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Home My WebLink About2010-08-13 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION AGENDA Friday, August 13, 2010, 10:30 AM Lobby Conference Room, City Hall 410 East Washington Street 1) Call to Order 2) Approve minutes of July 12 3) Update on vacancies 4) Budget update 5) Sub-Committee appointments Grant Programming (Wahls, Tamerius) a) Update on applications, guidelines Website & Advertising (Heywood, Lincoln, Gao) Recognition Scholarship (Wahls, Gao, Tamerius) Other 6) Sunday Bus Service (scheduled for City Council 8/30) 7) City Council Update 8) Meeting Schedule Next scheduled meeting 9) Review of Grant Application from Summer of Solutions Recommendation from subcommittee (Tamerius) MINUTES YOUTH ADVISORY COMMISSION July 13, 2010 -10:30 AM HARVART HALL, CITY HALL PRELIMINARY Members Present: Zach Wahls, Alexandra Timerius, Jerry Gao, Matt Lincoln Members Absent: Luan Heywood, Gary Black Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: The meeting was called to order at 10:30. Moved by Wahls, seconded by Timerius, to appoint Jerry Gao temporary chair for the meeting. The motion carried unanimously, 4/0. Gao introduced new member Matt Lincoln of Regina High School to the Commission. ELECTION OF OFFICERS: Moved by Timerius, to nominated Luan Heywood for Chair. Seconded by Gao. Wahls offered to serve as Vice Chair, and suggested Lincoln serve as Secretary. After discussion the Commission agreed to one motion approving the following slate of officers: President -Luan Heywood Vice Chair -Zach Wahls Secretary -Matt Lincoln Gao moved to elect the new officers. Wahls seconded the motion. The motion carried unanimously, 4/0. New vice chair Wahls now chaired the meeting. MINUTES: Wahls motioned to approve the April 12 minutes. Gao seconded the motion. Timerius noted one correction noting the spelling of her last name was incorrect in the April minutes. The motion carried unanimously as amended, 4/0. VACANCY UPDATE: The Commission briefly discussed the one remaining vacancy from Tate High School. BUDGET: The Commission discussed the budget for the new fiscal year. $2,000 has been appropriated for the Youth Empowerment Grant. The Commission also discussed the Global Village situation. It was in the hopes of the Commission to use the appropriated money from the previous fiscal year, to aid Summer of the Arts, specifically Global Village. But since the event has passed and it is a new fiscal year, the appropriated money was returned to the City at the end of the fiscal year. Youth Advisory Commission July 13, 2010 Page 2 SUBCOMMITTEE UPDATES: The Grant Programming committee was tasked to compose suggestions for improving the application and guidelines for the Youth Empowerment Grants, which give youth in the community funds to complete projects to better the community. Wahls addressed many suggestions for the applications including: - placing the Youth Advisory Commission somewhere on the application form - added that not all projects will have a sponsor - each application should have a return address (City Clerk's office) at the bottom of the page Wahls also suggested changes to the guidelines of the Youth Empowerment Grant including: extending the grant cap to $1,000 per grant per project and group per fiscal year. Copies of the proposed changes will be provided in the next meeting packet. The Commission can approve a new application and guidelines at the next meeting. There would be no changes to the Youth Empowerment Grant's criteria at this time. Timerius expressed interest in changing from the Website and Advertising Subcommittee to join the Recognition Scholarship Subcommittee. Lincoln joined the Website and Advertising Subcommittee. SUNDAY BUS SERVICE: Due to a Citizen's Petition for Iowa City to adopt a Sunday Bus Service, Wilburn stated that the City Council will discuss Sunday Bus Services at their next work session on August 16. Karr added that information regarding the Sunday Bus Service can be given to the Commission no earlier than August 12, the day in which the City Council would receive the information. The Commission showed interest in meeting in between the dates of August 12 and August 16, to take a position on Sunday Bus Services. The Commission set a tentative date for their next meeting of August 13 at 10:30 AM. CITY COUNCIL UPDATES: Wilburn mentioned that the City Council acted upon a petition to repeal the 21-only policy. The Council had two options: either repeal the ordinance or place it on the ballot. The City Council voted unanimously to place the 21-only policy on the ballot. Wilburn also discussed that the City will be interviewing candidates for a City Manger in September. The City Council also approved a new Police Substation in Pepperwood Plaza The City is now also proceeding with a new Animal Shelter. REVIEW OF GRANT APPLICATION FROM SUMMER OF SOLUTIONS Wahls removed himself from the meeting due to a conflict of interest on the grant application. However since the Commission lost a quorum, the issue could not be discussed and the meeting was immediately adjourned, 11:21 AM. Minutes submitted by Lincoln 0 E 0 U ~" O O ~~ ~> O 'p N Q m m ~ ~ ~ o ~ ~a ~ a Z O ~Q ~~ ~O Owo °"' V ~ o p ~U~ c OZQ oz~' ~ Q W v Q O ~ O ~ X X X X ti ti ~ ~ ~ ~ ~ ; ~ cfl Z Z Z Z Z ' M ~ ~ ~ ~ ~ ~ i to Z Z Z Z Z ' ' r /~ X X X O M X X X X N X X X X N ~ ~ Z ~ Z ~ Z ~ Z ~ ~ T r O ~ O ~ r' O ~ d W X M N M N M N M N M N M N M N ~ W ~- ~ ~ r- ~ ~ ~ a Z ~ .-. ~d ~ ~ ~ a L d O ~ Z `y v ~~ ~ r d r.+ +, ~ d ~ ~ ~ d ~ ~ N N a`aaZZ° II II LLJ II II XOpZ W Y ~3 Updated OS/01/10 Youth Advisory Commission Contact Information Term: 1/1/09 - 12/31/10 Position Vacant (Tate High) Term: 1/1/10 - 12/31/11 Matt Lincoln (Regina High) 715 Caroline Ave Iowa City, IA 52245 Term: 1/1/09 - 12/31/10 Luan Heywood (City High) 1207 Tyler Ct Iowa City, IA 52240 Term: 1/1/09 - 12/31/10 Zach Wahls (West High) 1215 Santa Fe Dr Iowa City, IA 52246 Term: 1/1/10 - 12/31/11 Alexandra Tamerius (At-Large, from City High) 2911 Eastwood Dr Iowa City, IA 52245 Term: 1/1/10 - 12/31/11 Jerry Gao (At Large) 29 Coll Court Iowa City, IA 52246 Term: 1/1/10 - 12/31/11 Position Vacant (At Large) City Council Liaison Ross Wilburn Cell - (319)530-5156 Staff Marian Karr, City Clerk Work - (319)356-5041 Cell - (319)936-1009 ~~ Updated 07/01/2010 YOUTH ADVISORY COMMISSION BUDGET FY11 (7/1 /10-6/30/11) FY11 Budget Funds Used Balance Forums $1,000.00 --- $1,000.00 Website 8~ Advertising $1,000.00 --- $1,000.00 Empowerment Grants $2,000.00 --- $2,000.00 Recognition Scholarship $500.00 --- $500.00 Total Remainina in Budaet $4,500.00 S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2011 ~5 r ~`_,;,®~,~ CITY OF ICJ1lVA CITY E~C~R Date: August 4, 2010 To: Youth Advisory Commission From: Marian K. Karr, City Clerk Re Grant Application and materials I will not be at your August 13 meeting and wanted to share a couple of observations on the materials included in your packet: The changes noted were only those discussed and present by Zach at our last meeting. There are a number of websites and materials we currently have that should be reviewed if changes are made in the application. Secondly, if the applicant is under the age of 21 we do need a sponsor name and contact information. You may wish to consider instead of (if applicable) as proposed (must be provided if the applicant is under 21) or some other sort of clarification language making it clear we do need someone over 21 as a sponsor. th Advisory Commissi ~.~.®~ ~il!~~''~'~ „~®,~'~ ~.a~.._ CITY C71- I C)1rV1'~ C 17 Y CITY CLERK'S OFFICE Youth Empowerment Grant Application Materials Note: Applicant must be 15-21 at time of application and reside in Iowa City. Applicants are also asked to submit a cover letter with their application, briefly describing their project. I. Contact Information Applicant Name: Sponsor Name: jif a~plicablel Date of Birth: Organization: Address: Address: Phone Number: Phone Number: Email: Email: School: Relation to Applicant: II. Project Information Location is: ^ Public Property Time period of proposed project: ^ Private Property ^ School District Property From to Project should be completed by June 30, 3699: Project must be located in Iowa City. What is the mission of your project? Explain why you are doing this project, who it will benefit, and how it will help the Iowa City community. Include specific information re ag_ rding a youth component and explain how the wider Iowa City community benefits from this protect. Less than 200 words, please. What sources of help do you expect to receive? Please list all material, volunteer or mon- etary assistance you expect to receive for your project. Outside Assistance Type: Volunteer/Cash/Material Status: Anticipated/Committed 2. 3. Note: Outside assistance is not necessary, but will be taken into consideration. III. Estimated Project Costs Please provide estimates for all project expenses you would want reimbursed. You do not have to include actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as equipment, supplies, labor costs, rental fees, etc. Type of Expense YAC Grant Used Other Funds Used 1. 2. 3. 4. 5. 6. 7. 8. TOTAL: Use additional pages if necessary. IV. Estimated Project Duration Please explain what you will do to prepare for your project, when you will do it, and what you will be doing at that time. We do not expect this to be final, but planning ahead ensures that the project will be successful:F and helps us ga~ae commitment to the project. Date Activity Resource Used I certify that this is the best information I have available about my project at this time. I do hereby affix my signature: Applicant's Signature Sponsor's Signature (if apnlicablel Date Date Please return completed form to: Youth Advisory Commission c/o City Clerk 410 E. Washington Street Iowa City, IA 52240 Allow days for review of this a~olication. Gerk/Youth EmpowermentGrant. indd ~~~ ~ Youth Advisory Commission -Youth Empowerment Grant Overview Page 1 of 1 c« iBack to Site Youth Empowerment Grant Overview The Youth Empowerment Grant is intended to encourage Iowa City youth to pursue projects for the benefit of the community. By providing funding, this program facilitates positive and constructive youth involvement. Young Iowa City applicants, with a sponsor, will apply for up to $500 to be used on a project to improve Iowa City. They will complete the application process, present their final proposal to the Youth Advisory Commission (YAC) for approval, and receive notification of the decision. If awarded, they will have until June 30, 2009 to complete their project. While benefiting the community, the program empowers youth by providing them with experience useful in nonprofit management, leadership, and grant writing. They will have to design a feasible plan, follow a budget, and complete their project. They will have the support of their sponsor and the YAC, but the success of the project depends solely on the youth. The Youth Empowerment Grant embodies the mission of the Youth Advisory Commission by encouraging meaningful participation in the Iowa City community. View the Application Form This page links to information stored in Adobe Acrobat format. If you require software to view these files, a reader may be attained free at Adobe's website. http://www.icgov.org/default/?id=1580&output=print 7/14/2010 Frequently Asked Questions Who can apply? Any person aged 15 to 21 who resides in Iowa City who needs funding for a project that benefits Iowa City may apply. Applicants must have a community sponsor co-sign their applications. Who should sponsor my project? Your sponsor should be an adult who will provide guidance and assistance on your project. They must co-sign your application, so they will be fairly involved in the process. Ideal sponsors include teachers and community group leaders. How much funding can I apply for? The maximum amount awarded per project is $500 per year. How many grants are awarded? We have $1500 to award this fiscal year. Assuming each project is awarded the maximum of $500, we will have three projects funded. When should I apply? You should complete the application as soon as possible, since the applications are reviewed in a timely manner in the order that they are received. When must my project be completed? Your project should be completed by June 30, 2008. If you wish to continue your project beyond that date, you must reapply for funding for the next year. How is the money disbursed? If you are under 18, we will reimburse your sponsor for approved expenses. You provide your Youth Advisory Commission (YAC) liaison with receipts from all transactions you want reimbursed for, and your sponsor will receive a check in a timely manner. If you are 18 or older, we will reimburse you for your approved expenses. You provide your YAC liaison with receipts from all transactions you want reimbursed for, and you will receive a check in a timely manner. Since we can only reimburse expenses, you may need to have your sponsor purchase the supplies that you need. As long as the expenses were approved, they will be reimbursed. What happens after I submit my application? Once we receive your completed application, you will meet with a liaison from the YAC. You will discuss your project with them, and they will answer your questions. After that meeting, you will be given a date when you can present your project to the YAC for evaluation. After being evaluated, you will be informed in a timely manner of our decision. What types of projects would be appropriate? Your project should be based in Iowa City. Some possible project ideas include: • Iowa River cleanup • After-school tutoring • Drug and alcohol-free community event, like a youth "Battle of the Bands" • Healthy habits awareness campaign clerk/YAC/faq.doc ~~.~®vJ :;III, ~"' ~~r~~ .~...~ CITY OF IOWA CITY 4I0 East Washington Strcct Iowa City, Iowa S 2240- I $26 (3I9) 356-5000 (3 t 9) 356-5009 FAX W R'w.ICgpV'.Org Youth Empowerment Grant Overview The Youth Empowerment Grant is intended to encourage Iowa City youth to pursue projects for the benefit of the community. By providing funding, this program facilitates positive and constructive youth involvement. Young Iowa City applicants, with a sponsor, will apply for up to $500 to be used on a project to improve Iowa City. They will complete the application process, present their final proposal to the Youth Advisory Commission (YAC) for approval, and receive notification of the decision. If awarded, they will have until June 30, 2009 to complete their project. While benefiting the community, the program empowers youth by providing them with experience useful in nonprofit management, leadership, and grant writing. They will have to design a feasible plan, follow a budget, and complete their project. They will have the support of their sponsor and the YAC, but the success of the project depends solely on the youth. The Youth Empowerment Grant embodies the mission of the Youth Advisory Commission by encouraging meaningful participation in the Iowa City community. clerk/YAC/Youth Empowerment Grant Overview.doc Criteria for Eva/eating "Youth Empowerment Grant"App/icants Required Criteria: Applicants will be judged by the Youth Advisory Commission based on the following. • Must be 15-21 years of age at time of application and reside in Iowa City • Project location must be in Iowa City • Extent of youth empowerment by and/or through the project • Positive effect of project on Iowa City community • Uniqueness of project (Not duplicating another project) • Feasibility of plan to carry out the project as documented • Likelihood that the project can be completed within funding year • Degree to which project is an appropriate use of public funds • Strength of presentation to Youth Advisory Commission Other Considerations: The following criteria may be considered, but are not required. • Amount of community involvement in the project. • Degree of project benefit relative to the cost • Probability that the project would create continuing benefit to Iowa City • Outside assistance is not necessary, but will be taken into consideration. clerk/YAC/YEG-criteria. doc ~~ ~ ~Q., WoUit~ y ~l.tl ~~~h ~ i-T ~- ~a F ~ ~•~~~r~ ~ ~ ~: I C'nntnct Infarmation l~~-~. ~ ~ ~, ~ Youth Empowerment Grant Application Materials ~~ Note: Applicant must be 15-21 at time of application and reside in Iowa City. Applicants are also asked to submit a cover letter with their application, briefly describing their project. Applicant Name: ~(~, ~ Date of firth: ~' Address: ~~7 Phone Number: J ~ ~ - 5~ f - ~~~~ Sponsor Name: n jG Organization: Address: ~~ ~ ~ ;~ ~ C~ h, ~~ ~~ Phone Number: Email: Email: , f/vla r ~ ~.v"~~" ~ ~_ ~~ ~ ill . C c ~ 1~I~-Vr~ ~ s y f ~fi ~~ ~: I ~- ~G i ~ ~ J~~-^~'-~ Scch-o~o(l,: Relation to Applicant: l~ if ~9 f~J ~I- S rln/l~l/~ ~~ ~r~ ( ~c ~ 1 l~ S t U ~'~_ 1~v1~ t~ P 4~ - II. R:rac~jec~~=anfo'hmation Locai~on is: ~ --13ublic Property Time period of proposed project: . a ~~.. n.-~ ~--' '~ private Property ~ ` ~ZQQ 1 to ~ ~/~`~ ~, 2~~ ~~ ~, t=~ From 0 School District Proj should be completed by June 30, 2009. Property Project must be located in Iowa City. J `L What sources of help do you expect to receive? Please list all material, volunteer or mon- etarv assistance you expect to receive for your project. Outside Assistance Type: Volunteer~Cash~Material Status: Anticipated~Committed 3. Q Note: Outside assistance is not necessary, but will bE,~taken iRtb consideration. - ~~„ ~:, .Y m 4 '- III. Estimated Project Costs ~ '° ~ '-~,.'~ Please provide estimates for all project expenses you would want reimbursed. You ~do~ri'ot have t~ include actual quotes, but should give reasonable estimates. Please list all things you want retmbur-sement~ffo~~ such as equipment, supplies, labor costs, rental fees, etc. ::~ Type of Expense YAC Grant Used Other Funds Used ~ ~ U ~ 2. v~rY1~ i V~ 3. /~.~/" ~ ~(~ 4. sn „~12~~ 5. ~ S~ r °ey ~~~?. 6. I'~ ~ ~~ -e~' j ~ ~ 7. , Gi~ O - TOTAL: .~ ~ ~~ Use additional pages if necessary. Explain why you are doing this project, who it will benefit, and how it will help the Iowa City community. Less than 200 words, please. Add additional pages if necessary. IV. Estimated Project Duration Please explain what you will do to prepare for your project, when you will do it, and what ou will be doing at that time. We do not expect this to be final, but planning ahead ensures that the project will be successful. Date Activity Resource Used j C++ J ~ ~ ~~ J s~ ~ d~. ,~( ~t ~ ~1r//1 Cam---- ~~~ ~-~ ~ 5~~,,~„_;,.~~-~~ F ~)ti ;~ -~ ~~~" ~a ~~~- Q -U j ~ ~ c °z-'~ C I certify that this is the best inform hereby affix my signature; QUe1 ~ `c, ~c:G~~~~~~ n I have available about my project at this time. I do Applicant's Signature Sponsor's Signature clerk/YouthEmpowermentGrant. indd Date Date f:~ ~ - t_._ - °- r r'°° ~ __ U - , -- i C ,J _ ~~ y . ._. ~ ~ , .. y _~ y _ - -<--, ~~ l ~~..,_ ~rrr".:.II~ ~, ~, ®i~ ~ ~ ,~ Ct F I+~'' C,~~'' Youth Empowerment ~~'I~'t Application Materials "~{I•u! Note: Applicant must be 15-21 at time of application and reside in Iowa City. Applicants are also asked to submit a coy r~h~t~eilrvirit~ #heir application, briefly describing their project. t'• .• { ~ ~n ~ ~ ~: ; .; I. Contact Information A plicant Name: 1' lC~t( Date of Birth: J Address: ,~ `~nw~. ~ ~T ~~~.. L7~7`lf~ Phone Number: Sponsor Name: ~IL~ Organization: ~t1YY~WAQ.oE P.d .. ~ ..~ ,~ Address: `~. ~ , ~ cam ,~ ~~c~~t( .~- ~ ~.~ Phone Number: Email: b Email: iM r ~,. ~ ..~~. ~~ at~, SIiW`~.r~~5f)~V~'1~~ ,i~ r~l~~~~~r, School: ~ Relation to Applicant: F./ L:7'~n.^. :.m" 'S~ ~.ds'~'t ~~ ~"&141 ~ ~ F '~ 'tF a4 ~1' t=- II. Project Information Location is: ~I Public Property Time period of proposed project: ,~ Private Property I ,., ~.~ ~~ ~~~ ;~ ~ ~~ i ~~. From ~y U ~r~~ B S~ to ~} ~ f ~' School District Prgjed should be completed by Tune 30, 2009. Property Project must be located in Iowa City. What is the mission of your project? ,~ 1 ~~ ~ i' ~,(~ (~ ~:~;~ ~;r~ ~ ~~~li ~",~ ~l ~ ~v ? ~~ is r~ ~ f r ~ ~ ~:~i~f~ "~, ~ ~?, 4; ,~ M ; <~, ~ ~ ~° ( (~ r ~ ~„ What sources of help do you expect to receive? Please list all material, volunteer or mon- etary assistance you expect to receive for your project. Outside Assistance Type: Volunteer~Cash~Material Status: Anticipated~Committed .-._ `~ 2. ~. ~ j~~~ , ~~ ~ ~ ~'~ (,,,~,, ~,2~ ~crAlr'i~~PS ~ ~' ~~ ~ € ~i~~~i,.,. ~ ~ ( } ~_ ~, p/~~ \.` N 4 ~ P1 Via. Note: Outside assistance is not necessary, but will be taken into consideration. III. Estimated Project Costs Please provide estimates for all project expenses you would want reimbursed. You do not have to include actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as equipment, supplies, labor costs, rental fees, etc. Type of Expense YAC Grant Used Other Funds Used 1. .Qv~'~ ~ 5 t°~ r~~ 2. ; u c.~ ~~f~ ~~~a~ `~ _ l f 3. ~. f ! ~i r ~ ~. ~"~ c' ~:_ 5. .;~ ,~. 6. =~ ~- c.~ ~. ._ `~~; ,tom. _ _ ~-~. TOTAL: ~ ~' Use additional pages if necessary. Explain why you are doing this project, who it will benefit, and how it will help the Iowa City community. Less than 200 words, please. Add additional pages if necessary. IV. Estimated Project Duration °lease explain what you will do to prepare for your project, when you will do it, and what you will be doing at that time. We do not expect this to be final, but planning ahead ensures that the project will be successful. Date Activity Resource Used ~ ~_,. ~ l,~ ~ t, ~. ~. N O_ C~ C:7 ~_ s: ~ ~ '~~ a"i ~-°^" ~~ 0° ~ ~'P • ~ ~ ("~-L ~'~ -.~ certify that this is the best information I have available about my project at this time. I do ffix my signature: Applicant's Signature Sponsor's Signature Date ~~~ Date ~~~ ~~ .ue~ ~~~ f-,i clerklYouthEmpowermentGrant. i ndd