HomeMy WebLinkAbout2011-09-11 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, September 11, 2011, 4:30 PM
Lobby Conference Hall, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of July 16, 2011
3) Update on vacancies
4) Budget update
2012 Budget
5) Sub - Committee reports and appointments
a) Grant Programming (Tamerius, Van Voorhis)
b) Website & Advertising (Gao, Murray)
c) Recognition Grant (Gao, Tamerius, Fosse)
d) Global Village (Van Voorhis, Murray)
e) Appointments
f) Other
6) Annual Report Review
7) City Council and Staff Update
8) Meeting Schedule
Next scheduled meeting
YOUTH ADVISORY COMMISSION
Saturday, July 16, 2011- 4:00 PM
HARVART HALL, CITY HALL
DRAFT
Members Present: Alexandra Tamerius, Matt Lincoln, Caroline Van Voorhis, Sam Fosse, Leah Murray
Members Absent: Jerry Gao
Liaison absent: Ross Wilburn
Staff Present: Marian Karr
Others Present: None
CALL TO ORDER:
The meeting was called to order at 4:00 PM. Vice Chair Tamerius chaired the meeting due to Chair Gao's
absence.
MINUTES:
Lincoln motioned to approve the minutes. Murray seconded the motion. The motion passed unanimously,
5/0.
UPDATE ON VACANCIES:
The Commission currently has the Tate vacancy. Two applicants applied for the Regina position: Chris
Nepola and Katherine Rapp. The appointed Commission member would serve out the remainder of
Lincoln's term. Both applications will be presented to Council on August 2 for appointment or the
Council may re- advertise the position. Because Commissions must be gender balanced, a male applicant
would have priority, but Council could consider a female applicant after 90 days. City Clerk Karr
distributed Youth Advisory Commission Information which included the current members and their term.
BUDGET UPDATE:
The Commission discussed its budget for FY12, and that there are no new expenditures.
SUBCOMMITTEE REPORTS:
GRANT PROGRAMMING:
No new updates.
WEBSITE & ADVERTISING:
No new updates.
GLOBAL VILLAGE:
Murray and Van Voorhis shared some of their successes with Global Village. They were able to
create a rainforest in their booth to represent the country of Brazil. Children who stopped by the booth
could color an animal. Once completed they could either place the animal in the rainforest or they
could take it home with them. Along the booth were facts about the different wildlife in Brazil.
Murray and Van Voorhis expressed an interest in doing the project again, but stated they would like
to get more volunteers from the Commission.
RECOGNITION GRANT:
No new updates.
YOUTH ADVISORY COMMISSION
July 16, 2011
Page 2 of 3
BULLYING PANEL
Tamerius spoke to the Commission about her experience at the Bullying Panel sponsored by the Iowa
City Human Rights Commission and co- sponsored by the Youth Advisory Commission. Tamerius
stated that a video was shown about modern day bullies. Despite the small turnout, Tamerius
confirmed that it was a successful endeavor that truly explained the facts and falsities of bullying.
ANNUAL REPORT FOR YOUTH ADVISORY COMMISSION:
Karr provided the Commission with an Annual Report for the Youth Advisory Commission which
represents the Commission's General Responsibilities, Activities and Accomplishments and Goals for the
next for the next fiscal year. The Annual Report will be submitted to Council in the Fall. The Commission
discussed its Activities and Accomplishments. Members wanted to list specific grants awarded (Regina
Christmas Basket Project and City High's GSA Club); and the participation in the Bullying Panel
sponsored by the Iowa City Human Rights Commission. The Commission brainstormed goals for the next
fiscal year including filling the Tate vacancy, using Global Village to gain overall awareness of the
Commission, and developing a sustainable garden project within all schools. City Clerk Karr stated that
she would compose another draft of the Annual Report including the amendments made, and the
Commission will explore the Annual Report further at the next meeting.
CITY COUNCIL UPDATE:
Karr commented that the Fourth of July fireworks and the Jazz Fest were successful. The Council is
approaching the budget process in the upcoming months of October and November. Karr also stated that
the city is establishing Moped Parking around the downtown area due to mopeds becoming a popular
form of transportation amongst students. It is the goal of the Council to have moped parking options in
place by the new school year.
MEETING SCHEDULE:
The Commission set a date for their next meeting, Sunday, September 11 at 4:00 PM.
Karr presented Lincoln with a certificate signed by Mayor Matt Hayek and Councilman Ross Wilburn
thanking him for his time served on the Youth Advisory Commission. Lincoln stated he was honored to
serve on the Commission and is grateful for the experiences and lessons he learned while serving.
Lincoln motioned to adjourn, which was seconded by Van Voorhis. The motion to adjourn passed
unanimously, 510, 4:38 PM.
Minutes submitted by Lincoln.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2011
(Meeting Date)
NAME
TERM
EXP.
1/9
2/13
3/6
4/3
5/1
7110
7/16
Leah Murray (West)
12/31/12
X
X
X
X
X
N M
X
Alexandra Tamerius
12/31/11
X
X
X
X
X
N M
X
Sam Fosse (City)
12/31/12
X
X
X
X
X
N M
X
Jerry Gao (At Large)
12/31/11
X
X
X
X
X
N M
O/E
Matt Linooln (Regina)
12/31/11
X
O
O/E
X
X
N M
X
Caroline VanVoorhis (At Large)
12/31/11
X
X
X
X
X
N M
X
Position Vacant (fate)
12/31/12
- --
- --
- --
- --
- --
- --
- --
KEY: X = Present
O =Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
- -- = Not a Member
Current Vacancies - YAC
Youth Advisory Commission — One vacancy to fill a two -year term
January 1, 2011 — December 31, 2012
One (1) person — Tate High
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, AUGUST 31, 2011.
YOUTH ADVISORY COMMISSION BUDGET
FY12 (7/l/11-6/30/12)
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
FY12 Budget
Funds
Authorized
Funds Spent
Balance
Forums
$500.00
- --
- --
$500.00
Website & Advertising
$250.00
- --
- --
$250.00
Empowerment Grants
$2,000.00
- --
- --
$2,000.00
Recognition Grants
$500.00
$500.00
Total
$3,250.00
$3,250.00
S:CIk/Youth Advisory Commission /Budget Spreadsheets /FY2011
Subject to Approval
GENERAL RESPONSIBILITIES
YOUTH ADVISORY COMMISSION
Established in November of 2005, by Resolution #05 -371, the Iowa City Youth Advisory Commission consists of
seven members appointed by the City Council. Resolution # 08 -344 amended the by -laws on December 2,
2008, and required that all members be currently enrolled in an Iowa City high school or high school equivalent.
Four members shall represent City, Regina, Tate, and West high schools. The three remaining members shall
be at large. All members of the Commission shall be residents of Iowa City, and staggered two year terms begin
January 1. The Council shall choose one council member to serve as the Council liaison and one council
member to serve as an alternate liaison. The Council liaison shall attend the Commission meetings.
The mission of the Youth Advisory Commission is to promote understanding and awareness of Iowa City among
Iowa City youth; allow a select group of youth to help make decisions concerning them and their peers; enable
youth members to utilize and expand on their leadership abilities to serve as a mechanism for communication
between youth and adults in Iowa City; and create a bridge whereon youth and adults can develop partnerships.
The Iowa City Youth Advisory Commission will empower, engage, and foster youth participation in its local
community; more specifically to provide a "sounding board" for youth issues affecting the 1owa City community
youth.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2010 /2011
Meetings
The YAC holds monthly meetings and special meetings as necessary., During the reporting period the Board
held eleven meetings.
Accomplishments /Presentations /Projects
➢ Improved Youth Empowerment Grant application - Aug10
➢ Wrote a letter to Council re Sunday youth transportation needs -- Aug 10
➢ Participated in City Manager interviews — Sept10
➢ Prepared budget and appeared before Council on request — Janl0
➢ Initiated, publicized and awarded (2) Youth Recognition Grants — Febl 1
➢ Co- sponsored and participated in Bullying Panel with Human Rights Commission — Mayl 1
➢ Coordinated, designed and..staffed ' E razil booth at the Arts Fest Global Village — Junl 1
➢ Awarded three (3) Youth Empowerment Grants,
Summer of Solutions — Septl0
Regina Chrittmas Basket - Octl0
City High GSA Club (GLOW) — Janl 1
Goals for FY2011
➢
Concentrate on filling Tate vacancy
➢ Increase awareness of YAC
➢ Explore sustainable garden projects for schools
BOARD MEMBERS
Alexandra Tamerius (At- Large)
Gary Black (At- Large) /Caroline VanVoorhis (At- Large)
Vacant (Tate)
Jerry Gao (At- Large)
Matt Lincoln (Regina)
Luan Heywood (City) /Sam Fosse (City)
Zach Wahls (West) /Leah Murray (West)
Ross Wilburn, Council Liaison
Connie Champion, Alternate Council Liaison
Updated 09101111
Youth Advisory Commission Information
Term: 1 /l /11 — 12/31/12
Term: 1 /l /10 — 12/31/11
01/01/12 — 12/31/13
Term: 1 /1 /11 — 12/31/12
Term: 1 /l /11 — 12/31/12
Term: 1 /l /10 — 12/31/11
Term: 1 /l /10 — 12/31/11
Term: 1 /1 /10 — 12/31/11
City Council Liaison
Ross Wilburn
Cell — (319)530 -5156
Staff
Marian Karr, City Clerk
Work — (319)356 -5041
Cell — (319)936 -1009
Position Vacant (Tate High)
James (Chris) Nepola (Regina High)
355 Butternut Lane
Iowa City, IA 52246
Sam Fosse (City High)
4741 Inverness Ct
Iowa City, IA 52245
Leah Murray (West High)
4005 El Paso Ct
Iowa City, IA 52246
Alexandra Tamerius (At- Large, from City High)
2911 Eastwood Dr
Iowa City, IA 52245
Jerry Gao (At Large)
29 Coll Court
Iowa City, IA 52246
Caroline Van Voorhis (At Large)
53 Hunters Place
Iowa City, IA 52246