HomeMy WebLinkAbout09-16-2010 Housing & Community Development Commission
AGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
LOBBY CONFERENCE ROOM, CITY HALL
THURSDAY, SEPTEMBER 16, 2010
6:30 P.M.
1. Call Meeting to Order
2. Approval of the August 19, 2010 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff/Commission Comment
5. Nomination and Election of Officers
6. New Business
· Allocation of $15,000 in CDBG Program Income for FY11 Public
Service Funding Requests
· Public Hearing & Approval of the FY10 Consolidated Annual
Performance & Evaluation Report (CAPER)
· Selection of Projects to Monitor in FY11
· Timeline for the Annual Review of CITY STEPS
7. Adjournment
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CITY OF IOWA CITY
MEMORANDUM
Date:
To:
From:
Re:
September 10,2010
Housing and Community Development Commission
Community Development Staff
September Meeting
This month we welcome Scott Dragoo to the commission. The following is a short
description of the September agenda items. If you have any questions about the agenda or
if you are unable to attend the meeting, please contact Tracy Hightshoe at 356-5244 or by
email at tracy-hightshoe@iowa-city.org.
Nomination & Election of Officers
Every September, the commission nominates and elects a Chair and Vice Chair. The
commission will nominate and vote for these two positions at this meeting.
New Business
· Allocation of $15,000 of COBG Program Income to FY11 Public Service Funding
Requests. The City received 10 requests for funds. This funding opportunity was
limited to only those agencies that applied or received FY11 public service funding.
Enclosed is the email from each agency requesting funds with their original FY11
application and the staff report completed in January. If HCDC decides to fund an
applicant that was not funded previously, an Annual Action Plan amendment is required.
The funding recommendation will be sent to Council. A 30-day public comment period
and public hearing will be required. If the agency was allocated FY11 funds, an
amendment to their agreement will be done and the funds can be spent upon its
completion.
· Public Hearing & Approval of the FY10 Consolidated Annual Performance
Evaluation Report (CAPER)
The CAPER is a HUD required document that the City must submit to HUD within 90
days of the end of the plan year. The report describes the federally funded activities
undertaken by the City and its partners, and the accomplishments for the federal fiscal
year 2009. A draft of the CAPER is included in your packet for your review and
comment. At this meeting, we will be asking HCDC to approve the document for
submission to HUD.
· Selection of Projects to Monitor. Each year commission members choose 2-3
projects to monitor during the year. A list of projects, with the agency's contact
information, is included in the packet. Please review and indicate at the meeting which
projects you would like to monitor for FY11.
· Timeline for the Annual Review of the Consolidated Plan (CITY STEPS)
We are in the process of reviewing our CITY STEPS Plan. Details will be forthcoming
regarding the number and locations of public meetings to solicit input regarding the
Consolidated Plan. It is anticipated that all the community meetings will take place
before the October HCDC meeting. HCDC will also hold a public hearing at their
October 21 meeting. If HCDC decides to recommend any formal plan amendment(s),
the proposed amendment(s) will be forwarded to the City Council for their consideration.
We will keep you posted on the dates and times of the meetings.
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19,2010 - 6:30 PM
EMMA HARVAT HALL, CITY HALL
PRELIMINARY
MEMBERS PRESENT:
Andrew Chappell, Andy Douglas, Charlie Drum, Holly Jane Hart,
Michael McKay
MEMBERS ABSENT:
Jarrod Gatlin, Rebecca McMurray, Brian Richman,
Rachel Zimmermann Smith
STAFF PRESENT:
Tracy Hightshoe, Steve Long
OTHERS PRESENT:
None
RECOMMENDATIONS TO THE CITY COUNCIL:
HCDC recommended that City Council adopt the revised CDBG and HOME Program
Investment Policies as it pertains to homebuyer and public facility projects. Revised policy
attached. (Vote: 5-0)
CALL TO ORDER:
The meeting was called to order by Vice-Chairperson Charlie Drum at 6:30 p.m.
APPROVAL OF THE JUNE 30. 2010 MEETING MINUTES:
Long noted an error in a figure given in the minutes.
Chappell motioned to approve the minutes as amended.
Hart seconded.
The motion carried 5-0 (Gatlin, McMurray, Richman, Zimmermann Smith absent).
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA:
None.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19, 2010
PAGE 2 of 10
STAFF/COMMISSION COMMENT:
Long noted that the City had received another $1.4 million for the Single Family New Homes
Program. This program involves replacing the housing stock that has or will be purchased
through federal buy-out programs from the 2008 floods. Long said that the Single Family New
Homes program built and sold 40 homes that were all completed and sold by this spring and
there are 37 additional homes being constructed now under Round 2 of the program. The City
was recently notified that there will be a Round 3 that will support approximately 30 additional
homes. He said that it also sounds as if there may be a fourth and fifth funding round for this
program in the future. Long said the program has been very successful and that builders have
also been thrilled with it.
Hart asked how many flood damaged homes had already been purchased. Long said that 56
homes have been acquired; he expects that approximately 100 will be acquired eventually. He
said that 38 have been demolished and another nine should be down by next week.
Long noted that the City had also applied for grant funds to build a levee to protect the Baculis
and Thatcher mobile home parks and 50 nearby businesses. Chappell said that he thought the
number of businesses involved had previously been stated as 20. Long said that there are
approximately 20 business structures, but there are multiple businesses in a number of the
structures. Long said the project would be about a $4 million project. Long said that the project
had been voted down by HCDC at the June 30th meeting but that City Council approving it.
Hightshoe noted that the legal department had noted there were some votes recorded as
"abstain" in the last few HCDC meetings. Hightshoe said that "abstain" means that a
Commissioner is not voting on a matter because of a possible conflict of interest; whereas if a
Commissioner feels they do not have enough information to vote on a matter or just not at a
point to vote yes, then they should simply vote "no."
REVIEW AND DISCUSS THE ALLOCATION PROCESS FOR ANTICIPATED AND
RECENTLY RECEIVED CDBG PROGRAM INCOME:
Long stated that there would be approximately $2.9 million in program income coming back into
the CDBG line of credit from the Aniston Village project. Long said the funds would be received
sometime this winter. The City Council recently allocated $1.9 million to the proposed west side
level project with the remainder of the funds anticipated to come from an I-Jobs grant if the City
is awarded funding. This would leave about $1 million to allocate through the HCDC process.
Long said that if the I-JOBS Board does not approve the City's application on September 15th,
then the full $2.9 would need to be allocated. Long said this evening's discussion was how to
address the additional funding from a theoretical and policy standpoint.
Long said the daycare facility at 1516 Sheridan had been sold at the end of the City's fiscal year
(June 2010). This repayment is considered CDBG program income and has to reallocated to
CDBG eligible uses. Long said the City had assisted a non-profit in purchasing and renovating
the building eight years ago; four years ago the building went into foreclosure and the City took
the property over. Long said there is about $100,000 from the sale of the building to allocate.
Long explained that Extend the Dream Foundation started their FY11 project before the
environmental review was finished, despite numerous warnings and reminders not to do so. As
a result, they are no longer eligible for the $40,000 that they were allocated. Starting any
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19, 2010
PAGE 3 of 10
construction work before the City receives environmental clearance jeopardizes the whole
project. The City will need to reallocate these funds as well. Hightshoe explained that as early
as the application process funding recipients are clearly informed that they cannot begin
projects before the environmental release from HUD and they enter into an agreement with the
City. Federal guidelines prohibit the City from funding any part of the proposed project due to
this procedural issue.
Hightshoe said that because such a large amount of money is coming into the City's line of
credit all at once, they need to begin spending and allocating funds before the next regular
round. If the Commission waited and just included the money in the next funding round, the
money could not be spent until the other FY12 allocations were released in July 2011. Because
this money is "program income," the City can spend it immediately; it is prior-year money. Long
noted that HUD has a policy stating that the City cannot have more than 1.5 times their
allocation amount in their line of credit each year. Long said that it is likely the City will exceed
that this year and will receive a warning from HUD. He said the more money that can be spent
by the end of May, the better. Long said that even if the levee grant is approved, construction
on it will not start until around March, so that allocated money ($1.9 million) will not be spent by
the time HUD takes its first measurement.
Long proposed having a special allocation round sometime this fall. He said that the idea would
be to have a less formal process, with high minimums so that the number of projects to be
reviewed was not overwhelming. Hightshoe said there is currently a policy in place for "windfall'
income, which would apply to the funds being discussed. Hightshoe said the current policy says
that HCDC will determine if: 1) existing projects that did not receive full funding should be
considered, 2) projects that applied but did not receive any CDBG/HOME funding in the last
funding cycle will be considered, 3) new proposals will be submitted, or 4) funds will go to the
Contingency Fund. Hightshoe said the Contingency Fund is not really an option in this case.
The amount of funding available for Public Services could not exceed 15% of anticipated
program income, so internal amounts would be set for those projects. Hightshoe explained that
one of the things that would have to be decided would be whether 15% of the $2.9 million would
be withheld until FY12 for Public Services, or would be spent on eligible Pubic Facilities and
Housing applications prior to July 1, 2011. Hightshoe said this item would be back on the
Commission's agenda in September, and what staff was seeking at this point was guidance
from the Commission on how they would like to see this proceed. Long said that this is an
unprecedented amount of additional funding. Hightshoe noted that if the I-JOBS levee grant
was not funded, then there would be another $1.9 million to allocate.
Long urged the Commission to be creative as this was an opportunity to really make an impact.
Long noted that 20 years ago the City took a $1 million pool of money and used it to create the
Senior Center, which has a tremendous impact on the community. Long said that in the past
large funding amounts like this have been used to make improvements to Ralston Creek and
build dams in Hickory Hill Park. Hightshoe noted that City Departments will also be aware of
this money and will be applying for funding as well. She said that when the money is opened up
and advertised, it will be opened up to everybody. Long said it will be up to the Commission to
decide what the best use for the funding is and whether there is a need for the proposed project.
Hightshoe said that even some applying City departments may not understand that there must
be a component of their project that benefits those with low-to-moderate incomes. Chappell
asked if it was possible to move 85% of the $1 million now, and hold the other 15% back for the
regular allocation cycle, and staff said that it was. Long said that if there was a particular project
in their minds, a couple hundred thousand could also be held back for next year.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19, 2010
PAGE 4 of 10
Long said that there has been some talk about using funds to redevelop the Towncrest area by
setting up a small business fund to encourage businesses to locate or expand into that
neighborhood. Another idea that has been discussed is land-banking in which scattered-site
lots are acquired and then developed at a later date. Chappell asked if Towncrest was in a low-
to-moderate income census tract and Long said that it is not. Hightshoe said that if the
business owner herself is low-to-moderate income then the funds could be used. Long said that
fayade improvement was a possibility for the Towncrest area, but it could be difficult to justify.
Long said that Riverfront Crossings is also an area that funds could be targeted toward. He
said that the City has purchased the former site of St. Patrick's Church and would like to put
affordable housing in the upper levels of the building when they redevelop the site. Long said
money could be set aside for down payment assistance or as incentives for rental housing.
Long said he had brought the FY11 project list in consideration of the policy that states the
Commission may first consider those projects that were not fully funded. Long said ISIS, The
Housing Fellowship, Dolphin Point, Habitat for Humanity, MYEP and Big Brothers/Big Sisters all
received less than full funding for FY11. Chappell asked if the Commission was required to
reconsider these projects and staff said that they did not. Long said that the Commission could
also go back to consider the two projects that had received no funding. Hightshoe said staff
was just looking for a general direction and would put something together for the September
meeting.
Drum said that he is partial to looking at fully funding some of the projects that have already
applied.
Chappell said that given how unique it is to have that amount of money at one particular time he
is partial to the idea of thinking creatively on how to spend the money. He said that the
Commission could encourage those who were not fully funded to reapply, but reserve some
funds for new ideas.
Drum said that it would be great to be able to support one large project, such as when the
Senior Center was created.
Chappell said that he is interested in knowing how the funding will be advertised in order to get
the word out that the Commission is seeking creative ideas.
Long said that a number of non-profits are already aware that the money is coming and staff
also works with members of the business community and other city departments. Hightshoe
said the word will get out pretty fast.
McKay said that his inclination is that the Public Services funds should be reserved to the
greatest extent possible because that pot is always so small and the organizations so worthy.
McKay said he would like to maximize the funds available to those groups. Chappell said he
would like to see the $15,000 do something in the short term, and would like to reserve 15% of
the one million and allocate that as part of the regular funding process next year. Long said that
with small windfalls for Public Services in the past, staff has had just a one page application for
those who had not received full funding in the prior funding cycle and distribution of the
additional funds was done in one meeting. Hart said this was an appealing idea. She said that
Public Services are always frustrating allocations because of the scarcity of resources.
Chappell asked what the timeline would be if a separate allocation process was done for all but
the Public Services set asides. Working backwards from an approximate funds-availability date
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19, 2010
PAGE 5 of 10
of January 15th, staff determined that October 31st would be a likely due date for applications.
Chappell said he was not sure that more than a month of notification is necessary if everyone
already knows this money is coming. Hightshoe said that the application due date will likely be
sometime in October. Chappell asked if the Commission needed to do anything special if it
decided to hold back some of the funding and use it for next year's allocation. Chappell said he
wanted to be able to reserve some funds and not be committed to spending all of the money if
the applications were not particularly exciting or creative. Drum said he did like the idea of
being able to fund a larger project if it came along. Chappell said his comments had only
pertained to the Public Services funding. Douglas said it sounded to him like there was enough
money that all of these things could be done: fund public facilities, fund some of the
housing/construction projects, and put money aside for other ideas as well.
Chappell said that his thinking is to set aside the $15,000 for Public Services (% eligible from
the resale of the Sheridan property) and allocate those funds to last year's applicants; have a
second allocation process for the rest of the money (whether it is $1 or $2.9 million depending
on the outcome of the I-Jobs application), letting applicants know ahead of time that the full
amount of funds may not be allocated; and then hold $150,000 (from the % eligible of the
Aniston repayment to be received in FY11) aside for Public Services in the FY12 allocation
process. McKay said that made sense to him. Hart asked if this was something that needed to
be agreed on tonight. Long said that if a consensus could be reached staff would go ahead with
the notification process. Chappell suggested letting Public Services applicants reaffirm their
need for funding by a simple e-mail rather than reapplying. Chappell asked if there would be
one or two new members on the Commission and Long said it would only be one. Hightshoe
said that she did not think the $15,000 would require an Annual Action Plan amendment if
funding the same public service applicants. Long said that was correct; the money could be
allocated the day after the vote. Long said the $1 million allocation would take place at the
November meeting and would require a 30-day comment period. Hightshoe said the idea would
be to spend as much money as they can by May. Commission members agreed that Chappell's
summary represented a consensus on how to proceed.
SELECT HCDC MEMBER TO REPRESENT THE COMMISSION DURING THE CITY
MANAGER HIRING PROCESS:
Long said that the consultant had narrowed the search to 15 candidates and the City Council
will be narrowing it to five or six. Long said that the Council would like to have a representative
from each Commission participate in the interview process. Hightshoe said that there will be a
"meet and greet" of candidates on September 27th, 28th and 29th. Typically, Hightshoe said, the
HCDC Chair would attend; however as of September 1st the Commission will have no Chair.
The chair will be appointed at the September 16 meeting. Hightshoe clarified that the
representative would have to be available for all of the meetings that week. McKay said he
would be interested in participating.
Chappell motioned to nominate McKay to represent the Commission in the City Manager
hiring process.
Drum seconded.
A vote was taken and the motion carried 5-0 (Gatlin, McMurray, Richman, Zimmermann
Smith absent).
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19,2010
PAGE 6 of 10
DISCUSS REVISED CDBG & HOME PROGRAM INVESTMENT POLICIES FOR PUBLIC
FACILITY PROJECTS - RECOMMENDATION TO COUNCIL:
Hightshoe explained the currently policy. For public facility projects, the compliance period is
determined by the amount of CDBG funds received. The award amount is divided by 3,000 and
the resultant number is the compliance period. For example, if a subrecipient received $30,000,
they would have a compliance period of 10 years. Using this formula, Long said, there have
been agreements that have resulted in compliance periods that ranged up to 99 years, the
current maximum compliance period. This policy creates problems for some subrecipients. As
the City places a lien/mortgage on the property to ensure compliance with the CDBG agreement
during the compliance period, some subrecipients with large awards must show a liability on
their books for 30-99 years depending on the CDBG award. Staff has also encountered
problems when the useful life of the project is less than the compliance period such as for
carpeting, bathroom remodels, etc.
Hightshoe noted that this formula was developed by the City and is not a HUD policy.
Hightshoe said that staff is proposing a maximum 20-year compliance period regardless of
award amount. Hightshoe said that staff is also suggesting that the new formula to determine
compliance periods would be to divide the allocation amount by 10,000, opposed to 3,000. For
an allocation amount of $20,000, this would change the required compliance period from
approximately 6 % years under the old formula to 2 years under the new. Long noted that
HOME funds have a required "affordability period" period of 20-years for new construction and
having the same maximum for CDBG would bring some consistency.
Hightshoe stated there is also a proposed change to the homebuyer investment policy so that it
is consistent with the City's policy as submitted to HUD for HOME homeownership projects.
Hightshoe said that HUD had required the City to formalize its resale and recapture provisions
this year in the City's Annual Action Plan approved by Council. Resale and recapture provisions
are used for homebuyer projects under the HOME program. Hightshoe said that for a home
ownership application the applicant must identify at the time of application whether they will go
by a resale provision or a recapture provision. Under the resale provision, the assisted
homeowner would have to sell their home to another income-eligible homeowner during the
affordability period. The recapture provision says that the homeowner must repay the City all or
a portion of the funds the applicant received from the homeowner's net proceeds upon the
subsequent sale of the home. The policy states how the City will implement its resale or
recapture option for HOME homebuyer projects. If an applicant proposes something different
than the stated policy, this must be identified in the City's Annual Action Plan approved by City
Council and then reviewed by HUD. Hightshoe said staff is proposing that City policy be
consistent whether it is funded with HOME or CDBG funds. Basically the policy will be defined
by the Annual Action Plan, approved by Council each year. In this way, our homebuyer
investment policy and our Annual Action Plan sent to HUD will be consistent. Long said that at
the time of application each year staff will give applicants the most recent policy.
Chappell motioned to adopt the revised policy.
McKay seconded.
A vote was taken and the motion carried 5-0 (Gatlin, McMurray, Richman, Zimmermann
Smith absent).
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19,2010
PAGE 7 of 10
Hightshoe noted that it was not unlikely that some of the agencies with 99-year compliance
periods may come back before the Commission for amended terms if the City Council approves
this policy change.
ADJOURNMENT:
McKay motioned to adjourn.
Chappell seconded.
The motion carried 5-0 (Gatlin, McMurray, Richman, Zimmermann Smith absent).
The meeting was adjourned.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19, 2010
PAGE 8 of 10
EXHIBIT A - Draft
CDBG AND HOME PROGRAM INVESTMENT POLICIES
Economic Development
Economic development projects making application to the CDBG Economic Development Fund will be
reviewed by the Council Economic Development Committee. The Council Economic Development
Committee will make a recommendation to the City Council for each project proposed for funding. Said
recommendation shall include the amount of CDBG assistance to be allocated and the terms of
investment.
Typically, for-profit business projects will receive low-interest loans; whereas, non-profits may be
recommended for forgivable loans or grants. Decisions regarding investment terms for economic
development projects will be made based on the nature of the project including, but not limited to, the
risk, potential for growth, the number of and quality of jobs created for low-moderate income persons,
the ability to repay a loan and the amount of other funding leveraged.
Housing
Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent
(0%) for non-profit owned projects and prime rate (determined at the time the CDBG\HOME agreement
is executed by the City) minus two points for for-profit owned projects with an amortization period up to
thirty (30) years or the period of affordability, whichever is less.
Homeownership. .Each year lo\Va City.adopts resalEl/recaptureprqVisio(1s that apply . to all HOME
assisted homebuyer projects.. The recapture/resaleprovisiol'ls shallbElthesr:lr11~ for both CDBG and
HOME. assistecj hOrrtElbuy roJect~. ... These provisions are setforth.irlthe.Annual Action Plan for the
year thefunds.were all9cao thesubreqipient/Recipieht.
Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a
grant.
Exceptions. The City may grant a different interest rate and/or a different repayment option based on
the nature of the project including, but not limited to, the revenue generated, the ability to repay a loan,
the type of housing provided, the beneficiaries, the amount of other funding leveraged and the location
of the site.
Public Facilities
The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds,
utilizes these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are
completed by the City and\or subrecipents. The following policy applies to CDBG assistance
provided to non-governmental subrecipients ("governmental" includes only jurisdictions with taxing
authority as provided for in Iowa Code).
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
AUGUST 19, 2010
PAGE 9 of 10
Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined
herein, which will be secured by a mortgage or other comparable security instrument. The compliance
term of the earned grant will be determined by the formula also provided herein. At the end of the
applicable compliance term the lien or other security instrument will be released by the City. If the real
property is leased, the lease shall be for a period that matches or exceeds the compliance term of the
earned grant.
· Earned Grant: A lien against the real property being assisted, or other comparable security,
which is repaid only upon transfer of title, rental of the property, or termination of services or
occupancy as outlined in the applicable COBG Agreement. If the subrecipient fully satisfies the
terms outlined in the applicable COBG Agreement the mortgage against the property, or other
security instrument, will be released by the City following the completion of the compliance
period that begins on the date of execution of the mortgage or security instrument.
Earned Grant Formula: The total.amount of COBG assistance allocated to a subrecipient in
anyone City fiscal a "public facility" project divided by $10,000 equals.the number of
COBG compli for the Earned Grant. For example: $20,000 in COBG assistance
divided by $1 d equal a compliance term years months). If the Earned Grant
Formula resul plian m of less than 0 ar (1 hs) the minimum compliance
term shall be r (12 mo s). The maximum complianc erm for any COBG assistance
shall be no mo,., twenty (20) years.
Public Service
Public Service projects as defined in 24 CFR 570.201 (e) shall receive CDBG assistance in the form of
a grant with a term of not less than one year.
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FYll Public Service Applicants
Tracy Hightshoe
Page 1 of2
From: William Reagan [wmreagan@iowatelecom.net]
Sent: Wednesday, September 08,20108:22 AM
To: Tracy Hightshoe
Cc: Steve Long
Subject: RE: FY11 Public Service Applicants
Good Morning Tracy:
We would like to be considered for funding
the amount of $3,183.85 representing our
original request which was not funded.
.
In
Thank you very much for this opportunity and
for your consideration.
Bill Reagan
President & CEO
The Arc of Southeast Iowa
2(j20 Muscatine A venue
Iowa City, IA52240
319-351-5017 (office)
563-370-1428 (cell)
319-351-6837 (fax)
www.thcarcjc.org
"Don't let the fear of striking out hold you back."
Babe Ruth
"Every strike brings me closer to the next home run."
Babe Ruth
9/8/2010
Project Name & Page
Number
Activity Type
10. Please provide a budget breakdown for your specific project. Complete the various categories appropriate for
your project. Use categories such as property acquisition, architectural expenses, construction costs, material
and administrative costs, etc. for construction/rehabilitation projects. The bUdget breakdown should only
indude those costs directly related to the project. If a constructIon project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available If awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other
items under Budget Considerations in the FYll Applicant Guide.
164
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project)
Type
Status
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDSG
Funds
List Source of
Other Funds Other Funds
'a
C
52
I
C
toot
i
B
h I
Please place an 'XH in the
box that applies:
Purchase
$3183.85
Assembly
$0
$
$
$
$
$
$
$40.00
$3138.85 $ 40.00
$
$
$
$
$
$
Amount of prlvate\agency\other funds $.
Amount of CDBG funds $
40.00 (a)
3138.85 (b)
3178.85 (e) (a + b)
360 (d) (see question 14)
8.83 (e) (c+d)
8.83 (f) (b + d)
Total Project Funding $.
Number of persons assisted
Total cost per person
Total CDBG Cost Per Person
$
$
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor. 4 hours x $10 per hour = $ 40.00
Skilled labor C ) hours x $_ per hour = $
Skilled labor C ) hours x $_ per hour = $
Total
I $40.00
165
12. Does the proposed project pay full property taxes?
LJYes
L1XNo
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not paid, does the proposed project pay a Payment In lieu of Taxes or a reduced tax rate?
LlYes LJXNo If yes, what is the percent of full taxes paid? _ % and amount paid is $.
13. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction SChedule, or application(s) for other funding).
Please Note: rffunded, this schedule will be used for any project agreement for the use of CDBG
funding.
Date:
July 1, 2010
Description of Activity :
Beginning of City Fiscal Year and Project Start Date
If funded, the Droiect will be completed within six months of announcement of arant award. _
166
. '
Section 3 -Impact/Benefit to the Community
14. Please indicate the population to be served by the proposed project according to the income categories shown
in the Applicant Guide. (Please Note: rfthis application Is funded, the information In this table will be
used as income targeting for the COBG Agreement).
Total
Percent LMI
Percent Iowa City Residents
156 persons (a)
48 persons (b)
73 persons (e)
76 persons (d)
7 persons (e)
360 persons (f)
77 % (a + b + c) .;- f
83 %
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
15. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective: LI Suitable IMng environment LI Decent affordable housing LI Creating economic opportunities
Outcome: LI Availability/accessibility LI Affordability LI Sustainabllity
Output Indicamr: L1X Persons LI Households LI Housing units
l11eArc of Southeast Iowa serves 360 disabled children and adults and their families and emDloys
260 emDlovees-830Jo of which are Iowa City residents. Indusion. full citizenshiD flahts. fostering
indeoendence and strenqthenina families are the maior goals of the Arc of Southeast Iowa.
16. On the attached map, indicate the location of the proposed project.
167
Section' 4 ~ Capacity/History of the Applicant ' ' -, :
17. Please list amount of COBG funds received within the last three City fiscal years and the status of the project( s)
undertaken. (Oty fiscal year July 1 to June 30)
Budgeted Amount Expended Date Project
Fiscal Year Funds Recv'd Amount (as of 12/31/09) Completed
FY08 (July 2007 - June 2008) -0- -o- N/A
FY09 (July 2008 - June 2009) $4000.00 $3945.13 10/08
FYl0 (July 2009 - June 2010) $4500.00 $4500.00 9/09
18. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? LlVes LlNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
N/A
168
19. If the applicant has not received COBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to undertake and complete the
proposed project within the established timetable and budget.
f!LA
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
169
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171
Pa~e 1 of2
Tracy Hightshoe
From: Becci Reedus (beccLreedus@jccrisiscenter.org]
Sent: Friday, September 10, 2010 11 :39 AM
To: Tracy Hightshoe
Subject: Re: FY11 Public Service Applicants
Hi Tracy,
Thank you for the opportunity to apply for additional money through the Community
Development Block Grant funds. We requested $10,625.00 in our original applicationto support
our Emergency Assistance Program. We received $3,177 in funding. We are requesting $
7,448.00 from the additional money available.
Thank you,
Becci Reedus
Executive Director
The Crisis Center of Johnson County
On Tue, Sep 7, 2010 at 6:35 PM, Tracy Hightshoe <Tracv-Hightshoe@iowa-citv.org> wrote:
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our last fiscal
year (received June 30, 2010). This is great news for public service applicants as that means we have
an additional $15,000 that can be spent for FY11 public service applicants. These funds must be spent
by June 30, 2011. The Housing and Community Development Commission was informed of this
additional money at their August meeting and requested that staff notify recipients of its availability. At
the September 16 HCDC meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service funds (this
includes UA Y and ESI). If your agency was either not funded or not fully funded and wants to be
considered for additional funds up to the original amount requested, please forward an email to my
attention by 12:00 PM, Friday, September 10. Your email should express your interest and the
amount requested. The amount requested may not to exceed your original application request. For
example if you applied for $10,000 and received $2,500, you can request no more than $7,500. HCDC
will not be considering new applications. Applicants that did not receive any funding must request at
least $2,500. Based on your interest, your original application will be forwarded to HCDC for their
review and recommendation.
Please contact me with any questions and please email me upon receipt so that I know your agency
has been informed of this funding opportunity.
Thanks!
1 rttey H;'iI/!ats/!aOiJ
City of Iowa City
410 E. Washington St.
Iowa City, IA 52240
319.356.5244
Fax 319.356.5217
9/10/2010
Public Service Projects (Operations)
1. Name of program for which funds are being requested: The Crisis Center Emergency Assistance Program
2. Total Amount of CDBG Funds Requested: $10,625.00
3. Applicant Name: The Crisis Center of Johnson County
DUNS Number: 16-849-0613
JAN 2 6 2010
Applicant Address: 1121 Gilbert Ct, Iowa City, IA 52240-4528
Signature (please use blue ink): Becci Reedus, submitted electronically
4. Contact Person: Becci Reedus
Phone Number: 319-351':2726
Fax Number: 319-351-4671
Email Address: becci.reedus@jccrisiscenter.org
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: IRl Non-profit 0 For-profit Years in business: _40
6. Did you attend the Applicant Workshop? 0 NO
IRl YES - Please indicate date attended: 0 12/29/09 or 1Rl1/13/1O
7. Brief summary of the proposed project (please limit response to a paragraph).
For more than a decade, the Crisis Center of Johnson County's Emergency Assistance Program has helped
families avoid eviction and assist them with paying utilities and water bills. Residents of Iowa City are eligible to
receive assistance three times in twelve months, up to $100 each time, for a total of $300 per year. Prior to fiscal
year 2010, this program provided direct assistance from the financial contributions of the Consultation for
Religious Communities, St. Anthony's Bread - a program of St. Mary's Church in Iowa City, and financial
donations from individuals to the Crisis Center. Weekly requests for assistance always exceeded funds available.
In the fiscal year budget 7/1/09 to 6/30/10, the Crisis Center allocated an additional $10,000 from Crisis Center
funds to the Emergency Assistance Fund. In addition, through efforts of the Crisis Center, two major donations of
$15,000 each were received in August & September 2009. Because of the additional funds, the Emergency
Assistance Program has been able to double the number of families assisted each week. Since November 2009, in
some weeks less than 15 families did not receive assistance - a decrease of 45% from the first six months of2009.
However, the additional funding increases the amount of staff time needed to assist families with these emergency
needs. In response, the Food Bank Assistant Director's position was increased from 30 to 40 per week. We are
requesting $10,625, or 25% of the salary and benefit costs to cover this salary increase in fiscal year 2011.
Public Service Projects (Operations)
172
FY11 CDBWHOME Funding Request
Section 1 - Need/Priority
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
Why this project is needed
CRAS Data 2000 reports 25,144 households in Iowa City, with 53% ofthose, or more than 13,000, as renters.
Just over 80% of these renting households are classified as "low, very low or extremely low" income. Not
surprisingly, the CHAS Data 2000 categorizes almost 55% of these renting households as "experiencing housing
problems."
The Crisis Center's Emergency Assistance program was created to respond to client requests for financial
assistance to avoid eviction and loss of utilities. In collaboration with St. Mary's Church and the Consultation of
Religious Communities, the center has become a single-point resource for individuals and families seeking
financial assistance. By collaborating with the local faith community, the Crisis Center has reduced duplicated
requests and begun to data collection regarding emergency [mancial needs in the community.
How the project fills a gap in the City's continuum of care
Like the majority of government-based assistance programs, those for rent and utility assistance have a
maximum income guideline. When a family's income exceeds that threshold by even $1, they cannot qualify for
assistance even though their income does not classify as a living wage. Most of the clients served in the Crisis
Center's Emergency Assistance program fall into this gap. The disabled face a similar issue, in that their
supplemental security income (SS1) does not adequately cover living expenses.
Data from the Emergency Assistance program provides an additional snapshot of the continuum of care gap.
From 1/1/09 to 6/30/09, the Emergency Assistance Program provided assistance to 313 households - allocating an
average of$93.66. Total program expenditures for these six months were $29,3"16.90. Ninety-six percent of the
assists were for rent or mortgage assistance or utilities. Unfortunately, during that same period of time,
approximately 676 families were turned away during the same time period, due to a lack of funding.
By contrast, from 10/1/09 to 12/30/09, the program assisted 229 households with an average allocation of
$94.20. Total program expenditures during this three months were $21,571.85. Ninety-nine percent of the assists
were for rent or mortgage assistance or utilities. During this time period, approximately 180 families were turned
away not due to lack of funds, but because of limited staff time to adequately process these requests.
Without the Emergency Assistance program, in recent months:
· a 39 year old single mother of one on unpaid medical leave would have lost her housing
· a 51 year old single man who was injured at work and whose workman's compensation was pending,
would have lost his housing.
· a 59 year old disabled man would have had his water shut off
· a 28 year old single mother of three, whose work hours were cut from full to part-time, would have had her
electricity disconnected
Ttle Crisis Center has worked diligently to increase the program budget and gamer additional financial
contributions to assist households with avoiding eviction or loss of utilities. However, the staff time necessary to
administer the program has capped the center's ability to provide assistance.
How it addresses goals cited in the 2011-2015 CITY STEPS Plan
Preventing homelessness is a key goal for the 2011-2015 CITY STEPS Plan. The Crisis Center Emergency
Assistance program is one existing program in Iowa City that is directly meeting the goals of Objective A - to
assist low-income households in maintaining and retaining their existing housing.
Public Service Projects (Operations)
17'3
FY11 CDBG/HOME Funding Request
Section 2 - Resources & Feasibility ,
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include
ONLY those costs directly related to the program or expense. For example, if the project is the addition of one
staff person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds
are in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated,
indicate the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Other
Funds
List Source of
Other Funds
"tI
C
2
I
C
M
.c
VI
ra
U
E ~
.~ 'E
=.el E
~8 8
Salary
Benefits
$8,500
$2,337
Please place an 'X" in the
box that a 'lies:
Postage
$
$
x
X
X
X
Office Supplies & Printing $
Direct Assistance
X
Direct Assistance (third
party)
$
X
$
$
$10,837
* Figure is approximate. The Consultation for Religious Communities makes weekly donations to the Emergency
Assistance program based on contributions from member churches.
Public Service Projects (Operations)
174
FY11 CDBGIHOME Funding Request
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor hours x $10 per hour = $
Skilled labor (Client Interviewers) 16/wk x 52 weeks = X $19.50 per hour = $16,224
832 hours
Skilled labor r. ) hours x $_ per hour = $
Total
I $16,224
Volunteers assist with client interviews to assess need and determine eligibility for emergency [mancial
assistance. The per hour rate of $19.50 is a nationally accepted figure for volunteer time.
11. All public service projects are required to expend their full award and complete the proposed prbject by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? [2SJ Yes DNo
Section 3 - Impact/Benefit to the Community
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: rfthis application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
Percent LMI
Percent Iowa City Residents
4591_ persons (a)
_299_ persons (b)
_ 47_ persons (c)
_3_ persons (d)
_2_ persons (e)
4942_ persons (f)
_99.9_ % (a + b + c) + f
89.0_ %
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
The figures provided document the Crisis Center's Food Bank program population for fiscal year 2009 and are
representative of the Emergency Assistance program's population.
Public Service Projects (Operations)
175
FY11 CDBG/HOME Funding Request
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: I&J Suitable living environment o Decent affordable housing o Creating economic opportunities
Outcome: I&J Availability/accessibility o Affordability o Sustainability
Output Indicator: I&J Persons o Households o Housing units
In fiscal year 2011, the Emergency Assistance program intends to provide assists to 850 families.
Section 4 - Capacity/History of the Applicant 0
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No.
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? lRIYes ONo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, pl~ase proVide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
N/A.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
Public SeNice Projects (Operations)
176
FY11 CDBG/HOME Funding Request
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JOHNSON COUNTY CRISIS CENTER -1121 Gilbert Court
Iowa City, IA 52240-(319) 351-2726
Annual Budget
2009-2010
Revenue
United Way $ 132,863
Local Funding $ 139,655
Rebuild Iowa $ 96,331
Fund Raising $ 112,000
Churches $ 75,000
Donations $ 175,000
Project Holiday $ 32,000
Grants $ 30,000
Interest $ 2,000
Carryover Balance $ 210,172
Total Revenue $ 1,005,021
Expenses
Salaries $ 517,406
Training and Development $ 15,850
Program Costs $ 165,401
Occupancy & Equipment $ 139,385
Insurance $ 8,370
Professional Services $ 14,300
Office/Postage $ 19,800
Fund Raising and Marketing $ 30,274
Held in Reserve $ 94,235
Total Expenses $ 1,005,021
177
Page 1 of2
Tracy Hightshoe
From: a.petersen@eccocast.com
Sent: Tuesday, September 07, 2010 7:21 PM
To: Tracy Hightshoe
Subject: RE: FY11 Public Service Applicants
Tracy,
Yes, we would like very much to be considered for the newly appropriated CDBG funds. Our
organization is growing and we have been looking for a way to integrate with other local
organizations like Systems Unlimited, the Extend the Dream Foundation and Wesley House
to provide low-cost broadband for their facilities and clients.
Funding NetReach at this stage with $7,500 would launch that program and others that we
are working on, like our PCFree initiative to lend refurbished computers to households that
can't afford them (a recent study of Internet accessibility in Iowa found that for over thirty
percent of those who do not have broadband Internet access, the reason given was lack of a
computer).
We are currently purchasing computers from U of I surplus and fixing them for this project.
Funding would allow us to kick it into high gear.
A few questions: Should I attend the Sept. 16th meeting? Also, do we need to submit
another proposal?
Thanks,
Amos Petersen
-------- Original Message --------
Subject: FYll Public Service Applicants
From: "Tracy Hightshoe" <Tracv-Hiqhtshoe@iowa-citv.orq>
Date: Tue, September 07,20106:35 pm
To: "William Reagan" <wmreaqan(Ci)iowatelecom.net>, "Becci Reedus"
< becci. reedus(Ci)jccrisiscenter .orq >, <a. petersen(Ci)eccocast.com >, "Tom Walz"
<thomas-walz(Ci)uiowa.edu>, "Sandra L. Pickup" <SPickup3@mchsLcom>,
<salome-raheim@att.net>, "Roger Lusala" <r.lusala@mvep.us>, "Crissy"
<crissv(Ci)shelterhouseiowa.orq>, "Jim Swaim"
<JimSwaim@unitedactionforvouth.orq>, "Mary Wiemann"
< mwiemann@elderservicesinc.com>
Cc: "Steve Long" <Steve-Lonq(Ci)iowa-citV.orq>
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our
last fiscal year (received June 30, 2010). This is great news for public service applicants as that
means we have an additional $15,000 that can be spent for FY11 public service applicants.
These funds must be spent by June 30, 2011. The Housing and Community Development
Commission was informed of this additional money at their August meeting and requested that
staff notify recipients of its availability. At the September 16 HCDC meeting, HCDC will
formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service funds
(this includes UA Y and ESI). If your agency was either not funded or not fully funded and
wants to be considered for additional funds up to the original amount requested, please forward
an email to my attention by 12:00 PM, Friday, September 10. Your email should express
your interest and the amount requested. The amount requested may not to exceed your
original application request. For example if you applied for $10,000 and received $2,500, you
9/8/2010
Public Service Projects (Operations) _
1. Name of program for which funds are being requested: NetReach
2. Total Amount of CDOO Funds Requested: $8320
3. Applicant Name: EccoCast Communications
Applicant Address: 322 E Bloomington St.
=:~:~-'*): &~~6-.
4. Contact Person: Amos L Petersen
Phone Number: 319-936-3309
Fax Number: 866-600-2081
Email Address:a.petersen@eccocast.com
5. Indicate your organization's corporate status and number of years in business in the Iowa Oty community.
Status: CI Non-profit ;aFar-profit Years in business: ;;;..
6. Did you attend the Applicant Workshop? CI NO
)'YES - Please indicate date attended: C112/29/09 or J3'1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
EccoCa~s NetReach program will bring low-cost and free high-speed intemet access to underserved areas with a
primary focus on assisted living developments and housing for the elderly and disabled. utilizing emerging
technologies such as mesh networking, bandwidth aggregation and the new NINO architecture for wireless base
stations, EccoCast is able to significantly reduce outlays for that would acr:ompany "wirerr Internet infrastructure
such as copper and optic fiber footpn'nts. Net Reach is a program designed to make the most of these
technologies in providing reliable, low-cost broadband Intemet access to LMI communities that would most
benefit from it
178
Secti,on 1- Needjeriority , ,'" '~ " , ','
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the oty's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 OTY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
A) We live in a society that embraces technology wholeheartedly; today, more than ever, reliable access to the
Internet is an ea>nomic imperative - a utility. Having access to the Internet at home provides a host of benefits
and positive externalities that many of us take for granted. Unfortunately, as with many indispensible
commodities, Internet access is often more valuable to those who can least afford it. For the elderly, the
handicapped and for unemployed job-seekers - especially those from lower and middle income backgrounds -
Internet access is a valuable tool that can help them to overcome various obstacles to need-fulfillment.
By facilitating placement of resumes, enabling contact with prospective employers and providing the ability to
instantly send and receive email, Internet access can reduce the time unemployed persons spend out of the
work and contribute to a higher degree of technical proficiency which research has shown to follow with higher-
paying jobs. Chances for a better education are also greatly improved when a household has Internet access;
online colleges enable nontraditional students to eam a degree, work and raise a family at the same time - a
situation that would be untenable for someone attending classes in person. Finally, Internet access has been
shown have a precise negative oorreJation with the rate d certain kinds d violent crime! according to Anthony
D'Amato, Professor of Law at Northwestern University In and article written for JURIST Legal News and
Research.
B) Most assistance programs focus on the immediate provisioning of the person in need. Once food and
shelter are covered, however, there is often a tendency for organizations to step back and congratulate
themselves before that person is well on their way to self-sufficiency. One of the easiest and most cost-
effective ways of promoting literacy and economic growth is Increased access to the Internet. Thanks to a
great degree of flexibility in the range and deployment 'of EccoCast's wireless Infrastructure, the NetReach
program is mutable, easily scalable and less prone to outages than wired Internet solutions. Following recent
developments in wireless technology, our equipment now has an effective range of 15km. Access can be
tailored to meet the needs of any underserved demographic anywhere in Iowa City; given a clear line-of-
179
sight, broadband Internet access can be beamed into public housing concerns, homeless shelters, youth
program venues and community centers quickly and unobtrusively.
C) By increasing LMI community access to Internet services, NetReach can assist the aty with its 2011-2015
CITY STEPS Plan in several areas:
Increase Homeless &nployment: NetReach Internet access can aid homeless persons becoming employed as
stated In the City's goal of 11% increase in homeless employment.
Reduce poverty stricken families: Increased Internet availability will alSo aid the City in its efforts by enabling
struggling families access to Internet distance-learning programs, online universities and a host of resources and
economically benefidallnformation that would not otherwise be readily available.
Services Coordination: Better connected persons are usually better coordinated. NetReach will allow quick
communication between service proViders and service consumers.
Elderly and Handicapped Quality of Ufe Improvements: Elderly and handicapped persons enjoy many social
benefits and personal empowerments that may remain elusive without the communications medium of the
Internet. Additionally, many elderly and handicapped persons benefit greatly from instant access to health
information that allows them to take a more active, engaged and knowledgeable role in the treatment of any
medical conditions they might have.
1 http://j urist.law. pitt. ed u/forumy/2006/06/rape-porn-and-crimina Iity-political. ph p
180
Section 2 - Resources & Feasibility ~
c > <
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please Include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (oommitted). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Slabls
Expense Category
(e.g. salaries,
aCXfuisItion, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Ust Soume of
Other Funds other Funds
"
c
52
I
C
...
.c
U)
a
Ii I
Associated Legal,
Regulatory Compliance
and Aa:ounti Fees
Administrative Costs
$
$
$5000
$2500
Ea::oCast
Purd1ase
Antidpation of
Donated Services
Please place an 'X'/n the
box that a Ves":
X
X
Equipment
Bandwidth
$7320
$1{}(}(}
x
$
$
$
$
$
$4300
$
$
$
$
$42640
$8320 $54440
181
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor _520_ hours x $10 per hour == $5200
Skilled labor (Network Deployment, _1040_ x $36 per hour == $37440
Maintenance and Service Calls) hours
.
Skilled labor (. ) hours x $_ per hour == $
Total
I $42640
The EccoCast staff is committed to the success of the NetReach program. All work related to the program -
deployment, maintenance and administrative labor - will be performed on a volunteer basis. Any cost incurred
in the deployment, maintenance and administration of the network will be borne by EccoCast.
11. All public service projects are required to expend their full award and oomp/ete the proposed project by the end
of the fISCal year (June 30, 2010). Will you be able to meet this requirement? ~es ONo
; ,S~ctio~ 3 ,.'Iinllact/Senefit to th~ Communin"- -, _ " , - ,'- _ - , -, - -
, ';.' ~ - , "- ' ~~ ~ , ~ v _ - {~ ~, ' , , ~ r ~ ~ , ~. , ""'
12. Please indicate the population to be served by the proposed program acoorcIing to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the infonnation in this table will be used as income talJleting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
PercentLMI
Percent Iowa City Residents
_60_ persons (a)
_17_ persons (b)
_3_ persons (e)
persons (d)
persons (e)
_80_ persons (f)
_100_ % (a + b + c) + f
100_ %
Please describe the basis or methodology used to estimate the number of dients to be served (i.e. survey,
last year's repOrts, etc.)
Estimate based on likely population of service users @ 70% (56) elder1y, disabled and/or SSI sole source of income.
According to these2 calculations, maximum 551 benefit < 50% median income qualifications, so normal ,standard
distribution of remaining 24 persons would fall approx. 4/17/3 over the LMI categories.
2 http://www.socialsecurity.gov/OACT/ProgData/retirebenefit2.html
182
13. Please select one main objective, outmme, and output indicator for ttle proposed project. Second, provide spedfic
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: LI Suitable IMng environment LI Decent affordable housing J2f Oeating eoonomic opportunities
Outcome: ,3'Availability/aa:essibility LI Affordability LI SUstainability
Output Indicator: LI Persons j2f"Households LI Housing units
Indicators of successful project would be number of households assisted.
Section 4 - Capacity/History of the Applicant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No.
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? j:3Yes LlNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience "to implement the proposed program or
service within the established timetable and budget.
Our organization is fully funded and owns rights to a private radio tower on the North side of Iowa City, less than
a quarter mile from Ecumenical Towers~ Ecx:oCast's technical staff has over 30 years combined experience in
radio communications and engineering, as well as 15 combined years of business administration experience.
The CEO, Amos Petersen, is a permit holder and co-owner of laVallee's, a successful {Tlobile yending concern
that has operated continuously with a presence in the Iowa City pedestrian mall since 2006. Mr. Petersen has a
long history of business operation in the Iowa Oty area, often working with other local organizations such as
183
UA Yand Systems Unlimited to help improve services. Since deployment of the wireless infrastructure requires
much less time than would traditional fiber or copper footprint, short timelines are realistic and expected.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iovva City
Community Development Dept.
410 E, vVashington Street
Iowa City,! IA 52240
(319) 356-5230
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187
2/4
From: Tom Gilsenan (mailto:tomqilsenan@qmail.com]
Sent: Wednesday, September 08,20108:48 AM
To: Tracy Hightshoe
Cc: Tom Walz
Subject: Additional CDSG funds
Good morning. Thanks for the invitation to apply for additional funds.
Extend the Dream Foundation/Uptown Bill's would be interested in applying for $2,500.
Thank you.
Tom Gilsenan
Public Service Projects [Operations]
.Applicant Address: 401 S. Gilbert St., Iowa City, Iowa 52240
---"---~-'-;:::.:::--\
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1. Name of program for which funds are being requested: FINANCIAL MANAG
2. Total Amount of CDBG Funds Requested: $3600
3. Applicant Name: Extend the Dream Foundation
Phone Number: Walz 530-8765; Edberg 248-3306
LA"VI-\'-- c~ 00u..v-t
DUNS Number: 179498386
Signature (please use blue ink):
4. Contact Person: Thomas Wal4
, Chair of Board
Fax Number: Edberg, fax 337-2704
Email Address:thomas-walz@uiowa.edu;Edbergjeff@icrealestate.com
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: [2q Non-profit 0 For-profit Years in business: 9
6. Did you attend the Applicant Workshop? 0 NO
. jg]YES - Please indicate date attended: [R] 12/29/09 or 0 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
For the past nine years, the Extend the Dream Foundation (EDF), the sponsor and supporter of nine handicapped
owned micro-enterprises in Iowa City, has been administered by volunteers. As a result of the growth and success
of the program, EDF is transitioning to a more professional model with a paid Executive Director and an improved
financial management system. As of 7/01/10, the new Executive Director will join our staff. EDF is currently
f.tO.".)
seeking assistance with a part-time contract accountant firm (Taxes Plus) and a QlJkk Book (QB) specialist to
improve our financial management system. In this project we are asking for matching funds 1) to employ a Quick
Book specialist to input data and prepare reports and 2) funds to contract with the accounting firm to provide
monthly financial reviews and continued Quick Book consultation. Matching funds will come from 1) the Taxes
Plus accounting firm (half their contract fee will be donated) and 2) half of the QB specialist's time will be picked
up by EDF.
~i~D: ~11~n it :,DeeHilino: HI""~ .', ""1' , : ' : :':'. :,', " '. . ~. .' ,.::~,...~...,:: .~J'::'""" .... :;:';'~., ~,~{
:t~~",c...~ .,,1~ . ,Q" "'il\!.. r.".-: L .~., ,"'.,'.', . . ' "',, """0 . " . ,;. .j" "'," 7:,."
"~'1!';>,,,& <;; ~i1S;?*, ~ ~,/ ~ "~,""'" -", ""%~"'-<';>'; ~~'; ~ f' :z ^ \ , "- , ' >.; ~ "*'''' '" ->"')
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
Public Service Projects (Operations)
188
FY11 CDBG/HOME Funding Request
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
a) Why the Project is needed: The Extend the Dream Foundation has had unprecedented success in helping
persons with disabilities start-up and sustain micro-enterprises. Currently, it sustains nine such enterprises
providing work opportunities to 10 independent business managers, six additional paid workers and 13
volunteer workers, all of whom are low-income persons with chronic disabilities. One set of (four) businesses are
co-located businesses jointly referred to as Uptown Bill's small Mall, located at 401 S. Gilbert St. The Mall
businesses which include a meeting/music venue, a used bookstore, a publishing house and an ice cream and
coffee bar have gained a reputation as an important support center and alcohol-free location in the downtown
area for persons with disabilities and recovery issues. For the past nine years EDF has been directed by a
volunteer Executive Director supported by community, student and consumer volunteers. With the continued
success of the program and its subsequent growth, our volunteer system, given its limitations, is insufficient to
run such an extensive project.
Addressing the complexity of its operation, the Board has recognized the need to employ professional help. In
2010, it committed to hiring a paid Executive Director as well as improving the current financial management
system. The incoming Executive Director has accepted the Board's offer and will take over as Chief Administrator
of EDF on 7/1/10. This proposal is for matching CDBG funds to cover the cost of an improved financial
management support system, to consist of a part-time QB specialist (data inputs, grants management, report
writing) and a contract with an accounting firm to provide a monthly review of EDF's financial activities (currently
done through Quick Books). The accounting firm, Taxes Plus, is donating half their professional time as match,
while the Quick Book specialist expense will be shared by EDF.
(b) Fills gap in City's continuum of care and partners with other services: EDF with its nine consumer managed
enterprises plays an important, unduplicated, role in the community. EDF has been unique in assisting persons
with disabilities start-up and sustain small enterprises. Ten persons with disabilities currently manage their own
businesses as non-profits and in turn provide (19) other persons with disabilities employment as part-time
workers or volunteers. Through its small Mall development, EDF has established a safe alcohol-free social venue
in the downtown area for low-income persons and persons with disability and or recovery issues. This supportive
environment is open everyday of the year, with special programs on major holidays. The Mall frequently serves
as a center for crisis intervention for this group of people with its availability of three professionally trained
Public Service Projects (Operations)
189
FY11 CDBGIHOMFFunding Request
volunteers at the masters level. Regular use by persons with disability and recovery issues averages over (80)
persons daily.
EDF has partnered with many organizations and groups over its nine year history:
(1) Partnered with Access to Independence to develop a media-based information program for persons with
disability on PATV.
(2) Partnered with Elderly Services and Ecumenical Towers to provide chore services to older persons and
persons with disabilities through its RAMP-Chore business.
(3) Partnered with the University of Iowa in operating Wild Bill's Coffee Shop (employs six handicapped workers);
with the School of Social Work in providing practicum placements and internships for its students; and, with
River Run and I Envision student groups in fund raisers on behalf of the small Mall enterprises.
(4) Partnered with the M community to offer a home to ten M meetings weekly in the small Mall.
(5) Partnered with Shelter House and the STAR program to provide internships to homeless persons in one or
more of the micro-enterprises. A total of six internships have been arranged over the past two years.
(6) Partnered with the Riverside Music Cooperative to provide performance opportunities to local musicians
interested in performing in an alcohol-free environment.
(7) Partnered with Tate School to provide community service opportunities for their students.
(8) Partnered with the Sixth Judicial District to provide community service opportunities to offenders wishing to
work off their fines.
(9) Partnered with Goodwill to provide internships for younger junior and senior high school age students.
c) How our program addresses City Steps: EDF serves both low-income persons with disabilities (including some
elderly) with its mission of helping these individuals start-up and sustain small businesses in the Iowa City area.
Economic development is a targeted goal under City Steps which EDF addresses through its work with these nine
handicapped-run businesses and through its special internet training that we offer to persons with disabilities and
retired elderly via four ten week training courses annually. The goal of the latter project is to help low-income.
persons become self-employed in their homes or apartments by learning how to buy and sell on the internet.
Through two of its projects, EDF also provides some housing for low-income persons. EDF provides three units of
low income housing at its 912 2nd Ave. property, afourth unit across the street at 2220 F Street and provides
Public Service Projects (Operations)
190
FY11 CDBGlHOME Funding Request
property management assistance to three other persons with disability who live in the Sadder House, a
universally designed facility, located at 1821 B Street.
:,^ Secllon 2 ~ Resources & FeaslbililV
,'" - l
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expen.se Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
List Source of
Other Funds Other Funds
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Salaries or contract
uivalent
$3600
$3600
Taxes Plus
Please place an 'X" in the
box that a lies:
2400
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
EDF
1200
$3600 $3600
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
I Unskilled labor
hours
I x $10 per hour = I $
Public SeNice Projects (Operations)
191
FY11 CDBGIHOME Funding Request
Skilled labor (. ) hours x $_ per hour = $
Skilled labor (_executive - 750 hours x $_25_ per hour $1~500
director ) =
Total
I $17,500
11. All public service projects are required to expend their full award and complete the~oposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? ~ Yes DNo
I~~~~t~ ^X<,.~:~~)>~~'~ ,0" ~~~"" iii" N 1 ' '" "
, II 118m3~ ImD80llBeneflt to the Communlll ,,:
~~~~~~ ,_",cIS ",;;y~, ~"'~ ~ '" l"V" ,< ,,^' , ,"', ~"'} ~ ,!yO
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Total
Percent LMI
Percent Iowa City Residents
25 persons (a)
5 persons (b)
persons (c)
3 persons (d)
persons ( e)
33 persons (f)
91% (a + b + c) + f
100%
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
We have included only those managers with disabilities of the nine micro-enterprises that we support and
other persons with disabilities who receive some paid-employment through these enterprises. It does not
include the large number of persons with disabilities and recovery issues who are being served as clients or
customers (e.g. the dozens of regulars at Uptown Bill's small Mall and the attendees of the numerous
recovery meetings).
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide
specific project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective:
o Suitable living environment 0 Decent affordable housing lRJcreating economic opportunities
Outcome:
o Availability/accessibility 0 Affordability ~ustainability
Public Service Projects (Operations)
192
FY11 CDBG/HOME Funding Request
Output Indicator: {RJPersons
o Households
CJ Housing units
.
OUTCOME INDICATOR: The mission of EDF is to help start and sustain small businesses to provide "manager"
opportunities (a type of ownership within a non-profit umbrella) and part-time employment (both paid and
volunteer) for persons with disabilities. Outcome indicators that we use include:
1) Number and duration of the managers of these non-profit micro-enterprises.
2) Number of part-time paid or volunteer opportunities these businesses provide other disabled persons.
3) Measures of economic sustainability of the businesses: gross revenues, net revenues and growth trends.
Section 4 - Capacltv/Hlstorv of the Applicant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? [g]ves CJNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
We are checking with our accountant and attorney to determine whether our use of independent contractors
is the most appropriate means of contracting with managers, workers and major sub-contractors. To date all paid
persons working with the micro-enterprises are independent contractors who receive annually 1099 forms for
purposes of income tax filing.
16. If the applicant has not received CDBG funds in the .Iast three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
We have received CDBG funds within the last three years, but would like to update our improved organizational
capacity. Beginning in 2009 we employed a part-time Quick Book specialist and retained an accounting firm
(Taxes Plus) to provide some Quick Book consultation and to prepare our IRS filing. We are planning to retain
Taxes Plus as of 7/1/10 to provide monthly reviews of our financial transactions (mini-audits). An official audit
was completed for 2008 by Greenwood and Crim and is available for review and the Board has authorized that,
henceforth, annual audits will be made by this firm. Beginning 7/1/10 the Board has authorized the employment
of a new Executive Director to assure the continued success of this organization given the advancing age of the
founder/director Tom Walz. Walz, however, will continue to provide full time volunteer service under the
direction of the new director, Thomas Gilsenan. Gilsenan has confirmed in writing that he will accept the
Public Service Projects (Operations)
193
FY11 CDBGIHOMEFunding Request
Director's position in July, 2010. New by-laws governing financial transactions and procedures are in
development and will be presented to the Board as soon as possible, then will be forwarded to the State of Iowa
to be added to the articles of incorporation. EDF is working with the Community Development staff to review its
compliance with all federal regulations and guidelines.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City f IA 52240
(319) 356-5230
194
Public Service Projects (Operations,
FY11 CDBGIHOME Funding Request
Engagement Agreement
This engagement agreement outlines services that Taxes Plus agrees to provide to Extend the
Dream Foundation in 2010.
While an employee of the foundation will do routine data entry in QuickBooks, Taxes Plus will
answer questions and assist with any tasks as needed to keep the books in proper order.
Foundation personnel will provide Taxes Plus with electronic copies of the books and bank
statements each month as soon as they are available. Taxes Plus will then review income and
expense entries for each of the foundation's businesses and reconcile all bank statements in
QuickBooks. Taxes Plus also will update the foundation's records to properly reflect assets and
liabilities and maintain current balance sheets. Appropriately updated electronic copies of the
books will be returned to the foundation, along with any reports requested by board members.
These tasks will require an estimated eight hours per month. The base fee will thus be $400 per
month, or about $50 per hour. We will donate half of the hours, leaving the balance fee of $200
per month. If a project requires considerable extra time, an additional fee will be negotiated.
Preparation fees for Form 990 will be according to Taxes Plus' current fee schedule. No
additional bookkeeping time should be needed for tax preparation.
Signed:
'tr) tt,)'"A/. P ()# ~
. 7/
Marlene J. Perrin, Owner, Taxes Plus
Tom Walz, Executive D'r ctor, Extend the Dream Foundation
6 East Benton Street
Iowa City, IA 52240
319.338.2799
FAX 338.2855
t", Y p" n III <; ic/O) awest. n et
195
December 29,2009
To:
Tom Walz
Extend the Dream Foundation
From:
Torn Gilsenan
I am delighted to accept the offer of executive director for Extend the Dream
FoundationlUptown Bill's Small Mall. I look forward to,joining you this summer.
In many ways this is a return to work I was doing before. I was manager of the original Wild
Bill's Coffeeshop for five years (2000~200S). It was during that time that Uptown Bill's was
established. We worked together on a variety of projects.
Though I havc been in Aberdeen, SD for the past few years, I have continued to work on projects
serving individuals with disabilities, including:
. Fallout Creative Community, an effort to include individuals of all abilities in arts
programs.
. Bill's Coffeeshop Newsletter, an extension of the spirit of Bill Sackter which I have been
writing for 10 years.
. "Abilities awareness" programs and workshops in Aberdeen and other communities.
My current position at Presentation at Presentation College will be finished at the end of May. I
will move to Iowa City after that and be ready to start on or before July 1, 2010.
196
AGGREGATE BUDGET- ALL MICRO ENTERPRISES AND EDF
7/1/09-6/30/1 0
ACCOUNT INCOME
Coffee Shop $29,500
(a.) Sales-$29,000
(b.) Donations- $500
Ramp-Chore $50,750
(a.) Services-$50,750
Book Mark $17,750
(a.) Sales- $8,500
(b.) Pay Pa1IPostage-$9,000
Matt's Music $3,700
(a.) Sales- $3,700
Extend the Dream Foundation $64,917
(a.) Sales-$2,000
(b.) Services-$18,000
(c. )Donations-$13,500
(d.) Grants- $12,200
(e.) Fund Raisers-$17,500
(f.) Other- $1,717
H-P Proiect $6,000
(a.) Grants-$6,000
Sackter House $18,000
(a.) ($500 per mo.)x 3 householders
Vintage Shoppe $96,310
(a.) Sales-36,000
(b.) Services-$57 ,310
(c.) Donations-$3,000
Sackter House Media Productions $8,300
(a.) Sales-$3,000
(b.) Donations-$2,000
(c.) Other- $3,300
Mad Hatter $7,100
(a.) Rents-$5,500
(b.) Other- $1,600
TOTALS $302,327
197
EXPENSES
$29,500
$50,750
$17,750
$3,700
$64,917
$6,000
$19,960
$96,310
$8,300
$7,100
$304,287
Tracy Hightshoe
From:
Sent:
To:
Subject:
spickup3@mchsi.com
Friday, September 10, 2010 10:19 AM
Tracy Hightshoe
Re: FY11 Public Service Applicants
Tracy,
I would like to request that Free Medical Clinic be considered for additional funding in
the amount of $7,390.
Sandy
Original Message -----
From: "Tracy Hightshoe" <Tracy-Hightshoe@iowa-city.org>
To: "William Reagan" <wmreagan@iowatelecom.net>, "Becci Reedus"
<becci.reedus@jccrisiscenter.org>, "a petersen" <a.petersen@eccocast.com>, "Tom Walz"
<thomas-walz@uiowa.edu>, "Sandra L. Pickup" <SPickup3@mchsi.com>, salome-raheim@att.net,
"Roger Lusala" <r.lusala@myep.us>, "Crissy" <crissy@shelterhouseiowa.org>, "Jim Swaim"
<JimSwaim@unitedactionforyouth.org>, "Mary Wiemann" <mwiemann@elderservicesinc.com>
Cc: "Steve Long" <Steve-Long@iowa-city.org>
Sent: Tuesday, September 7, 2010 6;35:29 PM GMT -06:00 US/Canada Central
Subject; FY11 Public Service Applicants
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our
last fiscal year (received June 30, 2010) . This is great news for public service
applicants as that means we have an additional $15,000 that can be spent for FY11 public
service applicants. These funds must be spent by June 30, 2011. The Housing and Community
Development Commission w as informed of this additional money at their August meeting and
request ed that staff notify recipients of its availability. At the September 16 HCDC
meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service
fund s (this includes UAY and ESI) . If your agency was either not funded or not fully
funded and wants to be considered for additional funds up to the original amount
requested, please forward an email to my attention by 12:00 PM, Friday, September 10 .
Your email should express your interest and the amount requested . The amount requested
may not to exceed your original application request. For example if you applied for
$10,000 and received $2,500, you can request no more than $7,500. HCDC will not be
considering new applications. Applicants that did not receive any funding must request at
least $2,500. Based on your interest, your original application will be forwarded to HCDC
for their review and recommendation.
Please contact me with any questions and please email me upon receipt so that I know your
agency has been informed of this funding opportunity.
Thanks!
Tracy Hightshoe
City of Iowa City
410 E. washington St.
Iowa City, IA 52240
319.356.5244
1
Public Service Projects (Operations)
1. Name of program for which funds are being requested: Pharmacy/Pharmaceutical Assistance Program (PAP)
2. Total Amount of CDBG Funds Requested: $ 10,000
3. Applicant Name: Iowa City Free Medica Clinic/Dick Parrott Free Dental Clinic (FMC/FDC)
Applicant Address: 2440 Towncrest Drive, Iowa City, IA 52240-6622
Signature (please use blue ink):
Phone Number: 319-337-9727
DUNS Number: 180268385
4.
Fax Number: 319-341-0054
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: >Cl Non-profit 0 For-profit Years in business: 39
6. Did you attend the Applicant Workshop? 0 NO
XI YES - Please indicate date attended: 0 12/29/09 or ~ 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
FMC will provide medication assistance to 250 patients with chronic diabetes, high blood pressure, asthma and
other chronic medical problems. FMC will provide all other patients treated for acute problems with medications.
the .65 FTE pharmacy assistant will apply to pharmaceutical company programs to get free medications and
ccordinate pharmacy activities during clinics.
Public Service Projects (Operations)
198
FY11 CDBG/HOME Funding Request
, , ,
Section 1- NeedlPrio~it.y , , J
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
(a) Why is the project needed?
In FY 09 over 2,600 patients used FMC/FDC services for a total of 6,344 patient visits. Over 5,900
prescriptions were dispensed from our pharmacy to those patients. 457 patients were enrolled in PAP and
received medicine for their chronic illness. While some patients are able to purchase generic medications
for $4 from local pharmacies, many are unaffordable. A patient with diabetes and high blood pressure
might have to pay between $200 and $300 per month for their medications, were it not for FMC.
In a 2008 New York Times article Stephanie Saul illustrated the problems of high cost medications.
"people are having to choose between gas, meal and medication," said Dr. James King, the chairman of
the Academy of Family Physicians. "I've seen patients today who said they stopped taking their Lipitor
because they can't afford it." If people try to save money by forgoing drugs, controllable conditions could
escalate into major medical problems. This could eventually raise the nations' total health care bill and
lower the nations' standard of living...
Having access to health care and medications is a public health issue. FMC addresses this issue.
(b) How it fills a gap.
FMC is the only free clinic in Johnson County and one of the very few places a person with a chronic
illness could get free medication. Whether homeless or merely unable to afford their medicine, residents
may need this service.
(c) how it addresses the goals cited in the 2011-2015 CITY STEPS Plan.
Health services are ranked medium priority. Throughout the "Plan" health services are conspicuously
absent but access to adequate health care is a critical component of family stability. On page 68 FMC
is listed as a ~ervice available to persons who are homeless or at risk of becoming homeless.
Public SeNice Projects (Operations)
199
FY11 CDBG/HOME Funding Request
,:~,"o' ,.;; ~ ~ .' '.- l ~ "?~ ~ 0 ;' ~, 'i' " > ' " -.) ~
~i~~!'i~p~~2~-J!~$o~r9~,,,~f~~;~itU,Qg:, ",'~' " ,'n, ,,'~, ,,>, """"",:,,, , ,', ,,",'~, "y:'t:
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For e)(ample, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds
are in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated,
indicate the date the funding will be available if awarded, Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Salaries & benefits
$10,000
$
$
$
$
$
$
$
Medications
$10,000
Public Service Projects (Operations)
Status
list Source of
Other Funds Other Funds
j
!
'0
:I:IB
~a
~
's
E
8
"C
C
S2 J:
I 1/1
C nl
1-1 U
Please place an 'X" in the
box that a {ies:
$10,100
$ 400,000
$
$
$
$
$
$
$
agency
x
x
IA Drug Repository
x
X
X
Mercy IC
Drug Companies
8,750
$418,850
200
FY11 CDBG/HOME Funding Request
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
.
Unskilled labor hours x $10 per hour = $
Skilled labor f-harmacists ) 250 hours x !3.?Jper hour = $ 8,750
Skilled labor r.. ) hours x Grhour= $
Total
I $8,750
volunteer pharmacists and pharmacy assistant fill prescriptions and dispense medications to patients.
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? ~Yes DNo
~ ' \, "" l ~ "
:,Se~tion 3 -lmpactlBenefi~ to the Community
" l, , ~ '"'
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: r'this application is
'unded, the in'ormation in this table will be usee/as income targeting 'or the CDBGAgreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
75
177
166
39
persons (a)
persons (b)
persons ( c)
persons (d)
persons (e)
457 persons (f)
91 % (a + b + c) + ,
60 %
Total
Percent LMI
Percent Iowa City Residents
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
this is based FY 09 CDBG reporting with % of Iowa City residents based on total patients seen in FY 09
Public Service Projects (Operations)
201
FY11 CDBG/HOME Funding Request
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: :l(I Suitable living environment o Decent affordable housing o Creating economic opportunities
Outcome: IX Availability/accessibility o Affordability o Sustainability
Output Indicator: XI Persons o Households o Housing units
Objective: The pharmacy assistant will monitor patient medications and provide timely refills and manage
all paper work associated with PAP. Outcome: In free clinic setting patients are best served by receiving
medications at point of service. Output all patients will have access to medications needed for treatment.
.~ S~~t'Qn 4 - CaRac~1:yAHlston' of tile Applic~nt \ " : (. \ .
,,> '> "'-,,"} '"' "> > i ;, ; ~ . l' 1/0 0 r <
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
None has reverted
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? mes DNa
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program
or service within the established timetable and budget.
Public Service Projects (Operations)
202
FY11 CDBG/HOME Funding Request
Iowa City Free Medical Clinic/Dick Parrott Free Dental Clinic
Public Service Projects (Operations)
Explanation of Attachments
A: Agency budget as requested
B: This is a 5 year collection of diagnosis by visit stats. Highlighted by the dark
boarders are the diagnosis of particular interest because they are the types of
diagnosis that require the most resources to manage and treat. These are
Diabetes, Hypertension, Lipids and asthma, but most of the other diagnosis also
require some form of medication therapy.
C: This chart illustrates that the numbers of people using our services has
increased over the past couple of years as well as the numbers of new people.
The "new" refers to patients that have never received services FMC before.
I understand that as our community changes so do priorities as outlined in the new
City Steps but I hope that you will see fit to continue to fund this valuable
community asset.
1
203
Iowa City Free Medical Clinic/Dick Parrott Free Dental Clinic
Attachment A
Agency Budget
A~ency Revenues: FY09 FY10 FYll
Coralville Funding 2,000 2,000 7,000
Iowa City Funding . 7,500 7,263 8,000
Johnson County Funding 10,8000 109,750 110,000
United Way of Johnson County 10,4675 110,000 110,000
Grants-Federal, State, Foundation 11,3945 6,3546 51,500
Membership Dues 0 0 0
Fees for Services 0 0 0
Sales to the Public/Contract Services 0 0 0
Fundraising Events/Self Support 50,836 57,200 62,200
Contributions/Donations (inc!. "in-kind") 60,956 8,1500 8,1500
Interest and Investment Income 2,790 4,000 4,000
* Other 6,232 4,200 4,200
Total Revenue 456,934 439,459 438,400
A~ency Expenses FY09 FY10 FYll
Total Salary and Wages 263,070 274,805 279,678
Benefits 38,224 45,265 50,407
Administrative 40,895 38,950 37,549
Occupancy (mortgage payment) 33,100 20,400 20,400
Other (describe)medical supplies, equipment, 67,733 57,260 52,725
medications, liability insurance
Total Expenses 443,022 436,680 440,759
2
204
Iowa City Free Medical Clinic/Dick Parrott Free Dental Clinic
Attachment B
IOWA CITY FREE MEDICAL CLINIC STATISTICS
FY09 FY08 FY07 FY06 FYOS 6
IOWA CITY
2516 2474 2668 FREE MEDICAL CLINIC
Total Clients: 2665 2585 000: INllIOI'T MH DiNTAl ClMC.
Total Clinic VISits 6344 6118 5944 5792 6226
Dial!DOSeS (visits) FY09 FY08 FY07 FY06 FYOS FY09 FY08 FY07 FY06 FYOS
CARDIOVASCULAR GASTROINTESTINAL
BP Check 49 39 28 25 19 Abdominal pain 171 130 139 133 133
Chest pain 19 21 7 32 32 Diar/Const 46 48 69 59 58
CHF 6 5 14 27 24 GERD 152 164 216 225 202
CAD 4 15 34 36 35 Hemorrhoids 13 16 21 14 24
Edema 33 22 7 15 11 Ova/Parasite 3 3 1 3
Htn/Diabetes 484 397 332 331 346 Ulcer 10 10 15 14 11
Hypertension 732 698 666 689 691 Other 82 79 64 112 85
Lipids 608 530 576 575 580
Other 75 42 59 79 84 GENITOURINARY
Cystitis 68 59 107 109 104
DENTAL 302 157 109 73 123 Prostatitis 6 6 14 9 9
Referrals 48 Urethritis 7 7 8 9 10
Other 59 42 26 24 34 Other 178 142 137 13l 157
DERMATOLOGY GYNECOLOGY
Acne 24 21 23 17 16 Breast lesion 12 11 6 II 10
Cellulitis 12 23 14 28 31 Breast exam 70 84 99 85 85
CystfNodule 74 56 58 67 105 Contraception 43 35 58 114 94
Dermatitis 53 75 69 82 76 HRT 14 26 42 48 42
Eczema 45 28 30 27 33 Menses, irreg. 91 67 52 62 64
Impetigo 7 2 2 Pain 53 40 37 31 33
Injury 60 49 54 52 54 PAP 250 259 312 314 301
Lice 2 4 2 3 PID 6 4 3 8 4
Nail 62 48 36 40 37 Pregnancy test 99 118 105 73 76
Rash 97 143 100 96 108 Vaginitis, bact. 44 36 40 55 44
Scabies 12 22 23 32 18 Vaginitis, cand. 35 57 43 35 54
Tinea 65 72 58 57 51 Vaginitis, trich 8 12 19 9 11
Warts 26 23 37 16 16 Other 93 89 74 67 73
Other 192 163 178 177 115
HEMATOLOGY 73 62 87 60 72
EARlNOSE/THROA T
Cerumen 25 25 19 28 17 LABORATORY TEST 326 263 225 194 221
Otitis, adult 47 53 43 I 38 44
Otitis, child 12 24 28 16 38 MEDICATION
Otitis, extema 23 27 30 31 34 Injection 25 22 6 5 6
Sinusitis 73 89 95 90 113 Dispensed 5,921 6396 7409 8471 8407
Other 102 77 94 107 89
3 205
Iowa City Free Medical CliniclDick Parrott Free Dental Clinic
MUSCULOSKELETAL
ENDOCRINE Arthritis 91 83 90 69 74
Diabetes 154 217 306 338 402 Bursitis 20 14 13 15 23
DiabeteslHtn 484 397 332 331 346 Carpal tunnel II 9 9 14 18
Obesity 46 73 81 94 DJD 29 18 37 42 57
Thyroid 187 193 192 212 220 Fibro 4 9 13 9 19
Other 17 15 15 12 21 Fracture 12 17 8 9 15
Injury/strain 400 461 371 333 399
EDUCATION Lumbago II 16 23 37 68
Dietary 4 5 15 Sciatica 12 13 23 12 29
Smoke cessation 40 121 63 41 60 Tendinitis 19 23 44 18 28
Other 2 Other 48 53 67 80 75
NEUROLOGICAL SEXUALLY TRANSMITTED INFECTIONS
Headache 109 99 110 116 125 Chlamydia 49 52 50 45 45
Vision/vertigo 44 31 36 44 40 Condyloma 97 114 127 138 63
Other 44 64 118 77 Gonorrhea 18 19 14 13 15
Neuropathy 57 76 Herpes 23 24 12 20 30
STI check 443 430 369 411 425
OPHTHALMOLOGY SyphilIis 10 4 4
Exam 69 63 73 82 89 Other 5 9 13 3 5
Infection 36 32 31 33 39
Stye 7 9 2 4 3
Other 57 33 51 45 62 VIRAL
Flu syndrome 3 25 6 9 12
PHYSICAL EXAM Gastroenteritis 24 25 29 26 21
Fatigue 38 39 37 31 22 Hepatitis 17 22 19 21 32
Follow-up 172 176 173 119 118 Molluscum 14 10 6 16 5
Immun., adult 455 391 315 303 172 Other 12 11 10 23 18
Immun., child 4 I 3
Job 101 134 102 101 51 HIV Counseling 201 316
Residential 2 I I 3 HIV Post-testing
School 14 13 15 15 17
Sport 2 2 2 12 47
Well-child 2 4 2 8
Other 107 134 92 75 113
General 19 13 26 22
Gout 19 23 12
Insomnia 18
PSYCHOLOGICAL
Anxiety 35 36 41 55 73
Depression 50 66 75 99 150
DruglETOH 14 8 13 6 15
Other 13 6 12 12 14
Screen 5 25
4
206
Iowa City Free Medical ClinicIDick Parrott Free Dental Clinic
RESPIRATORY
I Asthma 1681 137 194 208 235
Apnea 7 2 8 5 13
Bronchitis 71 94 92 55 97
Bronchospasm 4 4 8 21 29
COPD 29 35 30 19 23
Environment 90 82 119 130 120
Pneumonia 15 28 18 23 34
PPD, positive 16 8 11 6 11
Throat, strep 50 47 38 58 44
Throat, viral 44 54 35 35 69
URI 192 260 230 250 310
Other 42 40 55 53 67
207
5
Page 1 of2
Tracy Hightshoe
From: salome-raheim@att.net
Sent: Thursday, September 09,201010:18 PM
To: Tracy Hightshoe
Cc: Yolanda Spears; handncer@aol.com
Subject: Re: FY11 Public Service Applicants
Hi Tracy,
Isis Investments, LLC requests consideration for funding for the Isis Affordable Homes
Family Investment Project, which was submitted but not funded for FY 11. We
request $8,000, which was the original amount requested. However, any funding for
the family support services we provided will be helpful.
Thank you,
Salome
Salome Raheim,
Managing Member
Isis Investments, LLC
sa lome-ra hei m@att.net
(319) 530-4375
From: Tracy Hightshoe <Tracy-Hightshoe@iowa-city.org>
To: William Reagan <wmreagan@iowatelecom.net>; Becci Reedus <beccLreedus@jccrisiscenter.org>;
a.petersen@eccocast.com; Tom Walz <thomas-walz@uiowa.edu>; Sandra L. Pickup
<SPickup3@mchsLcom>; salome-raheim@att.net; Roger Lusala <r.lusala@myep.us>; Crissy
<crissy@shelterhouseiowa.org>; Jim Swaim <JimSwaim@unitedactionforyouth.org>; Mary Wiemann
< mwiema nn@elderservicesinc.com>
Cc: Steve Long <Steve-Long@iowa-city.org>
Sent: Tue, September 7,20107:35:29 PM
Subject: FYll Public Service Applicants
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our last fiscal
year (received June 30, 2010). This is great news for public service applicants as that means we have an
additional $15,000 that can be spent for FY11 public service applicants. These funds must be spent by
June 30, 2011. The Housing and Community Development Commission was informed of this additional
money at their August meeting and requested that staff notify recipients of its availability. At the
September 16 HCDC meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service funds (this
includes UA Y and ESI). If your agency was either not funded or not fully funded and wants to be
considered for additional funds up to the original amount requested, please forward an email to my
attention by 12:00 PM, Friday, September 10. Your email should express your interest and the amount
requested. The amount requested may not to exceed your original application request. For example if
you applied for $10,000 and received $2,500, you can request no more than $7,500. HCDC will not be
considering new applications. Applicants that did not receive any funding must request at least $2,500.
Based on your interest, your original application will be forwarded to HCDC for their review and
recommendation.
9/10/2010
Public Setviceprojects (Operations)
1. Name of program for which funds are being requested:
Isis Affordable Homes Family Investment Proiect
2. Total Amount of CDBG Funds Requested: $
3. Applicant Name:
Isis Investments, LLC
Applicant Address:
6 E. Benton Street c 0 Taxes Plus Iowa Ci
Signature (please use blue ink):
;faiQriL ~
DUNS Number:
4. Contact Person: Salome Raheim
Phone Number: (319) 530-4375
Fax Number:
Email Address:
salome-raheim(Ci)att. net
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: 0 Non-profit 0 For-profit Years in business: 3.5 years
6. Did you attend the Applicant Workshop? 0 NO
o YES - Please indicate date attended: 0 12/29/09 or 0 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
Isis Investments, LLC operates the Isis Affordable Homes project, which increases affordable, scattered
site rental housing in single family homes for Iowa City families with incomes at 0 - 30% and 31 - 50%
of median family income. After one year of rental, families are eligible to purchase the home. The
proposed project is designed to address the problems of families living in poverty and promote
sustainability, including homeownership, for ten rental families by increasing financial literacy and life
skills. At least eight families who will participate in the project have Section 8 housing vouchers.
Strategies to, accomplish the aims of the project include financial literacy training, mentoring to
increase self-sufficiency skills, English-Spanish interpretation and translation services, and counseling
and service coordination to promote family preservation. Financial literacy training will be provided by
Susan Mills, Heartland Investments, as a volunteer. Isis Investments, LLC staff, two MSW-Ievel social
Public Service Projects (Operations)
1
FY11 CDBG/HOME Funding Request
workers, -will .provide case .management .and ._di[ect-ccse~ic.es,to ~pr:omQte ,self..,suffi.ciency and family
preservation.
Section 1 - Need/Priority
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
This project addresses two high priority community development needs identified the 2011-2015 CITY
STEPS Plan: life skills and financial literacy (p. 4). It also addresses the goal of "Affirmatively Furthering
Fair Housing-Prevention and Outreach Activities: Assist low-income households in maintaining and
retaining their existing housing" (p. 93). Family preservation, Financial Literacy and other self-
sufficiency skills building services will assist families to retain their existing housing, as well as address
the problems of families living in poverty.
Need
The proposed project addresses the problems of those living in poverty, using approaches identified in
the 2011 - 2015 CITY STEPS Plan. As reported in the Plan, Census 2000 data indicate that a
significant number of Iowa City families are living in poverty (p. 78). Extremely low income and very
low income families have particular needs for supportive services (pp. 31-32), which this project
provides. The CITY STEPS Plan identifies affordable housing, family preservation, self-sufficiency skills
and services coordination as the greatest needs in addressing the problems of these families (p. 77).
Unfortunately, assistance proVided to people in poverty tends to be more oriented toward managing
crises than prevention of poverty or more long-term interventions that invest in a family's future (p.
79). The applicant is currently addressing affordable rental housing needs through the Isis Affordable
Homes project. The proposed project expands the services available through Isis Affordable Homes to
provide needed family preservation services, services coordination and self-sufficiency skills, including
financial literacy. These are long-term, family investment strategies.
A secondary focus of Isis Affordable Homes is promoting homeownership. The CITY STEPS Plan
acknowledges that the ability to successfully make the transition from renting to home ownership can
be daunting. Learning how to budget, allowing for home maintenance, keeping a credit history in good
shape-all of these elements are key components of home ownership counseling which must be
available to first time homebuyers to help them achieve long-term stability and avoid default or
foreclosure. While the City proVides and supports a homebuyer counseling program through ICHA and
the Iowa City Area Association of Realtors, there remains a need for additional counseling, particularly
in the areas of financial literacy and credit counseling (pp. 39-40). The financial literacy services this
project will provide address the needs of families who want to become homeowners.
How We Fill the Gap
This project fills the gap in the continuum of care by providing 1) case management services to link
tenant families with available services; and 2) direct services when those services are not available or
accessible due to limited funding, waiting lists or language accessibility.
Services Coordination
The CITY STEPS Plan indicates that many services are available to low-income residents, but that some
individuals are unable to take full advantage of these resources. Lack of information on available
services and inexperience with how to access and coordinate them are likely reasons that families may
not access needed services (79-80). Project staff members' experience with Latino families in Iowa
City indicate that language barriers are another reason that families may not take advantage of
available services. This project addresses the need for services coordination by using a case
Public Service Projects (Operations)
2
FY11 CDBG/HOME Funding Request
,management, approaGh. ,P,r.ojeGtstaff .mem bers .provide..case . rnanagemelJLservices , for tenant fam Hies
to assess, plan, implement, coordinate, monitor, and evaluate the options and services required to
meet their needs. Using their expert knowledge of service providers and the services network in Iowa
City and bi-lingual skills, project staff link tenant families to needed resources and advocate for and
with them as needed. We also provide information and referral to families seeking housing that are
not yet Isis Affordable Homes tenants. Examples of past case management and services coordination
activities include:
. Refer applicant families to housing opportunities that will meet their needs (e.g., Housing
Fellowship)
. Coordinate with the Iowa City Community School District (ICCSD) to cover transportation costs
to the Iowa School of the Deaf in Council Bluffs, IA
. Communicate with local government officials to help families advocate for health care
. Coordinate with ICHA-
o Arrange temporary housing for tenant family while repairs were being made after a
house fire
o Provide interpretation and translation services for Spanish speaking families to enable
them to apply for ICHA programs
. Help families navigate service systems-
o Public school system (re: IEP's, registration, attend meetings)
o Community resources for emergency food and utility payments
o DHS for services
. Network with community to inform about the mission of Isis Affordable Homes and to recruit
volunteers, such as Susan Mills, Heartland Investments
Familv Preservation
Iowa City has excellent programs to support families, such as Hawkeye Area Community Action
Program (HACAP), the Johnson County Head Start Family Service Program, the Neighborhood Centers
of Johnson County, and the Head Start Family Service Program (2011-2015 CITY STEPS, p. 78). Some
of these are neighborhood-based programs, which are not accessible to Isis Affordable Homes tenant
families. All of these programs are in great demand in the community and often have waiting lists.
The CITY STEPS Plan indicates that creating more case management interaction would assist in earlier,
comprehensive intervention that will contribute to improving and maintaining nurturing family
environments (p. 79). This project helps fill the gap of needed family preservation services by
providing case management, referral and direct counseling. Examples of project services that the
project has and will provide are:
. Referral to the Johnson County Focus on Youth Fund and assistance with accessing funding for
childcare.
. Problem solving with families who experience barriers and road blocks in the community
. Counseling services to assist tenant mother to discuss safe sexual behavior with her adolescent
daughter
Self-Sufficiencv Skills
The cm STEPS Plan states that there are some important services available in Iowa City aimed at
developing self-sufficiency skills, which include budgeting/money management, family and parental
counseling, skills development and communication skills. While many of these services are already
available in the Iowa City area, access to them can be an issue (p. 79).
While the City provides and supports a homebuyer counseling program through ICHA and the Iowa
City Area Association of Realtors, there remains a need for additional counseling, particularly in the
Public Service Projects (Operations)
3
FY11 CDBG/HOME Funding Request
.areas of finar:lcial.literacy.and ,cr.~dit.cou(lseling.'pp.-.39-~o.). ,,-Susan-Mills.ntH~ar.ttandJn\Lestm.ents,( a
volunteer) will provide financial literacy/financial management training to project participants.
This project links tenant families to available services to develop their self-sufficiency skills, as was as
provide direct services-including financial literacy training. Self-sufficiency skill building services to be
provided are similar to past project activities. These include:
. Support for GED completion
. Budgeting/financial counseling
. Mentoring and coaching to enhance
o effective communication
o conflict resolution
o positive relationship building
o goal setting
o personal organization and time management
· Mentor and coaching to develop home maintenance skills, such as installing flooring, painting,
and minor home repairs
Project staff build positive, caring relationships with tenant families. The goal of these relationships
and all project activities is to support an optimum level of well ness, self-management, and functional
capability to become engaged members of the Iowa City community. The project link clients with
appropriate providers and resources throughout the community while ensuring that services provided
are culturally and linguistically competent, effective, client-centered, timely, efficient, and equitable.
S~ction 2 - Resources & Feasibility ,
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general,categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
I
Public Service Projects (Operations)
4
FY11 CDBG/HOME Funding Request
'Type ' Status
Expense Category ] j
(e.g. salaries, "C
acquisition, rehab) r:: ! 'E
2 .t: '0
If possible, please CDBG List Source of I II) :Q! E
prioritize the budget Funds Other Funds Other Funds r:: III .:i~ 8
.... u
Please place an 'X" in the
box that a lies:
Salaries $8,000 $ X 7/10 No
$ $4,000 Applicant X 7/10 Yes
$ $
$ $
$ $
$ $
$ $
$ $
$1,500 Susan Mills, Yes
Heartland Invest.
$ $
Public Service Projects (Operations)
5
FY11 CDBG/HOME Funding Request
.10. .If.volunteers are used,.p/ease.describe howthese.volunteersare utili~ed for the.proposed activity.
Unskilled labor hours x $10 per hour = $
Skilled labor CSusan Mills, - 50 - hours x L30_ per hour $1,500
Heartland =
Investment )
Skilled labor (. ) hours x $_ per hour = $
Total
I $1,500
Susan Mills of Heartland Investments will provide financial literacy training, both individually and in groups to
tenant families.
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? !Y1Ves DNa
"S~~tlon 3 :Jl1iW'.tUlij'o-efit to the eommu~i~' . .- . - . - '. ~ .~-
\. ,,1 ~ "';)c\l~A t. 4i ~ '''"I'"~ "tOY" 0'" i' ~ "
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
persons (f)
% (a + b + c) + f
100 %
Total
Percent LMI
Percent Iowa City Residents
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
Current tenant rolls
Public Service Projects (Operations)
6
FY11 CDBG/HOME Funding Request
13. Please select one. main.objective,.autcome,._and output.indicator.for.lhe.propased.project.cSecond" provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: o Suitable living environment 0" Decent affordable housing o Creating economic opportunities
Outcome: o Availability/accessibility o Affordability 0" Sustainability
Output Indicator: o Persons 0" Households o Housing units
A minimum of ten household will be assisted. A total of number 40 persons will be assisted, when the children in
these households are counted.
\">#"'~{~"'~"'~e"'$; '\:s""'t'i31 ,"J,",,"'"","~ ~~i' -If ~,q:~ \~ ~) ~"f %~,,0'," c:),,;, ~'" 'k.!* 1, /"~\"",, 'i"i~'~0*
;tlDti\Yfu"ll102~"~W!lii;~;;"'.l!i"lliij;WtH. t'" ftlil ';IAY'kl.l'IV~i' ',' , "", "n "" p, " ~,,,,
:tgIOJ;ID,M"-UaRaO~IL IS 01)'0 ue',"RR 10111\:" ,," p,"1; Lh "h' l,:,. ",' ,l;,",
:0">V \1"" ~~);W ~":') % ,') ,\ f ~ :i!~ I ""''{l''j{ ~ \ ~+1" "
14. In the last five years, has your agency received a COBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any COBG and/or HOME funded projects? 0"Yes DNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received COBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
The Isis Affordable Homes housing project has a proven record of success in creating affording housing
for extremely low income, and very low income families. Although Isis Investments, LLC received
CDBG/HOME funds in the two previous fiscal years, we note here relevant details about our capacity,
commitment and experience. Since 2007, Isis Investments, LLC (the applicant) and Salome Raheirn
(Managing Partner) have converted ten market value priced homes into affordable housing and
rented them to families with Section 8 housing vouchers (nine in Iowa City and one in Johnson
County). Prior to receiving eDGE/HOME in FY 2009, Isis Investments, LLC partners-Salome Raheim,
Yvonne Roberts and Joshua Raheim-began creating affordable housing in Iowa City and Johnson
County with private funds (Le., bank loans and personal funds) and volunteers. . Two houses were
purchased and rehabilitated and a third house that had been rented at market value was converted
into an affordable housing unit. The first acquisition was a collaboration with community volunteers in
Public Service Projects (Operations)
7
FY11 CDBG/HOME Funding Request
,Oxford, .IA.to,purchase.and rehabilitate a vacant, neglected property. The home was to be occupied
by a nine-member family with an urgent need for Section 8 approved housing. The acquisition was
accomplished in eight days, including initial viewing, securing financing, professional housing
inspection and closing. Over twelve skilled and unskilled volunteers completed rehabilitation in one
week, which involved drywalling, electrical work, carpentry and painting all finished, interior walls.
The family occupied the home twelve days after closing.
Isis Investments, LLC owns and manages a total of seven properties and maintains a collaborative
and supportive relationship with all tenants. The capacity to support tenants was increased in FY
2009 by hiring Yolanda Spears, a social worker, to serve as Property Manager. In FY 2010, the
addition of an Assistant Property Manager, Ladiester LaMaster, who is a Latina, bi-Iingual social
worker in the Iowa City School District, has expanded our capacity to recruit and effectively serve
Spanish-speaking families. Our history of acquisition, rehabilitation and management of affordable
rental properties, as well as the culturally and linguistically competent support services provided to
tenants, demonstrate our experience, capacity and commitment to undertake the proposed addition
to our existing project.
Isis Investments, LLC Managing Member, Salome Raheim has extensive administrative and financial
management experience. She was director of the University of Iowa School of Social Work for over
seven years and served for 1.5 years as Senior Associate to the President of the University of Iowa.
As the School of Social Work director, she was responsible for oversight of more than thirty faculty
and staff, the general operating budget and over three million dollars of grants and contracts.
Isis Investments, LLC Property Manager, Yolanda Spears is the director of the Iowa City
Community School Family Resource Center at Lucas Elementary. As the Lucas FRC Director, she is
responsible for working with parents to encourage meaningful involvement in their children's
education, to strengthen families, connect families to district and community resources, provide
education, manage (financially and oversight) of grant supported programming and counseling to
build skills, help create a welcoming school environment in which families feel supported and
accepted. She works with Isis Affordable Homes' tenant families to assist in gaining knowledge and
skills and removing barriers to maintaining their home and good relationships in their new
communities,
Raheim, Roberts and Spears each have knowledge of the target population, which also
demonstrates capacity to undertake this project. They have personal experience living in low-
income urban areas. All are trained human service/health care profeSSionals with professional
experience working with the target population for this project. They have excellent communication
and assessment skills and have been able to effectively interview and screen rental applicants and
maintain positive and supportive relationships with families in the project.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
-.., ...
FYll Public Service Applicants
Tracy Hightshoe
Page 1 of2
From: Roger Lusala [r.lusala@myep.us]
Sent: Wednesday, September 08, 2010 11 :19 AM
To: Tracy Hightshoe
Subject: Re: FY11 Public Service Applicants
Good Morning Tracy,
MYEP would like to be consider for the allocation of the public service fund for the purchase of
equipments for the Youth Entrepreneurship. We are requesting an additional $5, 707.00 to reach
our maximum of our original request of $8,332.00
Thank you for your consideration,
Best Regards,
Roger B. Lusala
Executive Director, MYEP
407 Highland Ct, Iowa City, IA 52240
phone: 319-341-0060 Ext.7001 / FAX: 888-883-1235 / www.ffiyep.us
"Develop an attitude of gratitude, and give thanks for everything that happens
--- Brian Tracy
On 917/20106:35 PM, Tracy Hightshoe wrote:
Hello. The City of Iowa City received unanticipated CDBG program income at the end of
our last fiscal year (received June 30,2010). This is great news for public service
applicants as that means we have an additional $15,000 that can be spent for FY11 public
service applicants. These funds must be spent by June 30,2011. The Housing and
Community Development Commission was informed of this additional money at their August
meeting and requested that staff notify recipients of its availability. At the September 16
HCDC meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service
funds (this includes UA Y and ESI). If your agency was either not funded or not fully funded
and wants to be considered for additional funds up to the original amount requested, please
forward an email to my attention by 12:00 PM, Friday, September 10. Your email should
express your interest and the amount requested. The amount requested may not to exceed
your original application request. For example if you applied for $10,000 and received
$2,500, you can request no more than $7,500. HCDC will not be considering new
applications. Applicants that did not receive any funding must request at least $2,500.
Based on your interest, your original application will be forwarded to HCDC for their review
and recommendation.
Please contact me with any questions and please email me upon receipt so that I know your
agency has been informed of this funding opportunity.
Thanks!
Tracy HifJlUSAofJ
City of Iowa City
9/8/2010
Public Facility, Planning & Other Projects
1. Name of Project: The Arc of Southea~ Iowa
2. Total Amount of COBG Funds Requested: $3.183.85
3. Applicant Name: The Arc of Southeast Iowa
Applicant Address: 2620 Muscatine ~ve. Iowa City. Iowa 52240
DUNS Number: 884487823
JAN 2 6 2010
Signature (please use blue ink):
4. Contact Person: Bill Reaaan
Phone Number: (3191 351-5017
Fax Number: (3191 351...6837
Email Address:wmreaaan@iowatelecom.net
5. Location of proposed project: 2620 Muscatine Ave. Iowa City
6. Did you attend the Applicant Workshop? n NO
n xYES - Please indicate date attended: Cll2129/09 or LlXl/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
The Drooosedproiectincludes Durchase and installation of Sensqrv Inteqration indoor theraDY play
eauiDment..the VestibulatorIII: a freestandina frame. built in mat.. UshaDed w~iahted base for
stability and ,ec~riJ:v. Includes two 6p lb. round bar weiahts. height adiusters. theraDv roDe.. frame
Daddina. 36" horse roll.free swina a"d 5' platform swin9. To be utilizedbv children with dIsabilities.
Section 1- Need/Priority " "
8. Please specify the one most applicable priority need and priority need level, as shown in OTY STEPS
2011-2015.
OevelopmentallY Disabled Children
PrIority Need
PrioritY Need Level High
162
9. Tell us why this project is needed (include infonnation from studies\research or other supporting
documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the
project partners with existing services/facilities.
The Arc of Sou~east Iowa is celebratinq its 53rd anniversarv and is the lone}est "inninG disabilltv
provider aGency In Iowa City. The Arc of Southea$t Iowa ~rves children and adults with mental
retardation. Down SYndrome. autism. brain intury. cerebral palsv and Qther c;oanitive and
develoDmental di~bilities and their families. 111e Arc of Southea$t Iowa DI'Ovides an alTav of
services and prG9rams includinG advocacy. respl~. SUPDOrted comll1unity living. consumer
directed attendant C81J!. Intermlttept medical monltprinG and treatment. SUDDOrted emplovment
services. children at ~ome pf09ram. siblinG SUP"rt 9rouD. ..rent SUDDOrt GrouD. HISDanic suDj)Ort
GroUD. ~al skills dass" Dal)!"t education. ~milyfellowshlQ, home and vehlde modlfl<;ation
Drogram and two summer dav camus (one for little tykes and one for adol~ts a.,d teens). The
Arc of Southeast Iowa ~rtners YJith the Citv of Iowa City ~arks and Rec and with the Iowa Cltv
Community SChool Disbict. Services qrovlded bv the Arc of Southe@st Iowa enable many
(levelopmentallv dl$;JbIed children to ~maln livinG with their famm" and IlkeY(Jse ena~e many
devf!IODmentallv disabled adults to remain livinG in our community and tq avoid
institutionalization or other more resbictive livinG situations. The rows Ow Press ~tizen
new~Der ran a storv December ~. 2009 about ,ne of the famlll~ served by the Arc of
SOutheast Ipwa (the Ouintero-Rodriquez familv). Pa{J1mv Quintero-RodriGuez aGe 5 has had eiaht
surq~ttesto date indudino two heart surqeries. eve suraerv. hiD su.-aerv. surqerv qn intestines
and . back suraerv.Pammv's Darents Pa~ and QomlnGo were told she would never wa'k. talk ~
.t.~he now walks and talks (SDeaks Enqlish and Spanish) a.,d can eat a few ff;>>ods on ... own.
Pa~ and.Do~lnGo welJ! quoted: "we are Grateful for all of the wonderful suoport from the Arc of
Sout;hepst Iowa." II ""e think of the Arc careaiyers as family. II " Th~ Dl'Oqress "ammY.has made Is a
mlrade." " 111e Arc of Sou~east Iowa m~k~ it ~ssible for us to keep PamlllY at home and for us
to enGaGe In all the routine activities of a buSY WOrkinG familY." 111e Arc of South~st Iowa was
the 2008 recipient of the Iowa CIW Chamber of Com...,~ Diversitv ,nd Indusion award. In
terms of advocacv tl)e Arc of Southeast Iowa took a strol19 stand on Public Measure D. better
known as the "Idiot Ame~dment. " The "Dailv Iowan" ran an article Guotin9 the Arc of Sou~st
Iowa's position: darifica~on was needed because the law did not accurately desaibe the peoDle
to V(hom it aDDIies. H If YOU look in the dictionary under Idiot;, it says a ~II~ persol)/an offensive
t)erson." "There is nothlnq that makes an IntellectuallY dlsa~led DersOn inherentlY fooll'" or
offensive." In addition the measures influen~ Goes beYond the actual votina law." "Words like
idi9t can affect sod_I attitudes and lead to the devaluation of the ~rson. " The Arc of So\ltl1east
Iowa Is Droud t9 have been a stronG voice advocating ~ltinG in the removal of this offensive
lanGuaGe from th~ Iowa constitution and strenGthenln9 the riGhts of the disabled. assistinG the
disabled In GaininG full indusion in our community. 111e Vestibulator IU will be Installed In the
Af$.'s Children's enhancement Dlay th~raDY area and will be used by children durinq Droarammin9
and leisure tim~.
163
\
10. Please provide a budget breakdown for your specific project. Complete the various categories appropriate for
your project. Use categories such as property acquisition, architectural expenses, construction costs, material
and administrative costs, etc. for construction/rehabilitation projects. The bUdget breakdown should only
indude those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not indude operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please Include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other
items under Budget Considerations in the FYll Applicant Guide.
164
Document Costs Whenever Possible. A construction estimate Is strongly encouraged for all
rehabilitation or new construction . projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expense Category
(e.g. salalies,
aCXfuisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
List Source of
other Funds other Funds
"a
C
52
I
C
....
i
a
h I
Please place an 'XH in the
box that applies:
Purchase
$3183.85
Assembly
$0
$
$
$
$
$
$
$40.00
$3138.85 $ 40.00
$
$
$
$
$
$
Amount of prlvate\agency\other funds $.
Amount of CDBG funds $
40.00 (a)
3138.85 (b)
3178.85 (e) (a + b)
360 (d) (see question 14)
8.83 (e) (c+d)
8.83 (f) (b + d)
Total Project Funding $.
Number of persons assisted
Total cost per person
$
$
Total CDBG Cost Per Person
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor 4 hours x $10 per hour = $ 40.00
Skilled labor r.. ) hours x $_ per hour = $
Skilled labor r.. ) hours x $_ per hour = $
Total
I $40.00
165
12. Does the proposed project pay full property taxes?
LlYes
LlXNo
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not paid, does the proposed project pay a Payment In lieu of Taxes or a reduced tax rate?
LlYes LlXNo If yes, what is the percent of full taxes paid? _ % and amount paid is $
13. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or applfcation(s) for other funding).
Please Note: rffunded, this schedule will be used for any project agreement for the use of CDBG
funding.
Date:
July 1, 2010
Description of Activity :
Beginning of City Fiscal Year and Project Start Date
If funded. the Droiect will be completed within six months of announcement of arant awa~. _
166
Section 3 -Impact/Benefit to the Community ,
14. Please indicate the population to be served by the proposed project according to the income categories shown
in the Applicant Guide. (Please Note: If this application Is funded, the information In this table will be
used as income targeting for the CDBG Agreement).
Total
Percent LMI
Percent Iowa City Residents
156 persons (a)
48 persons (b)
73 persons (e)
76 persons (d)
7 persons (e)
360 persons (f)
77 % (a + b + c) .;- f
83 %
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51- 80% median income
Number between 80 - 100% median income
Number over 100% median income
15. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators In the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective: a Suitable IMng environment a Decent affordable housing a Creating eoonomic opportunities
Outcome: a Availability/accessibility a Affordability a Sustalnability
Output Indicator: ax Persons a Households a Housing units
The Arc of Southeast Iowa serves 360 disabled cI1i1dren and adults and their families and emDlovs
260 emDlovees-830/o 91 which are Jowa City residents. Indusion. full citizenshiD tiahts. fostering
indeDendence and' strenqthenina families are the maior goals of the Arc of Southeast Iowa.
16. On the attached map, indicate the location of the proposed project.
167
- ,
, '
Section 4 - Capacity/History of the Applicant '
17. Please list amount of CDBG funds received within the last three City fiscal years and the status of the project(s)
undertaken. (Oty fiscal year July 1 to June 30)
Budgeted Amount Expended Date Project
Fiscal Year Funds Recv'd Amount (as of 12/31/09) Completed
FY08 (July 2007 - June 2008) -0- -O- N/A
FY09 (July 2008 - June 2009) $4000.00 $3945.13 10/08
FYlO (July 2009 - June 2010) $4500.00 $4500.00 9/09
18. Is the applicant (induding partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? DYes DNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
N/A
168
19. If the applicant has not received COBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to undertake and complete the
proposed project within the established timetable and bUdget.
filA
169
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SENSORY INTEGRA,TION
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awesome indoor frame with b!Jilt -in mat is ideal for all types of
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171
Pa&.e 1 of2
Tracy Hightshoe
From: Becci Reedus [beccLreedus@jccrisiscenter.org]
Sent: Friday, September 10, 2010 11 :39 AM
To: Tracy Hightshoe
Subject: Re: FY11 Public Service Applicants
Hi Tracy,
Thank you for the opportunity to apply for additional money through the Community
Development Block Grant funds. We requested $10,625.00 in our original applicationto support
our Emergency Assistance Program. We received $3,177 in funding. We are requesting $
7,448.00 from the additional money available.
Thank you,
Becci Reedus
Executive Director
The Crisis Center of Johnson County
On Tue, Sep 7, 2010 at 6:35 PM, Tracy Hightshoe <Tracv-Hightshoe@iowa-city.org> wrote:
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our last fiscal
year (received June 30, 2010). This is great news for public service applicants as that means we have
an additional $15,000 that can be spent for FY11 public service applicants. These funds must be spent
by June 30, 2011. The Housing and Community Development Commission was informed of this
additional money at their August meeting and requested that staff notify recipients of its availability. At
the September 16 HCDC meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service funds (this
includes UAY and ESI). If your agency was either not funded or not fully funded and wants to be
considered for additional funds up to the original amount requested, please forward an email to my
attention by 12:00 PM, Friday, September 10. Your email should express your interest and the
amount requested. The amount requested may not to exceed your original application request. For
example if you applied for $10,000 and received $2,500, you can request no more than $7,500. HCDC
will not be considering new applications. Applicants that did not receive any funding must request at
least $2,500. Based on your interest, your original application will be forwarded to HCDC for their
review and recommendation.
Please contact me with any questions and please email me upon receipt so that I know your agency
has been informed of this funding opportunity.
Thanks!
l'~ey Hi{lAtsAolI
City of Iowa City
410 E. Washington S1.
Iowa City, IA 52240
319.356.5244
Fax 319.356.5217
9/10/2010
Public Service Projects (Operations)
1. Name of program for which funds are being requested: The Crisis Center Emergency Assistance Program
2. Total Amount of CDBG Funds Requested: $10,625.00
3. Applicant Name: The Crisis Center of Johnson County
DUNS Number: 16-849-0613
JAN 2 6 2010
Applicant Address: 1121 Gilbert Ct, Iowa City, IA 52240-4528
Signature (please use blue ink): Becci Reedus, submitted electronically
4. Contact Person: Becci Reedus
Phone Number: 319-351':2726
Fax Number: 319-351-4671
Email Address: becci.reedus@jccrisiscenter.org
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: lBl Non-profit 0 For-profit Years in business: _40
6. Did you attend the Applicant Workshop? 0 NO
lBl YES - Please indicate date attended: 0 12/29/09 or lBl1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
For more than a decade, the Crisis Center of Johnson County's Emergency Assistance Program has helped
families avoid eviction and assist them with paying utilities and water bills. Residents of Iowa City are eligible to
receive assistance three times in twelve months, up to $100 each time, for a total of $300 per year. Prior to fiscal
year 2010, this program provided direct assistance from the financial contributions of the Consultation for
Religious Communities, S1. Anthony's Bread - a program of S1. Mary's Church in Iowa City, and financial
donations from individuals to the Crisis Center. Weekly requests for assistance always exceeded funds available.
In the fiscal year budget 7/1/09 to 6/30/10, the Crisis Center allocated an additional $10,000 from Crisis Center
funds to the Emergency Assistance Fund. In addition, through efforts of the Crisis Center, two major donations of
$15,000 each were received in August & September 2009. Because of the additional funds, the Emergency
Assistance Program has been able to double the number of families assisted each week. Since November 2009, in
some weeks less than 15 families did not receive assistance - a decrease of 45% from the first six months of 2009.
However, the additional funding increases the amount of staff time needed to assist families with these emergency
needs. In response, the Food Bank Assistant Director's position was increased from 30 to 40 per week. We are
requesting $10,625, or 25% of the salary and benefit costs to cover this salary increase in fiscal year 2011.
Public Service Projects (Operations)
172
FY11 CDBWHOME Funding Request
Section 1 - Need/Priority
8. The objective of the cm STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CIlY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
Why this project is needed
CHAS Data 2000 reports 25,144 households in Iowa City, with 53% of those, or more than 13,000, as renters.
Just over 80% of these renting households are classified as "low, very low or extremely low" income. Not
surprisingly, the CHAS Data 2000 categorizes almost 55% of these renting households as "experiencing housing
problems."
The Crisis Center's Emergency Assistance program was created to respond to client requests for financial
assistance to avoid eviction and loss of utilities. In collaboration with St. Mary's Church and the Consultation of
Religious Communities, the center has become a single-point resource for individuals and families seeking
financial assistance. By collaborating with the local faith community, the Crisis Center has reduced duplicated
requests and begun to data collection regarding emergency [mancial needs in the community.
How the project fills a gap in the City's continuum of care
Like the majority of government-based assistance programs, those for rent and utility assistance have a
maximum income guideline. When a family's income exceeds that threshold by even $1, they cannot qualify for
assistance even though their income does not classify as a living wage. Most of the clients served in the Crisis
Center's Emergency Assistance program fall into this gap. The disabled face a similar issue, in that their
supplemental security income (SS1) does not adequately cover living expenses.
Data from the Emergency Assistance program provides an additional snapshot of the continuum of care gap.
From 1/1/09 to 6/30/09, the Emergency Assistance Program provided assistance to 313 households - allocating an
average of$93.66. Total program expenditures for these six months were $29,316.90. Ninety-six percent of the
assists were for rent or mortgage assistance or utilities. Unfortunately, during that same period of time,
approximately 676 families were turned away during the same time period, due to a lack offimding.
By contrast, from 10/1/09 to 12/30/09, the program assisted 229 households with an average allocation of
$94.20. Total program expenditures during this three months were $21,571.85. Ninety-nine percent of the assists
were for rent or mortgage assistance or utilities. During this time period, approximately 180 families were turned
away not due to lack of fimds, but because of limited staff time to adequately process these requests.
Without the Emergency Assistance program, in recent months:
· a 39 year old single mother of one on unpaid medical leave would have lost her housing
· a 51 year old single man who was injured at work and whose workman's compensation was pending,
would have lost his housing.
· a 59 year old disabled man would have had his water shut off
· a 28 year old single mother of three, whose work hours were cut from full to part-time, would have had her
electricity disconnected
The Crisis Center has worked diligently to increase the program budget and gamer additional financial
contributions to assist households with avoiding eviction or loss of utilities. However, the stafftime necessary to
administer the program has capped the center's ability to provide assistance.
How it addresses goals cited in the 2011-2015 CITY STEPS Plan
Preventing homelessness is a key goal for the 2011-2015 CITY STEPS Plan. The Crisis Center Emergency
Assistance program is one existing program in Iowa City that is directly meeting the goals of Objective A - to
assist low-income households in maintaining and retaining their existing housing.
Public Service Projects (Operations)
17'3
FY11 CDBG/HOME Funding Request
Section 2 - Resources & Feasibility ,
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include
ONLY those costs directly related to the program or expense. For example, if the project is the addition of one
staff person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, ifthe project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds
are in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated,
indicate the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
COBG
Funds
Salary
$8,500
$2,337
Benefits
Office Supplies & Printing $
Postage $
Direct Assistance $
Direct Assistance (third $
party)
$
$
$10,837
Status
Other
Funds
I
'0
.,!
~S
!
E
E
B
List Source of
Other Funds
"'C
C
52 .c
I III
C IV
104 U
Please place an 'X" in the
box that a 1ies:
$8,500 General Operating X
$2,337 General Operating X
$2,500 General Operating X
$100 General Operating X
$48,763 General Operating, X
Mead Foundation,
Anon ous Donor
$36,000* Council for Religious X
Communities, St.
Anthony's Bread (St.
Mary's Church)
$
$
$16,224
$11~334
* Figure is approximate. The Consultation for Religious Communities makes weekly donations to the Emergency
Assistance program based on contributions from member churches.
Public Service Projects (Operations)
174
FY11 CDBG/HOME Funding Request
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor hours x $10 per hour = $
Skilled labor (Client Interviewers) 16/wk x 52 weeks = X $19.50 per hour = $16,224
832 hours
Skilled labor (. ) hours x $_ per hour = $
Total
I $16,224
Volunteers assist with client interviews to assess need and determine eligibility for emergency fmancial
assistance. The per hour rate of $19.50 is a nationally accepted figure for volunteer time.
11. All public service projects are required to expend their full award and complete the proposed prbject by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? !RI Yes DNo
Section 3 -Impact/Benefit to the Community
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: r'this application is
'unded, the in'ormation in this table will be used as income targeting 'or the CODG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
Percent LMI
Percent Iowa City Residents
4591_ persons (a)
_299_ persons (b)
_ 47_ persons (e)
_3_ persons (d)
_2_ persons (e)
4942 persons (f)
_99.9_ % (a + b + c) -/- ,
89.0_ %
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
The figures provided document the Crisis Center's Food Bank program population for fiscal year 2009 and are
representative of the Emergency Assistance program's population.
Public Service Projects (Operations)
175
FY11 CDBG/HOME Funding Request
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: 1RJ Suitable living environment o Decent affordable housing o Creating economic opportunities
Outcome: 1RJ Availability/accessibility o Affordability o Sustainability
Output Indicator: 1RJ Persons o Households o Housing units
In fiscal year 2011, the Emergency Assistance program intends to provide assists to 850 families.
Section 4 - Capacity/History of the Applicant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No.
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? lRIYes ONo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
N/A.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
Public Service Projec~ (Operations)
176
FY11 CDBG/HOME Funding Request
~U8.
~ ~
· etf. Slsc.m-.. .. ....1e.
....., t.<:f
.?'llp ~~
JOHNSON COUNTY CRISIS CENTER -1121 Gilbert Court
Iowa City, IA 52240-(319) 351-2726
Annual Budget
2009.2010
Revenue
United Way $ 132,863
Local Funding $ 139,655
Rebuild Iowa $ 96,331
Fund Raising $ 112,000
Churches $ 75,000
Donations $ 175,000
Project Holiday $ 32,000
Grants $ 30,000
Interest $ 2,000
Carryover Balance $ 210.172
Total Revenue $ 1,005,021
Expenses
Salaries $ 517,406
Training and Development $ 15,850
Program Costs $ 165,401
Occupancy & Equipment $ 139,385
Insurance $ 8,370
Professional Services $ 14,300
Office/Postage $ 19,800
Fund Raising and Marketing $ 30,274
Held in Reserve $ 94.235
Total Expenses $ 1,005,021
177
Page 1 of2
Tracy Hightshoe
From: a.petersen@eccocast.com
Sent: Tuesday, September 07, 20107:21 PM
To: Tracy Hightshoe
Subject: RE: FY11 Public Service Applicants
Tracy,
Yes, we would like very much to be considered for the newly appropriated CDBG funds. Our
organization is growing and we have been looking for a way to integrate with other local
organizations like Systems Unlimited, the Extend the Dream Foundation and Wesley House
to provide low-cost broadband for their facilities and clients.
Funding NetReach at this stage with $7,500 would launch that program and others that we
are working on, like our PCFree initiative to lend refurbished computers to households that
can't afford them (a recent study of Internet accessibility in Iowa found that for over thirty
percent of those who do not have broadband Internet access, the reason given was lack of a
computer).
We are currently purchasing computers from U of I surplus and fixing them for this project.
Funding would allow us to kick it into high gear.
A few questions: Should I attend the Sept. 16th meeting? Also, do we need to submit
another proposal?
Thanks,
Amos Petersen
_n_____ Original Message ___n___
Subject: FYll Public Service Applicants
From: "Tracy Hightshoe" <Tracv-Hiqhtshoe@iowa-citv.orq>
Date: Tue, September 07, 2010 6:35 pm
To: "William Reagan" <wmreaqan@iowatelecom.net>, "Becci Reedus"
<becci.reedus@;ccrisiscenter.org>, <a.petersen@eccocast.com>, "Tom Walz"
<thomas-walz@uiowa.edu>, "Sandra L. Pickup" <SPickup3@mchsi.com>,
<salome-raheim@att.net>, "Roger Lusala" <r.lusala@mvep.us>, "Crissy"
<crissv@shelterhouseiowa.orq>, "Jim Swaim"
<JimSwaim@unitedactionforvouth.orq>, "Mary Wiemann"
< mwiema n n@elderservicesinc.com>
Cc: "Steve Long" <Steve-Lonq@iowa-citv.orq>
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our
last fiscal year (received June 30,2010). This is great news for public service applicants as that
means we have an additional $15,000 that can be spent for FY11 public service applicants.
These funds must be spent by June 30, 2011. The Housing and Community Development
Commission was informed of this additional money at their August meeting and requested that
staff notify recipients of its availability. At the September 16 HCDC meeting, HCDC will
formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service funds
(this includes UA Y and ESI). If your agency was either not funded or not fully funded and
wants to be considered for additional funds up to the original amount requested, please forward
an email to my attention by 12:00 PM, Friday, September 10. Your email should express
your interest and the amount requested. The amount requested may not to exceed your
original application request. For example if you applied for $10,000 and received $2,500, you
9/8/2010
Public Service Projects (O.perations) _
1. Name of program for which funds are being requested: NetReach
2. Total Amount of CDBG Funds Requested: $8320
3. Applicant Name: EccoCast Communications
Applicant Address: 322 E Bloomington St.
DUNS Number:
.~~i.
Signature (please use blue ink):
4. Contact Person: Amos L Petersen
Phone Number: 319-93&3309
Fax Number: 866-600-2081
Email Address:a.petersen@ecoocast.com
5. Indicate your organization's corporate status and number of years in business in the Iowa Oty community.
Status: (] Non-profit .0"'For-profit Years in business: ;J..
6. Did you attend the Applicant Workshop? (] NO
)dYES - Please indicate date attended: (] 12/29/09 or pKl/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
EccoCas~s NetReach program will bring low-cost and free high-speed intemet access to underserved areas with a
primary focus on assisted living developments and housing for the elderly and disabled. utilizing emerging
technologies such as mesh networking, bandwidth aggregation and the new NIMO architecture for wireless base
stations, EccoCast Is able to significantly reduce outlays for that would accompany "wlrecJD Internet infrastructure
such as copper and optic fiber footprints. NetReach Is a program designed to make the most of these
technologies In providing reliable, low-cost broadband internet access to LMI communities that would most
benefit from it
178
c < <
Section 1- Needz'Priority - c _ '< :
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b).how it fills a gap in the Oty's continuum of care or partners with other services and (c)
how it addresses the goals dtec:l in the 2011-2015 OTY STEPS Plan. Include infonnation from
studies\research or other supporting documentation, where available.
A) We live in a society that embraces technology wholeheartedly; today, more than ever, reliable access to the
Internet is an economic imperative - a utility. Having access to the Internet at home provides a host of benefits
and positive externalities that many of us take for granted. Unfortunately, as with many Indispensible
commodities, Internet access is often more valuable to those who can least afford it. For the elderly, the
handicapped and for unemployed job-seekers - especially those from lower and middle income backgrounds _
Internet aa:ess is a valuable tool that can help them to overcome various obstacles to need-fulfillment.
By facilitating placement of resumes, enabling contact with prospective employers and providing the ability to
instantly send and receive email, Internet aa:ess can reduce the time unemployed persons spend out of the
work and contribute to a higher degree of technical proficiency which research has shown to follow with higher-
paying jobs. Chances for a better education are also greatly improved when a household has Internet access;
online colleges enable nontraditional students to earn a degree, work and raise a family at the same time - a
situation that would be untenable for someone attending dasses in person. Finally, Internet access has been
shown have a precise negative correlation with the rare d rertain kinds d violent crime! according to Anthony
D'Amato, Professor of Law at Northwestern University in and article written for JURIST Legal News and
Research.
B) Most assistance programs focus on the immediate provisioning of the person in need. Once food and
shelter are covered, however, there is often a tendency for organizations to step back and congratulate
themselves before that person is well on their way to self-sufficiency. One of the easiest and most cost-
effective ways of promoting literacy and economic growth is increased access to the Internet. Thanks to a
great degree of flexibility in the range and deployment 'of EccoCast's wireless Infrastructure, the NetReach
program is mutable, easily scalable and less prone to outages than wired Internet solutions. follOWing recent
developments in wireless technology, our equipment now has an effective range of lSkm. Access can be
tailored to meet the needs of any underserved demographic anywhere in Iowa City; given a clear IIne-of-
179
sight, broadband Internet access can be beamed into public housing concerns, homeless shelters, youth
program venues and community centers quickly and unobtrusively.
C) By increasing LMI community access to Internet services, NetReach can assist the Oty with its 2011-2015
CITY STEPS Plan in several areas:
Increase Homeless Employment: NetReach Internet access can aid homeless persons becoming employed as
stated in the City's goal of 11% increase in homeless employment.
Reduce poverty stricken famUies: Increased Internet availability will alSo aid the City in its efforts by enabling
struggling families access to Internet distance-learning programs, online universities and a host of resources and
economically benefidal information that woulcl not otherwise be readily available.
Services Coordination: Better connected persons are usually better coordinated. NetReach will allow quick
communication between service providers and service consumers.
Elderly and Handicapped Quality of Life Improvements: Elderly and handicapped persons enjoy many social
benefits and personal empowerments that may remain elusive without the communicatiOns medium of the
Internet. Additionally, many elderly and handicapped persons benefit greatly from instant access to health
information that allows them to take a more active, engaged and knowledgeable role in the treatment of any
medical conditions they might have.
1 http://jurist.law.pitt. ed u/forumy/2006/06/rape-porn-and-criminality-political. ph P
180
Secti.on 2 - Resources & Feasibility , '
. -, - <
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a SpecifIC service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-COBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (oommitted). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those oosts directly related to the project.)
Type
Status
Expense Category
(e.g. salaries,
aCXfuisltlon, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Ust Source of
Other Funds other Funds
"a
C
52
I
C
tot
.c
.
lJ
'M J
Equipment
Bandwidth
$7320
$1000
$
$5000
$2500
EaxJOJst
Purchase
Anticipation of
Donated Services
Please place an 'X'" In the
box that a ries:
X
X
Associated Legal,
Regulatory Compliance
and AaxJUnti Fees
Administrative Costs
$
x
$4300
$
$
$
$
$42640
$8320 $54440
$
$
$
$
$
181
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor _520_ hours x $10 per hour = $5200
Skilled labor (Network Deployment, - 1040_ x $36 per hour = $37440
Maintenance and Service Calls) hours
Skilled labor r.. ) hours x $_ per hour = $
Total
I $42640
The EccoCast staff is committed to the success of the NetReach program. All work related to the program -
deployment, maintenance and administrative labor - will be performed on a volunteer basis. Any cost incurred
in the deployment, maintenance and administration of the network. will be borne by EccoCast.
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? 9"es LlNo
,c '
~',Section,3 ~- fmpactXBenefit to the CommuniJy<' ",,",
" ~ ~ ". ,,' <" ., > "
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: rfthis application is
mnded, the infonnatfon in this table will be used as income targeting for the COBG Agreement).
Total
Percent LMI
Percent Iowa City Residents
_60_ persons (a)
_17_ persons (b)
_3_ persons (e)
persons (d)
persons (e)
_80_ persons (f)
_100_ % (a + b + c) of f
100_ %
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Please describe the basis or methodology used to estimate the number of dients to be served (i.e. survey,
last year's reports, etc.)
Estimate based on likely population of service users @ 70% (56) elderly, disabled and/or SSI sole source of income.
According to these2 calculations, maximum 551 benefit < 50% median income qualifications, so normal ,standard
distribution of remaining 24 persons would fall approx. 4/17/3 over the LMI categories.
2 http://www.socialsecurity.gov/OACT/ProgData/retirebenefit2.html
182
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: LI Suitable IMng environment LI Decent affordable housing Jlf Oeating economic oppJrtunities
Outcome: j2('Availability/accessibility LI Affordability LI Sustainability
Output Indicator: LI Persons ;(Households LI Housing units
Indicators of successful project would be number of households assisted.
Section 4 - Capacity/History of the Applicant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No.
15. Is the applicant (including partners, ro-applicants, etc.) aJrrently in oompJiance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? pYes LlNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commibnent and/or experience"to implement the proposed program or
service within the established timetable and budget.
Our organization is fully funded and owns rights to a private radio tower on the North side of Iowa City, less than
a quarter mile from Ecumenical Towers~ EccoCast's technical staff has over 30 years oombined experience in
radio communications and engineering, as well as 15 combined years of business administration experience.
The CEO, Amos Petersen, is a permit holder and cx>-owner of laVallee's, a successful {Tlobile vending concern
that has operated continuously with a presence in the Iowa City pedestrian mall since 2006. Mr. Petersen has a
long history of business operation in the Iowa Oty area, often working with other local organizations such as
183
UA Y and Systems Unlimited to help improve services. Since deployment of the wireless infrastructure requires
much less time than would traditional fiber or copper footprin~1 short timelines are realistic and expected.
Applications are due on Tuesday, January 26, 2010 by noon,
Please return the completed application to:
City of IOI/'fa City
Community Development Dept.
410 E. V'jashington Street
Iowa City, IA 52240
(319) 356-5230
184
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From: Tom Gilsenan [mailto:tomgilsenan@qmail.com]
Sent: Wednesday, September 08, 2010 8:48 AM
To: Tracy Hightshoe
Cc: Tom Walz
Subject: Additional CDSG funds
Good morning. Thanks for the invitation to apply for additional funds.
Extend the Dream FoundationlUptown Bill's would be interested in applying for $2,500.
Thank you.
Tom Gilsenan
Public Service Projects [Operations]
.Applicant Address: 401 S. Gilbert St., Iowa City, Iowa 52240
'D ~Nw:~r
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1. Name of program for which funds are being requested: FINANCIAL MANAG
2. Total Amount of CDBG Funds Requested: $3600
3. Applicant Name: Extend the Dream Foundation
Phone Number: Walz 530-8765; Edberg 248-3306
0\'\1,'\ r- J+ 000-v-J:.
DUNS Number: 179498386
Signature (please use blue ink):
4. Contact Person: Thomas WaIL';
/ Chair of Board
Fax Number: Edberg, fax 337-2704
Email Address:thomas-walz@uiowa.edu;Edbergjeff@icrealestate.com
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: ~ Non-profit 0 For-profit Years in business: 9
6. Did you attend the Applicant Workshop? 0 NO
, [g]YES - Please indicate date attended: [R] 12/29/09 or 0 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
For the past nine years, the Extend the Dream Foundation (EDF), the sponsor and supporter of nine handicapped
owned micro-enterprises in Iowa City, has been administered by volunteers. As a result of the growth and success
of the program, EDF is transitioning to a more professional model with a paid Executive Director and an improved
financial management system. As of 7/01/10, the new Executive Director will join our staff. EDF is currently
seeking assistance with a part-time contract accountant firm (Taxes Plus) and a Q~fck Book (QB) specialist to
improve our financial management system. In this project we are asking for matching funds 1) to employ a Quick
Book specialist to input data and prepare reports and 2) funds to contract with the accounting firm to provide
monthly financial reviews and continued Quick Book consultation. Matching funds will come from 1) the Taxes
Plus accounting firm (half their contract fee will be donated) and 2) half of the QB specialist's time will be picked
up by EDF.
'~I!ii(ftl' 'I~n"'... ~..:lIee'd'/li..O' rItiL'; <. , . / I .,' i,.""':: '." :~' .:'<,;<>,' ) .;~'~'\" .' :~~' i::~{;
~,jlMU_ M J,I~ n 'rEI.' .~.,. ,'<< !~l/ 0' "" y~ '> '~ "'>4' !izJ~~" l ~ ,'> <" / 'I
"''1-'>'>)f;.'AA:'4<''',^,~-:;:i~'l'<~",_'/..t;j' ,,">>\;,,'''''v~ if ~ _.;.. '" "",," ) ~ ~ d >.,;; 'A' f '" ^<~:<) if>, ,~ ^~"t)
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
Public Service Projects (Operations)
188
FY11 CDBG/HOME Funding Request
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
a) Why the Project is needed: The Extend the Dream Foundation has had unprecedented success in helping
persons with disabilities start-up and sustain micro-enterprises. Currently, it sustains nine such enterprises
providing work opportunities to 10 independent business managers, six additional paid workers and 13
volunteer workers, all of whom are low-income persons with chronic disabilities. One set of (four) businesses are
co-located businesses jointly referred to as Uptown Bill's small Mall, located at 401 S. Gilbert St. The Mall
businesses which include a meeting/music venue, a used bookstore, a publishing house and an ice cream and
coffee bar have gained a reputation as an important support center and alcohol-free location in the downtown
area for persons with disabilities and recovery issues. For the past nine years EDF has been directed by a
volunteer Executive Director supported by community, student and consumer volunteers. With the continued
success of the program and its subsequent growth, our volunteer system, given its limitations, is insufficient to
run such an extensive project.
Addressing the complexity of its operation, the Board has recognized the need to employ professional help. In
2010, it committed to hiring a paid Executive Director as well as improving the current financial management
system. The incoming Executive Director has accepted the Board's offer and will take over as Chief Administrator
of EDF on 7/1/10. This proposal is for matching CDBG funds to cover the cost of an improved financial
management support system, to consist of a part-time QB specialist (data inputs, grants management, report
writing) and a contract with an accounting firm to provide a monthly review of EDF's financial activities (currently
done through Quick Books). The accounting firm, Taxes Plus, is donating half their professional time as match,
while the Quick Book specialist expense will be shared by EDF.
(b) Fills gap in City's continuum of care and partners with other services: EDF with its nine consumer managed
enterprises plays an important, unduplicated, role in the community. EDF has been unique in assisting persons
with disabilities start-up and sustain small enterprises. Ten persons with disabilities currently manage their own
businesses as non-profits and in turn provide (19) other persons with disabilities employment as part-time
workers or volunteers. Through its small Mall development, EDF has established a safe alcohol-free social venue
in the downtown area for low-income persons and persons with disability and or recovery issues. This supportive
environment is open everyday of the year, with special programs on major holidays. The Mall frequently serves
as a center for crisis intervention for this group of people with its availability of three professionally trained
Public SeNice Projects (Operations)
189
FY11 CDBG/HOME Funding Request
volunteers at the master's level. Regular use by persons with disability and recovery issues averages over (80)
persons daily.
EDF has partnered with many organizations and groups over its nine year history:
(1) Partnered with Access to Independence to develop a media-based information program for persons with
disability on PATV.
(2) partnered with Elderly Services and Ecumenical Towers to provide chore services to older persons and
persons with disabilities through its RAMP-Chore business.
(3) Partnered with the University of Iowa in operating Wild Bill's Coffee Shop (employs six handicapped workers);
with the School of Social Work in providing practicum placements and internships for its students; and, with
River Run and I Envision student groups in fund raisers on behalf of the small Mall enterprises.
(4) Partnered with the AA community to offer a home to ten AA meetings weekly in the small Mall.
(5) partnered with Shelter House and the STAR program to provide internships to homeless persons in one or
more of the micro-enterprises. A total of six internships have been arranged over the past two years.
(6) Partnered with the Riverside Music Cooperative to provide performance opportunities to local musicians
interested in performing in an alcohol-free environment.
(7) partnered with Tate School to provide community service opportunities for their students.
(8) Partnered with the Sixth Judicial District to provide community service opportunities to offenders wishing to
work off their fines.
(9) Partnered with Goodwill to provide internships for younger junior and senior high school age students.
c) How our program addresses City Steps: EDF serves both low-income persons with disabilities (including some
elderly) with its mission of helping these individuals start-up and sustain small businesses in the Iowa City area.
Economic development is a targeted goal under City Steps which EDF addresses through its work with these nine
handicapped-run businesses and through its special internet training that we offer to persons with disabilities and
retired elderly via four ten week training courses annually. The goal of the latter project is to help low-income.
persons become self-employed in their homes or apartments by learning how to buy and sell on the internet.
Through two of its projects, EDF also provides some housing for low-income persons. EDF provides three units of
low income housing at its 912 2nd Ave. property, afourth unit across the street at 2220 F Street and provides
Public SeNice Projects (Operations)
190
FY11 CDBG/HOME Funding Request
property management assistance to three other persons with disability who live in the Saclder House, a
universally designed facility, located at 1821 B Street.
, '
~, SecUon 2 - Resources & Feasibility
,~! "t \
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total.estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expen.se Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
List Source of
Other Funds Other Funds
'C
C
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I
C
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B
] ~
.~ 'E
=.B E
~~ 8
Salaries or contract
uivalent
$3600
$3600
Taxes Plus
Please place an 'X" in the
box that a lies:
2400
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
EDF
1200
$3600 $3600
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
I Unskilled labor
hours
I x $10 per hou r = I $
Public Service Projects (Operations)
191
FY11 CDBGIHOME Funding Request
Skilled labor r. ) hours x $_ per hour = $
Skilled labor (_executive - 750 hours x $_25_ per hour $1~500
director ) =
Total
J $17,500
11. All public service projects are required to expend their full award and complete the ,.groposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? KJ Yes DNo
'!i %~W~k""''' "f~A-'>:/" ,.c <:y;.~ _J, " , ,
,~::V;_'i'~~~~ "~,,acll,B8nefillo the C,O,"Dlunitv " ~,'
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDSG Agreement).
Total
Percent LMI
Percent Iowa City Residents
25 persons (a)
5 persons (b)
persons (c)
3 persons (d)
persons ( e)
33 persons (f)
91% (a + b + c) + f
100%
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
We have included only those managers with disabilities of the nine micro-enterprises that we support and
other persons with disabilities who receive some paid-employment through these enterprises. It does not
include the large number of persons with disabilities and recovery issues who are being served as clients or
customers (e.g. the dozens of regulars at Uptown Bill's small Mall and the attendees of the numerous
recovery meetings).
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide
specific project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective:
o Suitable living environment 0 Decent affordable housing ~eating economic opportunities
Outcome:
o Availability/accessibility 0 Affordability jg;ustainability
Public Service Projects (Operations)
192
FY11 CDBG/HOME Funding Request
Output Indicator: ~Persons
o Households
o Housing units
OUTCOME INDICATOR: The mission of EDF is to help start and sustain small businesses to provide "manager"
opportunities (a type of ownership within a non-profit umbrella) and part-time employment (both paid and
volunteer) for persons with disabilities. Outcome indicators that we use include:
1) Number and duration of the managers of these non-profit micro-enterprises.
2) Number of part-time paid or volunteer opportunities these businesses provide other disabled persons.
3) Measures of economic sustainability of the businesses: gross revenues, net revenues and growth trends.
Section" - CanReltv/Hlston of the Annlleant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? g]yes ONo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
We are checking with our accountant and attorney to determine whether our use of independent contractors
is the most appropriate means of contracting with managers, workers and major sub-contractors. To date all paid
persons working with the micro-enterprises are independent contractors who receive annually 1099 forms for
purposes of income tax filing.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
We have received CDBG funds within the last three years, but would like to update our improved organizational
capacity. Beginning in 2009 we employed a part-time Quick Book specialist and retained an accounting firm
(Taxes Plus) to provide some Quick Book consultation and to prepare our IRS filing. We are planning to retain
Taxes Plus as of 7/1/10 to provide monthly reviews of our financial transactions (mini-audits). An official audit
was completed for 2008 by Greenwood and Crim and is available for review and the Board has authorized that,
henceforth, annual audits will be made by this firm. Beginning 7/1/10 the Board has authorized the employment
of a new Executive Director to assure the continued success of this organization given the advancing age of the
founder/director Tom Walz. Walz, however, will continue to provide full time volunteer service under the
direction of the new director, Thomas Gilsenan. Gilsenan has confirmed in writing that he will accept the
Public Service Projects (Operations)
193
fY11 CDBGIHOME funding Request
Director's position in July, 2010. New by-laws governing financial transactions and procedures are in
development and will be presented to the Board as soon as possible, then will be forwarded to the State of Iowa
to be added to the articles of incorporation. EDF is working with the Community Development staff to review its
compliance with all federal regulations and guidelines.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City f IA 52240
(319) 356-5230
194
FY11 CDBGIHOME Funding Request
Public Service Projects (Operations)
Engagement Agreement
This engagement agreement outlines services that Taxes Plus agrees to provide to Extend the
Dream Foundation in 2010.
While an employee of the foundation will do routine data entry in QuickBooks, Taxes Plus will
answer questions and assist with any tasks as needed to keep the books in proper order.
Foundation personnel will provide Taxes Plus with electronic copies of the books and bank
statements each month as soon as they are available. Taxes Plus will then review income and
expense entries for each of the foundation's businesses and reconcile all bank statements in
QuickBooks. Taxes Plus also will update the foundation's records to properly reflect assets and
liabilities and maintain current balance sheets. Appropriately updated electronic copies of the
books will be returned to the foundation, along with any reports requested by board members,
These tasks will require an estimated eight hours per month. The base fee will thus be $400per
month, or about $50 per hour. We will donate half of the hours, leaving the balance fee of $200
per month. If a project requires considerable extra time, an additional fee will be negotiated.
Preparation fees for Form 990 will be according to Taxes Plus' current fee schedule. No
additional bookkeeping time should be needed for tax preparation.
Signed: tl).Ad/.Af P !)/2~
. 7/
Marlene J. Perrin, Owner, Taxes Plus
.....-.--..----
Tom Walz, Executive D'r ctor, Extend the Dream Foundation
6 East Benton Street
Iowa City, IA 52240
319.338.2799
FAX 338.2855
t::a y P <;0 III c; i (tal awest. n et
195
December 29, 2009
To:
Torn Walz
Extend the Dream Foundation
From:
Torn Gilsenan
I am delighted to accept the offer of executive director for Extend the Dream
FoundationlUptown Bill's Small Mall. I look forward to,joining you this summer.
In many ways this is a return to work I was doing before. I was manager of the original Wild
Bill's Coffeeshop for five years (2000-2005). It was during that time that Uptown Bill's was
established. We worked together on a variety of projects.
Though I beve been in Aberdeen, SD for the past few years, I beve continued to work on projects
serving individuals with disabilities, including:
. Fallout Creative Community, an effort to include individuals of all abilities in arts
programs.
. BiIl's Coffeeshop Newsletter, an extension of the spirit of Bill Sackter which I beve been
writing for 10 years.
. "Abilities awareness" programs and workshops in Aberdeen and other communities.
My current position at Presentation at Presentation College will be finished at the end of May. I
will move to Iowa City after that and be ready to start on or before July I. 2010.
~96
AGGREGATE BUDGET- ALL MICRO ENTERPRISES AND EDF
7/1/09-6/3011 0
ACCOUNT rnCOME
Coffee Shop $29,500
(a.) Sales-$29,000
(b.) Donations- $500
Ramp-Chore $50,750
(a.) Services-$50,750
Book Mark $17,750
(a.) Sales- $8,500
(b.) Pay PallPostage-$9,000
Matt's Music $3,700
(a.) Sales- $3,700
Extend the Dream Foundation $64,917
(a.) Sales-$2,000
(b.) Services-$18,000
(c. )Donations-$13,500
(d.) Grants- $12,200
(e.) Fund Raisers-$17,500
(f.) Other- $1,717
H-P Proiect $6,000
(a.) Grants-$6,000
Sackter House $18,000
(a.) ($500 per mo.)x 3 householders
Vintage Shoppe $96,310
(a.) Sales-36,000
(b.) Services-$57,31 0
(c.) Donations-$3,000
Sackter House Media Productions $8,300
(a.) Sales-$3,000
(b.) Donations-$2,000
(c.) Other- $3,300
Mad Hatter $7,100
(a.) Rents-$5,500
(b.) Other- $1,600
TOTALS $302,327
197
EXPENSES
$29,500
$50,750
$17,750
$3,700
$64,917
$6,000
$19,960
$96,310
$8,300
$7,100
$304,287
Tracy Hightshoe
From:
Sent:
To:
Subject:
spickup3@mchsi.com
Friday, September 10, 2010 10:19 AM
Tracy Hightshoe
Re: FY11 Public Service Applicants
Tracy,
I would like to request that Free Medical Clinic be considered for additional funding in
the amount of $7,390.
Sandy
Original Message -----
From: "Tracy Hightshoe" <Tracy-Hightshoe@iowa-city.org>
To: "William Reagan" <wmreagan@iowatelecom.net>, "Becci Reedus"
<becci.reedus@jccrisiscenter.org>, "a petersen" <a.petersen@eccocast.com>, "Tom Walz"
<thomas-walz@uiowa.edu>, "Sandra L. pickup" <SPickup3@mchsi.com>, salome-raheim@att.net,
"Roger Lusala" <r.lusala@myep.us>, "Crissy" <crissy@shelterhouseiowa.org>, "Jim Swaim"
<JimSwaim@unitedactionforyouth.org>, "Mary Wiemann" <mwiemann@elderservicesinc.com>
Cc: "Steve Long" <Steve-Long@iowa-city.org>
Sent: Tuesday, September 7, 2010 6:35:29 PM GMT -06:00 US/Canada Central
Subject: FY11 Public Service Applicants
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our
last fiscal year (received June 30, 2010) . This is great news for public service
applicants as that means we have an additional $15,000 that can be spent for FY11 public
service applicants. These funds must be spent by June 30, 2011. The Housing and Community
Development Commission w as informed of this additional money at their August meeting and
request ed that staff notify recipients of its availability. At the September 16 HCDC
meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service
fund s (this includes UAY and ESI) . If your agency was either not funded or not fully
funded and wants to be considered for additional funds up to the original amount
requested, please forward an email to my attention by 12:00 PM, Friday, September 10 .
Your email should express your interest and the amount requested . The amount requested
may not to exceed your original application request. For example if you applied for
$10,000 and received $2,500, you can request no more than $7,500. HCDC will not be
considering new applications. Applicants that did not receive any funding must request at
least $2,500. Based on your interest, your original application will be forwarded to HCDC
for their review and recommendation.
Please contact me with any questions and please email me upon receipt so that I know your
agency has been informed of this funding opportunity.
Thanks!
Tracy Hightshoe
City of Iowa City
410 E. Washington St.
Iowa City, IA 52240
319.356.5244
1
Public SelVice Projects (Operations)
1. Name of program for which funds are being requested: Pharmacy/Pharmaceutical Assistance Program (PAP)
2. Total Amount of CDBG Funds Requested: $ 10,000
3. Applicant Name: Iowa City Free Medica Clinic/Dick Parrott Free Dental Clinic (FMC/FDC)
Applicant Address: 2440 Towncrest Drive, Iowa City, fA 52240-6622
DUNS Number: 180268385
Signature (please use blue ink):
4.
Phone Number: 319-337-9727
Fax Number: 319-341-0054
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: )[J Non-profit 0 For-profit Years in business: 39
6. Did you attend the Applicant Workshop? 0 NO
XI YES - Please indicate date attended: 0 12/29/09 or 5(J 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
FMC will provide medication assistance to 250 patients with chronic diabetes, high blood pressure, asthma and
other chronic medical problems. FMC will provide all other patients treated for acute problems with medications.
the .65 FTE pharmacy assistant will apply to pharmaceutical company programs to get free medications and
ccordinate pharmacy activities during clinics.
Public Service Projects (Operations)
198
FY11 CDBGIHOME Funding Request
, ^ ,
, Section 1- Need/PrioritY, ,
< )~ '"
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
(a) Why is the project needed?
In FY 09 over 2,600 patients used FMC/FDC services for a total of 6,344 patient visits. Over 5,900
prescriptions were dispensed from our pharmacy to those patients. 457 patients were enrolled in PAP and
received medicine for their chronic illness. While some patients are able to purchase generic medications
for $4 from local pharmacies, many are unaffordable. A patient with diabetes and high blood pressure
might have to pay between $200 and $300 per month for their medications, were it not for FMC.
In a 2008 New York Times article Stephanie Saul illustrated the problems of high cost medications.
"people are having to choose between gas, meal and medication," said Dr. James King, the chairman of
the Academy of Family Physicians. "I've seen patients today who said they stopped taking their Lipitor
because they can't afford it." If people try to save money by forgoing drugs, controllable conditions could
escalate into major medical problems. This could eventually raise the nations' total health care bill and
lower the nations' standard of living...
Having access to health care and medications is a public health issue. FMC addresses this issue.
(b) How it fills a gap.
FMC is the only free clinic in Johnson County and one of the very few places a person with a chronic
illness could get free medication. Whether homeless or merely unable to afford their medicine, residents
may need this service.
(c) how it addresses the goals cited in the 2011-2015 CITY STEPS Plan.
Health services are ranked medium priority. Throughout the "Plan" health services are conspicuously
absent but access to adequate health care is a critical component of family stability. On page 68 FMC
is listed as a ~ervice available to persons who are homeless or at risk of becoming homeless.
Public Service Projects (Operations)
199
FY11 CDBG/HOME Funding Request
':,S~ction 2 :",RQ$ources,&,Feasiblli~ ' , , ' "
",,, ~ >i <>;;~ ~" "'" ~ , "" ^ <:'" " ~ " " ...~, '. " , '> J
9, Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For e~ample, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a speCific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc, (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds
are in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated,
indicate the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type
Status
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
List Source of
Other Funds Other Funds
'tS
C
52
I
C
....
I ~
'0 E
'.I:IS E
~! 8
CDBG
Funds
.c
III
a
Please place an 'X" in the
box that a lies:
Medications
$10.000
$
$
$
$
$
$
$
$10,100
$ 400,000
agency
x
x
Salaries & benefits
IA Drug Repository
x
X
X
$
$
$
$
$
$
$
Mercy IC
Drug Companies
8,750
$10,000
$418,850
Public Service Projects (Operations)
200
FY11 CDBG/HOME Funding Request
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor hours x $10 per hour = $
Skilled labor f-harmacists ) 250 hours x l~?~r hour = $ 8,750
Skilled labor r.. ) hours x .Qer hour = $
Total
I $8,750
volunteer pharmacists and pharmacy assistant fill prescriptions and dispense medications to patients.
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? ~es ClNo
J ~ ~ ^
;;S~ction 3 -lmpactlBen~fit to the Community
, ),,, , ~ .
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: rFthis application is
Funded, the inFormation in this table will be used as income targeting For the CDBGAgreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
75
177
166
39
persons (a)
persons (b)
persons (e)
persons (d)
persons (e)
457 persons (f)
91 % (a + b + c) + F
60 %
Total
Percent LMI
Percent Iowa City Residents
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
this is based FY 09 CDBG reporting with % of Iowa City residents based on total patients seen in FY 09
Public Service Projects (Operations)
201
FY11 CDBG/HOME Funding Request
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: :0 Suitable living environment o Decent affordable housing o Creating economic opportunities
Outcome: IX Availability jaccessibility o Afforda bility o Sustainability
Output Indicator: XI Persons o Households o Housing units
Objective: The pharmacy assistant will monitor patient medications and provide timely refills and manage
all paper work associated with PAP. Outcome: In free clinic setting patients are best served by receiving
medications at point of service. Outputall patients will have access to medications needed for treatment.
Section 4 - Capacity;' History of the Applicant
" '
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
None has reverted
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? mes DNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program
or service within the established timetable and budget.
Public Service Projects (Operations)
202
FY11 CDBG/HOME Funding Request
Iowa City Free Medical Clinic/Dick Parrott Free Dental Clinic
Public SelVice Projects (Operations)
Explanation of Attachments
A: Agency budget as requested
B: This is a 5 year collection of diagnosis by visit stats. Highlighted by the dark
boarders are the diagnosis of particular interest because they are the types of
diagnosis that require the most resources to manage and treat. These are
Diabetes, Hypertension, Lipids and asthma, but most of the other diagnosis also
require some form of medication therapy.
C: This chart illustrates that the numbers of people using our services has
increased over the past couple of years as well as the numbers of new people.
The "new" refers to patients that have never received services FMC before.
I understand that as our community changes so do priorities as outlined in the new
City Steps but I hope that you will see fit to continue to fund this valuable
community asset.
1
203
Iowa City Free Medical Clinic/Dick Parrott Free Dental Clinic
Attachment A
Agency Budget
A2ency Revenues: FY09 FYIO FYll
Coralville Funding 2,000 2,000 7,000
Iowa City Funding 7,500 7,263 8,000
Johnson County Funding 10,8000 109,750 110,000
United Way of Johnson County 10,4675 110,000 110,000
Grants-Federal, State, Foundation 11,3945 6,3546 51,500
Membership Dues 0 0 0
Fees for Services 0 0 0
Sales to the Public/Contract Services 0 0 0
Fundraising Events/Self Support 50,836 . 57,200 62,200
Contributions/Donations (incl. "in-kind") 60,956 8,1500 8,1500
Interest and Investment Income 2,790 4,000 4,000
* Other 6,232 4,200 4,200
Total Revenue 456,934 439,459 438,400
FY09 FYIO FYll
263,070 274,805 279,678
38,224 45,265 50,407
40,895 38,950 37,549
33,100 20,400 20,400
67,733 57,260 52,725
443,022 436,680 440,759
2
204
Iowa City Free Medical Clinic/Dick Parrott Free Dental Clinic
Attachment B
IOWA CITY FREE MEDICAL CLINIC STATISTICS
FY09 FY08 FY07 FY06 FY05 "
IOWACIfY
Total Clients: 2665 2585 2516 2474 2668 ~IE~D.lSA~p~
Total Clinic VISitS 6344 6118 5944 5792 6226
Dial!noses (visits) FY09 FY08 FY07 FY06 FY05 FY09 FY08 FY07 FY06 FY05
CARDIOVASCULAR GASTROINTESTINAL
BP Check 49 39 28 25 19 Abdominal pain 171 130 139 133 133
Chest pain 19 21 7 32 32 Diar/Const 46 48 69 59 58
CHF 6 5 14 27 24 GERD 152 164 216 225 202
CAD 4 15 34 36 35 Hemorrhoids 13 16 21 14 24
Edema 33 22 7 15 11 Ova/Parasite 3 3 1 3
Htn/Diabetes 484 397 332 331 346 Ulcer 10 10 15 14 II
Hypertension 732 698 666 689 691 Other 82 79 64 112 85
Lipids 608 530 576 575 580
Other 75 42 59 79 84 GENITOURINARY
Cystitis 68 59 107 109 104
DENTAL 302 157 109 73 123 Prostatitis 6 6 14 9 9
Referrals 48 Urethritis 7 7 8 9 10
Other 59 42 26 24 34 Other 178 142 137 131 157
DERMATOLOGY GYNECOLOGY
Acne 24 21 23 17 16 Breast lesion 12 11 6 11 10
Cellulitis 12 23 14 28 31 Breast exam 70 84 99 85 85
CystINodule 74 56 58 67 105 Contraception 43 35 58 114 94
Dermatitis 53 75 69 82 76 HRT 14 26 42 48 42
Eczema 45 28 30 27 33 Menses, irreg. 91 67 52 62 64
Impetigo 7 2 2 Pain 53 40 37 31 33
Injury 60 49 54 52 54 PAP 250 259 312 314 301
Lice 2 4 2 3 PID 6 4 3 8 4
Nail 62 48 36 40 37 Pregnancy test 99 118 105 73 76
Rash 97 143 100 96 108 Vaginitis, bact. 44 36 40 55 44
Scabies 12 22 23 32 18 Vaginitis, cand. 35 57 43 35 54
Tinea 65 72 58 57 51 Vaginitis, trich 8 12 19 9 11
Warts 26 23 37 16 16 Other 93 89 74 67 73
Other 192 163 178 177 115
HEMATOLOGY 73 62 87 60 72
EAR/NOSEfTHROA T
Cerumen 25 25 19 28 17 LABORA TOR Y TEST 326 263 225 194 221
Otitis, adult 47 53 43 ( 38 44
Otitis, child 12 24 28 16 38 MEDICATION
Otitis, extema 23 27 30 31 34 Injection 25 22 6 5 6
Sinusitis 73 89 95 90 113 Dispensed 5,921 6396 7409 8471 8407
Other 102 77 94 107 89
3 205
Iowa City Free Medical CliniclDick Parrott Free Dental Clinic
MUSCULOSKELETAL
ENDOCRINE Arthritis 91 83 90 69 74
Diabetes 154 217 306 338 402 Bursitis 20 14 13 15 23
Diabetes/Htn 484 397 332 331 346 Carpal tunnel 11 9 9 14 18
Obesity 46 73 81 94 DJD 29 18 37 42 57
Thyroid 187 193 192 212 220 Fibro 4 9 13 9 19
Other 17 15 15 12 21 Fracture 12 17 8 9 15
Injury/strain 400 461 371 333 399
EDUCATION Lumbago 11 16 23 37 68
Dietary 4 5 15 Sciatica 12 13 23 12 29
Smoke cessation 40 121 63 41 60 Tendinitis 19 23 44 18 28
Other 2 Other 48 53 67 80 75
NEUROLOGICAL SEXUALLY TRANSMITTED INFECTIONS
Headache 109 99 110 116 125 Chlamydia 49 52 50 45 45
Vision/vertigo 44 31 36 44 40 Condyloma 97 114 127 138 63
Other 44 64 118 77 Gonorrhea 18 19 14 13 15
Neuropathy 57 76 Herpes 23 24 12 20 30
STI check 443 430 369 411 425
OPHTHALMOLOGY Syphillis 10 4 4
Exam 69 63 73 82 89 Other 5 9 13 3 5
Infection 36 32 31 33 39
Stye 7 9 2 4 3
Other 57 33 51 45 62 VIRAL
Flu syndrome 3 25 6 9 12
PHYSICAL EXAM Gastroenteritis 24 25 29 26 21
Fatigue 38 39 37 31 22 Hepatitis 17 22 19 21 32
Follow-up 172 176 173 119 118 Molluscum 14 10 6 16 5
Immun., adult 455 391 315 303 172 Other 12 11 10 23 18
Immun., child 1 4 1 3
Job 101 134 102 101 51 HIV Counseling 201 316
Residential 2 I 1 3 HIV Post-testing
School 14 13 15 15 17
Sport 2 2 2 12 47
Well-child I 2 4 2 8
Other 107 134 92 75 113
General 19 13 26 22
Gout 19 23 12
Insomnia 18
PSYCHOLOGICAL
Anxiety 35 36 41 55 73
Depression 50 66 75 99 150
DruglETOH 14 8 13 6 15
Other 13 6 12 12 14
Screen 5 25
4
206
Iowa City Free Medical CliniclDick Parrott Free Dental Clinic
RESPIRATORY
I Asthma 168 ~ 137 194 208 235
Apnea 7 2 8 5 13
Bronchitis 71 94 92 55 97
Bronchospasm 4 4 8 21 29
COPO 29 35 30 19 23
Environment 90 82 119 130 120
Pneumonia 15 28 18 23 34
PPO, positive 16 8 11 6 11
Throat, strep 50 47 38 58 44
Throat, viral 44 54 35 35 69
DRI 192 260 230 250 310
Other 42 40 55 53 67
207
5
Page 1 of2
Tracy Hightshoe
From: salome-raheim@att.net
Sent: Thursday, September 09,201010:18 PM
To: Tracy Hightshoe
Cc: Yolanda Spears; handncer@aol.com
Subject: Re: FY11 Public Service Applicants
Hi Tracy,
Isis Investments, LLC requests consideration for funding for the Isis Affordable Homes
Family Investment Project, which was submitted but not funded for FY 11. We
request $8,000, which was the original amount requested. However, any funding for
the family support services we provided will be helpful.
Thank you,
Salome
Salome Raheim,
Managing Member
Isis Investments, LLC
salome-raheim@att.net
(319) 530-4375
From: Tracy Hightshoe <Tracy-Hightshoe@iowa-city.org>
To: William Reagan <wmreagan@iowatelecom.net>; Becci Reedus <beccLreedus@jccrisiscenter.org>;
a.petersen@eccocast.com; Tom Walz <thomas-walz@uiowa.edu>; Sandra L. Pickup
<SPickup3@mchsi.com>; salome-raheim@att.net; Roger Lusala <r.lusala@myep.us>; Crissy
<crissy@shelterhouseiowa.org>; Jim Swaim <JimSwaim@unitedactionforyouth.org>; Mary Wiemann
< mwiemann@elderservicesinc.com>
Cc: Steve Long <Steve-Long@iowa-city.org>
Sent: Tue, September 7, 2010 7:35:29 PM
Subject: FY11 Public Service Applicants
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our last fiscal
year (received June 30, 2010). This is great news for public service applicants as that means we have an
additional $15,000 that can be spent for FY11 public service applicants. These funds must be spent by
June 30, 2011. The Housing and Community Development Commission was informed of this additional
money at their August meeting and requested that staff notify recipients of its availability. At the
September 16 HCDC meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service funds (this
includes UA Y and ESI). If your agency was either not funded or not fully funded and wants to be
considered for additional funds up to the original amount requested, please forward an email to my
attention by 12:00 PM, Friday, September 10. Your email should express your interest and the amount
requested. The amount requested may not to exceed your original application request. For example if
you applied for $10,000 and received $2,500, you can request no more than $7,500. HCDC will not be
considering new applications. Applicants that did not receive any funding must request at least $2,500.
Based on your interest, your original application will be forwarded to HCDC for their review and
recommendation.
9/10/2010
Public Service Projects (Operations-)
1. Name of program for which funds are being requested:
Isis Affordable Homes Family Investment Proiect
2. Total Amount of CDBG Funds Requested: $
3. Applicant Name:
Isis Investments, LLC
Applicant Address:
6 E. Benton Street co Taxes Plus Iowa Ci
Signature (please use blue ink):
;:!a1fitL ~
DUNS Number:
4. Contact Person: Salome Raheim
Phone Number: (319) 530-4375
Fax Number:
Email Address:
salome-raheim@att.net
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: 0 Non-profit 0 For-profit Years in business: 3.5 years
6. Did you attend the Applicant Workshop? 0 NO
o YES - Please indicate date attended: 0 12/29/09 or 0 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
Isis Investments, LLC operates the Isis Affordable Homes project, which increases affordable, scattered
site rental housing in single family homes for Iowa City families with incomes at 0 - 30% and 31 - 50%
of median family income. After one year of rental, families are eligible to purchase the home. The
proposed project is designed to address the problems of families living in poverty and promote
sustainability, including homeownership, for ten rental families by increasing financial literacy and life
skills. At least eight families who will participate in the project have Section 8 housing vouchers.
Strategies to. accomplish the aims of the project include financial literacy training, mentoring to
increase self-sufficiency skills, English-Spanish interpretation and translation services, and counseling
and service coordination to promote family preservation. Financial literacy training will be provided by
Susan Mills, Heartland Investments, as a volunteer. Isis Investments, LLC staff, two MSW-Ievel social
Public Service Projects (Operations)
1
FY11 CDBG/HOME Funding Request
workers, -will .provide case management .and .directse~ic.es_to .pr:omoteself,,:sufficiency and family
preservation.
Section 1 - Need/Priority
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CllY STEPS Plan. Include information from
studiesVesearch or other supporting documentation, where available.
This project addresses two high priority community development needs identified the 2011-2015 CllY
STEPS Plan: life skills and financial literacy (p. 4). It also addresses the goal of "Affirmatively Furthering
Fair Housing-Prevention and Outreach Activities: Assist low-income households in maintaining and
retaining their existing housing" (p. 93). Family preservation, Financial Literacy and other self-
sufficiency skills building services will assist families to retain their existing housing, as well as address
the problems of families living in poverty.
Need
The proposed project addresses the problems of those living in poverty, using approaches identified in
the 2011 - 2015 CITY STEPS Plan. As reported in the Plan, Census 2000 data indicate that a
significant number of Iowa City families are living in poverty (p. 78). Extremely low income and very
low income families have particular needs for supportive services (pp. 31-32), which this project
provides. The CITY STEPS Plan identifies affordable housing, family preservation, self-sufficiency skills
and services coordination as the greatest needs in addressing the problems of these families (p. 77).
Unfortunately, assistance provided to people in poverty tends to be more oriented toward managing
crises than prevention of poverty or more long-term interventions that invest in a family's future (p.
79). The applicant is currently addressing affordable rental housing needs through the Isis Affordable
Homes project. The proposed project expands the services available through Isis Affordable Homes to
provide needed family preservation services, services coordination and self-sufficiency skills, including
financial literacy. These are long-term, family investment strategies.
A secondary focus of Isis Affordable Homes is promoting homeownership. The CITY STEPS Plan
acknowledges that the ability to successfully make the transition from renting to home ownership can
be daunting. Learning how to budget, allowing for home maintenance, keeping a credit history in good
shape-all of these elements are key components of home ownership counseling which must be
available to first time homebuyers to help them achieve long-term stability and avoid default or
foreclosure. While the City provides and supports a homebuyer counseling program through ICHA and
the Iowa City Area Association of Realtors, there remains a need for additional counseling, particularly
in the areas of financial literacy and credit counseling (pp. 39-40). The financial literacy services this
project will provide address the needs of families who want to become homeowners.
How We Fill the Gap
This project fills the gap in the continuum of care by providing 1) case management services to link
tenant families with available services; and 2) direct services when those services are not available or
accessible due to limited funding, waiting lists or language accessibility.
Services Coordination
The CITY STEPS Plan indicates that many services are available to low-income residents, but that some
individuals are unable to take full advantage of these resources. Lack of information on available
services and inexperience with how to access and coordinate them are likely reasons that families may
not access needed services (79-80). Project staff members' experience with Latino families in Iowa
City indicate that language barriers are another reason that families may not take advantage of
available services. This project addresses the need for services coordination by using a case
Public Service Projects (Operations)
2
FY11 CDBG/HOME Funding Request
,ma nagement .approaGh. ,Flr.ojecLstaff .mem bers .provide .case .rnanagemelJtservices. for tena nt fam i1ies
to assess, plan, implement, coordinate, monitor, and evaluate the options and services required to
meet their needs. Using their expert knowledge of service providers and the services network in Iowa
City and bi-Iingual skills, project staff link tenant families to needed resources and advocate for and
with them as needed. We also provide information and referral to families seeking housing that are
not yet Isis Affordable Homes tenants. Examples of past case management and services coordination
activities include:
. Refer applicant families to housing opportunities that will meet their needs (e.g., Housing
Fellowship)
. Coordinate with the Iowa City Community School District (ICCSD) to cover transportation costs
to the Iowa School of the Deaf in Council Bluffs, IA
. Communicate with local government officials to help families advocate for health care
. Coordinate with ICHA-
o Arrange temporary housing for tenant family while repairs were being made after a
house fire
o Provide interpretation and translation services for Spanish speaking families to enable
them to apply for ICHA programs
. Help families navigate service systems-
o Public school system (re: IEP's, registration, attend meetings)
o Community resources for emergency food and utility payments
o DHS for services
. Network with community to inform about the mission of Isis Affordable Homes and to recruit
volunteers, such as Susan Mills, Heartland Investments
Familv Preservation
Iowa City has excellent programs to support families, such as Hawkeye Area Community Action
Program (HACAP), the Johnson County Head Start Family Service Program, the Neighborhood Centers
of Johnson County, and the Head Start Family Service Program (2011-2015 CITY STEPS, p. 78). Some
of these are neighborhood-based programs, which are not accessible to Isis Affordable Homes tenant
families. All of these programs are in great demand in the community and often have waiting lists.
The CITY STEPS Plan indicates that creating more case management interaction would assist in earlier,
comprehensive intervention that will contribute to improving and maintaining nurturing family
environments (p. 79). This project helps fill the gap of needed family preservation services by
providing case management, referral and direct counseling. Examples of project services that the
project has and will provide are:
. Referral to the Johnson County Focus on Youth Fund and assistance with accessing funding for
childcare.
. Problem solving with families who experience barriers and road blocks in the community
. Counseling services to assist tenant mother to discuss safe sexual behavior with her adolescent
daughter
Self-Sufficiencv Skills
The CITY STEPS Plan states that there are some important services available in Iowa City aimed at
developing self-sufficiency skills, which include budgeting/money management, family and parental
counseling, skills development and communication skills. While many of these services are already
available in the Iowa City area, access to them can be an issue (p. 79).
While the City provides and supports a homebuyer counseling program through ICHA and the Iowa
City Area Association of Realtors, there remains a need for additional counseling, particularly in the
Public Service Projects (Operations)
3
FY11 CDBG/HOME Funding Request
.areas of financial.literacy .and .credit,cout:lseling .'pp..39-A-Q). ,~Susan, Mills...ofJ-;iear.tland ~Investments.( a
volunteer) will provide financial literacy/financial management training to project participants.
This project links tenant families to available services to develop their self-sufficiency skills, as was as
provide direct services-including financial literacy training. Self-sufficiency skill building services to be
provided are similar to past project activities. These include:
. Support for GED completion
. Budgeting/financial counseling
. Mentoring and coaching to enhance
o effective communication
o conflict resolution
o positive relationship building
o goal setting
o personal organization and time management
. Mentor and coaching to develop home maintenance skills, such as installing flooring, painting,
and minor home repairs
Project staff build positive, caring relationships with tenant families. The goal of these relationships
and all project activities is to support an optimum level of well ness, self-management, and functional
capability to become engaged members of the Iowa City community. The project link clients with
appropriate providers and resources throughout the community while ensuring that services provided
are culturally and linguistically competent, effective, client-centered, timely, efficient, and equitable.
I ,Sectlqn 2 - Resources & Feasibility
ik ~,
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general,categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Public Service Projects (Operations)
4
FY11 CDBG/HOME Funding Request
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
Salaries
CDBG
Funds
$8,000
$
$
$
$
$
$
$
$
Other Funds
$
$4,000
$
$
$
$
$
$
$1,500
$
List Source of
Other Funds
Applicant
Susan Mills,
Heartland Invest.
'Type 'Status
"CI
c:
52 ~
I Ul
c: IV
.... u
Please place an 'X// in the
box that a lies:
X 7/10 No
X
j
!
'0
.,,8
~g
I
E
E
8
7/10
Yes
Yes
Public Service Projects (Operations)
5
FY11 CDBG/HOME Funding Request
.10..If.volunteers are used,. please. describe howthese.volunteers are utiliz.ed for the.proposed activity.
Unskilled labor hours x $10 per hour = $
Skilled labor <-Susan Mills, - 50_ hours x L30_ per hour $1,500
Heartland =
Investment )
Skilled labor r. ) hours x $_ per hour = $
Total
I $1,500
Susan Mills of Heartland Investments will provide financial literacy training, both individually and in groups to
tenant families.
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? !t1Ves DNo
f ~ \, ~ {" i, } ~ '" ' "-" '''1 ' \ \ I) ;: \1\ 1
~'Sec~lon 3 ~clmp~ct~Beneflt.to the eommunlg ."
",,!! ",,~,).i4~ - ,'" ~'X"l:,"~ ,,\t('X I~ /' ~ I NO< , t ~ ,,*
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Total
Percent LMI
Percent Iowa City Residents
persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
persons (f)
% (a + b + c) + f
100 %
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
Current tenant rolls
Public Service Projects (Operations)
6
FY11 CDBG/HOME Funding Request
13. Please select one. main. objective,. autcome,._a nd output. indicator .for.the.proposed.pmject.-cSecond" provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: o Suitable living environment 0' Decent affordable housing o Creating economic opportunities
Outcome: o Availability/accessibility o Affordability 0' Sustainability
Output Indicator: o Persons 0' Households o Housing units
A minimum of ten household will be assisted. A total of number 40 persons will be assisted, when the children in
these households are counted.
," , f~'",,\\ S ~ 1; " ~ '))-~' ~,~,,~~'t q
:~.eCllojfl(f::;(:Di1Racit:YI'History of the'~pbli,CI~I' \"
1 li . f J ~ ~ , 1 "
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? 0'Ves DNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
The Isis Affordable Homes housing project has a proven record of success in creating affording housing
for extremely low income, and very low income families. Although Isis Investments, LLC received
CDBG/HOME funds in the two previous fiscal years, we note here relevant details about our capacity,
commitment and experience. Since 2007, Isis Investments, LLC (the applicant) and Salome Raheim
(Managing Partner) have converted ten market value priced homes into affordable housing and
rented them to families with Section 8 housing vouchers (nine in Iowa City and one in Johnson
County). Prior to receiving CDGE/HOME in FY 2009, Isis Investments, LLC partners-Salome Raheim,
Yvonne Roberts and Joshua Raheim-began creating affordable housing in Iowa City and Johnson
County with private funds (i.e., bank loans and personal funds) and volunteers. . Two houses were
purchased and rehabilitated and a third house that had been rented at market value was converted
into an affordable housing unit. The first acquisition was a collaboration with community volunteers in
Public Service Projects (Operations)
7
FY11 CDBG/HOME Funding Request
,Oxford, IA.to,purchase.and rehabilitate a vacant, neglected property. The home was to be occupied
by a nine-member family with an urgent need for Section 8 approved housing. The acquisition was
accomplished in eight days, including initial viewing, securing financing, professional housing
inspection and closing. Over twelve skilled and unskilled volunteers completed rehabilitation in one
week, which involved drywalling, electrical work, carpentry and painting all finished, interior walls.
The family occupied the home twelve days after closing.
Isis Investments, LLC owns and manages a total of seven properties and maintains a collaborative
and supportive relationship with all tenants. The capacity to support tenants was increased in FY
2009 by hiring Yolanda Spears, a social worker, to serve as Property Manager. In FY 2010, the
addition of an Assistant Property Manager, Ladiester LaMaster, who is a Latina, bi-lingual social
worker in the Iowa City School District, has expanded our capacity to recruit and effectively serve
Spanish-speaking families. Our history of acquisition, rehabilitation and management of affordable
rental properties, as well as the culturally and linguistically competent support services provided to
tenants, demonstrate our experience, capacity and commitment to undertake the proposed addition
to our existing project.
Isis Investments, LLC Managing Member, Salome Raheim has extensive administrative and financial
management experience. She was director of the University of Iowa School of Social Work for over
seven years and served for 1.5 years as Senior Associate to the President of the University of Iowa.
As the School of Social Work director, she was responsible for oversight of more than thirty faculty
and staff, the general operating budget and over three million dollars of grants and contracts.
Isis Investments, LLC Property Manager, Yolanda Spears is the director of the Iowa City
Community School Family Resource Center at Lucas Elementary. As the Lucas FRC Director, she is
responsible for working with parents to encourage meaningful involvement in their children's
education, to strengthen families, connect families to district and community resources, provide
education, manage (financially and oversight) of grant supported programming and counseling to
build skills, help create a welcoming school environment in which families feel supported and
accepted. She works with Isis Affordable Homes' tenant families to assist in gaining knowledge and
skills and removing barriers to maintaining their home and good relationships in their new
communities.
Raheim, Roberts and Spears each have knowledge of the target population, which also
demonstrates capacity to undertake this project. They have personal experience living in low-
income urban areas. All are trained human service/health care professionals with professional
experience working with the target population for this project. They have excellent communication
and assessment skills and have been able to effectively interview and screen rental applicants and
maintain positive and supportive relationships with families in the project.
Applications are due on Tuesday, January 26, 2010 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
-... ..
FYll Public Service Applicants
Tracy Hightshoe
Page 1 of2
From: Roger Lusala [r.lusala@myep.us]
Sent: Wednesday, September 08,201011 :19 AM
To: Tracy Hightshoe
Subject: Re: FY11 Public Service Applicants
Good Morning Tracy,
MYEP would like to be consider for the allocation of the public service fund for the purchase of
equipments for the Youth Entrepreneurship. We are requesting an additional $5, 707.00 to reach
our maximum of our original request of$8,332.00
Thank you for your consideration,
Best Regards,
Roger B. Lusala
Executive Director, MYEP
407 Highland Ct, Iowa City, IA 52240
Phone: 319-341-0060 Ext.7001 / FAX: 888-883-1235 / www.myep.us
"Develop an attitude of gratitude, and give thanks for everything that happens
--- Brian Tracy
On 91712010 6:35 PM, Tracy Hightshoe wrote:
Hello. The City of Iowa City received unanticipated CDBG program income at the end of
our last fiscal year (received June 30,2010). This is great news for public service
applicants as that means we have an additional $15,000 that can be spent for FY11 public
service applicants. These funds must be spent by June 30, 2011. The Housing and
Community Development Commission was informed of this additional money at their August
meeting and requested that staff notify recipients of its availability. At the September 16
HCDC meeting, HCDC will formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FY11 public service
funds (this includes UAY and ESI). If your agency was either not funded or not fully funded
and wants to be considered for additional funds up to the original amount requested, please
forward an email to my attention by 12:00 PM, Friday, September 10. Your email should
express your interest and the amount requested. The amount requested may not to exceed
your original application request. For example if you applied for $10,000 and received
$2,500, you can request no more than $7,500. HCDC will not be considering new
applications. Applicants that did not receive any funding must request at least $2,500.
Based on your interest, your original application will be forwarded to HCDC for their review
and recommendation.
Please contact me with any questions and please email me upon receipt so that I know your
agency has been informed of this funding opportunity.
Thanks!
Tr~ey HifJAtSAotl
City of Iowa City
9/8/2010
Public SelVice Projects (Operations)
1. Name of program for which funds are being requested: Mavor's Youth Emoowerment Pro9ram
fMYEPJ Youth Leadershio Proaram in Collaboration with FAS TRAC College Bound
Proaram.
2. Total Amount of CDBG Funds Requested: $ 8.331.36
3. Applicant Name: Roqer Lusala. Executive Director of MYEP and Henry Harper. Fas Trac Proqram Coordinator _
Applicant Address: 1060 Cross Park Avenue. P.O. BOX. 307. Iowa City. Iowa 52244
DUNS Number: 011402877
2 6 2010
Signature (please use blue ink):
4. Contact Person: Ro er Lusala
Phone Number: 319-341~0060 ext. 7001
Fax Number: 319-341-0059
Email Address:r.lusala(Ci)mvep.us
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: x Non-profit 0 For-profit Years in business: 42
6. Did you attend the Applicant Workshop? 0 NO
X YES - Please indicate date attended: X 12/29/09 or 0 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
To ourchase equioments and supplies to establish a Micro-enterorise for at-risk vouth in the Fas Trac
College bound and MYEP Youth Leadershio Proarams. This Micro-enterorise will Drovide summer emolovment
oDoortunities to vouth in these or09rams to teach them the value of monev. work ethic and occuoied their time
and stir them awav from life of crime andunoroductive activities.
Section 1- Need/Priority ^ - ,
" " ; - ,
. 8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
Public Service Projects (Operations'
217
FY11 CDBGIHOME Funding Request
~,-.--- -~------"._-'---------.._-~-"=----.~__."____'''___,___.u_____,~__._._.
05D Youth Services 570.201 (eJ and 05H Emolovment Training 570.201 (eJ are hkJh oriority needs in the 2011-2015
CITY STEPS Plan. This oroject is directlv in line with both youth services and emolovment training. This Droject will
orovide youth services to Iowa Citv area at-risk youth and training emolovment to Iowa City area at- risk youth.
MYEP's mission is to orovide advocacy and support to at-risk youth. children and adults with disabilities who face
barriers to indeoendence and resources to their families.
MYEP currentlv orovides emolovment to area at-risk youth throuf}h the aid to the af}ency funding stream and the
agency's yearlv fund raising. With the economic downturn, we are facinp man v challenpes findinG fund to continue
these much needed orograms and findinf} businesses willing to hire at-risk youth as oart of the youth work-based
orogram. This oroject will create emoloyment opportunities for these youth to sell thinGS durinf} Festivals such as the
Jazz Fest Art Fest community and neighborhood events and school events, which in turn will orovide venues for
youth to work and stay away from unoroductive behaviors bv learning money management work ethic and
entreoreneurial shio.
MYEP began as a federal initiative encouraginG cities to orovide summer emolovment opportunities for
disadvantaged youth and young adults- primarilv between the ages of 14-24. Since that time, MYEP has been
active in offering direct supportive orograms to individuals with disabilities and area at-risk youth. From 1968
through 1996, MYEP was considered a quasi-deoartment of the City of Iowa City. In 1996, MYEP filed for and
became a 501(cJ (3) orivate non-orofit corooration.
In 2002. MYEP became an approved service orovider under the State of Iowa Medicaid Waiver Home and
Community Based Service (HCBS) through these contracts MYEP orovides Individual Grouo and Camp Resoite
Care. Supported Communitv Living both Hourlv and Residentiallv. Job Coaching and Job Placement Prevocational
Services. Adult Dav- Habilitation Services, Adult Dav Care, Consumer Direct Attendant Care fCDAC) and continues
to exoand its services under the following Waivers: Intellectual Disability Waiver (formallv known as Mental
Retardation Waiver), III and Handicapped Waiver, Brain Injurv Waiver.. Phvsical Disability Waiver.. Children Mental
Health Waiver. and Residential Based Supported Community livinG Waiver
MYEP currently serves more than 150 families. In addition to our Medicaid services, MYEP orovides services over
30 area at-risk youth through our Youth Leadershio Pro(lram. The Youth Leadershio Program support area at-risk
youth to become sociallv. morallv. emotionallv. ohvsicallv and c09nitivelv comoetent and contributing members of
the community throuGh our four main areas that have oroven to fostered best results while workinG with vouth.
integration of familv, oeers and the community: oositive adult and youth interaction: work-based learninfJ with
area businesses and communitv services.
The curriculum of the Youth Leadershio Program includes: money manaGement: oreventinp, identifyinG, and
reoorting domestic. ohysical and sexual abuse: oreventing bullies: on-line safetv tios: community services,' the
imoortance of oost secondary education: and many more.
MYEP has orovided services in Iowa City since 1968. During this time we have served an immeasurable number
of youth and their families.
Sect,ion 2 - Resources & Fe,asibility
, < ' .'~~ , ~ j;;; ",. ,
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). If anticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Public Service Projects (Operations)
218
FY11 CDBGIHOME Funding Request
Budget Breakdown
(Include only those costs directly related to the project.)
Type Status
Expense Category I J
(e.g. salaries, 'tI
acquisition, rehab) c E
If possible, please CDBG List Source of S2 .c jj E
I II)
prioritize the budget Funds Other Funds Other Funds c B 8
1-1
Please place an '~H in the
box that a lies:
Acquisition of Funnel $ 2,330.43 $ X 07/01
Cake Machine
Acquisition of Shaved $ 1,000.00 $ X 07/01
Ice Machine
Acquisition of Popcorn $ 729.00 $ X 07/01
Machine
Acquisition of Tent $ 1,000.00 $ X 07/01
Funnel Cake Ring(4) $ 123.96 $ X 07/01
Funnel Cake Pourer (4) $ 123.96 $ X 07/01
Funnel Cake Supplies $200 $ X 07/01
Shaved Ice Supplies $ 649.45 $ X 07/01
Popcorn supplies $ 174.56 X 07/01
Initial Training classes, $ 2,000.00 X 07/01
other supplies and
material needed
Volunteer Contribution $ $500.00 X X
(Total from Question
#10
Total $ 8,331.36 $500.00
II \..
i .J
Public. Service Projects (Operaffons)
219
FY11 CDBG/HOME Funding Request
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor 50 hours x $10 per hour = $ 500.00
Skilled labor L ) hours x $_ per hour = $
Skilled labor L ) hours x $_ per hour = $
Total
I $ 500.00
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30,2010). Will you be able to meet this requirement? X Yes ONo
Section 3 -Impact/Benefit to the Community
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: rfthis application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
75
25
30
23
o
153
84.9
94.7
Total
Percent LMI
Percent Iowa City Residents
persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
persons (f)
% (a + b + c) + f
%
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
Last year's numbers
220
FY11 CDBGIHOME Funding Request
Public Service Projects (Operations'
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
.
Objective: DSuitable living environment o Decent affordable housing X Creating economic opportunities
Outcome: X Availability/accessibility o Affordability o Sustainability
Output Indicator: X Persons o Households o Housing units
Section 4 - Capacity/History of the Applicant
14. In the last five years, has your agency received a COSG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any COSG and/or HOME funded projects? X Yes DNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received COSG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
MYEP has not received CDBG funds in the oast. However, our organization has the caoacity, financial skills,
commitment and exoerience to comolete the orooosed oroiect within the established timetable and budaet.
MYEP has a Business Manaaer who oversees the business side of the organization includina administerina the
accounting resoonsibilities and the Executive Director aoproves the exoenses and signs checks.
MYEP has effective financial checks and balances in dace and has administered countv and state contacts close to
11,000,000.00 vear/v.
Public Service Projects (Operations) ,
221
FY11 CDBGIHOME Funding Requesf
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FYll Public Service Applicants
Tracy Hightshoe
Page 1 of2
From: Crissy [crissy@shelterhouseiowa.org]
Sent: Wednesday, September 08, 2010 10:19AM
To: Tracy Hightshoe
Subject: RE: FY11 Public Service Applicants
Dear Tracy,
Please accept this e-mail as written verification that Shelter House would greatly appreciate being
considered for full funding for FYl1. We respectfully submit a request in the amount of$7,112. These
additional funds would be most helpful at this time as Shelter House prepares to open the new shelter in
November and faces substantially increased operating expenses for which new funding has not been
secured.
Thank you,
Crissy Canganelli
Executive Director, Shelter House
319.338.5416 ext. 102
319.358.7132 fax
319.530.8706 cell
www.shelterhouseiowa.org
^
Shelter
Rouse
From: Tracy Hightshoe [mailto:Tracy-Hightshoe@iowa-city.org]
Sent: Tuesday, September 07,2010 6:35 PM
To: William Reagan; Becci Reedus; a.petersen@eccocast.com; Tom Walz; Sandra L. Pickup; salome-
raheim@att.net; Roger Lusala; Crissy; Jim Swaim; Mary Wiemann
Cc: Steve Long
Subject: FYll Public Service Applicants
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our last fiscal year
(received June 30, 2010). This is great news for public service applicants as that means we have an additional
$15,000 that can be spent for FYll public service applicants. These funds must be spent by June 30, 2011. The
Housing and Community Development Commission was informed of this additional money at their August meeting
and requested that staff notify recipients of its availability. At the September 16 HCDC meeting, HCDC will
formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FYll public service funds (this includes VA Y
and ESI). If your agency was either not funded or not fully funded and wants to be considered for additional funds
up to the original amount requested, please forward an email to my attention by 12:00 PM, Friday, September 10.
Your email should express your interest and the amount requested. The amount requested may not to exceed your
original application request. For example if you applied for $10,000 and received $2,500, you can request no more
9/8/2010
SkiUs.
Page 19)
programs to
---._._-.-~._~.---"_..---~---
Public Service Projects (Operations)
1. Name of program for which funds are being requested: STAR Program Cash Match/Client Services
Coordinator
2. Total Amount of CDBG Funds Requested: $10,000
o ~~~O~[gu
~. '10 (lU)1
~
3. Applicant Name: Shelter House Community Shelter & Transition Services
Applicant Address: 331 N. Gilberti Iowa City, IA 52240
DUNS Number: 827151770
Signature (please use blue ink):
4. Contact Person: Christina M. Canganellil Executive Director
Phone Number: (319) 338-5416 ext. 102
Fax Number: (319) 358-7132
Email Address: crissy@shelterhouseiowa.org
5. Indicate your organization's corporate status and number of years in business in the Iowa City community.
Status: x Non-profit 0 For-profit Years in business: _26_
6. Did you attend the Applicant Workshop? 0 NO
x YES - Please indicate date attended: 0 12/29/09 or x 1/13/10
7. Brief summary of the proposed project (please limit response to a paragraph).
Shelter House is requesting CDBG funding for the purpose of cash match for the Supported
Training and Access to Resources (STAR) Program to provide support for the position of one
.75FrE Client Services Coordinator at Shelter House. The Client Services Coordinator is responsible
for providing direct client services at Shelter Housel coordinating outreach efforts in conjunction
with the STAR Program Managerl and ensuring that all pertinent client demographic and outcome
data is recorded and managed in Service Pointl the federally mandated Homeless Management
Information System (HMIS). Our intent is to maintain the existing accessibility of staff at Shelter
House for c1ientsl potential clients and local service providers. Additionally, funds awarded in FYlO
for this pOSItion were utilized to leverage more than $448,000 in federal funds for supportive
services for the homeless of Johnson County as part of the STAR Program. It is our intent to use
FY11 CDBG funds to meet a portion of the cash match requirement that totals $106,750.
:Se'~tion i :- 'N~ed/Priority , , ;,' . " ,', ". '. '.: ::'. :.: .
8. The objective of the CITY STEPS Plan is to promote a continuum of care within the community that
includes jobs, housing and services for low-moderate income persons. Tell us (a) why this project is'
needed, (b) how it fills a gap in the City's continuum of care or partners with other services and (c)
how it addresses the goals cited in the 2011-2015 CITY STEPS Plan. Include information from
studies\research or other supporting documentation, where available.
a) The need for this project in the Iowa City community can be witnessed through the different levels
of service that are afforded to homeless in the community. Shelter House is the entry point for
225
~._L':_ """_._ .~_ ,..... . I ,_
homeless persons in the community to access services that will move them towards self-sufficiency.
Each year, Shelter House serves approximately 450 men, women and children in Johnson County
meeting the most critical need of emergency and transitional shelter. Shelter House staff further
provides direct client services assisting indiViduals in accessing existing community programs and
resources. Clients intending more than a transient stay at the shelter participate in Shelter House's
anchor, the In-House Counseling Program, which offers on-site support in finding employment, saving
resources for more stable housing, applying for appropriate services and connection for mental health
and substance abuse services. Due to the inherent time limitations for persons staying at the shelter
(up to 90 days), the STAR case management program is used as a vehicle for providing more
comprehensive services to shelter clients and other homeless adult men and women throughout
Johnson County.
As a second level of service, the STAR Program fills an even broader gap in providing critical
supportive services throughout the county. The Purpose of the STAR Program is to assist persons
who are 18 years of age and older, chronically unemployed and homeless in the greater Iowa City
area to achieve their highest level of self-sufficiency through employment. The program is
comprehensive in scope and addresses the full spectrum of barriers to economic self-sufficiency
experienced by most chronically unemployed homeless persons including but not limited to physical
and mental limitations, substance abuse, life skills and employability skills deficits, education, child
care and transportation. As such, program funds are utilized for the following supportive services:
Outreach, Case Management, Utility and Rent Deposit Assistance, Substance Abuse Evaluation,
Mental Health Assessment and Treatment, Life Skills Training, Other Health Care Needs (including
prescription, vision, and dental assistance), Education Assistance, Child Care, Transportation, and
Clothing. The primary service activity of the program is Employment Assistance which includes not
only assistance with employment search and placement but employability skills training, job
coaching, vocational training, paid internships and supported work placements with local
businesses and community based organizations. Referrals are also made to mainstream resources
such as Vocational Rehabilitation for severely limited individuals in need of long-term vocational
support.
As a third level of service the STAR Program offers outreach services to high risk homeless persons in
the community that may not be connected to or receiving services in the community. The Client
Services Coordinator oversees outreach services at Shelter House, and works with program staff to
maintain outreach services at the Wesley Center which houses the Free Lunch Program. STAR
Program staff also provide weekly outreach services at the Domestic Violence Intervention Program
(DVIP) and on the streets. Our outreach efforts provide a critical point of contact for the more service
resistant individuals in the homeless population, in particular, individuals who are chronically
homeless. Outreach services also allow the program to reach a far greater number than would
otherwise be served through our case management program and connect with a multi-risk population
that may otherwise not seek out needed services in the community.
b) The In- House Counseling and STAR Programs are integral components of the Johnson County
Continuum of Care system and provide for integrated case management services for homeless and
chronically homeless persons in the community. Case management services for participants involve
the coordination of multiple service providers and services such as, substance abuse counselor and
treatment facility, psychiatrist and treatment facility, mental health therapist, social security
administration" caseworker, vocational specialist, budgeting specialist, and life skills specialist.
Supportive services as provided not only sustain participant self-sufficiency but fill the gap between
participant and providers. Additionally, STAR Case Managers take a hands-on approach to case
management and provide services to fill a needed gap of services that may not be readily
accessible. For example, while clients remain on waiting lists for mainstream resources and funding
sources, services and funding through the STAR Program are utilized to meet client's critical needs.
Without these essential components, the continuum can never be fully accessed or function
efficiently to meet the needs of those it is intended to serve.
'226
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Additionally, as the STAR Program is a county-wide case management program, there are many
STAR program participants that are referred into the program from other providers. Residential
clients of DVIP and HACAP can and do fully participate in the STAR Program. Other referring
agencies include: the 6th Judicial Department of Corrections, Jail Alternatives of Johnson County,
Iowa Lega~ Aid, Iowa City Community School District, Mid-Eastern Iowa Community Mental Health
Center and Salvation Army.
c) The In-House Counseling and STAR Programs address many of the priority needs outlined in the
CITY STEPS Consolidated Plan for 2011-2015. Within the Public Services sector the plan outlines the
following areas as High Priority: Child Care Services, Life Skills, Substance Abuse Services, Mental
Health Services and Employment Training (Page 4 CITY STEPS). Shelter House responds to these
needs as the Client Services Coordinator works with both individuals and families during their stay at
the shelter providing supportive services, focusing on coordinating life skills assistance, access to child
care resources, existing mental health and substance abuse services, and facilitates the transition to
longer term case management and employment training services through the STAR Program.
Further support for our project is articulated on page 62 of the CITY STEPS Plan under Homeless
Needs which cites that "...there is a growing need to provide homeless households with proper
supportive services including drug and alcohol counseling, financial literacy, case management, life
skills training, and job training and placement services."
Under Homeless and Homeless Prevention Activities the CITY STEPS Plan identifies strategies
designed to address the needs of homeless persons including to Expandj Rehabilitate Emergency
Shelter with one objective being to Expand staff within existing system to provide improved service
(Page 70 CITY STEPS). The proposed project speaks to this strategy directly in that funding for the
Client Services Coordinator position allows the shelter to more adequately serve the men, women and
children residing in the shelter while building the infrastructure and support for the STAR Program.
Additionally, under the Strategy: Support plans for improving day shelter opportunities the objectives
are to Expand available services such as social case worker availability... and Supported Training and
Access to Resources (STAR) Program continuation. It is therefore specifically expressed as an
objective of the CITY STEPS Plan to continue STAR Program activities and continue to expand staff
availability at the shelter which fully support our project application (Page 70 CITY STEPS).
Within the CITY STEP's 5 year Strategic Plan Antipoverty response, Educationj Job TrainingjSelf-
Sufficiency Skills are noted as one of the greatest needs in addressing the problems of those living in
poverty. The STAR Program as an employment program that serves homeless directly addresses this
by assisting clients in building employability skills, alleviating barriers to employment and assisting
with other supportive services that enable clients to become successful in the working environment
including transportation, child care assistance, work clothing and other health care needs. As an
example of Employment Training specifically, the STAR Program utilizes community internships as a
way to offer job training to program participants while benefiting other local services organizations by
building their staff infrastructure. The STAR Program has partnered with several community
organizations such as Old Brick Church, Crisis Center, Crowded Closet, Uptown Bills and Goodwill
Industries of the Heartland to offer these training opportunities. Also through the program we assist
clients in building their education by helping them access certifications or other continuing education
courses through Kirkwood Community College such as Certified Nursing Assistant and Forklift training.
In terms of outcomes and program performance, the STAR Program continues to meet the
expectations of the Local Homeless Coordinating Board's (LHCB) Continuum of Care (CofC) Strategic
plan to address Chronic Homelessness (Page 72 CITYSTEPS). The STAR Program increases the
percentage of homeless persons staying in permanent housing over 6 months, increases the
percentage of homeless persons moving from homelessness or transitional housing to permanent
housing, increases the percentage of homeless persons becoming employed and ensuring that the
local CofC has a functional HMIS system. Based on Service Point HMIS data for the operating year
September 1, 2008 through August 31, 2009, the STAR Program served 174 adults and 103
227
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Children. Of those participants exiting the program during the operating year: 75% exited to
transitional or permanent hOl)sing placements (62% exited to permanent housing placements only);
there was a 36% increase in the employment rate (exit compared to entry); and a 20% increase in
the percentage of participants exiting with an income at exit over entry.
Section 2 - Resources & Feasibility
9. Provide a budget breakdown for your specific program or expense. The budget breakdown should include ONLY
those costs directly related to the program or expense. For example, if the project is the addition of one staff
person, the budget should include only the estimated cost of and resources available for that position.
Alternatively, if the project is the implementation of a specific service program, provide the total estimated costs
of and resources available for the project, broken out by general categories such as salaries, materials, office
expense, marketing, etc. (Please include the cost of an audit for any organization that expects to receive over
$500,000 from all federal sources.)
If other non-CDBG resources are used to fund the project/expense, please list the sources, [state if the funds are
in-kind or cash,] and check if the funds are anticipated or already in-hand (committed). Ifanticipated, indicate
the date the funding will be available if awarded. Document Costs Whenever Possible.
Budget Breakdown
(Include only those costs directly related to the project.)
Type Status
Expense Category I J
(e.g. salaries, '1:J
acquisition, rehab) c 's
!i2 J: '0
If possible, please CDBG List Source of I III :Q.f4 E
c 10 .ic 8
prioritize the budget Funds Other Funds Other Funds t-I u
Please place an "X" in the
box that aoolies:
Outreach/case $ $215,360 HUD X X
Management
Employment Assistance $ $138,340 HUD X X
Life Skills $ $45,800 HUD X X
Security Deposit and $ $10,200 HUD X X
Utility Assistance
Mental Health $ $2,230 HUD X X
Alcohol and Drug $ $2,120 HUD X X
Treatment
Child care $ $1,895 HUD X X
Transportation $ $6,000 HUD X X
Other Health Care $ $3,025 HUD X X
Education $ $1,200 HUD X X
Clothing $ $800 HUD X X
Cash Match $5,000 Goodwill X X
Cash Match $91,750 Shelter House X X
Cash Match/Client $10,000 X 7/10
Services Coordinator
228
Budget Breakdown
(Include only those costs directly related to the project.)
Type Status
Expense Category I I
(e.g. salaries, "CI
acquisition, rehab) c E
:=2 J: '0
If possible, please COBG List Source of I CIl :i:I~ E
prioritize the budget Funds Other Funds Other Funds c B ~Q 8
....
Program Administration $ $21,348 HUD
Includina audit
Volunteer Contribution $7,500 X X
(Total from Question
#10)
Total $10,000 $552,568
As mandated by HUD, Shelter House is required to provide $106,750 in cash match to the STAR
Program. Currently, the City of Iowa City, Johnson County and the United Way contribute to this
match requirement. Remaining funds are raised through private contributions from local fundraising
efforts.
A failure to meet the HUD match requirement would result in a loss of the entire grant and all
services therein. All day-time case management activities at the shelter (the In-House Counseling
Program) would end. All clients participating in the In-House Counseling Program directly benefit
from the STAR Program as the In-House Counseling case management staff positions are funded
through STAR. Cash match must be used across the supportive services line items indicated in the
budget chart and is not to be used of administrative expenses. Therefore, cash match will
augment the service line items (employment, life skills, case management, etc...) as needed.
10. If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
Unskilled labor 750 hours x $10 per hour = $7,500
Skilled labor ( ) hours x $_ per hour = $
Skilled labor ( ) hours x $_ per hour = $
Total
I $7,500
Volunteers provide administrative assistance three mornings per week at the shelter from 9:00am -
12:00pm. During this time volunteers answer phones, take messages, schedule appointments, and
respond to general questions. Volunteers also assist with data entry, copying and other miscellaneous
administrative tasks. This relieves the daytime staff from such duties so that they may focus on direct
service$ to individual clients. During the drop-in center between the hours of 5-lOpm, volunteers help
with other tasks such as serving the evening meal and sorting donations. .
11. All public service projects are required to expend their full award and complete the proposed project by the end
of the fiscal year (June 30, 2010). Will you be able to meet this requirement? X Yes ONo
229
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Section 3 -Impact/Benefit to the Community ,
12. Please indicate the population to be served by the proposed program according to the income categories shown
in the Applicant Guide. If you are requesting money for a specific administrative expense (e.g., a staff member's
salary), indicate the population served by your agency as a whole. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
450_ persons (a)
persons (b)
persons (c)
persons (d)
persons (e)
Total 450_ persons (f)
Percent LMI _100_ % (a + b + c) of f
Percent Iowa City Residents _75_ %
* Resident is defined as physical presence with intention to stay.
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
The method for determining the number of clients to be served is based on number of clients served
in the previous year. Shelter House currently utilizes Service Point the federally mandated Homeless
Management Information System (HMIS) managed by the Iowa Institute for Community Alliances to
track clients served which is also used as a basis for determining the number of clients to be served.
Consistent with previous years we estimate that 100% of clients served will fall within 0-30% of the
median income.
13. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific
project indicators in the narrative (i.e., number of households assisted, number of persons assisted, etc.)
Objective: o Suitable living environment o Decent affordable housing x Creating eronomic opportunities
Outcome: o Availability/accessibility o Affordability x Sustainability
Output Indicator: x Persons o Households o Housing units
While the Shelter House facilitates the transition of clients from homelessness to stable housing as a
function of the In-House Counseling and STAR Program, the most applicable objective is creating
economic opportunities with the outcome of sustainability. It is expressed in the agency's mission to
encourage self-sufficiency by providing shelter, basic and transitional resources to homeless in the
community. A total of 174 adults participated in the case management program with 103 children.
Shelter House is contracted with HUD to provide case management services to 60 adults with only 12
children. The program has substantially exceeded the projected capacity.
n..",:__ C'\........:........ n.......:..........J..... /,...,____~:_.......,
230
Section 4 - Capacity/History of the Applicant
14. In the last five years, has your agency received a CDBG award of which all or a portion has reverted to the City
due to non-expenditure of funds? If so, please explain.
No.
15. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations including any CDBG and/or HOME funded projects? xYes lJNo
If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.
16. If the applicant has not received CDBG funds in the last three years, please provide evidence of your
organization's capacity, financial skills, commitment and/or experience to implement the proposed program or
service within the established timetable and budget.
Not Applicable.
Applications are due on Tuesday, January 26, 201.0 by noon.
Please return the completed application to:
City of Iowa City
Community Development Dept.
410 E. Washington Street
Iowa City, IA 52240
(319) 356-5230
231
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CV-1-1 rnO~/Ur\!tAC C",.,r/i"'rf D",.""H..I
FYII Public Service Applicants
Tracy Hightshoe
Page I of2
From: Mary Wiemann [mwiemann@elderservicesinc.com]
Sent: Wednesday, September 08,20109:19 AM
To: Tracy Hightshoe
Cc: 'Mary Wiemann'; 'Barb Fulton'
Subject: RE: FY11 Public Service Applicants
Thank you for this wonderful news!
Elder Services is very interested and would like to request $6,168 - the difference between FY 11 request
and actual funding - which will be used for unmet needs.
Please let me know if you need any additional information.
Mary Wiemann, Executive Director
Elder Services, Inc.
1556 S. First Avenue, Suite A
Iowa City, lA 52240
319-338-0515 (fax 0531)
mwiemann@elderservicesinc.com
Elder Services. Inc. provides prOl!rams. services. and resources to assist persons al!e 60 and over in
Johnson county and east central Iowa to stav active. independent. and safe in their own homes.
Our services include, but are not limited to: Nutrition Program including Senior Dining sites and
Meals on Wheels; Geriatric Care Management including Case Management for the Frail Elderly,
Elder Abuse Initiative, "Elder Answers" formerly known as Aging & Disability Resource Center,
Medicare Improvements for Patients and Providers (MIPP AlSHIIP), Ecumenical Towers Service
Coordination, and Premier Care private pay care management; Retired & Senior Volunteer
Program (RSVP), and "Chore" Home Assistance & Modification Program.
From: Tracy Hightshoe [mailto:Tracy-Hightshoe@iowa-city.org]
Sent: Tuesday, September 07, 2010 6:35 PM
To: William Reagan; Becci Reedus; a.petersen@eccocast.com; Tom WaIz; Sandra L. Pickup; saIome-
raheim@att.net; Roger Lusala; Crissy; Jim Swaim; Mary Wiemann
Cc: Steve Long
Subject: FYII Public Service Applicants
Hello. The City of Iowa City received unanticipated CDBG program income at the end of our last fiscal year
(received June 30, 2010). This is great news for public service applicants as that means we have an additional
$15,000 that can be spent for FYII public service applicants. These funds must be spent by June 30, 2011. The
Housing and Community Development Commission was informed of this additional money at their August meeting
and requested that staff notify recipients of its availability. At the September 16 HCDC meeting, HCDC will
formulate a funding recommendation for this $15,000.
These funds will be limited to those who submitted an application for FYII public service funds (this includes VA Y
and ESI). If your agency was either not funded or not fully funded and wants to be considered for additional funds
up to the original amount requested, please forward an email to my attention by 12:00 PM, Friday, September 10.
Your email should express your interest and the amount requested. The amount requested may not to exceed your
original application request. For example if you applied for $10,000 and received $2,500, you can request no more
9/8/2010
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CITY OF IOWA CITY
Local Government Funding Application
Agency:
Director:
Elder Services, Inc.
Mary Wiemann
Board President: Brian Kaskie
Requestor: Mary Wiemann
Phone:
319-338-0515
E-mail:
mwi emann@elderservicesinc.com
Mailing Address:
1556 S. First Avenue, Suite A, Iowa City, IA 52240
Website:
elderservicesinc.com
Mission Statement: Elder Services, Inc. provides programs, services, and resources to
assist persons age 60 and over in Johnson county and east central Iowa to stay active,
independent, and safe in their own homes.
Please indicate agency's priority area(s)
o Improving Health [g] Protecting and Meeting Basic & Emergency Needs
o Helping Children & Youth Reach Full Potential
o Helping Individuals & Families Achieve Self-Sufficiency
Johnson County ~.16Wll Citjtl; Coralville
Total Request for 50,000 60,168 7,500
Funding FYI1
Total Budget 1,247,489
% of Total Budget 4.01% 4.82% 0.60%
This submission was considered and approved by (both signatures and date are required):
Signatures:
~0~~
&~~
9/18/2009
9/1812009
Agency Director
Date
Agency Board President
Date
Elder Services, Inc.
Agency Information
1. a) Elder Services, Inc. over its almost 30 years of service in this community has evolved
into a trusted comprehensive resource for seniors and their family caregivers in Johnson
County. Weare the entry point into a system of care for seniors and their caregivers that
encompasses not only the clinical and supportive services, but also information about and
referral to the broad array of community resources that are required to assist older adults
to stay active, independent, and safe in their own homes.
By virtue of our long service in the community, we are the first resource that those over
60 years of age turn to when they are in need, especially in need of diversion from
nursing home placement. Weare well aware of the demographic imperative of aging _
there are currently over 10,000 individuals age 60 and over in Johnson County; the over
60 age group is the fastest growing segment of the population. As point of first call, Elder
Services' strives to offer a full spectrum of services to assess need and provide either
resources or referral across federally-funded and private pay options for remaining safe
and independent in a home of their own.
Our major programs are:
· Senior Dining & Meals on Wheels Nutrition Program - Provides nutritious meals at
congregate dining sites (for example, the Senior Dining program at the Iowa
City/Johnson County Senior Center - 7 days per week) or through Meals on Wheels
delivery to homebound seniors. Our Meals on Wheels program is considered a
"gateway" service as inability to prepare meals is often the first sign of decreasing ability
to maintain one's independence. Meals on Wheels may be the senior's first entry into
community-based services, and our staff and volunteers are first-hand observers of the
warning signs of increased need and a conduit to our Options Counselor. In FYI 0,
congregate dining sites in Coralville and North Liberty were scaled back in recognition of
low attendance on a weekly basis and a corresponding lack of funds to address the issue.
Elder Services realizes each reduction in service has both an immediate and on-going
impact as small problems become large ones ifleft unaddressed, i.e. poor nutrition can
lead to weight loss that can lead to lower resistance to disease which can lead to
hospitalization. Additional reductions are possible as Elder Services strives to fulfill our
mission in the face of decreased funding.
· Geriatric Continuum of Care and its component services - Our vision for our
Geriatric Continuum of Care Program is to address the continuum of need and our
support to the frail and vulnerable elderly to help them stay independent in their own
homes. The main building blocks of the Continuum of Care are in place but additional
funding is needed to fill in the gaps, such as geriatric mental health expertise, and to tie
them all together in a coordinated and consistent manner. And to inform the community
of seniors, their caregivers, and referrals sources of the availability of our support.
According to the September 18,2009, community planning event held by the Johnson
County Livable Community for Successful Aging Initiative, a significant number of
seniors, and event attendees, are not aware of the services available.
Elder Services, Inc.
· Case Management Program for the Frail Elderly (CMFE) - Provides assessment
services, care plan development, and monitoring for low-income and frail older adults
based on documented Level-of-Care. Works with many different Medicaid Waiver for
the Elderly-approved providers to ensure the older adult can remain in their home.
· Elder Abuse Case Management a.k.a. At-Risk Case Management- works specifically
with older adults at risk of familial abuse or self-neglect among other. Due to the highly
emotionally sensitive nature of these referrals and the time-sensitive intervention
required, this case management service frequently works with law enforcement officials,
Department of Human Services, elder law attorneys, physicians and medical personnel,
and others to ensure the very vulnerable older adult's needs are recognized and that the
individual receives the services they need.
· Aging and Disability Resource Center ( ADRC)- ADRC could be called "one-stop
shopping for home and community-based services." The goal ofthe ADRC project is to
streamline how older adults and persons with disabilities access services in Johnson
County. It provides information and referral and short-term counseling on options
available to consumers and their caregivers, helps create certified information specialists
at the common entry ways into the system, and helps create standardized information and
processes for any agency serving older adults or persons with disabilities. This was a one-
year pilot project funded by the Iowa Department on Aging whose funding expired June
30,2009. Service has been provided uninterrupted as our Board of Directors recognized
the need for and value of finding answers, services, and funding resources and approved
the continuation of ADRC service without assistance from any funder. However, staff has
been cut from 1.FTE and .50 FTE to just the one twenty hour per week Options
Counselor.
· Home Assistance & Modification Program - this is the original program on which
Elder Services was founded in 1980 and continues to be an essential component in
fulfilling our mission of keeping those over sixty years of age safe and independent in
their own homes. We provide a variety of non-medical services to assist seniors in their
homes, sometimes as minor but worrisome and recurring as changing light housekeeping,
hard-to-reach light bulbs, assistance in sorting & packing to deter hoarding. Seasonal
activities such as window-washing, replacing screen doors & windows with storm
equivalent, lawn-mowing and in winter, shoveling sidewalks and driveways to prevent
falls and clear access for home-delivered meals or other home-based service providers.
One-time major or minor home repair includes safety measures such as stabilizing stair
railings and steps, installing grab bars in bathrooms and other areas, and building
wheelchair ramps to allow dignified egress and entrance to homes by the individual.
Chore" is an essential component of keeping both the senior safe and independent in their
own home, and in maintaining the home and surrounding property as a community asset.
This is another "gateway" service and staff is trained to recognize client's decreasing
ability to maintain one's independence.
2
Elder Services, Inc.
· Retired & Senior Volunteer Services (RSVP) -RSVP is a nationwide volunteer
program of the Corporation for National and Community Service which has been
sponsored locally by Elder Services for the past 25 years. The program recruits and links
persons 55 years and older with volunteer opportunities that meet critical community
needs and provides a high quality experience that will enrich the life of the volunteer and
those they serve. RSVP includes the Friendly Visitor Program, where seniors "volunteer"
to train University of Iowa nursing students in aging in one-on-one informal sessions, and
where other senior"volunteers" train UI College of Medicine students in geriatric
medicine. Outcome-based programs include mentoring and tutoring programs with at-risk
students at local elementary and middle schools.
b) In our major program areas we are often the only provider for low-income, and almost
as often the only provider regardless of income. In Senior Dining and Meals on Wheels,
we are the only provider of daily hot meals for seniors. In Geriatric Care Program: Case
Management Services for the Frail Elderly we ar~ the only provider for low-income, as
is true of Elder Abuse Case Management. One entity, Home Safe, provides private pay
case management services. In Home Assistance & Modification Program, we are the
only year-round institutionalized program available on a sliding fee scale. For-profit
providers of these services exist including Home Instead, Comfort Keepers, and Caring
Hands and More. The Aging & Disability Resource Center is unique in this area and
was one of only 43 pilot sites funded through the Administration on Aging. ADRC is
also unusual in its ability to refer clients to both federally and privately funded
resources, and to make home visits to assess needs. In the Retired & Senior Volunteer
Program, The Senior Center provides volunteer opportunities for people to assist at the
Senior Center. The United Way Volunteer Center provides volunteer opportunities for
people of all ages.
c) In all program areas, ESI considers collaboration, cooperation, and coordination with
other agencies to be important in both service provision to individuals and overall
agency success in fulfilling our mission. Senior Dining and Meals on Wheels, accepts
referrals from individuals, hospital discharge planners as well as home health agencies.
The main kitchen for the program is located within the Iowa City/Johnson County
Senior Center. Case Management Services for the Frail Elderly accepts referral from
other home and community-based service providers such as Visiting Nurse Association
or discharge planners at the University of Iowa Hospitals & Clinics, coordinates
services with all local Medicaid waiver approved agencies and participates with other
Case Management professionals through Heritage Area Agency on Aging. Elder Abuse
Case Management is a member ofthe monthly multi-disciplinary team meetings held at
the Johnson County Sheriff office which include local and state agencies charged with
preventing abuse. Home Assistance & Modification Program works with teams of
volunteers as available from local churches or United Way-sponsored volunteer days.
Aging & Disability Resource Center has an Advisory Council of over 50 agencies
representing the spectrum of non-profit service provision to the elderly and those with
disabilities. Retired & Senior Volunteer Program provides volunteers to over 50
3
Elder Services, Inc.
service locations including the Iowa City Community School District and the City of
Iowa City police department.
The goals from the board approved Strategic Plan are:
2. a) Goal I: Ensure accountability and transparency in governance policies and
procedures.
Objectives: Define our mission, vision, and values to meet real needs; protect the
public interest by Board selection; Hire and regularly evaluate the Executive
Director. Develop effective Board procedures, fulfill legal requirements of
incorporation and the By-laws, maintain the integrity of the organization, and
avoid conflict of interest.
Goal 2: Assure organizational viability by obtaining adequate funding sources and
plan for new resources.
Objectives: Monitor financial operations through having appropriate budgetary,
investment, audit, and accounting procedures. Provide financial monitoring and
oversight including money management, record keeping, licensing, and reporting
the costs of doing business.
Goal 3: Satisfy the needs and expectations of our customers and constituent
communities in fulfilling the vision.
Objectives: Develop and set priorities; assure approval of policies and major
commitments; ensure ongoing evaluation of organizational performance; and
share information and resources throughout the state as appropriate.
Goal 4: Provide ongoing evaluation and assessment of the organization and its
operations.
Objectives: Develop and utilize satisfaction surveys, expected
outcomes, and other instruments to measure whether we are serving consumers
and moving the agency forward. Develop a strategic scorecard to review staff,
board members, board committees, and program areas.
Progress on long-term goals as outlined above is monitored by the Strategic Planning
Committee of the Board of Directors on a regular basis. Short-term goals, since the
arrival of the new Executive Director on December 01,2008, have all been in relation to
financial stability of the organization in light of the global economic downturn in
combination with the flood recovery. All ESI funding sources have adjusted their support
ofESI based on the impact of both of those events. ESI has adjusted budgets downward
to reflect level of support but has also ramped up Board-level fundraising to compensate.
It is our goal to not reduce services but to provide them in a more cost-effective manner if
at all possible. Service assistance requests have increased and will continue to increase.
b) Elder Services is here to serve individuals over the age of 60 in Johnson County and
the people, and sometimes the organizations that are invested in their well-being. Our
clients represent a demographic imperative - people are living longer - and the advances
that have lengthened their lives have not necessarily been as successful in improving the
quality of those lives. Unfortunately, the quality oflife they experience as they age
varies significantly with income and family status. The majority of our clients across all
4
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Elder Services, Inc.
programs are low-income, frail, and without otHer emotional or physical support systems
such as family or living friends who are able to provide assistance. The major exception
to this is the Retired & Senior Volunteer Program which recruits volunteers regardless of
income, and the Aging & Disability Resource Center. In the ADRC, we have accepted a
contract with the University ofIowa Employee Assistance Program to provide eldercare
counseling on a one-on-one basis to supplement our budget shortfall.
Johnson County is one of the fastest growing counties in the state regarding the
percentage increase in older adults. The number of older adults in Johnson County over
the age of 60 is approaching 14,000, over the age of 65 is approaching 10,000, and the
number of older adults over the age of 75 is nearing 4800. Finally, over 1400 residents in
the county are over the age of 85.
The 75+ and especially the 85+ older adults are much frailer and have more memory loss
issues. The agency is also serving an increasing number of older adults with mental
health issues. Even when affordable facilities are available to assist with the increasing
number of older adults, most older adults want to remain in their homes for as long as
possible. An AARP survey indicated that nearly 90% of older adults want to stay in their
home.
An important part of assuring older adults can remain in their home is by assisting
caregivers. Nearly 80 % of the 'care provided to older adults is done by caregivers. Elder
Services has been assisting an increasing number of caregivers and will continue to do so
through the ADRC options counselor.
In addition to the increase in more frail older adults, Elder Services is preparing for the
encroaching wave of baby boomers reaching 60. The population ages 55-59 of Johnson
County grew 64 per cent since 2000. The boomers will present new challenges to current
service provision norms as the population is accustomed to greater choice and flexibility
but may not have any more disposable income than their predecessors, if that.
3. a)See attached Form A for Salaries and Benefits chart.
b) How many FTE's serve Johnson County? 21.5
c)' How many FTE's live in Johnson County and what is their combined salaried amount?
15.5 FTE's with a combined salary of $419,183
d) The staff development budget for this year is $2,500. Additionally, staff members
receive in-housetraining on core issues such as privacy and confidentiality, first aid and
CPR, and communicating effectively. ESI encourages attendance to one national
conference for its Executive Director and Division Directors. These may vary based on
the position (i.e. National Family Caregivers, National Conf. of Geriatric Care American
Soc on AginglNCOA Conference, Etc. New information is then shared at the next
scheduled agency staff meeting.
5
Elder Services, Inc.
All Case Managers are required to complete a regional quarterly training at Kirkwood
Community College. Various professionals working at the agency participate in
continuing professional education at the local or state levels, as appropriate.
All of our In-Home Support staff is required to attend an annual training covering
emergency responses, HIP AA, agency policies and procedures and how to work with the
aging population. This training is produced in-house and there is no direct charge for the
training.
The Nutrition Program Manager, Fiscal Officer and Director of Operations are required
to attend annual training sessions given by Heritage Area Agency on Aging.
All training opportunities are contingent on the budget. The Board and Executive
Director of Elder Services are committed to making training and education available to
the staff. We encourage exposure to new ways of providing care and services and we
constantly challenge our staff to pull new ideas into our agency from their educational
expenences.
e) Volunteers are a vital part of the agency. Elder Services could not provide many of its
services with out the help of volunteers. For the Meals on Wheels Program, volunteers
deliver to 8 routes and thus deliver nearly 100 meals per day- including on weekends!
Volunteers also help prepare and serve food at several of our congregate meal sites.
Volunteers are an integral part of ensuring the RSVP program is so successful.
Obviously, volunteers perform many activities in the community as part ofthe program,
but they also help Elder Services by assisting with mailings, serving on the advisory
council, and becoming friendly visitors to many of the homebound elderly we serve in
several of our other programs. Elder Services also receives help from volunteers with
many of our home assistance chores. This might include anything from raking leaves to
snow shoveling to painting a house. Finally, volunteers assist with office clerical duties
at the agency and by answering the phone.
Client Information
4. Elder Services primary target population is older adults 60 years of age and older. While
the level of frailty varies, in general most of the older adults we serve are approaching 80,
female, and living alone. They may have a wide range of activities that they can no
longer do- everything from minor indoor chores such as being able to carry laundry
baskets up and down stairs, or managing the purchase and preparation of grocery items
for meals, to maintaining their home and lawn. They usually require assistance learning
what services are available, how to pay for them, and ensuring that they receive the most
appropriate services. They also need assistance when their frailty increases- rearranging
services, working with care givers, support adjusting to life-changing events. Their
strengths include their knowledge and life experiences, however, their lives are often
affected by mental health issues, including depression, anxiety, and dementia.
We also work extensively with caregivers for older adults. They are usually family
members- some ofthem spouses of the care recipient but more likely children of frailer
6
._.~.,~_~_,o '_""..."'_.,__~__~,.__'__~__--...._~_~_
Elder Services, Inc.
older adults. They also require information and assistance, but many also need some type
of support or counseling. They bring a vast amount of knowledge and caring for the older
adult, but might have reached the limit as to what they can do or provide to their loved
one. Most calls we receive from caregivers are at the time of crisis, not in preparation to
avoid a crisis.
The other target population that we serve is the increasing number of younger older
adults. These are people in their 60s or early 70s that may have retired but still want to
contribute to society. They may volunteer at numerous places around the community or
just need assistance with mowing the yard or snow shoveling, etc. These people bring a
strong sense of civic commitment and energy to the programs and the agency.
5. See attachment Fonn B for an unduplicated count of clients we serve.
6. Elder Services assesses client satisfaction by distributing a Client Satisfaction and
Outcome Survey on an annual basis. For example, in the Nutrition Program the measure
of success would include not only the number of people served, but also whether the
consumers are happy with the food being served, whether the staff was friendly and
helpful, and whether the meals fit into their special diets. The outcomes measured for the
program would include whether the older adult, or their doctor, has noticed an
improvement in their health and/or medical condition since the MOW started. We also
provide comment cards and respond to those cards in a timely manner. We are also
audited by the Heritage Area Agency on Aging who also conducts satisfaction surveys.
For the Home Assistance Program it would include the number of people served, whether
the consumer was satisfied with services, whether services were provided in a timely
manner, and whether the consumer was connected to other services that might help them
remain in their home. This is done through quantitative and qualitative means such as
satisfaction survey sand clients' notes and stories. For Case Management, a Client
Satisfaction Survey is sent annually. Questions include, whether the Case Manager
helped the consumer determine what service was needed, whether the consumer receives
the services that the Case manager helped to arrange, and whether the Case Management
Program improved their ability to be successful in their own home. This survey also
includes the client rating their heath and safety risk being in their home before they used
the case management system and after they started using the case management program.
The Heritage Area Agency on Aging also conducts an annual audit and review of the
Case Management and Elder Abuse Initiative Programs to ensure level of service. The
Aging and Disability Resource Center is evaluated annually by the Iowa Department on
Aging in conjunction with Iowa State University to assess satisfaction and compliance to
standards. ESI is planning to implement a comment card system for all programs to
allow client feedback throughout the year.
Finandal Manal!ement
7. Form C and Agency's Fiscal Year Budget are attached.
7
Elder Services, Inc.
8.
a) Local government funding is absolutely vital to both daily provision and long-term
sustainability of services the agency provides to older adults. These funds are primarily
targeted to the Case Management Program for the Frail Elderly and Elder Abuse Case
Management in Iowa City and throughout Johnson County. Another use of the funds is
for Home Assistance & Modification on a subsidized basis, a.k.a. Sub-Chore.
Money from Iowa City CBDG helps fund Case Management. Money from Johnson
County helps fund Case Management clients in the county and creates a subsidized chore
fund, so that lower-income older adults in the county may afford such chores as grocery
shopping, snow removal, yard work, transportation, and minor home repairs. Money
fl:om Coralville helps fund home assistance chores for Coralville consumers.
b) If local government funding is unavailable, frail older adults would likely be ejected
from the case management program, the cornerstone of keeping older adults out of
institutions. Approximately one-half of our monthly case load of approximately 120-140
case management clients are Elderly Waiver-approved recipients; the other half would be
at greatest risk of discharge as they are often just on the margin of financial qualifications
for Waiver making them financially unable to acquire services on a private-pay basis.
There would also most likely be a longer waiting list before an older adult or their
caregiver could access the services. If there was no funding available for subsidized
chore, many older adults would be unable to maintain their property and jeopardize their
own safety and the neighborhood property values. If no money was available from
Coralville then fewer frail older adults could be served in that area. At the very minimum,
a waiting list system would have to be established to serve those most in need. State
funding has dropped and is expected to continue to drop unless federal appropriations
drastically change in FYI 0 and FYl1.
For example, loss of $75,000 in Iowa Department on Aging funding for the ADRC
resulted in a loss of 1.0FTE knowledgeable and compassionate 30-year veteran of
geriatric social work as an Options Counselor to this community. Elder Services had only
enough un allocated funding to cover one 20-hour per week counselor who received over
100 calls in the month of July. This is a severe stretch to our resources which has
necessitated cuts in other areas to cover the highly needed area.
c) Local government funding leverages many other revenue sources for Elder Services and
provides needed dollars to assist the seniors in our community. The United Way ADRC
funds leverages an internal funding to attempt to cover costs of the ADRC. Research and
grants are being sought to assist in these resources but currently there are not other
dollars available. The RSVP Community Impact Funding helps leverage nearly $120,000
in state and federal funds which we provide a percentage match internally. Community
Impact Funding helps leverage nearly $240,000 in additional federal funds for nutrition
programming including Meals on Wheels throughout Johnson County and senior dining
sites. Community Impact Funding helps leverage nearly an additional $16,000 for Horne
Assistance Programs.
8
Elder Services, Inc.
Localgovenunent funds leverage over $52,000 in Case Management funds from the
lieritage Area Agenoyon Aging. Funds from Johnson County and Coralville leverage an
additional $20,000 for the Home Assistance Program.
d) Research shows that typically funding for home and community based services from
United Way and local governments enable seniors to stay in their homes an average of 30
months, with an average cost savings of over $63,000 per senior relative to nursing home
care. It is also increased the number of seniors enrolled in Case Management services by
25%, connecting them to services that support them in maintaining their independence.
In addition, supportive services provided as a result of this funding have allowed
caregivers to provide care with less stress and interruption to family and work
environments. These funds allow ESI to serve seniors who may otherwise fall in the
cracks of the Medicaid to private pay system for both case management and home
assistance support. Funding for RSVP has benefited people in the community from all
age groups, including mentoring low income elementary and junior high students,
providing valuable resources to other social service agencies and assisting police and
other governmental units. The volunteer hours provided by RSVP volunteers account for
thousands of dollars in pay for the organizations they serve. Funding for Nutrition
programs has assisted older adults to improve their nutrition and health, which results in
fewer visits to doctors and hospitals and less spending on health care. The data on the
benefits of home and community based services are immense and it comes down to the
more services we provide our seniors the longer they can stay active and involved in their
communities as well as safe in their own homes and out of the long term care system.
Collaborations
9. Elder Services collaborates extensively with other agencies and services to benefit older
adults. An exploration of new partnerships is always on going. In FYlO, ESI is
investigating and piloting a program with Habitat for Humanity to streamline and
increase availability of home assistance services to seniors in Johnson County. It is in the
beginning stages but both agencies find it a unique and beneficial arrangement. ESI is
also exploring partnerships with agencies in neighboring counties such as Aging Services
and Witwer Senior Dining to ensure those in the far reaches of Johnson County and other
areas of rural Eastern Iowa are being served at optimal levels and are utilizing best
practices. ESI also serves on the Livable Community for Successful Aging Policy Board
and is the subcontractor to Johnson County to house and administer the program. ESI is
collaborating with the University of Iowa College of Nursing, Visiting Nurses
Association, University of Iowa Geriatric Education Center, University of Iowa Injury
Prevention Center and Heritage Area Agency on Aging to reduce anxiety of falling and
provide knowledge and assistance in lowering risk of falling in Johnson County. ESI is
co-sponsoring Caregiver Information Sessions with Iowa City Hospice and is working
with UI to provide services to the UI Employee Assistance program. ESI is a host site for
the HACAP Over 50 Employment program and has had one worker thus far. Discussions
with Goodwill have also occurred to provide training opportunities. The RSVP program
has expanded a partnership to include oral histories of Melrose Meadows residents and
West High students as well as the Newman Center to provide Friendly Visiting. There are
9
Tracy Hightshoe
From: Jim Swaim [JimSwaim@unitedactionforyouth.org]
Sent: Wednesday, September 08,2010 12:18 PM
To: Tracy Hightshoe
Cc: Kate Moreland; Erin Mullins
Subject: UAY interest in CDBG funds
9/8/2010
Dear Tracy,
Thank you for the memo regarding additional CDBG funds. VA Y is interested in the additional
funds. Our original request to the City of Iowa City was $70,000 and our award for the year was
$60,000. We therefore request $10,000. This funding would be applied to our counseling work
with victims, runaway and homeless youth, in the same fashion as VA V's current CDBG award.
This would be especially helpful in the coming year. VA Y had received a special stimulus grant
for Victims of Crime Assistance from the Iowa Attorney General's VOCA program last year in
the amount of $25,000. As with most stimulus funding, this was a one time, one year only
award that was added to our normal VOCA grant of $73,000. The additional $10,000 from
CDBG would help us continue the level of services we provided last year.
Thank you for your consideration.
Jim Swaim
Jim
Jim Swaim
Executive Director
United Action for Youth
410 Iowa Avenue
Iowa City, IA 52240
319-338-7518
United Action for Youth Notice: This email, including attachments, is the property of United Action for Youth, is covered by
the Electronic Communications Act, and is confidential and may be legally privileged. If you are not the intended recipient, you
are hereby notified that you are prohibited from retaining, disseminating, distributing or storing this communication on any
media. Please reply to the sender if you have received this message in error and immediately delete it. Any views or opinions
presented in this email are solely those ofthe author and do not necessarily represent those ofUA Y. The recipient should check
this email and any attachments for the presence of viruses. UA Y does not warrant any email or attachment to be virus free and
accepts no liability for any damage caused by any virus transmitted by this email.
9/8/2010
Page 1 of 1
I! I
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CITY OF IOWA CITY
Local Government Funding Application
Board President:
United Action for Youth
Jim Swaim
Leslie Harrington
Jim Swaim
Agency:
Director:
Requestor:
Phone:
E-mail:
Mailing Address:
Website:
319-338-7518
j imswaim@unitedactionforyouth.org
P.O. Box 892, Iowa City, IA 52244-0892
www.unitedactionforyouth.org
Mission Statement: The mission of UA Y is to assist youth and families in helping themselves to a
healthy future. We do this by offering youth development, counseling and prevention programs
that make use of young people's talents, creativity and energies.
Please indicate agency's priority area(s)
rgJ Improving Health D Protecting and Meeting Basic & Emergency Needs
rgJ Helping Children & Youth Reach Full Potential
rgJ Helping Individuals & Families Achieve Self-Sufficiency
Johnson County tl~ft~~i~t Coralville
Total Request for 110,000 70,000 3,500
Funding FYll
Total Budget 1,917,300
% of Total Budget 6% 3.7% 0.2%
This submission was considered and approved by (both signatures and date are required):
Signatures:
9/ / '7 Jog
Date
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CITY OF IOWA CITY
CORALVILLE
1. Programs and services: United Action for Youth (UA Y) provides services to youth and
families in Johnson County under two broad categories of counseling and youth
development.
Counseling generally includes assistance to teens and parents to resolve issues related to
youth who are having challenges at home, in school, with their peers, or in the community.
Some of the youth served are prior victims of abuse, runaway or homeless youth, crime
victims or in some cases young people seeking assistance with mental health issues.
Professional counselors offer help to young people and their families with individual and
group counseling provided at UA Y, in home, in schools and in other community settings.
UA Y has a federally supported Street Outreach service in the community and in the area
schools to provide opportunities for the counseling staff to maintain trusting relationships
with at-risk youth in the community, helping them develop the skills to address problem
situations without becoming more serious issues that require court intervention or more
extensive treatment. Staff are on call 24 hours a day to provide crisis intervention and in-
person response to runaways and youth in crisis. UA Y acts as a resource to the Iowa City
Schools to provide case management to children and families referred by student support
teams at the junior highs. UA Y provides therapy and skill building services to youth and
families, funded by grants and by direct fees.
VA Y's Teen Parent Program provides counseling, support, skill building and assistance to
pregnant and parenting teens and their infant children. Teen Parent staff work with teen
mothers and fathers to improve parenting skills, provide counseling in-home, offer weekly
groups, and provide enhanced respite child care. A nurse practitioner is under contract to
provide health services, well-baby help, promote wellness activities and assist pregnant and
parenting teens and their children in connecting with health services in the community. The
Teen Parent program also has a federally funded Transitional Living program for teen
parents ages 16 to 21 who are homeless or without support from families, to assist them in
making a successful transition to living on their own
Youth development programs offer young people opportunities to develop skills, connect
with their peers in a positive way, and connect to the community through healthy youth/adult
partnerships. Much of the youth development work is intended to prevent problems such as
substance abuse, delinquency, school failure, or teen pregnancy. Positive youth development
activities are offered in several settings Monday through Saturday, especially during out-of-
school hours.
A primary location for youth development is the Youth Center, an innovative arts
environment for youth to become involved in communication arts, traditional arts, and the
use of electronic media as a compelling alternative to inappropriate or illegal behavior. The
Youth Center has a professional recording studio, art studio, art gallery, performance space,
Rotary Center for Youth Volunteers, and drop-in area. Professional youth workers provide
support and counseling in addition to instruction in various arts activities. The program's
drop-in component has had steadily increasing use for the last few years, and this trend has
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continued since the opening of the new Youth Center at 355 Iowa Avenue. UA Y also
provides a Solon Youth night at a Solon community site and activities at Regency Trailer
Park Community Center.
UA Y conducts youth development activities at several school sites assisting with after-school
programs. An Academic Mentoring Program has been developed in collaboration with the
Iowa City schools that includes UA Y case managers to assist the students and mentors.
UA Y developed a collaborative project with MECCA to increase youth development
activities to prevent substance abuse. UA Y's work in youth development included being one
of nine national demonstration sites for the U.S. Department of Health and Human Services'
Positive Youth Development Demonstration Project, which ended this past year.
There are several activities that relate to promoting civic engagement of young people and to
provide them opportunities to partner with adults in making the community a healthy place.
The development of a teen line has enhanced the overall program and helped us increase the
use of both teen and adult volunteers. UA Y works with the Iowa City Chamber of
Commerce to provide a community youth leadership program and offers other leadership
programs and training. Youth volunteers provide over 2,000 hours of assistance to peers in
the program each year.
Similar services: There are several public and private agencies that provide related services
to youth and families. Four Oaks assists youth and families, providing residential services
and counseling services. Neighborhood Centers of Johnson County assists youth and
families, organizing programs in specific neighborhoods. MECCA provides substance abuse
counseling and prevention, including treatment for teens. Community Mental Health
provides counseling to youth and parents. Goodwill and MYEP assist youth in pre-
employment youth development programs. DVIP and RV AP provide victim services to
families. Planned Parenthood and Emma Goldman collaborate on pregnancy prevention
services with UA Y. Big Brothers Big Sisters provide youth development and prevention
services, as does Four-H, and the Community Corrections Improvement Association.
Various scouts, Extension, and Campfire also provide youth development services. There
are many faith based youth groups at various churches, synagogues, and mosques as well as
Youth for Christ. Area schools provide a wide range of after school youth development
activities for youth. Iowa City, Coralville, and North Liberty provide recreation programs
and other youth development programs for area youth, as do their respective libraries. There
are more but these are some of the main ones that UA Y tries to stay informed about.
Coordination efforts: UA Y has multiple collaborative projects with other providers
described above. Some projects include specific sub-contracts for service either from UA Y
to a partner, or from a partner to UA Y. In addition there are several work group settings in
which providers are collaborating to coordinate services. Here are some of the major
collaborative efforts:
Juvenile Justice Youth Development--- With several other providers- this project provides
youth development activities in several places including the Youth Center and rural locations
and assistance to youth who might benefit from early intervention. This year there are special
projects directe3d at North Liberty, Coralville, and Solon, as well as an effort to assist young
men in some of the neighborhoods in southeast Iowa City. There is also an effort to expand
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the use of Youth Program Quality Assessments to help agencies enhance the quality of their
youth development programs.
Pregnancy Prevention Community Grant-- With area schools, Emma Goldman, Mercy
hospital, Planned Parenthood, DVIP, MECCA and U of! Hospitals this provides prevention
activities to junior high youth, high school youth and parents. UA Y was successful last year
in obtaining a six year grant from the Iowa Department of Human Services to support this
and additional services have been provided to students in the Clear Creek Amana district.
Academic Mentoring Program-- With Iowa City Schools and Big Brothers Big Sisters UA Y
provides case managers to assist mentors who work with youth and provide activities and
skill building for students and parents. The program has expanded to the high schools. UA Y
is a partner in the recently funded school safety and mental health project and will be
providing case managers to work in each junior high.
UA Y has had several collaborations with Four Oaks. Last year UA Y was a partner on the
Safety and Permanency effort to work with children in the child welfare system. UA Y and
Four Oaks collaborate on several other projects-the runaway program, UA V's Street
Outreach, the work for FaDSS, and education support for youth in shelter.
2, Goals and objectives: UA Y has four goals for strategic directions; primary goals and
objectives for its services; and multiple goals and objectives that relate to specific programs
and funded grants.
The strategic directions are:
· Develop better integration, orchestration, streamlining of programs within UA Y and
effective and creative use of each other.
· Expand programs and opportunities while maintaining success of existing programs &
maintaining productivity and health of staff.
· Use our best practices and staff expertise to tell our story, get recognition of success for
programs and inform the field through research and demonstrated outcomes
· Build a cohesive and effective environment through communication processes,
communication technology, space improvements, job/task descriptions, training and
defined action plans.
The overall service goals and objectives are
COUNSELING
Goal I: To provide counseling and conduct an outreach program that will identify and assist
youth and families in stressful situations and respond to their needs and requests for
counseling and intervention.
Obiective A: To provide assistance and appropriate intervention to youth identified
by UA Y or others as being involved in delinquent behavior or at risk.
· Maintain significant contact with an estimated 1500 young people in their own
environment.
· Provide counseling to 600 individuals and 300 families in Johnson County
· Provide an estimated 300 direct crisis interventions to individuals as needed.
· Maintain one-to-one and group interaction with 400 youth directed at counseling,
individual problem solving and improved self-esteem.
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. Facilitate support groups during the year, especially in areas in which youth share a
common interest (at least 4 on-going groups).
. Maintain an outreach office that is an accessible, comfortable atmosphere where
young people can drop in for assistance.
. Act as an advocate for youth when requested or appropriate.
. On a 24-hour basis, be directly available to parents, youth, law enforcement, and
other agencies to respond in person to runaway, homeless, or other youth in need of
immediate assistance.
Obiective B: To provide accurate information to youth and families in response to
their concerns and interests, referring them to resources in the community to help
meet their identified needs.
. In conjunction with MECCA and area school personnel, law enforcement, as well and
for other groups in Johnson County, offer assistance as part of intervention teams,
especially responsive to requests from schools.
. In cooperation with DVIP, MECCA, Mercy and other agencies, conduct workshops
which are directed at the prevention of teen pregnancy, substance abuse, child abuse
and other problems challenging young people.
. Maintain an up-to-date resource file of helpful information at the outreach office which
includes materials for distribution, and a resource book for TeenLine.
. Facilitate workshops in other areas of interest to young people (40 workshops reaching
2000 individuals).
. Refer individuals to other agencies or resources to meet needs unmet by UA Y (500
referrals of 150 individuals and families).
. Conduct public awareness campaigns and participate in other forums that improve
public knowledge of problems that affect teenagers (including Sexual Abuse
Prevention Week, Child Abuse Prevention Week, substance abuse town forums,
SafePlace,Victims Rights Week, etc.).
Obiective C: Act as a resource to other agencies in meeting the needs of young
people accepting referrals to provide UA Y's services to individuals,
groups and families.
. Provide in-home services to families referred by the schools, DHS or court to prevent
out of home placement.
. Consult with and coordinate UA Y's services with other agencies in Johnson County.
. Accept an estimated 200 referrals from other agencies, schools and individuals for
counseling and intervention.
. Respond to requests for UA Y services or assistance in projects that benefit youth.
. Work with multi-disciplinary team, case management, and youth development work
group.
. Sub-contract with Four Oaks, Mercy, MECCA and other providers to provide family
support, substance abuse prevention for youth; health services and other needed support
to assist youth and families
. Actively participate in MINK (a network of services for runaway and homeless youth),
FutureNet, The Iowa Collaboration for Youth Development and the National Network
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for Youth, national Safe Place, and other networks to draw on best practices in other
communities and improve services for youth.
Youth Development
Goal II: To provide youth development programs that promote the involvement of young people
in the community and enhance their skills and opportunities for creative expression and civic
engagement.
Obiective A: To organize activities, initiate and otherwise make available
opportunities for youth which help them develop improved social skills, self-esteem,
individual talents, and greater participation in the community.
. Provide or assist others in maintaining skill development leadership training, and peer
helper training programs for adolescents in Johnson County.
· Coordinate recreational/leisure activities for youth which encourage the choice of
positive alternatives to delinquency, substance abuse, and other socially defeating
behavior (at least 100 activities with 800 participants).
. Utilize young people as staff, volunteers and board members of United Action for
Youth (at least 2 youth staff, 60 volunteers and 2 board members).
. Operate a peer counseling phone line and web site utilizing 20 trained teen volunteers
to confidentially respond to the concerns of young people.
. Encourage and help develop positions of responsibility within other community groups
for young people including positions on agency boards and public service committees.
Obiective B: Provide creative learning environments in which young people can
learn about electronic media, communication arts, and traditional forms
of artistic expression, as well as team building and adventure based self
esteem enhancement.
. Maintain a sound and music studio which is equipped for instructional use by
young people for multi-channel recording and sound reproduction.
. Provide space for other arts related activities as it is available and arranged for use by
young people.
· Provide individual and group instruction in the use of studio equipment and facilities,
. Involve artists, student interns, and other volunteers as resources to participants.
. Operate and staff the studio and Youth Center so that they are convenient for use by
drop-ins (open afternoons, evenings, and weekends).
. Coordinate adventure based learning activities for youth and families using the ropes
course and outdoor events.
Obiective C: Facilitate the active participation by youth in community events and
programs which allow them to demonstrate their talents and concerns for others.
. Organize workshops and projects that involve youth with other populations, including
persons with disabilities, other cultures, older persons, and younger children.
. Help facilitate the active use of public access opportunities available to youth, including
those at the public library and recreational center.
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CORAL VILLE
. Help facilitate the organization of perfonnances and exhibitions by young people in
order to display their talents to others in the community.
. Organize projects in cooperation with other groups in which young people can act as
media resources to others in the community, or demonstrate helpful skills.
Obiective D: To organize activities, initiate and otherwise make available
opportunities for parents which help them improve their parenting skills,
communication with their children, and general well being
. Conduct outreach to families using school and neighborhood based settings and in-
home visits to reach parents asking for help.
. Organize parent skill training workshops to provide parents skill training.
Including workshops for teens who are parents, workshops for parents and teens to
reduce teen pregnancy, and substance abuse prevention skill building groups
. Facilitate regular parent participation in area forums for youth and family services,
including the community youth development program and teen parent program.
. Assist in family resource centers to enhance parent skill and family functioning.
. Provide in-home counseling to families seeking assistance prior to needed intervention
Community needs addressed: UA Y's programs address multiple needs of youth and families in
the community. Each year VA Y serves over 100 runaway and homeless youth and over 100 teens
who have been child abuse victims. These teens need counseling and support, as well as other
services to return home safely or to heal from past treatment. In recent years there have been over
100 pregnant and parenting teens served by UA Y each year. There is a need for these teens to
learn effective parenting, stay in school, establish support networks for themselves and become
participants in the work force. The Iowa City Schools and other area schools have documented the
need for many students to overcome barriers to learning. For some of these youth, mentoring
programs are helping them, others need after-school and community support to assist them in their
education. The number of young people with some needs for early counseling to assist them with
mental health issues has risen in recent years. The Iowa City Schools is in the process of
establishing a baseline of mental health needs of children in the schools, but it was sufficient to
warrant a major federal grant to support expanded services.
There are many factors that contribute to some of these problems. Lack of services for teens
outside of school and the general lack of easy access to mental health services for teens is
contributing to the request for UA Y to provide counseling. Economic stress and prior exposure to
violence contributes to young people suffering from child abuse or running away or being
homeless. Lack of information about teen sexuality or the demands of being a parent contribute to
teen pregnancy.
There is also a need to offer creative and exciting ways for young people to connect to the
community. A national study by the Academy for Educational Development reports that there is a
$10 return on every dollar invested in youth development. Young people who feel more connected
to their community are less likely to commit crime or be involved in unhealthy behavior. As part
of the National Youth Development Demonstration Project, UA Y is helping the U.S. Health and
Human Services Family Youth Service Bureau learn about how youth development programs can
be created and sustained in communities across the United States and in Iowa.
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CORAL VILLE
3. Salaries and benefits: The chart for UA Y is attached as fOlm A. There are approximately 34
FTEs that provide services in Jolmson County. There are approximately 33 FTEs who live in
Johnson County with an estimated salary of $1,100,000 this year.
Staff development: UA Y devotes over $15,000 from its budget for staff training and
development. That does not include the staff time that UA Y allows staff for training. In addition
UA Y frequently gets additional support for training from its membership in state and national
networks, or scholarships to attend training that are not reflected in the budget.
UA Y encourages staff development with paid time to attend conferences and training events. In-
services are provided by outside agencies on a monthly basis. Topics last year included: teen
abuse of prescription durgs, treatment and effects; multi-culturalism; community youth
development; responding to teen suicide; and an "Internet Safety" presentation for prevention
educators. Monthly in-service programs are generally about an hour in length. In addition, staff
members have training plans with their teams that identify potential training interests and
trainings attended during the year.
Training on maintaining appropriate boundaries, sexual abuse, and crisis intervention/community
resources are provided through UA Y's "new staff' orientation and Victim Support Counselors.
In-service training also provides information about UA Y's history and mission, skill
development in cultural competence, mandatory child abuse reporting, Iowa mental health
commitment laws, conflict resolution, HIV and sexually transmitted diseases, and an orientation
to teen substance abuse. Also, training and support has been provided to the Basic Center
Coordinator! Associate Director by the National Victim Assistance Academy. The Safe Place
training uses materials and the training model developed by SafePlace to train workers at
business sites. We also use the Advancing Youth Development training for new staff.
Volunteers: Volunteer staff play an increasingly important role at the agency. They are recruited
and trained by the UA Y Youth Development Coordinator. Volunteer participation has been
enhanced by the AmeriCorps program which has provided AmeriCorps members to assist in youth
development, including the development of Safe Place. Different volunteer positions require
different levels of support and training. Youth Center attendants are trained in a group setting in
the fall and in the spring. They require twenty hours of training on procedures, nurturing, and
listening skills. Peer helpers require similar training with six additional hours of in-service
instruction from other service providers. Youth presenters receive training in presentation skills
and education about youth issues. Other training is provided as suited to the type of activity. All
UA Y volunteers are interviewed and screened by the Youth Development Coordinator, who then
schedules and supervises their activity appropriately with other UA Y staff. Recruitment varies
from public announcements, to volunteer fairs and includes the University of Iowa students
requiring experience for credit. We also use the service of the United Way and volunteer bureaus
to help recruit.
Client Information
4. Primary target: The UA Y programs are primarily targeted at teens and their families. For
several programs, younger children are served, such as in the Academic Mentoring Program. The
Teen Parent Program also serves the infants and small children of teen parents. As described
above some of the teens are runaway or homeless youth; some are prior victims of abuse; some are
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CITY OF IOWA CITY
runaway youth; discontinue the transitional living program that currently serves teen parents;
discontinue the Community Pregnancy prevention Program that was just funded for the next six
years. It is highly unlikely that we could continue to operate the Youth Center on a daily basis
without the help of United Way and local govemment funding. The overall impact would be a
dramatic loss of support and intervention to help young people respond to the challenges they
face. A likely impact would be an increase in juvenile crime, added health costs from not
helping teen parents, and poor student perfonnance in school due to increased barriers to
leaming. The expiration of federal funds and reductions in state and county funds this past year
was significant, but despite these reductions, UA Y's youth development programs are being
sustained.
Leveraging funds: As mentioned above, UA Y uses local funding to match state and federal
grants, with over $1,000,000 funds currently coming to the county to support services.
Community impact: As mentioned above, some of the impact ofUA Y's programs are
organized in various grant reports. Teen parents in UA Y's programs are less likely to have a
second pregnancy, more likely to finish school, more likely to be gainfully employed and able to
support themselves, and more skilled as parents. These outcomes are tracked and compared to
state and national averages. In the Academic Mentoring Program, outcomes indicate that
students improve academically and enjoy more success at school, as well as improve their
interaction at home. In UA Y's violence prevention programs, we have tracked a 50% reduction
in bullying incidents and improved self-esteem of participants. In general, the success of the
youth development programs has resulted in Johnson County being a safe and healthy
community.
Collaborations
9. With other agencies: Several collaborations are described in the Coordination section
above, including the CAPPP and AMP programs as well as the Youth Development project. All
three of these benefit youth served by UA Y -joining with other providers to reduce teen
pregnancy; working with mentors in the schools to improve academic achievement for at-risk
youth; and collaborating to improve out-of-school opportunities and civic engagement for youth.
10. Benefits of collaboration: In addition to the outcomes mentioned above, a benefit has been
to obtain additional state and federal resources. The Community Adolescent Pregnancy
Prevention Program grant scored the highest of any in the state, in part because of the effective
community partnership demonstrated that included the schools, MECCA, Mercy, and DVIP, and
will therefore bring almost $100,000 a year from the Iowa Department of Human Services for
the next six years.. The youth development collaboration resulted in being a national
demonstration project site and provided the opportunity to learn what is working in other
communities. The success of the Academic Mentoring case managers has been a factor in the
new school safety program's use of case managers to assist at-risk youth with identified mental
health and substance abuse needs and will likely lead to enhanced services for these youth.
11. Continued collaboration: Collaboration is a cornerstone of many of the successful UA Y
programs and will continue in FYll. The Street Outreach partnership with Four Oaks as well as
the FaDSS work with them is expected to coninue. The AMP and school safety project with the
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CITY OF IOWA CITY
students having difficulty at school; some are young people who are having challenges with their
peers. In the youth development program are target is all youth, that is any young person is
eligible to participate in many of those programs. One of the strengths of serving this range of
clients is that participants with many talents serve as role models for youth who are trying to gain
new skills. It also reduces stigma for youth such as victims, who are blended in and
indistinguishable from other youth using UA Y.
5. Client count: is attached on form B
6. Client satisfaction: UA Y tracks several outcomes that are specific to some of its programs to
determine its success. The following feedback systems are used as well:
(a) Client: UA Y uses client satisfaction surveys for various services. Interviews by
third party evaluators, peer reviewers, and funding sources are conducted with
clients. UA Y tracks referral sources and nearly 400 referrals last year came
from peers (20%), indicating client satisfaction. From all these sources the
indicators are that youth and parents are very satisfied with both counseling
and youth development services. We also incorporate client feedback in
design of services, involving youth in the design of several programs
including youth development, the Teen Parent Program, street outreach and
the Youth Center. This year U A Y has continued to pilot the use of the Youth
Program Quality Assessment (developed by High Scope) to evaluate youth
development programs.
(b) Community: UA Y funding sources include meetings with community members
during site visits and evaluations by third parties, such as the National
Resource Center for Family Centered Practice. UA Y is also involved in
several collaborative projects with other service partners in which community
satisfaction is assessed (such as Strengthening Families and the Youth
Development project). We also solicit community feedback to the board and
at open houses sponsored by the agency and solicit external community
feedback during staff evaluations. During this year's site visit of the runaway
programs, the reviewer stated that UA Y's aftercare program was the best of
any program she had ever reviewed.
Financial Management
7. Form C is attached
8. Funding need: ~U.A.:X'qs.eslQcalfun~ to match several state and federal grants, generating
over $1,000,000 in additional funding support for programs in Johnson County. In addition
United Way and local funds help augment services at the Youth Center and support counseling
for persons not eligible as victims or runaways. United Way and local funds also help pay for
the overhead of operating the Youth Center and the Family Service Center.
Lost funding: Without United Way and local funds, VA Y would be unable to obtain or sustain
several ofthe federally funded or state funded programs. For example we would have to
discontinue the UA Y program for victims; discontinue the street outreach and program for
United Action for Youth
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