Loading...
HomeMy WebLinkAbout2008-11-02 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, November 2, 2008 Lobby Conference Room, 5:30 PM 410 East Washington Street 1) Call to Order 2) Approve minutes 3) Budget for FYI 4) Goals and planning for 2008 Youth Input and Involvement 5) Update on website 6) Update on By -law changes 7) Youth Empowerment Grant 8) 2008 -09 Subcommittee Reports Winter Flood Fund Raising (Diamitani, Han) Recognition (scholarship) Committee (Nelson, Diamitani, Malatek) Summer of the Arts (Diamitani, Han, Green) Website & Advertising (Nelson, Han, Malatek) Empowerment Grant (Nelson, Green, Han) Recruitment ( Malatek, Green) Others 9) Public Discussion 10) Student Citizenship Awards Mark Twain Elementary - November 3 — Green /Han Shimek Elementary - November 18 — Green/Han Lincoln Elementary - December 2 — Han/Nelson Horace Mann Elementary - December 16 Lucas Elementary - January 20 Hoover Elementary - February 3 Regina Elementary - February 17 Grant Wood Elementary - March 3 Helen Lemme Elementary - April 7 Longfellow Elementary - April 21 11) Staff update 12) Announcements /Invitations /Events /Opportunities 13) Meeting Schedule MINUTES NOT AVAILABLE AT TIME OF PRINTING ,3 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2010 (July 1, 2009 — June 30, 2010 Name of event /program: Date(s) of event/program: ►r t 3,i k _xAnA CITY OF IOWA CITY Did you receive funding from the City for this event/program last year? Yes o No o If yes, how much - July 2008 (FY09) $, Amount requested from City of Iowa City - July 2009 (FY10) $ Location of event/program: Name of organization: Contact person: Day Phone: Mailing address: street Estimated number of individuals expected to attend: City Zip Describe the event/program and all activities that will occur: How does this program /event benefit the Iowa City area? If this is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description Amount Requested City Funding $ $ $ $ Total Budget for Event/Program $ List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ $ $ $ Total Funding for Program $ `List public and private organizations, sale or items, etc. This application must be filled out completely. If more space is necessary an additional page may be submitted. Applications must be received on or before November 1, 2008, to be considered for FY10 funding. Please submit to: Michael Lombardo, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356 -5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNUINU FY2009 (Ju 1, 2008 — June 30, 2009) CITY OF IOWA CITY Name of event/program: Your �dv�sov� �on,v.►iss�on - Date(s) of event/program: SAP a9t'ac/i d Did you receive funding from the City for this event/program last year? YesA No O If yes, how much - July 2007 (FY08) $ 0O Amount requested from City of Iowa City - July 2008 (FY09) $-'? 0i22 Location of event/program: e- Name of organization: vo iv dd Contact person: ()Ucfia i.- a rr _Day Phone: SG — "0 / Mailing address: Street City Zip Estimated number of individuals expected to attend: Se , �, Describe the event/program and all activities that will occur: How does this program/event benefit the Iowa City area ?, If this is an increase or decrease from previous City funding, please indicate why: Q Estimated Major Expenses Description Amount // st $ s' $ r , wt G s $ab o $ Total Budget for Event/Program $ 3 coo. 4� List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ $ Total Funding for Program $ *List public and private organizations, sale OT aems, eTC. This application must be filled out completely. If more space is necessary an additional page may be submitted. Applications must be received on or before November 1, 2007, to be considered for FY09 funding. Please submit to: Dale Helling, Interim City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's Office at 356 -5010 if you have questions. YOUTH ADVISORY COMMISSION EXPLANATION OF FUNDING REQUEST FOR FISCAL YEAR 2009 * Summer of the Arts Global Villaqe: $500 We participated in the Global Village event in June of 2006. At the event the YAC ran a tent focusing on the country of Ghana. We provided a beverage and several craft activities for the children who attended the event. The event provided a chance for the YAC to interact with younger youth of the community, increasing the visibility of the commission. We are requesting the same amount of money as last year to continue our involvement. The Summer of the Arts provides $200 in funding, to which the funding we are requesting would augment if needed. * Website and Advertising. $500 Last year we were allotted $500 for developing and promoting a website about the YAC. Since then, we have produced a website which offers a community events calendar focusing on youth, biographical information about members, and materials relating to the Youth Empowerment Grant. The major development of the website is complete. However, since the success of the webpage and the YAC depends on the community engagement, we are requesting funding to advertise. We advertised during fiscal year 2008 by producing flyers, pencils, and Facebook ads. We hope to continue to expand our advertising by reaching out to student groups at high schools and the university, as well as community groups that may indicate interest in the program. Through advertising, we hope to improve community awareness and participation in YAC endeavors. * Youth Empowerment Grant: $2000 We were allotted $1500 for establishing a youth mini -grant program for fiscal year 2008. Since then we have developed an application and process for evaluating and approving youth -led projects for Iowa City residents with funding up to $500. With active promotion and targeted information, the first project was approved December 12, 2007. This project helped needy families during the holiday through student outreach at Regina High School. We will be able to award several more qualified projects with funding up to $500. -Approved by YAC 1/16/08 I Original Proposal 10/12/08 Iowa City Winter Extravaganza! Purpose: The Iowa City Winter Extravaganza, sponsored by the Iowa City Youth Advisory Commission and the Iowa City West High Student Senate is a collective fundraising effort between area youth and the surrounding Iowa City schools to raise money and support for Iowa City flood relief. Many families are still suffering from the devastating floods of this past summer and are in need of financial assistance. The YAC and WSS have come up with an exciting way to raise money for this cause while piquing the interests of Iowa City Youth and providing them with a safe and fun way to spend their Saturday evening. Event Summary: The event will consist of a winter dance with formal or casual attire being of attendees' choice. To supplement the dance there will be a carnival type atmosphere in adjacent areas which will include indoor games and contests. There will also be a 3 on 3 basketball tournament with a boys and girls division, a talent show, a proposed battle of the bands, a guest speaker hopefully by a community leader and a raffle with items to be donated by various businesses and organizations. We will also look to local restaurants to donate food for purchase at the event as well. We will also have donation boxes available in multiple places so people can give more to the relief effort. Proposed Dates: Saturday, December 13 Saturday, December 20 Saturday, February 14 Areas of Revenue: Tickets: $5 Tournament Signup: $10 per team Battle of the bands signup: $15 per team Raffle tickets: $1 Food items: $5 for all you can eat Original Proposal 10/12/08 Cash Prizes: $75 team cash prize- 3on3 $100 team cash prize- BoB $100 cash prize- Talent Show winner Raffle Prizes: Two $25 community gift certificates One $50 community gift certificate Autographed football by current Iowa Hawkeye football team and coach Autographed basketball by current Iowa Hawkeye basketball team and coach Autographed football by former Hawkeye football players that remain in surrounding area Autographed basketball by former Hawkeye basketball players that live in surrounding area Two $25 gift certificates from local restaurants Room for other ideas Location: TBD. Possibilities include Iowa City West, Iowa City City, Robert E. Lee Rec. Center, Iowa City Field house, Iowa City UAY, etc Projected Costs: Site: TBD DJ for dance: $0-1 have two willing student DJ's lined up Speakers for DJ: $100 -$200 Games and prize s: $300 - $500 ?? Decorations: $50 -$100 Advertising for event: $50 -$100 Other costs: TBD Proiected Funding: Youth Empowerment Grant- $500 Original Proposal 10/12/08 Youth Empowerment Grant- $500 Total: $1000 Fundraising Goals: if I were to be extremely conservative with the expected numbers, I would say around 500 total kids from West, City and Regina attend. With entrance prices alone that would generate $2500. However, I wholeheartedly believe that if marketed the right way and with the possible aura of a Valentines day theme surrounding it, a reasonable estimate could be around 1000 -1500 students from the three schools. This is why I am going to be so bold as to aim high and strive to raise $10,000 for the City of Iowa City and Flood Relief Efforts. Hopefully with precise organization and stellar preparation this event can be one for the ages and truly impact the Iowa City youth and the families benefiting from this great cause! *As this is a charity event, it is with much hope that a majority of needed items will donated for the greater cause. However, outside of the dance and the games there are not too many remaining expenses.