HomeMy WebLinkAbout01-10-2006 Police Citizens Review BoardAGENDA
POLICE CITIZENS REVIEW BOARD
January 10, 2006 — 7:00 P.M.
LOBBY CONFERENCE ROOM
410 E. Washington Street
ITEM NO. 1
CALL TO ORDER and ROLL CALL
ITEM NO. 2
CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR
AMENDED
• Minutes of the meeting on 12/13/05
• ICPD General Order #90 -02 (Report Review)
• ICPD General Order #00 -10 (Evidence and Property Handling Procedures)
• ICPD General Order #01 -07 (Police Media Relations /Public Information)
• ICPD Quarterly /Summary Report (Qtr 4) — IAIR /PCRB, 2005
• ICPD Use of Force Report (November 2005)
ITEM NO. 3
OLD BUSINESS
ITEM NO. 4
NEW BUSINESS
• Complaint Process
ITEM NO. 5
PUBLIC DISCUSSION
ITEM NO. 6
BOARD INFORMATION
ITEM NO. 7
STAFF INFORMATION
ITEM NO. 8
CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or
authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of
supervisors and school districts, and 22 -7(5) police officer investigative reports, except
where disclosure is authorized elsewhere in the Code, and 22.7(18) Communications
not required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
ITEM NO. 9 MEETING SCHEDULE and FUTURE AGENDAS
• February 14, 2006, 7:00 P.M., Lobby Conference Room
• March 14, 2006, 7:00 P.M., Lobby Conference Room
• April 11, 2006, 7:00 P.M., Lobby Conference Room
• May 8, 2006, 7:00 P.M., Lobby Conference Room
ITEM NO. 10 ADJOURNMENT
MEMORANDUM
POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
DATE: January 6, 2006
TO: PCRB Members
FROM: Kellie Tuttle
RE: Board Packet for meeting on January 10, 2006
Enclosed please find the following documents for your review and comment at the next board
meeting:
• Agenda for 01/10/06
• Minutes of the meeting on 12/13/05
• ICPD General Order #90 -02 (Report Review)
• ICPD General Order #00 -10 (Evidence and Property Handling Procedures)
• ICPD General Order #01-07 (Police Media Relations /Public Information)
• ICPD Quarterly /Summary Report (Qtr 4) — IAIR /PCRB, 2005
• ICPD Use of Force Report (November 2005)
• PCRB Complaint Deadlines
• PCRB Office Contacts — December 2005
• PCRB Standard Operating Procedures, Section 1, Complaint Process
Other resources available:
National Association for Civilian Oversight of Law Enforcement
NACOLE provides information regarding civilian oversight in law enforcement nation wide. For
more information see: www.NACOLE.oro
DRAFT
POLICE CITIZENS REVIEW BOARD
MINUTES — December 13, 2005
CALL TO ORDER: Chair Greg Roth called the meeting to order at 7:02 p.m.
MEMBERS PRESENT: Elizabeth Engel, Candy Barnhill, and Loren Horton
MEMBERS ABSENT: Michael Larson
STAFF PRESENT: Staff Kellie Tuttle present
OTHERS PRESENT: Capt. Tom Widmer of the ICPD and Public, John Kirby
RECOMMENDATIONS TO COUNCIL
None.
CONSENT
CALENDAR Motion by Engel and seconded by Horton to adopt the consent calendar.
• Minutes of the meeting on 10/11/05
• ICPD General Order #90 -03 (Personal Appearance and Uniform Regulations)
• ICPD General Order #99 -01 (Police Vehicle Pursuits)
• ICPD General Order #99 -07 (Traffic)
• ICPD General Order #99 -10 (Domestic Violence)
• ICPD General Order #99 -11 (Arrests)
• ICPD General Order #99 -12 (Field Interviews and "Pat- Down" Searches)
• ICPD General Order #00 -08 (Weapons)
• ICPD General Order #00-09 (Organization)
• ICPD General Order #01 -09 (Narcotics, Organized Crime and Vice
Investigations)
• ICPD Department Memo 05 -58
• ICPD Use of Force Report (September 2005)
• ICPD Use of Force Report (October 2005)
Barnhill had some observations regarding General Orders. Traditionally on
General Orders the Purpose is listed as Item 1. On General Order #90 -03, the
Purpose does not have an item number. General Order #99 -10, the section on
Enforcement of Court Protection Orders is not listed under the Procedures
causing the itemized list to be off by one. General Order #00 -09, under Section
IV, Procedures, discipline is not mentioned. Barnhill asked if discipline was
inherently part of internal investigations. Widmer said that discipline is covered in
a couple of other places and that it may not even be addressed in the
organizational part of the chart and would be inherent through the Chief, but he
would look into it. Also under Section C, Administrative Services, Barnhill asked
if the Captain of Administrative Services was the same as the Commander.
Widmer said they were the same and they did try to clean those up and must
have missed one. Also under the Chief's Administrative Secretary, the second
bulleted item has some confusion. Widmer thought that submits should be
omitted from that bullet.
Motion carried, 4/0, Larson absent.
PCRB
December 13, 2005
Page 2
OLD BUSINESS None.
NEW BUSINESS None.
PUBLIC
DISCUSSION John Kirby had some questions regarding the Boards existence. The sunset
clause was explained to him and also how the Board now has a 2 -year review by
the City Council. He also had questions as to what the consent calendar is and
what type of information it pertains to.
BOARD
INFORMATION None.
STAFF
INFORMATION Tuttle had a late handout of some information she provided to the City of Davis
Human Relations Commission in Davis. California.
EXECUTIVE
SESSION Not needed.
MEETING SCHEDULE
• January 10, 2006, 7:00 P.M., Lobby Conference Room
• February 14, 2006, 7:00 P.M., Lobby Conference Room
• March 14, 2006, 7:00 P.M., Lobby Conference Room
• April 11, 2006, 7:00 P.M., Lobby Conference Room
ADJOURNMENT Motion for adjournment by Horton and seconded by Barnhill. Motion carried, 4/0,
Larson absent. Meeting adjourned at 7:17.
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SER 01.1
REPORT REVIEW
Date of Issue General Order Number
NOVEMBER 20 2001 90 -02
Effective Date Section Code
DECEMBER 20 2005 SER -01
Reevaluation Date Amends / Cancels O
NOVEMBER 2008 JUNE 25, 1990 ISSUE - CD -
C.A.L. E.A. Reference
82.2.1
INDEX AS:
Report Review
Report Process
Reports Required
Evaluations
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I. PURPOSE
The purpose of this order is to provide an orderly system for the preparation and audit
of official reports; to identify and correct inadequacies; and, to cause improvement in
the quality, accuracy and timeliness of reporting. This order defines the procedures,
authorities and responsibilities involved in the preparation, processing and review of
official reports in the Iowa City Police Department.
II. POLICY
It is the policy of the Iowa City Police Department to achieve and maintain a high level
of quality in documenting the circumstances and actions involved in official police
activities. This objective is essential to the validity of police records; the support of
criminal prosecution; and, the effectiveness of investigative analysis and evaluative
efforts. This policy applies to all official reports regardless of report format or origin.
While the majority of reports result from sworn officer action, the involvement of
Community Service Officers, Emergency Communications Operators and other
members in the reporting process is within the purview of this order.
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SER 01.2
III. DEFINITIONS
Report Review Officer - One of the duties assigned to the Sergeant of Planning
and Research.
For the purpose of this order report refers to; report forms provided by the
Department, traffic citations, charges, State Accident and Implied Consent forms,
supplemental reports, and other reporting formats as determined bathe ONO of
Police or Designee. This includes the use of electronic forms ap wed lsy the
Chief of Police.
IV. PROCEDURES
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A report review function has been established in the Iowa City Police D�FpartmEp for
the purpose of providing a central review and audit of official reports. The capture of
data from reports for officer performance evaluation would tend to encourage individual
interest in report quality improvement. The report review function is therefore redefined
to incorporate responsibilities related to these systems and processes.
A major objective of the report review process is to promote uniformity in preparation,
supervisory review, correction, evaluation and timely processing of reports among the
different organizational components. While uniformity tends to equalize factors such as
error correction and performance weighting, it is not intended to reduce the authority or
flexibility of first line supervisors in their review and assessment of reports; or, their
actions to provide training to eliminate inconsistencies.
It is stressed that report review is a joint responsibility of all personnel involved in the
reporting sequence, from initiating officer to supervisor, review officer and command
staff. Review, correction, evaluation and training necessary to report quality should be
conducted at every level and not considered a task solely for Records Section report
review.
1) Reporting Officers
a) To the extent possible officers are delegated the authority and responsibility
for determining the nature and extent of police action necessary in each
assigned activity.
b) Officers shall complete reports for all classifications of calls as determined by
the Report Review Officer, as directed by Departmental orders, as
determined by a watch supervisor, or for incidents which a responding officer
determines documentation is appropriate. Reports shall be concise, legible,
and timely.
c) Reports shall be completed on forms designated by the Report Review
Officer or as designated in Departmental Orders. Report forms shall be
completed to the extent possible and include mandatory fields and other
relevant information.
SER 01.3
d) For all incidents requiring a report, the assigned officer shall submit to the
Records Section, documentation detailing the circumstances associated with
the incident, by the end of the officer's tour of duty. If the incident is one in
which an incident report is not required, i.e. PAULA, a copy of the charge will
serve as documentation. Incidents which require an incident or accident
report, shall be completed at least to the extent that any supervisor can
identify; the type of incident, date, time, location, victim and suspect. The
assigned officer shall indicate on the submitted documentation that the
incident is under investigation.
For incidents under investigation by the initial reporting officer, the officer
shall complete the report as soon as practical. All reports shall be completed
within 30 calendar days. Reports of investigations extending beyond 30 days
require the approval of the Watch Commander on which the original incident
occurred. Officers shall file an update report on all cases that extend beyond
30 days at intervals not exceeding 10 days. The Watch or Section
Commander may waive the mandatory update reports by submitting in
writing, notice to the Report Review Officer that the update reports have been
waived. Where applicable, the person waiving the update report should
include an anticipated date of completion.
e) For incidents requiring follow-up investigation by the reporting or other officer,
the originating officer shall complete required reports to the extent possible
and submit a copy to the on duty watch commander. When an officer
requests follow-up by another officer, the originating officer shall complete a
follow up request sheet and attach it to a copy of the original report. The
follow up request will be submitted to an on duty watch commander.
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f) Copies of all charges shall be submitted prior to the end of the o~er's watch.
Traffic Citations shall be submitted as determined by the Re~ Rffinew_
Officer. All other charges shall be submitted to a watch supervis~fj for re~jBw. Tl
Officers shall submit a copy of all non-traffic charges to tneCECG'"" for:_-
docketing. (this includes juvenile charges) c. , ~ .0
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2) Watch Supervisors ~ 0
a) Watch supervisors have the primary authority and responsibility to revievrand
determine adequacy of subordinate reporting; to require correction or addition
to reports when necessary; to delay report submission where justified; or
require the completion of any report prior to the end of the reporting officers
watch.
b) Watch supervisors are responsible for timely report completion and
submission, and for conducting or recommending personnel training required
for improvement in reporting quality.
SER 01.4
c) A watch supervisor may withhold a report for cause. The supervisor holding
the report shall submit in writing the reason for holding the report. I.e.
incomplete, incorrect or illegible.
3) Report Review Officer
a) The Report Review Officer is a function of the Sergeant of Planning and
Research. The Report Review Officer is delegated the authority and
responsibility to act on behalf of the Chief of Police in conducting a review of
all police reports.
b) The Report Review Officer is authorized to conduct detailed review of all
police reports; to return unacceptable reports for correction; to monitor the
status of the reporting process and recommend such action or training as
required for improvement. The Report Review Officer shall maintain a record
of all returned reports along with their final disposition.
c) The Report Review Officer is responsible for timely processing of reports,
coordination with supervisors and Department Staff on questions and
improvement action; maintenance of such records and analytical data as
required to support the review and related systems.
4) Report Review Procedures
a) All reports will be assigned a number and be forwarded to a watch sup~isor
prior to the end of the watch during which the report was or~ated~Any
delay in submission shall be approved by the respective wat<;1i ~pefJIjsor,
and a copy indicating the case is under investigation shall be'sgbmitted tOTi
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b) Watch supervisors shall review reports for completeness, ~s;Crrrac:Y":anc[J
adequacy; and shall require necessary corrections or additions. -:If; /. r:Y
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c) The Report Review Officer or designee shall review submitted reports and
ensure that all incidents requiring reports have been accounted for. Incident
reports will be coordinated with the supervisor, Investigative Section, to
determine feasibility of further investigative action. Copies of selected reports
will be forwarded to investigations for action.
d) The Report Review Officer or designee will examine each report to determine
the adequacy of the report. Where correction or additional information is
needed, the report will be returned to the responsible Watch Commander
with a Revision Request form attached, specifying the nature of error,
omission or clarification and a due date for return. The Watch Commander
shall cause any correction to be made by the reporting officer.
I. Reports returned for clarification, correction or completion shall be
completed and resubmitted within 10 working days. Reports requiring
an extension shall be approved in writing by the Watch Commander of
SER 01.5
the officer involved. Such extension shall indicate the reason, i.e.
officer unavailable, along with an anticipated date of completion.
e) The Report Review Officer will ensure entries are logged and traffic citations
entered into the traffic records system.
f) The Report Review Officer shall forward relevant reports to affected divisions
or watches. He/she shall forward reports or classifications of reports to the
Investigative Section as requested by the Investigations supervisor.
g) Upon final review by the Report Review Officer, reports shall be forwarded to
the Records section for processing and filing.
Samuel Hargadine, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or civil
proceeding. The department policy should not be construed as a creatioh of higher
legal standard of safety or care in an evidentiary sense with respect to! third-party
claims. Violations of this directive will only form the basis for d~partmental
administrative sanctions.
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SER-06.1
EVIDENCE AND
PROPERTY
HANDLING
PROCEDURES
Date of Issue
November 14, 2000
General Order Number
00-10
Effective Date
December 20, 2005
Section Code
SER-06
Reevaluation Date
November 2007
Amends / Cancels
CAL.E.A. Reference
84.1.1,84.1.2,84.1.3,84.1.4,84.1.5,84.1.6,84.1.7
INDEX AS:
Search Vehicle Impounds
Seizure
I. PURPOSE
The purpose of this order is to establish and explain procedures pertaining
to evidence and property control. This will help ensure that evidence is
maintained in such a fashion as to be of value in any legal proceedings
and to aid in the return of property to its rightful owner.
II. POLICY
It is the policy of the Iowa City Police Department to maintain an inventory
system for property taken into custody by its employees. The Department will
comply with all applicable state and federal requirements for seized and forfeited
property. 0 E~
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III. DEFINITIONS
EVIDENCE~ Any property, regardless of its nature, that is taken by the
department as part of an investigation and which may be used for the
purposes of the investigation or in legal proceedings.
FORFEITABLE PROPERTY~ Any of the following:
A. Property which is illegally possessed.
B. Property which has been used or is intended to facilitate the
commission of a criminal offense or to avoid detection or apprehension
of a person committing a criminal offense.
C. Property which is acquired as or from the proceeds of a criminal
activity.
D. Property offered or given to another as an inducement for the
commission of a criminal offense.
FOUND PROPERTY: Any property, regardless of its nature, that has
been found by any person and is being held for safekeeping until the
owner can be identified.
RECOVERED PROPERTY: Any property that has been identified as
having been stolen (may also be classified as evidence).
SEIZABLE PROPERTY: Any of the following:
A. Property which is relevant in a criminal prosecution or investigation.
B. Property defined by law to be forfeitable.
C. Property which if not seized by the state, poses an imminent danger ~?;
to a person's health, safety or welfare. ~ ~. g;
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Per Iowa Code Chapter 809
809.1 Definitions
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1. "Seizable property" means any of the following: _ ~
a. Property which is relevant in a criminal prosecution or ;2 /'. N
investigation. ~
b. Property defined by law to be forfeitable property.
c. Property which if not seized by the state poses an imminent
danger to a person's health, safety, or welfare.
2. "Seized property" means property taken or held by any law
enforcement agency without the consent of the person, if any, who
had possession or a right to possession of the property at the time
it was taken into custody. Seized property does not include
property taken into custody solely for safekeeping purposes or
property taken into custody with the consent of the owner or the
person who had possession at the time of the taking. If consent to
the taking of property was given by the person in possession of the
property and later withdrawn or found to be insufficient, the property
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SER-06.3
shall then be retu med or the property shall be deemed seized as of
the time of the demand and refusal.
3. The definitions contained in subsections 1 and 2 shall not apply to
violations of chapter 321.
809.2 Notice of seizure.
The officer taking possession of seized property shall make a written
inventory of the property and deliver a copy of the inventory to the person
from whom it was seized. The inventory shall include the name of the
person taking custody of the seized property, the date and time of the
seizure, and the law enforcement agency seizing the property.
SEIZED PROPERTY: Property taken or held by any law enforcement
agency without the consent of the person who had possession or a right to
possess the property at the time it was taken into custody.
CHAIN OF EVIDENCE: The continuity of the custody of physical
evidence, from the time of original collection to final disposition, that may
be introduced in a judicial proceeding.
IMPOUNDING OFFICER: The member of this agency who initially
receives the property and initiates the chain of custody.
PROPERTY CUSTODIAN: Agency member accountable for controlling
and maintaining all property accepted by or stored in the Department's
property room.
PHYSICAL EVIDENCE: Any substance or material found or recQllered inJ
connection with a criminal investigation. 9 iti
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PROPERTY ROOM: Facilities used by this department to storel3lld ;i'
secure evidence or property. .s=-
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PROCEDURES ~;~ ~
Property held by the Iowa City Police Department will be re~ated @d
controlled by an organized management system. The Department's
property control function is under the direction of the Commander of
Administrative Services. A Property Custodian manages the daily
operations of the system. The Commander of Administrative Services is
authorized to perform daily operation functions in the absence of the
Property Custodian.
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All property under the control of the Iowa City Police Department will be
handled in a manner consistent with the property control guidelines
manual.
SER-06.4
A. Intake of Recovered and Seized Property
1. Utilizing proper evidence gathering, packaging and labeling
techniques, all items submitted as recovered or seized property will
be documented on the "Property Control Inventory". Blood kits are
the exception as they contain their own control inventory
documentation. This documentation will be completed prior to the
end of the submitting officer's watch.
2. The submission and documentation of seized or recovered property
will be referred to in the incident report.
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3. The submitted items will be accompanied by the original ott}1e ~c:-;
"Property Control Inventory" and secured in one of the follQ~~ ;~
ways: . .,L,
a) tumed directly over to the Property Custodian, _",'."../-'-
b) placed in the evidence submission lockers, secured and:1:jJe ke~
deposited in the designated secured box, -'''; ,:" ~;,
c) placed secured in the Records Sgt.'s office by a super0'~dr; orr;,>
d) as directed by the Property Custodian or Commander (jj> '2
Administrative Services. -
e) in cases of c) or d), the original documentation will be left with
the property and a copy will be directed towards the Property
Custodian advising them of the recovery/seizure and location
where it was stored.
4. At no time will property be left unsecured or stored in personal
areas, nor will it be converted for personal use.
5. If evidence is collected which requires processing, the on duty
Watch Supervisor should assign an on-duty CST to process the
evidence. Upon completion of processing, the CST shall submit
the item and evidence to the property custodian in the prescribed
manner. If there is no crime scene technician (CST) available or
the procedure is one which requires techniques not available
through the Iowa City Police Department, the evidence shall be
submitted along with the evidence form to the property custodian,
or deposited in a securable locker outside the property room.
6. If the evidence is to be sent to the Lab (for any reason), it will be
the officer's responsibility to fill out the lab request sheet and submit
it to the Property Custodian with the evidence.
7. All items taken due to search, arrest or for safekeeping are required
to have receipts issued to the person it is taken from. This is most
efficiently handled with the "Property Control Inventory" form.
8. No hazardous substance shall be brought into the police
department.
9. All drugs must be weighed on a designated scale and/or counted
prior to securing them in the evidence locker.
1 O. Weapons shall be secured to the extent possible prior to their
submission to the Property Custodian.
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SER-06.5
11. Undeveloped film and digitally recorded images shall be submitted
along with the corresponding CST sheet to the property custodian.
12.lf a vehicle is impounded because it is evidentiary in nature, a
property sheet shall be filled out in addition to the vehicle impound
report.
13.lf an item demands freezing or refrigeration, the item may be
packaged and turned directly over to the Property Custodian. If it is
not possible to directly turn the item over to the property custodian,
it may be sealed (in such a manner so as to detect tampering) and
placed into the police department evidence refrigerator. The on-
duty supervisor shall be notified and notification passed on watch to
watch until the property custodian takes possession.
B. Intake of Found Property
1. All items (value over $5.00) found by or turned into Department
personnel will be recorded on a "Property Control Inventory"
Sheet. The receiving person shall complete a property sheet for
unclaimed property prior to the end of their watch. There may be
times that an incident report is required to document circumstances
involving found property.
2. An attempt to contact the identifiable owner will be made and
documented on the front of the property sheet or in the report.
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Property illegal to possess is excluded from this notificati0'\) ~;
3. If no owner is identified, or the owner does not immediate}Y: n v,'
respond, the item will be submitted to the Property Custodianun$'t
the following procedure: C) - "
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a) attach the Inventory sheet & report; (;,
b) place in evidence locker; r, ..' ~
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c) after hours, larger items may be placed in the Record~gt's. r:y
office by a supervisor. )> ~
d) Bicycles (see specific section) will be placed at the designated
secure area
4. Keys are the exception to the above rules. Keys will be placed in
the box located by the "Records" window. However, keys will be
documented by entering them as a call for service with a brief
description. If they are claimed by an owner, a subsequent call for
service will be used to document the retrieval.
5. Items valued under $5, such as hats, gloves, coffee cups, and
obvious junk should not be received into the found property
system. Misplaced/lost items of this type should go to the
information desk or be discarded. No found or recovered items
may be converted to personal use.
6. In the event the citizen who turns property over to the Police
Department expresses an interest in claiming the property should
no owner be found, the request will be noted and they will be
referred to the Johnson County Attorney. The "receipt" copy of the
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SER-06.6
property control form should be given to them as their record.
Rules for this type of claim are covered in Chapter 556F of the
Code of Iowa.
Bicycles
Because of the large number of found and recovered bicycles which
come in to the possession of the Iowa City Police Department, the
following procedures shall be adhered to.
1. Upon receipt of a bicycle, the departmental member shall fill out an
incident report in lieu of the departmental property form, paying
particular attention to the bicycle section of the report. If a serial
number or other designated information is not available, the person
taking custody of the bicycle will note this in addition to leaving this
section blank. In incidents where the bicycle was involved in a
motor vehicle accident, an accident report may be substituted for
an incident report.
2. The bicycle shall then be transported to the departments secured
bike storage area. A tag shall then be attached to the bicycle with
the case number, date and name or number of the impounding
officer written on the tag. The number on the tag shall then be
recorded on the incident or accident report.
3. In incidents where the bike is evidentiary in nature, the.. pers~
taking custody shall note this on the incident/accident rer5&i\1 .?nd~a
property sheet filled out and submitted to the property cus.t()cii~n. '}l.
photocopy of the property sheet shall be submitted with the:oineideT,lt
or accident report. . ".. .c-
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HAZARDOUS SUBSTANCES
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A. Biological Hazards .c-
When collecting evidence which is biological in nature, officers should
remain mindful of the potential hazards which may be present. When
dealing with this type of evidence officers shall follow the applicable
precautions and/or procedures pertaining to blood borne pathogens.
When submitting items, which may be contaminated with a biohazard,
officers shall observe the following procedures. Property which posses
a potential biohazard but is not evidentiary shall be disposed of in an
approved manner, with documentation of the property and the manner
in which it was disposed of. A property sheet shall be submitted to the
property custodian along with an incident report regarding the
circumstances under which the property was obtained and the manner
in which the property was disposed of.
1. Materials which have been contaminated, should not be submitted
or stored in plastic containers but packaged so as not to degrade or
contaminate other items.
2. All items which may be contaminated shall clearly indicate such on
their package. It should also be noted on the incident report.
SER-06.7
3. When placed in temporary storage, the compartment containing the
object should be clearly marked as containing a potential hazard.
4. Officers shall follow departmental decontamination procedures
upon exposure to biohazards.
5. The property custodian will secure the contaminated object in such
a manner as to maintain the evidentiary value of the item.
6. Officers unsure as to the procedure for handling the contaminated
item shall contact a CST or the watch supervisor.
7. Perishable food items should be photographed and documented
and returned to the owner or properly disposed of.
B. Hazardous Materials
Upon the collection of items that are hazardous in nature such as
chemicals, flammable liquids or explosives, the items should be
photographed and stored in designated areas or arrangements made
for immediate transport to a designated lab. These items shall have a
photocopy of the property sheet attached to them, with the originals
being submitted to the property custodian along with a copy of the
incident report indicating the type and amount (estimated if necessary)
of the hazardous material along with its location. At no time shall these
items be taken to the Police Department. Officers should limit the
collection of these types of items to evidence or contraband. Befo~,
taking control of these types of items for other reasons, tQj watGh:
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supervisor should be contacted for guidance. ~::: C) L
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Fireworks shall be disposed of in accordance with depgftment#
guidelines. "
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C. Property Management :::::: N
Inspections )> ~
Only the Commander of Administrative Services, Property Custodian
and the Commander of Field Operations will have access and control
of the secured property control areas. The Property Custodian will
have primary responsibilities for the day-to-day operations of the
property areas.
On a monthly basis the Property Custodian will submit to the
Lieutenant of Investigations a report listing all of the property under the
control of the Iowa City Police Department. It will identify those items
which have come under control within the last month and will also
contain a list of all items which have been released from the property
control area and all items which had been disposed of along with the
method of their disposal.
At least bi-annually the Commander of Administrative Services or
designee shall conduct an inspection to confirm adherence to
SER-06.8
procedures used for property control. This inspection will, further
ensure that the property areas are being maintained in a clean and
orderly fashion, that property is being protected from damage or
deterioration, and that proper accountability procedures are being
maintained. This inspection shall also consist of verifying the property
of at least five (5) separate incidents and accompanying
documentation.
The Chief of Police or designee will conduct unannounced inspections
of the property storage areas at least once a year. These inspections
will be done by persons not directly responsible for property control
functions. These inspections will consist of the checking of the actual
property of at least ten (10) separate selected incidents and all
accompanying documentation.
The Lieutenant of Criminal Investigations will conduct an annual
inventory of property held by the Iowa City Police Department. This
inventory is to ensure the integrity of the system and does not require
an accounting for each item of property. This inspection will at a
minimum, consist of verifying the actual property of a significant
representative sampling (10% is recommended) of separately selected
incidents and all accompanying documentation. This inspection should
also ensure that the integrity of the property area is being maintained
pertaining to security and the condition of the property being held by
the department. This inventory shall include a list of all prop~.y y Whiph..c.~
IS under the control of the Iowa City Police Department, all o;~ Items
which have come under the control of the Iowa City Police D1:ipactm~!;a
within the past year and all of the items that had been r~ased pr
disposed of by the Iowa City Police Department along with ttu~.:methOd
of their disposal. :n: [.' ::0.
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In the event that a piece of property cannot be account~ for, ,!ge
Property Custodian shall notify the Commander of Field Operatioffi>,
who shall assign a Lieutenant to work with the Property Custodian to
clarify the status of the property. If the status can not be resolved, the
Commander of Field Operations shall initiate an internal investigation
relating to the property in question. The results of this investigation
shall be forwarded to the Chief of Police and the Commander of
Administrative Services. Upon completion of the investigation, the
status of the property shall be entered in the case file.
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Upon the appointment of a new property custodian, an inventory of the
property in control of the Iowa City Police Department shall be
conducted to ensure the integrity of the property and that records are
complete. The inventory shall be conducted by the outgoing property
custodian, the newly appointed property custodian and a supervisor
SER-06.9
designated by the Chief of Police or his/her designee. All high-risk
items such as money, precious metals, jewelry, firearms, and drugs
and a sufficient number of other records will be reviewed to ensure the
integrity of the system. Any discrepancies should be recorded prior to
the newly appointed property custodian assuming responsibility.
Discrepancies shall be handled in the manner mentioned above. A
written report documenting the change of custodian inventory shall
include a listing of all property in control of the Iowa City Police
Department upon the departure of the outgoing property custodian.
All property control inspection reports shall be submitted to the Chief of
Police with copies going to the Commander of Administrative Services,
Commander of Field Operations, Lieutenant of Investigations, and
officer in charge of accreditation.
Submission of Evidence to Labs
When possible, evidence should be submitted to the appropriate
laboratory within five working days of collection. Officers who have
evidence needing to be sent to an outside agency shall complete the
required property sheet making sure the chain of custody section has
been filled out. The officer shall also fill out a DCI lab request form,
indicating the test desired. The property custodian shall package the
evidence for shipment to outside labs and fill out the chain of custody
information on the property sheet. The property custodian shall
maintain the records pertaining to the shipment, receipt, and return of
evidence to the Iowa City Police Department. Blood kits shall be
sealed per the instructions and submitted to the property custodian
along with the evidence sheet. The property custodian will package
the kit for submittal, following the above mentioned procedures. The
results of the test shall be returned to the Property Custodian, with the
original being submitted to records and copies going to the or~inating,
officer. 9 if:
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Transfer of Evidence
Whenever evidence is transferred from the property roJ;m, t~
following procedures shall be adhered to:. _ I' , c;
1. In instances where the evidence needs to be removect:Jikill tne
property room, the property custodian shall document t~ chan'(fe
of custody on the chain of custody section of the property forWi.
The receiving person shall sign upon receipt of the evidence and
note the date and time of the change of custody along with the
reason for the transfer of the property.
2. The member receiving the evidence assumes control and
responsibility for ensuring its security, storage and maintenance.
3. Upon return of the evidence, the returning party shall fill out the
chain of custody section and the property custodian will sign upon
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SER-06.10
receiving and confirming the evidence being returned. The date
and time will be included on the change of custody section.
4. When property is needed for legal proceedings, the person
receiving the notice of the request should notify the property
custodian of the date on which the property will be needed. In any
event, the property custodian should be notified no less than 2 days
prior to the date on which the property will be needed.
5. When evidence is removed from the property room for processing
by the Iowa City Police Department. the aforementioned
procedures shall be adhered to.
6. When evidence is transported or shipped to an outside ~ency fs;!r
testing, the property custodian will document the ~Pge ~f
custody, including the destination, date of shipment, r}lahher :"o.f
shipment, return of service for the shipment and retlJff,1-of tile
evidence being processed. r-
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D. Disposition of Property (Iowa Code Chapters 80.39, 809.~2 >< 1')
The Iowa City Police Department will attempt to return pro~y to @
rightful owner. In the case of found or recovered property, tl1e
property custodian will take the statutory steps to contact rightful
owners. When an item is claimed, the receiving party shall sign a
receipt acknowledging the receipt of the property. When unable to
contact the person(s) who may legally claim the property, the property
custodian shall take appropriate steps to locate and notify a legal
claimant. In instances where the rightful owner does not respond within
the prescribed time, the property will be sold at public auction or
otherwise disposed of as allowed by law.
In instances where contraband has been seized and is not required for
evidence and is not subject to return to the party from whom the
property was seized, the initiating officer may dispose of the property
after providing a receipt to the person in possession of the property.
Unless disposed of by the officer, the officer shall submit the property
to the property custodian, with a follow up sheet attached, requesting
the property custodian dispose of the property. In instances where the
property has been seized and destroyed, the incident report shall be
completed by the disposing officer and state the circumstances
surrounding the incident and the manner in which the property was
disposed.
Drugs, whether seized as contraband or taken as evidence, shall be
disposed of in the manner approved by the Johnson County Attorney.
Officers shall turn all confiscated drugs or narcotics over to the
property custodian regardless of whether the subject from whom they
were seized is charged or not. Drugs and/or narcotics shall not be
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SER-06.11
disposed of in any manner other than that prescribed by the Iowa City
Police Department.
Evidence shall be disposed of upon notification from the clerk of court
that the case has been resolved, and the appeal process has expired
or been exhausted. The property should be returned to the rightful
owner within 180 days. If the rightful owner is unknown, or fails to
recover the property within 90 days after notice, the property custodian
shall dispose of the property consistent with departmental guidelines.
Samuel E. Hargadine, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or
civil proceeding. The department policy should not be construed as a creation of
a higher legal standard of safety or care in an evidentiary sense with respect to
third-party claims. Violations of this directive will only form the basis for
departmental administrative sanctions.
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ADM-08.1
POLICE MEDIA
RELATIONS I
PUBLIC
INFORMATION
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Date of Issue
NOVEMBER 20, 2001
General Order Number
01-07
Effective Date
December 20, 2005
Section Code
ADM-08
Reevaluation Date
NOVEMBER 2007
Amends / Cancels
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I CAL.E.A.
54.1.1,51.1.2
I Reference
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INDEX AS:
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I. PURPOSE
It is the purpose of this policy to establish guidelines for release and dissemination of
public information to print and broadcast media.
II. POLICY
It is the policy of the Iowa City Police Department to cooperate fully and impartially with
authorized news media representatives in their efforts to gather factual, public
information pertaining to activities of the department, as long as such information
gathering does not unduly interfere with departmental operations, ongoing
investigations, infringe upon individual rights or violate the law.
ADM-08.2
III. DEFINITIONS
Public Information: Information that may be of interest to the general public
regarding policy, procedures or events involving the department or other
newsworthy information that is not legally protected, does not unduly interfere
with the mission of the department, ongoing investigations, infringe upon the
rights of an individual or compromise the legitimate safety and/or privacy
interests of officers, victims, witnesses or others.
News Media Representatives: Those individuals who are directly employed by
agencies of the electronic or print media such as radio, television and
newspapers. Freelance workers in this field are to be regarded as other
members of the general public unless otherwise designated by the Chief of
Police or his/her designee.
Public Information Officer (Pia): The department's Pia serves as a central
source of information for release by the department and responds to-reque~t~ for
information by the news media and the community. S2. ~ ~r~
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PROCEDURES r)'< _;c _-'--~
Duties of the Public Information Officer :1 ( . r-
The department's Pia is available to: . rl; =":.~!
i) Be present at the scene of major incidents; ~'.~ ;;.~ ;::,;. ,J
(1) at the scene of major incidents the officer iriJ;charg\'.b may
designate an area for media to respond and a response"Toute.
The Pia will respond to this area and provide information and
updates to the media as available.
ii) assist the news media;
iii) prepare and distribute media releases;
(1) when the Pia is unavailable, media releases will by provided by
the on-duty watch commander or supervisor of the unit in
charge of the incident. All media releases will identify the
person issuing the release.
iv) arrange for, and assist at, news conferences;
v) coordinate and authorize the release of information about victims,
witnesses and suspects;
vi) assist in crisis situations within the agency and coordinate the release
of authorized information concerning confidential agency investigations
and operations.
vii) The Public Information Officer will provide a single authoritative source
for media contacts between 07:00 and 15:00 Monday through Friday.
(1) When the Pia is not on-duty, the Watch Commander will
handle media requests. In the event of an incident generating
significant numbers of media inquiries, the Watch Commander
will determine the need for the Pia to respond.
(2) Questions regarding an investigation being handled by the
investigative section will be handled by the Investigative
Supervisor in the absence of the Pia. In instances where the
IV.
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ADM-08.3
Investigative Supervisor is unavailable, the request will be
handled by the on-duty watch supervisor.
(3) In the event of a prolonged SRT deployment, the SRT
commander may request that the PIO respond to a designated
location or he/she will designate a person to serve as liaison
with the media. The SRT commander may also designate
routes by which members of the media should approach the
area.
b) Cooperation with the Media
i) Authorized news media representatives shall have reasonable access
to the PIO, the Chief of Police or his/her designee and Command Staff
of the department as governed by this policy. When information is
denied to a media representative, the basis for that denial shall be fully
and courteously explained.
ii) This department recognizes authorized identification from all local,
national and international news organizations. Failure of media
personnel to present authorized identification may provide grounds for
restricting access to non-public information or to incident scenes.
iii) Public information shall be released to the news media and public as
promptly as circumstances allow, in as objective a manner as possible.
iv) Public information may be provided to news media representatives
and the public by telephone.
v) Ranking officers at crime or incident scenes may release information
""
of a factual nature to the media as governed by this poliq:pr ref~ethe
inquiry to the PIO. Where the officer is unsure of the::{flj::\s cl[the
"-,.-.- -.-.- -.-
propriety of releasing information, he/she shall refer the ttlCjtJiry ili:the-n
watch commander or PIO. 'c'r. 1- .==
vi) When an operation involves multiple agencies the agencYwlth primary'!"']
jurisdiction will make determinations regarding approp~~e m:edia.=:;
releases. The Iowa City Police Department will provid€ir'iforn'tl1tion
consistent with this policy when it is the agency \lilIth p~ary
jurisdiction. The information should include the identification of
assisting agencies.
vii) The Emergency Communication Operator shall inform the watch
commander as soon as possible upon receipt of information about
events or activities that may be of media interest.
viii)The watch commander shall be responsible for ensuring that the
agency's PIO, Commander of Field Operations and Chief of Police are
informed of eVents that may be of media interest.
ix) Members of the Iowa City Police Department will be consistent in
releasing information to the media for public dissemination. A decision
to not release normally provided information shall not be solely based
on the personal prominence of those involved. Conversely,
information that is not routinely distributed shall not be put forth solely
as a result of the personal prominence of an involved party.
c) Non-investigative contact with the media is allowed and encouraged. Officers
may provide information of a general nature which is not specific to an on-
going investigation.
ADM-08.4
d) Investigative Information
From the initial stage of a criminal investigation until the completion of trial
or disposition without trial, police personnel should refer requests for
information to the Public Information Officer or his/her designee. Upon
receipt of the request for information the following guidelines shall be
adhered to:
Information that may be released in connection with an investigation of an
event or crime includes but is not limited to;
(1) the type or nature of an event or crime; ,._,
(2) the location, date and time, injuries sustained, dall@es, a~ a
general description of how the incident occurred; ;E 0 '-
(3) type and quantity of property taken;"'" . --'il
(4) information about the victim of a crime; n.i:-
(5) requests for aid in locating evidence, a complainani-{)~',9 --0 ,~J
suspect; : "C. =;, ::.;: ',j
(6) numbers of officers or people involved in an event Qf: /" N
investigation, and the length of the investigation; aner ~
(7) name of the officer in charge of a case, his supervisor and
assignment. (exception: the name of any undercover officer will
not be released).
(8) In instances where the disclosure of the above information may
jeopardize an investigation, pose a danger to any person, or is
reasonably likely to result in further victimization, the
information will not be released
ii) Information that may not be released in connection with an
INVESTIGATION of an event or crime, unless authorized by the Chief
of Police or his/her designee includes but is not limited to;
(1) the identity of a suspect prior to arrest unless such information
would aid in apprehending the suspect or serve to wam the
public of potential danger;
(2) the identity of any victim of a crime or any related information
which, if divulged, could lead to the identification of victims or
witnesses, if such disclosure would jeopardize an investigation
to any significant degree, or if it would place any person in
personal danger;
(3) the identity of any critically injured or deceased person prior to
notification of the next of kin; if a next of kin is not reasonably
able to be located, the supervisor of the section conducting the
investigation shall determine the method of release of this
information;
(4) the results of any investigative procedure such as lineups,
polygraph tests, fingerprint comparison, ballistics test or other
procedures (the fact that these tests have been performed may
be revealed without further comment);
(5) information which, if prematurely released may jeopardize the
investigation or interfere with apprehension such as; the nature
of leads, specifics of an "MO", details of the crime known only to
ADM-OS.S
the perpetrator and the police, or information that may cause
the suspect to flee or more effectively avoid apprehension;
(6) information that may be of evidentiary value in criminal
proceedings;
(7) specific cause of death unless officially determined by the
medical examiner; and
(8) the home address or telephone number of any member of the
department.
iii) Arrest Information
(1) Following arrest, issuance of an arrest warrant or filing of an
information or indictment, it is permissible to release
(a) the accused's name, age, residence, occupation and
family status;
(b) the time and place of arrest, whether pursuit or
resistance was encountered, whether weapons were
used, charges placed against the suspect and
description of contraband seized;
(c) the identity of the arresting officers and the duration of
the investigation unless the officers are engaged in
undercover operations; and
(d) the amount of bond, scheduled court dates and place of
the suspect's detention. - :??
(2) Following arrest and formal charqinq of a suspect,~,1friot.to
adJudication, the following types of Information shdtikbflOt be
released without the express permission of the Ch~f"6f P6Jfce -n
or his/her designee. ,~~: r ....J
(a) Character or reputation of a defendant .. rl'::? J ,
(b) Existence or contents of any confession, adr!lisi;iorDir ".--'
statement of a defendant, or his/her failurejjr ~
unwillingness to make a statement (this does not U1
preclude the release of information that is in the public
domain)
(c) Performance or results of any tests, or a defendants
refusal or failure to submit to tests. (I.e. polygraph or
voice stress analyzer)
(d) Identity, statement or expected testimony of any witness
(e) Any opinion about the guilt or innocence of a defendant
or the merits of the case
(f) Any opinion or knowledge of potential for a plea bargain
or other pretrial action.
b) Special Considerations.. Criminal Matters
i) Whether a crime scene or scene of another nature, police have an
obligation to preserve the integrity of a scene to gather evidence and
for other needed police activities. Therefore, police personnel will
delineate the specific scene area and prevent all persons from
entering that area for such length of time as there is a need to do so.
It may be necessary for scene preservation purposes, and to control
general access to the area, to exclude the general public from not only
ADM-08.6
the scene itself, but from a reasonable area around the scene.
However, officers must recognize the need for news media
representatives to fulfill their obligation to view the immediate scene
area for news gathering or photographing purposes. The media
representatives will be accommodated, so far as conditions and
circumstances permit, to go as near as practicable to the scene itself.
News representatives are not to be considered the same as the
general public in the area of a scene but rather as persons to be
accommodated so that they may fulfill their task.
ii) The news media shall not be allowed access to any area or scene of
an incident or crime where there is possibility that evidence may be
damaged, altered, destroyed or otherwise prejudiced by its existence
being published or portrayed. Once evidence has been processed,
removed or otherwise secured by the department, the media may be
allowed to enter by permission of the commanding officer at the scene.
(1) If a police related incident is within a private building, police
personnel will secure and protect that part of the building as
may be necessary to protect the scene. Under such
circumstances all persons may be excluded from the scene until
processing is accomplished. If a request is made by a news
media representative to enter a building or part thereof, and
such entry is not precluded because of police related purposes,
the news representative must obtain permission from the rnNner
or other person in charge of the building oQdwelling; if
permission is not given and so stated in the pres~of ~Iice
personnel, officers have an obligation to ensure t~'lfihe qenia[i 'J
is honored. -j,", .,..'-'
(2) Suspects or accused persons in custody shall nofh~lPo&ed ofi:1
_m.' _._, -,.-_ ,
arrangements made for photographs, telecasts (j~ ciJitelVlews\.J
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nor shall departmental personnel pose with ~uspects or
accused persons in custody 5;
(3) When an individual is charged with a criminal offense and/or is
sought by law enforcement authorities, photographs or mug
shots may be released to the media to help locate the
individual. No departmental photographs, mug shots,
videotape, film or composites of subjects in custody shall
otherwise be released to the media unless authorized by the
Chief of Police or his/her designee.
iii) Departmental personnel shall extend every reasonable courtesy to
news media representatives at crime or incident scenes. Members of
the Iowa City Police Department shall not engage in "off the record"
comments.
iv) At the scene of major crimes or incidents, such as hostage and
barricade situations, the officer in charge shall designate a preliminary
press area as early as reasonably possible and as close to the scene
as safety and operational requirements allow.
v) The fact that a suspected suicide has occurred may be reported to the
media, along with factual information describing how it happened. The
ADM-08.?
name, age, address, sex and occupation of the victim may also be
released following notification of next of kin. The fact that a suicide
note exists may also be acknowledged without further comment. The
content of such notes is personal and confidential and shall not be
released by the Iowa City Police Department.
c) Special Considerations - Non-criminal Matters
i) At the scene of significant accidents, man-made or natural
catastrophes, the principles of media cooperation shall be maintained
to the degree that they do not interfere with the mission of the police,
fire, medical or other emergency relief workers.
d) At fire related incidents, the decision to allow properly identified news media
representatives to pass beyond fire lines or to restrict them from a fire area,
will be the responsibility of the on-scene fire commander.
e) Sensitive information relating to internal investigation of police officers shall
not be released without the express permission of the Chief of Police or
his/her designee.
f) Daily activity reports will be made available on a routine basis to media
representatives. Statistical data may also be made available to the media.
Media representatives are expected to abide the Code of Ethics published by the
Society of Professional Journalists. In the event of a conflict between a member of the
Iowa City Police Department and the media, the parties involved are encouraged to
bring the concern to the Pia or his/her designee for resolution.
a) If a media representative wishes to speak with an individual officer the
request should be routed through the Pia or when unavailable the watch
supervisor. The watch supervisor will make the determination as to the
availability of the officer; however, to the extent possible these requests
should be made in advance. Officers are expected to cooperate with media
representatives to the extent of this policy.
b) All media questions relating to the policies of the Iowa City Police Department
should be directed to the Chief of Police or his/her designee. If questions
arise when the Chief or his/her designee is not available, notifkation ~ the
request shall be forwarded by the watch supervisor. 5;l ~~
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Samuel Hargadine, Chief of P"Q~~.e
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This directive is for departmental use only and does not apply in any criminal or civil
proceeding. The department policy should not be construed as a creation of a higher
legal standard of safety or care in an evidentiary sense with respect to third-party
claims. Violations of this directive will only form the basis for departmental
administrative sanctions.
WARNING
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lOW A CITY POLICE DEPARTMENT
.... I" c. ,:;q USE OF FORCE REPORT
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November 2005
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:C0FFICER. b'kh INC# INCIDENT FORCE USED
60 110105 55401 Trespass Subject attempted to assault officer.
Officer used control techniques to
avoid the assault and direct the subjl'ct
to the ground and place hand cuffs all
them.
02/19 110405 56002/55998 Burglary Officers drevv sidearms to check a
residence for a burglary suspect.
Suspect was later located just outside
the residence. Subject ran horn
OffIcers, tnpping, and falling to tilL'
ground. Officers used control
techniques to place hand cufTs on the
them.
09 110605 56229 Fight in Progress Officers attempted to use verbal
directives to stop an assault. Subjects
failed to comply and were exposed to a
chemical irritant.
33 110605 56245 Public Intoxication Subject had been placed under arrest
and handcuffed. Subject \V<1S ablt: to
position hands in front of themsl'lvl's.
Subjl'ct refused to comply with Olllcer
directives to put and keep hands behind
their back. Officer used hands Oil
technique to position the subject's
hands behind their back.
59.16 110805 56641 Fight in Progress Officers responded to a report of a fIght
in progress. Upon arrival subject was
observed chasing another \vith a mctal
pipe. Subject W<1S given a verbal
directive to put the pipe do\vn. The
subject did not comply. Officer then
dn:w sidearm and repeated the
directive. Subject did then comply and
was taken into custody \vithout
incident. \Vhilc at the scene OffIcers
heard gunshots and dn:w sidearms.
The source of the gunshots was not
located.
38 11080') 56519 Burglary Officer drew sidearm when confronting
a burglary suspect. Suhject complied
with verbal directives and was taken
into custody without incident.
59_1 () II1J905 SMn9 Traffic Stop Officers drew sidearms and gave verbal
directives to a subject who was making
furtive movements on a traffic stop and
kno\vn to go armed. Subject was taken
into custody \vithout incident.
56.59.16 11005 56949 Drug Investigation Subject fled li'om Olllecrs during a
drug investigation. Officers v./ere able
to direct the subject to the ground.
Subject resisted hand cuffing efrorts.
Officers used hands on techniques and
exposed the subject to a chemical
irritant to place them in hand culTs.
81 111305 57398 Fight in Progress Officers used control techniques to
prevent a subject fi'om assaulting
another.
44.58 111305 57452 Shoplilier Subject \vas placed under arrest and
resisted Officers searching and
transportation elTorts. Officers used
control techniques to complete the
search and transportation.
05 ] 11305 57369 Alarm Officers drew sidearms to search a
building for suspects. No one was
located.
05 111305 57397 Public Intoxicatlon Subject tled from Officers after being
stopped. Officers were able to direct
the subject to the ground and place
them in hand cuffs.
13 111505 57732 Injured Deer Officer used sidearm lo dispatch an
injured deer.
56 112105 58SS1 Injured Deer Officer used sidearm to dispatch an
inj ured deer.
52 l1L~05 59232 Injured Deer Officer used sidearm to dispatch an
illj llred deer.
52 11/26/05 59528 In,j ured Deer Ofllcer used sidearm to dispatch all
injured deer.
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5 I :c" ]1/27/05 59592 I)isturbance Subject fan hom OffIcers that \vere
'- investigating a disturhance. Offkers
.- were able direct the subject to the
I, ground. Subject then resisted hand
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19.JO 11/29/05 59979 OWl Subject had been placed under arrest
and resisted hand cuffing efforts.
OtTiccrs used control techniques to
place the subject in hand cufTs.
3 ] 11/30,/05 60013 Public Intoxication Subject had becn placed ulldcr arrest
for public intoxication and transported
to leSO. Subject refused to cxit the
squad car. Officers used hands on
techniques to escort the subject Ii-om
the squad car and into JCSO.
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MEMORANDUM
TO:
FROM:
RE:
DATE:
File
Captain Johnson, Field Operations
Quarterly/Summary Report (Quarter 4)- IAIRlPCRB, 2005
January 4, 2006
Attached you will find the 2005 Quarterly Report, quarter 4, for the Iowa City Police
Department Internal Affairs/Police Citizen's Review Board investigative file,
cc: PCRB
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Year: 2005
IAIRlPCRB Quarterly-Summary Report- (Quarter 4)
I.A.1. #:05-01 PCRB #: none
Incident Date: 11-29-04 Incident Time: nla
Location: Iowa City Date Assigned: 01-04-05
Reason for Allegation:
1) Violate Rules and Regulations
2) Miscellaneous violations
Disposition:
1) Investigation closed
I.A.I. #:05-02 PCRB #: none
Incident Date:4-3-05 Incident Time: 1 :35AM
Location: 3600 bldg Lakeside Mnr Date Assigned: 4-5-05
Reason for Allegation:
1) Excessive force
Disposition:
1) Not Sustained
IAI. #:05-03 PCRB #: 05-01
Incident Date:12-18-04 Incident Time: 1 :OOAM
Location: 500 blk. S. 151 Avenue Date Assianed: NIA
Reason for Allegation:
1) Excessive force
Disposition:
1) Administrative rejection
I.A.1. #:05-04 PCRB #: 05-02
Incident Date:4-22-05 Incident Time: 11 :25PM
Location: 1200 blk Village Rd Date Assigned: 5-6-05
Reason for Allegation:
1) Improper conduct
Disposition:
1) Not sustained
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I.A.!. #:05-05 PCRB #: none
Incident Date:2-24-o5 Incident Time: 1 :20AM
Location: Washington/Clinton Date Assigned: 5-6-05
Reason for Allegation:
1) Unlawful arrest
2) Excessive force
Disposition:
1) Unfounded
2) Not sustained
I.A.I. #:05-06 PCRB #: none
Incident Date:7-30-05 Incident Time: 9:50AM
Location: Various Date Assigned: 8-11-05
Reason for Allegation:
1 )Improper conduct
Disposition:
1) Not sustained
I.A.1. #:05-07 PCRB #: 05-03
Incident Date:8-22-05 Incident Time: 2:30PM
Location: 1400 S. 1st Avenue Date Assigned: 9-29-05
Reason for Allegation:
1 )Improper conduct
2) Differential treatment
Disposition:
1) Not sustained
2) Unfounded
IAI. #:05-08 PCRB #: 05-04
Incident Date:10-27-o5 Incident Time: 7:30PM
Location: 900 Blk Crosspark Ave Date Assianed: 11-08-05
Reason for Allegation:
1 )Improper conduct
2) Failure to exercise police authority
Disposition:
1) Not sustained
2) Unfounded
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I.A.I. #:05-09 PCRB #: none
Incident Date:11-13-05 Incident Time: 2:15AM
Location: Burlington/Dubuque Date Assigned: 11-28-05
Reason for Allegation:
1 )Improper conduct
Disposition:
1) Pending
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January 10, 2006 Mtg Packet
PCRB COMPLAINT DEADLINES
PCRB Complaint #05-03
Filed:
Chief's Report due (90days):
Chief's Report filed:
PCRB Report due (45days):
PCRB Complaint #05-04
Filed:
Chief's Report due (90days):
Chief's Report filed:
PCRB Report due (45days):
09/27/05
12/27/05
12/21/05
02/06/06
11/02/05
01/31/06
POLICE CITIZENS REVIEW BOARD
OFFICE CONTACTS
December 2005
Date
Description
12-23
Man came in with questions regarding complaint process.
I. Complaint Process
In an effort to assure the citizens of Iowa City that the Iowa City Police Department's
performance is in keeping with community standards, the PCRB shall review
investigations into complaints about alleged police misconduct to insure that such
investigations are conducted in a manner which is fair, thorough and accurate. The
PCRB shall achieve this by receiving, reviewing and reporting on citizen complaints in
accordance with the procedural rules in Chapter 8 of the City Code, following the PCRB
By-Laws, Article VIII, and the PCRB's Standard Operating Procedures and Guidelines.
A. Complaints shall be filed in accordance with 8-8-3 C and 8-8-7 A of the City
Code of Iowa City:
1. All documents and related materials filed with the PCRB shall not be
retu rned.
2. Complaints filed in the City Clerk's Office shall be assigned a complaint
number consisting of the last two digits of the present year with
consecutive numbers, starting with one (1) (eg. 98-1).
3. The complaint copy sent to PCRB members shall have all references to
police officer names and other identifying information deleted, although
the reports of the Police Chief and City Manager shall identify the officers
by number as set forth in Section V of these procedures.
4. PCRB deadlines are established by Ordinance 01-3976.
5. A copy of each complaint filed shall be provided to PCRB members in the
next meeting packet.
6. Amendments to a complaint must be in written form.
7. The complainant may withdraw the complaint at any time prior to the
PCRB's issuance of its report to City Council.
B. Procedures for complaints subject to summary dismissal follow:
1.
A complaint that appears to be untimely filed or a complaint that does not
involve the conduct of an Iowa City sworn police officer shall be handled
in the same manner as outlined in subsection "A" of the Complaint
Process.
2.
The copy of the complaint furnished to the Police Chief or City Manager,
shall include a cover letter from the PCRB indicating that it appears to be
an untimely complaint or a complaint that does not involve the conduct of
an Iowa City sworn police officer and will be reviewed by the PCRB at its
next meeting.
PCRB SOP 10/04
Page 3
3. The PCRB shall determine whether additional information is necessary to
assess whether the complaint should be summarily dismissed and, if
additional information is necessary, the method by which such
information will be obtained. The methods available include an interview
of the complainant by a subcommittee of the PCRB, a request to the
complainant for a written submission on the issue presented and an
investigation by the PCRB, but shall not include an invitation to the
complainant to address the PCRB at a public meeting or an interview of
the complainant at a public meeting.
4. Upon the completion of such investigation and the PCRB's determination
that additional information is not necessary, the PCRB shall, by motion in
open session, vote to determine whether the complaint will be dismissed
under Section 8-8-3 (E) of the Ordinance. The PCRB shall not discuss
the facts or substance of the complaint at said open meeting.
5. If the PCRB dismisses the complaint, staff shall:
a. Untimely Complaints:
1. Forward a copy of the decision to the Chief or City Manager
including a cover letter stating that the complaint has been
dismissed and that a report to the PCRB by the Chief or City
Manager is not required by Chapter 8 of the Code.
2. Forward a copy of the decision to the complainant including a
cover letter advising that although the complaint has been
dismissed and will not be reviewed by the PCRB, there is a
method for the complainant to file a complaint directly with the
Iowa City Police Department
3. Forward a copy of the decision to the City Council indicating
the dismissal and referring to the section of the City Code.
b. Complaints not involving a sworn Iowa City police officer:
1. Forward a copy of the decision to the Chief or City Manager
including a cover letter stating that the complaint has been
dismissed and that a report to the PCRB by the Chief or City
Manager is not required by Chapter 8 of the Code.
2. Forward a copy of the decision to the complainant including a
cover letter stating why the complaint was dismissed.
3. Forward a copy of the decision to the City Council indicating
the dismissal and referring to the section of the City Code.
PCRB SOP 10104
Page 4
4. If the PCRB determines the complaint shall not be dismissed,
it shall so advise the Police Chief or City Manager so that the
investigation may continue and make the required report to
the PCRB.
II. Formal Mediation Guidelines and Procedures
Formal mediation is the responsibility of the PCRB and is offered as a method to
facilitate a successful resolution of the issues involved in a complaint. The PCRB shall
accomplish this responsibility by complying with 8-8-2 H. 8-8-4 and 8-8-7 of the City
Code and the PCRB Guidelines and Procedures for Formal Mediation, approved by the
City Council on March 10, 1998 and made a part hereof.
III. Meetings
Regular meetings shall be held monthly. Special meetings may be called by the Chair as
needed. The PCRB shall comply with Article V of the PCRB By-Laws and the PCRB
Standard Operating Procedures and Guidelines.
A. Meeting packets shall be distributed to PCRB members at least two (2) days
prior to a meeting when possible.
B. Place of Posting Notices and Agendas.
1. Follow requirements of Section 21.4, The Code of Iowa
2. The City of Iowa City provides the Notice Bulletin Board in the lobby of
City Hall.
C. Consent Calendar shall include:
1. Minutes of the last meeting(s);
2. Correspondence and/or memoranda directed to the PCRB (not
complaint-related). Staff shall be given directions based on PCRB
discussion as to whether staff shall respond or whether PCRB members
shall respond, with copies furnished to the PCRB.
D. Time for open public discussion shall be made available at all open rneetings as
provided by the PCRB By-Laws, Article V, Section 6.
E. Tirne for "Board Information" and "Staff Inforrnation" shall be made available at
all meetings.
F. Decisions made in executive session shall be ratified in open session.
G. Taped minutes of open meetings shall be kept thirty (30) days from acceptance
and approval of minutes.
PCRB SOP 10/04
Page 5