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Home My WebLink About2010-01-10 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Sunday, January 10, 2010, 4:30 PM Lobby Conference Room, City Hall 410 East Washington Street 1) Cal I to Order 2) Introduction of New Members 3) Election of temporary chair 4) Approve minutes of December 6 5) Budget update 6) Budget presentation to Council January 14 7) Review of By-laws, mission statement, and resolution 8) Distribution of meeting packet materials 9) Meeting Schedule Next scheduled meeting February 7, 4:30 PM * election of officers in March ~'( MINUTES PRELIMINARY YOUTH ADVISORY COMMISSION December 6, 2009 - 4:30 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Appointees present: Alexandra Tamerius, Gary Black Staff Present: Marian Karr, Ross Wilburn Others Present: Annette Martin CALL TO ORDER: The meeting was called to order at 4:41 p.m. Hannah Green chaired the meeting. INTRODUCTIONS: New appointees were introduced. APPLICATIONS: The Commission briefly looked through the recently confirmed appointments to the Commission. Karr reviewed the advertising and application process, and clarified individual appointments. Outgoing members Green and Gao were thanked for their service. MINUTES: Wahls motioned to approve the November 1 minutes. Heywood seconded. The minutes were unanimously approved. BUDGET UPDATE AND FY11 APPLICATION: The Commission looked through the updated budget. The only recent change was the cost of the youth forum. YOUTH FORUM WRAP-UP: Heywood asked how the council received our summary of the YAC's youth forum. Wilburn said that he thought it was well received. He said that documents from a City Commission carry a certain credence that might not accompany other groups. YOUTH ADVISORY COMMISSION December 6, 2009 Page 2 of 2 That being said, he also made it clear that, barring any unforeseen change, the curfew will pass 4-3. There will, however, be an annual review of the curfew, which will hopefully provide statistical information to the success or failure of the curfew. Heywood asked if that amendment could be changed after it became law. Wilburn and Karr said other amendments could be made prior to the final reading; and future Council may re-visit the law. Karr also said that she had hoped to bring a copy of the ordinance to the meeting; however, the amended version was still being drafted by the City Attorney to accommodate the recent change. GRANT APPLICATION FROM REGINA: Wahls and Gao presented the Youth Empowerment Grant from Regina. Green abstained from discussion due to a conflict. Wahls noted that the group had originally asked for $900 in funding, but the Commission could only allocate $500, which had been approved. This time, the group was seeking another $500, for the same project. Because no other group has asked for a youth empowerment grant this year, Wahls and Gao felt comfortable endorsing the application. Heywood asked what the differences between this application and the other one had been. Wahls noted that this funding was going to be spent on furniture and dryers and the previous request had been for computers. Wahls motioned to approve the Youth Empowerment Grant Application. Gao seconded. The Commission voted 3-0-1 to approve the application. MEETING SCHEDULE: The next meeting will be January 10~h at 4:30. ADJOURNMENT: Green motioned to adjourn. Gao seconded the motion. The Commission voted 4-0 to adjourn, 5:15. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM 1/4 1/8 1/27 2/12 3/1 4/5 4/23 5/3 6/5 6/7 7/12 7/15 7/22 7/24 8/6 EXP. 12/31/09 NM X NM NM X X X O/E X O/E X X X X X Hannah Green 12/31 /09 N M X N M N M X X X X X X --- --- --- --- --- Mrd~eUe Han 12/31/09 NM X NM NM X O/E X O/E O/E X OIE X X O/E X Pa6idt Diami(ani 12/31/10 NM X NM NM X X X X X X X O/E X X X Luan Heyvv+ood 12/31 / 10 --- --- --- N M X X X X X X X X X X O/E Zad- Wahls 12/31 /09 --- --- --- --- --- X X X X X X X X X X JenyGao belle N~atek 12/31 /09 N M O/E N M --- --- --- --- --- --- --- --- --- --- --- --- Gary Black 12/31 /09 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- AlexandraTametius 12/31/09 --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2009 (Meeting Date) NAME TERM 8/26 9/27 10/1 10/8 10/24 1111 12/6 EXP. 12/31 /09 X X X X X X X Hannah Green 12/31 /09 --- --- --- --- --- --- --- M~d~eHe Han 12/31 /09 --- --- --- --- --- --- --- Pa6ad~ ~rtani 12/31 /10 X X X X X X X Luau Heyv~rood 12/31/10 X X X X X X X Zach Wahls 12/31 /09 X X X X O/E X X JenyGao Danieae Malatelc 12/31 /09 --- --- --- --- --- --- --- Gary Black 12/31 /09 --- --- --- --- --- --- --- Alexandra Tamerius 12/31 /09 --- --- --- --- --- --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member ~~ Updated 12/28/2009 YOUTH ADVISORY COMMISSION BUDGET FY10 (7/1/09-6/30/10) FY10 Budget Funds Used Balance Global Village $250.00 --- $250.00 Website 8~ Advertising $1,000.00 --- $1,000.00 Grants $2,000.00 --- $1,000.00 Regina (2 grants) $1,000.00 Special Events $1,000.00 --- $202.35 Back To School Blowout: Flyers $209.29 Posters $0.51 Ice Cream $159.50 Rental of Shelters $86.00 Root Beer $170.64 Schedules $8.80 Supplies $18.99 Neighborhood Safety Forum: Food $48.42 Printing (agenda, ordinance, notice/vacancy) $41.25 CD's ($7.75 x 7) $54.25 Total Remaining in Bud et $4,250.00 $2,452.35 S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2010 City of Iowa City MEMORANDUM TO: Staff of City Boards and Commissions FROM: Marian K. Karr, City Clerk DATE: December 15, 2009 (hard copy to follow) -~~"~ The City Council has scheduled a budget work session addressing the FY11 budget requests for Thursday, January 14, starting at 7:00 p.m. If your Board or Commission would like to address the Council during this work session, please call me at 356-5041 (or a-mail works too) to schedule a time as soon as possible. Boards and Commissions are being scheduled 15 minutes apart, and suggest each appearance include a 10 minute presentation followed by five minutes for questions. It is intended this time be used to discuss changes to the proposed budget. I will provide a schedule to you and include in the Council information packet of January 7. S:budget presentations-Boards & Commissions APPLICATION FOR COMMUNITY EVENT AND PROGRAM FuIVUIN~ FY2011 (July 1, 2010 -June 30, 2011) Name of event/program: Youth Advisory Commission Date(s) of event program: See attached Did you receive funding from the City for this eventlprogram last year? Yes [~/ If yes, how much -July 2009 (FY10) $ 4,250 Amount requested from City of Iowa City -July 2010 (FY11) $ 4,500 Location of event/program: See attached Name of organization; Youth Advisory Commission Website (if any) ~r , ...~~_ CITY Of IObVA CITY No^ Marian Karr Day Phone: 356-5041 Contact person: Mailing address: 410 East Washington Street C;ty Iowa City State IA Zip 52240 Estimated number of individuals expected to attend: See attached Describe the event program and all activities that will occur: See attached How does this program/event benefit the Iowa City area? See attached If this is an increase or decrease from previous City funding, please indicate why: Establishment of Recognition Scholarship Program detail attached. Estimated Major Expenses Description Amount Website & Advertising $ 1.000.00 Empowerment Grants $ 2.000.00 Forums $ 1.000.00 Recognition Scholarship $ 500.00 Total Budget for Event/Program $ 4.500.00 List Proposed Revenue Sources Description* Requested Amount Requested City Funding $ Total Funding for Program $ 0.00 `List public and pnvate organizanons, sale of nen~s, r~~. This application must be completed in its entirety. Applications must be received on or before November 1, 2009, to be considered for FY11 funding. Please return via email to kathryn-Johansen a(~iowa-city.org or print the completed form and mail to: Dale Helling, Interim City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will occur. Please call the City Manager's Office at 356-5010 if you have questions. YOUTH ADVISORY COMMISSION (YAC) Explanation of funding requests for fiscal year 2010-2011 Website and Advertisin 1 000 Last year, we were allotted $1,000 for maintaining and promoting a website about the YAC. Since then we have produced a website which offers biographical information about members, materials relating to the youth empowerment grant and information regarding the history and formation of the YAC. Since the success of the website and YAC depend on community engagement, we are again requesting funding to advertise. We advertised during fiscal year 2010 by producing flyers, hosting events and purchasing Face book ads. We hope to continue to expand our advertising in FY 2011 by working with a marketing student at the Tippie B. College of Business pro-bono, reaching out to student groups and high schools and developing deeper relationships with community groups that indicate interest in the YAC's mission. Through continued advertising, we hope to increase community awareness and participation in YAC endeavors. Youth Empowerment Gra, nt: $?.000 We were allotted $2,000 for continuing a youth grant program in FY 2010. We have developed an application and process for evaluating and approving youth led projects that benefit Iowa City Residents with funding up to $500. A student outreach group at Regina has continually expressed interest in, and been awarded, a grant for a project geared towards helping needy families during the holidays. With active promotion and targeted information, countless people have the opportunity to be helped by Iowa City youth. Youth Forums: 51,000 The YAC has recently redoubled its efforts to fully live out its mission statement and truly act as a sounding board for issues affecting Iowa City youth. Acting in empowering leadership roles is only a part of that mission, however, and actively seeking out what youth have to say about the issues affecting them is just as important. To that end, the YAC is requesting $1,000 to have on hand when issues (such as the proposed juvenile curfew) arise and we wish to hold a forum to discuss those issues, as well as address the youth community at large. Recognition Scholarship: $500 The Recognition Scholarship, $250, will be awarded to two Iowa City Youth who have demonstrated leadership potential and a commitment to community service. These youth must be Iowa City residents in the seventh or eighth grade (orhome-school equivalent), have to be recommended by at least two teachers and must write, in 500 words or less what "leadership" means to her or him. This scholarship will serve not only to recognize youth for their work thus far, and potential for their futures, but also act as a recruiting tool for the commission itself. ~ ~~ Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 08-344 RESOLUTION APPROVING THE BY-LAWS OF THE IOWA CITY YOUTH ADVISORY COMMISSION. WHEREAS, the Iowa City Youth Advisory Commission revised and unanimously adopted by- laws at their September 15, 2008 meeting; and WHEREAS, the City Council Rules Committee reviewed the by-laws and recommended further changes on October 315 and November 14~', 2008; and . WHEREAS, on November 23, 2008 the Youth Advisory Commission recommended adoption of the revised by-laws; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The by-laws of the Iowa City Youth Advisory Commission, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 2nd day of December , 200$. ATTEST: ryr.J CI LERK 2~~~-C- ~~ -~.~- a8 City Attorney's Office It was moved by Chamvion and seconded by Correia the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey Champion ~_ Correia x Hayek ~ O'Donnell % x Wilburn x Wright Resolution No. OS-344 Page ~_ It was moved by Champion and seconded by Correia the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ~_ Bailey x Champion • x Correia R Hayek _~ O'Donnell x Wilburn g Wright wpdata/gbssary/resolution-ic.doc The Iowa City Youth Advisory Commission By-Laws Article I -Name The official name of the organization shall be The fovea City Youth Advisory Commission. Article II -Purpose The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among Iowa City youth, allow a select group of youth to help make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth and adults can develop partnerships. • The Iowa City Youth Advisory Commission will empower, engage, and foster Youth participation in its local community; more specifically to provide a "sounding board" for youth issues affecting the Iowa City community youth. Article III -Membership Shall consist of seven [7] members appointed by the City Council currently enrolled in an Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All members shall be appointed for two year terms beginning January 1. All ages shall be calculated on the date of the filing of applications, and shall not be more than 18 years of age at the time of application. All members shall be residents of Iowa City. Article IV -Meetings Section A: Shall be run in accordance will the most current edition of Roberts Rules of Order. Section B: Quorum must be attained before business can transpire; thus, four [4] commissioner present atone time shall constitute a quorum. Section C: Notice of official Commission meetings needs to be in accordance with Iowa Open Meetings Laws. Youth Advisory Commission By-Laws Page 2 Section D: The date/location/time of meetings shall be set by the Chairperson of the Commission [subject to approval by the Commission members] in conjunction with the City Clerk. Section E: Special meetings maybe called by the Chairperson, or by a consensus of two [2] of the sitting membership of the Commission. Section F: Meeting shall be held, monthly, but not limited to. Article V -Elections Section A: Elections of new officers to a term will occur at the first meeting of the Commission after the first of March. Section B: Officers will be elected by a majority vote of the commission. Section C: Terms of all officer positions shall be for one [1] year, but all persons are eligible for re-elections. Article VI -Officers Officers of the Commission shall consist of, but not limited to, Chair, Vice-Chair, and Secretary. Article VII -Duties Section A: The Chair shall preside and convene regularly scheduled Commissions meetings; Shall direct the business of the Commission; Shall work in conjunction with the City Council liaison and City Clerk to facilitate all work of the Commission in accordance with the City of Iowa City Ordinances and State Laws; Shall appoint all committees, and appoint other posts within the Commission, except those already mandated, with subject to approval by the commission. Section B: The Vice-Chair shall chair all committees on special subjects, except as designated by the Chair; shall assist the Chair in all work of the Commission; shall oversee all work of the Commission; provide ideas, and projects, for the Commission to undertake; shall preside in the absence of the chair. Section C: The Secretary shall be responsible preparing the minutes and forwarding them to the City Clerk for distribution; shall assist the Chair and Vice-Chair in their activities; shall work hand-in-hand with the City Clerk. Youth Advisory Commission By-Laws Page 3 Article VIII -Vacancies, Resignations, Dismissal Section A: Resignations shall be submitted to the City Clerk in writing. Section B: Prior notice of absences to the City Clerk shall be sufficient for an excused absence. Sections C: Two-thirds [Z3] of the Commission may recommend dismissal to the City Council. Article IX -Committees The commission may create various committees as needed. The Chair shall appoint all committee members, subject to approval by the rest of the commission. No more than three [3] Commission members may serve at once on a committee. Article X -Amendments Section A: These by-laws may be amended when necessary by two-thirds [2/3] majority of the Commission membership. Section B: Proposed amendments must be submitted to the Commission in writing, with possible decision and action to be scheduled for the following meeting. Section C: All changes are subject to approval by the Iowa City Council. These By-Laws of the Iowa City Youth Advisory Commission were approved at the meeting of the Commission on November 23, 2008; and approved by the City Council at their meeting -----------. Prepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. ns-345 RESOLUTION REPEALIN ISSIONOFOR HE CITI( OF IOWA CITY, IOWA AND YOUTH ADVISORY COMM ADOPTING A NEW RESOLUTIAONCEE-1ENSTH KNEW NBY-LAWS UCONCERNING COMMISSION IN ACCORD MEMBERSHIP. WHEREAS, the City Council of the City dvisoa Coymm ssion for thetCity of Iowa City, Iowa to that the City Council establish a Youth A rY serve as an advisory body to the City Council; and WHEREAS, the Youth Advisory Commission and City Council Rules Committee have recommended revising the by-laws regarding membership. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1. A Youth Advisory Commission is hereby established for the City of Iowa City. 2. The mission of the Youth Adviso a Cit m outh allow a selectogroup ofryouthl to he p awareness of Iowa City among low Y Y make decisions concerning them and their peers, enable youth members to utilize and expand on their leadership aob~lai Cit tandecreate a br dgehwhereonoyou~h and ladtulots between youth and adults In Y can develop partnerships. 3. Membership shall consist of h school oe highr school eqa ibalent. FlourCmembersrshall enrolled in an Iowa City hig represent City, Regina, Tate, and West high schools. The three remaining members shall be at large. All members shall be appointed for two year terms beginning January 1. All ages shall be calculated on the date ofli atiolnn All memlbers shall be es dents of more than 18 years of age at the time of app Iowa City. 4. Members of the Commission at the time changes are made to the membership requirements will be allowed to finish existing terms. 5. A parent or guardian must sign the application of a person applying for an age 15-17 seat on the Commission. RES. No. 08-345 Page 2 6. The Council shall choose one (ndconecil1) councilomemberstohserve nas lan alternate Youth Advisory Commission a ( I in to serve on the Commission and liaison. Said liaison shall interview persons app y 9 make a recommendation to Council. Said liaison shall attend the Commission's meetings. 7. The City Clerk of the City of Iowa City, Iowa shall be authorized to take whatever administrative action is necessary to provide staff assistance and information necessary to aid the Commission in the performance of its duties. 8. The Commission shall adopt a set of By-Laws to be approved by the City Council which the Commission deemsthe ordsnances o atdhelSCby ofolowanC tytl ag dhn ac ondance w th Commission, subject to the Iowa Open Meetings law. 9. Resolution No. 05-371 is hereby repealed. Passed and approved this 2nd day of December , 2008. ATTES~ roved by ~~-zit -r~~ City Attorney's O ce the It was moved by Correia and seconded by Wright - Resolution be adopted, and upon roll call there were: AYES: x x ~- ~- x x X NAYS: ABSENT: Bailey Champion - Corriea Hayek _ O'Donnell Wilburn --Wright MarianlresNouthAdvComm. d oc Updated 01/01/10 Youth Advisory Commission Contact Information Term: 1/1/09 - 12/31/10 Position Vacant (Tate High) Term: 1/1/10 - 12/31/11 Position Vacant (Regina High) Term: 1/1/09 - 12/31/10 Luan Heywood (City High) 1207 Tyler Ct Iowa City, IA 52240 Term: 1/1/09 - 12/31/10 Zach Wahls (West High) 1215 Santa Fe Dr Iowa City, IA 52246 Term: 1 / 1 / 10 - 12/31 / 11 Alexandra Tamerius (At-Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Term: 1 / 1/ 10 - 12/31 / 11 Arianna Aron (At Large, from City High) 700 South 1 S` Ave Iowa City, IA 52245 Term: 1/1/10 - 12/31/11 Gary Black (At Large, from City High) 419 South 7`h Ave Iowa City, IA 52245 City Council Liaison Ross Wilburn Cell - (319)530-5156 Staff Marian Karr, City Clerk Work - (319)356-5041 Cell - (319)936-1009