HomeMy WebLinkAbout2008-11-02 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, November 2, 2008
Lobby Conference Room, 5:30 PM
410 East Washington Street
1) Call to Order
2) Approve minutes
3) Budget for FYI
4) Goals and planning for 2008
Youth Input and Involvement
5) Update on website
6) Update on By -law changes
7) Youth Empowerment Grant
8) 2008 -09 Subcommittee Reports
Winter Flood Fund Raising (Diamitani, Han)
Recognition (scholarship) Committee (Nelson, Diamitani, Malatek)
Summer of the Arts (Diamitani, Han, Green)
Website & Advertising (Nelson, Han, Malatek)
Empowerment Grant (Nelson, Green, Han)
Recruitment ( Malatek, Green)
Others
9) Public Discussion
10) Student Citizenship Awards
Mark Twain Elementary - November 3 — Green /Han
Shimek Elementary - November 18 — Green/Han
Lincoln Elementary - December 2 — Han/Nelson
Horace Mann Elementary - December 16
Lucas Elementary - January 20
Hoover Elementary - February 3
Regina Elementary - February 17
Grant Wood Elementary - March 3
Helen Lemme Elementary - April 7
Longfellow Elementary - April 21
11) Staff update
12) Announcements /Invitations /Events /Opportunities
13) Meeting Schedule
MINUTES NOT AVAILABLE AT
TIME OF PRINTING
,3
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING
FY2010 (July 1, 2009 — June 30, 2010
Name of event /program:
Date(s) of event/program:
►r t
3,i k
_xAnA
CITY OF IOWA CITY
Did you receive funding from the City for this event/program last year? Yes o No o
If yes, how much - July 2008 (FY09) $,
Amount requested from City of Iowa City - July 2009 (FY10) $
Location of event/program:
Name of organization:
Contact person: Day Phone:
Mailing address: street
Estimated number of individuals expected to attend:
City Zip
Describe the event/program and all activities that will occur:
How does this program /event benefit the Iowa City area?
If this is an increase or decrease from previous City funding, please indicate why:
Estimated Major Expenses
Description
Amount
Requested City Funding
$
$
$
$
Total Budget for Event/Program
$
List Proposed Revenue Sources
Description*
Requested Amount
Requested City Funding
$
$
$
$
Total Funding for Program
$
`List public and private organizations, sale or items, etc.
This application must be filled out completely. If more space is necessary an additional page may be submitted.
Applications must be received on or before November 1, 2008, to be considered for FY10 funding. Please submit to:
Michael Lombardo, City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's
Office at 356 -5010 if you have questions.
APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNUINU
FY2009 (Ju
1, 2008 — June 30, 2009)
CITY OF IOWA CITY
Name of event/program: Your �dv�sov� �on,v.►iss�on -
Date(s) of event/program: SAP a9t'ac/i d
Did you receive funding from the City for this event/program last year? YesA No O
If yes, how much - July 2007 (FY08) $ 0O
Amount requested from City of Iowa City - July 2008 (FY09) $-'? 0i22
Location of event/program: e-
Name of organization: vo iv dd
Contact person: ()Ucfia i.- a rr _Day Phone: SG — "0 /
Mailing address: Street City Zip
Estimated number of individuals expected to attend: Se , �,
Describe the event/program and all activities that will occur:
How does this program/event benefit the Iowa City area ?,
If this is an increase or decrease from previous City funding, please indicate why: Q
Estimated Major Expenses
Description
Amount
// st
$
s'
$
r , wt G s
$ab o
$
Total Budget for Event/Program
$ 3 coo. 4�
List Proposed Revenue Sources
Description*
Requested Amount
Requested City Funding
$
$
Total Funding for Program
$
*List public and private organizations, sale OT aems, eTC.
This application must be filled out completely. If more space is necessary an additional page may be submitted.
Applications must be received on or before November 1, 2007, to be considered for FY09 funding. Please submit to:
Dale Helling, Interim City Manager
City Hall
410 E. Washington Street
Iowa City, IA 52240
Applicants will be notified of the Council meeting when funding allocation discussion will occur. Call the City Manager's
Office at 356 -5010 if you have questions.
YOUTH ADVISORY COMMISSION
EXPLANATION OF FUNDING REQUEST FOR FISCAL YEAR 2009
* Summer of the Arts Global Villaqe: $500
We participated in the Global Village event in June of 2006. At the event the YAC ran a tent
focusing on the country of Ghana. We provided a beverage and several craft activities for the
children who attended the event. The event provided a chance for the YAC to interact with
younger youth of the community, increasing the visibility of the commission.
We are requesting the same amount of money as last year to continue our involvement. The
Summer of the Arts provides $200 in funding, to which the funding we are requesting would
augment if needed.
* Website and Advertising. $500
Last year we were allotted $500 for developing and promoting a website about the YAC. Since
then, we have produced a website which offers a community events calendar focusing on youth,
biographical information about members, and materials relating to the Youth Empowerment Grant.
The major development of the website is complete. However, since the success of the webpage
and the YAC depends on the community engagement, we are requesting funding to advertise.
We advertised during fiscal year 2008 by producing flyers, pencils, and Facebook ads. We hope to
continue to expand our advertising by reaching out to student groups at high schools and the
university, as well as community groups that may indicate interest in the program. Through
advertising, we hope to improve community awareness and participation in YAC endeavors.
* Youth Empowerment Grant: $2000
We were allotted $1500 for establishing a youth mini -grant program for fiscal year 2008. Since
then we have developed an application and process for evaluating and approving youth -led
projects for Iowa City residents with funding up to $500.
With active promotion and targeted information, the first project was approved December 12,
2007. This project helped needy families during the holiday through student outreach at Regina
High School. We will be able to award several more qualified projects with funding up to $500.
-Approved by YAC 1/16/08
I
Original Proposal 10/12/08
Iowa City Winter Extravaganza!
Purpose: The Iowa City Winter Extravaganza, sponsored by the Iowa City Youth Advisory
Commission and the Iowa City West High Student Senate is a collective fundraising effort
between area youth and the surrounding Iowa City schools to raise money and support for Iowa
City flood relief. Many families are still suffering from the devastating floods of this past
summer and are in need of financial assistance. The YAC and WSS have come up with an
exciting way to raise money for this cause while piquing the interests of Iowa City Youth and
providing them with a safe and fun way to spend their Saturday evening.
Event Summary: The event will consist of a winter dance with formal or casual attire being of
attendees' choice. To supplement the dance there will be a carnival type atmosphere in
adjacent areas which will include indoor games and contests. There will also be a 3 on 3
basketball tournament with a boys and girls division, a talent show, a proposed battle of the
bands, a guest speaker hopefully by a community leader and a raffle with items to be donated
by various businesses and organizations. We will also look to local restaurants to donate food
for purchase at the event as well. We will also have donation boxes available in multiple places
so people can give more to the relief effort.
Proposed Dates:
Saturday, December 13
Saturday, December 20
Saturday, February 14
Areas of Revenue:
Tickets: $5
Tournament Signup: $10 per team
Battle of the bands signup: $15 per team
Raffle tickets: $1
Food items: $5 for all you can eat
Original Proposal 10/12/08
Cash Prizes:
$75 team cash prize- 3on3
$100 team cash prize- BoB
$100 cash prize- Talent Show
winner
Raffle Prizes:
Two $25 community gift
certificates
One $50 community gift
certificate
Autographed football by
current Iowa Hawkeye football team and coach
Autographed basketball by
current Iowa Hawkeye basketball team and coach
Autographed football by
former Hawkeye football players that remain in surrounding
area
Autographed basketball by
former Hawkeye basketball players that live in surrounding area
Two $25 gift certificates
from local restaurants
Room for other ideas
Location: TBD. Possibilities include Iowa City West, Iowa City City, Robert E. Lee Rec. Center,
Iowa City Field house, Iowa City UAY, etc
Projected Costs:
Site: TBD
DJ for dance: $0-1 have two willing student DJ's lined up
Speakers for DJ: $100 -$200
Games and prize s: $300 - $500 ??
Decorations: $50 -$100
Advertising for event: $50 -$100
Other costs: TBD
Proiected Funding:
Youth Empowerment Grant- $500
Original Proposal 10/12/08
Youth Empowerment Grant- $500
Total: $1000
Fundraising Goals: if I were to be extremely conservative with the expected numbers, I would
say around 500 total kids from West, City and Regina attend. With entrance prices alone that
would generate $2500. However, I wholeheartedly believe that if marketed the right way and
with the possible aura of a Valentines day theme surrounding it, a reasonable estimate could
be around 1000 -1500 students from the three schools. This is why I am going to be so bold as to
aim high and strive to raise $10,000 for the City of Iowa City and Flood Relief Efforts. Hopefully
with precise organization and stellar preparation this event can be one for the ages and truly
impact the Iowa City youth and the families benefiting from this great cause!
*As this is a charity event, it is with much hope that a majority of needed items will donated for
the greater cause. However, outside of the dance and the games there are not too many
remaining expenses.