HomeMy WebLinkAbout2011-05-01 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, May 1, 2011, 4:00 PM
Lobby Conference Hall, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of April 3, 2011
3) Update on vacancies
4) Budget update
2011 Budget
5) Bullying Panel — May 12
6) Sub - Committee reports and appointments
a) Grant Programming (Tamerius, Van Voorhis, Lincoln)
b) Website & Advertising (Lincoln, Gao, Murray)
c) Recognition Grant (Gao, Tamerius, Fosse)
d) Global Village (Van Voorhis, Murray)
e) Appointments
f) Other
7) City Council and Staff Update
8) Meeting Schedule
Next scheduled meeting
YOUTH ADVISORY COMMISSION
Sunday, April 3, 2011- 4:00 PM
HARVART HALL, CITY HALL
DRAFT
Members Present: Jerry Gao, Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, and
Leah Murray
Staff Present: Marian Karr
Others Present: None
CALL TO ORDER:
The meeting was called to order at 4:04 PM.
MINUTES:
Tamerius motioned to approve the minutes. Lincoln seconded the motion. The motion passed
unanimously, 6/0.
UPDATE ON VACANCIES:
The Commission currently has the Tate vacancy.
BUDGET UPDATE:
City Clerk Karr stated that there were no new expenditures.
HUMAN RIGHTS COMMISSION BULLYING PANEL:
Karr noted the memo from the staff of the Iowa City Human Rights Commission regarding the program
on bullying on May 12"', and questioning if the Youth Advisory Commission would like to co- sponsor the
event. Karr stated that the event was pretty well planned and YAC would not have a specific role in the
program. By committing to the program, the Commission would be recognized and have its name placed
in the program as a co- sponsor. Individual Members stated they were not sure they could attend. Karr
stated the Commission Members should be present if they are co- sponsoring, and said other opportunities
could be explored if this event didn't work into YAC schedules at this late date. Commission Members
agreed to c- sponsor and asked that the program be forwarded electronically to all Commission members
so they could check their schedules for the program on May 121".
SUBCOMMITTEE REPORTS:
GRANT PROGRAMMING:
Lincoln joined the Grant Programming Sub - Committee.
WEBSITE & ADVERTISING:
Karr provided the statistics for the Youth Advisory Commission website traffic. Tamerius was interested
in seeing the amount of hits over a 12 -month time. Karr reported that the city is currently looking at
policies and procedures for users; and reformatting and restructuring individual pages. The Commission
YOUTH ADVISORY COMMISSION
April 3, 2011
Page 2 of 4
is able to make any changes in content, but should wait for the policy before making any changes in the
formatting of the site.
GLOBAL VILLAGE:
The Commission committed to represent Brazil in the Global Village on June 4. The Commission also
created a sub - committee for Global Village headed by Murray and Van Voorhis who will report at the
May 3 meeting on possible activities for the event. Karr suggested each Commission member come with
his or her schedules for the next meeting and brainstorm ideas for interactive activities during Global
Village. A Commission member should be present in the Global Village booth during the June 4 event,
additional volunteers will needed depending on the activities. Karr will report the approximate number of
kids that have attended in the past.
RECOGNITION GRANT:
No new updates.
CITY COUNCIL UPDATE:
Karr attached an application for the Human Rights Commission Youth Award for any Commission
member who knows someone deserving of the award.
Karr informed the Commission of a potential 12 -month Farmer's Market in the Pedestrian Mall
Downtown in 2012. More information will be provided to the City Council in May. The Downtown
Association hopes that this event would get more people and families downtown.
MEETING SCHEDULE:
The Commission set a date for the next meeting, Sunday, May 1 at 4:00 PM.
Tamerius motioned to adjourn, which was seconded by Lincoln. The motion to adjourn passed
unanimously, 6/0, 4:40 PM.
Minutes submitted by Lincoln.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2011
(Meeting Date)
NAME
TERM
EXP.
1/9
2/13
3/6
4/3
Leah Murray (West)
12/31/11
X
X
X
X
Alexandra Tamerius
12/31/11
X
X
X
X
Sam Fosse (City)
12/31/31
X
X
X
X
Jerry Gao (At Large)
12/31/11
X
X
X
X
Matt Lincoln (Regina)
12/31/11
X
O
O/E
x
Caroline Van Voorhis (At Large)
12/31/11
X
X
X
X
Position Vacant (fate)
12/31/11
- --
- --
- --
- --
KEY: X = Present
O =Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
- -- =Not a Member
13
NOTICE
THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENT TO THE FOLLOWING COMMISSION:
YOUTH ADVISORY COMMISSION
One Vacancy - Two -Year Term
January 1, 2011 - December 31, 2012
One (1) person —Tate High
The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa
City among Iowa City youth, allow a select group of youth to help make decisions concerning them and
their peers, enable youth members to utilize and expand on their leadership abilities, to serve as a
mechanism for communication between youth and adults in Iowa City and create a bridge whereon youth
and adults can develop partnerships.
Membership shall consist of seven [7] members appointed by the City Council currently enrolled in an
Iowa City high school or high school equivalent. Four members shall represent City, Regina, Tate, and
West high schools. The three remaining members shall be at large. All ages shall be calculated on the
date of the filing of applications, and shall not be more than 18 years of age at the time of application. All
members shall be residents of Iowa City.
Applications must be received by 5:00 p.m., Wednesday, April 27, 2011. The City of Iowa City
encourages diversity in the appointment of citizens to boards and commissions. Persons interested in
being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms
are available from the Clerk's office upon request or on the City website at www.ic oq v.org.
Questions about the Iowa City Youth Advisory Commission should be directed to Marian Karr, City
Clerk at 356 -5041.
Updated 03/29/2011
YOUTH ADVISORY COMMISSION BUDGET
FY11 (7/l/10-6/30/11)
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
I�
FY11 Budget
Funds
Funds Spent
Balance
Authorized
Forums
$1,000.00
- --
- --
$1,000.00
Website & Advertising
$1,000.00
- --
- --
$1,000.00
Empowerment Grants
$2,000.00
- --
- --
$6.18
Regina
$1,000.00
$1,000.00
Summer of Solutions
$101.97
$101.97
GLOW
$896.00
$891.85
Recognition Grants
$500.00
$500.00
$500.00
$0.00
Total
$4,500.00
$2,006.18
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
I�
The Iowa City Human Rights Commission,
the Iowa City Youth Advisory Commission and
the University of Iowa LGBT Resource Center
presents a free public screening
of the documentary
Bullied: A Student, a School and a
Case That Made History.
Bullied is a documentary film that chronicles one student's ordeal at the hands
of anti -gay bullies and offers an inspiring message of hope to those fighting
harassment today.
May 12, 2071
7 p.m. - 9 p.m.
Iowa City Public Library
Meeting Room A
Discussion following the film will be facilitated by University of Iowa
Assistant Professor of Social Work Alankaar Sharma.
Presentations will be made by Iowa City Police Officer Jorey Bailey and
Iowa City Community School District Equity Director Ross Wilburn.
Individuals with disabilities are encouraged to attend. If you are a person with a disability who
requires an accommodation in order to participate in this event, please call 356-5022 in advance.
Ranging from Sunday, April 2S, 2010 to Tuesday, April 26, 2011
Website Hits ( all of ICGOV.org ) totalled 69,611,951 hits
The entire YAC web presence ( 28 pages ) totalled 14,275 hits. ( 0.00002% of all traffic )
PAGE NAME
HITS
AVERAGE HITS /DAY
% OF YAC HITS
About the YAC: Hifi
535
1
3.7%
About the YAC: Lofi
582
2
4.1%
Alexandra Tamerius
396
1
2.8%
Alumni of the Youth Advisory Commission
545
1
3.8%
Alumni: Audrey Keranen
511
1
3.6%
Alumni: Danielle Malatek
568
2
3.9%
Alumni: David Segar
537
1
3.8%
Alumni: Elyse Kamps
480
1
3.4%
Alumni: Hannah Green
525
1
3.7%
Alumni: Jackie Stubbers
361
1
2.5%
Alumni: Lin Weeks
526
1
3.7%
Alumni: Luan Heywood
524
1
3.7%
Alumni: Maison B. Bleam
449
1
3.1%
Alumni: Michael Lee Nelson
395
1
2.8%
Alumni: Michelle Han
491
1
3.4%
Alumni: Patrick Diamitani
572
2
4.0%
Alumni: Sarah Ziegenhorn
543
1
3.8%
Alumni: Subha Subramanian
507
1
3.6%
Alumni: Zach Wahis
485
1
3.3%
Caroline Van Voorhis
0
0
0.0%
Frequently Asked Questions
352
1
2.5%
Gary Black
400
1
2.8%
Homepage
1484
4
10.4%
Jerry Gao
661
2
4.6%
Matt Lincoln
171
0
1.2%
Membership
581
2
4.1%
Video Library
437
1
3.1%
Youth Empowerment Grant Overview
657
2
4.6%
Marian Karr
From: Kelly Ford <kellylford92 @gmail.com>
Sent: Monday, April 04, 2011 12:42 PM
To: Jill Cronbaugh Girl Scout troop; Marian Karr
Subject: Follow up information on Global Village 2011
Attachments: Booth _ Guidelines _ and _Tips- TL- 2010[1].docx; GV Synopsis Craft Volunteer and Supplies
Form (2).doc
Hello Global Village Participants!
Summer is quickly approaching, and we are so excited that you have committed to participate in Summer of the
Art's Global Village 2011!
Attached are "Booth Guidelines and Tips" and a "Synopsis Craft Volunteers and Supplies sheet" that you need
to fill out for the 2011 Global Village.
-The Booth Guidelines and Tips has important information on booths, craft activity ideas, decoration
tips, preparations for the weather, materials we provide, important facts, and deadline information.
-In the Synopsis, Craft, Volunteers and Supplies sheet you should provide a brief synopsis of things you
have done thus far, a listing of your craft, any supplies needed for your craft and at least an estimate of
volunteers provided. I also realize you may not have all of your volunteer information, but it would be helpful
for us to figure out the number of volunteers we will need if you could provide any names of participants you
can, as well as T -Shirt sizes, and shifts.
If you have any questions please contact either Kelly Ford or Lisa Barnes (information is below). Also, the
Booth Guidelines and Tips also mention who to contact about certain information and deadlines in the
document to get you the answers you require as quick as possible.
I would also like to encourage you to e -mail me with any questions you have. I am also more than willing to
meet up with any groups that might want to talk about ideas, or are seeking further information and help before
Global Village! I can meet during any of your own organization meetings, or we can try to set some other time
up. Feel free to e -mail me anytime at kellylford92(a,gmail.com.
Thanks!
Kelly Ford
773 - 263 -1835
kellylford92(a� gmail.com
Executive Director of Summer of the Arts
Lisa Barnes
319- 337 -7944
lisaksummerofthearts.org
TS
SUS
10 Global Village
FESTIVAL Booth Guidelines and Tips
Interactive Activities
• Activities should be fun and easy. They should be geared toward children 10 years old
and under and should relate to your country.
Decoration Tips
• Use lots of decorations such as big
pictures, posters, flags, maps, and cloth in
national colors (examples of booths from
past years can be seen at the bottom of
the last page)
• Ethnic outfits may be worn, but if you
choose not to wear them we will provide
you with a Summer of the Arts volunteer
shirt
P
• Writing should be big so everyone can read it
• Please do not bring any fact sheets /flyers. No one likes carrying them, and not having
them will save tree
• Also a good idea is to have a few words or phrases in the language of your country to
make the experience more interactive. Ex. Hello, ohla
Preparing for Potential Bad Weather
• Try to bring materials that can stand getting a little wet and /or
come prepared with some plastic boxes or covers to protect items from
weather.
• Also be aware that there is usually wind so you need to make
sure nothing will fly away.
Important Information
• E -mail kellylford92 @gmaiLcom with your craft idea and required supplies by May 10th
so that we can make sure no crafts are repeated and see if we have supplies you can
use.
• Also e-mail us by May 101h with the number of people you will have working your booth
and if you need additional volunteers. All volunteers will be asked to register through
our volunteer portal on the website (www.summerofthearts.org).
• You'll want 3 -4 people at a time, and two shifts work well: 9:30 — 1 p.m. and 1— 4:30
p.m.
• You can start setting up at 9 a.m. and all booths need to be set up and ready for
"visitors" by 10 a.m. Tear down /clean -up begins at 4 p.m. Please be considerate and
return all supplies provided by SotA to the appropriate tub provided.
• Each booth will be provided a rubber stamp and ink pad. The kids participating receive a
passport with information about each country and you are asked to stamp the passport
when they visit your booth. We will draw for prizes for kids who have visited all of the
booths.
• If your booth needs electricity e-mail Lisa @sum merofthearts.org so we can set up your
booth near an outlet and plan to bring an extension cord.
Materials provided by Summer of the Arts
General Supplies kit:
• Glue
• Pens
• Paper towels
• Construction Paper
• Pencils
• Plastic table cloths
• Wet Wipes
• Stamp with pad
• Markers & Crayons
• Scissors
•
•
• We also have tri fold poster boards available (e -mail us if
you need one: kellylford92 @gmail.com)
• Depending on your activity, we also may be able to provide
you with other materials (e -mail us what activity you are
doing and we will let you know if we can provide some of
the materials: Kellylford92 @gmail.com)
Recap of general tips
• No fact sheets /flyers
• Activities should be fun and easy and geared towards kids 10 years old and under. They
should also relate to your country
• Prepare for the weather
• Images should be bright and colorful
• E -mail us with your plans including crafts, activities, and number of people you will have
working no later than May 10th kellylford92 @gmail.com
• It's recommended that you have 3 -4 people working your booth at a time
• Most people split the day in half and have two shifts: 9:30am -fpm and fpm- 4:30pm but
this is not required
• Allocate at least 30 minutes for set up and tear down
Summer of the Arts Executive Director
Lisa Barnes: lisa summerofthearts.or
Global Village Coordinator
Kelly Ford: kellylford92 @gmail.com
gym.
SUS CrrYOF
Sher of the
S
T
FESTIVAL
2011 GLOBAL VILLAGE
Synopsis, Craft, Volunteers and Supplies Information
Due: May 10" 2011
Contact Name:
Business /Organization:
Country Represented:
Synopsis of Country Information /Progress:
Craft Idea:
Supplies Needed:
Names of Current Volunteers:
All volunteers will be asked to register through our volunteer portal on our website (www. sum merofthearts.org).
Names
1.
6.
2.
7.
3.
8.
4.
9•
5.
10.
Number of Volunteers estimate:
Please return this completed form by May 10th to Kelly Ford by e-mail at kellylford92 @gmail.com. If you have
questions, contact Kelly Ford at 773 - 263 -1835 or kellylford92 @gmail.com or Lisa Barnes at
lisa @summerofthearts.org. Thanks!
Marian Karr
From: Kelly Ford <kellylford92 @gmail.com>
Sent: Monday, April 04, 2011 11:47 AM
To: Marian Karr; Lisa Barnes
Subject: Re: Global Village
Hi Marian!
So excited to hear that you have selected Brazil, that sounds like a great addition to this year's Global Village.
The booth is actually 10 by 10, and you should expect around 300 kids to be coming through your booth.
Let me know if you have any other questions!
Thanks!
Kelly
On Sun, Apr 3, 2011 at 4:47 PM, Marian Karr < Marian- Karr(? iowa- cit}�org> wrote:
YAC met this afternoon and they have selected Brazil. Please let me know if there is a problem or you have any
questions.
How big is the booth (I guessed 8 x 8)?
Approximately how many kids visit the global village?
From: Lisa Barnes [ mailto:lisap_summerofthearts.org]
Sent: Monday, March 21, 20119:46 AM
To: Marian Karr
Cc: Kelly Ford
Subject: Re: Global Village
Marian,
All three of those countries are still available. Just let me know ASAP what they decide.
Thank you.
Lisa
Lisa J. Barnes
Executive Director
City of Iowa City's Summer of the Arts
Updated 03129111
Youth Advisory Commission Information
Term: 1 /l /11 — 12/31/12 Position Vacant (Tate High)
Term: 1/1/10— 12/31/11 Matt Lincoln (Regina High)
715 Caroline Ave
Iowa City, IA 52245
Term: 1 /l /1 l — 12/31/12 Sam Fosse (City High)
4741 Inverness Ct
Iowa City, IA 52245
Term: l /l /11 — 12/31/12 Leah Murray (West High)
4005 El Paso Ct
Iowa City, IA 52246
Term: I /l /10 — 12/31/11 Alexandra Tamerius (At- Large, from City High)
2911 Eastwood Dr
Iowa City, IA 52245
Term: 1 /1/10 — 12/31/11 Jerry Gao (At Large)
29 Coll Court
Iowa City, IA 52246
Term: 1 /l /10 — 12/31/11 Caroline Van Voorhis (At Large)
53 Hunters Place
Iowa City, IA 52246
City Council Liaison
Ross Wilburn
Cell — (319)530 -5156
Staff
Marian Karr, City Clerk
Work — (319)356 -5041
Cell — (319)936 -1009