HomeMy WebLinkAbout2012-01-10 Council minutesSubject to change as finalized by the City Clerk
Clerk's Office 356 -5040.
4a(4)
For a final official copy, contact the Cit
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 10, 2012
Iowa City City Council special meeting, 7:00 p.m. at City Hall. Mayor Hayek
presiding. Council Members present: Champion, Dickens, Dobyns, Hayek, Mims,
Payne, Throgmorton. Staff members present: Markus, Fruin, Dilkes, Bentley, Karr,
Davidson, Fosse, Morris, Moran, Rocca, Rackis, Yapp, Hargadine.
The Mayor proclaimed Martin Luther King Day — Monday, January 16, 2012,
Human Rights Commissioner David Brown accepting.
The Mayor stated the Outstanding Student Citizenship Awards for Lucas Elementary
students will be deferred to January 24, 2012.
Steve Dochtler, MidAmerican Energy presented a check to Fire Chief Rocca
recognizing Fire Station #4 for participating in the energy efficiency measures for new
construction.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Champion, seconded by Mims, that the items and recommendations in
the Consent Calendar be received, or approved, and /or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk:
November 29 Special Council Work Session — Strategic Planning; November 29
Special Council Work Session — Orientation; December 5 Special Council Work
Session — Strategic Planning; December 6 Special Council Work Session;
December 6 Regular Council Formal Official and Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Airport
Commission - November 17, 2011; Board of Adjustment - September 14, 2011;
Historic Preservation Commission - November 10, 2011; Housing and Community
Development Commission - November 17, 2011; Human Rights Commission -
November 15, 2011; Planning & Zoning Commission - November 3, 2011; Planning
& Zoning Commission - November 17, 2011; Planning & Zoning Commission -
December 1, 2011; Public Art Advisory Committee - September 1, 2011; Senior
Center Commission - November 17, 2011; Youth Advisory Commission - October 2,
2011; Youth Advisory Commission - October 16, 2011; Youth Advisory Commission
- December 4, 2011.
Permit Motions and Resolutions as Recommended by the City Clerk: Class C
Liquor License for Mekong Enterprises, Inc., dba Mekong Restaurant, 5 Sturgis
Corner Dr.; Class C Liquor License for Carlos O'Kelly's of Iowa City, Inc., dba Carlos
O'Kelly's Mexican Cafe, 1411 S. Waterfront Dr.; Class C Liquor License for Iowa
City Yacht Club, LLC, dba Iowa City Yacht Club, 13 S. Linn St.; Class C Liquor
License for Baroncini, LLC, dba Baroncini, 104 S. Linn ST.; Class C Liquor License
for 2 -Tone, Inc., dba Bluebird Diner, 330 E. Market St.; Class C Liquor License for
Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Outdoor Service Area for
Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Class C Liquor License
for Amber Miller dba Hawkeye Hideaway, 310 E. Prentiss St.; Outdoor Service Area
for Amber Miller dba Hawkeye Hideaway, 310 E. Prentiss St.; Class C Beer Permit
Complete Description
January 10, 2012
Page 2
for Reif Oil Company, dba Fast Break, 2580 Naples Ave.; Class C Beer Permit for
Gonzalez & Garcia Partners dba Acapulco Mexican Bakery #2, 1937 Keokuk St.
Resolutions: RES. 12 -3, AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST THE SECOND AMENDMENT TO THE LISTING AGREEMENT
WITH SKOGMAN REALTY FOR AVIATION COMMERCE PARK TO EXTEND THE
TERM; RES. 12 -4, AUTHORIZING THE IOWA CITY HOUSING AUTHORITY TO
RETURN A DISASTER GRANT IN THE AMOUNT OF $56,725 TO THE FEDERAL
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) RECEIVED
FOR THE RECONSTRUCTION OF THE PUBLIC HOUSING UNIT LOCATED AT
608 EASTMOOR, IOWA CITY, IOWA, WHICH WAS DAMAGED IN THE FLOOD OF
2008; RES. 12 -5, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE
PROPERTY LOCATED AT 415 N GOVERNOR STREET, IOWA CITY, IOWA;
RES. 12 -6, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA CITY,
IOWA FOR PROPERTY LOCATED AT 59 REGAL LANE, IOWA CITY, IOWA;
RES. 12 -7, ACCEPTING THE WORK FOR THE IOWA CITY POLICE STORAGE
PROJECT; RES. 12 -8, ACCEPTING THE WORK FOR THE IOWA RIVER TRAIL -
NAPOLEON TO TRUEBLOOD PROJECT; RES. 12 -9, APPROVING,
AUTHORIZING AND DIRECTING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST A TEMPORARY CONSTRUCTION EASEMENT AGREEMENT BY
AND BETWEEN THE CITY OF IOWA AND MOKA JAVA LLC; RES. 12 -10,
ACCEPTING THE WORK FOR THE COLLEGE GREEN PARK LIGHTING
REPLACEMENT PROJECT.
Setting Public Hearings: RES. 12 -11, SETTING PUBLIC HEARING FOR
JANUARY 24, 2012, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 317 DOUGLASS COURT; RES. 12 -12, SETTING A PUBLIC
HEARING ON JANUARY 24, 2012 ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
WASTEWATER TREATMENT FACILITIES CONSOLIDATION PROJECT,
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR
PUBLIC INSPECTION; RES. 12 -13, SETTING A PUBLIC HEARING ON JANUARY
24, 2012 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE
OF COST FOR THE CONSTRUCTION OF THE HIGHWAY 218 AND MELROSE
AVENUE TRAFFIC SIGNALIZATION PROJECT, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; RES. 12 -14,
SETTING A PUBLIC HEARING ON JANUARY 24, 2012 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE NORTH MARKET SQUARE PARK PAVILION
PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING,
AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR
PUBLIC INSPECTION.
Complete Description
January 10, 2012
Page 3
Motions: approve disbursements in the amount of $12,190,909.93 for the period
of November 1 through November 30, 2011, as recommended by the finance
director subject to audit.
Correspondence: Asst. Traffic Engineering Planner regarding Installation of (1)
STOP sign at the intersection of Lower West Branch Road and Amhurst Street, (1)
STOP sign at the intersection of Rochester Avenue and Teton Circle, and (1) STOP
sign at the intersection of Rochester Avenue and Boyd Court; Jeffrey K. McGinness
regarding School Board Relationship; Judith M. Pascoe regarding Thanks; City Engr.
regarding Competitive Quotation Memo; Thomas Carroll regarding Response to
Previous Correspondence to Council re Authorizing Expenditures [staff response
included]; Jim L. Maynard regarding City considering sale of Southwest Quarter of
Chauncey Swan Plaza Block; Congressman Dave Loebsack regarding Iowa City,
Coralville, and North Liberty Kids Send Our Troops Holiday Cheer; David Bates
regarding Televising /Streaming of Upcoming Budget Sessions [staff response
included]; Steven G. Miller, President AFSCME Local 183 regarding Proposal to
eliminate five positions; Michael McCarthy regarding Provactive; Jerry Moore
regarding Crows in Ped Mall; Orville Nelson regarding Highway 1 Trail; Andy Brodie
regarding Demolition /development on East Washington [staff response included x2].
The following individuals appeared regarding saving The Red Avocado, and demolition
of houses in the 500 block of Washington Street: Brandon Ross, Rebecca Rosenbaum,
1035 Howell St.; Caroline Dieterle, 727 Walnut St.; Jason Bradley, 505 E. Washington
St.; Yale Cohn; Nialle Sylvan, 1722 Morningside Dr.; Garry Klein, 628 -2nd Ave.; Cecile
Kuenzli, 705 S. Summit St.; Gregory Delzer, 417 Kimball Rd.; Jim Walters, 1033
Washington St.; Helen Burford, 528 E. College St.; Jeff Cox, 112 S. Dodge St.; Sarah
Clark for Joan Jehle, 1167 E. Jefferson St.; and Shari DeGraw, 519 Brown St. Steve
Dochtler, 1630 Lower Muscatine, introduced himself as the new MidAmerican Energy
Community contact. Mayor Hayek announced that the Council would be ending public
discussion and proceeding with the agenda, and stated public comment could resume
again at the end of the agenda business. Moved by Throgmorton, seconded by
Champion, to accept petitions filed by 319 individuals to save The Red Avocado.
Council Member Payne left the meeting due to a conflict of interest.
Moved by Mims, seconded by Champion, to set a public hearing for January 24 on a
resolution amending the Comprehensive Plan to change the boundary of the Northside
Marketplace to exclude properties located at 228 & 232 Bloomington Street and 311 &
313 Linn Street. The Mayor declared the motion carried unanimously, 6/0/1, Payne
abstaining.
Moved by Champion, seconded by Dickens, to set a public hearing for January 24
on a resolution amending the Comprehensive Plan to change the land use designation
from Office Commercial to High Density Multi- Family for property located at 821 E.
Jefferson Street. The Mayor declared the motion carried unanimously, 6/0/1, Payne
abstaining.
Moved by Mims, seconded by Champion, to set a public hearing for January 24th
on an ordinance rezoning .47 -acres of land located at 821 Jefferson Street from
Commercial Office (CO -1) to High Density Multi - Family Residential (RM -44) (REZ11-
00018). The Mayor declared the motion carried unanimously, 6/0/1, Payne abstaining.
Complete Description
January 10, 2012
Page 4
A public hearing was held on an ordinance rezoning 4.3 acres of land located at
1920 Prairie Du Chien Road from Low Density Single - Family Residential (RS -5) Zone to
Rural Residential (RR1) Zone (REZ11- 00019). The Mayor asked Council Members to
share any ex parte communications and none were reported. PCD Director Davidson
presented a power point.
Moved by Dickens, seconded by Mims, that the ordinance rezoning 4.3 acres of
land located at 1920 Prairie Du Chien Road from Low Density Single - Family Residential
(RS -5) Zone to Rural Residential (RR1) Zone (REZ11- 00019), be given first vote. The
Mayor declared the motion carried unanimously, 6/0/1, Payne abstaining. The Mayor
stated the ordinance rezoning the MidAmerican substation and conditionally rezoning
approximately .42 -acres of land located at 221 N. Linn Street, 225 N. Linn Street and
223 E. Bloomington Street from Neighborhood Residential Stabilization (RNS -12) to
Central Business Service (CB -2) (REZ11- 00012), has been withdrawn at applicant's
request. Moved by Champion, seconded by Mims, to accept correspondence from
Duane Musser. The Mayor declared the motion carried unanimously, 6/0/1, Payne
abstaining. Nancy Carlson appeared.
Moved by Mims, seconded by Champion, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that ORD. 12 -4461, CONDITIONALLY REZONING APPROXIMATELY 0.88
ACRES OF PROPERTY LOCATED AT 2218 ROCHESTER AVENUE, LOW DENSITY
SINGLE - FAMILY RESIDENTIAL (RS -5) TO LOW DENSITY MULTI - FAMILY
RESIDENTIAL (RM -12) (REZ11- 00009), be voted on for final passage at this time. The
Mayor declared the motion carried unanimously, 6/0/1, Payne abstaining. Individual
Council Members expressed their views. Moved by Mims, seconded by Dickens, that the
ordinance be finally adopted at this time. The Mayor declared the motion carried
unanimously, 6/0/1, Payne abstaining. The Mayor declared the ordinance adopted,
unanimously, 6/0/1, Payne abstaining. Moved by Mims, seconded by Throgmorton, to
accept correspondence from James Clark. The Mayor declared the motion carried
unanimously, 6/0/1, Payne abstaining.
Moved by Mims, seconded by Dobyns, that the ordinance conditionally rezoning
approximately 1. 15 acres of property located 911 N. Governor Street, from Commercial
Office (CO -1) to Low Density Multi - Family Residential (RM -12) (REZ11- 00016), be given
second vote. The Mayor asked Council Members to share any ex parte
communications and none were reported. PCD Director Davidson presented a power
point. The following individuals appeared: Greg Rockow, PO Box 1591; Ashley Shields,
913 Dewey St.; Jennifer Baum, 814 Dewey St.; Sarah Clark, 509 Brown St.; Shirley
Lindell, 804 Dewey St.; Joel Bishop, 819 Dewey St.; Mark Shields, 913 Dewey St.;
Michael Petkewec, 1012 N. Summit St.; Mike Wright, 225 N. Lucas St.; and Nancy
Carlson, 1002 E. Jefferson St. Individual Council Members expressed their views. The
Mayor declared the ordinance defeated, 0/6/1, with the following division of roll call vote:
Ayes: None. Nays: Champion, Dickens, Dobyns, Hayek, Mims, Throgmorton.
Abstaining: Payne. Council directed staff to examine the Comprehensive Plan for the
property.
Council Member Payne returned to the meeting.
Complete Description
January 10, 2012
Page 5
A public hearing was held on a resolution authorizing conveyance of a single family
home located at 410 Douglass Street. No one appeared.
Moved by Champion, seconded by Payne, to adopt RES. 12 -15, AUTHORIZING
CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 410 DOUGLASS
STREET.
Council Member Payne left the meeting due to a conflict of interest on the following
item.
A public hearing was held on a resolution approving conveyance of a utility easement
across Ralston Creek located within Lot 1, Block 20, County Seat Addition, Iowa City,
Iowa. No one appeared.
Moved by Dickens, seconded by Mims, to adopt RES. 12 -16, AUTORIZING THE
CONVEYANCE OF A UTILITY EASEMENT TO MIDAMERICAN ENERGY ACROSS
RALSTON CREEK LOCATED WITHIN LOT 1, BLOCK 20, COUNTY SEAT ADDITION,
IOWA CITY, IOWA. The Mayor declared the resolution adopted unanimously, 6/0/1,
Payne abstaining.
Council Member Payne returned to the meeting.
Moved by Dobyns, seconded by Payne, that the ordinance amending Title 9, "Motor
Vehicles and Traffic," Chapter 1, "Definitions;" and amending Title 9, "Motor Vehicles
and Traffic," to add a new Chapter 11, "Automatic Traffic Enforcement," to allow for red
light automated traffic enforcement, be given first vote. Transportation Planner Yapp
and Police Chief Hargadine appeared. The following individuals appeared: Susan
Enzle, 216 Magowan; Greg Delzer, 417 Kimball Rd.; Nialle Sylvan, 1722 Morningside
Dr.; Roger Knight, Jr., Rebecca Rosenbaum, 1035 Howell St.; Ross Minor; Sean
Adams, 926 Deforest Ave.; Brandon Ross; and Nancy Carlson. Individual Council
Members expressed their views. The Mayor declared the motion carried, 4/3, with the
following division of roll call vote: Ayes: Dobyns, Hayek, Mims, Dickens. Nays:
Champion, Payne, Throgmorton. Absent: None. Moved by Mims, seconded by
Dickens, to accept correspondence from Gary Hughes, Susan Enzle, W.H. Kamery, Ed
Walters, Gary Clement, Alan Nagel, Harvey Miler, Ryan Denke.
Moved by Throgmorton, seconded by Mims, that the ordinance to adopt the Code of
Ordinances of the City of Iowa City, Iowa, 2012, aka "City Code," be given first vote.
Moved by Champion, seconded by Dobyns, that the ordinance amending Title 4,
Alcoholic Beverages, Chapter 5, Prohibitions and Restrictions, Section 8, Persons
Under the Legal Age in licensed or permitted establishments, subsection B, to amend
the requirements for non -bar and entertainment venue exceptions, be given second
vote.
Moved by Mims, seconded by Payne, to adopt RES. 12 -17, AUTHORIZING THE
MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A 28E AGREEMENT
AMONG THE CITY OF IOWA CITY AND CERTAIN OTHER CITIES AND
INDEPENDENT FIRE DISTRICTS IN JOHNSON COUNTY, IOWA, FOR MUTUAL
FIRE AID PROTECTION.
Moved by Champion, seconded by Dickens, to adopt RES. 12 -18, APPROVING AN
AGREEMENT TO PURCHASE AUDITOR'S PARCEL 2011125, A.30 ACRE PARCEL
OF PROPERTY ABUTTING RALSTON CREEK AND ACROSS FROM THE
LONGFELLOW TRAIL AS PUBLIC PARKLAND.
Complete Description
January 10, 2012
Page 6
Moved by Payne, seconded by Dobyns, to adopt RES. 12 -19, APPROVING,
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK
TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND
NEUMANN MONSON PC TO PROVIDE ARCHITECTURE AND ENGINEERING
CONSULTANT SERVICES FOR THE ANIMAL CARE AND ADOPTION CENTER
PROJECT. Individual Council Members expressed their views.
The Mayor noted the previous vacancies: Airport Commission for a four -year term
March 1, 2012 - March 1, 2016; Airport Zoning Brd of Adjustment for a five -year term
January 1, 2012 - December 31, 2016 (New full term); Airport Zoning Commission for a
six -year term January 1, 2012 - December 31, 2017. (New full term); Civil Service
Commission for a four -year term April 2, 2012 - April 4, 2016;
Historic Preservation Commission for four vacancies, one At- Large, Woodlawn, College
Green, and East College St, to fill three -year terms March 29, 2012 - March 29, 2015;
Telecommunications Commission for two vacancies to fill three -year terms March 13,
2012 - March 13, 2015. Applications must be received by 5 :00 p.m., Wednesday,
January 11, 2012. Airport Zoning Brd of Adjustment for a five -year term January 1,
2009 - December 31, 2013; Airport Zoning Commission for a six -year term January 1,
2010 - December 31, 2015; Senior Center Commission for a three -year term January 1,
2012 - December 31, 2014; Youth Advisory Commission for a two -year term January 1,
2012 - December 31, 2013; Youth Advisory Commission for a two -year term January 1,
2011 - December 31, 2012 for Tate High. Applications must be received by 5:00 p.m.,
Wednesday, January 18, 2012.
The Mayor noted the current vacancies: Board of Adjustment for an unexpired term,
effective upon appointment, ending January 1, 2014; Applications must be received by
5:00 p.m., Wednesday, February 15, 2012. Moved by Mims, seconded by Champion,
to accept correspondence from Barbara Eckstein.
Moved by Mims, seconded by Throgmorton, to appoint Paula Swygard, 426 Douglas
Street, to the Planning & Zoning Commission for an unexpired term, effective upon
appointment - May 1, 2015.
The Mayor noted no applications were received for the following vacancies and both
will be readvertised: Board of Appeals for a five -year term January 1, 2012 - December
31, 2016, for a Mechanical or Building Design Professional; Or a qualified trade
representative, if after 3 months no professional applies or is appointed;
Telecommunications Commission for an unexpired term, effective upon appointment -
March 13, 2014. Applicants MUST reside in Iowa City and be 18 years of age unless
specific qualifications are stated. [Staff will not publish additional notices after a period
of six publications; but will continue to advertise vacancies with postings and on the
Council agenda. However, no additional publication costs will be incurred.]
The Mayor announced that Council would continue discussion regarding saving The
Red Avocado, and demolition of houses in the 500 block of Washington Street. The
following individuals appeared: Pam Michaud, College Green Park; Edward
Sobolewski, 746 Juniper Dr.; David Burt, 102 Parsons Ave.; Joann Sinclair, 616 Rundell
St.; Anna Hurley, 605 E. Burlington; Rebecca Rosenbaum, 1035 Howell St.; and
Brandon Ross. Roger Knight, Jr. reported cracks and splits in the downtown sidewalk
near the ped. mall, and noted concerns for those in wheelchairs, staff will follow up.
Moved by Mims, seconded by Payne, to adjourn meeting at 10:25 p.m.
Complete Description
January 10, 2012
Page 7
Matthew J. Hayek, Mayor
Maria K. Karr, City Cler
CITY OF IOWA CITY
zal 5a(1)
NO � MEMORANDUM
Date: December 5, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session — Strategic Planning, November 29, 2011, 1:00 PM Beckwith
Boathouse Conference Room
Council: Bailey. Champion, Dickens, Hayek, Mims, Wilburn, Wright
Council Elect: Payne, Dobyns, Throgmorton
Staff: Markus, Fruin, Dilkes, Karr, O'Malley
Facilitated by Jeff Schott, Institute of Public Affairs (University of Iowa)
(No transcription available)
A complete report is attached from Mr. Schott.
Meeting adjourned 8:50 PM.
City of Iowa City, Iowa
Goal Setting Report
November 29, 2011
Mayor:
Matt Hayek
City Council:
Susan Mims
Terry Dickens
Connie Champion
Regenia Bailey (out - going)
Ross Wilburn (out - going)
Mike Wright (out - going)
Jim Throgmorton (in- coming)
Rick Dobyns (in- coming)
Michelle Payne (in- coming)
UISG Liaison
Cody Graham
City Staff
City Manager Tom Markus
Asst. to the City Manager Geoff Fruin
City Clerk Marian Karr
City Attorney Eleanor Dilkes
Finance Director Kevin O'Malley
�11L
Facilitated bv:
Jeff Schott
Institute of Public Affairs
University of Iowa
CITY OF IOWA CITY, IOWA
GOAL SETTING SESSION
2011
TABLE OF CONTENTS
Introduction.....................................................
............................... Page 3
Goal Setting Work Session .............................
............................... Page 3
Issues, Concerns, Trends, and Opportunities ...........
............................... Page 4
Prioritization of Issue Areas ..............................
............................... Page 5
On- Going/Committed Projects .......................... ...............................
Page 6
Significant and New Initiatives ......... ...............................
...........................Page 7
Organizational Effectiveness ..............................
............................... Page 8
FinalComments .................................................................
............................... Page 9
Exhibit A — Significant Projects, Programs, Policies,
and Initiatives Considered Page 10
ExhibitB — Agenda ................. ...............................
...........................Page 12
Exhibit C — Questionnaire ......... ...............................
...........................Page 13
2
CITY OF IOWA CITY, IOWA
GOAL SETTING SESSION
2011
Introduction
The City of Iowa City requested the Institute of Public Affairs (IPA) to assist the city
with goal setting. IPA agreed to organize and facilitate a process that involved the
following steps:
Prepare a questionnaire to identify issues /trends /concerns, potential new
initiatives /programs /policies and suggestions to improve organizational
effectiveness.
2. Prepare a list of suggested initiatives and policies based upon the comments of
the elected officials, city division/department heads and city line staff.
3. Conduct a preliminary session with line staff.
4. Conduct a preliminary session with department/division heads
5. Conduct a goal- setting session with the elected officials.
6. Preparation of this final report.
Goal Setting Work Session
City Council Members and the Mayor held a work session conducted by the IPA on
November 29, 2011. In attendance and participating at this meeting were Mayor Matt
Hayek, City Council members Susan Mims, Terry Dickens, Connie Champion, Regenia
Bailey (out - going), Ross Wilburn (out - going), Mike Wright (out - going), Jim
Throgmorton (in- coming), Rick Dobyns (in- coming), Michelle Payne (in- coming), City
Manager Tom Markus, City Clerk Marian Karr, City Attorney Eleanor Dilkes, Finance
Director Kevin O'Malley and Assistant to the City Manager Geoff Fruin.
IPA held preliminary sessions with line staff on September 13 and 14, and department
and division heads on October 19.
Issues, Concerns, Trends and Opportunities
The following were identified as issues, concerns, trends, and opportunities that may
affect future city services, policies, finances or operations:
Budget questions
• Heavy reliance on property tax for revenue
• High property tax rates and fees compared to other cities in Iowa and
locally
• Lack of willingness to stand up for the value of services provided by taxes,
so there is pressure on policy makers to minimize taxes and therefore
constrain services that a city can provide
• Effective response to reduction in federal funding and commercial
property tax revenues
• State budget cuts
• Increasing number of federal and state unfunded mandates
• Expansion of property tax exempt entities within city
• City absorbing greater proportion of costs for shared public facilities and
programs
• Slower rate of growth in value of tax base
• State mandated contributions to police and fire dept. retirement funds
• Neighborhood stabilization
o Rec facilities on west side
• Neighborhood preservation
• More owner occupied housing in and near downtown
o Considerable social tension over arrival of lower income persons
✓ Need to invent better ways of making newcomers feel they are part of
the community while ensuring that all residents feel safe in their
neighborhoods
o General support for south/southeast neighborhoods with
development/redevelopment where possible
• How to lose the image of being a city that is not pro- business
o Changing the culture (perceived or real) within city hall as it relates to
customer service, business development
• Inspection and Planning Depts. — work together to streamline process, change of
attitude to work with developers and contractors to help them, not discourage
them from building in Iowa City
• What should be Iowa City's policy with regard to building and development
• Lack of "tooting our own horn" among leaders about who we are, our
accomplishments and opportunities for future
• How large (geographically) can the city be and be sustainable.
o Development at edges and expectation of city services
o Additional fire stations
o Important that economic development efforts be integrated with efforts to
mitigate and adapt to long -term environmental threats
4
• Numerous projects that provide great opportunities, but must ensure to sustain
momentum
• Towncrest redevelopment
• Riverfront Crossings — high quality design
• Downtown activities (with SSMID)
• Flood recovery
• East side industrial park
• Future of Animal Shelter
• How to maintain all the parks and trails and add to each?
• Continue to advocate for rail
• Concern about regionally aggressive use of TIF.
o Don't try to out - compete them; don't run away from the fact that we are
different — treat that difference as a strength
• Need to work with ICCSD to ensure that older schools and neighborhoods help
one another thrive and that new elementary school forms part of a neighborhood
designed for long -term sustainability
• Increasing elderly population needing more and different services
• Expanding capital for small business
• Need to improve economic development activities with goal of increasing
commercial and/or industrial tax base, which will also help create jobs
o More coordinated, results- oriented and effective
• Ongoing focus on public safety as it relates to crime prevention and
neighborhood safety
• Targeting creative -class employers for location of facilities downtown and
elsewhere
• What is the philosophy — appropriate role of city government in particular issue
areas
Prioritization of Issue Areas
Council members were requested to select what he or she considered the five most
important issue areas on which the City Council should focus in the next two years. The
following is the tabulation of that voting (parentheses refer to the number of votes
received — a total of 10 persons participated):
• Downtown/Near Downtown (6)
• Economic and Community Development (6)
• Neighborhood Stabilization (5)
• Budget/Finance (5)
• Communication/Image/Perception (4)
On -Going /Committed Proiects
The following were identified as funded and programmed projects for the upcoming 24
month period (Subject to feasibility and securing adequate funding):
• Space needs study
• Flood recovery and mitigation:
•
Complete buy -out program
•
Make a decision regarding levees (3)
•
North wastewater plant
•
Gateway (North Dubuque St and Park Road bridge)
•
Replace animal shelter
•
Rocky Shore flood gate and lift station
•
Miscellaneous flood projects
• State and federally funded projects:
o
Lower Muscatine Road reconstruction
•
Airport parallel taxiway
•
1 s' Avenue railroad grade separation
•
Dubuque St pedestrian bridge
•
Terry Trueblood Recreation Area
•
Highway 1 trail
o
Court St trail — Phase 3
• Riverfront Crossing Redevelopment Project
o Multi -use parking
• Towncrest Redevelopment Project
• Downtown/Near Downtown Initiatives
o Downtown retail market analysis
o SSMID establishment
• Continue advocacy of passenger rail service to Chicago
• Make decision regarding red light cameras
• Develop new legislative strategies incorporating services of new paid lobbyist
o Include cultivation of closer working relationship with area State legislators
o More direct communication with others on certain issues they may be closely
tied to
o Maintain strong presence in Metro Coalition
• Continue grant - funded UniverCity program
• Continue stabilization programs of older neighborhoods such as Longfellow,
Northside, Goosetown
n
Significant and New Projects, Programs, Policies and Initiatives
The participants reviewed potential projects, programs, policies and initiatives for
consideration and selected the following as priorities for the upcoming 12 — 24 month
period:
• Explore with ICCSD possibility of jointly announcing mutual intentions to invest
in upgrading /improving older schools and neighborhoods and ensure new
elementary school forms part of a neighborhood designed for long -term
sustainability
• Develop a plan for economic strategy and planning to existing commercial areas
outside of downtown and Towncrest to increase commercial property tax
revenues such as:
o Integrated urban design
o Scott and Rochester
o Benton and Mormon Trek
o Sycamore Mall
Develop comprehensive marketing/public relations /communications plan
• All city depts. use same logo and tagline
• Be more proactive about providing information and developing
connections with businesses, citizens and public at large — beyond press
releases
A complete list of all programs and initiatives considered by the Mayor and City Council
members is attached as Exhibit A.
Organizational Effectiveness
The Mayor and City Council will review on December 5 a variety of ideas relating to
improving organizational effectiveness to accomplish the selected goals and priorities.
After review and discussion, the Mayor and City Council will select steps to improve
organizational effectiveness from the following list:
• Commissions — how many and which ones can be consolidated. Make up of
commissions
• Stronger links between what boards and commissions are doing and what we want
to accomplish annually
• Evaluate city organization and staffing to identify changes and efficiencies which
would benefit the community
• Deploy more savvy approach to government relations — be more engaged on
statewide level with peer cities, be more strategic with state and federal
delegations
• Figure out schedule that meets needs for efficient meetings without making them
so truncated that items are left without thorough discussions or no time to deal
with topic in a timely manner
• Invest in areas that provide direct benefit to citizens and businesses before
building administrative structure
• Organization communication continues to operate in silo fashion — slows
responsiveness and creates unclear messages
• Operate in a team environment
• Create a more innovative and responsive environment in area of economic
development
• Streamline operations
• Flowchart processes and procedures, remove unnecessary steps
• Coordinate staff response to private sector projects
o Examine commissions — could merge or eliminate certain ones
• Combine departments for efficiency
• Look into out - sourcing some services
• Evaluate staff structure in depts. and update for efficiency
• Facilitate users' ability to navigate through the various departments
• Better customer service /public relations overall
o Address "city hall culture" issues
• Show more hustle as an organization
• Reward creativity and innovation on the part of city staff
• Learn to use new social media far more effectively
• Conduct quarterly listening sessions in diverse parts of city (no formal decision
making)
• Communication between council and staff to be clear on impact of policies the
council is considering
• Departments have yearly goals and succession plans
• Employees have yearly goals and evaluations
8
Final Comments
It was a pleasure to assist the City of Iowa City with this goal setting process. It is
important to note that the prioritization of projects and initiatives is not "cast in stone."
They can be modified as new circumstances may occur.
It is recommended that staff review with the Mayor and City Council the status of
implementing the goals, projects and initatives on a quarterly basis.
Jeff Schott
Institute of Public Affairs
University of Iowa
November 30, 2011
E
Exhibit A
City of Iowa City
Goal Setting Session — 2011
SIGNIFICANT and NEW INITIATIVES OR PROGRAMS CONSIDERED
• Develop a program to promote sustainable growth and what it looks like for
Iowa City
• Look at stronger regional partnerships, including economic development
• Re- evaluate funding for community programs — consider stronger alignment of
funding and partnerships with area nonprofit organizations with city's strategic
priorities
o Consider public /private partnership opportunities as we look at space needs
and facilities
• Develop a plan for economic strategy and planning to existing commercial areas
outside of downtown and Towncrest to increase commercial property tax
revenues
o Integrated urban design
o Such as Scott and Rochester
o Benton and Mormon Trek
o Sycamore Mall
• Find ways to provide city funding for UniverCity program
• Develop city GIs program
• Develop comprehensive marketing /public relations /communications plan
o All city depts. use same logo and tagline
o Be more proactive about providing information and developing connections
with businesses, citizens and public at large — beyond press releases
• Upgrade city website to make it more intuitive and user friendly (see City of
Coralville's)
o Upgrade how it comes up in a Google search
• Improve southeast side by buying and selling rental housing to qualified buyers
• Update Rec Center to provide activities to attract families
• Seek assistance to resolve conflicts with Coralville at regional scale
• U of I could sponsor effort
• Chamber of Commerce, ICAD and Convention and Visitors Bureau could
play important roles
• Explore merits of selling additional G.O. bonds to fund new initiatives for long-
term challenges such as:
• Support renovation of older buildings in older neighborhoods — i.e.,
UniverCity Neighborhood Partnership Program
• Support construction of lower -cost housing in new developments
o Enable businesses and residents to save money and create new jobs by
reducing use of coal -fired electricity
10
• Create city -wide climate action task force
• Help residents and businesses save money, create new jobs and reduce
carbon emissions
• Created jointly with other governmental entities throughout Johnson Co.
• Explore possibility of providing time - limited property tax reduction to
small locally -owned businesses that facilitate reductions in carbon
emissions
• Could be coupled with fee on electricity and gasoline consumption with
revenues used to support such businesses
• Task force or advisory group to generate sustainability indicators that enable us
to track economic, social and environmental variables /trends
• Provide financial support for start-up businesses that focus on long -term
sustainability and /or web -based technologies and applications
o Empty storefronts on S. Linn St between Burlington and Court would be
great site
• Building "Museum of the New Midwest" near new Amtrak station
o Would strengthen community identity
o Attract tourists
o Could be part of regional network of sites connected by cultural trail
• Create advisory group consisting of people know and trusted by lower income
newcomers
o Increase ability of Office of Neighborhood Services to work with those
newcomers
• Explore innovate ways of including lower -cost housing in new developments
• Explore with ICCSD possibility of jointly announcing mutual intentions to
invest in upgrading /improving older schools and neighborhoods and ensure new
elementary school forms part of a neighborhood designed for long -term
sustainability
• Explore the merits of shutting down the Airport and redevelop the land as new
urbanist development
• Explore concept of providing for -fee on -street parking in certain areas
11
Exhibit B
AGENDA
INSTITUTE OF PUBLIC AFFAIRS THE UNIVERSITY OF IOWA
CITY OF IOWA CITY, IOWA
STRATEGIC PLANNING SESSION
TUESDAY NOVEMBER 299 2011
BECKWITH BOATHOUSE CONFERENCE ROOM
1209 NORTH DUBUQUE STREET /TAFT SPEEDWAY
1:00 - 5:00 PM
1. Introductions and Opening Comments
a. Name, Tenure, and Background
2. General Overview of the Meeting and the Strategic Planning Process
a. The Ground Rules for this session
3. Review Issues, Concerns, Opportunities, and Trends
4. Identify On -Going Commitments
5. Review Significant Programs, Policies, Projects and Initiatives
a. Ranking of Priorities
6. Discussion of Implementation Issues
7. IPA Report to the Mayor and City Council — 2011 Goal Setting Process
a. Development of Action Plan
b. Importance of Quarterly Updates
8. Adj ourn
12
Exhibit C
CITY OF IOWA CITY
STRATEGIC PLANNING SESSION - 2011
QUESTIONNAIRE
INTRODUCTION
The City Council's Strategic Planning Sessions will be held on November 29 and
December 5. The purpose of these sessions will be to identify and prioritize the City's
overall goals and objectives for the next two to four years.
In order to prepare for these sessions, you are requested to identify key issues and
potential objectives that will be reviewed and discussed at the session. Please complete
all sections of this questionnaire. If you need additional space, please feel free to attach
additional page(s).
Issues, Concerns, Trends, and Opportunities
Please list specific issues, concerns, trends, and opportunities that affect future city
services, policies, finances or operations. (You do not need to identify potential solutions
to your concerns.)
13
Significant Initiatives, Programs, Projects or Policies
Please list any significant initiatives, programs, projects or policies that you think the
City should consider in the next two - four years.
Organizational Effectiveness
Please list several things that the City Council and /or staff could do in the future to
improve organizational effectiveness, decision - making process, teamwork and the ability
to accomplish the City's stated goals and objectives.
RETURN OF QUESTIONNAIRE
Please return this questionnaire to Marian Karr by Friday, November 4.
14
l
^� CITY OF IOWA CITY _
AMP �•� �� 5a(2)
MEMORANDUM
Date: December 21, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session — Orientation, November 29, 2011, 5:10 PM Beckwith Boathouse
Conference Room
Council: Champion, Dickens, Hayek, Mims, Wilburn, Wright
Council Elect: Payne, Dobyns, Throgmorton
Staff: Markus, Fruin, Dilkes, Karr, Helling
(A complete transcription is available in the City Clerk's Office and the City website)
2011 -2012 COUNCIL ORIENTATION (IP3 of 11/22 Info Packet)
City Attorney Dilkes, City Manager Markus, and City Clerk Karr reviewed materials distributed in
the November 22 information packet including:
➢ Open meetings / open records / executive sessions
➢ Proxy voting / electronic meetings
➢ Conflicts of interest; Abstentions
➢ Ex parte communications / rezonings
➢ Email communications (city accounts) /internet electronic mail policy
➢ Consultation policy with Planning & Zoning Commission
➢ Contact with staff / requests for additional information
➢ City Attorney office staff assignments
➢ Council committees
➢ Council weekly packet distribution
➢ Posting requirements for meetings
➢ Distribution of Council correspondence
➢ Computer training, equipment, supplies (business cards)
➢ Boards and Commissions appointments / gender balance
➢ Work session and formal meeting schedule
➢ Council contact information for website and public
➢ City (department) tour
City Clerk Karr distributed packets of information for incoming members Throgmorton, Dobyns,
and Payne relative to payroll, parking info, etc.; and asked if anyone was interested in attending
the Convention and Visitors Bureau (CVB) luncheon Thursday.
Council agreed to:
♦ Pursue electronic packets and use of iPads (eliminate hard copy distribution); staff will
prepare recommendation re City owner versus privately owner for Council direction
♦ Retain the first and third Tuesday for formal meetings
♦ Start the work session at 5:30 Tuesday evening prior to a 7:00 formal meeting (eliminate
Monday evening work sessions) and continue after formal meeting if necessary / special
work sessions if necessary
Council Work Session
November 29, 2011
Page 2
Meeting Schedule:
JANUARY 4, 5:30p Special Formal — Organizational meeting
6:OOp Special Work Session — Possible Meeting with area Legislators
JANUARY 7, 8:OOa -5:OOp Special Budget Work Session
JANUARY 9, 1:00 -7:OOp Special Budget Work Session
JANUARY 10, 5:30p Special Work Session
7:OOp Special Formal Council Meeting
JANUARY 24, 5:30p Special Work Session
7:OOp Special Formal Council Meeting
JANUARY 31, 6:00 -9:OOp Special Budget Work Session (Bds /Commissions /Events)
TBD Special Formal (setting budget public hearing)
FEBRUARY 21, 5:30p Special Work Session
7:OOp Regular Formal Council Meeting
MARCH 6, 5:30p Special Work Session
7:OOp Regular Formal Council Meeting
MARCH 20, 5:30p Special Work Session
7:OOp Regular Formal Council Meeting
Meeting adjourned 6:30 PM.
City of Iowa City, Iowa
Goal Setting Report
November 29 and December 5, 2011
Mayor:
Matt Hayek
City Council:
Susan Mims
Terry Dickens
Connie Champion
Regenia Bailey (out - going)
Ross Wilburn (out - going)
Mike Wright (out - going)
Jim Throgmorton (in- coming)
Rick Dobyns (in- coming)
Michelle Payne (in- coming)
UISG Liaison
Cody Graham
City Staff
City Manager Tom Markus
Asst. to the City Manager Geoff Fruin
City Clerk Marian Karr
City Attorney Eleanor Dilkes
Finance Director Kevin O'Malley
t -
k1irf
Facilitated by:
Jeff Schott
Institute of Public Affairs
University of Iowa
CITY OF IOWA CITY, IOWA
GOAL SETTING SESSION
2011
TABLE OF CONTENTS
Introduction
P a g e 3
Goal Setting Work Session ............................. ...............................
Page 3
Issues, Concerns, Trends, and Opportunities ........... ...............................
Page 4
Prioritization of Issue Areas .............................. ...............................
Page 5
On- Going/Committed Projects .......................... ...............................
Page 6
Significant and New Initiatives .................................... ...............................
Page 7
Organizational Effectiveness .............................. ...............................
Page 8
FinalComments ................................................................. ...............................
Page 9
Exhibit A — Significant Projects, Programs, Policies, and Initiatives
Considered Page 10
ExhibitB — Agenda ............................................ ...............................
Page 12
Exhibit C — Questionnaire ......... ............................... ...........................Page
13
2
CITY OF IOWA CITY, IOWA
GOAL SETTING SESSION
2011
Introduction
The City of Iowa City requested the Institute of Public Affairs (IPA) to assist the city
with goal setting. IPA agreed to organize and facilitate a process that involved the
following steps:
Prepare a questionnaire to identify issues /trends /concerns, potential new
initiatives /programs /policies and suggestions to improve organizational
effectiveness.
2. Prepare a list of suggested initiatives and policies based upon the comments of
the elected officials, city division/department heads and city line staff.
3. Conduct a preliminary session with line staff.
4. Conduct a preliminary session with department /division heads
5. Conduct a goal- setting session with the elected officials.
6. Conduct an organizational effectiveness session with the elected officials.
7. Preparation of this final report.
Goal Setting Work Session
City Council Members and the Mayor held work sessions conducted by the IPA on
November 29 and December 5, 2011. In attendance and participating at this meeting
were Mayor Matt Hayek, City Council members Susan Mims, Terry Dickens, Connie
Champion, Regenia Bailey (out - going), Ross Wilburn (out -going — November 29 session
only), Mike Wright (out - going), Jim Throgmorton (in- coming), Rick Dobyns (in-
coming), Michelle Payne (in- coming), UISG Liaison Cody Graham (December 5 session
only), City Manager Tom Markus, City Clerk Marian Karr, City Attorney Eleanor
Dilkes, Finance Director Kevin O'Malley and Assistant to the City Manager Geoff Fruin.
IPA held preliminary sessions with line staff on September 13 and 14, and department
and division heads on October 19. Summary reports of these sessions have previously
been transmitted to the City.
Issues, Concerns, Trends and Opportunities
The following were identified as issues, concerns, trends, and opportunities that may
affect future city services, policies, finances or operations:
• Budget questions
• Heavy reliance on property tax for revenue
• High property tax rates and fees compared to other cities in Iowa and
locally
• Lack of willingness to stand up for the value of services provided by taxes,
so there is pressure on policy makers to minimize taxes and therefore
constrain services that a city can provide
• Effective response to reduction in federal funding and commercial
property tax revenues
• State budget cuts
• Increasing number of federal and state unfunded mandates
• Expansion of property tax exempt entities within city
• City absorbing greater proportion of costs for shared public facilities and
programs
• Slower rate of growth in value of tax base
• State mandated contributions to police and fire dept. retirement funds
• Neighborhood stabilization
o Rec facilities on west side
• Neighborhood preservation
• More owner occupied housing in and near downtown
o Considerable social tension over arrival of lower income persons
✓ Need to invent better ways of making newcomers feel they are part of
the community while ensuring that all residents feel safe in their
neighborhoods
o General support for south/southeast neighborhoods with
development/redevelopment where possible
• How to lose the image of being a city that is not pro- business
o Changing the culture (perceived or real) within city hall as it relates to
customer service, business development
• Inspection and Planning Depts. — work together to streamline process, change of
attitude to work with developers and contractors to help them, not discourage
them from building in Iowa City
• What should be Iowa City's policy with regard to building and development
• Lack of "tooting our own horn' ' among leaders about who we are, our
accomplishments and opportunities for future
• How large (geographically) can the city be and be sustainable.
o Development at edges and expectation of city services
o Additional fire stations
o Important that economic development efforts be integrated with efforts to
mitigate and adapt to long -term environmental threats
0
• Numerous projects that provide great opportunities, but must ensure to sustain
momentum
• Towncrest redevelopment
• Riverfront Crossings — high quality design
• Downtown activities (with SSMID)
• Flood recovery
• East side industrial park
• Future of Animal Shelter
• How to maintain all the parks and trails and add to each?
• Continue to advocate for rail
• Concern about regionally aggressive use of TIF.
o Don't try to out - compete them; don't run away from the fact that we are
different — treat that difference as a strength
• Need to work with ICCSD to ensure that older schools and neighborhoods help
one another thrive and that new elementary school forms part of a neighborhood
designed for long -term sustainability
• Increasing elderly population needing more and different services
• Expanding capital for small business
• Need to improve economic development activities with goal of increasing
commercial and/or industrial tax base, which will also help create jobs
o More coordinated, results- oriented and effective
• Ongoing focus on public safety as it relates to crime prevention and
neighborhood safety
• Targeting creative -class employers for location of facilities downtown and
elsewhere
• What is the philosophy — appropriate role of city government in particular issue
areas
Prioritization of Issue Areas
Council members were requested to select what he or she considered the five most
important issue areas on which the City Council should focus in the next two years. The
following is the tabulation of that voting:
• Downtown/Near Downtown (6)
• Economic and Community Development (6)
• Neighborhood Stabilization (5)
• Budget/Finance (5)
• Communication/Image /Perception (4)
5
I �` CITY OF IOWA CITY 5a(3)
MEMORANDUM
Date: December 7, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session — Strategic Planning, December 5, 2011, 3:15 PM Harvat Hall
Council: Bailey. Champion, Dickens, Hayek, Mims, Wright. Absent: Wilburn
Council Elect: Payne, Dobyns, Throgmorton
UISG: Graham
Staff: Markus, Fruin, Dilkes, Karr, Bentley, Craig, Davidson, O'Brien, Fosse, Kopping,
Rocca, Tharp, Dyson
Facilitated by Jeff Schott, Institute of Public Affairs (University of Iowa)
(No transcription available)
A complete report is attached from Mr. Schott.
Meeting adjourned 5:35 PM.
On -Going /Committed Proiects
The following were identified as funded and programmed projects for the upcoming 24
month period (Subject to feasibility and securing adequate funding):
• Space needs study
• Flood
recovery and mitigation:
•
Complete buy -out program
•
Make a decision regarding levees (3)
•
North wastewater plant
•
Gateway (North Dubuque St and Park Road bridge)
•
Replace animal shelter
•
Rocky Shore flood gate and lift station
•
Miscellaneous flood projects
• State and federally funded projects:
o
Lower Muscatine Road reconstruction
•
Airport parallel taxiway
•
lst Avenue railroad grade separation
•
Dubuque St pedestrian bridge
•
Terry Trueblood Recreation Area
•
Highway 1 trail
o
Court St trail — Phase 3
• Riverfront Crossing Redevelopment Project
o Multi -use parking
• Towncrest Redevelopment Project
• Downtown/Near Downtown Initiatives
o Downtown retail market analysis
o SSMID establishment
• Continue advocacy of passenger rail service to Chicago
• Make decision regarding red light cameras
• Develop new legislative strategies incorporating services of new paid lobbyist
o Include cultivation of closer working relationship with area State legislators
o More direct communication with others on certain issues they may be closely
tied to
o Maintain strong presence in Metro Coalition
• Continue grant - funded UniverCity program
• Continue stabilization programs of older neighborhoods such as Longfellow,
Northside, Goosetown
n
Significant and New Projects, Programs, Policies and Initiatives
The participants reviewed potential projects, programs, policies and initiatives for
consideration and selected the following as priorities for the upcoming 12 — 24 month
period:
• Explore with ICCSD possibility of jointly announcing mutual intentions to invest
in upgrading /improving older schools and neighborhoods and ensure new
elementary school forms part of a neighborhood designed for long -term
sustainability
Develop a plan for economic strategy and planning to existing commercial areas
outside of downtown and Towncrest to increase commercial property tax
revenues such as:
o Integrated urban design
o Scott and Rochester
o Benton and Mormon Trek
o Sycamore Mall
Develop comprehensive marketing /public relations /communications plan
• All city depts. use same logo and tagline
• Be more proactive about providing information and developing
connections with businesses, citizens and public at large — beyond press
releases
A complete list of all programs and initiatives considered by the Mayor and City Council
members is attached as Exhibit A.
VA
Organizational Effectiveness
The City Council met on December 5, 2011, to review and discuss a variety of ideas to
improve organizational effectiveness and accomplish the selected goals and priorities. At
that session, the Mayor and City Council selected the following initiatives to improve
organizational effectiveness:
• Explore creative, innovative ways to enhance effective two -way communications
between the City and the public.
• City Manager to continue evaluation of methods to enhance the efficiency and
effectiveness of city operations.
• Instill an internal culture of encouraging and rewarding creativity and innovation
on the part of city staff.
• Explore conducting periodic listening sessions in diverse parts of city.
• Undertake succession planning.
• Deploy more savvy approach to government relations — be more engaged on state-
wide level with peer cities, be more strategic with state and federal delegations.
Final Comments
It was a pleasure to assist the City of Iowa City with this strategic planning process. I
was extremely impressed with the level of commitment, cooperation and positive
attitudes demonstrated by all the elected officials, department/division directors and line
staff.
It is important to note that the prioritization of projects and initiatives is not "cast in
stone." They can be modified as new circumstances may occur.
It is recommended that staff prepare an "action plan" for accomplishing the planning
goals. The action plan would define the steps that would be needed to accomplish each
goal, identify who is responsible for implementation, and establish a timeline for
accomplishment. The action plan should then be presented to the City Council for review
and approval. It is also recommended that staff review with the City Council the status of
implementing the goals on a quarterly basis.
Jeff Schott
Institute of Public Affairs
University of Iowa
December 6, 2011
8
Exhibit A
City of Iowa City
Goal Setting Session — 2011
SIGNIFICANT and NEW INITIATIVES OR PROGRAMS CONSIDERED
• Develop a program to promote sustainable growth and what it looks like for
Iowa City
• Look at stronger regional partnerships, including economic development
• Re- evaluate funding for community programs — consider stronger alignment of
funding and partnerships with area nonprofit organizations with city's strategic
priorities
o Consider public /private partnership opportunities as we look at space needs
and facilities
• Develop a plan for economic strategy and planning to existing commercial areas
outside of downtown and Towncrest to increase commercial property tax
revenues
o Integrated urban design
o Such as Scott and Rochester
o Benton and Mormon Trek
o Sycamore Mall
• Find ways to provide city funding for UniverCity program
• Develop city GIs program
• Develop comprehensive marketing/public relations /communications plan
• All city depts. use same logo and tagline
• Be more proactive about providing information and developing connections
with businesses, citizens and public at large — beyond press releases
• Upgrade city website to make it more intuitive and user friendly (see City of
Coralville's)
o Upgrade how it comes up in a Google search
• Improve southeast side by buying and selling rental housing to qualified buyers
• Update Rec Center to provide activities to attract families
• Seek assistance to resolve conflicts with Coralville at regional scale
• U of I could sponsor effort
• Chamber of Commerce, ICAD and Convention and Visitors Bureau could
play important roles
• Explore merits of selling additional G.O. bonds to fund new initiatives for long-
term challenges such as:
• Support renovation of older buildings in older neighborhoods — i.e.,
UniverCity Neighborhood Partnership Program
• Support construction of lower -cost housing in new developments
o Enable businesses and residents to save money and create new jobs by
reducing use of coal -fired electricity
I
• Create city -wide climate action task force
• Help residents and businesses save money, create new jobs and reduce
carbon emissions
• Created jointly with other governmental entities throughout Johnson Co.
• Explore possibility of providing time - limited property tax reduction to
small locally -owned businesses that facilitate reductions in carbon
emissions
• Could be coupled with fee on electricity and gasoline consumption with
revenues used to support such businesses
• Task force or advisory group to generate sustainability indicators that enable us
to track economic, social and environmental variables /trends
• Provide financial support for start-up businesses that focus on long -term
sustainability and/or web -based technologies and applications
o Empty storefronts on S. Linn St between Burlington and Court would be
great site
• Building "Museum of the New Midwest" near new Amtrak station
o Would strengthen community identity
o Attract tourists
o Could be part of regional network of sites connected by cultural trail
• Create advisory group consisting of people know and trusted by lower income
newcomers
o Increase ability of Office of Neighborhood Services to work with those
newcomers
• Explore innovate ways of including lower -cost housing in new developments
• Explore with ICCSD possibility of jointly announcing mutual intentions to
invest in upgrading /improving older schools and neighborhoods and ensure new
elementary school forms part of a neighborhood designed for long -term
sustainability
• Explore the merits of shutting down the Airport and redevelop the land as new
urbanist development
• Explore concept of providing for -fee on- street parking in certain areas
WE
Exhibit B
AGENDA
INSTITUTE OF PUBLIC AFFAIRS THE UNIVERSITY OF IOWA
CITY OF IOWA CITY, IOWA
STRATEGIC PLANNING SESSION
TUESDAY NOVEMBER 299 2011
BECKWITH BOATHOUSE CONFERENCE ROOM
1209 NORTH DUBUQUE STREET /TAFT SPEEDWAY
1:00 - 5:00 PM
1. Introductions and Opening Comments
a. Name, Tenure, and Background
2. General Overview of the Meeting and the Strategic Planning Process
a. The Ground Rules for this session
3. Review Issues, Concerns, Opportunities, and Trends
4. Identify On -Going Commitments
5. Review Significant Programs, Policies, Projects and Initiatives
a. Ranking of Priorities
6. Discussion of Implementation Issues
7. IPA Report to the Mayor and City Council — 2011 Goal Setting Process
a. Development of Action Plan
b. Importance of Quarterly Updates
8. Adj ourn
11
Exhibit C
CITY OF IOWA CITY
STRATEGIC PLANNING SESSION — 2011
QUESTIONNAIRE
INTRODUCTION
The City Council's Strategic Planning Sessions will be held on November 29 and
December 5. The purpose of these sessions will be to identify and prioritize the City's
overall goals and objectives for the next two to four years.
In order to prepare for these sessions, you are requested to identify key issues and
potential objectives that will be reviewed and discussed at the session. Please complete
all sections of this questionnaire. If you need additional space, please feel free to attach
additional page(s).
Issues, Concerns, Trends, and Opportunities
Please list specific issues, concerns, trends, and opportunities that affect future city
services, policies, finances or operations. (You do not need to identify potential solutions
to your concerns.)
12
Significant Initiatives, Programs, Projects or Policies
Please list any significant initiatives, programs, projects or policies that you think the
City should consider in the next two - four years.
Organizational Effectiveness
Please list several things that the City Council and /or staff could do in the future to
improve organizational effectiveness, decision - making process, teamwork and the ability
to accomplish the City's stated goals and objectives.
RETURN OF QUESTIONNAIRE
Please return this questionnaire to Marian Karr by Friday, November 4.
13
^..I
I_„ r r® CITY OF IOWA CITY 5a(4)
MEMORANDUM
Date: December 6, 2011
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, December 6, 2011, 6:00 PM in Emma J. Harvat Hall
Council: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright
Staff: Markus, Fruin, Dilkes, Karr, Fosse, Ford, Davidson, Tharp, Reichart, Bentley, Andrew
UISG: Graham
(A complete transcription is available in the City Clerk's Office and the City website)
Mayor Hayek welcomed Asst. to the City Manager Geoff Fruin to Iowa City, and his first Council
meeting.
ADDITION TO CONSENT CALENDAR:
City Clerk Karr advised the Council of the following items added to the regular agenda:
• A RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM
SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR BOYD'S
FASHIONABLE ACRES, AND DECLARING THE PUBLIC IMPROVEMENTS OPEN
FOR PUBLIC ACCESS AND USE.
• A RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM
SEWER, TILE LINE, WATER MAIN, TRAIL, CERTAIN SIDEWALK, AND PAVING
PUBLIC IMPROVEMENTS FOR ROCHESTER RIDGE - PART ONE, AND DECLARING
THE PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE.
COUNCIL APPOINTMENTS
Airport Zoning Board of Adjustment — No applications, term is expiring and is being re-
advertised as a new full five -year term.
Airport Zoning Board of Adjustment — No applicants, re- advertise
Airport Zoning Commission — No applications, term is expiring and is being re- advertised as a
new full six -year term.
Airport Zoning Commission — No applicants, re- advertise
Board of Adjustment — Larry Baker
Planning & Zoning Commission — John Thomas
Public Art Advisory Committee — John Engelbrecht & Melissa Mitchell
Senior Center Commission — Rosamond Hanson
Youth Advisory Commission — Malin Craig
Youth Advisory Commission (Tate) - No applicants, re- advertise
AGENDA ITEMS
1. (Agenda item # 13 — Ordinance amending Title 4, Alcoholic Beverages .... To amend the
requirements for non -bar and entertainment venue exceptions) City Atty. Dilkes outlined the
Council Work Session
December 6, 2011
Page 2
changes proposed by the ordinances, and the items that would be presented to them at a
later time by resolution. In response to Council Member Mims, Dilkes stated that the Police
Department would develop a protocol regarding what constitutes a "visit" as part of the
forthcoming resolution.
2. (Agenda item # 16 — resolution .... agreement ... between the City of Iowa City and MMS
Consultants, Inc. to provide engineering consultant services for the East Side Levee Project)
In response to Mayor Hayek, Public Works Dir. Fosse outlined the distinction in competitive
bidding for capital projects and contracting for professional services.
3. (Agenda item # 14 — resolution approving economic development process and policies)
Council Member Bailey reported that the Economic Development Committee discussed the
up -front funding issue and did have revised language to amend the resolution, noting the
meeting occurred after the resolution was distributed. City Atty. Dilkes stated the resolution
could be amended on the floor prior to adoption.
DOWNTOWN MARKET ANALYSIS [IP #3 of 12/1 Info Packet]
Economic Development Coordinator Ford introduced John Millard, Divarus Real Estate, who
presented a power point (archived in the City Clerk's office).
Council recessed to the formal meeting, 6:55PM; and reconvened after the formal meeting at
9:15PM.
DISCUSS 2012 LEGISLATIVE PRIORITIES [IP#4 of 12/1 Info Packet]
City Manager Markus reviewed the issues identified in the memo, and suggested calling out the
issues as opposed to the thematic approach of the previous year's resolution. Council agreed
to also include items from the agendas of the Metropolitan Coalition and Iowa League of Cities.
Council directed the City Clerk to schedule an early morning meeting with the area legislators
on January 6.
STAFF ACTION: Prepare resolution for January 4 organizational meeting agenda
(Markus). Meeting with area legislators scheduled for 7:30 AM on January 6 (Karr).
INFORMATION PACKET DISCUSSION [November 22, December 1]
December 1 Packet
➢ Council Member Bailey noted her memo (IP5) reporting on the UNESCO Creative Cities
Conference and reported that the Chamber has chosen Dublin as their City to visit next
year, and encouraged City participation. Mayor Hayek thanked Bailey for the memo.
➢ Council Member Mims noted a reference to negotiating with an architect re the new
Animal Shelter in a memo regarding flood update activities (IP6) and questioned how
that could occur before deciding the size. City Mgr. Markus stated the intent was to have
options as far as design that would include expansion options.
COUNCIL TIME
1. City Clerk Karr noted a handout re a commitment letter endorsing the Blue Zones Project
and introduced Chamber rep. Rebecca Neades. Neades outlined the Project and the
application process requiring letters from each Council Member and City Manager. Council
Members signed the letters and returned to them to Neades.
Council Work Session
December 6, 2011
Page 3
2. In response to Council Member Champion's interest in Council discussion of 911 N.
Governor property, City Atty. Dilkes suggested that be discussed at the consult with the
Planning & Zoning Commission, stating it could be a city initiated rezoning.
3. Council Member Champion noted a response included in a recent Council information
packet reporting that the City anymore public housing or the City wouldn't qualify for federal
funds; and asked if discussion could be rescheduled regarding converting some to
homeownership and relocating some of the City housing to other parts of the City. Mayor
Hayek suggested staff respond and the matter scheduled for another work session if
necessary.
SUMMARY OF PENDING WORK SESSION ISSUES [IP #2 of 12/1 Info Packet]
None
MEETING SCHEDULE
None
UPCOMING COMMUNITY EVENTS /COUNCIL INVITATIONS
Mayor Hayek reported he would be attending the annual Wreaths Across America event at
Oakland Cemetery on December 10.
Meeting adjourned 9:35 PM.
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356 -5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $_
OFFICIAL COUNCIL ACTIONS — 12/6/11
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding.
Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright.
Absent: None.
The Mayor presented Outstanding Student Citizenship Awards to Horace Mann
Elementary students: Kate Murray, Destini Randle- Estes, Lottie Gidal.
MidAmerican Energy Company Community Contact Liaison Michelle Payne presented a
community grant check to Neighborhood Services Coordinator Marcia Bollinger and
University of Iowa Student Government representative Kelsey Zlevor to replace fluorescent
bulbs with compact energy savings bulbs to eligible low income and senior citizen
households
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded that the items and recommendations in the Consent Calendar be
received, or approved, and /or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: November 21 Special Council Formal Official and Complete; November 21
Special Council Work Session; November 22 Regular Council Formal Official and
Complete.
Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon separate Council
action): Airport Commission - October 11, 2011; Airport Commission - October 25,
2011; Housing and Community Development Commission - October 20, 2011; Senior
Center Commission - October 20, 2011.
Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal: Class C Liquor License for Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.;
Outdoor Service Area for Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Special
Class C Liquor License for Pagliai's Pizza, 302 E. Bloomington St.; Class C Liquor
License for Sanctuary Restaurant, 405 S. Gilbert St.
Resolutions: RES. 11 -378, AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY
OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA
CITY, IOWA FOR PROPERTY LOCATED AT 1422 PLUM STREET, IOWA CITY,
IOWA; RES. 11 -379, SETTING A NEW DATE FOR RECEIPT OF BIDS FOR THE
BIDDING OF THE COURT HILL TRAIL — PHASE THREE NRT- 3715(649)- -9G -52
PROJECT, AND DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR
BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS; RES. 11 -380,
ACCEPTING THE WORK FOR THE IOWA CITY MERCER PARK AQUATIC
CENTER POOL FILTER REPLACEMENT PROJECT; RES. 11 -381, ACCEPTING
THE WORK FOR A TRAIL LOCATED IN SANDHILL ESTATES - PART ONE, AND
DECLARING THE TRAIL OPEN FOR PUBLIC ACCESS AND USE; RES. 11 -382,
AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE
RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED
Official Actions
December 6, 2011
Page 2
AT 1622 WILSON STREET, IOWA CITY, IOWA; RES. 11 -383, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS
REGARDING FOUR MORTGAGES FOR THE PROPERTY LOCATED AT1520
ESTHER STREET, IOWA CITY, IOWA.
Setting Public Hearings: RES. 11 -384, INTENT TO CONSIDER THE PROPOSED
CONVEYANCE OF A UTILITY EASEMENT ACROSS RALSTON CREEK LOCATED
WITHIN LOT 1, BLOCK 20, COUNTY SEAT ADDITION, IOWA CITY, IOWA, AND
SETTING A PUBLIC HEARING ON SAID PROPOSED CONVEYANCE FOR
JANUARY 10, 2012; RES. 11 -385, SETTING PUBLIC HEARING FOR JANUARY 10,
2012, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 410
DOUGLASS STREET.
Motions: Approve abstract of votes for the November 5, 2011 City General
Election.
Correspondence: Traffic Engineering Planner regarding Installation of (2) NO
PARKING ANY TIME N signs on the south side of the 900 block of Walker Circle and
(1) NO PARKING HERE TO CORNER sign on the northeast corner of the intersection
of Walker Circle and Foster Road; Assistant Transportation Planner regarding
Installation of NO PARKING 8 -5 MON -FRI signs on the west side of Normandy Drive
and on the north side of Manor Drive; Assistant Transportation Planner regarding
Installation of (1) NO PARKING HERE TO CORNER sign at the southwest corner of the
Johnson Street / Iowa Avenue intersection; Laura Amy regarding Internship [staff
response included]; Greg Boyd regarding Mediacom Rates / Competition [staff response
included]; Tony Barrino regarding Trillionaire Communications — Press Release; Ian
Schmit regarding SJMC story on Iowa City development and improvements.
Mayor Hayek left the meeting due to a conflict of interest on the next two items. Mayor Pro
tern Wilburn presiding.
Moved and seconded to adopt RES. 11 -386, ACCEPTING THE WORK FOR THE
SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING PUBLIC
IMPROVEMENTS FOR BOYD'S FASHIONABLE ACRES, AND DECLARING THE PUBLIC
IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE and RES. 11 -387, ACCEPTING
THE WORK FOR THE SANITARY SEWER, STORM SEWER, TILE LINE, WATER MAIN,
TRAIL, CERTAIN SIDEWALK, AND PAVING PUBLIC IMPROVEMENTS FOR ROCHESTER
RIDGE - PART ONE, AND DECLARING THE PUBLIC IMPROVEMENTS OPEN FOR
PUBLIC ACCESS AND USE. The Mayor Pro tem declared the motion carried unanimously,
6/0/1, with the following division of roll call vote. Ayes: Mims, Wilburn, Wright, Bailey,
Champion, Dickens. Absent: None. Abstaining: Hayek.
Mayor Hayek returned to the meeting and now presiding.
Moved and seconded to set a public hearing for January 10, 2012 on an ordinance
rezoning 4.3 acres of land located at 1920 Prairie du Chien Road from Low Density Single -
Family Residential (RS -5) Zone to Rural Residential (RR1) Zone (REZ11- 00019).
A public hearing was held on an ordinance rezoning the MidAmerican substation and
conditionally rezoning approximately .42 -acres of land located at 221 N. Linn Street, 225 N.
Linn Street and 223 E. Bloomington Street from Neighborhood Residential Stabilization
(RNS -12) to Central Business Service (CB -2) (REZ11- 00012). Mayor Hayek stated the
conditional zoning agreement had not been signed by all parties and the public hearing
continues and consideration of the ordinance deferred. The following individuals appeared:
Official Actions
December 6, 2011
Page 3
Applicant Jessie Allen; John Thomas, Northside Neighborhood Association. Moved and
seconded to accept correspondence from John Thomas. Moved and seconded to continue
public hearing to January 10 and defer ordinance rezoning the MidAmerican substation and
conditionally rezoning approximately .42 -acres of land located at 221 N. Linn Street, 225 N.
Linn Street and 223 E. Bloomington Street from Neighborhood Residential Stabilization
(RNS -12) to Central Business Service (CB -2) (REZ11- 00012), to January 10.
A public hearing was held on an ordinance conditionally rezoning approximately .88 -acres
of land located at 2218 Rochester Avenue from Low Density Single - Family Residential (RS-
5) to Low Density Multi - Family Residential (RM -12) (REZ11- 00009). Applicant James Clark
appeared.
Moved and seconded that the ordinance conditionally rezoning approximately .88 -acres of
land located at 2218 Rochester Avenue from Low Density Single - Family Residential (RS -5)
to Low Density Multi- Family Residential (RM -12) (REZ11- 00009), be given first vote.
Moved and seconded that ordinance rezoning approximately 1.15 acres of property
located 911 N. Governor Street, from Commercial Office (CO -1) to Low Density Multi - Family
Residential (RM -12) (REZ11- 00016), be given second consideration. The following individuals
appeared: John Thomas, Northside Neighborhood Association; Jennifer Baum, 814 Dewey
St.; Christina Welu- Reynolds, 619 Brown St.; Sarah Clark representing Shari Degraw, 519
Brown St.; David Thompson, 827 Brown St.; Sally Bowers, 931 N. Summit St.; Joel Bishop,
819 Dewey St.; Jim Throgmorton, 714 N. Linn St.; Ashley Shields, 913 Dewey St.; Ray
Anderson, 812 Dewey St.; Shirley Lindell, 804 Dewey St.; James Huntington, 1012 N.
Summit St.; and Michael Petkewec, 1012 N. Summit. Moved and seconded to defer
consideration to January 10 to allow a Planning & Zoning consult. Moved and seconded to
accept correspondence from Christina Welu- Reynolds (2), Mark Shields, John Thomas (x2
with petitions).
Moved and seconded to adopt RES. 11 -388, APPROVING THE PRELIMINARY PLAT OF
MACKINAW VILLAGE PART 4, IOWA CITY, IOWA.
A public hearing was held on a resolution approving a purchase agreement between the
City of Iowa City and Iowa Valley Habitat for Humanity for 1443 Prairie du Chien Road and to
consider a proposal to convey said property.
Moved and seconded to adopt RES. 11 -389, APPROVING A PURCHASE AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND IOWA VALLEY HABITAT FOR HUMANITY FOR
1443 PRAIRIE DU CHIEN ROAD AND AUTHORIZING CONVEYANCE IN ACCORDANCE
THEREWITH.
A public hearing was held on a resolution amending Iowa City's 2011 -2015 Consolidated
Plan (a.k.a. City Steps).
Moved and seconded to adopt RES. 11 -390, AMENDING IOWA CITY'S 2011 -2015
CONSOLIDATED PLAN (A.K.A. CITY STEPS).
A public hearing was held on a resolution approving a purchase agreement between the
City of Iowa City and Deery Deery and Deery LLC for Lots 16 and 17 of the North Airport
Development Subdivision with an option to purchase Lots 13 -15 and authorizing conveyance
in accordance therewith.
Moved and seconded to adopt RES. 11 -391, APPROVING A PURCHASE AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND DEERY DEERY AND DEERY LLC FOR LOTS
16 AND 17 OF THE NORTH AIRPORT DEVELOPMENT SUBDIVISION WITH AN OPTION
Official Actions
December 6, 2011
Page 4
TO PURCHASE LOTS 13 -15 AND AUTHORIZING CONVEYANCE IN ACCORDANCE
THEREWITH.
A public hearing was held on a resolution to disclaim any interest in the Iowa City
Community School District's Central Administrative Office located at 509 South Dubuque
Street, Iowa City, Johnson County, Iowa.
Moved and seconded to adopt RES. 11 -392, DISCLAIMING ANY INTEREST IN THE
IOWA CITY COMMUNITY SCHOOL DISTRICT'S CENTRAL ADMINISTRATIVE OFFICE
LOCATED AT 509 SOUTH DUBUQUE STREET, IOWA CITY, JOHNSON COUNTY, IOWA.
A public hearing was held on a resolution approving proceeding with the issuance and sale
of not to exceed $1,832,000 aggregate principal amount of Midwestern Disaster Area
Revenue Bonds (EPS properties LLC project) Series 2011 of the City of Iowa City, Iowa, and
related matters.
Moved and seconded to adopt RES. 11 -393, APPROVING PROCEEDING WITH THE
ISSUANCE AND SALE OF NOT TO EXCEED $1,832,000 AGGREGATE PRINCIPAL
AMOUNT OF MIDWESTERN DISASTER AREA REVENUE BONDS (EPS PROPERTIES
LLC PROJECT) SERIES 2011 OF THE CITY OF IOWA CITY, IOWA, AND RELATED
MATTERS.
Mayor Hayek and Council Members Champion and Dickens left the meeting due to a
conflict of interest on the next item. Mayor Pro tem Wilburn now presiding.
Moved and seconded that ORD. 11 -4460, AMENDING TITLE 3, "FINANCE, TAXATION
AND FEES" OF THE CITY CODE TO ADD A NEW CHAPTER ESTABLISHING THE IOWA
CITY DOWNTOWN SELF - SUPPORTIED MUNICIPAL IMPROVEMENT DISTRICT (SSMID)
PURSUANT TO THE PROVISIONS OF CHAPTER 386, CODE OF IOWA; AND PROVIDING
FOR THE ESTABLISHMENT OF AN OPERATION FUND AND THE LEVY OF AN ANNUAL
TAX IN CONNECTION THEREWITH, be passed and adopted. Karen Kubby, Chair of the
Downtown Association's self- supporting municipal government district committee, thanked
Council for their support. The Mayor Pro tem declared the ordinance adopted unanimously,
4/0/3, with the following division of roll call vote: Ayes: Bailey, Mims, Wilburn, Wright.
Absent: None. Abstaining: Champion, Dickens, Hayek.
Mayor Hayek and Council Members Champion and Dickens returned. Mayor Hayek now
presiding.
Moved and seconded that the ordinance amending Title 4, Alcoholic Beverages, Chapter
5, Prohibitions and Restrictions, Section 8, Persons under the Legal Age in licensed or
permitted establishments, Subsection B, to amend the requirements for non -bar and
entertainment venue exceptions, be given first vote.
Moved and seconded to adopt RES. 11 -394, APPROVING ECONOMIC DEVELOPMENT
PROCESS AND POLICIES, and amending the section entitled TIF goals, objectives, and
strategies, item # 5, (first sentence remains the same) to read "Upfront financial assistance
and the appropriate financing mechanism and security will be considered on a case -by -case
basis (end section).
Moved and seconded to adopt RES. 11 -395, AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE IOWA DEPARTMENT
OF CULTURAL AFFAIRS FOR A GRANT FROM THE IOWA GREAT PLACES PROGRAM.
Moved and seconded to adopt RES. 11 -396, APPROVING, AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MMS CONSULTANTS,
Official Actions
December 6, 2011
Page 5
INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE EAST SIDE
LEVEE PROJECT.
Moved and seconded to adopt RES. 11 -397, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST DONATION AGREEMENTS FOR ACCEPTANCE OF
"BOOKMARK" SCULPTURES UPON THE RECOMMENDATION OF THE PUBLIC ART
ADVISORY COMMITTEE.
Moved and seconded to adopt RES. 11 -398, APPROVING, AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND DAVIS, BROWN,
KOEHN, SHORS & ROBERTS, P.C. TO PROVIDE LOBBYING SERVICES.
Moved and seconded to adopt RES. 11 -399, ON UNCLASSIFIED SALARY
COMPENSATION FOR FISCAL YEAR 2012 FOR THE CITY ATTORNEY ($79,035.85 for
60% FTE) AND CITY CLERK ($101,899.20).
Moved and seconded to approve the appointment of Matthew J. Uttermark as student
liaison alternate from the University of Iowa Government (UISG) until May 1, 2012. Matthew
Uttermark appeared.
The Mayor noted the previously announced vacancies to Boards and Commissions:
Board of Appeals for a five -year term January 1, 2012 - December 31, 2016, for a
Mechanical or Building Design Professional, or a qualified trade representative, if after 3
months no professional applies or is appointed; Telecommunications Commission for an
unexpired term, effective upon appointment - March 13, 2014. Applications must be
received by 5:00 p.m., Wednesday, December 7, 2011. Planning & Zoning Commission for
an unexpired term, effective upon appointment - May 1, 2015. Applications must be
received by 5:00 p.m., Wednesday, December 28, 2011.
The Mayor noted the current vacancies: Airport Commission for a four -year term March
1, 2012 - March 1, 2016; Airport Zoning Brd of Adjustment for a five -year term January 1,
2012 - December 31, 2016, (New full term - see appointments); Airport Zoning Commission
for a six -year term January 1, 2012 - December 31, 2017, (New full term - see
appointments); Civil Service Commission for a four -year term April 2, 2012 - April 4, 2016;
Historic Preservation Commission for an At- Large, Woodlawn, College Green, and East
College St, to fill three -year terms March 29, 2012 - March 29, 2015; Telecommunications
Commission for two vacancies to fill three -year terms March 13, 2012 - March 13, 2015;
Applications must be received by 5:00 p.m., Wednesday, January 11, 2012.
Moved and seconded to make the following appointments to Boards and Commissions:
Larry Baker, 1217 Rochester Avenue, to the Board of Adjustment for a five -year term
January 1, 2012 - January 1, 2017; John Thomas, 509 Brown Street, to the Planning &
Zoning Commission for an unexpired term, effective upon appointment, ending May 1, 2015;
John Engelbrecht, 913 E. Jefferson and Melissa Mitchell, 910 Y2 S. Summit Street, to the
Public Art Advisory Committee for two vacancies for three -year terms January 1, 2012 -
January 1, 2015; Rosamond Hanson, 320 E. Washington Street, to the Senior Center
Commission for one vacancy for a three -year terms January 1, 2012 - December 31, 2014;
Malin Craig, 2415 Mayfield Road, to the Youth Advisory Commission for a two -year term
January 1, 2012 - December 31, 2013. Moved and seconded to accept correspondence
from Andy Brodie.
The Mayor noted no applications were received for the following Boards and
Commissions and all will be readvertised: Airport Zoning Brd of Adjustment for an unexpired
Official Actions
December 6, 2011
Page 6
term, effective upon appointment, plus a five -year term January 1, 2007 - December 31,
2011, (No applications, term is expiring and is being advertised as a new full five -year term.);
Airport Zoning Brd of Adjustment for a five -year term January 1, 2009 - December 31, 2013;
Airport Zoning Commission for a six -year term January 1, 2006 — December 31, 2011; Airport
Zoning Commission for a six -year term January 1, 2010 — December 31, 2015; Senior Center
Commission for a three -year terms January 1, 2012 — December 31, 2014; Youth Advisory
Commission for a two -year terms January 1, 2012 — December 31, 2013; Youth Advisory
Commission for a two -year term January 1, 2011 — December 31, 2012 for Tate High.
Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications
are stated. [Staff will not publish additional notices after a period of six publications; but will
continue to advertise vacancies with postings and on the Council agenda. However, no
additional publication costs will be incurred.]
Moved and seconded, to adjourn meeting 9:15 p.m. and resume work session.
A more complete description of Council Activities is on file in the office of the City Clerk.
s /Matthew J. Hayek, Mayor
s /Marian K. Karr, City C erk
Submitted for publication — 12/14/11.
"_A,S�
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356 -5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
DECEMBER 6, 2011
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding.
Council Members present: Bailey, Champion, Dickens, Hayek, Mims, Wilburn, Wright.
Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Bentley, Andrew, Ford,
Bollinger, Tharp, Reinhart, Davidson, Boothroy.
The Mayor presented Outstanding Student Citizenship Awards to Horace Mann
Elementary students: Kate Murray, Destini Randle- Estes, Lottie Gidal.
MidAmerican Energy Company Community Contact Liaison Michelle Payne presented a
community grant check to Neighborhood Services Coordinator Marcia Bollinger and
University of Iowa Student Government representative Kelsey Zlevor to replace fluorescent
bulbs with compact energy savings bulbs to eligible low income and senior citizen
households
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Champion, seconded by Wright, that the items and recommendations in the
Consent Calendar be received, or approved, and /or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: November 21 Special Council Formal Official and Complete; November 21
Special Council Work Session; November 22 Regular Council Formal Official and
Complete.
Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only upon separate Council
action): Airport Commission - October 11, 2011; Airport Commission - October 25,
2011; Housing and Community Development Commission - October 20, 2011; Senior
Center Commission - October 20, 2011.
Permit Motions and Resolutions as Recommended by the City Clerk.
Renewal: Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings Grill &
Bar, 201 S. Clinton St.; Outdoor Service Area for Blazin Wings, Inc., dba Buffalo Wild
Wings Grill & Bar, 201 S. Clinton St.; Special Class C Liquor License for Pagliai Pizza,
LLC, dba Pagliai's Pizza, 302 E. Bloomington St.; Class C Liquor License for Inc.,
Limited, dba Sanctuary Restaurant, 405 S. Gilbert St.
Resolutions: RES. 11 -378, AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY
OF IOWA CITY AND UNIVERSITY OF IOWA COMMUNITY CREDIT UNION, IOWA
CITY, IOWA FOR PROPERTY LOCATED AT 1422 PLUM STREET, IOWA CITY,
IOWA; RES. 11 -379, SETTING A NEW DATE FOR RECEIPT OF BIDS FOR THE
BIDDING OF THE COURT HILL TRAIL — PHASE THREE NRT- 3715(649)- -9G -52
PROJECT, AND DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR
BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS; RES. 11 -380,
ACCEPTING THE WORK FOR THE IOWA CITY MERCER PARK AQUATIC
CENTER POOL FILTER REPLACEMENT PROJECT; RES. 11 -381, ACCEPTING
THE WORK FOR A TRAIL LOCATED IN SANDHILL ESTATES - PART ONE, AND
DECLARING THE TRAIL OPEN FOR PUBLIC ACCESS AND USE; RES. 11 -382,
AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE
RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED
AT 1622 WILSON STREET, IOWA CITY, IOWA; RES. 11 -383, AUTHORIZING THE
Complete Description
December 6, 2011
Page 2
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS
REGARDING FOUR MORTGAGES FOR THE PROPERTY LOCATED AT1520
ESTHER STREET, IOWA CITY, IOWA.
Setting Public Hearings: RES. 11 -384, INTENT TO CONSIDER THE PROPOSED
CONVEYANCE OF A UTILITY EASEMENT ACROSS RALSTON CREEK LOCATED
WITHIN LOT 1, BLOCK 20, COUNTY SEAT ADDITION, IOWA CITY, IOWA, AND
SETTING A PUBLIC HEARING ON SAID PROPOSED CONVEYANCE FOR
JANUARY 10, 2012; RES. 11 -385, SETTING PUBLIC HEARING FOR JANUARY 10,
2012, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 410
DOUGLASS STREET.
Motions: Approve abstract of votes for the November 5, 2011 City General
Election.
Correspondence: Traffic Engineering Planner regarding Installation of (2) NO
PARKING ANY TIME N signs on the south side of the 900 block of Walker Circle and
(1) NO PARKING HERE TO CORNER sign on the northeast corner of the intersection
of Walker Circle and Foster Road; Assistant Transportation Planner regarding
Installation of NO PARKING 8 -5 MON -FRI signs on the west side of Normandy Drive
and on the north side of Manor Drive; Assistant Transportation Planner regarding
Installation of (1) NO PARKING HERE TO CORNER sign at the southwest corner of the
Johnson Street / Iowa Avenue intersection; Laura Amy regarding Internship [staff
response included]; Greg Boyd regarding Mediacom Rates / Competition [staff response
included]; Tony Barrino regarding Trillionaire Communications — Press Release; Ian
Schmit regarding SJMC story on Iowa City development and improvements.
Mayor Hayek left the meeting due to a conflict of interest on the next two items. Mayor Pro
tern Wilburn presiding.
Moved by Champion, seconded by Mims, to adopt RES. 11 -386, ACCEPTING THE
WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING
PUBLIC IMPROVEMENTS FOR BOYD'S FASHIONABLE ACRES, AND DECLARING THE
PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE and RES. 11 -387,
ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM SEWER, TILE LINE,
WATER MAIN, TRAIL, CERTAIN SIDEWALK, AND PAVING PUBLIC IMPROVEMENTS
FOR ROCHESTER RIDGE - PART ONE, AND DECLARING THE PUBLIC
IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. The Mayor Pro tem declared
the motion carried unanimously, 6/0/1, with the following division of roll call vote. Ayes: Mims,
Wilburn, Wright, Bailey, Champion, Dickens. Absent: None. Abstaining: Hayek.
Mayor Hayek returned to the meeting and now presiding.
Moved by Wright, seconded by Dickens, to set a public hearing for January 10, 2012 on
an ordinance rezoning 4.3 acres of land located at 1920 Prairie du Chien Road from Low
Density Single - Family Residential (RS -5) Zone to Rural Residential (RR1) Zone (REZ11-
00019).
A public hearing was held on an ordinance rezoning the MidAmerican substation and
conditionally rezoning approximately .42 -acres of land located at 221 N. Linn Street, 225 N.
Linn Street and 223 E. Bloomington Street from Neighborhood Residential Stabilization
(RNS -12) to Central Business Service (CB -2) (REZ11- 00012). Mayor Hayek stated the
conditional zoning agreement had not been signed by all parties and the public hearing
continues and consideration of the ordinance deferred. PCD Dir. Davidson presented a
power point. The following individuals appeared: Applicant Jessie Allen; John Thomas,
Northside Neighborhood Association. Moved by Mims, seconded by Wilburn, to accept
Complete Description
December 6, 2011
Page 3
correspondence from John Thomas. Moved by Mims, seconded by Bailey, to continue public
hearing to January 10 and defer ordinance rezoning the MidAmerican substation and
conditionally rezoning approximately .42 -acres of land located at 221 N. Linn Street, 225 N.
Linn Street and 223 E. Bloomington Street from Neighborhood Residential Stabilization
(RNS -12) to Central Business Service (CB -2) (REZ11- 00012), to January 10.
A public hearing was held on an ordinance conditionally rezoning approximately .88 -acres
of land located at 2218 Rochester Avenue from Low Density Single - Family Residential (RS-
5) to Low Density Multi - Family Residential (RM -12) (REZ11- 00009). PCD Dir. Davidson
presented a power point. Mayor Hayek asked Council Members to disclose any ex parte
communications, and none were reported. Applicant James Clark appeared. Individual
Council Members expressed their views.
Moved by Bailey, seconded by Dickens, that the ordinance conditionally rezoning
approximately .88 -acres of land located at 2218 Rochester Avenue from Low Density Single -
Family Residential (RS -5) to Low Density Multi- Family Residential (RM -12) (REZ11- 00009),
be given first vote.
Moved by Bailey, seconded by Wilburn, that ordinance rezoning approximately 1. 15 acres
of property located 911 N. Governor Street, from Commercial Office (CO -1) to Low Density
Multi - Family Residential (RM -12) (REZ11- 00016), be given second consideration. Mayor
Hayek asked Council Members to disclose any ex parte communications, and Council
Members Mims, Wright, and Hayek reported communications. PCD Dir. Davidson presented
a power point. The following individuals appeared: John Thomas, Northside Neighborhood
Association; Jennifer Baum, 814 Dewey St.; Christina Welu- Reynolds, 619 Brown St.; Sarah
Clark representing Shari Degraw, 519 Brown St.; David Thompson, 827 Brown St.; Sally
Bowers, 931 N. Summit St.; Joel Bishop, 819 Dewey St.; Jim Throgmorton, 714 N. Linn St.;
Ashley Shields, 913 Dewey St.; Ray Anderson, 812 Dewey St.; Shirley Lindell, 804 Dewey
St.; James Huntington, 1012 N. Summit St.; and Michael Petkewec, 1012 N. Summit.
Individual Council Members expressed their views. Moved by Mims, seconded by Wright, to
defer consideration to January 10 to allow a Planning & Zoning consult. Moved by Wilburn,
seconded by Bailey, to accept correspondence from Christina Welu- Reynolds (2), Mark
Shields, John Thomas (x2 with petitions).
Moved by Bailey, seconded by Mims, to adopt RES. 11 -388, APPROVING THE
PRELIMINARY PLAT OF MACKINAW VILLAGE PART 4, IOWA CITY, IOWA (SUB11-
00015).
A public hearing was held on a resolution approving a purchase agreement between the
City of Iowa City and Iowa Valley Habitat for Humanity for 1443 Prairie du Chien Road and to
consider a proposal to convey said property. No one appeared.
Moved by Wright, seconded by Bailey, to adopt RES. 11 -389, APPROVING A
PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA VALLEY
HABITAT FOR HUMANITY FOR 1443 PRAIRIE DU CHIEN ROAD AND AUTHORIZING
CONVEYANCE IN ACCORDANCE THEREWITH.
A public hearing was held on a resolution amending Iowa City's 2011 -2015 Consolidated
Plan (a.k.a. City Steps). No one appeared.
Moved by Champion, seconded by Bailey, to adopt RES. 11 -390, AMENDING IOWA
CITY'S 2011 -2015 CONSOLIDATED PLAN (A.K.A. CITY STEPS).
A public hearing was held on a resolution approving a purchase agreement between the
City of Iowa City and Deery Deery and Deery LLC for Lots 16 and 17 of the North Airport
Development Subdivision with an option to purchase Lots 13 -15 and authorizing conveyance
in accordance therewith. No one appeared.
Complete Description
December 6, 2011
Page 4
Moved by Champion, seconded by Mims, to adopt RES. 11 -391, APPROVING A
PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND DEERY DEERY
AND DEERY LLC FOR LOTS 16 AND 17 OF THE NORTH AIRPORT DEVELOPMENT
SUBDIVISION WITH AN OPTION TO PURCHASE LOTS 13 -15 AND AUTHORIZING
CONVEYANCE IN ACCORDANCE THEREWITH.
A public hearing was held on a resolution to disclaim any interest in the Iowa City
Community School District's Central Administrative Office located at 509 South Dubuque
Street, Iowa City, Johnson County, Iowa. No one appeared.
Moved by Bailey, seconded by Dickens, to adopt RES. 11 -392, DISCLAIMING ANY
INTEREST IN THE IOWA CITY COMMUNITY SCHOOL DISTRICT'S CENTRAL
ADMINISTRATIVE OFFICE LOCATED AT 509 SOUTH DUBUQUE STREET, IOWA CITY,
JOHNSON COUNTY, IOWA.
A public hearing was held on a resolution approving proceeding with the issuance and sale
of not to exceed $1,832,000 aggregate principal amount of Midwestern Disaster Area
Revenue Bonds (EPS properties LLC project) Series 2011 of the City of Iowa City, Iowa, and
related matters. No one appeared.
Moved by Wright, seconded by Wilburn, to adopt RES. 11 -393, APPROVING
PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $1,832,000
AGGREGATE PRINCIPAL AMOUNT OF MIDWESTERN DISASTER AREA REVENUE
BONDS (EPS PROPERTIES LLC PROJECT) SERIES 2011 OF THE CITY OF IOWA CITY,
IOWA, AND RELATED MATTERS.
Mayor Hayek and Council Members Champion and Dickens left the meeting due to a
conflict of interest on the next item. Mayor Pro tem Wilburn now presiding.
Moved by Bailey, seconded by Mims, that ORD. 11 -4460, AMENDING TITLE 3,
"FINANCE, TAXATION AND FEES" OF THE CITY CODE TO ADD A NEW CHAPTER
ESTABLISHING THE IOWA CITY DOWNTOWN SELF - SUPPORTIED MUNICIPAL
IMPROVEMENT DISTRICT (SSMID) PURSUANT TO THE PROVISIONS OF CHAPTER
386, CODE OF IOWA; AND PROVIDING FOR THE ESTABLISHMENT OF AN OPERATION
FUND AND THE LEVY OF AN ANNUAL TAX IN CONNECTION THEREWITH, be passed
and adopted. Karen Kubby, Chair of the Downtown Association's self - supporting municipal
government district committee, thanked Council for their support. The Mayor Pro tem
declared the ordinance adopted unanimously, 4/0/3, with the following division of roll call
vote: Ayes: Bailey, Mims, Wilburn, Wright. Absent: None. Abstaining: Champion, Dickens,
Hayek.
Mayor Hayek and Council Members Champion and Dickens returned. Mayor Hayek now
presiding.
Moved by Champion, seconded by Dickens, that the ordinance amending Title 4,
Alcoholic Beverages, Chapter 5, Prohibitions and Restrictions, Section 8, Persons under the
Legal Age in licensed or permitted establishments, Subsection B, to amend the requirements
for non -bar and entertainment venue exceptions, be given first vote.
Moved by Bailey, seconded by Wilburn, to adopt RES. 11 -394, APPROVING ECONOMIC
DEVELOPMENT PROCESS AND POLICIES, and amending the section entitled TIF goals,
objectives, and strategies, item # 5, (first sentence remains the same) to read "Upfront
financial assistance and the appropriate financing mechanism and security will be considered
on a case -by -case basis (end section).
Moved by Wilburn, seconded by Mims, to adopt RES. 11 -395, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE IOWA
Complete Description
December 6, 2011
Page 5
DEPARTMENT OF CULTURAL AFFAIRS FOR A GRANT FROM THE IOWA GREAT
PLACES PROGRAM.
Moved by Wright, seconded by Champion, to adopt RES. 11 -396, APPROVING,
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO
ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MMS
CONSULTANTS, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE
EAST SIDE LEVEE PROJECT.
Moved by Champion, seconded by Bailey, to adopt RES. 11 -397, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST DONATION AGREEMENTS FOR
ACCEPTANCE OF "BOOKMARK" SCULPTURES UPON THE RECOMMENDATION OF THE
PUBLIC ART ADVISORY COMMITTEE.
Moved by Mims, seconded by Bailey, to adopt RES. 11 -398, APPROVING, AUTHORIZING
AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND DAVIS, BROWN,
KOEHN, SHORS & ROBERTS, P.C. TO PROVIDE LOBBYING SERVICES.
Moved by Wilburn, seconded by Mims, to adopt RES. 11 -399, ON UNCLASSIFIED
SALARY COMPENSATION FOR FISCAL YEAR 2012 FOR THE CITY ATTORNEY
($79,035.85 for 60% FTE) AND CITY CLERK ($101,899.20).
Moved by Wright, seconded by Bailey, to approve the appointment of Matthew J.
Uttermark as student liaison alternate from the University of Iowa Government (UISG) until
May 1, 2012. Matthew Uttermark appeared.
The Mayor noted the previously announced vacancies to Boards and Commissions:
Board of Appeals for a five -year term January 1, 2012 - December 31, 2016, for a
Mechanical or Building Design Professional, or a qualified trade representative, if after 3
months no professional applies or is appointed; Telecommunications Commission for an
unexpired term, effective upon appointment - March 13, 2014. Applications must be
received by 5:00 p.m., Wednesday, December 7, 2011. Planning & Zoning Commission for
an unexpired term, effective upon appointment - May 1, 2015. Applications must be
received by 5:00 p.m., Wednesday, December 28, 2011.
The Mayor noted the current vacancies: Airport Commission for a four -year term March
1, 2012 - March 1, 2016; Airport Zoning Brd of Adjustment for a five -year term January 1,
2012 - December 31, 2016, (New full term - see appointments); Airport Zoning Commission
for a six -year term January 1, 2012 - December 31, 2017, (New full term - see
appointments); Civil Service Commission for a four -year term April 2, 2012 - April 4, 2016;
Historic Preservation Commission for an At- Large, Woodlawn, College Green, and East
College St, to fill three -year terms March 29, 2012 - March 29, 2015; Telecommunications
Commission for two vacancies to fill three -year terms March 13, 2012 - March 13, 2015;
Applications must be received by 5:00 p.m., Wednesday, January 11, 2012.
Moved by Bailey, seconded by Wright, to make the following appointments to Boards and
Commissions: Larry Baker, 1217 Rochester Avenue, to the Board of Adjustment for a five -
year term January 1, 2012 - January 1, 2017; John Thomas, 509 Brown Street, to the
Planning & Zoning Commission for an unexpired term, effective upon appointment, ending
May 1, 2015; John Engelbrecht, 913 E. Jefferson and Melissa Mitchell, 910'/2 S. Summit
Street, to the Public Art Advisory Committee for two vacancies for three -year terms January
1, 2012 - January 1, 2015; Rosamond Hanson, 320 E. Washington Street, to the Senior
Center Commission for one vacancy for a three -year terms January 1, 2012 - December 31,
2014; Malin Craig, 2415 Mayfield Road, to the Youth Advisory Commission for a two -year
Complete Description
December 6, 2011
Page 6
term January 1, 2012 — December 31, 2013. Moved by Wilburn, seconded by Bailey, to
accept correspondence from Andy Brodie.
The Mayor noted no applications were received for the following Boards and
Commissions and all will be readvertised: Airport Zoning Brd of Adjustment for an unexpired
term, effective upon appointment, plus a five -year term January 1, 2007 - December 31,
2011, (No applications, term is expiring and is being advertised as a new full five -year term.);
Airport Zoning Brd of Adjustment for a five -year term January 1, 2009 - December 31, 2013;
Airport Zoning Commission for a six -year term January 1, 2006 — December 31, 2011; Airport
Zoning Commission for a six -year term January 1, 2010 — December 31, 2015; Senior Center
Commission for a three -year terms January 1, 2012 — December 31, 2014; Youth Advisory
Commission for a two -year terms January 1, 2012 — December 31, 2013; Youth Advisory
Commission for a two -year term January 1, 2011 — December 31, 2012 for Tate High.
Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications
are stated. [Staff will not publish additional notices after a period of six publications; but will
continue to advertise vacancies with postings and on the Council agenda. However, no
additional publication costs will be incurred.]
Mayor Hayek noted the 24 years of combined service from outgoing Council Members
Bailey, Wilburn, and Wright; thanked them for their service; and presented them with plaques
and a print from local artist Marcia Wegman.
Council Member Champion stated she would miss working with the outgoing Members.
Council Member Wright stated he had enjoyed serving on the Council; noting the Council
had a great working relationship; and thanked the citizens for the opportunity,
Mayor Pro tem Wilburn thanked the public for the opportunity to represent them; stated he
was going to miss working with City staff; and encouraged citizens to get involved in the
community.
Council Member Bailey thanked the citizens for the opportunity; expressed her
appreciation to staff; and stated it was inspirational and she has enjoyed every minute.
Mayor Hayek wished outgoing Council Members the very best, stating the community
owes them a debt of gratitude.
City Manager Markus thanked outgoing Councilors for their service.
City Attorney Dilkes stated Council would be missed, and wished them best of luck in
future endeavors.
Moved by Bailey, seconded by Wilburn (and Wright), to adjourn meeting 9:15 p.m. and
resume work session.
Matthew J. Hayek, Mayor
Marian K. Karr, City Clerk