trim was passed
around). For the trim, they would like to use a composite material. We have approved this in
some locations on historic properties, especially if it is up on a second floor. Set in the back,
basically within a hillside, is probably an equivalent to being up on a second floor. The
composite material would be used for all the trim parts of the proposed project — the crown, the
window trim, the corner boards, similar things. Bristow said the Commission could approve
these materials here, but the windows and doors still need to be submitted and approved.
Otherwise, Staff does recommend approval of this project.
Boyd asked for clarifying questions and opened the public hearing.
Joel Kline, property owner of 2460 South Gilbert said they have worked very hard on this house
over the last eight years putting in new floorings inside that were salvaged wood from the same
period, taking out tile and carpet, putting in gas, electricity, water, kitchen, and bathroom. He
said the last three years they have been having historic tuckpointing done.
Boyd closed the public hearing.
Agran & Boyd thanked the owner for his stewardship of this house
MOTION: Karr moved to approve the Certificate of Appropriateness for the project at
2460 South Gilbert Street as presented in the application with the following conditions:
the siding product submitted is approved by Staff, the windows and doors approved by
Staff, and the material and configuration of the stone cap approved by Staff. Clore
seconded the motion. The motion carried on a vote of 9-0.
1132 Burlington Street — College Hill Conservation District (rear screen porch addition).
Bristow explained 1132 Burlington Street is in the College Hill Conservation District. There was
a project that was approved at one point in time to replace a window and the contractor decided
to repair it instead. There have been several other projects done without approval, such as
enclosing the carport. While it was done in a way that would have been approved, it did not
come before the Commission. Last year they started building a deck without a permit that also
HISTORIC PRESERVATION COMMISSION
September 12, 2019
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did not meet the guidelines so work stopped. The contractor came to us with drawings this year
to change this potential deck to a screened porch and deck. The new screened porch would be
attached to the back of the current one-story addition and would have the same roof pitch. She
noted it was low to avoid the window on the second floor.
Bristow shared a view showing what it looked like before the deck was built. The reconfiguration
of this landing was approved at one point by the Commission years back. They are proposing to
add a screened porch behind the one-story addition and a deck - a small deck with stair access
to the yard. There is a significant slope in this backyard, so they do have several stairs. Bristow
showed where the roofline would be and the elevations. Staff requested several changes to
these elevations.
The guidelines for decks say if you are building a screened porch it needs to follow the porch
guidelines in the new addition part of the handbook. That would mean that the screened porch
area should have porch piers and skirting under it. Given the extremely large amount of skirting
that would be here, Staff recommends not having skirting on the deck portion and confining it
only to the screened porch portion. The contractor has been notified that for approval we would
need to have a defined pier at the corner showing us where the screened porch is, so we would
have at least a pier on each side. The screened porch, by building code, must have a railing, so
the railing will be on the inside of the screened porch.
Bristow said the Staff report talks about the gable having a fascia board across the bottom of
the siding that would resemble the beam that's carrying the porch roof structure. After further
review, staff recommends a hip roof like the current one-story addition. Since this roof pitch isn't
going to match the roof pitch on the house it would make it much simpler to detail if it continued
the hip roof on the existing addition.
Boyd asked for clarifying questions, opened and closed the public hearing.
Pitzen asked if there were any guidelines on the type of skirting that would go under the
screened in porch.
Bristow said there were guidelines that talk about it being either diamond, vertical, or vertical
and horizontal. She said in rare circumstances they have approved something different from
that.
Pitzen asked if they could just take the diamond shape and cover everything up from the
windows on down.
Bristow noted it had to be framed and will have the corner posts. She said if the Commission
wanted, they could recommend an intermediate post that would further break it up.
Pitzen asked if it would be more than just a 4x4.
Bristow said they usually require something a little more substantial, maybe a 6x6.
Boyd wanted to know if the recommendation for a hipped roof was an addition or if it was a
replacement of the third bullet point in the suggested motion.
Bristow said it would replace the last bullet point in the recommended motion.
HISTORIC PRESERVATION COMMISSION
September 12, 2019
Page 7 of 12
Agran agreed with the request for an intermediate subdivision of the area under the screened
porch since it was a big expanse. If moving the pier to underneath the corner of the porch, he
would suggest a secondary nonstructural one be included, as well.
MOTION: Agran moved to approve the Certificate of Appropriateness for the project at
1132 East Burlington Street as presented in the application with the following conditions:
Porch posts define the structural bearing under the screened porch portion and
subdividing posts to be approved by Staff, referencing the minutes of this meeting;
skirting is installed under the screened porch portion; the roof be a hip roof to match the
existing condition. Karr seconded the motion. The motion carried on a vote of 9-0.
430 Ronalds Street — Goosetown / Horace Mann Conservation District (demolition of historic
rear addition and new addition).
Bristow said this was a rental property until it was purchased by its current owner, who is turning
it into a single-family home, and it requires a great deal of work. There have been window
projects. One of them is on the agenda later. We know this house is covered in synthetic siding.
It did have a wrap-around porch originally.
The current project is to remove and then rebuild what is a small shed addition on the back of
the house. It was built prior to 1933. Bristow showed where it was located on the house. It is set
in and meets all our general guidelines, even though it was built in 1933. It is heavily
deteriorated. It is not covered in synthetic siding. There is also no evidence that it was originally
an open porch, but the window configuration is very similar to a porch that has been enclosed,
so it must have been some kind of shed — a potting shed kind of thing. The sill plate is rotting
away.
Bristow shared a view of the street -facing side, or the east side. The door has been replaced
and it is a larger than normal door. This application also has several suggested changes by
Staff. The applicant does have a desire to have a larger than normal door because the new
shed will be part of the workspace for the continuing rehabilitation of the home. It is a very big
project that is not completed. They would like to have one larger door for getting equipment,
tools and things out of the house. Staff recommends that the larger door be on the west side,
which is not the street -facing side.
Bristow displayed a view of the west side showing lap siding. There is a little bit of shingled
siding above here, some old windows, and a door. The current proposal is to remove the shed
completely and build it deeper, which will change the slope of the roof slightly, but that is not a
very big change. A sketch of the proposed west side showed how a larger door would look on
that opening. It does show a window. This window has different proportions than the existing
window, but the applicant does propose to salvage many of the materials, including windows to
do this project.
Staff suggests that at least two windows are added to the north -facing side to make it more
similar to the existing shed and to reduce this street -facing door to a size that mimics better
some of the other doors on the exterior of the house. With a potential change to the window
pattern and the street -facing door, Staff recommends approval of this project.
Boyd opened the public hearing.
HISTORIC PRESERVATION COMMISSION
September 12, 2019
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Evangeline Kadera, current owner and resident of 430 Ronalds Street, said she had a picture of
the north side of the shed if the Commission would like to see it. It does currently have six
windows. They all need to be restored. They need new glazing and the wood needs to be
repainted, and a lot of the glass has been spray painted over. She said she intended to use as
many of the windows as she could, but there were two that would not work at all. She was
thinking of putting two or even four windows on the north side, as well as one each on the east
and the west side.
Burford asked the owner if she had intentions of coming back later asking to remove the shed
so she could expand the small house.
Kadera said no, she just needed the workshop space since she is doing the work herself.
Pitzen asked if the existing siding to be matched was on the house.
Bristow said Staff would recommend that the siding on the shed be matched, assuming that
underneath the current siding we have something that is similar to this.
Kadera said it is similar. It is a little bit wider than the shed, but it's the same kind of lap siding.
Boyd closed the public hearing and opened discussion.
Agran said he was comfortable with the siding matching either the shed as it stands or the
known condition of the siding on the house under the synthetic siding.
Bristow said Staff would recommend, once this shed is removed, to know what the lap and
coursing of the siding is on the house and to have it tie in so it aligns.
MOTION: Agran moved to approve the Certificate of Appropriateness for the project at
430 Ronalds Street as presented in the application with the following conditions: At least
two windows are included in the north wall of the addition and the east -facing door is
changed to match other standard -size historic exterior doors on the house, and the lap
siding can match either the existing shed or the original condition after reveal of the
siding on the house. DeGraw seconded the motion. The motion carried on a vote of 9-0.
REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF
Certificate of No Material Effect — Chair and Staff Review.
221 East Fairchild Street — Northside Historic District (window repair).
Bristow said this was an application to replace all the windows in the house. Now that they will
all be repaired 20 double -hung windows have been saved from the landfill.
930 East College Street — College Hill Conservation District (chimney repair).
Bristow noted this was an emergency repair of the chimney.
12 Bella Vista Place — Brown Street Historic District (porch roof membrane replacement).
Bristow said this is a very interesting Prairie School house with an extensive porch roof. The
porch roof membrane is being replaced.
HISTORIC PRESERVATION COMMISSION
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225 North Gilbert Street — Local Historic Landmark (roof shingle replacement).
The roof will be redone on this recent local landmark.
430 Brown Street — Brown Street Historic District (roof shingle replacement).
430 Brown Street is having its roof redone to match the garage that was more recently
approved.
Agran left the meeting.
104 East Jefferson Street — Jefferson Street Historic District (roof replacement).
This church is considered noncontributing as part of the Jefferson Street Historic District. It
includes not only the modern Catholic Student Center, but also the original and very historic
Abbey (for the Catholic School that used to be on the site). Both standing seam metal roofs
need to be replaced. Both roofs are copper. Staff has worked with the owners to make sure
things like the cross details at the ridge are kept. The new standing seam metal roof will have a
flat panel, but the color will match the Student Center next door. It will not be green, and it also
will not be copper. There is an extensive amount of copper to be removed and sold. It will be
removed from the site every day to make sure there is no vandalism. The historic building will
be reroofed soon because of water getting in. The Catholic Student Center will probably be
reroofed next year. Staff has recommended that they hire an architect to make sure that it is
done properly because this is a very elaborate roof. Because it is in an historic district, even
though it is more modern, the goal is to help this building retain its architectural character.
320 Fairchild Street — Northside Historic District (storm window installation for HP fund).
This property is just getting new storm windows, but this was another one where they wanted to
replace the eleven double -hung windows on the first floor. They are getting new storm windows
instead and will repair the windows as needed over time.
112 South Summit Street — College Hill Conservation District (roof repair and shingle
replacement).
Bristow said this house was in this condition without any shingles this spring. Now, they will be
putting on shingles.
Minor Review — Staff Review.
210-212 Johnson Street — College Green Historic District (porch floor and stair replacement).
This porch has been in a heavily deteriorated condition for quite a while and it now has new
ownership. The floor structure will be replaced taking care not to harm the piers which would be
very difficult to match. The stairs and the floor will be replaced.
430 Ronalds Street — Goosetown / Horace Mann Conservation District (window replacement).
This project was one where the owner applied to use the Historic Preservation Fund to rehab all
these windows. They have a dispute with the contractor, who will not return the windows. So
now they must replace all the first -floor windows. They can use sash packs in this instance
instead of replacing the actual entire window and frame, so it is possible that if the windows ever
HISTORIC PRESERVATION COMMISSION
September 12, 2019
Page 10 of 12
come back, they could be put back in. They are no longer on the property. The second -floor
windows still are there.
515 North Van Buren Street — Northside Historic District (roof shingle replacement).
This will be a reshingling. It is not an appropriate roof currently, but was popular at the time, and
will be an appropriate roof.
Intermediate Review — Chair and Staff Review.
117 North Linn Street — Economy Advertising — Local Landmark (fabric awning replacement).
The awning on a portion of this local landmark will be replaced. In reviewing this, staff looks at
the awning structure and how it attaches to the building so that it doesn't damage the building.
The awning fabric is something that can be easily replaced. Staff considers the actual material
temporary like a house being painted. It will be a rather elaborate stripe. Historically many of
these awnings were also striped. It will be matching one of the food trucks that you see on the
Ped Mall.
CONSIDERATION OF MINUTES FOR AUGUST 8, 2019
MOTION: Burford moved to approve the minutes of the Historic Preservation Commission's
August 8, 2019 meeting. Pitzen seconded the motion. The motion carried on a vote of 8-0.
CONSIDERATION OF MINUTES FOR AUGUST 19, 2019
MOTION: Burford moved to approve the minutes of the Historic Preservation Commission's
August 19, 2019 meeting. Pitzen seconded the motion. The motion carried on a vote of 8-0.
COMMISSION INFORMATION AND DISCUSSION:
Correspondence to Council from Jesse Allen — Re: Augusta Place.
Bristow said this letter was sent from Jesse Allen to the Mayor in appreciation of all the work
that made the Augusta Place possible and it was suggested that we share it with the
Commission. The Commission did have a role in this project. It's just for information.
Civil Rights Grant — Tate -Arms and the Iowa Federation of Colored Women's Homes.
Bristow said the Civil Rights grant is being wrapped up that nominated Tate -Arms and the Iowa
Federation of Colored Women's Homes to the National Register. Those have been reviewed by
our State Nominating Committee. They are being sent to the National Park Service and we will
hear back in 45 or 60 days. We have never been concerned about the Iowa Federation Home
being approved, but we have had some concerns about Tate -Arms because nothing on the
interior is original. The National Park Service gave the City a grant for this project. They
suggested several large changes to the nomination after it had already been reviewed by the
State Committee. They didn't realize that the State Committee had already approved it. The
consultant made some of those changes. The grant also provided for some signage, which is
currently being fabricated and will be installed before the end of the month in front of each
house. Then there is an educational component that will be a web page on the City website with
more information about them. Commission members will be sent a link once it goes live.
HISTORIC PRESERVATION COMMISSION
September 12, 2019
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Boyd thought there was an opportunity to share this as one of the City's weekly video updates.
Bristow said there is also a Facebook page about "so you used to live in Iowa City" and it does
include historic information.
Historic Awards Ceremony.
Boyd said the working committee has a scheduled meeting in four weeks. There will be more to
come.
Deferred Proiects.
Bristow brought up the two projects deferred at the August meeting. She said the other project
was deferred to have the applicant do other drawings or a model to resolve a roof condition. The
owner only recently came back from Europe, so that's still in progress. There is a chance that
they will decide to just enlarge the single -story addition in a way that would be appropriate
instead of adding a second floor.
Downtown Landmarkina.
Burford asked if there was any information about the proposed downtown project that would
landmark some buildings on the Ped Mall.
Bristow said we are currently going through the National Register nomination process for
downtown. She said the urban renewal area was included because that allows us to include
College Street in our National Register boundary. If we did not include urban renewal, we could
not include College Street because the relationship with cars and such is ruined by the
Pedestrian Mall. The buildings along the south side of College Street in the 100 -block are all
very significant to the downtown story. The Crescent Block was sold in recent years and was
toured by staff at that time. That building, except for the bar part, is amazingly intact in the upper
floors, though it had been vandalized for quite a while. The new owner has proposed to
landmark the buildings in that block that are not landmarked except, of course, the corner
building, and to build a tower addition behind four of those buildings, set back almost 80 feet.
Staff had studied sight lines in this area about a year ago. The proposal had several issues such
as it said they would landmark the College block building and it is already a landmark. The
project would likely come before the Commission if the buildings are landmarked.
ADJOURNMENT: DeGraw moved to adjourn the meeting. Seconded by Sellergren.
The meeting was adjourned at 6:45 p.m.
Minutes submitted by Judy Jones
HISTORIC PRESERVATION COMMISSION
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HISTORIC PRESERVATION COMMISSION
► s = ► 4347x407
2018-2019
TERM
10/1
11/0
12/1
1/10
2/14
3/14
4/11
5/09
5/23
6/13
8/08
8/19
9/12
NAME
EXP.
1
8
3
AGRAN,
6/30/20
O/E
X
X
O/E
O/E
X
O/E
O/E
X
X
X
X
X
THOMAS
BOYD, KEVIN
6/30/20
X
O/E
X
X
X
X
X
X
O/E
X
X
X
X
BUILTA, ZACH
6/30/19
X
X
X
X
X
X
X
X
X
X
--
--
--
BURFORD,
6/30/21
O/E
O/E
X
X
X
X
O/E
X
X
X
X
X
X
HELEN
CLORE,
6/30/20
O/E
X
X
O/E
X
X
X
O/E
X
O/E
O/E
X
X
GOSIA
DEGRAW,
6/30/19
X
X
X
X
O/E
X
X
X
X
O/E
X
X
X
SHARON
KARR, G. T.
6/30/20
X
X
X
X
X
X
X
X
X
X
X
X
X
KUENZLI,
6/30/19
X
X
X
X
O/E
X
X
X
X
O/E
X
X
O/E
CECILE
KIPLE, LYNDI
6/30/22
__
__
__
__
__
__
__
__
__
X
X
X
PITZEN,
6/30/21
X
X
X
X
X
X
X
X
X
X
X
X
X
QUENTIN
SELLERGREN,
6/30/22
--
--
--
--
--
--
-
X
X
X
JORDAN
SHOPE, LEE
6/30/21
X
X
O/E
X
X
X
X
X
O/E
--
-
Item Number: 5.e.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Housing & Community Development Commission: September 19
CITY OF IOWA CITY
MEMORANDUM
Date: 10/18/19
To: Mayor and City Council
From: Kirk Lehmann, Housing and Community Development Commission Staff
Re: Recommendation from Housing and Community Development Commission
At their September 19, 2019 meeting the Housing and Community Development Commission
made the following recommendation to the City Council:
(1) By a vote of 7-0 the Commission recommends to City Council that the City allocate Low
Income Housing Tax Credit (LIHTC) funds to Housing Trust Fund of Johnson County in support
of LIHTC project and that City continue to work with their board to identify the best use of funds.
By a vote of 6-0 (Nkumu absent) the Commission recommends to City Council to approve the
FY19 Consolidated Annual Performance and Evaluation Report with modifications as discussed.
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 19, 2019 — 6:30 PM
MEETING ROOM D, IOWA CITY PUBLIC
LIBRARY
FINAL
MEMBERS PRESENT: Peggy Aguilar, Matt Drabek, Charlie Eastham, Vanessa Fixmer-Oraiz,
John McKinstry, Peter Nkumu, Maria Padron
MEMBERS ABSENT: Megan Alter, Lyn Dee Kealey
STAFF PRESENT: Kirk Lehmann, Erika Kubly
OTHERS PRESENT: Delaney Dixon, Barb Vinograde, Brian Loring, Sara Barron, Maryann
Dennis, Adam Robinson, Stu Mullins, Ron Berg, Heath Brewer, Becci
Reedus, Chelsey Markle, Nicki Ross, Daleta Thurness, Crissy
Canganeli, Michelle Heinz
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends to City Council that the City allocate Low Income Housing
Tax Credit (LIHTC) funds to Housing Trust Fund of Johnson County in support of LIHTC project and that
City continue to work with their board to identify the best use of funds.
By a vote of 6-0 (Nkumu absent) the Commission recommends to City Council to approve the FY19
Consolidated Annual Performance and Evaluation Report with modifications as discussed.
CALL MEETING TO ORDER:
Fixmer-Oraiz called the meeting to order at 6:30 PM.
APPROVAL OF THE AUGUST 15, 2019 MINUTES:
Aguilar moved to approve the minutes of August 15, 2019. McKinstry seconded. A vote was taken and
the motion passed 7-0.
PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
Sara Barron (Affordable Housing Coalition) wished to invite all the HCDC Commission members and all
others to the Affordable Housing Coalition annual meeting on Thursday, September 26 at North Ridge
Pavilion, reception beginning at 4pm with the annual meeting starting at 5pm. Candy Evans, one of the
leaders in the Golfview Residents Association will be there to tell her story about the organization of the
residents to protect their affordable housing and the state and national ripples they have created.
CITY STEPS REVIEW:
Fixmer-Oraiz noted The City annually solicits input about its five-year Consolidated Plan, titled CITY
STEPS. Based on agency feedback, HCDC wants to engage agency representatives in this process
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September 19, 2019
Page 2 of 10
outside of typical funding cycles. This review provides an opportunity for agencies to share trends, gaps,
and needs around the community with HCDC and to discuss plans which guide City funding. This may
lead to proposed amendments to the adopted Consolidated Plan.
Lehmann noted this is based on the Aid to Agencies process memo that the Agency Impact Coalition had
put together, the group of legacy agencies that have received funding in the recent past. One of their
ideas was that they want a more collaborative atmosphere, in terms of meeting outside of and having a
relationship beyond funding cycles. Lehmann noted staff thought this would be a good opportunity to
combine that with the regular City Steps review process where they solicit feedback.
Becci Reedus (CommUnity Crisis Services and Food Bank) asked what the plans are for the City to get
additional input for the Consolidated Plan from the agencies. Lehmann responded that consultants have a
draft that is being reviewed by City staff, once reviewed, staff will send it back for final edits after which it
will become publicly available to help guide decisions. Typically, the City Steps review is for HCDC to
discuss the plan that's already adopted. Reedus asked if most agencies that receive legacy funding were
involved in the process for the new plan. Did the City get the input it needed? Also is there a review
period before the draft is finalized? Lehmann said the draft review is coming up. He added they did hear
from, if not every legacy agency, most legacy agencies and he was pleased with the turnout at events
and the survey response. He noted they started hearing the same things repeat which is usually a sign
that you're identifying common issues. Reedus asked if the final draft goes to City Staff after the
consultants finish and Lehman acknowledged that was correct and stated staff will review the plan in time
to inform the December funding rounds for CBDG and HOME. This means there should be a complete
draft by the time of the January allocations for Aid to Agencies. Reedus asked if the Agency Impact
Coalition will have an opportunity to look at the draft plan at some point. Lehmann confirmed they would.
Maryann Dennis (The Housing Fellowship) stated she noticed in the HCDC minutes of August 15, that it
was suggested that applicants for funding receive points if they try to lower rent so the houses that they're
renting reduce cost burden. Dennis stated she agrees with that but noted they have applied to the City for
HOME funds since the Ciyt first got HOME funds and always tried to lower rents as much as possible. In
fact, they had some old agreements that agreed to lower rents on 21 permanent affordable rental homes
and offer the rents so that a family at 30% was not cost burden. From 2003 to 2017 that resulted in a loss
of revenue to The Housing Fellowship of $891,594 and in the meantime they were paying back the loan.
In 2018 and 2019 The Housing Fellowship and their consolidated entities that are low income housing tax
credit projects have paid back to the City either HOME or CDBG funds $91,605.95 which are funds that
go back into the pool so that anybody who's applying for HOME or CDBG can access that money. So
while she agrees with giving points for lower rents, she would like the Commission to consider giving
points for recipients of City funds who are able to pay back.
McKinstry noted they have had as part of the criteria in the past how many funds were leveraged from
outside the City, such as state or federal funds. He feels the request is compatible with what they've done
in the past, to say that if an agency can return monies to the City that is the same sort of idea as leverage
because it's a greater efficiency for the City's investment.
Eastham noted the Commission will look at the Consolidated Annual Performance Evaluation Report or
CAPER later on in the agenda, which shows that for the last year about 90 units received CDBG and
HOME assistance. The rents for those units are reported in the CAPER too. Eastham stated 88% of
reported units that received CDBG or HOME assistance had rents that required an income of $24,000 or
more to be not cost burden. To him that is the essential problem. Eastham thinks the way to get lower
rents is to reduce debt service and/or property taxes. Nonprofit affordable housing developers in the City
are not required to pay property taxes, so the only other mechanism for lowering rents is to reduce debt
service, so he would prefer the Commission concentrate on reducing debt service and not requiring
affordable housing developers in those circumstances to repay City funds.
Crissy Canganeli (Shelter House) stated the coalition of organizations that formed has compiled and
collected information but that the public meetings for City Steps didn't allow for a picture that's more
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cohesive and speaks to what organizations are seeing. When they collectively look at that information
there's been an average increase of 25% to 30% in services across the organizations. Looking even
further back, over the last 10 years, using Shelter House as an example, they've had a 100% increase in
the number of people that they've served and 125% increase in the number of nights of shelter. For all of
the organizations that participated in City Steps, there have been substantive changes and increases in
programming. Canganelli stated she is concerned, as are others, that the public meetings and
methodology for collecting input for City Steps misses that kind of input because of the formulaic
approach that is required to provide information. In so much as that document is used to inform allocation
decisions, she feels there is a missing piece which has been discussed in the past, there is just a
baseline of funds that are available and how those have increased or not increased in comparison to both
the depth, substantive nature and the quantity and activity of services that have changed and increased
across the community. Canganelli stated they would like to be able to have a conversation about that.
McKinstry asked if they would like to see that reflected in the City Steps document. Canganelli said it
should be reflected somewhere and it would be a compelling conversation for folks serving on this
Commission, for the Council and for the city at large.
Fixmer-Oraiz stated it is appropriate for placement in City Steps because it is a five year plan and it must
be revisited every four years, particularly with so much changing. She is not sure if there's precedent for
that, or there are requirements since the document is put together and submitted to HUD.
Lehmann said there are lots of requirements, but thinks the conversation could fit in there, especially the
increase in services piece. There could be a narrative noting the funding has remained relatively stable,
but he could add charts if they have the data would like to share. Perhaps the last five years' worth of
people served and how that's increased, especially in different categories of services, that could be
valuable. Lehmann noted they are just now reviewing the strategic plan portion of the report so it's a good
time to include that local data.
Canganelli said they have been unclear on what they should provide, where it goes and how it will be
used, they have started that process and are probably 60% of the way there of collecting all the data and
have a good picture of what it's looked like for 10 years. Kubly said the timeline constrain is probably
more the City's budget process so they should provide that info ahead of Council's budgeting process.
Eastham noted it is best to make recommendations to the City Manager early in the budgeting process,
before he makes recommendations to Council. Canganelli noted the City Manager said he would have a
conversation with the Agency Impact Coalition soon.
Lehmann added City Steps has more time, so they should focus on the budget schedule.
Eastham asked if there would be problems with putting that information the Agency's requested into the
HUD report. Lehman said it could be described narratively and show the need. Fixmer-Oraiz noted that
given the document length, perhaps it should be in a separate document. Lehmann said the data could
alternatively be included in an appendix. Fixmer-Oraiz said the big question from the Agencies seems to
be when to give input, how to give input, and where does it go. It should be reviewed in a timely manner
and continue on in a format that is easily accessible and carries weight. The City Steps seems a good
place because it is official but she also doesn't want the info to get diluted because then it isn't useful.
Canganelli said it would help to minimize some of the fragmentation they have experienced in knowing
what is happening collectively throughout the community. It would be good to have collective input even
if in a narrative format.
Lehmann said it could also be helpful to approach it from the mindset like the Affordable Housing Action
Plan, where it was concise, the Consolidated Plan is a great document to think through, but it identifies a
lot of issues and can get convoluted quickly. He suggested to create a more strategy plan with line items
identified of what they want to do over the next five years.
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Fixmer-Oraiz stated there should be more conversation about this in the future, but in terms of City Steps
perhaps that is the place to start showing trends and gaps. Lehmann agreed and said this sort of a
discussion should be a regular topic each year when they review City Steps to discuss priorities and
possible changes, its good to approach it from a collaborative nature. Lehmann added next month HCDC
will discuss ways to improve the public input process as well. Fixmer-Oraiz asked if moving forward they
can get some timeline answers for budgeting and where would be some ideal opportunities for comments
for Agency Impact Coalition or others to provide comments before it goes to City Council.
CONSIDER RECOMMENDATION TO CITY COUNCIL ON STIPULATIONS FOR THE HOUSING
TRUST FUND OF JOHNSON COUNTY (HTFJC) ALLOCATING CITY LOW INCOME HOUSING TAX
CREDIT (LIHTC) FUNDS:
Fixmer-Oraiz stated Iowa City shares a LIHTC application with the HTFJC. On August 20, 2019, HCDC
voted to support City staff's recommendation that the City provide the HTFJC its LIHTC match funding to
allocate, with the caveat that there be an opportunity to further recommend stricter rent and tenant
income requirements. At this meeting, HCDC will consider a final recommendation to Council as to
possible requirements for its allocation or use by HTFJC.
Lehmann noted there are two memos in your packet, one from HTFJC, and one from City staff that went
to Council. HCDC's recommendation was sent to Council indicating your recommendation that HCDC
supports this but wants additional caveats on how it will be allocated with the goal of decreasing rents as
much as possible for as many people as possible. In HTFJC's memo they state "Dear HCDC, I relayed
your request that the HTFJC prioritize the goal of using the City's $200,000 FY20 LIHTC funding to further
encourage LIHTC developers to offer rents as low as possible, for as many of the tenants as possible.
The HTFJC Board of Directors will work to achieve HCDC's request to use the City's LIHTC funding as an
incentive with LIHTC developers. We look forward to the opportunity to streamline the LIHTC funding
process for developers in the coming year by aligning the HTFJC's LIHTC priority award cycle, with an
anticipated $1.3 million available, with the City oflowa City's LIHTC funding. Please let me know if you
have any questions or concerns. Sincerely, Ellen McCabe, executive director." Lehmann noted that he
also distributed tonight a memo from The Housing Fellowship.
Maryann Dennis (The Housing Fellowship) noted her comments are based on The Housing Fellowship
but she is also ex -officio on The Housing Trust Fund of Johnson County Board of Directors. But tonight
she is speaking from The Housing Fellowship, not The Trust Fund and she knows The Trust Fund will do
everything that they can to reduce rents. Dennis reiterated that The Housing Fellowship has always tried
to reduce rents so that very low income renter households are not cost burdened. The Fellowship is a
nonprofit housing developer, but also a LIHTC housing developer, which is another body of knowledge
that can get complicated. Bottom line is a LIHTC developer receives a reservation of tax credits which
can be sold to investors. The investors in LIHTC projects are not altruistic. They are in it because they get
a dollar for dollar reduction on their income tax liability, get a return on their investment, and can claim
losses for depreciable items for the property. They are in it to make money. Dennis noted as a developer
who wants to do affordable rental housing for low income people, if you get a LIHTC award but you can't
sell the tax credits to an investor, you don't get the property. Any grants in funding decrease the eligible
basis of the credits thereby reducing the credits available for the developer to sell to an investor. The
investor then becomes 99.99% owner of that project, and they have full control of the project as far as
income and expenses over the first 15 years that project. Dennis reiterated the investor wants to make
money and again if they can't sell the credits, they don't get the project. Additionally, The Iowa Finance
Authority, which administers the LIHTC funding has certain underwriting criteria that every application
must meet. Dennis outlined a couple of the criteria; there's a mandatory minimum debt coverage ratio that
so you can't have to too low of debt because then the project is making too much money and you can
borrow more money and don't need that much credits. On the other side, there must be a minimum debt
coverage ratio and yet not go over a maximum debt coverage ratio. Reducing rents further than what the
LITHC program allows has impacts and makes servicing debt more challenging. The Finance Authority
also has a per unit cost cap for every project and adding more sources of funding then are necessary can
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September 19, 2019
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make the project go over that per unit cost camp. Dennis feels it is important that people are not cost
burdened, especially very low income families, but the best way to do that is to provide tenant base rental
assistance, which could be done with these funds, and it is an eligible expense for the HOME program.
This way one can get the investors and then have a program where the funding is essentially a voucher,
and then the rents would be that guaranteed so they're not cost burden. Of course, the tenant could move
and the voucher would move with them.
Eastham noted that Dennis has made an excellent argument for the City not using the money to support
low income housing tax credit project because the way we've been doing that in the past with what the
City has been buying is non -affordable units for very low income households.
Dennis stated they are building a LITHC building right now, at 628 South Dubuque Street, and they had to
do market rate units in that building, four market rate units, without any credits to provide units to folks at
30% median income or below. The one bedrooms units at 30% in that building will be $379 a month and
for somebody who was on Temporary Assistance to Needy Families it could be burdensome for them, but
it's the lowest rent for a one bedroom in Johnson County.
Eastham asked how many units in that building will be rented at that amount. Dennis said at the 30%
there are two one -bedrooms and two three -bedrooms, and then there's some units at 40%. Dennis can
send the Commission the rent list, but the rents go from $379 for a one -bedroom and the lowest for the
two bedrooms are $440. Eastham noted they have seen the data on rent levels for tax credit finance
projects developed in this area for the last few years and they all seem to reflect what Dennis states.
Eastham agrees with the recommendation to use City funds to establish a form of a voucher system.
McKinstry agrees and thinks it makes sense and is more efficient and avoids all the extremely complex
financial issues with LIHTC and easier to get funding for LIHTC.
Dennis added that the LIHTC program is an IRS program and it produces the vast majority of affordable
rental properties in the United States. In a LITHC project, initially the units must be affordable for 30
years, although the investors are only in it for 15 years and only get their credit for 10 years. There is an
IRS rule for an opportunity for a qualified nonprofit to acquire those properties which is why The Housing
Fellowship as a nonprofit is even in LITHC.
Lehmann stated there have been some LITHC projects in the past, but there is only so much capacity for
local nonprofit developers to develop LITHC project. One of the reasons the City started funding LIHTC
projects was attract outside developers and to leverage funds from outside the City to develop affordable
housing rather than go elsewhere where land values may be cheaper.
Dennis noted that project they are building right now, the City's LITHC fund gave that project $330,000
but the whole project is a $6.18 million project and the equity, which is cash into the project from the
investors, is going to provide $4.1 million, which is not local money, it comes in from investors.
Kubly added, in the event of a voucher program, who would administer those vouchers and how would
the program continue after the initial allocation?
Eastham noted it could be either HTFJC if they were able to, or possibly the Iowa City Housing Authority.
He added that this conversation should include HTFJC's board if it were to continue. As to the funds, the
City would need to continue allocating funds.
Lehmann noted that in the case of a voucher program, it also may not count as a local contribution if it is
tenant-, not project -based. This would go against one of the other original reasons the City began
providing funding, which was that projects received points with local City funding.
Fixmer-Oraiz concluded that it sounds like everyone agrees that these funds should be provided to the
HTFJC, but it sounds like we need to continue to work with their board.
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September 19, 2019
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Eastham moved to recommend to City Council that the City allocate Low Income Housing Tax
Credit (LIHTC) funds to Housing Trust Fund of Johnson County in support of LIHTC project and
that City continue to work with their board to identify the best use of funds. Padron seconded the
motion.
A vote was taken and the motion passed 7-0.
AID TO AGENCIES (A2A) FOLLOW UP:
Fixmer-Oraiz asked if there was any opposition to moving the Aid to Agencies Follow up agenda item
before the CAPER review because so many people stayed for that item? In that case, let's move it up.
Lehmann noted that for this item, he wanted a chance to talk briefly about liaisons and let HCDC know
that he has not heard back from the Agency Impact Coalition about a potential budget request for FY21,
but that after discussion today, it looks like the agencies do have a request, so they should provide an
update as to what they think the budget should be.
Canganelli (Shelter House) stated that the budget request calculated by the Agency Impact Coalition is
$568,400, that the group wanted to make sure the request was justifiable, so it is based on the increase
in services Legacy agencies have seen over the last 10 years. Canganelli continued that the request is
around a 9% decrease from last year's allocation, so the agencies see it as a fair starting point for
discussion. She noted that others were more involved in quantifying the increase in services, so she'll
turn it over to let someone else cover how they came to that number in more depth.
Ross (Table to Table) noted that the group of Legacy agencies worked with the Iowa Policy Project to
compile data from the last 10 years on how much funding agencies got and how much services have
increased. Ross added that once the data was collected, they identified that there has been around a
45% increase in services used, which doesn't even account for the increasing complexity of providing
those services. Ross continued that over the same time, funding has remained flat or decreased; as such,
agencies thought this would be a good way to identify what a fair increase was in budget.
Eastham stated that he thought it could be higher as requests could still outstrip that budget.
Lehmann noted that FY21 requests came in at approximately $630,000.
Canganelli noted that she doesn't think the starting point is meaningful since it was never initially
determined by need, but after discussions with the City Manager's Office, Legacy agencies want to be
cognizant of constraints within the City budget, but that she feels this budget is within reach and will help
agencies meet those increased needs.
Reedus (CommUnity) added that this is a lot better place than agencies were in last year, and that
agencies should start asking for what they need rather than what they think they will get.
Eastham asked about the process for FY21 and how HCDC's recommendations will figure into it.
Lehmann noted staff will determine rankings and recommend funding, and HCDC will approve or tweak.
Eastham asked if HCDC was the correct body to do that and suggested that agencies through the
Agency Impact Coalition may be better situated to identify needs and allocate fuds or determine what to
request in advance, that the cooperation happening is good and could increase.
Heinz (Inside Out) noted that not all agencies have been represented in Agency Impact Coalition
meetings or correspondence.
Lehmann added that staff making the initial recommendation is intended to help stabilize allocations to
avoid shifting priorities of HCDC members as they change over time.
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September 19, 2019
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Fixmer-Oraiz stated it that for now, it may be best to stick to current process established, but that it can be
an ongoing discussion as processes continue to change over time.
Lehmann noted that FY21 Aid to Agencies applications are online currently at www.icgov.orq/actionplan
and he would send a link as follow up. Lehmann asked if there was any opposition to staff assigning
liaisons randomly, that hearing none, he would include that in his follow up email.
CONSIDER APPROVAL OF THE FY19 CONSOLIDATED ANNUAL PERFORMANCE & EVALUATION
REPORT (CAPER):
Lehmann stated the CAPER goes to HUD but not Council, it is just a chance for HUD to review recipients
data. Tonight he will only review portions of the document, including local data. The first one to review is
the City Steps outcomes and progress from the last five years towards the goals in the Plan. Lehmann
noted that most goals have made good progress or have already been achieved. The City will also not hit
a couple goals because of changes in priorities and project quantity. Overall, the City has produced more
housing than expected which indicates we can have higher goals for the next Plan. However, for
improving and maintaining public infrastructures and amenities through neighborhood improvement
projects, the City will not probably hit that goal because there have been fewer larger projects funded
rather than more smaller projects. Another goal that won't be achieved is removing slum and blight
because economic development goals have somewhat shifted away from downtown fagade projects
towards those affordable housing projects.
The second table Lehmann discussed was where projects funded in FY19 are at. Some projects were
completed in the year, though many are still ongoing, especially housing projects which take more time.
Next Lehmann discussed the race table based on projects completed. CDBG and HOME have helped
more nonwhite and Hispanic households compared to racial characteristics in the City. One notable trend
that was different this year was that Hispanic households were assisted less in the HOME program this
year compared to the past. Lehmann stated it seems like a blip on the radar at this point, and is not too
worried about it, but it's something to keep an eye on. Lehmann thinks it is partially explained by more
City HOME funding going towards programs assisting persons with disabilities, which tend to have a
higher proportion of non -Hispanic white households, which affected the racial/ethnic demographics.
For funds made available this year, the City spent down some backlog of HOME funds, which helps
ensure they will hit federal timeliness rules and that agencies are working through their funds. In HOME
there are two years to commit funds and four years to spend them because of the time to complete
housing projects. CDBG uses a different process which is not as much of an issue right now. It is
important to make sure that the City is using funds to produce units and not let them sit in the account.
Federal funds have successfully leveraged additional funds. For this fiscal year, projects are expected to
leverage $1.18 for every dollar of federal funds used. Most comes from HOME projects because CDBG is
often granted to organizations whereas HOME projects tend to leverage private financing. There are also
additional subsidies through a local match to HOME so the City exempts property taxes on affordable
housing units. For this year, the City will forgo $175,000 over the life of its projects.
Lehmann next discussed affordable housing. For projects completed this year, the City supported 109
persons through affordable housing, 23 of whom were homeless, primarily in Cross Park Place. No tenant
based rental assistance projects were completed this year, 24 new units were constructed this year,
again primarily at Cross Park Place, 73 existing units were rehabbed, and 12 new units were acquired.
Padron asked how the goals are decided for affordable housing. Lehmann said for this table specifically
the one year goal is set by the units that were funded in FY19. The five year goals get set as part of the
Consolidated Plan. Lehmann wasn't here for the last process, but imagines it looked back over history
and used experience to determine how many people they could expect to assist. Padron understands
there is a goal the City is trying to achieve but would also like to see that in reference to what is the actual
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September 19, 2019
Page 8 of 10
need. Drabek agreed that it would be nice to see a visual representation of what percentage of the need
the goal represents. Lehmann said they can try to calculate that and include it in this City Steps.
Lehmann moved on to households assisted, most households were extremely low income. Most housing
units for this CAPER were actually funded with CDBG, which isn't typical, but both Cross Park Place and
Walden Place were funded with CDBG and they were both large affordable housing projects. Lehmann
noted HCDC has talked about noting actual rents, so he showed a breakout of different rent levels and
the amount of units produced. They see rents consistently below market rate but affordable is in the eye
of the beholder. If they were to look at strictly 30% AMI, per Eastham's preferred method, then only some
units are available to those populations. Lehmann stated the most affordable units are SRO (single room
occupancy) units. He added the City just got new fair market rents which take effect October 1, which
shows its approximately $500 per bedroom for larger units, or $1011 for a two bedroom (up from $902).
Sara Barron (Affordable Housing Coalition) noted that data came out from the Joint Center for Housing
Studies at Harvard University which shows that Iowa as a state lost many affordable housing units,
particularly at that lowest end of the cost spectrum over the last 27 years. Obviously rents are going up
faster than people's wages are, so when you think about what you have to do to reverse that trend when
it is that least expensive housing that is being lost as time goes on.
Lehmann noted the data he is showing includes utilities whereas most rents do not. In terms of homeless
and other needs, the City is active with the local homeless coordinating board and it has done several
cool projects recently such as the landlord risk mitigation fund which is a way to try and incentivize
landlords to take on tenants they perceive as "risky" with the idea to house hard -to -house populations.
Crissy Canganelli (Shelter House) had some comments to be added with regards to the Shelter House
data. The 14 beds needed for veterans has been reduced to 11 and in October will be reduced to 9 per
the VA.
Lehmann noted the City helps low income individuals and families avoid becoming homeless, through a
number of ways. 66% of CDBG/HOME funds for FY19 went towards housing affordability, 14% went to
support organizations that either directory provide homeless supports or provide public facilities helping
low income households (like CommUnity). 2% of federal funds went to economic development initiatives
with the idea that increasing incomes reduces housing cost burdens and keep people housed.
Padron noted that the report should state somewhere how much affordable housing was lost. The
CAPER is reporting good things but it should also reflect the missed opportunities. Lehmann noted they
only have the data for the units they monitor. He added when doing the Fair Housing Choice Study, it
looked at the units they monitor that were lost, but most are owned by nonprofits that keep it affordable,
even if it's not being monitored anymore. He added he can explore that in future CAPERs.
Canganelli also added that there are several other items that could be added, such as Rapid Rehousing
programs for homeless individuals in the transition to permanent housing, permanent support housing,
and shortening the period of time for individuals. Canganelli will send Lehmann language to consider.
Lehmann encourages the Commission to read about the other actions as it is a pretty good summary of
the City programs. There is one thing Lehmann would also like added to the document which is that the
City hosted an equity diversity inclusion fellow with a focus on sustainability. She just presented her report
on equitable outreach as a way to think about how to map stakeholders and make sure that you're getting
to the people that should be prioritized most for outreach.
Eastham noted his appreciation for including the rents of assisted units in the document.
Padron moved to approve the FY19 Consolidated Annual Performance and Evaluation Report with
modifications as discussed. Eastham seconded the motion.
A vote was taken and the motion passed 6-0 (Nkumu absent).
Housing and Community Development Commission
September 19, 2019
Page 9 of 10
HOUSING AND COMMUNITY DEVELOPMENT INFORMATION:
Lehmann noted the next meeting will be back in Senior Center room 202 at 6:30pm on October 17.
Discussion items will be CDBG projects without agreements, the annual public review process and Aid to
Agency questions that you have for applicants. Lehmann also distributed the monitoring schedule for
agencies to provide reports on their projects. FY21 Aid to Agencies applications are online now too.
Community Development happenings: at the IFA conference two weeks ago Cross Park Place won the
special needs housing development award. They also met with other state entitlement communities this
week and are establishing an online forum to continue discussions on best practices. The City was
monitored by HUD last week about our overall management, other than some outdated citations, we're
looking pretty good. Council will consider the tax exemption recommendation at their next meeting.
Two upcoming events, first the Iowa ABA conference October 9-11 and the other is tomorrow morning,
Sam to 10 at Merge downtown, it is a Childcare Solutions Summit.
ADJOURNMENT:
Padron moved to adjourn. Aguilar seconded the motion. A vote was taken and the motion passed 6-0
(Nkumu absent).
Housing and Community Development Commission
September 19, 2019
Page 10 of 10
Housing and Community
Development Commission
Attendance Record
Name
Terms Exp.
7/11
8/15
9/19
Aguilar, Peggy
6/30/22
X
X
Alter, Megan
6/30/21
X
X
O/E
Drabek, Matt
6/30/22
O/E
X
X
Eastham, Charlie
6/30/20
X
X
X
Fixmer-Oraiz, Vanessa
6/30/20
X
X
X
Kealey, Lyn Dee Hook
6/30/22
O/E
X
O/E
McKinstry, John
6/30/20
X
O/E
X
Nkumu, Peter
6/30/22
O/E
X
X
Padron, Maria
6/30/20
X
X
X
Resigned from Commission
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Vacant
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Human Rights Commission: August 22
Item Number: 5.f.
Page 1 of 4
Approved Minutes
Human Rights Commission
City Hall, Helling Conference
August 22, 2019
Members Present: Jeff Falk, Cathy McGinnis, Bijou Maliabo, Jessica
Ferdig, Barbara Kutzko, Tahuanty Pena.
Members Absent: Adil Adams, Noemi Ford, JonathonMunoz
Staff Present: Stefanie Bowers.
Recommendation to Council: Yes. The Human Rights Commission makes the
following recommendation to City Council for the
Social Justice Racial Equity Grant for fiscal year 2020.
Call to Order: The meeting was called to order at 5:36 PM.
Social Justice and Racial Eauity Grant: The Commission followed up from its
discussion of July 3 on the recommendations for changes/updates to the Social Justice
and Racial Equity Grant (SJRE) for fiscal year 2020.
The recommendations are as follows:
1. Governments, public schools, colleges and universities should not be a primary
applicant. Like City departments, governments, public colleges, universities and
public schools receive money from federal, state and local tax collections. Such
institutions should not compete with local nonprofits for limited City funding. If a
government, public school, college or university have a project that they would like to
initiate it should be submitted as a part of their annual budget process. This would not
restrict a government, public school, college or university from being a non- primary
applicant to a grant. This also would not prevent an organization associated or affiliated
with a government, public school, college or university from applying as a primary
applicant. For example, a student association or a parent teacher organization.
2. Ineligibility periods should be placed on organizations that have received
prior SJRE grant funding. Starting with fiscal year 2020, organizations that
receive SJRE grant funding will be ineligible to receive SJRE grant funding in the
next SJRE grant cycle. For example, if organization "A" receives funding in the
SJRE grant FY20 cycle, it would not be considered for funding prior to the FY22
grant cycle. This would be true even if it is a new or different project than had be
funded in FY20.
3. Whether an organization has received or will receive funding from the City of
Iowa City should be considered when making recommendations as to who should
be funded. Starting with fiscal year 2020, commissioners should factor into its
consideration, when making a recommendation to the City Council as to who should be
Page 2 of 4
funded, whether an organization has received funding for any project from the City of
Iowa City within the last five years, and if so, the amount of the funding, and the duration
of the funding.
4. There should be a maximum amount requested by each proposal. Starting with
fiscal year 2020, organizations will be restricted to requesting no more than $25,000 for
a project.
5. Applicants should be strongly encouraged to attend an open house
informational session on the grant that will be presented by commission
members. The informational session will be an opportunity to learn about the grant,
the process, and how commission members evaluate and rank the applications. The
event will be held in the month of November prior to the application period which
runs from December 6 — January 2.
6. The application form should state in its opening introduction that the
intent and purpose of the SJRE grant is to service and benefit Iowa Citians
as much as reasonably possible.
7. The application should provide in its opening introduction a definition of social
justice and racial equity to serve as guides for both commissioners and
applicants. The proposed definition is a merger of two definitions taken from the
Adams, Bell and Griffin (2007) book Teaching for Diversity and Social Justice and the
Greater Milwaukee Foundation.
For purposes of this grant the Commission would use the below definition to evaluate
each application based on the six identified priority areas —housing, building community,
employment, criminal justice, education, health.
Social justice and racial equity are both a process and a goal. The goal is full and equal
participation of all groups and individuals in a society that is mutually shaped to meet
their needs, allow them to reach their full potential, and limit/decrease barriers. This
definition includes a vision of society that is equitable, and where all members are
physically and psychologically safe and secure.
8. The application should ask applicants to provide a narrative about how
the proposed project came to be. The narrative could be descriptive or based
on city or statewide statistics. This would be added prior to the question that asks
What community need does this program, service or activity fulfill? Response
should include information or data that demonstrates the need (local or statewide
data).
9. The application should ask whether a sustainability plan has been
established for projects that wish to continue in the future without SJRE
grant funding. The sustainability plan must be specific on future funding and not
simply state the agency will continue to look for support. A sustainability plan is not
required for projects to be recommended for funding and is only applicable for
projects that plan on continuing after the SJRE cycle ends.
Page 3 of 4
10. The application should ask how the good or service produced as a result
of a project will be shared and/or communicated with the targeted community
and the larger community. This question would replace How will these outcomes
be shared beyond your organization with the community?
11. Recipients of the SJRE grant after completion of the grant cycle must as a part
of the agreement present to the commission and the community at a commission
sponsored forum on their project. The project presentation would include project
summary, objectives, results, and evaluation.
12. SJRE grant funding should be available for some operational expenses.
Operational costs should be defined as below and grant recipients would be
allowed to use up to 25% of its funding request on operational costs.
Operational Costs: expenses which are related to the operation of a business, or to the
operation of a device, component, piece of equipment or facility. They are the cost of
resources used by an organization just to maintain its existence. Examples Include but
are not limited to: salaries or wages of personnel, advertising, raw materials, license or
equivalent fees (such as Corporation yearly registration fees) imposed by a government,
real estate expenses (like rent or lease payments), furniture and equipment, utilities
(such as telephone service, internet connectivity, etc.), maintenance of equipment, office
supplies and consumables, and insurance premiums.
13. After applications have been received but prior to the recommendation to
City Council, commissioners may submit questions to applicants via staff.
These questions along with the response will be shared with all commissioners and
published to the public.
14. To keep within the spirit of the grant final rankings should serve different
populations. A statement should be given at the open house informational session
and at the Human Rights Commission meeting when allocations are being
recommended so stating.
15. Partial funding may be given to the next highest ranked applicant, if it is
clearly stated that the project may continue with less funds.
Adjournment: Motion to adjourn at 7:44 PM.
Page 4 of 4
Member Attendance Sheet
Member
Ter
m
1/8
1/24
2/19
3/19
4/16
5/21
6/18
7/03
7/16
8/20
8/22
Maliabo
1/202
Present
Present
Present
Present
Present
Present
Present
Present Excused Present
Present
McGinnis
1/202
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Munoz
1/202
Excused
Present
Present
Present
Present
Present
Present
Excused
Excused Present
Excused
Kutzko
1/202
Present
Present
Present
Present
Present
Excused
Excused
Present
Present
Present
Present
Falk
1/202
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Present
Pena
1/202
Present
Present
Excused
Present
Present
Present
Present
Present
Excused Present
Present
Adams
1/202
Excused
Present
Present
Present
Present
Absent
Present
Excused
Present
Present
Excused
Ferdig
1/202
Present
Present
Present
Present I
Present
Present
I Presentl
Present
Present
Present
Present
Ford
1/202
1 Present
Excused
Present I
Excused I
Present
I Present—I
Present I
Excused
lPresent
Present
lExcusprj
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
Item Number: 5.g.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Library Board of Trustees: September 26
QWW IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
DwTox Elsworth Carman • nrow 319-356-5200 - rm 314356-5494. %pt orq
BOARD OF TRUSTEES
Minutes of the Regular Meeting
FINAL APPROVED
September 26, 2019
Members Present: Wesley Beary, John Beasley, Kellee Forkenbrock (in at 5:24 pm), Derek Johnk,
Robin Paetzold, Tom Rocklin, Monique Washington.
Members Absent: Carol Kirsch, Hannah Shultz.
Staff Present: Elsworth Carman, Kara Logsden, Patty McCarthy, Elyse Miller, Brent Palmer, Jason Paulios,
Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Beary called the meeting to order at 5:06 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the August 22, 2019 Regular Meeting of the Library Board of Trustees were reviewed. A
motion to approve the Regular Minutes was made by Johnk and seconded by Washington. Motion carried
6/0.
Items for Discussion/Action.
Evaluation of Director. Carman requested the meeting be closed for the purposes of his personnel
evaluation. Voice vote: Beary, Beasley, Johnk, Paetzold, Rocklin, Washington all voted aye. Meeting
closed at 5:08 pm. Motion to reconvene made by Rocklin and seconded by Paetzold. Meeting
reconvened at 5:39. Motion to accept the recommendations of the Evaluation Committee was made by
Rocklin and Johnk seconded. Motion carried 7/0.
FY19 Financial Reports. Carman said three Excel documents that had formula errors were corrected and
distributed at the meeting. Paetzold asked what was changed. Carman said the original Children's total did
not include print expenditures and the consolidated gifts and bequest line had a formula error. Carman is
interested in exploring future formats for financial reports. Paetzold would like to see the FY18 financial
reports. Beary said a small group will get together to look at the financials more deeply. Beary, Paetzold,
Carman, and Miller will get together and dig deeper into how to communicate future financial information in
the most helpful way.
FY21 Budget Request. Rocklin had a question about the increase in staff development and wondered if this
figure will get us where we want to be. Carman believes it's a step in the right direction as introducing more
staff development is a change in culture. He believes adding a modest amount of money is a start. Rocklin
asked if there are any library benchmarks to help determine how much per FTE should be spent. When asked
about non-English language materials, Carman replied $42,500 for non-English language materials is
creating a budget as these materials were formerly paid from NOBU funds. Translation services and
promotional materials will benefit from having a budgeted line as will the future. Paetzold asked how snacks
help behavior. Pilkington said kids cry because they are hungry and know there is food available. Paetzold
asked if the City is involved in this in a larger way. Carman said we do not currently know what monies are
available for next year through existing partnerships. When we begin summer reading planning, we will
know more. Rocklin asked about the $33,000 collection increase and if we can maintain our current
acquisition rate. Carman said we seek to maintain our current level of materials acquisition. Beasley
appreciates the narrative format of the budget request. Carman said we can package our financials with
narrative as we look at the future.
Staff Reports.
Director's Report. Carman said the new step on the Ped Mall by the west entrance to the library caused a
staff injury on day one. Thereafter, a patron fell, and there have been other missteps by staff and patrons.
Carman met with the City as this is a significant change and we need to work on solutions. Currently, there
are two orange cones and "watch your step" signs, and we closed the west non -automatic doors. The City
engineering staff will talk with the contractors. We are planning a water heater replacement as the current
one is 18 years old and no longer reparable. Our Building Manager, Brad Gehrke is working on this and it
should not disrupt our facilities budget. Carman will be on vacation from 10/5/19 to 10/15/19 and will have
limited internet access while he is away. He attended the IUPLA meeting in Des Moines last week. For the
first time, managers from the IUPLA libraries Children's departments also gathered in Des Moines. Carman
presented at the first of two City Council orientations with other department heads. The second orientation
will be for elected Council members and will have a different scope. After the orientation, Carman was asked
about the library going fine free for all. Carman is looking forward to meeting again after the Council
elections.
Departmental Reports:
Adult Services. None.
Community & Access Services. None.
Development Office. It is the time of year when McCarthy's desk gets covered with donations for our Arts &
Crafts Bazaar. The Community Foundation of Johnson County is fully funding a grant by Maynard and
McCarthy to create a program called "Creating Readers." McCarthy noted the 21st anniversary of the Book
End.
Bookmobile Report. Washington said she received another request for a Bookmobile stop at the new senior
living housing complex near GreenState Credit Union on the east side of Iowa City.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Follow-up items will be Carman's next evaluation.
Announcements from Members. Paetzold said going to ILA has been beneficial. Carman said a small
number of staff are going this year. The Nebraska location has been an impediment to attendance this year.
Beasley said he's been watching Ken Burns country music documentary and was surprised to find out that
Shel Silverstein wrote "A Boy Named Sue," as well as "The Giving Tree."
Committee Reports.
Foundation Members. No meeting.
Communications. None.
Disbursements.
The MasterCard expenditures for August, 2019 were reviewed. A motion to approve the disbursements for
August, 2019 was made by Johnk and seconded by Forkenbrock. Motion carried 7/0.
Set Agenda Order for October Meeting.
Budget.
Ped Mall step update.
Adjournment. A motion to adjourn the meeting was made by Johnk and seconded by Washington. Motion
carried 7/0. President Beary closed the meeting at 6:37 pm.
Respectfully submitted,
Elyse Miller
3
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Date
Name
Term
Expiration
11/15/18
12/20/18
01/24/19
2/28/19
3/28/19
4/25/19
5/23/19
6/27/19
7/25/19
8/22/19
9/26/19
10/24/19
Diane Baker
6/30/19
x
X
X
O
X
X
X
O/E
Off Board
Wesley Beary
6/30/21
X
X
O/E
X
O/E
X
X
X
X
O/E
X
X
John Beasley
6/30/21
x
x
x
X
o
x
x
x
x
O
x
x
Kellee
Forkenbrock
6/30/23
x
O/E
x
x
x
x
O/E
X
X
O/E
X
x
Janet Freeman
6/30/19
O/E
X
X
O/E
X
X
x
X
Off Board
Derek Johnk
6/30/25
Not on Board
X
X
X
X
Carol Kirsch
6/30/23
x
x
x
x
x
x
x
x
O/E
x
O/E
x
Robin Paetzold
6/30/23
x
x
x
x
O/E
x
x
x
x
x
x
O/E
Tom Rocklin
6/30/25
Not on Board
X
O
X
O/E
Hannah Shultz
6/30/25
Not on Board
x
x
O/E
x
Jay Semel
6/30/19
x
O/E
x
x
X
x
x
x
Off Board
Monique
Washington
6/30/21
x
O
X
x
O/E
X
x
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Item Number: 5.h.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Park and Recreation Commission: August 7
IOWA CITY PARKS & RECREATION COMMISSION APPROVED
MINUTES AUGUST 7, 2019
MERCER PARK AQUATIC CENTER/SCANLON GYM
Members Present: Suzanne Bender, Steve Bird, Ben Russell, Cara Hamann, Joe Younker
Members Absent: Angie Smith, Jamie Venzon, Brianna Wills
Staff Present: Brad Barker, Zac Hall, Juli Seydell Johnson
Others Present: Jason Armstrong, Luke Eustice, Nick Kaeding
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Hamann, seconded by Bentler, to approve the July 10 2019 minutes as written Passed 5
0 (Smith, Venzon, Wills absent).
PUBLIC DISCUSSION
None
EASTSIDE SPORTS COMPLEX -ERIC HORNIG HITCHCOCK DESIGN GROUP
In 2016, Eric Hornig with Hitchcock Design Group, presented to the Commission. At that time, after
incorporating recommendations gathered from public and stakeholder meetings, Hitchcock Design Group
created primary and secondary concept master plans for an eastside sports complex to be located on 74
acres of land located at 420th Street and Taft Road. The primary plan includes several sports fields while
the secondary plan includes an indoor turf space, trail loops, a dog run, parking, neighborhood access,
concessions, restrooms, playgrounds and a maintenance facility.
At the July 10, 2019 Commission Meeting, members recommended that the City consider continued
development of plans for an eastside sports complex in the southeast district. Therefore, Seydell Johnson
invited Eric Hornig from Hitchcock Design Group to present at tonight's meeting, noting that several of
the current commission members were not on the commission in 2016. She shared that Josh Schamberger
with the Convention and Visitors Bureau, has offered to fund an update of the plan. Stakeholder meetings
are scheduled following the Commission meeting this evening as well as Thursday, August 7. Hornig's
presentation is attached to these minutes.
Hornig explained that during the initial process, the Iowa Department of Transportation expressed their
desire to acquire some of the land along the railway which would include approximately 7 acres of the 74
acres being considered for the sports complex placement. To date they have not advanced with this plan
but the easement is being considered in the design.
Following the presentation, Younker asked board members for their questions and feedback.
PARKS AND RECREATION COMMISSION
August 7, 2019
Page 2 of 6
Bird asked if there is a need for more soccer fields in Iowa City. Seydell Johnson said there is not a need
now, however, the issue is that eventually the wastewater treatment plant will expand and the City will
lose some of the existing fields at Kickers Soccer Complex. She noted that it could be 5-20 years before
that becomes necessary but certainly want to keep this in mind when developing a sports complex.
Hamann asked what kinds of fields are used for rugby. Hornig said that they are very similar to soccer
fields and can also be used for lacrosse or flag football.
Younker asked if there have been any suggestions for other types of fields since the original process
began. Hall reported that there has not, however, prior to this process starting, there was some interest
expressed for cricket and Quidditch fields on the westside of town. He also pointed out that field hockey
interest continues to grow in the area. Seydell Johnson said that staff receives requests for additional off -
leash dog areas near Rita's Ranch as well. Younker said his understanding that it is assumed that the dog
area at the sports complex will likely be used mostly by families of those playing in tournaments. Seydell
Johnson said that the City receives numerous requests/applications for benefit walks/runs, most of them in
April and October, further noting that it would be great to have another option to offer those applicants.
Bird asked what all can be included within a 95,000 -square foot in -door facility. Hornig said that the
space can be used for soccer fields. Seydell Johnson said the idea is that it would include more turf space
for practices, especially for those sports that are played in the spring, allowing for practices to begin in
winter.
Younker suggested that it will be important to hear again from stakeholders and the public what their field
needs are as those may have changed since the initial process.
Hamann asked how softball and baseball leagues are doing, recalling that there had been discussion at
past commission meetings about their decline. Seydell Johnson said that representatives of those
programs should be able to address that at one of the stakeholder meetings. Younker further noted that
while there has been a decline in girls' softball in the past, there seems be a resurgence of late.
Seydell Johnson asked Hornig to address what kinds of things are in the design to make this facility
appropriate and attractive for tournaments. He explained that first is to have a critical mass of 6 to 8 fields
to gain interest, making the fields and the facility a desirable destination. Tournament planners are
looking for other perks as well such as shade, water access, and state of the art scoreboards that offer real-
time stats. Other attractions include digital amenities, playgrounds, concessions, dog parks and other
diversions for family members. Bird asked how many tournaments are there and would this facility help
in those numbers. Nick Kaeding with the Convention and Visitors Bureau was in the audience and shared
that existing fields in the area are currently booked every weekend from mid-April through the end of
June.
Younker asked what will be different about these fields when it comes to turf management. Seydell
Johnson said that they will be designed with state of the art drainage. Hornig further noted that there have
been huge improvements in seed selection and irrigation systems for fields.
Bird asked how many FTE's (full-time equivalents) would be necessary to maintain this facility. Seydell
Johnson said that it will take a great deal of commitment to staff adequately. She explained that the
department has recently made a proposal to the Iowa City School District to assist in maintaining the
Mercer Fields.
PARKS AND RECREATION COMMISSION
August 7, 2019
Page 3 of 6
Hamann encouraged more discussion about off season/winter use of the space. She gave examples of
cross-country skiing, snow shoeing, perhaps an ice-skating rink or maybe schedule the Holiday Farmers
Markets at the facility.
Bentler asked how much use of the railway occurs. Seydell Johnson said at least twice daily, usually
around 7 a.m. and 7 p.m.
Hornig reminded commission that the initial plan was to build this facility in three phases; phase 1 would
include the complex, phase 2 the smaller fields, and phase 3 the soccer fields, expecting that the water
plant would be ready for expansion by that time. Younker asked if phasing the project still makes sense.
Seydell Johnson said that she would have a better idea after the focus group meetings. She is also waiting
to hear about the economic impact study that is being completed through Think Iowa City.
Younker suggested that an eastside sports complex update be added as a regular commission agenda item.
He said that he thinks this is a great opportunity and that there is a lot of potential. He also noted that he
believes it should be true sports complex, whatever that is determined to mean.
Bentler said that she really likes the idea of it being a year-round facility. She also said it will be good to
see the results of the economic impact study. She recommends that it offer many different options, not
just the usual, and that it is important to determine what will make it a competitive option as a tournament
destination.
Bird said he agrees with Bentler that it be a year-round facility. He stated that the location is still
somewhat of a concern for those who have transportation challenges, but otherwise he thinks the complex
is a good idea.
Russell agreed as well stating that he is most curious about the in -door space and how it will be utilized
during the off-season.
Bentler feels that the facility needs to be sustainable and eco -friendly.
Hamann said that the plans show a trail connection from the north but asked about how to connect from
the west to the east. Seydell Johnson said that the American Legion tunnel will help as an access.
Younker wrapped up the conversation by reminding members that there is a stakeholder meeting at 6 p.m.
following this meeting as well as a meeting on Thursday, August 8, at noon, both at Mercer Park Aquatic
Center. He also stated that this will be a recurring agenda item for the next several months.
REPORT ON ITEMS FROM CITY STAFF
Parks & Recreation Director — Juli Seydell Johnson:
Staffing: Seydell Johnson announced that the City Council approved the hiring of an Assistant Recreation
Superintendent. Staff is also interviewing for our Athletic Maintenance Supervisor as Joe Wagner, who has
been in this position for 22 years, is retiring on Friday, August 9.
Grants: Seydell Johnson stated that staff and Project GREEN is applying for grants to fund improvements
at both Terry Trueblood Recreation Area and the Ashton House.
Public Meetings: Seydell Johnson shared that there are several public meetings scheduled over the next
several weeks. There is a public meeting scheduled at Scott Park/Rita's Ranch tomorrow, Thursday, August
PARKS AND RECREATION COMMISSION
August 7, 2019
Page 4 of 6
8. Staff is looking for feedback regarding the playground and shelter. Next Tuesday, August 13, will be the
public input meeting for both Fairmeadows and Wetherby Parks.
Other Projects: Seydell Johnson announced that the Willow Creek playground is in and that the City Park
old zoo buildings are out.
Recreation Division Superintendent- Brad Barker:
Riverfront Crossings Grand Opening Event: Barker reported that the Riverfront Crossings Grand Opening
incurred crazy weather that included heat, rain, and lightening. While there were several people who
attended during the day, the lightening in the evening made is necessary to cut the event short. Barker has
reconvened with staff to discuss plans for future events. There was some discussion about making an annual
event at Riverfront Crossings.
Activity Guides: Barker announced that the fall activity guides are now available in hard copy as well as
on-line and that registration will open on Thursday, August 15.
Prescriptions for Play Pro am: Barker announced that staff from the City have teamed up with area
pediatricians to create a Prescription for Play program funded by an Invest Health grant. The idea is that
when physicians treat children in their offices, that they can write an actual prescription for play, noting
that the thought is that with a prescription, a child and family are more apt to follow through. With a
prescription, families can register their kids for recreation programs at no cost to them. Kids will also be
given a kit with several items such as frisbees, jump ropes, pedometers etc. to encourage play. They will
track their progress on a provided chart. They will then present that to staff at the Recreation Center in
exchange for a free 10 -punch pool pass.
Swim Meet: Barker shared that the staff was approached by the University of Iowa Swim staff after a glass
bottle had been broken and glass went into their pool a couple of days prior to the swim meet. This requires
that a pool be completely drained, cleaned and then refilled. This process would not leave enough time for
the University to be ready for the meet. Iowa City Recreation staff quickly came together and made it
possible for this meet to take place at the Mercer Pool. Over 900 swimmers participated in this four-day
event.
Parks Division Superintendent — Zac Hall
Benton Hill Park: Hall reported that the sidewalk connection and hillside wall at the park have been
constructed. A contractor will come in and do some native seeding on the hillside within the next month.
Creekside Park: Parks staff is currently installing the playground. Striping for the basketball court is the
next project.
Automatic Restroom Lock: Hall will meet with the contractor tomorrow and hope move forward with the
automatic locking system in park restrooms.
Emerald Ash Borer Update: Hall reported that over 200 ash trees are marked for treatment. The contractor
will be working through September to treat the trees.
PARKS AND RECREATION COMMISSION
August 7, 2019
Page 5 of 6
CHAIRS REPORT:
Younker announced that two members terms expire at the end of this year (Younker & Hamann) and
Luke Foelsch resigned. Applications for will be available in September.
COMMISSION TIME:
Bird commented that the landscaping looks great at Ashton House commending Project Green for their
efforts.
Hamann asked if there has been any discussion about adding bike parking at Ashton House. Seydell
Johnson will follow up.
Hamann also asked what the status is of Chadek Green. She knows that originally there were no plans for
a playground, however, she is wondering if that possibility could be revisited. Seydell Johnson noted that
once the garden season is over, there will be several updates to the area such as moving of beds, adding
raised beds, adding artwork etc. There is still no playground in the plan at this point. She suggested that it
be brought up again in 2-3 years when discussions ensue regarding capital improvements.
Bentler shared a couple of citizen concerns that have been brought to her attention. The first was a report
of vandalism at Creekside park, stating that the individual told her there had been a lot of vandalism and
some items broken at the park. Seydell Johnson will have staff check, however, there have been no
reports to staff about such vandalism. Bentler asked if there are cameras at any of the parks. Seydell
Johnson said that there are at some and that all new shelters are being wired so that cameras can be added
later if necessary.
The second comment was that people were not aware of the Riverfront Crossings Grand Opening and
believes they would have come had they known. She agrees with staff in that having an annual event at
this park is a great idea.
ADJOURNMENT:
Moved by Hamann, seconded by Bentler, to adiourn the meetinL- at 6.06 p m Motion passed 5-0
(Smith, Venzon, Wills absent).
PARKS AND RECREATION COMMISSION
August 7, 2019
Page 6of6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
00
00
00
00
01
0,
0,
TERM
N
M
EXPIRES
Suzanne
12/31/20
X
X
X
X
X
NMX
O/E
X
LQ
X
X
Bender
Steve Bird
12/31/21
X
X
X
X
X
NM
X
X
X
LQ
O/E
X
Wayne Fett
12/31/18
X
O/E
X
X
Lucas
12/31/22
*
*
*
*
x
NM
X
X
O/E
LQ
X
Foelsch
Cara
12/31/19
X
O/E
X
O/E
X
NM
X
X
X
LQ
X
X
Hamann
Lucie
12/31/18
X
X
X
O/E
Laurian
Ben Russell
12/31/21
X
X
X
X
X
NM
X
X
X
LQ
X
X
Angie Smith
12/31/21
X
X
X
X
X
NM
X
X
X
LQ
X
O/E
Jamie
12/31/20
X
X
O/E
X
X
NM
X
O/E
O/E
LQ
X
O/E
Venzon
Brianna
12/31/22
*
*
*
*
O/E
NM
X
X
X
LQ
X
O/E
Wills
Joe Younker
12/31/19
X
X
X
X
X
NM
X
X
X
LQ
X
X
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member now
Item Number: 5.i.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Planning & Zoning Commission: August 15
r
�`.® CITY OF IOWA CITY
MEMORANDUM
Date: 10/31/2019
To: Mayor and City Council
From: Anne Russett, Senior Planner
Re: Recommendations from Planning and Zoning Commission
By a vote of 6-0 the Commission recommends approval of SUB19-08 an application submitted
by TRD, LLC for a preliminary plat for Tamarack Ridge subdivision, a 36.81 acre, 60 -lot
residential subdivision with one outlot located south of Scott Boulevard and north of Tamarack
Trail.
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S:RECform.doc
MINUTES FINAL
PLANNING AND ZONING COMMISSION
AUGUST 15, 2019 —7:00 PM—FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Max Parsons, Mark
Signs, Billie Townsend
MEMBERS ABSENT: Phoebe Martin
STAFF PRESENT: Sara Hektoen, Anne Russett
OTHERS PRESENT: Mike Welch, Debra Brandt, Terry Protextor, Kristina Thiel, Michelle
Edwards, Scott Rude, Bruce Tarwater, Jan Kardos, Willaim Thiel
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 the Commission recommends approval of SUB 19-08 an application submitted
by TRD, LLC for a preliminary plat for Tamarack Ridge subdivision, a 36.81 acre, 60 -lot
residential subdivision with one outlot located south of Scott Boulevard and north of Tamarack
Trail.
Hensch called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
CASE NOS. ZCA19-03 and REZ19-07:
Applicant: Capstone Collegiate Communities, LLC
Location: 305 and 315 E. Prentiss Street and 625 S. Gilbert Street
a. An application submitted by Capstone Collegiate Communities, LLC for an amendment to the
Riverfront Crossings regulating plan to include the property located at 625 S. Gilbert Street in
the Central Crossing Subdistrict. (ZCA19-03)
b. An application submitted by Capstone Collegiate Communities, LLC for a rezoning of
approximately 1.6 acres of property located at 305 and 315 E. Prentiss Street and 625 S.
Gilbert Street from Community Commercial (CC -2) and Intensive Commercial (CI -1) to
Riverfront Crossings -Central Crossings (RFC -CC). (REZ19-07)
Russett noted staff received a request from the applicant to defer both agenda items 4a and 4b
to the September 5 meeting and staff is recommending the Commission make a motion to defer.
Dyer moves to defer items 4a and 4b to the September 5, 2019 meeting. Parsons
seconded the motion. A vote was taken and the motion passed 6-0.
Planning and Zoning Commission
August 15, 2019
Page 2 of 14
CASE NO. SUB19-08:
Applicant: TRD, LLC
Location: South of Scott Boulevard and north of Tamarack Trail
An application submitted by TRD, LLC for a preliminary plat for Tamarack Ridge subdivision, a
36.81 acre, 60 -lot residential subdivision with one outlot located south of Scott Boulevard and
north of Tamarack Trail.
Russett noted this is an application for a preliminary plat and showed a map of the proposed plat,
it is located south of Scott Boulevard and north of Tamarack Trail. Regarding the application
background, in addition to the application for a preliminary plat, the applicant has requested a
rezoning from Interim Development Single Family to Low -Density Single Family. The
Commission considered that rezoning at their last meeting and recommended approval subject
to two conditions, the first substantial compliance with the preliminary plat, particularly the
incorporation of the traffic circles and the planting of trees in the right-of-way. Additionally the
applicant has held a good neighbor meeting for both the rezoning and the preliminary plat on
June 10. In terms of compliance with the Comprehensive Plan, the land use map identifies this
area as appropriate for conservation design due to the environmentally sensitive areas. The
Northeast District Plan identifies this area as appropriate for single-family residential and also
identifies that higher density uses could be more appropriate close to Scott Boulevard. Lastly,
Russett noted the Comprehensive Plan does have goals of achieving an interconnected street
network, which this plat is accomplishing through the extension of Tamarack Trail.
Russett showed the preliminary plat and sensitive areas development plan. The applicant is
proposing 60 single family lots and an extension of Tamarack Trail north to Scott Boulevard.
There will be no street connections to the east or west due to development constraints and
sensitive areas. Due to the long block length that has been created by Tamarack Trail, staff has
concerns with travel speed. Therefore the plat incorporates two traffic circles and a pavement
width of 26 feet, which allows parking on one side of the street. The traffic circles and the
reduced pavement width will help with traffic calming. In terms of traffic implications, Russett
said staff has estimated the total trips generated by the 60 lots to be around 571 trips per day to
and from the development and staff estimates the extension of Tamarack Trail and the additional
access point will reduce total trips accessing North 1 st Avenue. Scott Boulevard and 1 st Avenue
are both arterial streets and have the capacity to handle the additional traffic generated by the
proposed development. Staff is aware there are congestion issues during peak hours at the
intersection of 1St Avenue and Scott Boulevard and the City has a program planned for 2020 to
address those congestion issues.
Russett noted there are environmentally sensitive areas on the site, there are critical and
protected slopes. The proposed development would disturb 12% of the critical slopes and the
Code allows up to 35%. No protected slopes will be impacted by the proposed development.
Russett added there are also woodlands on the site, around 18.5 acres, and the development
would preserve 52% of those woodlands, and the retention requirement for the Code is 50%.
The plat does identify a conservation easement over both the persevered woodland areas and
the woodland buffer. In terms of archeological resources, Russett stated it was listed as a
deficiency in the staff report, but since the publication of the staff report the applicant has
provided the Phase 1 Study which was completed by the Office of the State Archeologist and the
OAS concluded that no further archeological work is recommended. Therefore this is no longer
a deficiency. In terms of public open space, it is addressed at final platting, dedication
Planning and Zoning Commission
August 15, 2019
Page 3 of 14
requirement of around 0.79 acres or a payment of an in -lieu fee would be required and based on
the proximity of another park an in -lieu fee would be appropriate. Russett next discussed the
stormwater management stating the preliminary plat identifies three stormwater management
basins. Public Works staff has approved the preliminary grading plan and the preliminary
stormwater calculations. Stormwater management was originally listed as a deficiency in the
staff report because Public Works staff identified some developed areas where runoff would not
be captured by the stormwater management basin. The applicant's consultant has provided
some additional information to the Public Works staff, which has been reviewed and accepted,
and the Public Works staff will work through the additional stormwater management details
during the review of the construction drawings which will happen at final platting.
Regarding neighborhood correspondence, Russett noted staff has received some
correspondence from residents in the area with concerns expressed regarding the preliminary
plat. The Commission has been given copies of all the correspondence but to summarize the
concerns are related to traffic, the extension of Tamarack Trail and stormwater management.
Russett noted the role of the Commission in the review of the preliminary plat is for the
Commission to determine whether or not the plat complies with the subdivision regulations and
other applicable Codes and whether or not it complies with the Comprehensive Plan.
Next steps will be a public hearing and first reading held by City Council next Tuesday for the
rezoning, pending recommendation of approval regarding the preliminary plat that will also move
onto Council. Pending City Council approval of the preliminary plat and the proposed rezoning,
the applicant could submit an application for a final plat.
Staff recommends approval of SUB19-08 an application submitted by TRD, LLC for a preliminary
plat for Tamarack Ridge subdivision, a 36.81 acre, 60 -lot residential subdivision with one outlot
located south of Scott Boulevard and north of Tamarack Trail.
Baker asked about the traffic estimates of 60 units producing 571 trips per day, which would be
about 10 trips per household per day, and that seems high to him. Russett said those figures
came from the Transportation Planner who uses a trip generation manual to determine the
approximate trips per day based on the use.
Hensch noted in the staff report there were two different deficiencies listed, one the archeological
study and the other the stormwater management calculations and asked for confirmation that
both those items have been resolved. Russett assured the Commission that both those items
have been resolved to staff satisfaction.
Dyer asked if the stormwater management basins shown on the map modified from earlier
versions. Russett stated those have not changed, what is shown on the preliminary plat now is
the most recent version and have not changed, there were modifications through the review
process.
Hensch opened the public hearing.
Mike Welch (Axiom Consultants) is representing the applicant and was the one to prepare the
plans and the preliminary plat. He acknowledged staff did a nice job summarizing plat but he
would like to talk about the changes they did make with the stormwater management. The
Planning and Zoning Commission
August 15, 2019
Page 4 of 14
applicants worked with staff to do more analysis than required by Code to discover where the
runoff was being generated, where it was going and how it was impacting the existing
development to the south. They did then modify the basin outlets to hold back more water. They
began by looking at the area today, before any development, and determined the run-off was
going and were able to make modifications to their plans to help with the current issues. The
water that flows to the southeast, to the existing development, will be reduced with the new
development and the stormwater basins because it will reduce the run-off rates. This reduction
in run-off can be seen in 5, 10 and 100 year storm scenarios. With the new development and
the grading plan the stormwater flow to the south will be reduced from what it is currently.
Welch also stated they had a meeting a couple weeks ago with a few of the neighbors and City
engineering staff and went through some of the stormwater concerns.
Baker asked Welch to clarify the time process of getting the 60 units built. Welch said he cannot
say how long it will be for the development of each house, for the development itself if things go
according to schedule they would do utility work this winter, paving in the spring, and then the
developer could sell lots. Baker noted one of the concerns raised by the neighbors was
construction traffic, is it possible even if the road is in place to have it blocked off so all of the
construction traffic would have to come from Scott Boulevard. Welch said all the construction
traffic before the road is constructed will have to come from Scott Boulevard, but once the road is
complete and the City accepts the road, it would be up to Public Works if they would be able to
or willing to block off access through Tamarack Trail. As the developer they have no ability to
keep the road closed. Baker asked if they would have any objection to having it closed during
the construction process, Welch stated he personally would not.
Debra Brandt (973 Tamarack Trail) stated she is a researcher so when staff mentioned a study
the City had based some of their decisions on her first indication was to do to Google Scholar
and find the study. Brandt showed the Commission the article Russett sent her that the City is
using to base their decision to put trees on the parkway, the $45,000 worth of trees. On the left
hand side of the article it states "this pilot" and as a researcher Brandt said this is a pilot study
and a pilot study is used to see if there is something to look at, if a study is feasible, how much
the study may cost, and how many participants are needed to do a real study of the question.
Brandt showed the conclusion of the pilot study was they did not have any conclusions, but they
should study it more, the study was done on a simulator, not on a real street, and the simulator
had an entire canopy of trees. Brandt found a study, but it was really a literature review, which is
where someone looks at all the articles that have been written, and what was found is the
canopy, while it initially reduced speed by one mile per hour, it actually became a risk. Brandt
showed an image of Brown Street as an example of trees along the streets, and asked how
many grandchildren they see on the image, in the next slide she showed there are three kids in
the image, hidden behind each tree. She stated that by narrowing the street and putting trees
out there and that means the driver has less time to react to children darting out. Brandt also
noted there are studies that look at these canopies and found it actually changes the
environment under them. Concrete is destabilized and it may actually deteriorate the road more
quickly. By obligating the use of these trees the City is providing false reassurance to the
neighborhood and increasing costs to the future homeowners. Her concern is if the City is
basing this decision on evidence that is poorly collected, what other decisions are being based
on speculation rather than evidence. Brandt showed from the City's own information regarding
Planning and Zoning Commission
August 15, 2019
Page 5 of 14
zoning it states "one cannot grow trees where they become an impedance to sight or traffic" and
here the City is putting those out there knowing there are risks but doing it anyway. Brandt
asked what else could be done to make these streets safe. She showed an article about cul-de-
sacs and the benefits of cul-de-sacs of which the most important one is they are safe, one
cannot drive as fast on a cul-de-sac, they also promote neighborhoods, they promote reduced
costs, they are beneficial to neighborhoods. Brandt noted if one were to ask any realtor in Iowa
City if they had a house on a cul-de-sac to sell versus a through -street they will take the cul-de-
sac. Knowing that, Brandt reviewed Iowa City to look at the evidence, she pulled crash data
from July and no crashes occurred on a cul-de-sac — all on through -streets. With regards to
crash related to speed, same information, none on cul-de-sacs. Next she pulled crime data,
again no crimes were on cul-de-sacs. She did a search of pedestrians hit by cars, none
happened on a cul-de-sac. Therefore Brandt would encourage this Commission to reconsider
the plans. This should be a combined effort between the developer, the City and the residents.
She does not oppose the development of this area, but there is a large neighborhood concern
about traffic.
Terry Protextor (1007 Tamarack Trail) noted he sent an email to the Commission so would not
reiterate those points. He has spent a lot of time in the past two weeks exploring all the City
Codes pertaining to street access, meeting requirements, Commission and City staff process
and after looking at all this he developed a concern about where the citizen fits into this process.
There are really four parties that have standing, the developer, City staff, the Commission and
City Council. Clearly the citizens have no standing, other than five minutes to speak at a public
hearing, so it is difficult for him to understand how 75 tax paying citizens (who all signed a
petition) have no standing other than this presentation this evening. When decisions are being
made about their neighborhood, their street, their safety, their children and their physical
environment as far as the tranquility of where they live, citizens should be able to sit down with
City staff and the developer and have discussions to try to come up with what is a reasonable
and fair solution for all parties. Protextor questions why the City Code or City staff doesn't have
any process to do that. It feels like no one wants to hear from the citizens. Protextor stated the
citizens feel they have a reasonable solution to this, even the City Code pertaining to streets and
circulation states "use of cul-de-sacs and other roadways within a point of access should be
avoided" but the key word is "should", and one does not have to be a lawyer to understand that is
not an absolute term. Using the word should allow for flexibility on the part of City staff and the
Commission to come up with a reasonable solution for this problem and winners on all sides of
the issue. Protextor mentioned at an earlier meeting, the Peninsula neighborhood, which was
developed by the City, not by a development group, and the City chose to ignore all the coding
rules and created the Peninsula with a single access point. Apparently since the city was
developing the project the Code went by the wayside. Protextor asks that the Planning and
Zoning Commission postpone the decision tonight and request the City staff, the developer and
the neighborhood concerned citizen group meet and sit down and work out a fair and appropriate
response on how they can prevent the traffic issues and come up with a better solution.
Protextor acknowledged the Commission is to represent the citizens just as the City Council
does and asks that they do so.
Planning and Zoning Commission
August 15, 2019
Page 6 of 14
Kristina Thiel (2755 Hickory Trail) Dr. Thiel and her husband William just closed on a house on
Hickory Trail on June 19. Therefore they weren't property owners in this subdivision for the June
10 good neighbor meeting. They were also not aware of a subdivision being planned that would
significantly increase the traffic flow on Hickory Trail prior to them closing on this house. She has
lived in Iowa City for 12 and her husband for 14 years, they have chosen to stay here and build
their careers here, have children here and raise their families here. They chose this
neighborhood because it had a single access point, it was a quiet street, and it was a safe
neighborhood. As Deb Brandt pointed out (she and Brandt are actually colleagues at the
University of Iowa Department of Obstetrics and Gynecology) she compels the Commission to
please consider the extra traffic on Hickory Trail, things can be unpredictable and an increased
traffic flow of 571 cars per day is more than 60% increase in the current traffic flow now. This is
not the kind of neighborhood she and her husband wanted to move into. She is in agreement
with a development, it will likely increase all their property values, but they need to make sure the
existing neighborhood is not impeded and their children can be safe. Additionally there are the
other issues of water run-off, her house abuts the creek that runs behind and they already have
drainage and water issues and are concerned how that will increase. Therefore she compels the
Commission to think about how they will be affecting their current taxpayer in Iowa City (they
could have easily bought in Coralville).
Michelle Edwards (2745 Hickory Trail) is Thiel's next door neighbor and wants to speak also
about the traffic. She feels the Commission needs to come to Hickory Trail to see what it would
mean to have an extra 571 trips on that street. It will adversely affect the neighborhood. She
cannot speak to the water drainage, she can only have faith in engineers for that, but she does
not need an engineer to tell her how this traffic will impact her street, what she needs is for you
people to understand and to come see their street and how it will change. Edwards cannot
believe that the best interest for the City of Iowa City in increasing development would be to take
a peaceful existing neighborhood and make it a city neighborhood with city traffic and that is
what they will be doing. She agrees they all need to stop a moment and take some time and
look at what they will be doing. They would not be people coming on summer evenings to
repeatedly plead their cases if this wasn't important to them. It is important to them because
their neighborhood is a place of peacefulness right now, it is quiet, kids feel safe, and that is all
about to change and there isn't anyone up and down Hickory Trail and up and down Tamarack
Trail that doesn't know that. The only people that don't seem to know that are the people sitting
here and making these decisions. She implores them to take some time, visit the neighborhood
and see how it will all change.
Scott Rude (1035 Tamarack Trail) wants to concur with previous speakers and asks the
Commission to take in to consideration the 75 people who have signed the petition and asks how
many more do they need to see, they can get them. The neighborhood wants to slow this
process down because they have great solutions, they can make it a great development, but
they need the help to do that.
Planning and Zoning Commission
August 15, 2019
Page 7 of 14
Bruce Tarwater (2669 Hickory Trail) also concurs with everything that has been said by his
neighbors and implores the Commission to take into consideration the concerns raised today.
Baker asked Protextor about the two concerns, one being the stormwater run-off which will be
handled by people smarter than they, but the other is if Tamarack Trail is extended it will
increase the traffic flow on Tamarack and Hickory Trails and it is the position of the citizens that
the increased traffic is inherently dangerous. Protextor said from his standpoint yes for two
reasons, one even though the developer along with engineers have tried to do their best by using
roundabout circles that may slow it a little bit but by the time someone gets to his end of
Tamarack Trail and around their little cul-de-sac circle it is a straight shot down to Hickory and
then full speed on Hickory. The other thing, that hasn't been mentioned, is when one drives
down Tamarack Trail and turn right onto Hickory, it is a sharp turn and the mailbox for the house
on the end has been knocked down four or five times just because people weren't slowing down
to turn, or a snow plow didn't make the corner. So that is a concern. Baker stated the only way
to mitigate that concern is to not have Tamarack Trail extended. Proxtextor agrees and notes
they have suggested keeping their current cul-de-sac and have another cul-de-sac abutting it on
the new development side and have sidewalks connected so everyone can have access but not
through traffic. Baker asked if Tamarack Trail were extended there is no speed reducing
mechanism that would help. Protextor doesn't, and is concerned that speed bumps and circles
don't slow people down enough to protect the children. Baker said then the sitting down with the
citizens, developer and the City will lead to an either or situation, either the Tamarack Trail is
extended or it is not, there is no other alternative being suggested. Protextor confirmed that was
correct. Baker asked if there were any comparable streets in Iowa City of length and traffic flow.
Protextor said the Peninsula was a classic example of people making poor decisions and having
one access route. Baker asked if that example also includes the same data on accidents,
injuries, etc. Protextor does not know the answer to that question, all he knows is what Brandt
was suggesting which is cul-de-sacs don't produce issues like through -streets. Protextor looked
at the east side of Iowa City and there are cul-de-sacs all over the place, he stopped circling
them on the map at eight. His subdivision has been there for over 30 years, if they felt there had
been a problem with a cul-de-sac they would have been the first to say something. Baker said if
there were a comparable street somewhere in Iowa City in length and traffic flow that does not
seem to have the accident and injury problems you seem to think will happen, would that make a
difference. Protextor said they have the research that shows it doesn't happen on cul-de-sacs, it
happens on through -streets and they will become a busy through -street if this goes development
goes though as proposed. They point they are trying to make is if they can all come together
and look at facts. Baker noted the facts will lead to assumptions. Baker noted he lives on the
east side of Iowa City, and he is looking for comparable examples of traffic flow and
neighborhoods and the first that comes to his mind is Friendship Street which has higher traffic
flows than what is anticipated on this development extension and doesn't seem to have a
problem with injuries or accidents from the length of road or intensity of traffic. Baker
understands the concerns of the residents of Tamarack Trail and Hickory Trail but there are
examples of similar neighborhoods in Iowa City without those concerns. Protextor suggests
they give them all time to look at Friendship or other streets and see if the concerns they have for
their neighborhood are warranted. Baker said they could sit down and study but they already
know the extension will increase the number of cars on their street, but the question from that is
Planning and Zoning Commission
August 15, 2019
Page 8 of 14
if one can assume danger based on increase traffic because it is not shown elsewhere.
Decisions are made based on experiences of other neighborhoods.
Jan Kardos (956 Tamarack Trail) has two quick points, one is everyone on the Commission
needs to come see their neighborhood, taking from the new subdivision down Tamarack is
downhill and comes to a steep turn and that is where accidents happen and while she doesn't
agree there will be 571 new trips per day, even half that number would make it more dangerous.
Debra Brandt (973 Tamarack Trail) noted that when it is said research leads to assumptions as a
researcher she takes great offense to that, research leads to conclusions which is much different
than assumptions. With regards to Friendship Street, she grew up in that neighborhood and she
noted Friendship Street just put in speed bumps because it was a dangerous area, there was
enough concern by those neighbors, who by the way all would say they prefer a cul-de-sac.
Baker acknowledged everyone would prefer a cul-de-sac, which is not feasible. Baker wants to
know what the distinction is between the increased traffic and increased speed because is the
danger increased traffic or increased speed. Brandt said if you have more attempts then you
probably increase your probability of a hit. But her point is this shouldn't be her research study,
this should be the City's research study, the onus of burden shouldn't be on the citizens, this is
why the Commission was appointed, to take data and come to conclusions. Baker said then
they need to find a comparable street and study the traffic and accident rate. Brandt asked isn't
that was City Engineering is supposed to do. Signs confirmed that is who they rely on for their
data and information and they use nationally recognized methods. Brandt asked if those
statistics are released anywhere for citizens to see. Signs said the comments and details are in
the staff report. Brandt also noted that when doing research and looking at studies is if they can
be generalized to our area, it is the problem with the pilot study where they based the decision
on for $45,000 worth of trees, it was taken out of context, when doing research one must look at
the results and look at who they are applying them to.
Michelle Edwards (2745 Hickory Trail) appreciates the attention the Commission is giving to
Brandt and Protextor's research on this subject, but what she cares about is the feeling in the
neighborhood and what it is like on their street and that is the concern for a lot of people. Even
since the creation of Tamarack Trail there has been a lot more traffic on the street, kids going
down the hill fast, it's hard not to go down that hill fast, and Hickory Trail is a straight shot. They
do have a petition now about the speed on that street, so increasing the number of cars it is just
logical they will increase the number of cars driving fast on that street. Whether it increase
accidents or not, she can't speak to that, but she can say it will change what the street is like for
the people who live there. Adding 60 houses, 571 new trips going right past her house everyday
will change the complexion and feeling of the neighborhood.
Kristina Thiel (2755 Hickory Trail) showed a study published in 1995 in the International Journal
of Epidemiology "A case control study of traffic risk factors and child pedestrian injury" noting the
data is over 25 years old. She read the abstract:
Background: Pedestrian injuries in children constitute an important cause of mortality and
morbidity. Specific hazards which contribute to these injuries need to be identified to
enable the development of preventive strategies.
Methods: A population -based case -control study was conducted in which 40 aspects of
Planning and Zoning Commission
August 15, 2019
Page 9 of 14
traffic and road environment that contribute to the likelihood of childhood pedestrian injury
were examined. The factors of interest were measured at 100 places of injury and 200
control sites between December 1991 and December 1993.
Results: The volume of traffic (odds ratio [OR] = 2.16 for an increase of 100 vehicles per
hour) in combination with the proportion of vehicles exceeding the speed limit (OR = 1.04)
for each 1 % increase in average speed, and the presence of footpaths (OR = 11.0) were
associated with significant increase in the risk of injury. A graded inverse relationship was
present between socioeconomic status and the odds of pedestrian injury.
Conclusions: These findings have obvious implications for public health as features of the
physical environment are potentially modifiable.
Baker said he really is trying to work this out, he is looking at other neighborhoods, other
comparable experiences and he doesn't see how the increase in traffic on Tamarack is going to
be more dangerous than a situation that already exists in Iowa City in other comparable
neighborhoods. He acknowledged increase traffic is one problem, it does affect the ambiance of
a neighborhood, but it is when does the increase in traffic become dangerous and increased
danger probably comes from increase in speed. Thiel noted in this study the odds ratio for
increase in speed was 1.04 which means there was only a 4% increase in incidents whereas the
volume had increase odds ratio of 2.16 as an increase of 100 vehicles per hour. Baker asks
where does this show up in Iowa City. Thiel said this is data across the country, Iowa City is a
representative sampling of data across the country. City Planners should take knowledge from
other cities and apply that knowledge to their city.
Bruce Tarwater (2669 Hickory Trail) asked Russett about increased traffic safety that was
mentioned in her presentation. Russett said they had the transportation planner look at the
traffic that would be generated from the new development and based on trip generation manuals
he had estimated 571 more trips per day from the new development. But he also estimated with
the additional access along Scott Boulevard trips could be diverted and traffic that accesses 1st
Avenue could be reduced.
Terry Protextor (1007 Tamarack Trail) noted the averting traffic to 1st Avenue is not helpful, they
are already backed up. He also noted that if the citizens cannot ask questions why they don't
have standing. Where are their rights, the City Codes are not cast in stone, they were written to
protect the citizens but in this case are they really protecting the citizens or really preventing the
citizens from having a say.
William Thiel (2755 Hickory Trail) stated a concern regarding traffic is off Hickory Trail is 1St
Avenue and 1St Avenue is a lot of traffic off the highway, the main thoroughfare to get to a lot of
schools. To make a left turn off Hickory Trail onto 1St Avenue is hard and must be done quickly.
His concern is having more traffic coming down Hickory Trail and increased left hand turns onto
1St Avenue. After a quick search he found 61% of all accidents typically involve a left-hand turn,
so it is logical that if there are more left hand turns, there will be more accidents. If the new
development is kept as a separate subdivision those cars would be forced to take Scott
Boulevard which is actually a fairly empty road because there are not any other roads that dump
out onto Scott Boulevard. He wonders if it was taken into consideration the increase number of
left hand turns from Hickory Trail onto 1 St Avenue by the traffic planners. Russet said they do
not have specific counts on that they just have estimates.
Hensch closed the public hearing.
Planning and Zoning Commission
August 15, 2019
Page 10 of 14
Parsons moved to recommend approval of SUB19-08 an application submitted by TRD,
LLC for a preliminary plat for Tamarack Ridge subdivision, a 36.81 acre, 60 -lot residential
subdivision with one outlot located south of Scott Boulevard and north of Tamarack Trail.
Townsend seconded the motion.
Hesnch stated he has not only driven through the neighborhood, he has gotten out and walked
around twice. He does this for every case that comes before the Commission. As far as citizen
standing, this Commission is very strong and vocal advocates for good neighbor meetings and of
course any citizen can schedule a meeting with City staff anytime they want to. Regarding the
postponement issues, there are City Codes that state within 45 days of a completed application
submitted if it is not acted upon it is assumed by default to be approved by the City Planning &
Zoning Commission and goes directly to City Council so that is why the Commission cannot just
on their own postpone things, there are rules they have to follow. Hensch also stated as a
former police officer and state trooper and 15 years as a medical examiner he does know a lot
about accidents and death investigations so it is very difficult when one tries to cherry pick
information and try to draw conclusions from that.
Hektoen also noted regarding standing the State Code allows property owners within 200 feet of
property being rezoned to file a protest with City Council and that will trigger a super majority
requirement. The same rights don't apply to plat approvals.
Hensch also stated the Commission has a defined role, they do like public input, and they are
here as unpaid public members to represent the public to make sure the views are looked at.
However their role is to look at if this subdivision complies with the requirements of the Zoning
Ordinance, does it comply with the Comprehensive Plan, and does it comply with State Law.
That is the fundamental responsibility of the Commission and the public helps them look at the
examination.
Signs wants to talk about process and was offended by accusations from the public that the
Commission is not paying attention to the public. In Iowa City, the public involvement process in
everything they do is extensive. The Comprehensive Plan is reviewed every 10 years, the
neighborhood plans are reviewed, traffic studies are updated, projects come before this
Commission twice a month, he has been on this commission for three years and hasn't seen
anyone in the audience here prior to this application. That is because it didn't matter what else
was going on, it only matters when it is in your backyard, and it is very frustrating to have people
come with that approach. The truth is nothing would ever get done because everyone doesn't
want something in their backyard, the process is there to set what can happen in your backyards.
There are many times the Commission votes based on what is said during public comments
when it is evident that it changes the information. The Commission relies on City staff for data
and information, who are trained professionals, who use industry proven methods to evaluate
applications. Signs noted there is a study that can be found for everything, he spent 10 years in
the tree business and knows the person that wrote that study and he believes from his years of
experience in the tree business it has been proven that trees and landscape plantings do slow
down traffic in an environment. Do they add a safety issue with children hiding behind trees,
possibility so, but they do take all this seriously. They do take public comment seriously and
then they must take those comments and go back to the Code and Comprehensive Plan and
Neighborhood Plans (that the citizens of Iowa City developed) and make decisions based on all
Planning and Zoning Commission
August 15, 2019
Page 11 of 14
that information, not just bits and pieces.
Parsons noted it states in the Comprehensive Plan they do not want more cul-de-sacs in the City
and he just doesn't see this as a unique enough circumstance to warrant a cul-de-sac. They
have had plenty of discussions as a Commission that they want to see interconnected
neighborhoods across the City and while you can construct trails and such having two cul-de-
sacs with back to back houses facing each other doesn't accomplish that goal. He cannot also
ignore the fact that the street is stubbed at both ends from the beginning which means the door
is open not only to the extension to the north but to the southeast as well. When looking at this
map it is a better use of City resources and planning that the road be connected.
Dyer noted that over time in any city you can see the standards for development change as lots
of things change. There are a lot of cul-de-sacs in Iowa City and while they may create safe
neighborhoods they also isolate people from each other and make it difficult for people to get
around. People who would live in lots 1 and 60 would probably just as likely want to go down
Tamarack Trail as the people who live on the other side of that development. Artificially
preventing them from making that trip doesn't seem to be an appropriate thing to do when it is
possible for the street to go through. She has been on this Commission for seven or eight years
and many times when a new subdivision is proposed a big group of people come and say "not on
our street, the traffic will be too heavy" and they have not witnessed major increases in accidents
in those neighborhoods. Dyer thinks the plan is a good plan, she has a friend that lives on
Tamarack Trail, she has visited there quite often, she is quite familiar with that street and she is
not convinced the fears of people warrant changing this plan.
Baker thanked everyone for their input, he noted the reason he got into politics and city
government 30 years ago was because of comparable issues, he got angry and then got
involved. He understands the neighborhoods frustration, but he is trying to break this down into
the greatest public good, and yes traffic will increase if Tamarack is extended. There is a risk
involved, but there is a risk involved in any development in Iowa City which leads to higher traffic.
His concern is the safety involved and how to mitigate the danger of the extension. He likes
trees, but he doesn't have a lot of faith in trees slowing down cars, nor does he think trees put
children in greater danger, children are in danger all the time, stepping in between parked cars.
His concern is if this is extended how they mitigate the impact on the neighborhoods. The circles
area good start. Mr. Teal raised a good point about the 1St Avenue and Hickory Trail
intersection, the City is doing traffic studies on 1St Avenue and Scott Boulevard but they know
traffic will also increase at 1 st Avenue and Hickory Trail, so something should be done at that
intersection as well. Baker does make a distinction between increased risk and danger,
everything they do in Iowa City that increases the population and increases the traffic increases
the risk of living in an area. He looks at comparable neighborhoods and how they have adjusted
and he doesn't see the statistics that show them to be any more dangerous than they were in the
past. He admits he would be in the audience tonight with them if he lived on their street, but
sitting on the Commission and looking at the facts he does not see a compelling reason to deny
the application.
Townsend acknowledged change is difficult for everyone, she also has been in Iowa City for 30
years and has watched Iowa City grow from a small community to a pretty large metropolitan
area and we all have watched it change. Sometimes for the best, sometimes not for the best.
But to deprive 60 families from being able to go through their neighborhood and out more than
one exit we are asking a lot of those new families. She thought Iowa City was a place where
Planning and Zoning Commission
August 15, 2019
Page 12 of 14
people opened their arms and hearts to new people coming in and she is hoping we can do more
of that.
A vote was taken and the motion passed 6-0.
CONSIDERATION OF MEETING MINUTES: JULY 18. 2019
Townsend moved to approve the meeting minutes of July 18, 2019.
Signs seconded.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
Russett gave a few updates. First she introduced Jade Peterson in the audience, Jade is the
planning intern, an undergrad getting her degree in environmental planning and policy.
At the last meeting Commissioner Baker had a question regarding the noise at the Kum & Go on
1st Avenue and Muscatine Avenue. Russett passed that along to a colleague who went out and
investigated and did issue a violation because the noise from the speakers was too loud.
Russett noted several months ago the City Council recommended approval of a rezoning at 12
East Court (the Pentacrest Garden apartments) and that is now going through the design review
process, it will come before the Commission per the condition of the rezoning that the
Commission must approve the elevations.
The text amendment regarding the separation distance between fuel pumps and residential
zones was approved by Council, as were the two local landmark zonings on North Gilbert Street
across from Mercy Hospital.
Regarding the Forest View development, there has been a request from the applicant to change
what they are requesting in terms of their economic development incentives (Tax Increment
Financing) from what was originally proposed. They have come back to the City and are
requesting some additional funds to change the size of the single-family homes. This is
something the Council is looking at since it is related to TIF. Townsend asked if that would delay
the whole progress on that subdivision. Parsons said it may, he read a report from City Manager
Fruin where he said it would take months to put the TIF together.
Russett discussed the Planning & Zoning Commission and City Council joint consult meeting
discussing the land development process. The City Council continued that discussion a couple
weeks ago and have directed staff to look into threshold projects.
Dyer asked to find out how much affordable housing has been located in the Riverfront
Crossings District as opposed to other areas of the City. Russett said they will look into it.
Planning and Zoning Commission
August 15, 2019
Page 13 of 14
Baker asked how to get it so no music would be allowed at gas stations. Russett said there
would need to be a Code Amendment.
Adjournment:
Parsons moved to adjourn.
Townsend seconded.
A vote was taken and the motion passed 6-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2018-2019
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
3/15
(W.S.)
4/2
4/5
(W.S)
4/16
4/19
513
5/17
6/7
6/21
7/5
8/16
9/6
9/20
10/18
12/20
1/3
BAKER, LARRY
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
X
X
X
X
O/E
X
X
DYER, CAROLYN
O/E
X
O/E
X
X
X
X
X
O/E
X
O
O/E
O
X
X
X
FREERKS, ANN
X
X
X
X
X
O/E
X
X
X
`-- --
O/E
X
-- --
`-- --
`-- --
`
HENSCH, MIKE
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
MARTIN, PHOEBE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
PARSONS, MAX
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
X
SIGNS, MARK
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
THEOBALD, JODIE
X
X
X
X
X
X
X
X
O/E
-- --
-- --
-- --
-- --
TOWNSEND, BILLIE
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
X
X
X
X
X
O/E
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
1/17
(W.S.)
2/4
2/21
3/7
3/21
4/4
4/18
5/16
6/6
6/20
7/18
8/15
BAKER, LARRY
X
X
X
X
X
X
X
O/E
X
X
X
X
DYER, CAROLYN
O/E
X
X
X
X
X
X
O/E
X
X
X
X
FREERKS, ANN
-- --
-- --
-- --
-- --
-- --
-- --
-- -_
-- --
-- --
-- --
-- --
-- --
HENSCH, MIKE
X
X
X
X
O/E
X
X
X
X
O/E
X
X
MARTIN, PHOEBE
X
O/E
X
X
X
O/E
X
X
X
X
O/E
O/E
PARSONS, MAX
X
X
X
X
X
X
X
X
X
X
X
X
SIGNS, MARK
X
X
X
X
X
O/E
X
X
X
X
O/E
X
THEOBALD, JODIE
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
TOWNSEND, BILLIE
X
X
X
O/E
X
X
X
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
Item Number: 5.j.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Planning & Zoning Commission: October 3
r
CITY OF IOWA CITY
mot
MEMORANDUM
Date: 10/31/2019
To: Mayor and City Council
From: Anne Russett, Senior Planner
Re: Recommendations from Planning and Zoning Commission
By a vote of 5-0 the Commission recommends approval of CZ19-01, an application submitted
by Claude Greiner for a rezoning of approximately 25.32 acres of property located in
unincorporated Johnson County north of American Legion Road and south of 400" Street SE
from County Agriculture (A) to County Residential (R).
Additional action (check one)
X No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action
S: RECform.doc
MINUTES FINAL
PLANNING AND ZONING COMMISSION
OCTOBER 3, 2019 —7:00 PM —FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie
Townsend
MEMBERS ABSENT: Larry Baker, Carolyn Dyer
STAFF PRESENT: Sara Hekteon, Anne Russett
OTHERS PRESENT: Gina Landau
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 5-0 the Commission recommends approval of CZ19-01, an application submitted by
Claude Greiner for a rezoning of approximately 25.32 acres of property located in unincorporated
Johnson County north of American Legion Road and south of 400th Street SE from County
Agriculture (A) to County Residential (R).
Hensch called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
CASE NO. CZ19-01:
Applicant: Claude Greiner
Location: North of American Legion Road and South of 4001h Street SE
An application submitted by Claude Greiner for a rezoning of approximately 25.32 acres of
property located in unincorporated Johnson County north of American Legion Road and south of
400th Street SE from County Agriculture (A) to County Residential (R).
Russett stated this is a proposed rezoning in the Fringe Area and showed an aerial map of the
proposed rezoning which is north of American Legion Road. It is located within the two mile
Fringe Area radius of the City's corporate limits, Area B, outside the City's growth boundary. The
property is currently zoned County Agricultural (A) and the surrounding properties are a mix of
residentially zoned land as well as some agriculturally zoned land. If this rezoning is approved,
the applicant intends to develop a county subdivision, and divide the land into approximately 23
single-family residential lots and two outlots for storm water management and open space.
Russett noted she also received an alternative concept plan and describes the differences. In
the original concept the applicant is proposing to change the existing lots 5 and 6 into a future lot
15 and Faye Drive would be extended into the new subdivision. In the new version lots 5 and 6
Planning and Zoning Commission
October 3, 2019
Page 2 of 5
would remain fronting American Legion Road and there would be two fewer lots within the
proposed subdivision. Russett noted that this application is just for the rezoning and City
approval will be required if the property is subdivided with either proposal.
Russett noted this application is similar to a rezoning the Commission saw last year. In 2018
there was a proposed rezoning just east. Staff recommended not to approve this rezoning
because it conflicted with the policies in the Fringe Area Agreement. The Planning and Zoning
Commission and City Council agreed with staff. This led to the creation of a conflict resolution
committee, which included City and County staff, City Council members, and representatives of
the Board of Supervisors. After this committee consulted, the City Council recommended
approval of the rezoning as did the Board of Supervisors.
Russett noted the proposed rezoning is consistent with the County's Comprehensive Plan, the
County updated their Land Use Map and Comprehensive Plan last year and identified this as an
area for future residential development. In reviewing proposed rezonings in the Fringe Area,
staff relies on the policies outlined in the Fringe Area Agreement. The Fringe Area Agreement is
a component of the City's Comprehensive Plan and applies to areas not specifically planned for
in the City's Comprehensive Plan. The Fringe Area Agreement is intended to provide guidance
regarding the development of land located within two miles of Iowa City's corporate limits. The
Fringe Area Agreement for this area recommends agricultural uses and that land uses are
restricted to rural and agricultural uses.
The role of the Commission tonight is to make a recommendation to City Council on the
rezoning, however the Johnson County Board of Supervisors ultimately makes the decision on
this rezoning.
Although the proposed rezoning is not consistent with the policies outlined in the adopted Fringe
Area Agreement, staff recommends approval of this rezoning for the following reasons:
1. The proposed rezoning is consistent with the County's Future Land Use Map and
comprehensive plan;
2. Based on the outcome of Greiner rezoning south of American Legion Road in 2018, staff
anticipates that a recommendation of denial would lead to the need to create another conflict
resolution committee; and
3. Staff is working with County planning staff to update the Fringe Area Agreement.
Hensch asked if there was anything uniquely different with this rezoning application from the one
to the east that was rezoned last year. One difference is this proposed rezoning shows the
extension of an existing street, Faye Drive, which was always intended to be extended to the
west so that goes to show this area was planned to be developed.
Hensch asked if there was just the one access point from the new development onto American
Legion Road. Russett said they are proposing one street and depending on how it lays out there
may be more driveways on American Legion Road.
Hensch opened the public hearing.
Gina Landau (MMS Consultants) is representing Claude Greiner and also represented the other
parcel that was discussed in 2018 and attended the conflict resolution committee meetings, so is
familiar with this area. Landau confirmed that the extension of Faye Drive was known when
Planning and Zoning Commission
October 3, 2019
Page 3 of 5
Redwing Estates was platted in the 1980's. Landau said they would have just the one access
point onto American Legion Road from lot 7 which leaves a 100 foot frontage along the roadway.
Regarding lots 5 and 6, Landau prefers the one where the lots are turned and part of the new
development but that is still being decided. There are also discussions to have a road extend up
to 400th Street for another access point. Landau reiterated this is just a concept at this point,
there have been a couple of developers talking with her client and if they choose to only put in 7
lots rather than 21 or 23 that is their prerogative.
Signs noted there is access to 400th Street from the Redwing Estates subdivision. Landau
confirmed that was the case but also acknowledged the County realizes not as many would take
400th Street because it is a gravel road. Hensch noted it is best to have a second access point in
case of emergency.
Townsend asked if there was a need for a Good Neighbor Meeting. Landau noted the County
does not do Good Neighbor Meetings and considers the public hearing to be where citizens can
speak.
Hensch closed the public hearing.
Parsons moved to recommend approval of CZ19-01, an application submitted by Claude
Greiner for a rezoning of approximately 25.32 acres of property located in unincorporated
Johnson County north of American Legion Road and south of 400' Street SE from County
Agriculture (A) to County Residential (R).
Martin seconded the motion.
Signs disclosed he was recently a listing agent on lot 8 of American Legion Road and it was sold
to two of his agents. He had a conversation with them this afternoon and they have no problem
with this proposal.
Hensch noted there is concern when violating the Fringe Area Agreement, as this is not
consistent with the current Agreement, however with the rezoning to the east and the conflict
resolution committee working it out plus the background work of redoing the Fringe Area
Agreement make this application acceptable.
A vote was taken and the motion passed 5-0.
CONSIDERATION OF MEETING MINUTES: SEPTEMBER 5, 2019
Townsend moved to approve the meeting minutes of September 5, 2019.
Signs seconded.
A vote was taken and the motion passed 5-0.
PLANNING AND ZONING INFORMATION:
Planning and Zoning Commission
October 3, 2019
Page 4 of 5
Russett noted the City Council approved the Tamarack Ridge rezoning and preliminary plat.
Russett also noted the Iowa APA Conference is in Iowa City next week and the Commission is
invited to attend.
ADJOURNMENT:
Signs moved to adjourn.
Parsons seconded.
A vote was taken and the motion passed 5-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2018-2019
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
3/15
(W.S.)
4/2
4/5
(W.S)
4/16
4/19
5/3
5/17
6/7
6/21
715
8/16
9/6
9/20
10/18
12/20
1/3
BAKER, LARRY
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
X
X
X
X
O/E
X
X
DYER, CAROLYN
O/E
X
O/E
X
X
X
X
X
O/E
X
O
O/E
O
X
X
X
FREERKS, ANN
X
X
X
X
X
O/E
X
X
X
-- --
`-- --
-- --
-- --
-- --
-- --
-- --
HENSCH, MIKE
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
MARTIN, PHOEBE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
PARSONS, MAX
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
X
SIGNS, MARK
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
THEOBALD, JODIE
X
X
X
X
X
X
X
X
O/E
`-- --
-- --
`-- --
X
TOWNSEND, BILLIE
-- --
-- --
-- -- i
-- --
-- --
-- -- I
-- --
-- -- I
-- -- I
X
X
X
X
X
O/E
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
1/17
(W.S.)
2/4
2/21
3/7
3/21
4/4
4/18
5/16
6/6
6/20
7/18
8/15
9/5
10/3
BAKER, LARRY
X
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
DYER, CAROLYN
O/E
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
FREERKS, ANN
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
HENSCH, MIKE
X
X
X
X
O/E
X
X
X
X
O/E
X
X
X
X
MARTIN, PHOEBE
X
O/E
X
X
X
O/E
X
X
X
X
O/E
O/E
X
X
PARSONS, MAX
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
SIGNS, MARK
X
X
X
X
X
O/E
X
X
X
X
O/E
X
X
X
THEOBALD, JODIE
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
-- --
TOWNSEND, BILLIE
X
X
X
O/E
X
X
X
X
X
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
Item Number: 5.k.
INCITY OE IOWA CITY
www.icgov.org
November 4, 2019
ATTACHMENTS:
Description
Public Art Advisory Committee: August 1
APPROVED
MINUTES
PUBLIC ART ADVISORY COMMITTEE
AUGUST 1, 2019 — 3:30 PM
LOBBY CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Vero Rose Smith, Steve Miller, Wendy Brown, Eddie Boyken, Juli
Seydell Johnson, Ron Knoche, Andrea Truitt
NOT PRESENT:
STAFF PRESENT: Marcia Bollinger, Sarah Helmer
PUBLIC PRESENT: Jason Snell — Artist, Cassie Elton — Artist Antelope Lending Library Book
Mobile.
CALL TO ORDER
Steve Miller called the meeting to order, Vero Rose Smith joined the meeting at 3:38 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was no public discussion of items not on the agenda.
CONSIDERATION OF MINUTES OF THE JULY 11, 2019 MEETING
Seydell Johnson moved to approve, Wendy Brown seconded. Minutes approved.
REVIEW OF PERFORMING ART APPLICATIONS AND GENERAL FUTURE STEPS
Bollinger stated that there was significant interest in the program: $17,726 worth of applications
and $2,000 in funding available. A methodology was discussed on how to evaluate each
applicant. The 11 applicants for the performance art grant were then reviewed by the
committee. It was discussed that #8, AJ Boulund, "How to make cartoons that everybody will
like a lot" was perhaps too informal and vague. A concern regarding the access of the public to
the event was brought up related to applicant #9, Kim Cassisa, "D20 Ensemble". There were
concerns that it would not bring a broad group or be considered as "Public Art". Brown
suggested that PAAC members get 2/3 votes and a winner be determined that way. Miller
suggested caucus style. The criteria were reviewed. The two artists at the meeting presented
their performance proposals and questions were fielded. There was a question from Seydell
Johnson if we could access the funds for next year to be able to grant multiple applications. It
was determined by the committee that the current funding of $2000 would be used and the level
of interest would be noted when determining the allocations for performance art projects in the
future.
The proposals were then voted on.
Brown inquired about splitting the funds. Elton said they had originally proposed visiting 3
neighborhoods, but they could limit the scope in that way and adjust their budget. Snell said he
could reach out to another funding source and lower his artist fee. It was decided that the top 2
artists, Jason Snell and Antelope Lending Library, would each receive $1000. Seydell Johnson
moved to approve funding of $1000 for the proposals of Jason Snell and the Antelope Lending
Library. Andrea Truitt seconded the motion and it was approved unanimously.
It was again noted by several members that the level of interest in performance art should be
considered when allocation future Public Art funding.
DISCUSS DRAFT PUBLIC ART STRATEGIC PLAN
Brown sent comments for revision to the Strategic Plan and they were incorporated into the
draft. Truitt proposed some minor changes. The Communications staff will be working on a
formatted draft, while this version is available for public comment.
Bollinger stated that we are looking for a yes or no vote from the committee today on the current
draft. The next meeting will be on September 5th, which will be the formal public meeting.
5:30pm. Brown commented on the Executive Summary and looked to Rose Smith for
assistance in writing that piece. Rose Smith agreed.
Rose Smith looked for a motion to move forward with this draft of the Public Art Strategic Plan,
pending the completion of an executive summary the following week.
Miller inquired if we would be moving forward with the draft we were looking at, or the version
that incorporated Brown's comments. Bollinger informed the process of the public comment,
saying that the Graphic Designer would work on the presentation, and as long as the text didn't
change that would meet the requirements of incorporating all the comments. Brown inquired if
the comments would influence what we will present to City Council? Bollinger answered yes.
Brown made the point that if the public made substantial comments, that would impact the
design. Miller asked about the timeline. The plan will receive comments for the next month
(August), comments will come back and be emailed to Bollinger. Miller asked if staff had time
Artist
Title of the Performance Piece
# of Votes
1
Mimi Ke
Falling: Aerial Dance and Americana
1
2
Jacob Harrison Jones
Radio Orchestra
2 (Vero Abstain)
3
Jon Ranard
Polyester Blend & The Rayon Kings Ballroom Dance
1
4
Jason Snell
Mutable Sequences
5 (Vero Abstain)
5
Nikesha Jones
Drumling in the City
0
6
Antelope Lending Library
Animation Workshop
6
7
Dan Stolley
Art Walk in the Park
0
8
AJ Boulund
How to make cartoons that everybody will like a lot
0
9
Kim Cassisa
D20 Ensemble
0
10
Jennifer Beall
Suppressed Desires Double Billing
1
11
Melissa Airy
Emanation
3
Brown inquired about splitting the funds. Elton said they had originally proposed visiting 3
neighborhoods, but they could limit the scope in that way and adjust their budget. Snell said he
could reach out to another funding source and lower his artist fee. It was decided that the top 2
artists, Jason Snell and Antelope Lending Library, would each receive $1000. Seydell Johnson
moved to approve funding of $1000 for the proposals of Jason Snell and the Antelope Lending
Library. Andrea Truitt seconded the motion and it was approved unanimously.
It was again noted by several members that the level of interest in performance art should be
considered when allocation future Public Art funding.
DISCUSS DRAFT PUBLIC ART STRATEGIC PLAN
Brown sent comments for revision to the Strategic Plan and they were incorporated into the
draft. Truitt proposed some minor changes. The Communications staff will be working on a
formatted draft, while this version is available for public comment.
Bollinger stated that we are looking for a yes or no vote from the committee today on the current
draft. The next meeting will be on September 5th, which will be the formal public meeting.
5:30pm. Brown commented on the Executive Summary and looked to Rose Smith for
assistance in writing that piece. Rose Smith agreed.
Rose Smith looked for a motion to move forward with this draft of the Public Art Strategic Plan,
pending the completion of an executive summary the following week.
Miller inquired if we would be moving forward with the draft we were looking at, or the version
that incorporated Brown's comments. Bollinger informed the process of the public comment,
saying that the Graphic Designer would work on the presentation, and as long as the text didn't
change that would meet the requirements of incorporating all the comments. Brown inquired if
the comments would influence what we will present to City Council? Bollinger answered yes.
Brown made the point that if the public made substantial comments, that would impact the
design. Miller asked about the timeline. The plan will receive comments for the next month
(August), comments will come back and be emailed to Bollinger. Miller asked if staff had time
set aside to make revisions based on public comment. Bollinger responded that time frame was
August 31St through September 5th. Knoche inquired if the format would change drastically from
the way it looked today. Bollinger stated that visuals, graphics and colors would be changing.
Miller moved to post this draft, with Brown's incorporated comments, to the website for public
comment. Truitt seconded. The motion was approved.
Miller inquired if the arts professional's group would have an opportunity to make comments on
this draft. Bollinger stated that she would be sending this draft on to them and they could also
have an opportunity during the public comment.
REVIEW OF THE "HIT THE GROUND FITNESS" ART PROJECT PROPOSAL BY SAYURI
SASKI HEMANN
Bollinger stated that this item would be deferred as there was no proposal available yet to
review. She suggested that it was not necessary for the committee to approve the concepts;
since they had already approved the allocation of funds. Discussion of the project was primarily
informational and she would be sending them out via email when they have been received.
Rose Smith posited that Sasaki Hemann was heavily involved with the public campaign for
Public Space One and that might be why she was currently unavailable.
COMMITTEE ANNOUNCEMENTS OR COMMITTEE REPORTS
Rose Smith commented on the subcommittee meeting for the strategic plan, held on 7/24/19.
And that comments were made and incorporated. Helmer noted the few remaining comments
from that meeting that were yet to be incorporated, and will be sending those changes.
STAFF REPORTS
Seydell Johnson spoke about the River Front Crossing Grand Opening, and the popularity of
the Kite event that was funding through the Public Art Program. The thunderstorm caused the
cancellation of the bands but the fireworks did go off as scheduled at 10pm. Seydell Johnson
said this would be a great space for other events in the future.
Rose Smith informed the committee that the documentation for "Ramp" was completed and had
been sent to Bollinger. There were still photographs from Mark T. Lanning, an MFA candidate in
photography at the University and a film that was made by Jake Jones, who applied for the
performance grant. The film was 12 minutes long and was comprised of snippets from each
performance.
Bollinger updated the committee on the Public Art installation in the lobby of City Hall. It is
complete and the increased costs for the additional lighting that were discussed in the last
meeting did not end up being as high as were originally reported. An amount of $1100 was
given by the artist for the change order. But after requesting receipts from the subcontractor, the
amount came out to $611. Brown inquired about a title for the artwork. Bollinger is currently
working on a plaque for the piece that would describe the Japanese term for the way the light
permeates the trees, Komorebi.
Miller inquired about an update on the Snelson sculpture. Seydell Johnson said a construction
meeting was set for this fall. She noted that the contractor is doing a number of jobs for the city,
and they are behind schedule.
Bollinger confirmed that the committee members could make the 5:30 PAAC meeting on
Thursday, September 5cn
ADJOURNMENT
Knoche moved to adjourn, Seydell Johnson seconded. Meeting adjourned at approximately
4:35pm
Public Art Advisory Committee
Attendance Record
2018-2019
Name
Term
Expires
10/4
11/1
12/6
1/10
3/7
414
5/2
6/6
7/11
811
Wendy Brown
1/1/2020
x
x
O/E
O/E
x
x
x
x
x
x
Erin Fitzgerald
1/1/2020
x
--
--
--
--
--
--
--
--
--
Ron Knoche
x
x
x
x
x
x
x
x
x
x
Juli Seydell-
Johnson
x
x
x
x
O/E
x
x
x
x
x
Vero Rose Smith
1/1/2021
x
x
x
I x
x
O/E
x
x
x
I x
Steve Miller
2/1/2021
x
x
x
x
x
x
x
x
x
x
Andrea Truitt
1/1/2022
--
--
x
x
x
x
x
x
--
x
Eddie Boyken
1/1/2022
--
--
--
x
x
x
x
x
x
x
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member