HomeMy WebLinkAbout2011-11-06 Youth Advisory CommitteeYOUTH ADVISORY COMMISSION
AGENDA
Sunday, November 6, 2011, 4:00 PM
Lobby Conference Hall, City Hall
410 East Washington Street
1) Call to Order
2) Approve minutes of October 2 (late handout) and October 16, 2011
3) Update on vacancies
4) Budget update
2012 Budget
5) Sub - Committee reports and appointments
a) Grant Programming (Tamerius, Van Voorhis, Nepola)
Regina Christmas Basket
b) Website & Advertising (Gao, Murray)
c) Recognition Grant (Gao, Tamerius, Fosse)
d) Global Village (Van Voorhis, Murray)
e) Other
6) City Council and Staff Update
7) Meeting Schedule
Next scheduled meeting — tentative December dates (4th and /or 18tH)
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YOUTH ADVISORY COMMISSION
Sunday, October 16, 2011- 4:00 PM
Lobby Conference Room, CITY HALL
DRAFT
Members Present: Jerry Gao, Alexandra Tamerius, Caroline Van Voorhis, Leah Murray
Members Absent: Sam Fosse, Chris Nepola
Liaison Present: Ross Wilburn (4:15)
Staff Present: Marian Karr
Others Present: None
RECOMMENDATIONS TO COUNCIL
None
CALL TO ORDER:
The meeting was called to order at 4:10 PM by Chair Gao.
SUBCOMMITTEE REPORTS:
City Clerk Karr suggested that a summary / purpose paragraph be provided by each
subcommittee that could be inserted on each agenda to familiarize new members on the
committee and help focus the discussion in the future; noting many of the events are held
annually and easily forgotten year to year. Chair Gao suggested that each group meet prior to
the next meeting and provide language for discussion at the next meeting. Karr asked that
language be provided a week prior to the meeting so it can be included in the distribution of
meeting materials.
Empowerment Grant. — no report
Website & Advertising — no report
Recognition Grant — Gao and Tamerius reviewed the draft application, noting the subcommittee
made a number of changes to the draft application including:
➢ Addition of "creativity" in purpose section
➢ Added "savings bonds" to awards section
➢ Removed grant summary separate sheet
➢ Added five line short answer abbreviated version of last year's question re leadership
➢ Added "circle" one grade for the applicant
➢ Cleaned up formatting and punctuation
➢ Dropped to one letter of recommendation and removed the explanation for letter of
recommendation
➢ Removed "administrator" from the letter of recommendation section
Van Voorhis shared concerns about use of the word "creativity ". Gao stated subcommittee
member Fosse was not able to attend the subcommittee meeting. Gao and Tamerius explained
the reason for substituting "creativity" for "academic success "; and the short answer added to
address leadership. Tamerius stated "creativity" is not just art or drawing but a different
approach to problem solving. After discussion a majority agreed to:
➢ Replace the word "creativity" with "originality"
➢ Replace "question" with "prompt" in # 3 of under Requirements section; and first
sentence under Essay section
Moved by Van Voorhis, seconded by Murray, to approve the application as amended. The
motion carried unanimously, 4/0, Nepola and Fosse absent. Gao will email final version to City
Clerk; and email Kate Moreland, Communication Director at the IC Community School District,
YOUTH ADVISORY COMMISSION
October 16, 2011
Page 2 of 3
with an introduction of the Commission and ask for help in distribution. Gao will follow up with
Commission Member Nepola to contact Regina regarding distribution there.
Global Village — no report
CITY COUNCIL UPDATE:
Council Liaison Wilburn reported this was an election year and citizens will be voting for two at-
large candidates and District representatives in A and C. He reported there were a number of
candidate community forums left.
MEETING SCHEDULE:
Gao suggested a meeting in November to have an update on the empowerment grant. Van
Voorhis stated she would gone for three of the four week -ends and available November 6. Karr
stated she would not be available on November 13. The Commission set the tentative date for
their next meeting, Sunday, November 6 at 4:00 PM; and identified a back -up date of November
13. City Clerk Karr will email members and ask meeting preference to achieve a quorum.
Tentative dates for December meetings were December 4 and 18.
Moved by Van Voorhis, seconded by Murray, to adjourn 4:45 PM. The motion to adjourn
passed unanimously, 4/0, Nepola and Fosse absent.
Minutes submitted by Karr.
YOUTH ADVISORY COMMISSION
ATTENDANCE RECORD
YEAR 2011
(Meetina Date)
NAME
TERM
EXP.
1/9
2/13
3/6
4/3
511
7/10
7/16
9/11
10/2
10/16
Leah Murray (West)
12/31/12
X
X
X
X
X
N M
X
O/E
O/E
X
Alexandra Tamerius
12/31/11
X
X
X
X
X
NM
X
X
X
X
Sam Fosse (City)
12/31/12
X
X
X
X
X
N M
X
X
X
O
Jerry Gao (At Large)
12/31/11
X
X
X
X
X
N M
O/E
X
X
X
Caroline VanVoorhis (At Large)
12/31/11
X
X
X
X
X
NM
X
X
X
X
Chris Nepola (Regina)
12/31/11
- --
- --
- --
- --
- --
- --
- --
X
X
O
Position Vacant (Tate)
12/31/12
- --
- --
- --
- --
- --
- --
- --
- --
- --
- --
Matt Lincon (Regina)
12/31/11
X
O
O/E
X
X
N M
X
- --
- --
- --
KEY: X = Present
O =Absent
O/E = Absent/Excused
NM = No meeting /No Quorum
- -- = Not a Member
-it �5
Current Vacancies - YAC
Youth Advisory Commission — *Three vacancies to fill two -year terms January 1, 2012 —
December 31, 2013. (Term expires for Jerry Gao, Alexandra Tamerius, Caroline Van Voorhis)
Youth Advisory Commission — One vacancy to fill a two -year term, January 1, 2011 —
December 31, 2012, One (1) person — Tate High.
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, November 30, 2011.
*One (1) appointment could be made Tuesday, November 1St
Updated 01/10/2011
YOUTH ADVISORY COMMISSION BUDGET
FY12 (7/1/11- 6/30/12)
S:CIk/Youth Advisory Commission /Budget S p reads heets/FY201 1
4t Lf
FY12 Budget
Funds
Authorized
Funds Spent
Balance
Forums
$500.00
- --
- --
$500.00
Website & Advertising
$250.00
- --
- --
$250.00
Empowerment Grants
$2,000.00
- --
- --
$2,000.00
Recognition Grants
$500.00
$500.00
Total
$3,250.00
$3,250.00
S:CIk/Youth Advisory Commission /Budget S p reads heets/FY201 1
4t Lf
�J ai
Marian Karr
From: Marian Karr
Sent: Friday, October 21, 2011 3:38 PM
To: Alexandra Tamerius; JC_Nepola @yahoo.com; Caroline Van Voorhis
Subject: Empowerment Grant
Attachments: 20111021142716751. pdf
Just received this application in the mail today. If your subcommittee has a recommendation we could act at the next
meeting.
Please let me know if you have questions.
Chris, you may have to abstain on this one if you are involved in the program? Could you also send me the draft minutes
from the October 2 meeting?
Youth Advisory Commission.
rte.: w
CITY OF IOWA CI`i"'1r''
CITY CLERK'S OFFICE
1. Contact Information
2011 OCT n 1 11 1: IA,
Youth Empowerment Grcr�t ,
Application Mate ria Is! 10' A C11"r'�� ° °.'.�
Note: Applicant mint be 12 -18 at time of application and reside in
Iowa it . Applicants are also asked to submit a cover letter with their
application, briefly describing their project.
Applicant Name /: n
(_�.(/
Date of Birk
11,27,9
Iowa City Address:
5093 gvsr4ie C,
Phone Number-
Email: 601t co-yi
School:
II. Project Information
'410 /(
J2J—?4,x N LU
Phone Number:
,31q 3 -30
Email:
Relation to Ap`pli ant:
Location is: ❑ Public Property Time period of proposed
Private Property From fltc' I to
project:
D(c, . ?._.D
❑ School District Project should be completed by June 30.
Property Project must be located In Iowa City.
What is the mission of your project?
BY
L
, C(y7K)
Explain why you are doing this project, who it will benefit, and how it will help the Iowa City
community. Include specific information regarding a youth component and explain how the
wider Iowa City community benefits from this project. Fewer than 200 words, please.
What sources of help do you expect to receive? Please list all material, volunteer or mon-
etary assistance you expect to receive for your project.
Outside Assistance
Type: Volunteer /Cash /Material
Status: Anticipated /Committed
1.
2.
3.
A5_0
C_.
Note: Outside assistance is not necessary, but will be taken into consideration.
III. Estimated Project Costs
Please provide estimates for all project expenses you would want reimbursed. You do not have to Include
actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as
equipment, supplies, labor costs (i.e. contracted help or installation), rental fees, etc.
Type of Expense
YAC Grant Used
Other Funds Used
1.
2. (GVL 4 61L
3.
A5_0
C_.
4.
5.
b.'
7.
_. t P 7
ri
8.
r_
TOTALM
000
Use additional pages If necessary.
IV. Estimated Project Duration
Please explain what you will do to prepare for your project, when you will do it, and what
you will be doing at that time. We do not expect this to be final, but planning ahead ensures
that the project will be successful, and helps us gauge commitment to the project.
Date
Activity
Resource Used
2-00
P41 'a UJI 6L4-Pv1tij
I certify that this is the best information I have available about my project at this time. I do
hereby affix my signature:
V f Applicant's Signature
Please return completed form to:
10AW201t
Date
/ I o 12
Sponsor's Signature I Date
Youth Advisory Commission
c/o City Clerk
410 E. Washington Street
Iowa City, IA 52240
Allow 60 days for revelw of this application.
efe rkiYou th E rn powerm a ntG ran Lin dd 12/10