HomeMy WebLinkAbout2007-07-25 Youth Advisory Committee
YOUTH ADVISORY COMMISSION
AGENDA
July 25, 2007
7 :00 p.m.
Lobby Conference Room, City Hall
410 East Washington Street
l) Call to Order
2) Approve minutes
3) Reports from Subcommittees
Web site
Calendar (who/how/where to advertise)
Grant Programming
4) Public Discussion
5) Council Liaison Information
Parks & Recreation Master Planning Process
Youth Summit
6) Announcements/Invitations
Events and opportunities
Vacancy (Ziegenhorn)
7) Meeting Schedule
Future meetings
Attendance, quorum, notification
8) Citizenship Awards
None presented until new school year
9) Adjournment
F,2
DRAFT
MINUTES
Youth Advisory Commission
July 18, 2007
Lobby Conference Room, City Hall
Call to Order: Meeting was called to order at 7:07 P.M.
Members Present: Bleam, Keranen, Linn, Nelson, Ziegenhorn
Members Absent: Stubbers, Weeks
Others Present: City Clerk Marian Karr, City Council Liaison Amy Correia
Approve Minutes: Motioned by Bleam, seconded by Nelson. Approve 5-0.
Report from Summer of the Arts/Global VillaQe Subcommittee:
Ziegenhorn expressed that the event was a success. She reported approximately 200 children
attended. The drums did not work as well as hoped, since they were made of Styrofoam and not
paper. The flags were not as popular as the masks, however. The items displayed from Ghana
were not displayed as effectively as possible, since they were moved to a corner to provide
enough room for the coloring activities. There was too much pineapple juice/ginger drink
prepared, since one of the two coolers was left full of the drink. The ginger clogged the
dispenser, so a ladle had to be purchased.
Keranen expressed that the activities were popular and that there were too many volunteers
than necessary.
Ziegenhorn explained that the children wanted to make the items and move on to other booths,
requiring that the volunteers only make sure that enough supplies are available.
Karr noted that the budget was well below the maximum amount allotted.
Ziegenhorn suggested that a display poster board of images of the country would be beneficial.
Report from the Website Subcommittee:
Nelson reported that the calendar is now online and accessible and that a protocol is in place for
approving submissions.
Karr noted that the calendar is blank and asked whether it should be kept online without events
posted.
Correia suggested that the calendar should contain city-sponsored events of youth interest,
including the Commission meetings and Friday night concert series. The Commission generally
agreed that the overlap with the official City calendar was acceptable in this case.
Youth Advisory Commission
July 18, 2007
Page 2
DRAFT
Keranen noted that more events should be posted once the academic years begin in the fall.
Karr noted that the ideal situation would be for the public to post items to the calendar, rather
than individual commissioners having to suggest items to be posted during meetings.
Keranen suggested posting flyers promoting the website using the allotted budget.
Karr suggested advertising the calendar at high school through orientation packet inserts.
Academic planner advertising of the calendar may not be practical since the date of
submissions has probably passed.
Karr noted that the promotion of the website can also include promotion of the committee itself.
Nelson suggested handing out flyers and through placing advertisements on Facebook.
Correia suggested placing adds in youth oriented locations like UA Y.
Keranen suggested designing bookmarks for distribution at libraries.
Meetina Adiournment:
The meeting was adjourned due to a tornado warning at 7:22 P.M.; and tentatively rescheduled
for Wednesday, July 25 at 7:00 P.M.
Minutes prepared by Nelson.
#3
(Distributed July 18 meeting)
Criteria for Evaluating IIYouth Empowerment
Grant" Applicants
Required Criteria: Applicant swill be judged by the Youth Advisory Commission
based on the following.
. Must be l5-2l years of age at time of application and reside in Iowa City
. Project location must be in Iowa City
. Extent of youth empowerment by and/or through the project
. Positive effect of project on Iowa City community
. Uniqueness of project (Not duplicating another project)
. Feasibility of plan to carry out the project as documented
. Likelihood that the project can be completed within funding year
. Degree to which project is an appropriate use of public funds
. Strength of presentation to Youth Advisory Commission
Other Considerations: The following criteria may be considered, but are not required.
. Amount of community involvement in the project.
. Degree of project benefit relative to the cost
. Probability that the project would create continuing benefit to Iowa City
. Outside assistance is not necessary, but will be taken into consideration.
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C.JTY OF IOWA CITY
Youth Empowerment Grant
Application Materials
Note: Applicant must be 15-21 at time of application and reside in
Iowa City. Applicants are also asked to submit a cover letter with their
application, briefly describing their project.
I. Contact Information
Applicant Name:
Sponsor Name:
Date of Birth:
Organization:
Address:
Address:
Phone Number:
Phone Number:
Email:
Email:
School:
Relation to Applicant:
II. Project Information
Location is:
o Public Property
Time period of proposed project:
o Private Property
o School District
Property
From
to
Project should be completed by June 30, 2008.
Project must be located in Iowa City.
What is the mission of your project?
Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Less than 200 words, please. Add additional pages if necessary.
What sources of help do you expect to receive? Please list all material, volunteer or mon-
etary assistance you expect to receive for your project.
Outside Assistance Type: Volunteer ICash/Material Status: Antici pated I Comm itted
1.
2.
3.
Note: Outside assistance is not necessary, but will be taken into consideration.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs, rental fees, etc.
Type of Expense Y AC Grant Used Other Funds Used
1. $ 1$
2.
3.
4.
5.
6.
7.
8.
TOTAL:
Use additional pages if necessary.
IV. Estimated Project Duration
Please explain what you will do to prepare for your project, when you will do it, and what
you will be doing at that time. We do not expect this to be final, but planning ahead ensures
that the project will be successful.
Date
Activity
Resource Used
I certify that this is the best information I have available about my project at this time. I do
hereby affix my signature:
Applicant's Signature
Date
Sponsor's Signature
Date
clerkIYouthEmpowermentGrant indd