HomeMy WebLinkAbout2010-10-03 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, October 3, 2010, 4:00 PM
Lobby Conference Room, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of September 5
3) Update on vacancies
4) Budget update
5) Sub-Committee reports
a) Grant Programming (Wahls, Tamerius)
1) Update on applications, guidelines, website and materials
2) Distribution and/or publicity
b) Website & Advertising (Heywood, Lincoln, Gao)
c) Recognition Scholarship (Wahls, Gao, Tamerius)
1) Distribution
2) Press Release and/or publicity
d) Other
6) City Manager Update
7) City Council Update
8) Meeting Schedule
Next scheduled meeting
~~
YOUTH ADVISORY COMMISSION
Sunday, September 5, 2010- 1:00 PM
HARVART HALL, CITY HALL
DRAFT
Members Present: Luan Heywood, Zach Wahls, Alexandra Tamerius, Jerry Gao, Matt Lincoln
Members Absent: None
Staff Present: Marian Karr, Ross Wilburn
Others Present: None
CALL TO ORDER:
The meeting was called to order at 1:06 PM. Heywood chaired the meeting.
MINUTES:
Wahls motioned to approve the August 13 minutes. Tamerius seconded the motion. It was clarified that
Wahls left the meeting for discussion of the grant so adjournment vote should reflect 4/0. The motion
carried unanimously as amended, 5/0.
UPDATE ON VACANCIES:
The Commission has the Tate and an At-Large position open. Karr clarified that the new At-Large
position must be advertised for 90 days if there is an unequal gender balance, however if the gender
balance is not an issue, the position can be filled in 30 days.
BUDGET UPDATE:
The Commission has not used any funds.
SUBCOMMITTEE REPORTS:
The Commission discussed the Grant Programming Subcommittee. Wahls had mentioned a change he
would like to see in the Youth Empowerment Grant application, that if an applicant is 18 or older that a
sponsor would not be needed. Karr stated that a sponsor would be needed for an individual 18 years or
older. Next, the Commission discussed whether to change the age limits for the applicants of the Youth
Empowerment Grant. The current age limit was from 15-21. The Commission noted that they would like
to see the limits be extended to reach the younger students in Iowa City, and the Commission discussed
"youth" should be defined as an individual 18 years or younger.
Wahls proposed a motion to change the application age limits for the Youth Empowerment Grant from
the current ages 15 to 21, to 12 to 18, noting that those individuals who are 18 will still need a sponsor.
Tamerius seconded the motion. The motion carried unanimously, 5/0.
The Commission next discussed the Website and Advertising Subcommittee. Karr stated that the website
will be updated to accommodate the changes made to the age limits of the Youth Empowerment Grant
and deadline would be altered as well.
YOUTH ADVISORY COMMISSION
September 5, 2010
Page 2 of 4
The Commission discussed the Recognition Scholarship subcommittee report. Wahls mentioned that he
would like the Recognition Scholarship to change "please mail" to "Attention: city clerk's office". Also
the Commission changed the one $500 scholarship to two $250 scholarships. A transcript (# 3 under
Application Process) was deleted. The Commission collaborated to create a new prompt for the essay
about leadership. Wahls suggested a new question:
• What is your definition of leadership? What has it meant in your life and how has it
affected your decisions?
Wahls stated that he would like to see the name of the Recognition Scholarship be changed to Youth
Recognition Grant, recognizing the fact that the Commission would give students money to be spent to
their liking, not intended for a specific purpose. Also the Youth Recognition Grant will be available to all
Iowa City Community School District junior high students including Regina.
Amendments:
• Attention: City Clerk's office
• Two $250 scholarships
• Transcript is not needed
• Recognition Scholarship is replaced by Youth Recognition Grant
• Regina junior high students included with Iowa City Community School District junior
high students for eligibility in the Recognition Grant
Wahls motioned to approve the proposed amendments. Lincoln seconded the motion. Motion passed 4/l,
Heywood opposing.
SUDAY BUS SERVICE:
Wilburn informed that Commission that the City Council discussed Sunday Bus Services and agreed to
do a comprehensive study of the system. The study will be a looking at Iowa City's bus services
including more frequent busing routes which they are hoping to accomplish by next fall. Wilburn also
stated that the money people pay to ride the bus, does not cover the bus expenses. Some Council
Members hope to investigate alternative systems for Sunday service delivery including a voucher system
with local taxi companies for transportation services.
CITY MANAGER INTERVIEW PROCESS:
Karr mentioned that the City Council is interested in having a representative from each board or
commission meet with the finalists for the City Manager position. The representatives would meet on
Tuesday, September 28. Heywood will represent the Commission in the interview process, with Wahls as
the alternate.
YOUTH ADVISORY COMMISSION
September 5, 2010
Page 3 of 4
CITY COUNCIL UPDATE:
Wilburn stated that the City Council discussed Sunday Bus Service and stated a study would be done;
and the city is interested in inviting the chairs of each board to interview and meet with the City Manager
finalists.
MEETING SCHEDULE:
The Commission decided to set a date for the next meeting, Monday, October 3 at 4:00 PM.
REVIEW OF GRANT APPLICATION FROM SUMMER OF SOLUTIONS
Wahls abstained himself from the meeting due to a conflict of interest.
The Commission discussed the two Summer of Solutions applications. Tamerius sent an email to
Margaret Kearney to summarize and clarify the budget of the project. Kearney responded with a list of
costs and an update of the project. The Commission felt that budget and update were more concise and
felt that the project fulfills the purpose of the Youth Empowerment Grant which is to empower youth in
the community. The project facilitated positive youth involvement and betters the community as a whole;
Summer of Solutions created a feasible budget and followed through with the project.
Gao motioned to approve the first grant application for $250 and the second grant application for $500.
Tamerius seconded the motion. The motion carried unanimously, 4/0.
Gao motioned to adjourn, seconded by Tamerius. The motion passed unanimously, 4/0, 2:29 PM.
Minutes submitted by Lincoln.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2010
(Meeting Date)
NAME TERM
EXP. 1/10 2/22 3/8 4/12 5/3 6/7 7/13 8/13 9/5
L.uan Heywood 12/31 /10 NM X X X NM NM O/E X X
AlexandraTarr~erius 12/31 /11 NM X X O/E NM NM X X X
ZadiWat~s 12/31/10 NM X X X NM NM X X X
,ferry Gao (At Large) 12/31 / 11 --- --- --- X N M N M X X X
Matt Liriooh (Regna) 12/31 /11 --- --- --- --- --- --- X X X
Position Vacs (At Large) 12/31 / 11 --- --- --- --- --- --- --- --- ---
Position Varard (Tate) 12/31 / 11 --- --- --- --- --- --- --- --- ---
KEY: X =Present
O =Absent
O/E = Absent/Excused
NM = No meeting/No Quorum
--- = Not a Member
~3
Current Vacancies - YAC
Youth Advisory Commission -One vacancy to fill an unexpired term,
effective upon appointment, ending December 31, 2011.
(Gary Black resigned)
One (1) person - At Large
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, OCTOBER 6, 2010.
Youth Advisory Commission -Two vacancies to fill two-year terms,
January 1, 2011 -December 31, 2012.
(Term expires for Luan Heywood, Zach Wahls)
One (1) person -City High
One (1) person -West High
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, OCTOBER 20, 2010.
Youth Advisory Commission -One vacancy to fill a two-year term,
January 1, 2009 -December 31, 2010
One (1) person -Tate High
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, NOVEMBER 3, 2010.
Youth Advisory Commission -One vacancy to fill atwo-year term,
January 1, 2011 -December 31, 2012
One (1) person -Tate High
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, DECEMBER 1, 2010.
~~
Updated 07/01/2010
Forums
Website 8~ Advertising
Empowerment Grants
Recognition Scholarship
Total Remaining in Bud
YOUTH ADVISORY COMMISSION BUDGET
FY11 (7/1/10-6130/11)
FY11 Budget Funds Uses
$1,000.00 ---
Balance
>1.000.00
$1,000.00 --- $1,000.00
X2.000.00 --- $2,000.00
00 --- ~ $500.00
.00
S:CIk/Youth Advisory Commission/Budget Spreadsheets/FY2011
~~~
Youth Advisory Commission
~~.~~ Youth Empowerment Grant
3i, ...III r+' ~" ~~~
,~,®.~~ Application Materials
~~._ ~ '
~~TY CZF ~~~~ ~~Y~ Note: Applicant must a 15-21 t time of application and reside in
CITY CLERK'S OFFICE Iowa City. Applicants so asked to submit a cover letter with their
application, briefly describing their project.
I. Contact Information
Applicant Name:
Sponsor Name: (if ai?glicablel
Date of Birth: Organization:
Address: Address:
Phone Number: Phone Number:
Email: Email:
School: Relation to Applicant:
II. Project Information
Location is: ^ Public Property Time period of proposed project:
^ Private Property From
^ School District
Property
to
Project should be completed by June 3Q, 399
Project must be located in Iowa City. ~
What is the mission of your project?
Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Include specific information regarding a youth component and explain how the
wider Iowa City community benefits from this project. Less than 200 words, please. add-att=
What sources of help do you expect to receive? Please list all material, volunteer or mon-
etary assistance you expect to receive for your project.
Outside Assistance Type: Volunteer/Cash/Material Status: Anticipated/Committed
2.
3.
Note: Outside assistance is not necessary, but will be taken into consideration.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs, rental fees, etc.
Type of Expense YAC Grant Used Other Funds Used
2.
3.
4.
b.
7.
8.
TOTAL:
Use additional pages if necessary.
IV. Estimated Project Duration
Please explain what you will do to prepare for your project, when you will do it, and what
you will be doing at that time. We do not expect this to be final, but planning ahead ensures
that the project will be successful:, and helps us gauae commitment to the project.
Date Activity Resource Used
I certify that this is the best information I have available about my project at this time. I do
hereby affix my signature:
Applicant's Signature
Sponsor's Signature
jif applicable)
Date
Date
Please return completed form to:
Youth Advisory Commission
c f o City Clerk
410 E. Washington Street
Iowa City, IA 52240
Allow daXs for review of this aRplication.
clerk/YouthEmpowermentGrant.indd 7/10
Youth Advisory Commission -Youth Empowerment Grant Overview Page 1 of 1
«« iBack to Site
Youth Empowerment Grant Overview
The Youth Empowerment Grant is intended to encourage Iowa City youth to pursue projects for the benefit of
the community. By providing funding, this program facilitajes positive and constructive youth involvement. ,fir
u' Young Iowa City applicantS/with asponsor, will apply for up ~b $ o e used on a project to improve Iowa
City. They will complete the application process, present their final proposal to the Youth Advisory
Commission (YAC) for approval, and receive notification of the decision. If awarded, they will have until June
30, 9 o complete their project.
While benefiting the community, the program empowers youth by providing them with experience useful in
nonprofit management, leadership, and grant writing. They will have to design a feasible plan, follow a budget,
and complete their project. They will have the support of their sponsor and the YAC, but the success of the
project depends solely on the youth.
The Youth Empowerment Grant embodies the mission of the Youth Advisory Commission by encouraging
meaningful participation in the Iowa City community.
View the Application Form
This page links to information stored in ~ Adobe Acrobat format. If you require software to view these files,
a reader may be attained free at Adobe's website.
http://www.icgov.org/default/?id=1580&output=print 7/14/2010
Frequently Asked Questions
Who can apply?
yvany ~ IS''
X Any person aged to ,2'f who resides in Iowa City who needs funding for a project that
benefits Iowa City may apply. Applicants must have a community sponsor co-sign their
applications.
Who should sponsor my project?
Your sponsor should be an adult who will provide guidance and assistance on your project.
They must co-sign your application, so they will be fairly involved in the process. Ideal
sponsors include teachers and community group leaders.
How much funding can I apply for?
`I %~~~
X The maximum amount awarded per project is~0 per year.
How many grants are awarded?
~ We have $~EC16to award this fiscal year. Assuming each project is awarded the maximum of
X- , we will have three projects funded.
/~
When should I apply?
You should complete the application as soon as possible, since the applications are
reviewed in a timely manner in the order that they are received.
When must my project be completed?
y( Your project should be completed by June 30 8. If you wish to continue your project
beyond that date, you must reapply for funding for the next year.
How is the money disbursed?
yC ~e will reimburse your sponsor for approved expenses. You provide
your Youth Advisory Commission (YAC) liaison with receipts from all transactions you want
reimbursed for, and your sponsor will receive a check in a timely manner.
If you Ider, we will reimburse you for approved experts .You provide~g~-,
YA~`~iaison with eceipts frorr~--a sactio you w t reimbursed for, an ~-wift eceive
~_.._..
a check in a time man
Since we can only reimburse expenses, you may need to have your sponsor purchase the
supplies that you need. As long as the expenses were approved, they will be reimbursed.
What happens after I submit my application?
Once we receive your completed application, you will meet with a liaison from the YAC. You
will discuss your project with them, and they will answer your questions. After that meeting,
you will be given a date when you can present your project to the YAC for evaluation. After
being evaluated, you will be informed in a timely manner of our decision.
What types of projects would be appropriate?
Your project should be based in Iowa City. Some possible project ideas include:
• Iowa River cleanup
• After-school tutoring
• Drug and alcohol-free community event, like a youth "Battle of the Bands"
• Healthy habits awareness campaign
derk/YAC/faq.doc
~ r
~~~~~
CITY OF IOWA CITY
410 East Washington Strcct
Iowa City, Iowa 52240-1826
(319) 35b-5000
(319) 35f~-5009 FI\X
www.icgo<<.org
Youth Empowerment Grant Overview ~~ - /~
a
`~ The Youth Empowerment Grant is intended to encourage Iowa City youtf~o p sue projects for
the benefit of the community. By providing funding, this program facilitates positive and
constructive youth involvement. 1g~3
~ Young Iowa City applicants, with a sponsor, will apply for up to $58~'to be used on a project to
improve Iowa City. They will complete the application process, present their final proposal to the
Youth Advisory Commission (YAC) for approval, and receive notification of the decision. If
Se- awarded, they will have until June 30, to complete their project.
While benefiting the community, the program empowers youth by providing them with
experience useful in nonprofit management, leadership, and grant writing. They will have to
design a feasible plan, follow a budget, and complete their project. They will have the support of
their sponsor and the YAC, but the success of the project depends solely on the youth.
The Youth Empowerment Grant embodies the mission of the Youth Advisory Commission by
encouraging meaningful participation in the Iowa City community.
clerk/YAC/Youth Empowerment Grant Overview.doc
Criteria for Eva/uating
"Youth Empowerment Grant~App/icants
Required Criteria: Applicants will be judged by the Youth Advisory Commission based on
the following.
~~-r~
~ Must be q-s~fi years of age at time of application and reside in Iowa City
• Project location must be in Iowa City
• Extent of youth empowerment by and/or through the project
• Positive effect of project on Iowa City community
• Uniqueness of project (Not duplicating another project)
• Feasibility of plan to carry out the project as documented
• Likelihood that the project can be completed within funding year
• Degree to which project is an appropriate use of public funds
• Strength of presentation to Youth Advisory Commission
Other Considerations: The following criteria may be considered, but are not required.
• Amount of community involvement in the project.
• Degree of project benefit relative to the cost
• Probability that the project would create continuing benefit to Iowa City
• Outside assistance is not necessary, but will be taken into consideration.
clerk/YAC/YEG-criteria. doc
~~
City of Iowa City Youth Advisory Commission
Youth Recognition Grant 2010
Purpose: To provide grants to deserving Iowa City Community School District or
Regina junior high students who have demonstrated leadership, involvement and
academic success.
Award: Two $250 grants, given to two students selected by the members of the City of
Iowa City Youth Advisory Commission.
Eligibility:
1. Applicant must be a junior high student in the Iowa City Community School District
or at Regina.
2. Applicant must be a resident of Iowa City.
Application Process:
1. Completed application form. Please see your teachers for copies of the application.
2. Two (2) letters of recommendations from choice of teachers, administrators, or
counselors, preferably someone with significant knowledge of applicant's experience
and involvement.
3. Answer the questions below in an essay of a minimum of 300 words:
What is your definition of leadership? What has it meant I your life and how has it
affected your decisions?
Deadline for the application is Wednesday, December 1, 2010. Applications
postmarked after this date will not be considered.
Please mail or submit application in person to:
Iowa City City Hall
Attn: City Clerk's Office
410 East Washington Street
Iowa City, IA 52240
Updated OS/01/10
Youth Advisory Commission Contact Information
Term: 1/1/09 - 12/31/10 Position Vacant (Tate High)
Term: 1/1/10 - 12/31/11 Matt Lincoln (Regina High)
715 Caroline Ave
Iowa City, IA 52245
Term: 1/1/09 - 12/31/10 Luan Heywood (City High)
1207 Tyler Ct
Iowa City, IA 52240
Term: 1/1/09 - 12/31/10 Zach Wahls (West High)
1215 Santa Fe Dr
Iowa City, IA 52246
Term: 1/1/10 - 12/31/11 Alexandra Tamerius (At-Large, from City High)
2911 Eastwood Dr
Iowa City, IA 52245
Term: 1/1/10 - 12/31/11 Jerry Gao (At Large)
29 Coll Court
Iowa City, IA 52246
Term: 1/1/10 - 12/31/11 Position Vacant (At Large)
City Council Liaison
Ross Wilburn
Cell - (319)530-5156
Staff
Marian Karr, City Clerk
Work - (319)356-5041
Cell - (319)936-1009