The URL can be used to link to this page

Home My WebLink AboutSpace Needs.pptr , iowa city municipal facilities space needs assessment and master plan -i►'�, �`� Groups 1 and 2 Draft Update Iowa City City Council Work Session November 21, 2011 iowa city municipal facilities space needs assessment and master plan � Agenda • Introductions • Intent of Preliminary Draft • Scope of Assessment &Planning Effort • Assessment &Planning Process • Project Schedule &Current Status • Higher Priorities (Preliminary) • Questions iowa city municipal facilities space needs assessment and master plan Introductions -. --Rpg tw C II OI IU'.V R. CI IS iowa city municipal facilities space needs assessment and master plan Introductions - Team Zug Rpg.. Rpg.. Rpg.. Rpg., Davis Sanders, AIA, LEED® AP Project Principal/ Project Manager Justin Platts, ASLA, LEED® AP Project Leader Shanna Duggan, PE Structural Engineer Kristin Knoke Project Coordinator Corinne Goode, AIA, LEED° AP Project Architect / Programmer/ Interior Design . ,0111P ON /W % NW116 Brent Jackman, PE Civil Engineer ' �S' W' `'1 Henneman Engineering Inc. Tim Cole, RCDD Information Technologist Corey Metzger, PE Mechanical/ Plumbing /Fire & Life Safety Engineer iowa city municipal facilities space needs assessment and master plan 9► Project Oversight • Tom Markus City Manager • Dale Helling Assistant City Manager • Kumi Morris Architectural Services Coordinator • Rick Fosse Director of Public Works • Mike Moran Director of Parks and Recreation • Chris O'Brien Director of Transportation Services iowa city municipal facilities space needs assessment and master plan Preliminary Draft Intent -. --Rpg CI I1 of lomn C1 r iowa city municipal facilities space needs assessment and master plan 'relimina Intent • Provide City Council with an understanding of the current progress of the Iowa City Space Needs Assessment and Master Plan effort; • Provide City Council with an understanding of the current physical condition of many existing facility spaces and systems to assist with their upcoming Strategic Planning efforts; • Assist City Council to understand Draft concepts regarding current space needs for those facilities included in this Draft. r , iowa city municipal facilities space needs assessment and master plan C1 11 ol Assessment & Plannin g e Sco p I . . . . a 9 `Iw ❑I4 OI IU'.VACIIS iowa city municipal facilities space needs assessment and master plan ssessment & Tanning Scope ro�ect Facilities - 26 facilities, over +1.5 million SF y It � •T � ,-- --P f iowa city municipal facilities space needs assessment and master plan 3°= .tti Assessment & Planning Scope • Basic municipal facility information: — 14 departments — 26 facilities — Approximately 56 buildings —Over 1.5 million SF - ...!pg tw C II OI lc'. C I I iowa city municipal facilities space needs assessment and master plan ssessment & The Planning Team Hall & Hall Engineering: Site Civil and Landscape Systems ....GRDg M OA N I IYG S Morning Star Studio: Structural Systems Tanning Scope RDG Planning & Design: Architectural Systems Electrical Systems Mechanical Systems Lighting Systems Plumbing Systems Fire Protection Systems 41 Henneman Engineering arc. Henneman Engineering: Technological Systems Security Systems ❑I4 OI ml,1011 iowa city municipal facilities space needs assessment and master plan Assessment & Tanning Scope • Observe (visually apparent only) and assess current facility conditions and space usage; • Identify facility needs to for City long -term planning: — Estimated timeframe to address; — Prioritized by urgency; • Interview and document concerns /issues; • Recommend energy efficiency opportunitieb; • Propose potential building program solutions (add on, build new, remodel, relocate or if there is no new solution). iowa city municipal facilities space needs assessment and master plan The Project Process -. --Rpg f iowa city municipal facilities space needs assessment and master plan The Project Process • Process Per Phase: — Forward preliminary questions, programming, assessment forms for Department Heads and Maintenance Staff response — Team review of preliminary questions /forms /City documents — Tour, photograph and review facilities — Interview Staff — Analyze and Distill Data — Team prioritization of elements by greatest need for that phase and the previous phases (when applicable) iowa city municipal facilities space needs assessment and master plan The Project Process CONDITION ASSESSMENTS 1. Facility Element Scoring: Very good (no problems noted) Good (some minor problems) 3 Fair (minor problems) 2 Poor (significant problems) 1 Imminent failure (major problems) Failed (beyond correction) N No Score N/A Not Applicable Condition Health /Life Safety Eff iciency Functionality Operations Safety /Security Accessibility Risk of Failure Uptime f iowa city municipal facilities space needs assessment and master plan The Project Process • Process Per Phase: — Develop potential building program solutions (add on, build new, remodel, relocate or if there is no new solution) as needed. — Assemble documentation into final Space Needs Assessment and Master Plan deliverable. — Design Team - City Team meeting (monthly) f iowa city municipal facilities space needs assessment and master plan The Project Process • Three Phase Study 1 Group 3 Facilities (October 2011) Assessment Completed Received basic assessment M r , iowa city municipal facilities space needs assessment and master plan ��w%.. M Preliminary Project Report • Summary iowa city municipal facilities space needs assessment and master plan The Project Report — Focus on facility user perception of facility condition • Space Use Summary • Proposed Building Program Solutions • Sustainable Opportunities • Public Input Summary • Detailed Facility Report • Appendix (Detailed Information) Iowa City Municipal Facilities Space Needs Study and Master Plan RDg.. iowa city municipal facilities space needs assessment and master plan Preliminary Priorities -. --Rpg iowa city municipal facilities space needs assessment and master plan � Lill (,I ml'Cijt Preliminary Priorities Facilities with Higher Priority for Improvement: • Reasons for higher priority status: A. Age, Deferred Maintenance, General Functionality: A. Landfill Shop and Outbuildings — 3900 Hebl Avenue SW B. Water Distribution — 1306 S. Gilbert Court C. North Wastewater Administration Building — 1000 S. Clinton Street B. General Space Shortage Impeding Functionality: A. Police Station at City Hall — 410 E. Washington Street B. Fire Station #1 at City Hall — 410 E. Washington Street C. Solid Waste Building — 1200 S. Riverside Drive D. Streets Building (Storage) - 1200 S. Riverside Drive E. Traffic Engineering Building — 1200 S. Riverside Drive F. Equipment Building — 1200 S. Riverside Drive iowa city municipal facilities space needs assessment and master plan � Lill (,I ml,Cijt Preliminary Priorities Facilities with Higher Priority for Improvement: • Reasons for higher priority status: A. Lack of Storage Space A. Solid Waste Building — 1200 S. Riverside Drive B. Traffic Engineering Building — 1200 S. Riverside Drive C. Streets Building (Storage) - 1200 S. Riverside Drive D. Equipment Building — 1200 S. Riverside Drive E. Police Station at City Hall — 410 E. Washington Street F. City Hall — 410 W. Washington Street „- . --Rpg' 1 , iowa city municipal facilities space needs assessment and master plan LI I, OI L I1 � Schedule „- . --Rpg' iowa city municipal facilities space needs assessment and master plan Schedule • January 2011: Project Kickoff • January— May 2011: Discovery and Data Acquisition • May 2011: Group 1 Questionnaires • June 2011: Group 1 Tours & Interviews • July 2011: Group 2 Questionnaires • August 2011: Group 2 Tours & Interviews • September 2011: Group 3 Questionnaires • October 2011 - Group 3 Tours & Interviews • October— November 2011: Group 1 & 2 Preliminary Draft Assembly and Submission to City • November 2011 — February 2012: Assembly and Finalization of Space Needs Assessment and Master Plan iowa city municipal facilities space needs assessment and master plan C1I of o Questions? -. --Rpg