HomeMy WebLinkAbout03-10-2005 Housing & Community Development Commission
AGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SENIOR CENTER
28 S. Linn Street, Iowa City
lower level Classroom
(Use Washington Street Entrance)
THURSDAY, MARCH 10,2005
6:30 P.M.
1. Call Meeting to Order
2. Approval of the February 17, 2005 Minutes
3. Public Comment of Items Not on the Agenda
4. Discussion Regarding FY06 Community Development Block Grant (CDBG) and HOME
Investment Partnership Program (HOME) Requests
. Review Project Rankings
. Discuss Average Allocation Worksheet
5. Adjournment
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MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 17,2005
PRELIMINARY
Members Present: Jerry Anthony, Erin Barnes, Lori Bears, William Greazel, Matthew
Hayek, Brian Richman, Jayne Sandler, Rita Marcus
Members Absent: Mark Edwards
Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby, Steve Rackis
Public Present: Jim Swain, Bob Burns, Peggy Loveless, Alaina Welsh, Mark Patton,
Theresa Kopatich, Christina Canganelli, Kafi Dixon, Kristie Doser, Gerald Sorokin, Karen
Kubby, David Wellendorf, Kelly Thornburg, Joanna Mourning, Joyce Carman, Burgess
Adam Smith, Brian Loring, Sue Freeman, Mike Townsend, AI Axeen, Charlie Eastman,
Paul Shultz, Sandy Pickup, Jill Smith, Tom Walz, Dave Maglan, Steve Hall, Allan Young,
Mike Lehman, Kay Evans, Carol Spaziani, Marva Abel, Ray Haas, Brad Langguth, Bruce
Friedrich, Rose Marie Friedrich, Eugene Spaziani, Mary Donovan, Delores Slade, Del
Miller, Tim Smith, Roger Stutsman, Andy Johnson, L T Smith, Susan Simon, Melissa Grant,
Susan Assouline, Michael Kaler
CALL MEETING TO ORDER
Chairperson Hayek called the meeting to order at 6:00 pm.
APPROVAL OF THE MINUTES FROM JANUARY 20,2005
Barnes said that on page 3 there is a correction about the Greater Iowa City Housing
Fellowship update. It states the Greater Iowa City Housing Fellowship serves mostly white
families. She said that it is not accurate. One particular program (owner-occupied
community land trust) has a higher percentage of white families served. Of the 12 owner-
occupied households, there is a Bosnian, Asian and an African-American family served.
Motion:
Greazel moved to approve the minutes as submitted. Anthony seconded the
motion. Motion passed 8-0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
Hightshoe said that Habitat for Humanity has three lots left to purchase with FY05 funds.
Habitat identified one lot on Crescent Street within the Twain Elementary attendance area.
Upon discussion with the HCDC chair, it was decided to submit Habitat's request directly
to Council for location approval. Council approved the use of federal funds for that site. Of
all the FY05 housing projects, only Habitat has funds remaining for lot acquisition. All
other recipients, except Blooming Garden, which is next of the agenda, have identified and
purchased real property.
Hightshoe asked if there was a consensus on HCDC to submit additional requests for lots
within "impacted" school attendance areas, for FY05 projects, directly to Councilor if the
commission wants to review the site before going to Council. There are only two possible
site locations with FY05 funds left to consider. Anthony said that there should be an
update about the Scattered Site Housing Taskforce. Matt said that the Taskforce continues
to meet about every two weeks, and have met some consensus on basic things: avoid
concentrations of poverty, encourage scattered site affordable housing, and a continuous
commitment to provide affordable housing. He said that the Taskforce is currently
discussing ways to define and implement these objectives.
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Anthony noted that the Council rejected a request to locate 16 rental units in an "impacted"
area, but then approved a lot acquisition for an owner-occupied project in an "impacted"
area. There was a consensus of commission members to submit site location requests
directly to Council until a policy is approved. Part of the commission's rationale was that
there are often time constraints for the applicant to purchase land and there is usually a
purchase offer pending which will need timely consideration.
OLD BUSINESS
United Action for Youth
Jim Swaim said that the issue that had been delaying them was getting the necessary
approval/concurrence from the State Historic Preservation Office (SHPO). He said the
SHPO had several questions about the exterior improvements. Swaim stated they found a
window company to provide the necessary metal storm windows, which he believes the
SHPO will approve. He added that the addition would have wood siding, that the SHPO
was particularly concerned about replacing the windows and questioned the reference to
the Dr. Martin Luther King, Jr. home.
Swaim stated a letter was submitted to the SHPO in reference to their concerns, a copy of
which was sent to staff. They are awaiting SHPO's response. Swaim said that they do not
plan on starting the project until May because they are still working on the Youth Center
(facility within Tower Place). This space must be available to free up space at the Iowa
Ave. location for the project to proceed.
Blooming Garden IHA Limited Partnership "Blooming Garden"
Hayek said, as noted in the memo from the City Attorney's office, that Blooming Garden
was not in compliance with the Unsuccessful or Delayed Projects Policy as they did not
enter an agreement with the City and have not provided a statement or evidence that they
applied for Low-Income Housing Tax Credits in the first available round after receiving City
HOME funds. The City Attorney's office submitted a memo to the commission that can be
.found in the packet. It is legal's opinion that the FY05 funds ($200,000) must be
recaptured. Hayek added that the memo stated that HCDC may make recommendations
to the Council regarding the reuse of those funds.
Hayek stated the commission could either submit a recommendation to the Council for the
re-use of the funds or do nothing and allow the matter to be resolved between Burns &
Burns (Blooming Garden) and the City. Hayek stated he believed this matter was between
the Council and Burns & Burns to resolve.
Richman asked if one of the options would be to recapture the funds for the current round
of allocations (FY06 allocation round). Hayek answered that is his understanding.
Motion:
Greazel made a motion to do nothing and allow the matter to be resolved
between the City and Blooming Garden. Sandler seconded the motion.
Anthony asked what would happen if the City includes the FY05 recaptured funds in the
current round (FY06), and there is a future lawsuit? Anthony questioned if the City was
required to reallocate funds to Burns & Burns, how would that be handled? Nasby said
that it would likely be resolved through the direction of the court and the City would then
have to review its options.
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Richman said that the project should be passed to the City without recommendations.
Sandler said that the worst thing that could happen would be that the money would not be
available for the current allocation process, but for a later date if they are recaptured.
Motion passed 8:0.
Motion: Greazel made a motion to expand the deadline for UAY progress to June 1st.
Marcus seconded the motion.
Motion passed 8:0.
DISCUSSION REGARDING APLlCATIONS FOR FY06 CDBG AND HOME FUNDING
Johnson County Permanent Supportivè Housing
Bob Burns introduced Mary Loveless and Alaina Welsh. Burns said that the applicant had
hired them to assist them through the process of applying for Low Income Housing Tax
Credits (LlHTC). He said that Chatham Oaks Inc. is the general partner in the limited
partnership, and the limited partner is the National Alliance for the Mentally III of Johnson
County. Burns introduced members of the boards of both partners.
Hayek asked if they could explain the per-unit costs. Burns said that the cost is directly
proportional to the size of the building and amenities included. There are more common
areas and the building would be sprinklered. He said that it would include common kitchen
and dining areas, laundry area, a computer learning center, and all the equipment and
furniture.
Greazel asked if the land would be leased or donated. Burns said that the land would be
leased from the County to Chatham Oaks, which would then donate it to the project.
Richman asked for clarifications regarding the ownership structure of the partnership.
Burns said that there is a general and a limited partner. He added that the general partner
would always be Chatham Oaks. He mentioned that currently the limited partner is the
National Alliance for the Mentally III of Johnson County. He added that before construction
starts, an investor limited partner would substitute for the National Alliance for the Mentally
III of Johnson County, and the investor, through the LlHTC, would contribute 56% of the
total building cost of approximately $1.1 million. Burns said that the ownership structure
would continue through the affordability period and at the end of the affordability period (50
years) all the properties would be given back to the County, who is the landowner.
Anthony asked the likelihood that the project would receive the LlHTC. Burns said he
believes that the chances are excellent. The application would qualify for service enriched
projects which are the first category of funding that is taken into account for tax credit
allocations.
Hayek asked if the project has any partnerships with area service providers. Welsh
answered that the tenant would be able to choose the service provider they want. She said
that Chatham Oaks would coordinate with the service provider chosen to assure that the
tenants have continuity of services and care while they live in the apartment.
Burns said that the $550,000 supplemental application would replace the State HOME
loan. Sandler asked what the impact of less funding would be on the project. Burns said
that if the supplemental application were not awarded they would apply for a state loan. He
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said that the $275,000 request on the main application is critical for the project. Burns
stated he thought the $550,000 supplemental application would guarantee that the project
receives tax credits because the State runs out of HOME funds before they run out of tax
credits.
Habitat for Humanity - Homeownership
Mark Patton said that they have a scattered site single-family house proposal. He added
that the funds requested are to buy land. He said that Habitat raises the money for the
construction of the building, and uses volunteer labor extensively to build the houses.
Patton said that habitat houses tend to be modest, with garages if needed due to
subdivision convenants.
Patton said that Habitat's goal is to stockpile lots 6-18 months in advance to raise the
necessary funding for construction. He added that they plan to build 7 houses this year, 6
of which will be in Iowa City.
Richman asked how many lots would be bought with the requested amount? Patton said
that the last lots that were purchased cost anywhere from $37,000 to $42,000 each
depending on the market.
Anthony asked what was the problem for not spending the money allocated last year.
Patton said that not everybody sells to Habitat. He added that the reason could be the fact
that they do not build large, "fancy" homes.
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Habitat for Humanity - Property Acquisition (ReStore)
He said that a month ago they started a ReStore in Coralville. He said that they have
temporarily leased a warehouse that is rented to them by the City of Coralville. The
Restore takes in used or new building materials. What can not be used for a Habitat home
is sold to the public, it operates very similar to a Goodwill store, except home improvement
merchandise. He said that this scenario represents a win-win situation. He said that it
saves space in the local landfill, puts the materials back into use, while generating funds to
build homes for Habitat.
Patton said that Coralville provided a verbal assurance that they would have the
warehouse until fall. He added that after the first two weekends they were open, they sold
over $2,000 worth of materials. Patton said that they would need a permanent space in
Iowa City.
Hayek asked if they have any sites in mind. Patton said that are looking. Richman said that
the application mentioned some other ReStore facilities, and he asked whether those
facilities are owned by Habitat. Patton said that the facility from the Quad Cities is leased.
Barnes asked if the training opportunities are paid? Patton said that the first targets for
training are the persons that will occupy the homes and they do not get paid for the
duration of training.
TTC Housing Program
Kopatich said that TTC has partnered with Town and Campus Apartments to provide on-
site supportive services to people who live there. The apartments would be available for
transitional and permanent housing. Kopatich said that they are requesting money to be
able to provide the on-site services.
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Barnes asked what some needs among the residents are. Kopatich said that there are
problems with mental illness, substance abuse, and/or physical disabilities.
Hayek asked what kind of training background the staff would have who would be
providing services. Kopatich said that they would have social work backgrounds and
experience working with persons with disabilities.
Sandler asked if the tenants are receiving any social services at the current time. Kopatich
answered that, for many it is only the services that the Town and Campus Apartments staff
can provide. She added that some of the renters are connected with community agencies.
Sandler asked what would the impact be if they do not receive full funding. Kopatich
answered that not receiving the full funding would slow them down, but they would still
work towards providing services.
Shelter House - Emergency Assistance
Christina Canganelli introduced Kafi Dixon, program manager for STAR Dixon said that
they are requesting funds for the security deposit program that is used for emergency rent
deposits or utility payments. Emergency assistance helps maintain housing for those
households near homelessness. She added that the short-term cost of such assistance is
much lower than the long-term expense to support the same household in emergency
facilities. Dixon said that this program is offered only on a one-time basis.
Hayek asked how much money was allocated to the program last year. Canganelli said
that they got the full amount requested, $5,000. Hayek asked how much of those funds
were paid out. Canganelli said that there is a revolving aspect to it in the sense that if a
tenant vacates the property, the security deposit goes back to the program, not to the City.
The FY05 project will spend all the allocated funds by the end of the fiscal year.
Richman asked what percentage of funds return to the program. Canganelli said that less
than 20% of the funds come back. She added that the situation has been improving, as
they have been able to spend more time with people who have been given units, and
provided tenant/landlord education. Canganelli mentioned that the staff report states there
is a similar program with the Greater Iowa City Housing Fellowship. She added that the
two programs are very different because they are working with different types of
populations. She said that Shelter House works with persons that have not qualified to
receive assistance from the Greater Iowa City Housing Fellowship security deposit
program. As such, there is no duplication of services.
Shelter House - Operational
Dixon said that they are requesting funds for the STAR outreach services coordinator. She
said that the position is currently providing direct services to homeless persons. STAR is a
vocational program funded by the US Department of Housing and Urban Development. Its
goals are to help persons pass the unemployment barrier. She said that the plan is to
serve 80 people, but they expect to exceed this number. Canganelli added that those
activities are funded heavily through this program, and would not exist in the manner that
they exist today without the program. She said that the CDBG funds used for this project
go toward their cash match of $106,750. This cash requirement leverages approximately
$448,000 in federal funds (STAR grant).
Domestic Violence Intervention Program (DVIP)
Kristie Fortmann Doser said that last year HCDC supported DVIP's request for security
cameras at the shelter's main entrance and additional cameras inside and outside the
facility. She said that this application is for an additional camera to monitor the kitchen area
and funds to replace the toilets.
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Doser said that there is no direct lihe of vision towards the kitchen area and that is a place
that causes a lot of hazards. She mentioned that there are a lot of children in the shelter
and it is not uncommon to have just one staff person. She said that it is difficult to catch
children who are in the kitchen area. She added that there is a rule of not being in the
kitchen area, but the rules are not always followed. Doser said that having a camera in the
kitchen would be very beneficial; it would allow seeing what is going on in the kitchen,
while answering the crisis line. She added that the women that live in the shelter identified
that it would be good to have a camera in the kitchen area.
Doser stated that the building is 12 years old and the toilets that were installed were
residential grade toilets. She estimated that over 4,000 people have used the facility and
there are routine plumbing problems with the toilets. She said that a plumbing company
offered to replace the toilets with commercial grade toilets at a reduced price. Doser
mentioned that they had to do some rehabilitation due to the toilets flooding at different
times.
Hayek said that according to his calculations, a toilet would cost around $360 each. He
added that two toilets would match the price for one camera. Hayek asked what would
they do if they do not get the full amount. Doser answered that the camera is their first
priority.
Anthony asked about the capacity of the shelter. Doser said that they generally have
around 35-40 persons per night. Greazel asked if they thought about changing the carpet,
because it seemed dangerous when he visited the site. Doser said that they have to take
everything step by step. She added that in the current year they had to replace some tiling
because it was cracking, and due to safety issues they had to replace those first. Doser
said that carpeting and doors are another priority that would be taken into account for next
year. Doser added that they do have emergency funds for improvements, but they are to
be used only in cases of extreme emergency.
Aliber/ Hilel Jewish Student Center Accessibility Renovation
Gerald Sorokin said that they put an application for funding to improve the accessibility of
their building. Sorokin said that they have done all previous renovations on their own, but
they are trying to achieve a goal that is high priority for their Board and to increase the use
of the facility by groups that are outside of their organization. He added that usually they
are thought of as a religious organization, and therefore not eligible for the funds, but in the
past years they have been providing offices, classrooms and space to other organizations
within their building. The National Alliance for the Mentally III uses one of the classrooms
as their office, and holds weekly meetings and classes there. The Emma Goldman Clinic
and Women's Resource and Action Center use the facility as well.
Sorokin said that they also rent to the Princeton Review Company, which runs test
preparation classes in their classrooms. He mentioned that they try to expand the access
pf their building to the community, and they realize that the situation of the building
severely limits their ability to serve the community.
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Richman asked if any of the organizations pay to use the building. Sorokin said that they
try to provide their space free of charge when possible for the non-profit organizations. He
added that the for-profit corporations pay rent, and that represents a source of income for
the organization.
Sorokin said that the first thing that they would do is to install a mechanical door opener,
and second complete the restroom renovation, particularly to transform the upper floor
men's restroom into a unisex fully accessible restroom.
Emma Goldman Clinic - Facility Rehabilitation
Karen Kubby said that there is an addition to the front of the building that has a flat roof.
She mentioned that there are a lot of people that access the second level of the building
for non-healthcare reasons (the flat roof/patio is used as an entrance for the second level
offices). She said that they tried to make some site repairs to the roof, but it did not help.
Kubby said that they continually have 2 buckets sitting in the entrance area because of the
leaking roof. She added that the roof problem impedes their use of last year's CDSG
funding, because they can not install a lighting/electrical system in a place that has
problems with water. $he said that the clinic has an operating reserve fund that has very
specific parameters that the Board has set up, and can only be used for extreme
emergencies. She said that they do not have a capital reserve fund.
Kubby said that they are trying to get donations for their projects. She mentioned that it
would be possible that some of the labor for fixing the roof may be donated by local
agencies. Kubby said that they might need to talk with a couple of roofers to get a
consensus of what the problems are, and then have roofers bid on the project.
Kubby said they would request a 1 O-year declining balance loan from the Council.
Emma Goldman Clinic - Operational
Kubby said that they requested $5,000 to help them subsidize their sliding fee scale due to
a large increase of clients gained recently from the closing of the University of Iowa Family
Planning Clinic (FPC). She stated that most of the FPC clients are used to receiving free
services. She said that this would not be the case at their facility, but CDBG funds would
help subsidize their sliding fee scale. Kubby said they are focusing on young teens. She
added that they are expecting a 50% increase in the young adults! teen clients.
Iowa City Housing Authority Tenant Based Rental Assistance (ICHA)
Steve Rackis said that the proposed project would mitigate the impact of federal budget
reductions in the Housing Choice Voucher (HCV) program, allow the ICHA to provide
immediate assistance to elderly and/or disabled families currently on the waiting list, and
maintain assistance to low income families up to their approved baseline of 1,213 families.
Rackis said that the waiting list is approximately 2 years, and not receiving sufficient funds
would extend the length of waiting period.
Rackis said that he has done an analysis of where HCV families are currently living. He
said that in elderly households, 69% live in Iowa City, 11 % in Coralville. 10% North Liberty,
and 11 % all other communities in Johnson County. He mentioned that the percentages of
disabled households are similar, Iowa City 74%, Coralville 17%, and North Liberty 4%, all
other communities in Johnson County 6%. He said that when you take the head of
household, both elderly and disabled, 74% live in Iowa City, 17% in Coralville, 4% North
Liberty, and 4% all other communities.
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Bears said that in the paper there is a different number regarding the waiting list. Rackis
stated that the waiting list is fluid and different lists exist for different programs offered by
the ICHA. Rackis said that they are just now beginning to process the applications from
May 2003.
Greazel asked what would people do for those two years. Rackis said that they stretch
their social security or any other source of income that they may have available.
Old Brick Repointing Project
David Wellendorf said that Old Brick was one of the first seven lots purchased in Iowa City.
He mentioned that it is the second oldest building in Iowa City and needs to be repointed.
He added that the building has holes through the mortar that let water in the building. He
said that type of erosion might easily destroy the structure.
Hayek said that the estimate is dated from last August and asked if the prices are still
good. Wellendorf said that the prices are pretty close. Wellendorf said that they are trying
to provide value to the community through rental to non-profit organizations and the use of
the auditorium for a variety of community uses. Anthony asked what is going on with the
last year funded project. Wellendorf said that the project is going well and that it should be
done by early May.
Richman asked what the impact would be if HCDC allocates less than the requested
amount. Wellendorf said that they would work harder. He said that they are good at getting
volunteer work, but repointing is not an area that they can utilize volunteers. The west wall
was repointed with the wrong type of mortar and may damage the building. This area
must be repointed soon, however to be cost efficient they would prefer to do the whole
project at once due to the high cost of equipment rental.
Planned Parenthood of Greater Iowa
Kelly Thornburg said that she has worked with Planned Parenthood since the opening in
Iowa City in 1990. In 1999 they had to relocate within a short timeframe. She stated they
have a great facility, but parking and their front entrance creates problems for them. In
1999 they had to move quickly and the acquisition of a facility was a huge expenditure.
Hayek questioned if they own or lease the facility. She stated that they have a long-term
lease. Greazel questioned if this improvement will benefit the owner if the applicant moves.
Thornburg stated they signed a 1 O-year lease, with two 5-years options. Thornburg stated
they plan on remaining in the facility for a long time.
The parking lot they use is unpaved and creates problems during the spring and after it
rains. Clients park at neighboring businesses and some are more hospitable than others.
She added that there was a 52% increase in the number of patients they serve after the
University of Iowa Family Planning Clinic closed. She said that they were the direct referral
from the Family Planning Clinic due to their subsidized cost, about a 60% discount.
Greazel said that it is less expensive to lease than to own. He said that they pay a lot of
property taxes there (indirectly through monthly rent) and adding that cost to the leasing
cost would most likely be similar to owning.
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Thornburg stated the facility entrance creates safety problems, as it is adjacent to the
alley. As the alley is public right-of-way, they also encounter protesters following their
clients right up to the doors of the facility.
Compeer Program
Joanna Mourning introduced some members of their Board. Mourning stated that there are
16 people on the waiting list waiting for a companion. She said that they are trying to do
some marketing for the program to create more interest. Mourning said that the program
increases socialization and friendship. She said that they are trying to organize meals and
other activities to those who are still on the waiting list. She added that they are
considering doing a call program to check-in on some of the persons on the waiting list, as
it is important to have someone to talk to from time to time.
Joyce Carman said that they are organizing a benefit concert. She said that during the
same event last year they raised $2,500. Their goal for the current year is $3,500. She
said that they would be happy with any contribution to their budget.
River City Housing Collective- Property Acquisition
Smith said that they are a non-profit organization, collectively owned by their members. He
added that they currently own two residential properties, and are looking to expand. Smith
said that they are trying to buy the property located at 932 East College Street. He
mentioned the house has 13 rooms (SRO units), and one 2-bedroom apartment. They
hope to attract a family to live in the apartment. Smith said that they are pre-approved to
get financing from banks.
Sandler asked if they ever requested funds through the CDBG program. Smith answered
that he personally did not, however Long stated the Collective submitted a funding request
about seven years ago that did not receive funds. Sandler asked why they did not attend
one of the workshops. Smith said that they did not hear about this funding opportunity until
the last minute. Long stated the applicant did come in to discuss the project and the
application process with staff.
Richman said they mentioned that one type of population served is a single-parent
household, and he asked if according to the configuration of the house they would be able
to attract any families. Smith said that the unit on the first floor would accommodate
families. He added that there are other units large enough to accommodate a parent and a
child rather than a larger size family.
Richman asked if they would go on with the project if they receive less than the requested
funds. Smith said that they would try to, but it would be very hard to achieve, and it
depends on the purchase price.
Marcus asked if they were seeking $550,000 in private funds? Smith said that is true.
Greazel asked if they looked at other locations. Smith said that they looked at a couple of
other houses, but the collective has a lot of special requirements that need to be met and
the other properties were not feasible.
Neighborhood Centers of Johnson County- Broadway Building Improvements
Loring said that they are looking for funds for renovations at the Broadway site. The funds
are to be used for the childcare space, common space, office space, and parking lot. They
have increased programming; thus they are able to serve more kids. Freeman said that the
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cabinets are stapled and duct-taped. She said they are looking to replace flooring
throughout the facility. Loring said the parking lot is cracked, and would not be able to be
used for activities usually held there. NCJC holds their summer basketball tournaments on
the parking lot, but it has become unsafe due to the cracks and uneven surfaces.
Freeman said that they have been able to increase their staffing due to operational grants;
however they have 3 offices for 25 staff members. They are constantly looking for ways to
best utilize their limited space.
Sandler askèd what's the progress of last year's funds. Loring said that half of the funds
are for replacing windows. Freeman said it took a while to get bids going on, but the work
is in progress. Hayek questioned if not fully funded, what are the priority items? Loring
stated he would review, list items in priority order, and send to staff for distribution to
HCDC members.
Goodwill Industries of Southeast Iowa - Air Conditioning
Townsend said that they would like to provide air conditioning to the production area at the
First Avenue facility. Hayek asked if they had a bid on the project. Townsend said they did
not have a contractor's estimate, but their architect provided the estimate. Hayek
requested if Goodwill could submit the estimate. Townsend stated he would send to staff
within 2-3 weeks.
Barnes asked if employee's conditions make it imperative that air conditioning must be
installed? Townsend said that, in general, people prefer to work in an air-conditioned
environment. Many of their clients working in the production area are medically fragile and
are sensitive to the heat and humidity and some are not able to come to work during very
hot, humid days.
Anthony said that it was mentioned in the application that they raised $350,000 for capital
improvements, and asked if part of that could be used for this project. Townsend said they
could use part of that money. They plan to do facility-wide improvements to the building,
such as window and door replacements, office reconfigurations, accessible restrooms. He
said that they would try to find a way to pursue the project in case of partial or no CDBG
funding, but it would be very difficult to complete all the necessary improvements.
Bears asked if air-conditioning existed in the building. Townsend answered that parts of
the building are air-conditioned. He mentioned that some offices are air-conditioned. He
said that they are prepared to pay the additional energy costs due to this project.
Hawkeye Area Community Action Program- Transitional Housing
AI Axeen said that the application is for a total of four units, two units to be placed into the
local transitional housing program, and two units to be filled by United Action for Youth's
(UA Y) teen mothers or pregnant teens as UA Y lost housing units that were operated in
partnership with Youth Homes. He stated that two of HACAP's units (mobile homes) are
currently being used to assist UA Y teen mothers.
Axeen said that the most confusing aspect of the proforma is the management fee. Axeen
said that according to federal regulations there are definite rules that they must follow, and
one is to distribute employee salaries between programs. He said that 46% of the salary
goes into this fund and that's why the management fee seems so high. He added that it
pays for operations and facilities. property taxes, and repairs. Axeen said that another
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issue that was raised by staff from the Proforma was the debt service. He said that the
$10,300 would be paid back through agency/operational funds.
Greazel asked where they are going to buy the units. Axeen said that they would buy
condominiums in non-impacted areas, however the cost is significantly more expensive
than the Broadway area. Sandler asked if they spent their FY05 allocation. Axeen replied
that yes they purchased two units and spent their allocation.
Greater Iowa City Housing Fellowship - Rental
Charlie Eastham said that the School Choice Program proposal is to buy eight existing
two-bedroom homes and use them to rent to LMI households located in elementary
attendance areas that reported less than 20% free and reduced lunch eligible student
enrollment in 2003. Eastham said that the project also includes rehabilitation costs that will
help preserve older homes available to low-income households.
Hayek asked Eastham to explain the total cost per bedroom in comparison to the previous
year application. Eastham said that the acquisition cost for the last project was $80-85,000
per unit and the cost this year increased due to location and possibility of lead based paint
provisions and necessary rehabilitation.
Sandler asked if the project would move forward if GICHF would not receive full funding.
Eastham answered that they would try to pursue the project, possibly purchase less units,
or maybe not locate within the higher cost areas.
Greater Iowa City Housing Fellowship - Owner-Occupied
Referring to the second project, Eastham said that they propose to purchase three lots to
construct homes for the Community Land Trust program. He mentioned that the land
would be owned by the Greater Iowa City Housing Fellowship, which would provide a 99-
year lease to the buyer. He said that the purpose is to ensure that the homes remain
affordable over time. He said that the land lease program requires that upon resale of the
home, the home could only be sold to an income-qualifying buyer. If the seller is not able
to find an income-qualifying buyer, the Greater Iowa City Housing Fellowship has the
option to purchase the house and find an income-qualifying buyer.
Marcus questioned if the owners get the same appreciation as a regular house owner,
except the appreciation on the land. Eastham said that they do not get full appreciation if
they sell the home before a 15-year period.
Sandler said that the homeowner would pay a land lease fee of $20 a month, taxes on the
house, and taxes on the land that is leased to them. She said that the total would be
comparable towhat they would have paid if they were the owners of the house. Marcus
said that the difference might be that they would not qualify to get a house and this would
be the only way for a low-income family to own their home.
Free Lunch Program - Facility Rehabilitation
Shultz said that six years ago they received funds to remodel the kitchen. Those
improvements did not include a new fire suppressant system. The one in current use is
out of date and unserviceable once it breaks down or needs a repair. Shultz mentioned
that they must upgrade the system or the Fire Marshall could find them out-of-compliance.
If that were to happen the replacement would be under an urgent timeline.
12
Hayek asked if the fire suppressant system is out-of-compliance or unserviceable? Shultz
said that it is currently unserviceable, and most likely would be found out-of-compliance if
inspected.
Free Medical Clinic/Free Lunch Program. Facility Rehabilitation
Shultz said they are also requesting funds to replace asbestos tiles. He said that the tiles
are deteriorating, and need to be replaced before they become health hazards. Greazel
asked if they would replace the tiles that can be seen, or also the ones under the carpet.
Shultz answered that they plan to remove both.
Hayek asked if covering over the tiles instead of replacing the tiles is a workable option.
Shultz answered that it is a workable option only in the Free lunch auditorium. The tiles
under the carpet at the Free Medical Clinic and the stairwells are popping up and must be
replaced. Sandler asked what the difference in cost would be. Shultz answered that it
would save $5,000.
Free Medical Clinic- Case Management
Sandy Pickup said that they are requesting $10,000 to continue their case management
program. Sandler said that in the budget break down they indicate salaries and benefits.
The private portion is made up of various grants and donations that are anticipated. If not
fully funded, at what level will the program continue? Pickup stated they would do what
they can and try and piece various funds for this position to continue as best they could.
Greazel said that the application lists $400,000 for medications, and asked whether the
FMC had to purchase them. Pickup said that they do not buy them as the drug
manufacturers donate them, however the clinic must submit individual requests for each
medication to the specific manufacturer. The case manager submits these requests on
behalf of FMC patients. Pickup said this figure represents medication for the entire clinic,
not just those suffering from chronic health conditions.
Anthony questioned if they spent their FY04 allocation. Pickup stated it was an error on
their application. All FY04 were spent. Hightshoe stated that the funds were completely
spent. In FY05, the FMC receives monthly installments and will spend out by the end of
this fiscal year as well.
L T&J Consulting. Iowa City Community Grantwriters Workshop
Smith said that they would deliver four Iowa City Community Grantwriters Workshops to
approximately 120 community based organizations to heighten the knowledge, skills and
experience of service provider organizations to develop successful grant proposals and
compete successfully for federal competitive grants and other competitive funding sources.
She said that Iowa is second in the nation in volunteering, but they are very low in the
nation in receiving funding from foundations and government grants. She said that she is
passionate about bringing money into Iowa.
Smith stated they have received extensive training on requirements for federal grants and
are certified by national grant institutes to conduct training. They have served as grant
reviewers for federal and state grants and assisted the Department of Economic
Development in reviewing and writing administrative rules.
Smith stated they really want to get to the local organizations. She mentioned that,
unfortunately, area organizations are small and provide a lot of services with little funding.
13
There are over 200 non-profit organizations in Johnson County with assets less than
$25,000. She mentioned that with that amount of money they can not go out and grant
write, so they hope to bring a service to train as many people as possible with the funding.
Smith said that the idea they have is to provide a no-cost service to organizations that do
not have funds. In response to the staff report, Smith said requiring a minimal fee is not a
bad idea and would be a consideration if there would be partial funding, but they are trying
to reach those organizations with little resources. She also stated that the question had
been asked if organizations could pay them a percentage of grants received. Smith said
that most funding organizations do not allow the funding to be used for outside consultants
or administration.
Richman asked if the firm is non-profit or for-profit. Smith answered that they are currently
for-profit, but are going through a non-profit application process.
Extend the Dream Foundation - Operational
Tom Walz introduced Dave Maglan, Steve Hall and Allan Young. Walz said that they are at
the beginning of the fourth year of operating a non-profit organization with no paid staff as
they have been able to operate with volunteer staff. The proposed project is based on the
cost for two National Corporation of Community Service (VISTA) volunteers as the
program requires a 50% co-pay. Walz said funds are requested to assist with the payment
of the required co-share.
Hayek asked how long have they been working with VISTA. Walz said that they have
worked with them since 1974.
Extend the Dream Foundation - Micro-Enterprise Center
Walz said that they have a micro enterprise operation, which turned into a community
support center that does a lot of work with people in recovery (substance abuse issues),
and physically and/or mentally disabled people. He mentioned that they found their current
site with the help of CDBG funds and they are working towards the stage of self-sufficiency
for the organization. Walz is very confident that they are going to make it.
Walz said that they are requesting funds to purchase a mixed-use building that contains
1,650 square feet of commercial space. He added that the commercial space would be
used to provide storefronts to businesses that are ready to incubate from the micro-
enterprise activity targeted to persons with disabilities. Extend the Dream Foundation
anticipates the need for the additional space to accommodate two businesses and to
launch an e-commerce training program. Walz said that they have a bookstore, an antique
and collectibles business, and furniture refinishing operations. He mentioned that when
you consider the employees/clients they work with, they could get more income by doing
e-commerce than from traditional retail. He said that e-commerce works great with the type
of clientele they are working with: people recovering from substance abuse, persons with
mobility difficulties, and/or persons with mental illness/disabilities.
Greazel asked if there are accessibility issues with the proposed site? Walz said that there
are accessibility issues on the second floor. Work to make the first floor accessible would
be done on the commercial, first-floor level. He said that when it opens the first floor would
be accessible.
14
Hall said that with their current e-commerce business, they rely heavily on donations
people bring in and then they sell these items using e-commerce. Hpwever, they would like
to reduce their dependence on donations, as they are unreliable. Hall said that the quality
and supply varies. He said that they need to figure out a way to buy and sell which can be
done through e-commerce. He stated that they could buy and see all through e-commerce
and make a profit. He said that the future of the program could be sizable.
Greazel asked if they have the funds to remodel the building. Walz said that they raised
the funds. He said that they have a lot of very talented people that are available. He said
that they have the skills to do it. Many of their clients are from the building trades
recovering from substance abuse.
Sandler asked if this project would be eligible for the CDBG Economic Development (ED)
funds administered by the Council. Hightshoe stated yes, it is an eligible activity. Walz
stated they had applied to the ED fund. If fully funded through the economic development
fund, Walz stated they would pull their current application with HCDC. Nasby stated there
were funds available in the ED pool of funds, but a current application is pending that
would determine how much in funds are available for this request.
Extend the Dream Foundation - Rental Housing
Walz stated the three upstairs apartments were not accessible to persons with mobility
impairments. They would rent to persons with other impairments, but those that could
climb the stairs to get to the apartments. The apartments would be extremely affordable
and would be provided to clients working on-site in a possible live/work arrangement. The
site is also near commercial facilities such as a grocery store, bank, etc. Thus
transportation wouldn't be an issue for many needed things.
City of Iowa City - Downpayment Assistance Program
Steve Nasby said that in Iowa City a median priced house is about $150,000. Households
in the 60-80% area median income range would have an affordability gap of approximately
$10,000-20,000 gap. The project budget shows that 20 units will be assisted with an
average of $15,000 in down payment assistance per unit. The homes would be post 1977
to avoid lead based paint provisions. The homeowner contributes around $1,500 or 1 %
towards the purchase of the home. Nasby said that people would have the full benefit of
homeownership.
Nasby mentioned that they have sent letters to area lenders to ascertain interest in
providing program administration. They have received four responses to date. In response
to a question, Nasby said that this down payment assistance program would contribute up
to 10% of the purchase price.
Adjournment
Anthony moved to adjourn. Barnes seconded.
The meeting adjourned at 9:45 PM.
j ~ !
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CITY OF IOWA CITY
MEMORANDUM
DATE:
TO:
FROM:
RE:
March 4, 2005
Housing and Community Development Commission
Community Development Staff
HCDC Meetings on March 10 & 17, 2005
Thank you for the many hours of time and energy that you have put into the allocation process
up to this point. This packet contains information for the next two HCDC meetings. .
At the HCDC meeting on March 10th you will be discussing the applications, funding amounts
and the rankings. This meeting is designed to help you finalize the ranking sheets and adjust
your funding amounts.
We will have more funds available than were originally anticipated due to the addition of
unspent CDBG funds and recaptured HOME funds. There is $40,000 more available for CDBG
non-public service eligible projects and $200,000 for HOME eligible projects (FY05 HOME funds
recaptured from the Blooming Garden project).
To assist with this process we are providing the updated amounts of FY06 CDBG and HOME
funds available to you for allocation, within the CITY STEPS categories. Please keep in mind
that the amount of funds within these categories is flexible, with the exception of the Public
Services category. At the March 17th meeting, you will be formalizing a budget recommendation
to City Council.
CDBG\HOME Revised Allocation amounts according to CITY STEPS Funding Targets
Housing (HOME eligible activities)
· Public Facilities, Economic Dev., Other
· Public Services (statutory limit)
Total
$ 1,110,652 ($166,598 MUST go to a CHDO)
$ 484,060
$ 11.000
$ 1,605,712
The proposed amount allocated to Public Service projects is right at the statutory limit, which is
set by law. In addition, the HOME entitlement can only be used for HOME eligible activities. As
such, $1,110,652 must be spent on HOME eligible activities. The public service category will be
extremely competitive. One issue to consider while allocating funds is that some of the projects
may receive such a reduced funding amount that the project may no longer be feasible. Staff
recommends that no project be allocated less than $1,000.00.
Included in this packet are your preliminary rankings and allocations. Please review your scores
and allocations. If you notice any errors, please contact staff so we can make corrections
before the meeting. After the March 10th meeting, please submit the revised scores and/or
allocations. The revised spreadsheets will be ready for your review for the March 1 th meeting.
If you have any questions regarding this information, please feel free to contact Tracy
Hightshoe, Steve Long or Steve Nasby at 356-5230.
Please remember that both meetings will be at the Senior Center in the
lower level classroom and will begin at 6:30 PM.
FY06 RANKINGS WORKSHEET
CDBG\HOME PROJECTS
Prelimin¡ '3/
!
!
90 89 77 80 70 86 100 85 76 100 70 30 14 83.67 H-l
74 85 69 73 78 81 87 78 65 87 65 22 16 76.67 H-2
65 79 68 85 82 59 87 71 90 90 59 31 22 76.22 H-3
82 76 68 74 75 76 82 74 73 82 68 14 3 75.56 H-4
73 75 61 62 76 94 87 77 59 94 59 35 26 73.78 H-5
94 62 77 59 60 84 75 80 69 94 59 35 24 73.33 H-6
71 64 68 67 79 82 75 82 70 82 64 18 8 73.11 H-7
92 72 67 64 64 66 82 78 59 92 59 33 18 71.56 H-8
64 66 66 72 68 57 97 70 78 97 57 40 14 70.89 H-9
66 66 56 67 82 17 82 80 68 82 17 65 24 64.89 H-lO
Non-HOME Eligible Activities
75 72 67 65 82 75 78 78 67 82 65 17 11 73.22 0-1
83 77 60 60 71 64 84 71 84 60 24 12 71.25 0-2
75 80 60 60 72 70 76 80 66 80 60 20 10 71.00 0-3
75 74 60 60 77 70 65 76 64 77 60 17 12 69.00 0-4
70 57 62 61 54 81 79 83 60 83 54 29 24 67.44 0-5
75 61 56 58 73 75 66 75 61 75 56 19 15 66.67 0-6
91 72 64 59 0 73 84 65 78 91 0 91 25 65.11 0-7
75 70 56 60 56 62 54 82 68 82 54 28 19 64.78 0-8
64 61 49 60 63 81 87 52 87 49 38 29 64.63 0-9
76 50 54 63 43 71 82 82 59 82 43 39 26 64.44 0-10
76 70 53 60 49 80 61 70 55 80 49 31 23 63.78 0-11
83 85 75 81 88 84 89 88 86 89 75 14 7 84.33 PS-1
83 89 67 72 86 77 83 84 88 89 67 22 16 81.00 PS-2
83 81 67 68 83 74 87 81 87 87 67 20 9 79.00 PS-3
91 79 67 78 87 69 84 79 74 91 67 24 18 78.67 PS-4
77 83 59 69 55 81 71 81 72 83 55 28 22 72.00 PS-5
87 77 52 63 74 70 74 89 60 89 52 37 27 71. 78 PS-6
71 86 55 56 69 64 83 77 78 86 55 31 27 71.00 PS-7
79 56 49 47 64 63 76 72 65 79 47 32 23 63.44 PS-8
60 42 48 42 50 69 83 70 59 83 42 41 20 58.11 PS-9
61 30 41 35 46 67 71 66 39 71 30 41 28 50.67 PS-10
77 71 61 64 67 71 80 78 68
-
Preliminary Rankings 31712005
HOME Eligible Activities
Habitat for Humanity - Homeownership
HACAP - Transitional Housing
Johnson Cnty Penn Sup. Hsg - Rental
Iowa City Housing Authority - TBRA
GICHF - Rental Housing
City of Iowa City - Homeownership
GICHF - Homeownership
Extend the Dream Foundation - Rental Hsg
Johnson Cnty Perm Sup Hsg (Supplemental
River City Housing Collective - Rental Hsg
Public Facilities, Economic Development,
Free Lunch Program - Facility Rehab.
DVIP - Facility Rehabilitation
NOC - Faciiity Rehab.
Free Lunch Program/FMC - Faciiity Rehab.
Habitat for Humanity - Property Acquisition
Goodwill Industries - Facility Rehab.
Extend the Dream Foundation - Micro-Ent.
Planned Parenthood - Faciiity Rehab.
Hillel Student Center - Accessibility
Old Brick Foundation - Facility Rehab.
Emma Goldman Clinic - Facility Rehab.
HCDC Member A verage Score
Public Services, Planning
Free Medical Clinic - Operational
Shelter House - Emergency Assistance
Shelter House - Operational
Compeer Program - Operational
Emma Goldman Clinic - Operational
Extend the Dream Foundation - Op.
TIC Housing Program - Operational
Family Services - Operational
OMNI Therapies - Operational
L T&J Consulting - Operational
FY06 CDBG\HOME FUNDING
HCDC -- AVERAGE ALLOCATION WORKSHEET
PRELIMINARY - MARCH 10, 2005
Preliminary Allocations
3f7J2005
$ 100,000
$ 100,000
$ 200,000
$ 60.000
$
$ 100,000
$ 50,000
$
$ 300,000
$ 20,000
$ 930,000
$ 1,777
$ 3,525
$ 30,000
$ 10,000
$ 220,000
$ 64,410
$ 70,000
$ 15,000
$
$
$ 10.000
$ 424,712
$ 2,000
$ 2,000
$ 5,000
$
$ 1.000
$
$
$ 1,000
$
$
$ 11,000
$ 1,365,712
200,000
200,000
150,000
100,000
98,000
200,000
50,000
$
$
$
$
$
$
$
$
$
$
$
125.790
125.790
96,439
340,740
104,825
75,977
41,°91
$
$
$
$
$
$
$
$
$
$
$
100,000
156,000
200,000
160,000
293.000
25,000
17°,000
45.000
$
$
$
$
$
$
$
$
$
$
100,000
100,000
100,000
200,000
250,000
75,000
50,000
150,000
50,000
$
$
$
$
$
$
$
$
$
$
80,000
156,000
200,000
225.110
200,000
120,800
$
$
$
$
$
$
$
$
$
$
150,000
235,000
255,000
200,000
190,000
60,000
$
$
$
$
$
$
$
$
$
$
80,000
150,000
275.000
200,000
14,410
180,000
100,000
98,000
$
$
$
$
$
$
$
$
$
$
39%
49%
47%
47%
23%
30%
52%
42%
15%
26%
116,974
152,849
128,750
139,555
182,908
76,228
93,972
41,511
81,250
26,250
$
$
$
$
$
$
$
$
$
$
300,000
312,000
275,000
298,080
812,404
250,000
181,200
98,000
550,000
100,000
$
$
$
$
$
$
$
$
$
$
H·l
H-2
H-3
H-4
H-5
H-6
H-7
H-8
H-9
H-I0
HOME Eligible Activities
Habitat for Humanity - Homeownership
HACAP - Transitional Housing
Johnson Cnty Perm Sup. Hsg - Rental
Iowa City Housing Authority - TBRA
GICHF - Rental Housing
City of Iowa City - Homeownership
GICHF - Homeownership
Extend the Dream Foundation - Rental Hsg
Johnson Cnty Perm Sup Hsg (Supplemental
River City Housing Collective - Rental Hsg
90,000
998,000
910,652
1,239,000
$
1,075,000
$
981,910
$
1,090,000
$
1,097,410
$
1,040,247
$
Sub-Total
I,m
3,500
20,000
10,000
81,435
80,000
100,000
20,000
30,000
10,000
$
$
$
$
$
$
$
$
$
$
$
$
1,084
2,150
38,579
10,764
170,800
54,900
89,670
12,063
15,250
36,600
12,200
$
$
$
$
$
$
$
$
$
$
$
$
1,772
3,400
20,000
15,640
70,000
5,000
$
$
$
$
$
$
$
$
$
$
$
1,000
1,700
40,000
10,000
157,012
20,000
$
$
$
$
$
$
$
$
$
$
l,m
3,525
50,000
17,500
3°0,000
$
$
$
$
$
$
$
$
$
$
$
I,m
3,525
55,750
15,000
80,000
25,000
15,000
1.4,500
34,160
20,000
$
$
$
$
$
$
$
$
$
$
$
I,m
3,525
3°,000
15,ODO
147,000
$
$
$
$
$
$
$
$
$
$
90%
88%
56%
74%
36%
31%
35%
30%
26%
38%
51%
1,593
3,106
35,541
12.988
126,156
36,789
50,834
8.866
7.821
22.595
10,275
$
$
$
$
$
$
$
$
$
$
$
1,777
3,525
63,245
17.646
350,000
120,000
147,000
30,000
29,968
60,000
20,000
$
$
$
$
$
$
$
$
$
$
$
0·1
0-2
0-3
0-4
0-5
0·6
0·7
0-8
0-9
0-10
0-11
Public Facilities,
Economic Development, Non-HOME Eligible
Activities
Free Lunch Program - Facility Rehab.
DVIP ~ Facility Rehabilitation
NOC - Facility Rehab.
Free Lunch Program/FMC - Facility Rehab.
Habitat for Humanity - Property Acquisition
Goodwill Industries - Facility Rehab.
Extend the Dream Foundation - Micro-Ent.
Planned Parenthood - Facility Rehab.
Hillel Student Center - Accessibility
Old Brick Foundation - Facility Rehab.
Emma Goldman Clinic - Facility Rehab.
40,000
10,000
40,000
20,000
356,712
4,000
1,000
4,700
1,300
11,000
1,365,712
$
$
$
$
$
$
$
$
$
$
$
$
444,060
1.300
650
1,300
169
650
631
818
390
2,938
2,154
11,000
1.365.712
$
$
$
$
$
$
$
$
$
$
$
$
115,812
2,000
1,000
5,000
1,000
1,000
500
400
$
$
$
$
$
$
$
$
$
$
$
279,712
3,000
2,000
1,800
750
2,000
1,450
$
$
$
$
$
$
$
$
$
$
$
372,802
5,000
2,000
3,000
1,000
$
$
$
$
$
$
$
$
$
$
$
264,712
2,250
1,000
4,500
150
1,250
1,000
750
100
$
$
$
$
$
$
$
$
$
$
$
257,302
5,000
700
1,3°0
4,000
$
$
$
$
$
$
$
$
$
$
$
31%
24%
20%
55%
22%
11%
4%
5%
2%
2%
316,564
3,069
1,206
3,250
709
1,113
510
259
236
367
269
$
$
$
$
$
$
$
$
$
$
$
10,000
5,000
16,500
1,300
5,000
4,851
6,000
4,300
22,600
16,567
$
$
$
$
$
$
$
$
$
$
PS·l
PS·2
PS·3
pS-4
PS-5
PS-6
PS-7
PS-8
PS-9
PS-I0
SubwTotal
Public Services, Planning
Free Medical Clinic - Operational
Shelter House - Emergency Assistance
Shelter House - Operational
Compeer Program - Operational
Emma Goldman Clinic - Operational
Extend the Dream Foundation - Op.
TTC Housing Program - Operational
Family Services - Operational
OMNI Therapies - Operational
IT&J Consulting - Operational
10,900
1.365,712
$
$
11,000
.365,712
$
$
11,000
1,365,712
$
$
11,000
1,365,712
$
$
11,000
1,365,712
$
$
10,988
1,367.798
$
$
4,111,963
$
Sub-Total
Grand Total
Budget Breakdown
(Include only those costs directly related the project.)
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please CDBG List Source of
prioritize the budget Funds Other Funds Other Funds Priority
Replace two exit doors $7,195 second
and repair screens and
awnings at Broadway
Carpet and tile $20,977 $2,000 Local funds third
replacement at
Broadway
Add and replace $29,673 $5,000 Local fu nds first
cabinets and
countertops at
Broadway
Replace parking lot $5,400 fourth
cracks at Broadway
Note: Above amounts
Based on contractor bids
Total $63,245 $7,000
'f -/'
N '-- ..~ '--
Tracy Hightshoe
From:
Sent:
To:
Cc:
Subject:
John Watson Dwatson@goodwillseiowa.org]
Wednesday, March 02, 200510:07 AM
Tracy-Hightshoe@iowa-city.org
Mike Townsend
Air conditioning estimates
Ð
~~
D
CostEstimateDD
ie.xls
Cost Estimates
IC.xls
Attached are OPN Architect's estimates for the entire renovation
project
and
also the estimates from Design Engineers for the electrical and
mechanical
work, including air conditioning.
You can see that OPN added a 10% contingency to the entire project. This
contingency should be added to the $130,000 air conditioning figure.
Also,
we do not have a contract with OPN for the architectural and engineering
services involved in the construction phase of planning, but we
anticipate
that it will be at least 10% on this project.
You will also note that there is $50,000 for an upgraded electrical
system
for the entire facility. This new service is necessary to handle the
additional electrical load of the new air conditioning. However, we are
not
including this in our CDBG request because the new service will serve
the
entire facility.
In summary: Design Engineer estimate of $130,000 plus 10% contingency at
$13,000 plus 10% professional fees at $13,000 equals $156,000 total
cost. As
I understand our request, it is for $120,000 or 80% of the actual cost,
whichever is lower.
John Watson
President
Goodwill Industries of Southeast Iowa
jwatson@goodwillseiowa.org
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1
DESIGN
ENGINEERS, P.C.
2801 Sixth Street s.w.
Cedar Rapids. Iowa 52404
Phone (319) 364-1944
FAX '(319) 364-0454
Statement of Probable Construction Costs
Goodwill Iowa City
Iowa City, Iowa
DE#05035
22-Feb-04
BELOW SLAB DUCT REPLACEMENT
Mechanical
Plumbing
Fire Protection
HVAC'
Total
$0
$0
$30,000
$30,000
$30,000
Electrical
$0
$0
MODIFY OFFICE LAYOUTS
Mechanical
Plumbing2
Fire Protection3
HVAC'
Total
$30,000
$5,000
$45,000
$80,000
$80,000
Electrical5
$30,000
$30,000
AlC PRODUCTION AREA
Mechanical
Plumbing
Fire Protection
HVAC6
Total
$0
$0
$130.000
$130.000
$130,000
Electrical7
$50,000
$50,000
TOTAL MECHANICAL I ELECTRICALITELECOM COSTSB
$320,000
Notes:
1.
2.
3.
4.
5.
6.
7.
8.
Based on installing all new ductwork for the proposed area and connecting to existing furnaces.
Includes new piping and fixtures as shown on Architectural documents.
Includes relocation of exisitng fire protection sprinkler syst¡;¡m.
Includes 3 gas fired funìaces with air cooled condensing units.
Includes building lighting, power, fire alarm. and mechanical equipment connections.
Also includes telecom - structured cabling and data switch. Does not include emergency power.
Includes 1 exterior, ground mounted, rooftop unit.
includes a new 800Amp, 208Volt, 3phase electrical system for the entire facility.
Does not include general contractor markup, design fees, or project contingency.
Statements of Probable Construction Costs prepared by Design Engineers, P.C., represent our best judgments
as design professionals familiar with the construction industry. However, neither Design Engineers, P.C. nor the
Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining
bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, Design Engineers, P.C.
cannot and does not warrant or represent that bids or negotiated prices will not vary from the Project budget
proposed, established or approved by the Owner, if any, or from any Statement of Probable Construction Cost
prepared by Design Engineers, P.C.
GOODWILL FEASIBILITY STUDY
COST ESTIMATES
PROJECT NO. 02210
FEBRUARY 22, 2005
REMODEL IOWA CITY CENTER
OPN ARCHITECTS, INC.
615 FIRST STREET SE
SUITE 460
CEDAR RAPIDS, IA 52401
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I X MODIFY OFFICE LAYOUT $244,057
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¡ DemolitIon: $20,688
Remove Exterior Entrance
4,000 sf
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0.27 Isf:
$1,080
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I Remove Concrete Floor 410 sf x 4/sf: $1,640
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I Remove CMU Partitions 2750 sf x 2 Isf: $5,5001
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I Remove Floor Finish Material 5695 sf
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x 0.35 Isf: $1,993
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$3.1321
['" ·········..···..·..~..Rërriove·Õi::ròõC;rs......·......···....····..··....... ..... ....·....2..ê¡;··..··....·....····x....··..~..···40¡)/ea;,···· .... ·""$800
I········· ·····································Rëñíö'Ve·ÕC;C;rTF'rãñì'e···....··....~....·····3i·5i..·..·..· ·····..·x..,..··..·..···50/51";,......······..·······..········$1:550
I
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New Construction: $223,369
1·........·..··..·..........·....···..··-·........-·....·......·..···..·....·..·...................................................................................................~...........................~...........
I Interior Paint 20,007 sf x 0.5 Isf: $10,004
,...~............................................_......................................................................................................._............................................._...~...........................................j
: Urinal Screen 1 ea x 280 lea: $2801
1
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Toilet Prtitions ADA 2 ea x 900 lea: $1,800
I
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······....···..·..·····....ToileïpãrtiîiOñS-··..·...._·..··..··......··..·..··..1ëã.._..·..~x..···....600Tea"";;···....·..··..........······$6001
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. ................................:;~.:::~;:~~.................. ................. .........:~:::.::................ : ..._.....3~~::~.. .......:::~::1
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Floor Material.. Carpet 7,580 sf x
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3 Isf: $22,740
x
GOODWILL FEASIBILITY STUDY
COST ESTIMATES
PROJECT NO. 02210
FEBRUARY 22, 2005
OPN ARCHITECTS, INC.
615 FIRST STREET SE
SUITE 460
CEDAR RAPIDS, IA 52401
REMODEL IOWA CITY CENTER
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Remove & Replace N&W Metal Siding
I
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I Paint S & E Metal Siding 4.656 sl x 0.5 IsI = $2,328
ì
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5,456 sl
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7/sl= $38.1921
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,
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i X ADD AIR CONDITIONING AT PRODUCTION AREA
f..
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Mechanical
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$130,000
r.......................,,~........·..·..·..·....·....··...·..··..···.............~............
! Electrical
!.."..................................._.__......_........~...............................................~..
X WEST PARKING RENOVATION
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! Remove Fence 115 II x
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$50,000
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I Remove Paving
r New Concrete Parking Area
I
,
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1,825 sl
x
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$2,738
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1,936 sl
x
3/sl=
$5.808
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New Concrete Curb
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334 II x 14 III = $4,676
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,....... .....__.....____.._......_...._·....w··..··· ···6ESïGNCONllN(3ENê"y-............··........,O%'......·.. . .... ·······$52:61:;41
I..·--·..···-......~..·_·_..............···..·..······..·····...···..·····...... ··.....·..·PROPÕ..SEC·C"'ÒNSTRUCTIONc·Õsr··· ·..-....-..·..-·.....·-..·..-$579:629'1
I
March 1, 2005
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Blooming Garden IHA Limited Partnership
319 E. Washington Street, Suite 111
P.O. Box 1226
Iowa City, IA 52244-1226
RE: Blooming Garden IHA Limited Partnership - Recapture of FY05 HOME Funds
Dear Mr. Burns:
As you know, at their February 17th meeting, the Housing and Community Development
Commission (HCDC) decided not to make a recommendation to the City regarding the Blooming
Garden IHA Limited Partnership project. A memorandum from the City Attorney's Office, dated
February 9, 2005 (see enclosed), that was provided to HCDC is clear as to the action to be
taken regarding this project per the City's Unsuccessful or Delayed Projects Policy.
Blooming Garden IHA Limited Partnership was sent correspondence on December 8, 2004
requesting documentation of compliance with the City's Unsuccessful or Delayed Projects Policy.
The City did not receive a response from Blooming Garden IHA Limited Partnership by the
December 20, 2004 deadline. In addition, the response from Blooming Garden IHA Limited
Partnership that was distributed to HCDC, dated January 20, 2005, did not provide
documentation or evidence of compliance with said City policy.
Since Blooming Garden IHA Limited Partnership has not entered into a formal agreement with
the City of Iowa City there is not an existing HOME agreement to terminate. As such, this letter
is notifying Blooming Garden IHA Limited Partnership that the $200,000 in HOME funds
allocated to this project are recaptured. Per the intent of the HCDC, these funds will be re-
allocated in the FY06 funding round.
If you have any questions please contact me at 356-5248.
Sincerely,
/~
Steven Nasby
Community and Economic Development Coordinator
Cc: Stephen Atkins, City Manager
Eleanor Dilkes, City Attorney
Karin Franklin, Director of Planning and Community Development
Sue Dulek, Assistant City Attorney
Stephen Long, Associate Planner
Housing and Community Development Commission
Enclosure
410 EAST WASHINGTON STREET' IOWA CITY. IOWA 52240-1826 . (319) 356-5000 . FAX (319) 356·5009
·
,~ l
- =--5 -1tI....
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~~....,
...... ..
CITY OF IOWA CITY
MEMORANDUM
DATE:
TO:
FROM:
RE:
02/09/05
HOUSING AND COMMUNIVITY DEVELO~. ENT COMMISSION
SUSAN DULEK, ASS'T. CITY ATTORNEY?""
BLOOMING GARDEN/HOME FUNDS
You requested my opinion on the status of the allocation of FY05 HOME funds to Blooming Garden IHA
Limited Partnership ("Blooming Garden").
On May 4,2004 in Resolution No. 04-127, the City Council, as recommended by HCDC, awarded
$200,000 in FY05 HOME funds to Blooming Garden for land acquisition to support the development of
affordable housing. The FY05 allocation included the provision that the City must approve the location
of the lots due to "scattered site" concerns. Because the City Council did not approve the location of
the lots identified by Blooming Garden, the City has never entered into an agreement with Blooming
Garden for the use of the funds and has never disbursed any funds.
On March 2, 2004, in Resolution No. 04-68, the City Council adopted an "Unsuccessful or Delayed
Projects Policy," a copy of which is attached for your reference. The policy was in effect when Council
made the FY05 allocations.
Blooming Garden is not in compliance with said policy. Specifically, under Paragraph 1, Blooming
Garden did not enter into a formal agreement with the City by September 30, and under Paragraph 3,
Blooming Garden did not apply for other funds in the first available application period. In a letter dated
December 8, 2004, the City requested verification from Blooming Garden that it had applied for Low
Income Housing Tax Credits as required by said policy. Blooming Garden did not provide such
verification. As a result, the funds must be recaptured.
Because funds have not been disbursed, Blooming Garden does not have to reimburse the City any
money,butratbel'-tbe-Citywill no longerhave-$2-00,OOOiR-~Q5 HOME funås-set-asiae,se-to speak,
for Blooming Garden. HCDC should make a recommendation to City Council for the re-use of the
funds.
Last, in a letter to HCDC dated January 20, 2005, Robert P. Burns contends that the City has violated
24 C.F.R. 92.202(a). The City Attorney's office denies this allegation.
I hope that you find this memorandum helpful.
Copy to:
Steven Nasby
Stephen Long
Tracy Hightshoe