HomeMy WebLinkAbout2009-07-12 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, July 12, 2009, 4:30 PM
Lobby Conference Room, City Hall,
410 East Washington Street
1) Call to Order
2) Approve minutes of June 5 and June 7
3) Budget
FY2009 (FINAL)
FY2010 (starting July 1)
4) 2010 Subcommittee Appointments and Reports
Youth Empowerment Grant
(Green, Han)
Recognition (scholarship) Committee
(Diamitani, Wahls)
Summer of the Arts/Global Village (wrap up)
(Han, Green)
Iowa City Rides
(Wahls)
Back to School Event
(Diamitani, Wahls)
Youth Arts Innovative Project
(Heywood)
5) Review draft Annual Report
6) Goals and planning for 2010
Student Citizenship Awards (Fa112009)
7) Public Discussion
8) Staff update
Board vacancies (3 -one from Tate; two at large)
Website bio/pictures
9) Meeting Schedule
Summer schedule
Next scheduled meeting August 2, 4:30 PM
~~
Minutes of June 5 meeting not available at time of printing of packet
Minutes to be distributed at the meeting
Youth Advisory Commission PRELIMINARY
June 7, 2009 - 4:00 P.M.
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:10 P.M.
Members Present: Diamitani (arrived at 4:35), Gao, Han, Heywood, Wahls
Members Absent: Green
Staff Present: Karr, Wilburn (arrived at 4:30)
Others Present: none
Approval of Minutes: Wahls motioned to approve the minutes from April 5, April 23
and May 3. Gao seconded. The minutes were approved unanimously.
Secretary Position: Wahls said he would take the job, but said that come fall, he might
change his mind. Karr discussed whether or not we would really like to maintain the
Secretary position, offering to do the duties that would require a bylaw change. The
commission agreed to retain the position. Gao motioned to appoint Wahls as the
secretary. Heywood seconded. Wahls was approved secretary unanimously.
Budget: Karr mentioned that the budget would be in each packet throughout the year
so we could see a running total of what was in the budget.
Subcommittee Reports:
Youth Empowerment Grant -Heywood inquired when Green and Han would revamp the
empowerment grants. Karr pointed out that because Han and Green had the experience
with the grants, it would be great if they could offer their input before leaving the
commission.
Recognition Scholarship -Heywood expressed confusion as to what this was all about.
Wahls reminded the commission that there would be minimal progress on this issue until
the next year, as no money had been budgeted until FY10.
Summer of the Arts/Global Village -Han gave a brief summary of the event. Gao,
Wahls and Heywood then proceeded to recount their experiences at the booth. Karr
asked how many people had stopped by. Estimates varied, but clustered around 200.
Karr mentioned that was something we could review for the next year, as far as YAC
activities were concerned. She also recommended that a brief report be prepared be
complied by Green and Han that could account for supplies used and purchased; and
outlined activities.
Iowa City Rides - Wahls mentioned that Diamitani was on his way. He then said that Dr.
Plugge had given his support to the project and then talked about the Back to School
event briefly, because he had also discussed this with Plugge, before returning to Iowa
City Rides. He said that Plugge would talk with the principals and then said that he also
would be contacting principals. Karr recommended keeping the city attorney involved as
Minutes
June 7, 2009
Page 2
PRELIMINARY
decisions are finalized and prior to commission action; and offered to send minutes from
the past few meetings and copy Wahls.
Back to School Event - Wahls said that he had gained Dr. Plugge's approval and that
the district would allow them to use their back to school mailing to help advertise the
event. Karr said that the city could help with printing costs. Wahls said that everything
sounded great and would present a full report at the next meeting. Karr reminded Wahls
to keep the City Attorney informed as well.
Youth Arts Innovative Project -Heywood said that she had been working on this as a
civics project for AP US Government and Politics. She said that she had complied a
lesson plan and would be compiling two more. She made a bunch of emails and would
be finishing her packet soon, would show it to the commission and then send it out to
teachers afterwards. Karr asked what the timeline was. Heywood said that callout was
on September 1, and event in December. Karr then asked about location. Wahls
mentioned that he was familiar with a local art gallery that might be interested in such a
project. Heywood mentioned the Robert Lee Recreation Center as another possible
location. Karr said that it could be reserved with advance notice and that parking would
be plentiful. She then said that the Downtown Association (DTA) might be planning
something for the holidays and recommended coordinating with the DTA so as to
maximize benefit. Heywood agreed, then mentioned that the commission would be left
with an awful lot of anonymous art when all was said and done. The group then briefly
entertained the possibility of auctioning the art off afterward.
Goals and Planning for 2009: Ross Wilburn then arrived. The commission briefly
discussed the Student Citizenship Awards and agreed to wait until fall and discuss with a
full commission.
Public Discussion: None.
YAC Gmail account: Karr explained that she had taken the idea up with the IT
department and the idea was not recommended. She then pointed to the web site as a
possible alternative means of communicating. Wahls asked if there was any possibility
that the YAC would be able to get city emails and said that cost could be covered by
Website and Advertising budget. Heywood expressed hesitancy in using those funds as
they had been discussed for various other expenditures. Diamitani then arrived. Karr
said she would look into that possibility but maintained that those accounts would
certainly have to be used exclusively for commission business. Han asked if the website
had received any questions, Karr said that was not the case. If it had, they would have
been forwarded to the commission. Wahls said that he had been hoping for a means of
YAC business communication.
Staff Update: Han stated this would be her last meeting as she would be leaving town
on June 26, and after her departure there would be 1 Tate and 1 West vacancy. Karr
said vacancies are advertised immediately once written notification is received, noting
that emails are acceptable and members could give notice with an effective date of later
in the summer to enable advertising to occur prior to their departure. Diamitani
mentioned he would be resigning as well. Karr encouraged both to submit letters of
resignation as soon as possible, as it would affect a meeting quorum and people
Minutes
June 7, 2009
Page 3
PRELIMINARY
available for YAC events. Diamitani said he wasn't leaving until late August. Karr
pointed out Green would be Chair for the next meeting.
Han then asked what was up with the website bio/pictures. Karr said that she just
wanted to make sure they were up to date.
Meeting Schedule: The next meeting was scheduled for July 5, but Wahls suggested
the meeting be moved to July 12. Diamitani mentioned that he and Wahls would meet
frequently outside of scheduled meetings to make sure that the event (Back to School)
would be executed as planned. The group quickly agreed on July 12 at 4:30 p.m. Han
reiterated that the next meeting would mostly concern the Arts Initiative and Back to
School event.
Heywood asked if anybody could help with the Iowa City Pride parade she was
organizing on June 20 to carry a YAC banner. Gao and Diamitani said they would
probably be able to assist. Wahls said he would be out of town.
Wahls motioned to adjourn. Gao seconded. The commission unanimously voted to
adjourn. Meeting adjourned 4:45 P.M.
Minutes
June 7, 2009
Page 4
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2009
(Meeting Date)
PRELIMINARY
NAME TERM 1/4 1/8 1/27 2/12 3/1 4/5 4/23 5/3 6/5 6/7
EXP.
Hannah Green (Regina) 12/31 /0 N M X N M N M X X X O/E X O/E
9
Michelle Han (West) 12/31 /0 N M X N M N M X X X X X X
9
Patrick Diamitani (At-Large) 12/31 /0 N M X N M N M X O/E X O/E O/E X
9
Luan Heywood (City) 12/31 / 1 N M X N M N M X X X X X X
0
Zach Wahls (At-Large) 12/31 /1 --- --- --- NM X X X X X X
0
Position Vacant (Tate) 12/31 /1 --- --- --- --- --- --- --- ---
0
Jerry Gao (At Large) 12/31 /0 --- --- --- --- --- X X X X X
9
Danielle Malatek (At~..arge) 12/31 /0 N M O/E N M --- --- --- --- --- --- ---
9
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
--- = Not a Member
~~
Updated 06/30/2009
YOUTH ADVISORY COMMISSION BUDGET
FY09 (7/1/08-6/30/09)
FY09 Budget Funds Used Balance
Global Village $500.00 --- $360.39
Global Village (Jun08) $176.42
Global Village (Jun09) $36.81
Website & Advertising $500.00 --- $39.06
Facebook Ads (Grants) $460.94
Grants $2,000.00 --- $1,500.00
Regina Holiday Baskets $500.00
Total Remaining in Budget $1,899.45
S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2009
Updated 06/30/2009
YOUTH ADVISORY COMMISSION BUDGET
FY10 (7/1/09-6/30/10)
FY10 Budget Funds Used Balance
Global Village $250.00 --- $250.00
Website & Advertising $1,000.00 --- $1,000.00
Grants $2,000.00 --- $2,000.00
Carnival $1,000.00 --- $1,000.00
Total Remaining in Budget $4,250.00
S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2010
YOUTH ADVISORY COMMISSION
GENERAL RESPONSIBILITIES
Established in November of 2005, by Resolution #05-371, the Iowa City Youth Advisory Commission
consists of seven 7 members appointed by the City Council. Resolution # 08-344 amended the by-
laws on December 2, 2008, and required that all members be currently enrolled in an Iowa City high
school or high school equivalent. Four (4) members shall represent City, Regina, Tate, and West high
schools. The three (3) remaining members shall be at large. All members of the Commission shall
be residents of Iowa City, and staggered two year terms begin January 1. The Council shall choose
one (1) council member to serve as the Council liaison and one (1) council member to serve as an
alternate liaison. Said liaison shall attend the Commission meetings._
The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth; allow a select group of youth to help make decisions-.concerning them
and their peers; enable youth members to utilize and expand on their leadership abilities to serve as a
mechanism for communication between youth and adults in Iowa City; and create a bridge whereon
youth and adults can develop partnerships.
The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation in its
local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa
City community youth
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2008/2009
Meetings
The YAC holds monthly meetings and special meetings as necessary. During the reporting period the
Board scheduled eighteen meetings; holding thirteen and rescheduling five due to lack of quorum .
Accomplishments/Piresentations/Projects
Prepared budget and appeared before Council on request
Developed new projects:
- Recognition (scholarship)
- Back"to School Picnic /Social
- Youth Arts Innovative
Coordinated, designed, and staffed Sudan booth at the Arts Fest Global Village
Revised by-laws
Participated in Council Citizenship Awards (2008)
Publicized and awarded Youth Empowerment Grant; Face book, Daily Iowan, and KXIC promotions
Goals for FY2010
Implementation of three new projects (Recognition; Back to School Picnic/Social; and Youth Arts)
BOARD MEMBERS
Maison Bleam /Patrick Diamitani (At-Large)
Michelle Han (West)
Michael Nelson /Vacant (Tate)
Danielle Malatek /Jerry Gao (At-Large)
Hannah Green (Regina)
David Segar / Luan Heywood (City)
Lin Weeks / Zach Wahls (At-Large)
Ross Wilburn, Council Liaison
Connie Champion, Alternate Council Liaison
~~
Updated 07/06/09
Youth Advisory Commission Contact Information
Term: 1/1/09 - 12/31/10 Position Vacant (Tate High)
Term: 1/1/09 - 12/31/10 Luan Heywood (City High)
1207 Tyler Ct
Iowa City, IA 52240
Term: 1/1/08 - 12/31/09 Position Vacant (At-Large)
Term: 1/1/08 - 12/31/09 Hannah Green (Regina High)
1204 Sheridan Ave
Iowa City, IA 52240
Term: 1/1/09 - 12/31/10 Zach Wahls (West High)
1215 Santa Fe Dr
Iowa City, IA 52246
Term: 1/1/08 - 12/31/09 Jerry Gao (At Large, West High)
29 Coll Ct
Iowa City, IA 52246
Term: 1/1/08 - 12/31/09 Position Vacant (At Large)
Citv Council Liaison
Ross Wilburn
Cell - (319)530-5156
Staff
Marian Karr, City Clerk
Work - (319)356-5041
Cell - (319)936-1009
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION:
YOUTH ADVISORY COMMISSION
One Vacancy -Two-Year Term
January 1, 2009 -December 31, 2010
One (1) person -Tate High
The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth, allow a select group of youth to help make decisions concerning them and
their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a
mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth
and adults can develop partnerships.
Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an
Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and
West high schools. The three remaining members shall be at large. All ages shall be calculated on the
date of the filing of applications, and shall not be more than 18 years of age at the time of application. All
members shall be residents of Iowa City.
Applications must be received by 5:00 p.m., Wednesday, July 22, 2009. The City of Iowa City
encourages diversity in the appointment of citizens to boards and commissions. Persons interested in
being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms
are available from the Clerk's office upon request or on the City website at www.icgov.orq.
Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City
Clerk at 356-5041.
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION:
YOUTH ADVISORY COMMISSION
Two Vacancies -Unexpired (+) Two-year Terms
Effective Upon Appointment, ending December 31, 2011
Two (2) persons - At-Large
The mission of the youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth, allow a select group of youth to help make decisions concerning them and
their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a
mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth
and adults can develop partnerships.
Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an
Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and
West high schools. The three remaining members shall be at large. All ages shall be calculated on the
date of the filing of applications, and shall not be more than 18 years of age at the time of application. All
members shall be residents of Iowa City.
Applications must be received by 5:00 p.m., Wednesday, August 12, 2009. The City of Iowa City
encourages diversity in the appointment of citizens to boards and commissions. Persons interested in
being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms
are available from the Clerk's office upon request or on the City website at www.icgov.org.
Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City
Clerk at 356-5041.
I~ ~/~~
JUNE 5, 2009
Mi]vITTES
Youth Advisory Commission
June 5 - 4:30 PM
Lobby Conference Room -City Hall
Call to Order: Meeting called to order at 4:34 P.M.
Members Present: Gao, Green, Han, Heywood, Wahls
Members Absent: Diamitani
Staff Present: Karr
Others Present:
PGl/DRAFT
Summer of the Arts/Global Village Committee Report:
Green and Han. discussed the activities that were prepared for the Global Village activities.
Summer of the Arts/Global Village Planning:
All members present eked out event staffing for the Global Village activities from 9:00 AM set-
up to the 4:00 PM closing time.
Moved by Diamitani, seconded by Han, to adjourn 4:54 P.M.
Submitted by Heywood.
r~-~-~
Press Release
~;s~ ~~~
~~~~~5~
On August 15t", the City of Iowa City's Youth Advisory Commission will be
hosting a citywide Back to School blowout. The event, which will run from 4:00 p.m. to
7:00 p.m at Lower City Park, will feature free swimming, food, entertainment and guest
speaker Ross Wilburn.
"This is a chance for the city's youth to come together and just have a good time,"
said Zach Wahls, a member of the YAC. "Sometimes we all get caught up in the
rivalries and what not, and we just need a reminder that at the end of the day, we're all
friends."
The event is targeting Iowa City youth entering grades K-7, with hopes of
fostering a sense of holistic community. Free swimming will be offered at the city park
pool from 4 to 6. Hot dogs and hamburgers will be provided at no cost throughout the
duration of the event.
Organizers of the event are hoping to promote a citywide sense of fraternity that
they feel has been waning in recent years, especially as the ICCSD conflicts concerning
expansion of the high schools and redistribution of students wear on.
They figure that the best way to promote that fraternity is to start with the youth.
"It's all about the kids. Start from the bottom and work your way up," Wahls
said.
~T
~f /a
Youth Advisory Commission
Youth Arts Committee: Postsecret Art Show/Event Strategic Timetable
July
Commission action: --_ __
Review strategic timetable and advise committee
~
,Brainstorm possible locations and dates ,
Committee action: (Approach event locations
Pre are corres ondences, information ackets etc.
August ~ Commission action: ~ Review correspondences, information packets etc.
F'ircalize event choice
Committee action: ~ Send working plans to the City Attorney's office for ~
~ approval
Reserve event location
September Commission action: Review event plan
~ Review and a rove necessa than es
~ Committee action: (Re-approve plans with City Attorney)
C ~ Send out correspondences, information packets etc.
~ Accept submissions
~
~
Im lement direct advertisin lan to school communi
October Commission action: ~ Report actions and progress
( j Review and approve necessary changes ~
Committee action: Correspond with teachers
Implement direct advertising plan to school community ~
Accept submissions I
Create advertisin lan, posters, flyers etc. I
November Commission action: Report actions and progress
~ ~ ~ Approve advertising plan, posters,, flyers etc. ~
Finish event plans and specks ~
~ Review and a rove necessa than es
Committee action: Correspond with teachers (send reminders)
~ Advertise event to the school community i
Accept submissions ~
Advertise event to the ublic j
December ~ Commission action: E Approve Youth Empowerment Grant advertising
i i materials
Finalize event specifics, event staffing, event schedule
( etc.
Committee action: Advertise event to the school community
~
i ~ Advertise event to the public
Confirm and im lement events ecifics etc.
Event Pre-event: Set-u the art show and associated tasks
During event: ~ Staff the event ~
Advertise the Youth Em owerment Grant
Post-event: Tear down the art show j
January .Commission action: Review the process, the event, etc.
Su est areas o im rovement