Loading...
HomeMy WebLinkAbout2008-05-14 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA May 14, 2008 7:30 p.m. Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Update on website Bios and pictures General update 4) Youth Empowerment Grant Changes to forms /updates Press Release /Facebook 5) Planning for 2008 Summer of the Arts Update 6) Make up of 2008 Subcommittees Summer of the Arts ( Segar, Weeks, Han) Website & Advertising (Nelson, Han, Malatek) Empowerment Grant (Nelson, Segar, Han) Recruitment ( Malatek) Others 7) Review of present By -laws 8) Public Discussion 9) Announcements /Invitations Events and opportunities MINUTES Youth Advisory Commission Apri121, 2008 Lobby Conference Room, City Hall Members Present: Malatek, Nelson, Segar, Weeks Members Absent: Green, Han Others Present: City Clerk Karr, City Council Liaison Wilburn Call to Order: 7:33 P.M. 1��_ DRAFT Introduction of New Member: Malatek introduced herself to the commission. She is an active member in the creation of the Youth Advisory Commission but was unable to serve because she lived outside of Iowa City. The other Commission members briefly introduced themselves to Malatek. Approve Minutes: Nelson moved to approve the minutes. Segar seconded. The minutes were approved 4 -0. Update on Website: Karr stated that she had received Segar's picture. She mentioned that she needed a picture from Malatek and a parental release form from Green. Youth Empowerment Grant: There were no new applications for the Youth Empowerment Grant. Nelson summarized the Grant program for Malatek. Nelson and Karr discussed issuing another press release before the end of the year, as well as changing the application requirements for the Grant. Malatek inquired whether recipients had to actually live in Iowa City or only to attend school there. Karr clarified that recipients must reside in Iowa City. Malatek then asked whether a member of the YAC could apply for a grant. The group agreed that the issue was not addressed or discouraged in the application, so it would not be a problem, but would probably be preferable that the applicant not be on the Youth Empowerment Grant subcommittee. Nelson suggested another round of Facebook ads for the Grants, and stated that he would send out instructions for posting the ads. Summer of the Arts Update: Segar and Weeks shared their ideas for the Egypt booth with the committee. Ideas included flags; toilet paper mummies; pyramid building with sugar cubes, Popsicle sticks, or clay; Pharaoh -type headdresses; and hieroglyphic translation. Segar said that the subcommittee was and would continue to be in contact with organizer Lisa Barnes. Karr reminded Segar and Weeks the procedures available to pay for supplies. Make up of 2008 Subcommittees: Nelson explained the sub - committees to Malatek, and pointed out that any subcommittee meeting with four or more members would constitute a quorum, and be an official meeting. Malatek joined the Summer of the Arts subcommittee and suggested a subcommittee to deal with recruitment for the Youth Advisory Commission. Segar motioned to create a recruitment subcommittee, Nelson seconded. Malatek joined the subcommittee. Weeks pointed out that Green and Han should be given a chance to join since they are some of the newest members. Youth Advisory Commission April 21, 2008 Page 2 Public Discussion: Wilburn reiterated the importance of contacting administrative officials at the high schools and junior highs about participation in the YAC. Karr asked whether it would be a good idea to revisit the commission's by -laws and stated that she would send a copy to the members of the commission for review. Wilburn informed the committee of several different organizational arrangements of various commissions of the city government. Announcements /Invitations: Segar, Nelson and Karr spoke about their NCJC Road Race experience. Nelson mentioned that the Commission was very active in volunteering at various community events. Meeting Schedule: The next meeting was scheduled for Wednesday, May 14th at 7:30 pm. Adjournment: Motioned by Nelson, seconded by Segar. Approved 4 -0. Meeting was adjourned at 8:08 pm. Minutes prepared by Weeks. m z O O X ii�muu O O D Cr rt N y 3 (p �D CD � CD cr O 0 CD y m CL c. fb rs' ara d c MD Z 0 Z >z0 X o ;u om� OX Om0 0 C O ic vN 0 z cnv� 3a ;4) `° < y Z_ Z. z �C — X cD w w w < w w wX M O O O O O O O co co 00 00 00 cm cm O X x X X m vs N X X X X m X X X X m m c. fb rs' ara d c MD Z 0 Z >z0 X o ;u om� OX Om0 0 C O ic vN 0 z _*?t ;7 The Iowa City Youth Advisory Commission By -Laws Article I - Name The official name of the organization shall be The Iowa City Youth Advisory Commission. Article II - Purpose The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. • The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III - Membership Shall consist of seven [7] members appointed by the City Council. Members shall be initially appointed for staggered terms as outlined in Res. # 05 -371. Thereafter, members shall be appointed for two year terms and seats shall be filled accordingly to the requirements, as set below: • Four [4] persons ages fifteen - seventeen [15 -17] • Three [3] persons ages eighteen- twenty -one [18 -21] All ages shall be calculated on the date of the filing of applications, and all members shall be residents of Iowa City. Article IV - Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present at one time shall constitute a quorum. Youth Advisory Commission By -Laws Page 2 Section C: Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. Section D: The date /location /time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Section E: Section F Article V - Elections Section A: Section B Section C: Article VI - Officers Special meetings may be called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Meeting shall be held, monthly, but not limited to. Elections of new officers to a term will occur at the first meeting of the Commission after the first of each calendar year. Officers will be elected by a majority vote of the commission. Terms of all officer positions shall be for one [1] year, but all persons are eligible for re- elections. Officers of the Commission shall consist of, but not limited to, Chair, Vice - Chair, and Secretary. Article VII - Duties Section A: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. Section B: The Vice -Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Youth Advisory Commission By -Laws Page 3 Chair and Vice -Chair in their activities; shall work hand -in -hand with the City Clerk. Article VIII - Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: Two - thirds [2/3] of the Commission may recommend dismissal to the City Council. Article IX - Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X - Amendments Section A: These by -laws may be amended when necessary by two- thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. These By -Laws of the Iowa City Youth Advisor Commission were approved at the meeting of the Commission on April 13, 2006; and approved by the City Council at their meeting July 18, 2006.