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Home My WebLink About2010-07-13 Youth Advisory CommitteeREVISED YOUTH ADVISORY COMMISSION AGENDA Tuesday, July 13, 2010, 10:30 AM Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Introduction of New Members 3) Election of officers Chair Vice Chair Secretary 4) Approve minutes of April 12 5) Update on vacancies 6) Budget update Global Village contact 7) Sub-Committee appointments Grant Programming (Wahls, Tamerius, Black) a) Update on applications, guidelines Website & Advertising (Heywood, Tamerius, Gao) Recognition Scholarship (Wahls, Gao) Other 8) Sunday Bus Service 9) Review of Grant Application from Summer of Solutions Recommendation from subcommittee (Wahls, Tamerius, Black) 10) City Council Update 11) Meeting Schedule Summer Schedule Next scheduled meeting Monday, August 2, 7:00 PM MINUTES YOUTH ADVISORY COMMISSION April 12, 2010 - 7:00 PM HARVART HALL, CITY HALL Members Present: Zach Wahls, Luan Heywood, Gary Black, Jerry Gao Members Absent: Alexandra Timarius Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: PRELIMINARY The meeting was called to order at 7:05 p.m. Luan Heywood chaired the meeting. ELECTION OF OFFICERS: The Commission postponed the election of officers by one more month due to Timarius' absence. Wahls motioned to postpone the election of officers until May. Gao seconded the motion. The motion carried unanimously, 4/0. MINUTES: Wahls motioned to approve the March 8 minutes. Gao seconded the motion. The motion carried unanimously, 4/0. VACANCY UPDATE: The Commission briefly discussed the vacancy situation, one at Tate and one for Regina. Karr reported that she had been contacted by a Regina student interested in the vacancy. Black reported that he had successfully put fliers up in Regina, so hopefully, the Regina vacancy will be filled by the next meeting. Black stated he will continue his efforts with Tate. Heywood reported that it's likely she'll be around for the rest of her term, and Gao said that the likelihood of him being around the rest of the year is increasing for him well. YOUTH ADVISORY COMMISSION April 12, 2010 Page 2 of 3 BUDGET: The Commission briefly discussed the budget. $1,000 still remains in the budget for Youth Empowerment Grants, and There have been no expenditures since the last meeting. Wilburn noted that $250 remained in the Global Village budget as well and suggested the possibility of having the Commission fund a youth group at the Global Village. Black said he would contact the Summer of the Arts and see if they had any ideas. Karr volunteered contact information. Karr mentioned that sooner, rather than later, YAC might want to update the Grant application/process and guidelines. Gao and Wahls will look over everything and bring a list of suggestions to the Commission at the next meeting. SUBCOMMITTEE APPOINTMENTS: Gao agreed to serve on the Website & Advertising and Grant Programming Committees. CITY COUNCIL UPDATE: Wilburn mentioned that the 21-only policy will be in effect June 1. He then briefly ran through the options that may soon be facing council. He also reported that the 18-only initiative was now, essentially, off the table. MEETING SCHEDULE: The next meeting will be Monday, May 3rd at 7:00. ADJOURNMENT: Wahls motioned to adjourn. Black seconded the motion. The motion carried unanimously, 4/0, 7:40 p.m. YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2010 (Meeting Date) NAME TERM EXP. 1/10 2/22 3/8 4/12 Gary Black 12/31 /11 N M X X X Luan Heywood 12/31 /10 N M X X X Alexandra Tamerius 12/31 /11 N M X X O/E Zach Wahls 12/31 /10 N M X X X Jerry Gao (At Large) 12/31 /11 --- --- --- X Position Vacs (Regina) 12/31 /11 --- --- --- Position Vacs (Take) 12/31 /10 --- --- --- KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting/No Quorum --- = Not a Member Criteria for Eva/eating "Youth Empowerment Grant"App/icants Required Criteria: Applicants will be judged by the Youth Advisory Commission based on the following. • Must be 15-21 years of age at time of application and reside in Iowa City • Project location must be in Iowa City • Extent of youth empowerment by and/or through the project • Positive effect of project on Iowa City community • Uniqueness of project (Not duplicating another project) • Feasibility of plan to carry out the project as documented • Likelihood that the project can be completed within funding year • Degree to which project is an appropriate use of public funds • Strength of presentation to Youth Advisory Commission Other Considerations: The following criteria may be considered, but are not required. • Amount of community involvement in the project. • Degree of project benefit relative to the cost • Probability that the project would create continuing benefit to Iowa City • Outside assistance is not necessary, but will be taken into consideration. o~ erk ~v n GvEC3.criteri a. d~c 0 ~,..., r.~~a ~ ~ -- ~~ r ri ,~•~ ..e~,,e t ~r~ d~a ~~ .., 1V~ ~ol;~~ j ~ i ._ ~ = ®~~ ,. ~®.aii ~~ Cr~t~~t~F I~~~~~~Ci~rv L ~/ V w0 ~~ ~ ~ J Youth Empowerment Grant Application Materials Note: Applicant must be 15-21 at time of application and reside in Iowa City. Applicants are also asked to submit a cover letter with their application, briefly describing their project. I. Contact Information Applicant Name: -t / Date of firth: Address: Ln . Phone Number: 3 i ~- 5~~ - ~~~,~ Email: _ , School: - ~5 ~ 5 ~S(c _ ~~ ~`, II. R.,jec~nf~s~rx~ation Sponsor Name: n/~ Organization: Address: ~- c~ . Pox "7zc~ti ~ sa ~,_ ~ Phone Number: ~I~-S'~l ~ ~',7~1 Email: ,~.1Y1'\~-~'U~SU ~~`~1ti~S. IC-~G 1 ~~~ ~~ ~I,u Relation to Applicant: ~--- , ~ifion is: i =6~~ Rublic Property _.a ~ ~..,,, ~ _~.: ]~,~rivate Property _~ C'~.J ~ School District Property Time period of proposed project: From ~ ~ ~U~C to ~~ ~ ~ ( 2 ~Q Proj should be completed by June 30, 2009. Project must be located in Iowa City. 5~ w ~` ~ . i~ . ~ . _ L _ _ _ .. __ ._ __ _ .. _a7 What sources of help do you expect to receive? Please list all material, volunteer or mon- o+ryr.. n«~~+nn~P ~~~~ expect to receive for your aroiect. Outside Assistance Type: Volunteer/Cash/Material Status: Anticipated/Committed ~ 5 ~,~n-tM-~ti :, k 3. N Q Note: Outside assistance is not necessary, put WIII mQ.~iaKen mro consiaeranon. ~~ ~ r..-,i.:: III. Estimated Project Costs `^' "~ ~ 3~ ~ t 1 ~~ Please provide estimates for all project expenses you would want reimbursed. You ado n°ot have td' include actual quotes, but should give reasonable estimates. Please list all things you want :re~i'iburst~ment<if~~, such as equipment, supplies, labor costs, rental fees, etc. _. -° T pe of Expense YAC Grant Used Other Fonds Used ~, - 5 2. ~ v~~11~ Ib0 3. /ho..y e~5 ~ (~ 5. ~. Sv ~ 'P~ c~G~C'-, 6. I'~ ~:t i 7. L~ ~ 8. ~-- ~ ~ ~, c; ~ ~„~ I TOTAL: ~ `~ Use additional pages if necessary. Explain why you are doing this project, who it will benefit, and how it will help the Iowa City community. Less than 200 words, please. Add additional pages if necessary. IV. Estimated Project Duration Please explain what you will do to prepare for your project, when you will do it, and what you will be doing at that time. We do not expect this to be final, but planning ahead ensures +h..+ +he .~..-..ie.-+ ~.~III he c~~rraccf~il_ ...~. ...- r--~--- Date - - - Activity Resource Used ~ ~ J ~ ~~~ ~ ~ ~~ a~^~ Su rn n~ ~ 5 ~Y'~v- ~ j r ~ , ~) ~~ ~.~- `~ ~ ~(,~. ~ ,~ U ~) l'~.1C.~S~ ~. v ~ ~c~ ~ ~ ,~ ~ ~ ~~ J n S~ a ~ C~ ~ ~e~ :~ C~-~ ~, F 5~~ ~"_"-~' ~~ v ~ ~ ~ ~~ ~~~ ~ ~- J ~ .~ I, ~ ~ -Z ~ ~~ ~~ ~ ~~`'~ ~ ' ~ ~a~g ~ ~- ~ bl i `~ loc~~~ l certify that this is the best informa ion I have available about my project at this time. I do hereby affix my signature: Applicant's Signature Sponsor's Signature clerk/YouthEmpowermentGrant. indd ~ i C.~ Date rv Date t .,~. ~ T~ i.,W _ 4 ~ R-•a# r~ ~ ~~ y ,...... ~__ ,, -~-.a,..,~ r Updated OS/Il/10 Youth Advisory Commission Contact Information Term: 1/1/09 - 12/31/10 Position Vacant (Tate High) Term: 1/1/10 - 12/31/11 Matt Lincoln (Regina High) 715 Caroline Ave Iowa City, IA 52245 Term: 1/1/09 - 12/31/10 Luan Heywood (City High) 1207 Tyler Ct Iowa City, IA 52240 Term: 1/1/09 - 12/31/10 Zach Wahls (West High) 1215 Santa Fe Dr Iowa City, IA 52246 Term: 1/1/10 - 12/31/11 Alexandra Tamerius (At-Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Term: 1 / 1 / 10 - 12/31 / 11 Jerry Gao (At Large) 29 Coll Court Iowa City, IA 52246 Term: 1/1/10 - 12/31/11 Gary Black (At Large, from City High) 419 South 7`h Ave Iowa City, IA 52245 City Council Liaison Ross Wilburn Cell - (319)530-5156 Staff Marian Karr, City Clerk Work - (319)356-5041 Cell - (319)936-1009