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Home My WebLink About05-10-2011 Police Citizens Review BoardAGENDA POLICE CITIZENS REVIEW BOARD May 10, 2011 - 5:30 P.M. LOBBY CONFERENCE ROOM 410 E. Washington Street ITEM NO. 1 CALL TO ORDER and ROLL CALL ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED • Minutes of the meeting on 04/12/11 • ICPD Department Memo #11-14 (Jan-Feb 2011 Use of Force Review) • ICPD Department Memo(Quarterly/Summary Report (Qtr 1)-IAIR/PCRB,2011 • ICPD Bar Check Report (PAULA) -March, 2011 ITEM NO. 3 OLD BUSINESS • Adding interview process language to materials ITEM NO. 4 NEW BUSINESS ITEM NO. 5 PUBLIC DISCIISSION ITEM NO. 6 BOARD INFORMATION ITEM NO. 7 STAFF INFORMATION ITEM NO. 8 CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as .a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. ITEM NO. 9 MEETING SCFNEDULE and FUTURE AGENDAS • June 14, 2011, 5:30 PM, Lobby Conference Rm • July 12, 20111, 5:30 PM, Lobby Conference Rm • August 9, 2011, 5:30 PM, Lobby Conference Rm • September 13, 2011, 5:30 PM, Lobby Conference Rm ITEM NO. 10 ADJOURNMENT MEMORANDUM POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City DATE: May 4, 2011 TO: PCRB Members FROM: Kellie Tuttle RE: Board Packet for meeting on May 10, 2011 Enclosed please find the following documents for your review and comment at the next board meeting: • Agenda for 05/10/11 • Minutes of the meeting on 04/'12/11 • ICPD Department Memo #11-14 (Jan-Feb 2011 Use of Force Review) • ICPD Department Memo(Quarterly/Summary Report (Qtr 1)-IAIR/PCR6,2011 • ICPD Bar Check Report (PAULA) -March, 2011 • Complaint Deadlines • PCRB Office Contracts -April • Draft brochure/complaint form -interview process language Other resources available: National Association for Civilian Oversight of Law Enforcement NACOLE provides information regarding civilian oversight in law enforcement nation wide. For more information see: www.NACOLE.org DRAFT POLICE CITIZENS REVIEW BOARD MINUTES -April 12, 2011 CALL TO ORDER: Chair Donald King called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Peter Jochimsen, Royceann Porter, Joe Treloar MEMBERS ABSENT: None STAFF PRESENT: Staff Catherine Pugh and Kellie Tuttle OTHERS PRESENT: Captain Wyss of the ICPD; Caroline Dieterle public RECOMMENDATIONS TO COUNCIL. None CONSENT CALENDAR Motion by Jochimsen and seconded Porter by to adopt the consent calendar as presented or annended. • Minutes of the meeting on 02/09/11 • ICPD General Order 00-04 (Body Armor) • ICPD General Order 00-07 (Police Cyclist) • ICPD Bar Check Report (PAULA) -January, 2011 • ICPD Bar Check Report (PAULA) -February, 2011 King questioned the Acknowledgement of Risk in General Order 00-04 (Body Armor) as to whether the officer had a choice to wear body armor since the directive in the procedure is "shall". Wyss explained that all uniformed officers "shall" or must wear body armor, non-uniformed sworn officers "should" but have the option not to with the acknowledgement of risk. Motion carried, 5/0. OLD BUSINESS None. NEW BUSINESS Adding interview process language to materials -King stated that the Board had previously discussed adding language to the complaint form; further explaining who may be a designated representative for the complainant. The Board briefly discussed options and Jensen said she would draft the language and get it to staff to include in the May meeting packet. PUBLIC DISCUSSION None. PCRB April 12, 2011 Page 2 BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION Treloar emphasized what a great opportunity he thought the Police Citizens Academy was and encouraged Board members who haven't been through it to attend. None. Not needed. TENTATIVE MEETING SCHEDULE .end FUTURE AGENDAS (subject to change) • May 10, 20'I 1, 5:30 PM, Lobby Conference Rm • June 14, 2011, 5:30 PM, Lobby Conference Rm • July 12, 2011, 5:30 PM, Lobby Conference Rm • August 9, 2011, 5:30 PM, Lobby Conference Rm ADJOURNMENT Motion by Porter, seconded by Jensen to adjourn. Motion carried, 5/0. Meeting adjourned at 5:51 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2011 (Meeting Date) NAME TERM EXP. 1/11 2/9 3/2 4/12 Melissa Jensen 9/1/12 X X NM X Donald King 9/l/1l X O/E NM X Joseph Treloar 9/1/13 X X NM X Peter Jochimsen 9/1/13 X X NM X Rnvr~Pann Porter 9/1 /17 (1/E. X NM X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member DEPARTMENT MEMO #11-14 TO: Chief Hargadine FROM: Captain R. D. Wyss RE: January- February 2011 Use of Force Review DATE: 27 April 27, 2011 The "Use of Force Review Committee" met on Apri127, 2011. It was composed of Captain Wyss, Sgt. Hurd and Sgt. D. Brotherton. For the review of submitted reports in January, 12 Officers were involved in 8 separate incidents requiring use of force involving 6 individuals. In February, 7 Officers were involved in 4 separate incidents requiring use of force involving 4 individuals. No training or safety issues were identified. All issues or concerns were identified and addressed at previous levels of review. Of the 12 incidents over the two month period, 6 Officers had drawn sidearm or displayed weapons and two of those were for the destruction of an animal. There were four separate incidents that required a display of weapon response. A Taser was discharged on one occasion, and on two occasions a Taser was displayed which resulted in compliance witYtout deployment. Of the 12 incidents reviewed, 3 suspects sustained superficial injuries and three Officer superficial injuries were documented during this reporting period. All personnel continue doing a good job in their documentation and review of the reports. Please contact me if you have any questions. ~•.+ 0 Copy: City Manager, PCRB, Watch Commanders, Review Committee C7 ~ ~~ '7D ~ r; ~ ~~ t7-'°C N ..{ r r~ -v ~ ~~ ~ ~ ~ .. ~ w 1MEMORANDUM TO: FROM: RE: DATE: Fite Captain Richard Wyss, Administrative Services uarterl /Summary Report (Quarter 1)- IAIR/PCRB, 2011 April 7, 2011 Attached you wilt find the 2011 Quarterly Report, (quarter 1), for the Iowa City Police Department internal Affairs/Police Citizen's Review Board investigative file. There are no pending internal investigations, and one internal investigation was initiated and completed during the 1St quarter of 2011. N a =~.t? - ~ °T1 ~ ~ ~ .~ - ' -=~ r~ - :~=~ -~ ~ ~~ ~ ~ ,: +'~ N ~' N LT cc: ~CRB Chief Hargadine _a _„ 0 ~E U z b .~ 0 a 0 a E ~ o N m r~ ~~ +.. '~ ... W.. '~ o .~` U 3 0 0 N r d C O Z F~~~~ 20t! APR -7 Pt~l2~ 2~ ctr~c~~~ lQ~~~'~ clr~', t0 ~~~~;", 0 ~' a N n O .Q Q l0 Iowa City Police Department Bar Check Report -March, 2011 ~Possion of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of only Iowa City Police activity ~n~ 1 APR -8 Ate ~' ~~ Business Na '(' ~,- ,FS Occupancy ~~~ ~~~-'~°~ (occupancy to d ~1! u e oc~[2~p~~~,, ~ r`• ' Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) [Iowa City] Yacht Club 206 8 0 0 27 1 1 0.0370370 0.0370370 [It's] Brothers Bar & Grill 556 17 0 3 106 1 9 0.009434 0.0849057 [The] Deadwood 218 1 0 0 15 0 0 0 0 [The] Dublin Underground 57 2 0 0 17 0 0 0 0 [The] Summit 736 16 3 3 96 11 9 0.1145833 0.09375 [The] Vine Tavern 170 2 0 0 29 0 0 0 0 Airliner 223 10 0 4 60 0 9 0 0.15 American Legion 140 1 0 1 10 0 1 0 0.1 Blue Moose 436 4 0 0 44 0 0 0 0 Bo-lames 200 5 0 0 38 0 0 0 0 Caliente Night Club 498 3 0 0 21 3 0 0.1428571 0 Carl & Ernie's Pub & Grill 92 1 0 0 10 0 0 0 0 DC's 120 11 0 2 56 3 3 0.0535714 0.0535714 Donnelly's Pub 49 3 0 0 16 0 0 0 0 Gabes 261 5 4 0 13 4 0 0.3076923 0 Jobsite 120 4 0 0 18 0 0 0 0 Joe's Place 281 2 0 0 32 0 0 0 0 Martini's 200 1 0 0 39 2 0 0.0512821 0 Pints 180 4 1 0 59 3 2 0.0508475 0.0338983 Sam's Pizza 174 4 0 8 12 0 12 0 1 Shakespeare's 90 2 0 0 13 0 0 0 0 Short's Burger & Shine 56 1 0 0 9 0 0 0 0 Slippery Pete's aka Fieldhouse 178 13 0 0 50 1 0 0.02 0 Sports Column 400 11 0 4 66 4 6 0.0606061 0.0909091 Studio 13 206 4 0 0 24 0 0 0 0 TCB 250 11 0 0 38 1 0 0.0263158 0 Union Bar 854 23 6 5 85 10 13 0.1176471 0.1529412 Friday, April 08, 2011 Page 1 of 2 VFW Post #3949 197 1 0 0 7 0 Totals Off Premise 170 0 I 14 0 30 18 1010 0 44 0 Grand Totals 170 14 48 1010 44 * includes outdoor seating area exception to 21 ordinance 0 0 0 65 29 0.0435644 0 0.0643564 0 94 0.0435644 0.0930693 N O ~ ~ V~ ~~ ~~ ('r'j i° ~ C,r1 Friday, April 08, 2011 Page 2 of 2 May 10, 2011 Mtg Packet PCRB COMPLAINT DEADLINES (PCRB MEETING SCHEDULE June 14, 2011 July 12, 2011 August 9, 2011 September 13, 2011 POLICE CITIZENS REVIEW BOARD OFFICE CONTACTS April 2011 Date Description 4-12-11 Female picked up complaint form For more information about the Police Citizens Review Board, contact: PCRB 410 E. Washington Street Iowa City, IA 52240 356-5041 Complaint forms are available from: • City Clerk/City Hall • Police Department/City Hall • Iowa City Public Library • Broadway St Neighborhood Center • Pheasant Ridge Center • City of Iowa City Website @ www.icgov.org ~~Q6~p Police Citizens Review Board OS/11DRAFT Iowa City Police Citizens Review Board Established in 1997, the Iowa City Police Citizens Review Board consists of five members appointed by the City Council. The PCRB has its own legal counsel. The PCRB reviews reports prepared after investigation of complaints about alleged police misconduct. It then issues its own written reports that contain detailed findings of fact and conclusions that explain why and the extent to which complaints should be sustained or not sustained. The PCRB maintains a central registry of complaints against sworn police officers and prepares annual reports to the City Council on the disposition of these complaints. The PCRB reviews police policies, procedures, and practices, and may recommend modifications to them. The board shall hold at least one community forum each year for the purpose of hearing citizens' views on the policies, practices and procedures of the Iowa City police department. The PCRB has only limited civil administrative review powers and has no The Complaint Review Process • All complaints to the Board must be filed with the City Clerk within ninety (90) days of the alleged misconduct. Any person with personal knowledge of the alleged police misconduct may file a PCRB complaint with the board. In order to have "personal knowledge", the complainant must have been directly involved in the incident or witnessed the incident. If the person with personal knowledge is underage or otherwise unable to complete a PCRB complaint form, the PCRB complaint maybe filed by such person's designated representative. Those who may file a complaint shall include an adult, a minor with an adult's assistance an adult filing on behalf of a minor. or a vulnerable adult with assistance from a family member, friend, clerg~r or a guardian or other similar court appointed reRresentative. • A support .person (as defined above) may accom~any the complainant through the complaint review process. power or authority over criminal matters or • police discipline. It is not a court of law and is not intended to substitute for any form of legal action against the Police Department or the City. The PCRB receives a completed citizen complaint form and immediately forwards a copy to the Police Chief for internal affairs investigation. (If the complaint is about the Chief, the City Manager will conduct the investigation.) The Chief completes the investigation within 90 days and issues a detailed written report that concludes with a finding that the complaint is "sustained" or "not sustained." The PCRB will grant extensions from this deadline for good cause shown. • Copies of the Chief s report are sent to the PCRB and to the complainant, the police officers, and the City Manager. • The PCRB reviews the Chief s report and may conduct additional investigation or request that the Chief do so. Within 45 days of receipt of the Chief s report, the Board issues a written report that contains detailed findings of fact and a conclusion that explains why and the extent to which the complaint should be "sustained" or "not sustained." The City Council may grant extensions, upon written request. • Copies of the PCRB's report on the Chief s investigation are sent to the complainant, the police officers, the City Manager, and the City Council. The PCRB may recommend that the Chief reverse his findings if it determines that they are unsupported by substantial evidence; are unreasonable, arbitrary, or capricious; or are contrary to Police Department policy or practice, or any federal, state, or local law. pcrb\brochur2.clk FT FOR STAFF USE: Complaint No. Received by Name CONFIDENTIAL POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City of Iowa City 410 E. Washington Street Iowa City, IA 52240-1826 (319) 356-5041 Address/other contact information D~Q~~ Telephone Date of Birth Date the incident took place _ (All complaints to the Board alleged misconduct.) Race Gender must be filed with the City Clerk within ninety (90) days of the Any person with personal knowledge of the alleged police misconduct may file a PCRB complaint with the board. In order to have "personal knowledge", the complainant must have been directly involved in the incident or witnessed the incident. If the person with personal knowledge is underage or otherwise unable to complete a PCRB complaint form, the PCRB complaint maybe filed by such person's designated representative. Those who may file a complaint shall include an adult, a minor with an adult's assistance an adult filing on behalf of a minor or a vulnerable adult with assistance from a family member, friend, clergy, or a guardian or other similar court appointed representative. A support person (as defined above) may accompany the complainant through the complaint review process. Describe the incident you are complaining about. Give as many details as possible. For example: Where did it happen? Who else was there? Describe the specific police actions you are complaining about. Give officers' names, badge numbers, descriptions. CONFIDENTIAL Section 718.6 State Code of Iowa A person who reports or causes to be reported false information to a fire department or a law enforcement authority, knowing that the information is false, or who reports the alleged occurrence of a criminal act knowing the same did not occur, commits a simple misdemeanor, unless the alleged criminal act reported is a serious or aggravated misdemeanor or felony, in which case the person commits a serious misdemeanor. Please ensure that the complaint you are filing with the Iowa City Police Citizens Review Board is truthful. In its review of this complaint, the Iowa City Police Citizen's Review Board will forward the information contained in this complaint to representatives of the Iowa City Police Department. Therefore, the above captioned State Code of Iowa applies to a complaint filed with the Iowa City Police Citizens Review Board. I hereby certify to the best of my N:nowledge, the statements I have made on this form are true. Signature pcrb\complain.clk Date 05/11 DRAFT s~,~ ~~. . Kellie Tuttle From: Rick Wyss Sent: Friday, May 06, 2011 7:42 AM To: Kellie Tuttle Subject: FW: Best time to call and brochure suggestion Kellie: This is the email sent to me by the Chief on suggestions for changing the form. Let me know if you have any questions. Rick Wyss From: Sam Hargadine Sent: Wednesday, May 04, 2011 3:57 PM To: Rick Wyss Subject: Best time to call and brochure suggestion I've got the PCRB packet and it looks like they are discussing changing their form. One thing I've noticed is sometimes we get an additional complaint because of the time of day that a complaint investigator contacts the reporting party. Perhaps on the same line as Telephone number the form was also modified to request the best time to be contacted at this number. In the narrative of the brochure it goes in to detail about who can file a complaint and what is required of the Chief and PCRB but it doesn't explain that a Supervisor or Investigator will be re-contacting them as part of the investigation. Some people feel that their statement is all that is required so they are put out or intimidated when contacted for follow-up. If the brochure could mention that this is a likelihood then maybe they wouldn't be as intimidated when someone from the PD tries to call them. Respectfully Submitted, Samuee E. ,~a~u~adi~re Chief of Police Iowa City Police Department 410 E. Washington St. Iowa City, IA 52240-1826 i ~i Q (D n n ~. 0 d y C~ ~ td o o n o ~ a ~ ~_ ~ CZ 0 0 ~ ~ ~ d ~ ~ ~ z ~ ~' ~ ~ ~~ ~ ~ `~ x ~ ~ o x ~• t'p N O ~`' • ~ ~ ~ ~ ~ n Wo .mob ~^ ~ ~ n~ ... o ~~o~ ~~ m ~~ a o p ~.y O ~ ~ ~ ~ ~. C ... ~ ~ N O „~ ~ ~~ ~~ ~ , ~~ ~~ ~~ ~ ~ b ~ A. O ` J `-u-~] ~l N ~ (D w O O (D ry ~ O O O ""! 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Q.' r~ C_ ¢, '~ vii rr ~ ~ ~ rOy ~, ~ N A~ r~ ~ CZ+ A~ ~i ~ CAD ~ ~ ~ ~ ~ ~ UQ :'~ C~D CD O O O n~ y 0 ~o ~' ~' b ~s 0 A o ~ ~ ¢' n '~ ~ o n C7 ~ C7 ~ ~ o o ~' vim, ° ~ y o ~' C7 ~ b ~ ~• ~ o ~ ~ n Cr+'D CnD• ~ ~. .+• N ~ ~N C~ "' O '~ ~ ~ O 'r' ~n~.~ cn v(9i ~ ~y ~ ~ O (D ~• ~p ',~ ~' ~ ~~'~. '~ Q" .~•~ vfDi N ~ C rr ~ ~ ~ ~ CD ~• ~ ~- O (7 '''' O "~ - Q'• .-.. O O ~ CD d O N rr vii ~ ~ ~ ."~' ~ ~ O ~. '~ ~" N CD '~ ''~ ~^i CD~~• `x "'~ p ~ ~ "r3' '•~ CD ~ ~. O o o ~ n o o ~ ~ ,.a ~ v4 0 0 ~, o n (~ ~ ~ N O ,.. o o" a. ~, ~ ,~ CJ () "t ~ ~. ~ ~ r ~ ° O CD ~• ,~'T' O "'s ~' Q ~ "" ~ '--" ~ O ~ ~ `C3 n ~ O e-+, "x o n `~ ~ N ~ N O O ~ CD ~' ~ "~' ~ "~`•~~ (jq. p ~ ~ ~ Fes, CD V~ ~ ~ e••f ~ CN cp ~ ~° ~ ~ ~ ce r" ~ ~ o • O ~ c~ c~ /. F•. Information Sheet for Filing a Complaint About an Iowa City Police Officer There are two kinds of complaint forms. The form you choose determines how your complaint will be handled. Iowa City Police Department Complaint Form If you use the Police Department form, Iowa City Police Department Policy will determine the level of investigation into your complaint. You can choose to limit your involvement to a discussion between you and the officer's supervisor, or you can choose to participate in an internal investigation which means that you, the officer, and witnesses will be interviewed by Police Department investigators and a written report on the department's fmdings and conclusions will be prepared. Generally, investigations and any officer discipline that may result from them are considered nonpublic, confidential records. By law, the Police Chief decides if and how an officer will be disciplined. When you use the Police Department complaint form, the Police Citizens Review Board will not review your complaint, unless you also file a PCRB complaint form. It usually takes from one week to three months to receive a final response from the department. Police Citizens Review Board (PCRB) Complaint Form If you use the PCRB form, the Police Department will conduct an internal investigation. A Supervisor or Investigator from the Police Department may contact you as part of the investigation process. As soon as you file your form, the PCRB will also receive a copy of it, so they know your complaint is being investigated. All complaints to the Board must be filed with the City Clerk within ninety (90) days of the alleged misconduct. When the internal investigation is completed, the Police Chief will prepare a written report and send copies to the PCRB, to you, and to the officers involved. The PCRB then reviews the Chief s Report and may conduct its own investigation. The PCRB decides whether the Chief's conclusions are reasonable and issues a public report to the City Council. You will be notified of the outcome of the PCRB's review. The PCRB has no authority to discipline police officers. The PCRB handles its work with complaints confidentially and generally does not include information identifying you or the officer in its reports. However, if a complaint is upheld, the PCRB does have the right to include the names of complainants and officers in its reports. When you use the PCRB complaint form, it usually takes ninety (90) days for the Board to receive the Chief's Report on the internal investigation and an additional one to two months for the Board to complete its work. If you have questions about filing a complaint, contact the Police Department (356-5275) or the Police Citizens Review Board (356-5041) For more information about the PCRB, consult the city ordinance that established it (Iowa City Code Chapter 8-8). The City Code is available on-line at ~~~~~~.icgov.org or for review in the City Clerk's office at the City Hall, 410 E. Washington Street (356-5043). Information Sheet OS/11 FOR STAFF USE: Complaint No. Received by Name CONFIDENTIAL POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City of Iowa City 410 E. Washington Street Iowa City, IA 52240-1826 (319) 356-5041 Address/other contact information Telephone Best time to call A Supervisor or Investigator from the Police Department may contact the complainant as part of the investigation process. Date of Birth Date the incident took place _ (All complaints to the Board alleged misconduct.) Race Gender must be filed with the City Clerk within ninety (90) days of the Any person with personal knowledge of the alleged police misconduct may file a PCRB complaint with the board. In order to have "personal knowledge", the complainant must have been directly involved in the incident or witnessed the incident. If the person with personal knowledge is underage or otherwise unable to complete a PCRB complaint form, the PCRB complaint maybe filed by such person's designated representative. Those who may file a complaint shall include an adult, a minor with an adult's assistance, an adult filing on behalf of a minor, or a vulnerable adult with assistance from a family member, friend, clergy or a guardian or other similar court appointed representative. A support person las defined above) may accompany the complainant through the complaint review process. Describe the incident you are complaining about. Give as many details as possible. For example: Where did it happen? Who else was there? Describe the specific police actions you are complaining about. Give officers' names, badge numbers, descriptions. CONFIDENTIAL Section 718.6 State Code of Iowa A person who reports or causes to be reported false information to a fire department or a law enforcement authority, knowing that the information is false, or who reports the alleged occurrence of a criminal act knowing the same did not occur, commits a simple misdemeanor, unless the alleged criminal act reported is a serious or aggravated misdemeanor or felony, in which case the person commits a serious misdemeanor. Please ensure that the complaint you are filing with the Iowa City Police Citizens Review Board is truthful. In its review of this complaint, the Iowa City Police Citizen's Review Board will forward the information contained in this complaint to representatives of the Iowa City Police Department. Therefore, the above captioned State Code of Iowa applies to a complaint filed with the Iowa City Police Citizens Review Board. I hereby certify to the best of my knowledge, the statements I have made on this form are true. Signature pcrb\complain.clk Date 05/11 DRAFT ~~10 me~-fi ~. Hawkeye Area Chapter American Civil Liberties Union of Iowa May 10, 2011 Police Citizens Review Board 410 East Washington Street Iowa City IA 52240-1826 Members of the Iowa City Police Citizens Review Board: We thank you for your February 10, 2011 response to our letter dated December 12, 2010. We are sorry about the invalid mailing address that we gave you. Regarding the two issues addressed in our letter and your response: 1) PCRB Annual Report Our original recommendation was: "We recommend that the PCRB prepare an annual report for distribution at the annual PCRB Community Forum, for posting on the PCRB website, and for publication in the local press." In your response you wrote, "The information you have requested is currently available on our website http://www.iowa-cit ~~org/icgov/apps/boards/members.asp?id= 21, and is updated monthly in the Board meeting packets. There is also an annual report which the Board complies and submits to the City Council." One of our members spent the better part of 30-45 minutes trying to locate a PCRB annual report on your website, but without success. After some time, he did locate a table of links to your agendas and minutes. Although the PCRB minutes probably include all the information and data that an annual report would contain, I think you would agree that searching through the minutes of 17 PCRB meetings is hardly a substitute for a clear and concise annual report. Unable to locate the annual report that the PCRB submitted to the City Council, this same board member telephoned Kellie Tuttle in the City Clerk's office and she patiently walked him through the steps necessary to locate the report on the city's website. The PCRB Annual Report FY 2010 consisted of pages 79-83 of the City Council information packet for their 8/26/2010 meeting. We would encourage each of you to try to locate this annual report on the city's website and then you be the judge as to whether one can reasonably state that these PCRB annual reports are readily available to the public. 2) PCRB Publicity Our original recommendation was: "We recommend that the PCRB actively publicize the fact of its existence, the procedure for filing a PCRB complaint, and the efforts made to make the complaint procedure one that is not intimidating." We must confess that you are doing much more to actively publicize the fact of your existence and your complaint procedure than we were aware. Nonetheless, it is our perception that most members of the Iowa City community are not aware of your existence. It might be productive to do some polling of the public (perhaps using city government interns) to confirm or refute our perception. We do appreciate the fact that you are attempting to make the complaint interview process less intimidating, and we commend you for this. Another point, unrelated to our original recommendations, regards scheduling. One of our board members, who occasionally attends a PCRB meeting, reports that whether a meeting is being held as scheduled or canceled or re-scheduled is information that is difficult to obtain without calling the City Clerk's office. Is it possible for you to post on the PCRB homepage the date of the next meeting and any re-scheduling or canceling of PCRB meetings? We thank you for listening. Regards, Robert Givens, President Hawkeye Area Chapter Board of Directors ACLU of Iowa 2031 Glen Oaks Drive Coralville IA 52241 cc: Members of the Iowa City City Council Members of the Hawkeye Area Chapter Board of Directors dot (',~vilian Ovprjg~~ boo o~ .~ ~~ ° ~ Q 0 R NACO~ ~ y ,aod~1~ ~_ ~n April 14, 2011 Iowa City Police Citizen's Review Board Mr. Donald King, Chair 410 E. Washington Street Iowa City, Iowa 52240 Dear Mr. King: Please allow me to introduce myself. My name is Karen Ullery Williams and I have recently learned of your interest and work in the field of civilian oversight. I am a member of the National Organization for Civilian Oversight of Law Enforcement (NACOLE) Board of Directors, as well as an Analyst with the Office of Community Complaints, providing oversight of the Kansas City, Missouri Police Department. I am pleased to share with you a little about what NACOLE does and how we might work together in our shared goals. NACOLE was founded in 1995 to help communities promote fair, firm and consistent law enforcement through civilian oversight. In doing so, we provide educational resources and technical assistance to civilian oversight practitioners and serve as an informational and educational clearinghouse to those wanting to learn more about current policies, procedures and other related issues. To ensure that we are constantly learning and sharing best practices, NACOLE hosts a yearly conference for its members and those who benefit by the work that we do. This conference is a great training resource for those new to civilian oversight and those paving the way for new and improved oversight practices. It brings together scholars, oversight professionals, law enforcement personnel, government officials, and civic leaders. This September, we will be hosting our seventeenth annual conference in New Orleans, Louisiana. There will be workshops, plenary sessions, and on-site training to explore current trends and challenges in the field of civilian oversight of law enforcement. I have enclosed a flyer for your review. When you have a moment, please visit our web site (www.nacole.org) to read more about the upcoming conference and its speakers, as well as recaps of previous conferences. 638 E. Vermont Street • Indianapolis, IN 46202 • (866) 4NACOLE (Toll free) E-mail: nacole(a,nacole.orS • Web site: www.nacole.org . ~ 1 ~ ~i ' r'1 ~""'~' M .~ . 0 a w; J r'7 ^ 1~-i ~ a ~ ~ O H a ~ ~~ W ~ Z National Association for Civilian Oversight of Law Enforcement 17`'' Annual Conference The National Association for Civilian Oversight of Law Enforcement (NACOLE) invites you to its Seventeenth Annual Conference, an opportunity for citizens, practitioners of civilian oversight and law enforcement officials to exchange information regarding civilian oversight, law enforcement, and how they both affect the communities we live in. Join in the dialogue with those working to shape civilian oversight throughout the United States and the world. Conference delegates will be discussing police accountability topics such as electronic control weapons, mediation, critical incidents, the role of memory in investigations, procedural justice and how to make reforms endure -just to name a few. NACOLE is a national association of oversight organizations and practitioners that seek to enhance fair and professional law enforcement responsive to community needs. We hope that you will join us in this discussion. NACOLE 171'' Annual Conference New Orleans, Louisiana Astor Crowne Plaza Hotel September 12-15, 2011 FOR MORE INFORMATION, PLEASE VISIT W~!~W.NACOLE.ORG NACOLF, ANNUAL CONFERENCE 2011 REGISTRATION FORM Registration Information (Please complete all fields): Name Title Organization Registrant's a-mail address Address City, State Zip Telephone Fax t . Re istration Level Fee Sub-Total Early Member Registration $350.00 Regular Member Registration $425.00 Early Non-Member Registration $450.00 Regular Non-Member Registration $525.00 Daily Rate Please indicate dates $150.00 Student Early Member Registration $225.00 Student Regular Member Registration $250.00 Student Member Daily Rate Please Indicate date s): $75.00 Keynote Luncheon (with full registration) $0.00 Keynote Luncheon (with daily rate registration or for those attending onl the luncheon) $45.00 TOTAL DUE $ TOTAL PAID $ *PLEASE NOTE: Both your registration form AND registration payment must be received by July 15, 2011 to be eligible for the eazly registration rate. Also the membership rate is only for those members who are in good standing at the time of their registration. Agencies with Organizational Memberships may register staff and boazd members at the Member rate. Method of payment: Check Check Number Credit Card (Please make payment at www.nacole.ore or fill in your credit card information below.) Cazd Number Expiration Date Signature Amount Paid VISA MASTERCARD AMERICAN EXPRESS DISCOVER Please make your check payable to NACOLE and mail to 638 E. Vermont Street, Indianapolis, IN 46202. You may also FAX your registration to (317) 955-2899 or email it to smithCa,nacole.or¢. Please note that your registration will not be processed until payment is received. REFUND POLICY: NACOLE will be unable to refund any portion of your registration fees for cancellations made on or after August 22, 2011. o `o~ (;~vilian Over~~~~o '~ .~~ 64 o • A NACO_ ' a Types of Membership Organizational Membership: $300 Annually Organizational members are defined as agencies or boards who provide civilian oversight by legislative or executive mandate. These agencies or boards will receive one transferable (voting) membership. All agency or board affiliate members are eligible to serve on committees; however, election or appointment to the Board of Directors shall be limited to the designated voting member of the agency or board. Cities or other political subdivisions may obtain one organizational membership to cover alt the entities within it which meet the requirements for regular membership. Regular Membership: $150 Annually Regular members are defined as those persons who: • Who are not sworn law enforcement officers; • Who work for or constitute agencies which are established by legislative or executive authority to investigate and/or review issues and complaints against law enforcement; and/or • Who have worked for and/or have constituted agencies, which are established by legislative or executive authority to investigate and/or review complaints against law enforcement. Who are mayors, county or municipal managers or who otherwise hold an executive position or are on a board, council, commission or committee with authority to direct, control, and/or oversee the activities and/or performance of the chief law enforcement officer of a political subdivision. Associate Membership: $100 Annually Associate members are defined as any person interested in the oversight of law enforcement. Associate members shall be able to participate in all Association activities including serving on committees, but are ineligible to vote or serve as an officer or member of the Board of Directors. Student Membership: $50 Annually Student members are defined as individuals currently enrolled either full or part-time in a college or university program in the area of criminology, criminal justice, law, sociology, political science, public administration, journalism, or a related field and who are interested in the oversight of law enforcement. Student members shall be able to participate in all Association activities including serving on committees, but are ineligible to vote or serve as an officer or member of the Board of Directors. ~`o~ (;~vilian Ove~.~~~ ~° °~ •~ro N 4 7 0 A ,~ ~~ . - a y~ r~. -~~C._ Benefits of Membership Becoming a member of NACOLE allows you to join a growing community of police oversight professionals, individuals, law enforcement officials, academics, and others working to strengthen citizen review and to promote greater police accountability in the United States and abroad. It will also enable you to collaborate with us in continuing to produce world-class annual training conferences, facilitate networking opportunities, disseminate information regarding best practices, provide technical assistance to new and existing oversight agencies, and to act as advocates of oversight. Application for Membership TYPE OF MEMBERSHIP: ^ Organizational ^ Regular ^ Associate ^ Student ($300 Annually) ($150 Annually) ($100 Annually) ($50 Annually) NAME TITLE ORGANIZATION NAME ORGANIZATION TELEPHONE ORGANIZATION ADDRESS CITY/STATE/ZIP HOME ADDRESS CITY/STATE/ZIP HOME TELEPHONE HOME E-MAIL ORGANIZATION FAX ORGANIZATION E-MAIL Are you a sworn member of a law enforcement agency? ^ Yes ^ No Student Members: Please list school and graduation year: CARD NUMBER EXPIRATION (mm/yy) SIGNATURE AMOUNT PAID CARD TYPE: VISA OMASTERCARD DAMERICAN EXPRESS DISCOVER Make checks payable to NACOLE or fill in credit card information above. Mail form and payment to: Charles Reynolds, NACOLE Secretary, P.O. Box 396, Dover NH 03821 Please call ore-mail if you have questions. Telephone: 1(866)4NACOLE - (1-866-462-2653) E-mail: nacole@NACOLE.org