HomeMy WebLinkAbout2006-08-14 Youth Advisory Committee
YOUTH ADVISORY COMMISSION
AGENDA
August 14,2006
6:30 p.m.
Harvat Hall, City Hall
410 East Washington Street
I) Call to Order
2) Approve minutes
3) Election of Officers
Chair
Vice Chair
Secretary
4) Development of Logo
)> Name tag and/or button
)> t-shirt
5) Discussion of web site
Sharing of sites
Application
6) Public Discussion
7) Announcements/Invitations
Events and opportunities
Next meeting
)> Discussion of Late Night Bus Service
MINUTES
Youth Advisory Commission
July 10, 2006 - 6:30 P.M.
Lobby Conference Room, City Hall
FINAL
Members Present:
Keranen, Stubbers, Ziegenhorn
Members Absent (Excused): Subramanian, Nelson, Kamps,
Members Absent:
Bleam
Others present:
City Council Liaison Correia; City Clerk Karr
No quorum present. Next meeting August 14, 2006
Prepared by Karr
Youth Advisory Commission
July 10, 2006
Page 2
Youth Advisory Commissiou
ATTENDANCE RECORD
YEAR 2006
(Meetiu2 Date)
TERM 3/23 3/30 4/13 4/20 5/25 6/14 7/10
NAME EXP.
Audrey 12/31/07 X X X X X X X
Keranen
Sarah 12/31/07 X X X OlE OlE X X
Ziel!enhorn
Subha 12/31/06 X X X X X X OlE
Subramanian
Elyse 12/31/06 OlE X X X X X OlE
Abboud
Kamos
Maison 12/31/07 X X X OlE OlE OlE 0
Bleam
Jacqueline 12/31/07 X X X X X X X
Stubbers
Michael 12/31/06 X X X X X X OlE
Nelson
KEY:
X = Present
o = Absent
OlE = Absent/Excused
NM = No meeting
--- = Not a Member
MINUTES
Youth Advisory Commission
June 14,2006 - 7:00 P.M.
Lobby Conference Room, City Hall
DRAFT
Call to Order: Meeting called to order at 6:35 P.M.
Members Present: Kamps, Subramanian, Nelson, Keranen, Stubbers (6:40),
Ziegenhorn (7:05)
Members Absent (Excused): Bleam
Others present:
City Council Liaison Correia (6:50); City Clerk Karr
Recommendations to Council (effective onlv after separate Council action)
None
Approval of Minutes
Moved by Subramanian, seconded by Kamps, to approve the minutes from the minutes
of May 25. Motion carried unanimously, 4/0, Stubbers, Bleam and Ziegenhorn absent.
Discussion on vouth leadership and involvement/resources
Subramanian reported she was unable to reach Nancy Quellhorst as a speaker that
evening.
United Action For Youth (UA Y) Volunteer Coordinator Janie Jeffries provided information
on the programs at UAY, and circulated brochures. Jeffries distributed an invitation to
the "Youth As Facilitators Training" on June 26, and encouraged Commission
participation. Keranen and Subramanian stressed the importance of exposure and
accessibility for the Commission and how UA Y might help. Jeffries suggested that the
Commission might identify an event and approach UA Y for assistance. Correia noted
that the UAY sites might offer space for bulletin board, meeting and/or a place to drop off
comment cards. Jeffries stated that once the Commission website was available a link
could be provided from the UAY site. She also noted as chair of the Youth Leadership
Program for the Chamber the Commission might want to participate in the January
Government session. Jeffries identified other resources that the Commission might wish
to contact or participate in with a representative: Johnson County Youth Development
Initiative; Chamber of Commerce; Johnson County Board of Supervisors; and various
human service agencies. Jefferies also offered access to their emaillist, and Karr
offered to provide hard copy in each meeting packet if the Commission was interested.
Jefferies stated that her experience was that a person to person contact is always the
most beneficial working with youth, and shared successes of their program at Southeast
and expansion to Northwest.
Youth Advisory Commission
June 14, 2006
Page 2
Discussion of Name taCl and/or button
Development of Loao / t-shirt
Keranen stated she had copies of the designs included in the meeting packet, noting all
the details of some of the designs did not reproduce accurately. Members preferred the
City design (second design/bottom page) submitted by City Clerk Karr and asked for
adjustments for the next meeting to include:
~ Smaller "City of Iowa City" wording
~ Larger "Youth Advisory Commission" wording and changing the font to dress it
up and stand out from "City of Iowa City"
~ Design badge using logo and adding first name only for review, with bar
magnetic clasp, and no larger than photo ID card displayed by City Clerk Karr
~ Provide samples of various fonts for design
~ Provide prices for polo shirts, including embroidered versus silk screen logo
The City Clerk will provide information in the next meeting packet.
Discussion of website
The meeting relocated to the City Clerk's office for review of various websites. Sites
mentioned include:
www.RWCTeens.com
www.ci.tracv.ca.us
www.coralvilleoubliclibrarv.ora/colteens/
www.wikioedia.com
Features identified by the Commission that they liked include:
1. Music
2. Promotional videos
3. Editorials
4. Pictures and bio of Members
5. Annual Report (Karr noted all Boards and Commissions are asked to do one)
6. Interactivity
7. Questions and responses
8. Forums
9. Chat rooms
City Council Correia and City Clerk Karr stated there were legal issues involved with
chat rooms and interactivity that should be addressed by the City Attorney. The
Commission requested that the City Webmaster attend their next meeting.
Public Discussion
None
Announcements/Invitation
Subramanian and Kamps asked if Commission Members could volunteer for upcoming
events such as Jazz Fest. City Councilor Correia stated City Park was celebrating its
centennial and members might get involved in that as well. She requested Parks &
Recreation send information on the celebration to members. Nelson asked that the
Yoath Advisory Commission
June 14,2006
Page 3
Commission schedule discussion of the late night bus service to an agenda. UISG Rep
to the Council (Austin Baeth) will be asked to attend the next meeting
Moved by Stubbers, seconded by Subramanian, to adjourn 8:10 p.m. Motion carried
unanimously, 6/0, Bleam absent.
Prepared by Karr
Youth Advisory Commission
June 14, 2006
Page 4
Youth Advisory Commission
ATTENDANCE RECORD
YEAR 2006
(Meetin!! Date)
TERM 3/23 3/30 4/13 4/20 5/25 6/14
NAME EXP.
Audrey 12/31/07 X X X X X X
Keranen
Sarah 12/31/07 X X X OlE OlE X
Zie!!enhorn
Subha 12/31/06 X X X X X X
Subramanian
Elyse 12/31/06 OlE X X X X X
Abboud
KamDs
Maison 12/31/07 X X X OlE OlE OlE
Bleam
Jacqueline 12/31/07 X X X X X X
Stubbers
Michael 12/31/06 X X X X X X
Nelson
KEY: X = Present
o = Absent
OlE = AbsentlExcused
NM = No meeting
--- = Not a Member
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Youth Advisory Commission
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CITY OF IOWA CITY
Youth Advisory Commission
(Variations of current City design submitted
by City Clerk Karr)
June 14, 2006 meeting
OPTION 4
OPTION 6
OPTION 5
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CITY OF IOWA CITY
MEMORANDUM
DATE:
July 3, 2006
FROM:
Youth Advisory Commission
Marian K. Karr, City Clerk (\\..i-i.
TO:
RE:
Website
Attached is a web page work request form that is used for all new work requests for web
pages. I suggest that we complete the form at our July meeting, submit it for review, and
then potentially schedule the appropriate staff to attend out next meeting. I believe by
completing the form we can identify specifics and provide information for staff to
respond.
. ".__._---~..._..,~-----_..._--~-~---_.._--"--~~_.,.-.-----
WEB PAGE WORK REQUEST FORM
All work requests concerning the City's web site ICGOV.ORG must be submitted on this form. Fill out page one
completely, keep page 2 attached, and deliver to Barb Coffey, Doc Services (X5061).
Requesting Staff Member:
Division:
Date:
Phone:
WORK SCOPE:
Is this project time sensitive? If so, state reason and date required.
Check one:
o Minor revisions to present web content. Piease attach marked up copy of present web page content.
o Substantial revisions to present web content. Piease attach marked up copy of present web page content.
o New web Initiative:
1. Description of initiative:
2. Does the service or information to be provided by this new initiative exist in other forms now (e.g.
newsletters, brochures) or is it entirely new to the organization?
3. Would this benefit:
o Division operations? Describe.
o Citizens? Describe.
4. Does this web function raise any concerns about confidential records maintained in your department?
Activity #
Department Director Signature
Date
Return completed form to Barb Coffey, Document Services. Keep following page attached.
An estimate of cost (if applicable) will be supplied prior to commencement of work. Preplanning interviews may
be scheduled to facilitate cost estimates. Cost estimates are based on Information/content submitted with this
request or through earlier conversations with staff, and are by necessity preliminary in nature. Having a clear
and well planned project, defined work scope, and limited revision cycles will save on final labor costs.
For Web Administration Use Only:
-----..-----------------------------------------------------------------------------..---------------------------....-----------..----....---------....---------..
City Attorney's Office Review:
o Approved for implementation, subject to additional review(s) as project progresses. This office must sign off on final
work product before project going live.
o Schedule for discussion before Web Editorial Committee.
Comments:
(City Attorney's Office)
(date)
To:
o Applicant - your proposed application has been approved for web implementation. Projected completion dates and
cost estimates are preliminary and dependent on workload and final project scope. See Intranet for Web Project
Update table to track progress of your project.
Name of Project:
Estimate of Hours:
X$44=
Est. comp.letion date:
Work scope description/major work items:
Web Staff
Date
3/04