HomeMy WebLinkAbout2009-08-23 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, August 23, 2009, 4:30 PM
Lobby Conference Room, City Hall,
410 East Washington Street
1) Call to Order
2) Approve minutes of August 6
3) Wrap up report Back to School Event (Diamitani, Wahls)
4) Arts Initiative Project (Heywood)
5) Youth Events Calendar
6) Meeting Schedule
Next scheduled meeting September 6, 4:30 PM (Labor Day Weekend)
MINUTES PRELIMINARY
YOUTH ADVISORY COMMISSION
August 6, 2009 - 4:00 PM
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Patrick Diamitani, Hannah Green, Jerry Gao, Luan Heywood
Members Absent: Zach Wahls
Staff Present: Marian Karr, Ross Wilburn
Others Present: None
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
CALL TO ORDER:
The meeting was called to order at 4:15 p.m. Hannah Green chaired the meeting.
MINUTES:
Heywood moved and Gao seconded to approve the July 22 and July 24 minutes. The minutes
were unanimously approved, 4/0
BACK TO SCHOOL EVENT:
Diamitani reported that he and Wahls had made progress. Set up and clean up had been
arranged through volunteers from 1440 and football squads. Karr presented her check off list,
denoting what remained to do. Heywood said she could bring youth art to present in shelter
seven. The presentation of said art will have to be adapted to different weather scenarios. The
question came up as to whether or not the ice cream was pre-scooped, and if not, the
importance to informing volunteers unopened containers can be returned. Karr said she would
have a supply box ready for pick up before she leaves on Thursday. The group then turned to
the press release. Karr reported that Wahls hadn't heard anything from any of the Regina
coaches. Various changes were then made to the press release regarding wording about
schools, activities, groups, etc. After modifications, Heywood motioned to approve the revised
press release. Gao seconded. The press release was unanimously approved, 4/0. The release
will be issued by the City August 10.
Next, the commission discusses distribution of extra fliers to neighborhood centers and other
schools. Heywood said she would take a part in that. Green asked if we had successfully
recruited adult volunteers. Heywood asked if interact volunteers have been properly notified
due to confusion she had perceived among their members. Heywood then asked if we had a
first aid kit and for procedures in case of disaster. Karr will include on in the supply box.
YOUTH ADVISORY COMMISSION
August 6, 2009
Page 2 of 3
Keeping with the weather theme, the group asked what the plan should be if we get rain. Most
of the costs are refundable, so expenses shouldn't be a huge issue. Karr said that the YAC
needs a way of deciding whether or not to go forward with the event. Heywood asked if YAC
could convene a meeting at the park at 3:30 and still be in compliance with the open meetings
rules. It was agreed a meeting will not be needed and Wilburn will be the person who makes
the final call. Karr will provide contact information to Wilburn should a press release be
necessary. Set up will start at 3:15 in Shelter 8, and YAC members were encouraged to wear
their blue polo shirts.
Diamitani reminded everybody to bring magazines to help with the arts projects and what not.
Karr reminded everybody to just let her know if we needed any more supplies for any of the
activities and she would try to arrange them prior to her departure on Thursday the 12th.
Heywood said that we ought to invite art people, from UAY etc., to help staff the event. Green
reminded the Commission that she is unsure if she will be able to attend the event.
YOUTH ARTS INTIATIVE:
Heywood presented a variety of materials regarding her arts initiative. She also talked to people
at the Senior Center who said that they were excited at the prospect of having youth art. She
also spoke with people at the Recreation Center in hopes of finding a place to host an art show.
Diamitani asked how expensive hosting a show was, and Heywood explained that all expensive
venues were going to be ruled out. Diamitani asked about the possibility of three separate
shows at each city high school. Heywood said that she'd prefer one central location, due to the
anonymous nature of the artwork and collaborative nature of the project. Karr brought up the
possibility of using the open space in the Sycamore Mall. Wilburn pointed out that it's a big deal
to have art displayed in a big venue. For example, art displayed at Hancher will have more
gravitas than art displayed at a high school. Green also suggested the Iowa City Public Library.
Karr then suggested Hotel Vitro. Diamintani then pointed out that the emotional content of
some this artwork could be pretty heavy in nature.
Heywood said that she really thinks the location should be in a Recreation Center or UAY, due
to the public space and high volume of kids. She said that in both cases, she's not worrying
about vandalism to art, due to the anonymous nature of the art, and that for disposal of it, art
could be sent to the Post-Secret proper. Diamitani voiced his support for UAY, due to their
ability to reach people. After a brief discussion however, the group rallied around the
Recreation Center, and the UAY site for a back up . The opening date for the exhibit will be
December 10"', 2009, from 6-8 PM.
MEETING SCHEDULE:
Next meeting is Sunday, August 23, 4:30 PM.
ADJOURMENT:
Heywood motioned to adjourn and Gao seconded. The motion passed 4-0, 5:30 PM.
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YOUTH ADVISORY COMMISSION BUDGET
FY10 (7/1/09.6/30/10)
FY10 Budget Funds Used Balance
Global Village $250.00 --- $250.00
Website & Advertising $1,000.00 --- $1,000.00
Grants $2,000.00 --- $1,990.69
Back To School Blowout
Flyers
Posters
Schedules $1,000.00 ---
$209.29
$0.51
$8.80 $781.40
Total Remaining in Budget $4,022.09
Known Cost Estimates:
Rental of Shelters
Ice Cream
Root Beer
Softball Field Rental
Estimated Total:
$86.00
$639.00
$169.65
NC
$894.65
S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2010