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HomeMy WebLinkAbout2008-02-25 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA February 25, 2008 7:00 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Report on budget presentation to council re FY09 funding requests 4) Update on website a. Bios and pictures 5) Youth Empowerment Grant Changes to forms /updates Press Release 6) Planning for 2008 a. Summer of the Arts Update b. Citizenship Awards Representation (presented at City Council meeting) Grant Wood Elementary & Hoover Elementary - March 4 Helen Lemme Elementary - April 1 Longfellow Elementary - April 15 7) Make up of 2008 Subcommittees Summer of the Arts ( Segar, Weeks, Han) Website & Advertising (Nelson & Han) Empowerment Grant(Nelson, Segar, Han) Others 8) Public Discussion 9) Announcements /Invitations Events and opportunities ❖ Neighborhood Centers of Johnson County Road Race — April 12 2008 Schedule (days of the week; time of day) MINUTES DRAFT Youth Advisory Commission January 16, 2008 Lobby Conference Room, City Hall Members Present: Nelson, Segar, Weeks, Han Members Absent: Green Others Present: City Clerk Karr, City Council Liaison Wilburn Call to Order: 5:30 P.M. Approve Minutes: Weeks pointed out that his name had been switched with Segar's under the heading Budget Request FY 2009. The minutes were amended. Segar moved to approve the minutes as amended. Weeks seconded. The amended minutes were approved 4 -0. Election of Officers: Karr suggested that Nelson, Segar, and Weeks explain the duties of the electable positions. Brief explanations of Chair and Secretary were given. Karr explained that the Vice Chair would serve in the Chair's absence, but did not have any other specific functions. Segar nominated Nelson for Chair, seconded by Weeks. Nelson was elected 4 -0. Weeks nominated Segar for Vice Chair, seconded by Nelson. Segar was elected 4 -0. Han nominated Weeks for Secretary, seconded by Nelson. Weeks was elected 4 -0. Discussion on Budget Requests FY 2009: Nelson pointed out that the budget hearing would be on January 23 at 7:30. Nelson felt that 8:15 would be a better time for him to attend. Segar agreed. Karr agreed to switch the time to 8:15. A draft of the Explanation of Funding Request for Fiscal Year 2009, prepared by Keranen and Nelson, was discussed. Segar pointed out that the information should be updated to include the recent grant awarded to Regina High school. Karr asked whether the Commission would prefer to present the explanation to the council as a handout or as part of the packet. It was agreed that the paragraph concerning the Youth Empowerment Grant would be addressed alongside the discussion of the grants later in the meeting. Update on Website: Nelson reported that updates on pictures and biographies for the website were needed. Nelson pointed out that more Facebook ads would be useful for advertising vacancies and the Youth Empowerment Grant. Wilburn asked about the Commission's past actions in terms of advertising the grants and suggested that the Commission contact clubs or teachers in junior high schools to facilitate interest in the grants. Youth Advisory Commission January 16, 2008 Page 2 Youth Empowerment Grant: Nelson recapped issues that arose while reviewing the Regina application. A timeframe or deadline for the completion of the application was suggested. Receipts for the Regina Christmas Basket Project were reviewed. It was determined that the expenses were as expected. Nelson moved to approve the reimbursement, Segar seconded. The motion to reimburse the expenses was passed 4 -0. A press release about the grant was discussed. Karr suggested that the press release be timed around the budget hearing. Nelson and Han agreed to write a press release, and agreed to emphasize the way that the grant empowered both the family helped by the Regina Christmas project, and the Regina students themselves, who were doing good in the Iowa City community. Nelson directed the commission's attention to the paragraph in the Explanation of Funding Request that was put on hold earlier in the meeting. The paragraph was updated to reflect the project that had been approved by the YAC. The paragraph was also revised to point out that the Commission still hoped to award grants to several more qualified projects. It was agreed to avoid mention of Christmas in order to discourage irrelevant questioning by the Council about the legality and /or legitimacy of city funds being used for religious purposes. Summer of the Arts Update: A list of suggested countries was reviewed. Possible options discussed were New Zealand, Madagascar, Russia, Puerto Rico and Egypt due to Commission members' various connections with or affinity for those countries. It was agreed that the discussion over choosing a country would be put on hold until the next YAC meeting. Formation of Subcommittees: Weeks and Segar were already a part of the Summer of the Arts subcommittee. Han volunteered to join them. Nelson stated that he was the only person on the Website subcommittee, but that he was handling it well. Nelson and Segar were already part of the empowerment grant subcommittee, Han volunteered to join them. Nelson suggested that the Empowerment Grant subcommittee be reexamined at the next meeting with more members present. Weeks suggested an advertising subcommittee or a combined website /advertising subcommittee. Han agreed to join Nelson on the Website and Advertising subcommittee. Public Discussion: Wilburn shared information about a Community Youth Development program that he was familiar with. Wilburn spoke about a San Diego Youth Congress being able to award large grants to various groups of people as an example of the type of thing a group such as the YAC could accomplish with over time. Wilburn thanked the Commission for their commitment thus far. Youth Advisory Commission January 16, 2008 Page 3 Karr passed along the personal wish of Mayor Regina Bailey and of the Council for the YAC's continued involvement in the Student Citizenship Awards- an involvement that was sporadic in the past. Karr pointed out that the involvement was good PR and not a huge time commitment. The council agreed to continue their commitment to the Student Citizenship Awards. Nelson suggested that two people volunteer for each meeting so as to have a back -up if one person could not attend. Meeting Schedule: The next meeting was scheduled for Monday, February 25 at 7:00. Announcements: Two vacancies in the 18 -21 year -old age group. Adjournment: Motioned by Nelson, seconded by Segar. Approved 4 -0. Meeting was adjourned at 6:27 pm. Minutes prepared by Weeks. Z O Uo U� �O O W 00 U � c >- LV N Z V1 Q W Z Q W N H Q M O c� A Ui s~ a� d (n L W �^,, C� W C w, W N� aQQzz II II 11 II 11 UJ XOOz W Y O x X X X 1 1 g a WX H W 0) o (Y) CN r (3) 0 ce) N r 00 0 c N r w 0 c N r 00 0 N r m 0 N r m 0 N r Z c0 m 2CD •v m N •9 m Z� L � ai - c3 to Y C J V t0 > V ca > d (n L W �^,, C� W C w, W N� aQQzz II II 11 II 11 UJ XOOz W Y -� r :. -4 CITY OF IOWA CITY MEMORANDUM DATE: February 21, 2007 TO: Youth Advisory Commission FROM: Marian K. Karr, City Clerk RE: Funding Request for FY09 Attached is a copy of Page 5 of the January 24 Council work session minutes showing the agreement to fund the Youth Advisory Commission $3,000 for the 2009 year beginning July 1. Final adoption of the budget is scheduled for the March 4 Council meeting Council Member Wilburn will be present at your next meeting to answer any further questions on the allocation. Special Council Work Session January 24, 2008 Page 5 (Unfunded # 85 — Riverside Drive Redevelopment) Schedule work session for discussion of phasing in project including timeline and funding. (Unfunded # 66 — Leisure Pool Development) Directed staff to remove references to City Park & leave in as a placeholder for another pool in a different location. (Unfunded # 52 — Sidewalk — Highway # 921) Directed staff to approach County regarding cost participation and streetscape work. (Unfunded # 58 — Rohret South Sewer) Directed staff to notify Council if developer interest surfaced in the area. Parking (page C -5, Garage Maintenance & Repair) — agreed to move $961,351 from FY08 to FY10 and $652,500 from FY10 to FY12; and Parking Garage Elevator Upgrades — Capitol & Dubuque St. Garages move $300,000 from FY11 to FY10 Pedestrian Bridge Rocky Shore (page C -9) — Designate $690,000 (page C -24) from trail connectivity FY08 project to FY10 pedestrian bridge project. Trail Lighting (page C -8) — move up $240,000 from FY12 to FY10 and move back Frauenholtz- Miller Park Development (page C -8) from FY10 to FY12. COMMUNITY EVENTS FUNDING Council agreed to the following: All -Iowa New Horizons Band Extravaganza - 250.00 Bike to Work Week - 1,500.00 Evert Conner Rights & Resource Center - 972.00 Extend the Dream Foundation - 1,000.00 Johnson County Local Food Alliance - 2,020.00 IC Community String Orchestra - 400.00 ACE Xperiment (formerly Habeas Corpus) - 2,020.00 JC Historical Society - 10,000.00 Jaycees — 4`h of July - 10,000.00 Riverside Theatre — Shakespeare Festival - 4,000.00 Summer of the Arts - 60,000.00 Youth Advisory Commission - 3.000.00 TOTAL $95,162.00 Meeting adjourned 4:50 PM Page 1 of 2 Marian Karr From: Lisa Barnes [lisajb.sota @yahoo.com] Sent: Monday, February 11, 2008 8:58 AM To: Marian Karr Subject: RE: Global Village Marian, We have a few participants confirmed, but the only country spoken for thus far is Japan (Kojokan). So, see what interests everyone! Thanks. Lisa Marian Karr < Marian-Karr@iowa- city.org> wrote: Thanks. Our next meeting is the 25th and we will discuss at that time. Is there any countries already spoken for? City Clerk City of Iowa City Population 62,380 (phone) 319 -356 -5041 (fax) 319 - 356 -5497 From: Lisa Barnes [mailto:lisajb.sota @yahoo.com] Sent: Sunday, February 10, 2008 10:05 AM To: Marian Karr Subject: Global Village Marian, Attached is a registration form for participation in this year's Global Village. Thanks for participating again -- let me know if you have any questions. Please return the completed form once you've chosen your country. Lisa Lisa Barnes, CMP City of Iowa City's Summer of the Arts 319 - 337 -7944 www.summerofthearts.org lisajb.sota@yaboo.com Cell: 319 - 621 -1620 2/11/2008 IMRTS F E S T I V A L 2008 GLOBAL VILLAGE � SUnl moF WA r of the Join us for a trip around the world! Share your experience, your culture and your enthusiasm with attendees at the 2008 Iowa Arts Festival! We're looking for dedicated groups or individuals willing to research and provide information on another country and provide at least one activity that fits that country. This is a great way to educate our community about other countries. Global Village will take place on Saturday, June 7th from 10 a.m. - 4 p.m. in downtown Iowa City. All participants will receive a tent, tables and chairs. Booths will be set up on Dubuque and College Streets on the Pedestrian Plaza. Set up will begin at 8 a.m. Saturday morning. Volunteers will be available to assist with setup and to help staff your booth (if necessary). We want this to be a fun and exciting experience for you and the people who visit your booth. For this reason, we need to gather some information to confirm your participation. Contact Name: Business /Organization: Mailing Address: City Phone: State: E -mail: ZIP: Country Represented: (be sure to confirm availability with committee) You have the option of providing your own supplies, purchasing supplies and being reimbursed (up to $200), or having us provide your supplies. Please indicate your preference below: ❑ I'll provide my own supplies ❑ I'll purchase my supplies and provide receipts for reimbursement ❑ I'd like Summer of the Arts to provide me with the following supplies (indicate quantities): i I need tables I would like to request and I need chairs for my booth volunteers to assist with the activities at my booth. Please return this completed form by March 15th via Fax to 337 -8836. If you have questions, contact Lee Johnson at 310 -4088, or Miranda or Lisa Barnes at 338 -2655. Thanks!