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Home My WebLink About02-17-2011 Housing & Community Development Commission ~-~---,----------~._.~.."_._...__...,_...._..__.._-~..-....,.,-----.-- AGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION IOWA CITY PUBLIC LIBRARY, MEETING ROOM A 123 S. LINN STREET, IOWA CITY THURSDAY, FEBRUARY 17, 2011 6:30 P.M. 1. Call Meeting to Order 2. Approval of the January 6, 2011 Minutes 3. Public Comment of Items Not on the Agenda 4. Staff/Commission Comment 5. Review the Iowa City Housing Authority FY11 Annual Plan . Make a Recommendation to City Council 6. Discussion Regarding Applications for FY12 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Funding - Question/Answer Session 7. Adjourn ---~,",-,-~--~~,,,,-,,---,,,~--~-,-,-,,---~--""-~~"""-~-,~------_. ,~ 1 ~~~''l "-~--_.~ ~.. CITY OF IOWA CITY MEMORANDUM From: February 11, 2011 Housing and Community Development Commission Tracy Hightshoe, Community Development Planner February 17 HCDC Meeting Date: To: Re: The February 17 meeting will be held at the Iowa City Public Library in Meeting Room A and it will be structured around the Question/Answer session with the applicants for FY12 CDBG/HOME funds. The meeting will begin at 6:30 PM. A copy of the schedule for the evening and the staff reports for each application are enclosed. Iowa City Housing Authority - FY11 Plan The Housing Authority's Annual Plan provides details about current programs and the resident population served, as well as the Housing Authority's strategy for addressing the housing needs of currently assisted families and the larger community. The Plan will be reviewed by City Council in March. Before Council approval, HCDC needs to make a recommendation. FY12 Question/Answer Session: Different from prior years, there will not be a scheduled time for each public service and public facility applicant. Instead, all public service applicants will be present from 6:40 to 7:00 PM that evening to answers questions about their application. All public facility applicants will be present from 7:05 to 7:35 PM to answer questions. It is possible that HCDC members will not have a question for every applicant. Housing applicants have been scheduled for 10 minute increments to discuss their specific proposals. The ICCSD Grant Wood Elementary application was submitted as a public service. However, based on HUD guidance, it is considered a public facility expense and we will consider it as a public facility application. MECCA submitted an application for facility rehabilitation and equipment, but the equipment portion of their application can only be funded with public service funds. The staff report includes concerns or issues that staff may have regarding the proposed project. Staff advised applicants not to submit written materials in response to staff concerns. If Commission members have the same concern or any other concern, please ask the applicant that evening. HCDC may ask applicants to submit additional information. If so, all information will be collected and staff will mail all HCDC members the materials after the meeting to ensure all commission members have the same information. Please review the applications and staff reports. If staff had any concerns about the capacity of an organization or administration of a previous project during the past five years, it is included in the report. The Financial Terms for CDBG\HOME Applicants from the FY12 Applicant Guide is included in the packet. It clarifies Council's policy on financing terms for CDBG/HOME assisted projects. In regards to housing site locations, staff will provide an update about Council's guidance at the meeting. ( Over) February 12, 2011 Page 2 Staff will email the ranking sheets and proposed allocation form (excel format) to HCDC members. The forms are due back to staff on Monday, February 28. If you prefer to have hard copies of the forms, please contact staff. The forms can be delivered, mailed, faxed or emailed to my attention. HCDC will meet March 10 & 17 to review the groupings and to make funding recommendations. The March 10 meeting will be at City Hall, Emma Harvat Hall and the March 17 meeting will be at the Iowa City Public Library, Meeting Room A. If you have any questions about these items or will be unable to attend, please contact me at 356-5244 or by email at tracy-hightshoe@iowa-city.org. See you the 1 yth! MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6,2010 - 6:30 PM EMMA HARVAT HALL, CITY HALL PRELIMINARY MEMBERS PRESENT: Andrew Chappell, Scott Dragoo, Charlie Drum, Jarrod Gatlin, Holly Jane Hart, Michael McKay, Rebecca McMurray, Rachel Zimmermann Smith MEMBERS ABSENT: None STAFF PRESENT: Tracy Hightshoe, Linda Severson OTHERS PRESENT: Charlie Eastham RECOMMENDATIONS TO THE CITY COUNCIL: 1. The Commission voted 8-0 to recommend Aid to Agencies funding that continues the FY11 funding level for last year's applicants, funds five new agencies at their requested amounts, and reserves the remaining $7,197 as a contingency fund. FY12 AGENCY Request FY12 Recommendation Arc of SEI* $2,000 $2,000 Big Brothers/Bia Sisters $40.000 $32,000 Compeer $32,000 $5,000 Consortium for Youth Employment $16,000 $14,000 Crisis Center $44,000 $40,000 Domestic Violence Intervention $52,850 $52,000 Elder Services, Inc. $55,620 $54,000 4 C's* $2,000 $2,000 Four Oaks* $1,000 $1,000 Free Lunch Program* $2,000 $2,000 Free Medical Clinic $8,000 $7,500 Housing Trust Fund $40,000 $8,000 ICARE $8,950 $8,950 Lifeskills* $1 ,500 $1 ,500 MECCA $43,000 $10,000 MYEP $15,000 $10,000 Neiahborhood Centers $95,000 $60,000 Rape Victim Advocacy $12,600 $12,000 Red Cross $6,000 $6,000 Shelter House $39,050 $36,500 United Action for Youth $90,000 $60,000 Contingency $7,197 Total Allocations $606,570 $431,647 2. The Commission voted 8-0 to recommend that the City Council not pursue a HOME Consortium unless Coralville, as the second largest municipality, is interested in participating. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6, 2010 PAGE 2 of9 CALL TO ORDER: The meeting was called to order by Chairperson Michael McKay at 6:30 p.m. APPROVAL OF THE NOVEMBER 10 & 18. 2010 MINUTES: Chappell moved to approve the minutes. Hart seconded. The minutes were approved on a 7-0 vote (Zimmermann Smith not present at time of vote) . PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. ST AFF/COMMISSION COMMENT: Hightshoe noted that round three of the Single Family New Construction Program, which will fund 31 homes, will begin this spring. The intent of the program is to replace single-family housing that was eliminated due to flood related buy-outs. McMurray asked if this was the same as the UniverCity program and Hightshoe said that it was not. Hart asked how many of the homes in the UniverCity program had been rental stock and how many owner-occupied. Hightshoe said she was not certain; however she thought most of the homes considered did have an existing rental permit. (Zimmermann Smith arrives) REVIEW OF THE FY12 ALLOCATION PROCESS AND PROFORMA: Hightshoe stated that the online application process was up and running. She explained that this was the first time applications were being submitted online. Hightshoe said the system has been helpful in allowing staff to provide feedback to applicants prior to the submission of the application. Hightshoe said the first applicant workshop had been held December 28th and was attended by 10-12 people. The next applicant workshop will be held January 12'h following the Local Homeless Coordinating Board meeting. Hightshoe said that staff anticipates a lot of Public Service applicants this funding cycle due to the greater than usual funding amount for Public Services. McMurray asked why there would be so many additional applicants. Hightshoe explained that there is additional funding available for Public Services; typically the allocation is for between $10,000 and $15,000. This year there is approximately $100,000 available. McMurray asked if that had been well publicized and Hightshoe said that it had. Hightshoe stated that applications are due by noon on January 25th. There is a question and answer session for applicants and commission members scheduled for February 17th at the Iowa City Public Library. Once the number of applications has been determined, it can be better assessed how many meetings will be necessary to complete the question/answer session - if we need one or two meetings. The ranking sheets completed by commissioners should be turned in by February 28th. There are two meetings scheduled for March: one on the 10th and HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6, 2010 PAGE 3 of9 one on the 24th. She noted that due to timing of City Council's meeting schedule and HUD deadlines, the Commission will only have a few days after the March 24th meeting to revise its Annual Action Plan and submit their justification memo. City Council can review and approve the allocations at its May 3rd meeting, and work can start on funded projects as of July 1 st. McMurray asked when the site visits were scheduled to take place. Hightshoe said that site visits had not been scheduled, but typically take place prior to the question and answer session. She said that they would likely do a lunch tour of Public Facilities projects the week before February 1 tho She said that generally tours are not done for Housing projects because the locations are not always known, and that Public Services tours are not done to prevent issues with the confidentiality of service recipients. Hightshoe said that typically whatever Commission members are available to do so will tour four to six facilities over an extended lunch period (approximately 11 :30 to 1 :00). Hightshoe noted that if there were more than five Commission members who wish to go on the tour it would be considered a public meeting and she would have to know at least 24 hours in advance. Hightshoe explained that the proforma is the same as it has been for the last several years. She said that the proforma is only used for rental projects and is used to evaluate each project individually for its cash-flow, viability, and capacity to pay back debt. It is also used to compare projects to one another. Hightshoe said that a lot of research is required on the part of the applicant in order to complete the proforma and the document gives staff a good indicator about the project's overall viability and whether there is the possibility for loan repayment. McKay noted that Charlie Eastham of The Housing Fellowship had requested permission to ask questions about the proforma at this point in the meeting. Eastham noted that the ranking guidelines were useful for indicating categories; however, because the guidelines were published in 1996 any attempt to use the actual numbers in the guideline would be totally inaccurate. Eastham explained that some of the standards and requirements of the proforma wind up painting a less than accurate picture of the project as a whole. Eastham said that while it is prudent to use per-unit cost and operating expenses in evaluating the viability of a project, the goal for everyone providing affordable rental housing should be to have low rents. Eastham noted that the City's guidelines do not necessarily take that into account as there are no additional points awarded for low rents. There is no incentive to set rent levels below those required by HUD, an issue which Eastham thinks the Commission should address. Eastham said that for its last two projects The Housing Fellowship set its rents below the HUD standards and found that there was a huge market for that price range. Eastham said that the only way to get rents down to that level is to pay close attention to debt service and try to avoid as much debt service as possible. McKay said that he had been asked by a number of community members what role the Commission has in setting the guidelines and he had been unable to answer them as fully as he might wish to. McKay asked if it would be helpful to applicants to be provided more speCific guidelines. Hightshoe said that the proforma is used to pick up any red flags in the project's financing and administration. She said that there is a question on the application that asks how the project will address affordability issues. McKay asked if the Iowa Finance Authority's expense ratios are available to applicants and Hightshoe said they are available in the Qualified Allocation Plan to anyone who wants them. Hightshoe said that she did not think at this point the City would require all housing providers to meet the guidelines of the Low-Income Housing Tax-Credit Program for all types of rental housing projects. McKay said he was not suggesting setting that as a requirement; rather, he is suggesting making the guidelines available to applicants. Hightshoe said that was definitely possible, though she cautioned that different projects and lenders have different guidelines. Hightshoe explained that after the allocation HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6, 2010 PAGE 4 of 9 process each year the Commission reviews the process and determines whether or not any aspect of it should be changed. She said that would be a good time to review Eastham's proposal that extra points be awarded for low rents. McKay said that Eastham's suggestion would be something for the Commission to at least consider at that time. DISCUSSION REGARDING FY12 AID TO AGENCIES FUNDING REQUESTS: . Discuss Aid To Aaencies Applications Hightshoe introduced Linda Severson to present and answer questions on this topic. Severson explained that Aid to Agencies typically provides operational costs to non-profit organizations in the community. She noted that agencies were permitted to use the funding in whatever way they needed to, and that few restrictions were in place in terms of what the money could be spent on. She said that the funds were used for anything from utilities to insurance to matching funds for federal grants. Severson said that the flexibility of the funds is very helpful to local agencies because many of their funding sources come with specific strings attached. In the past, Aid to Agencies applications were reviewed by two City Council members who then made allocation recommendations to the full Council. This year, Council has asked HCDC to review the applications and make recommendations. Severson explained that one joint application was used by agencies requesting funding from Iowa City, Coralville, Johnson County and/or United Way. In FY11, $415,915 was allocated to 15 different agencies and programs; a contingency fund of $9,318 was retained for ~hat fiscal year. Severson said that the contingency fund is used for unexpected expenses. She npted that the contingency fund was not used every year, nor was it available every year. Severson noted that the Free Medical Clinic had applied for the funds one year due to an industry-driven, sudden and drastic change in their insurance premiums. Severson said that $1,500 ir)contingency funds had been allocated this year to help Shelter House deal with its bed-bug infestation. Severson said that, historically, Aid to Agencies has been a reliable and stable funding source to help agencies cover operational costs. Severson said that HCDC dollars typically help create or improve the environment to deliver community services and Aid to Agencies typically provides operational dollars. Severson said that Patti Fields of United Way and Amy Correia of Johnson County had spoken with her about discussing the Aid to Agencies allocation process and seeing if there are ways to change or improve it. Severson noted that if massive changes were going to be made to the process, then agencies would need as much lead time as possible, since this is a funding source upon which many agencies rely from year to year. Severson noted that $431,647 is available for FY12 allocations and asked where the Commission would like to start. McKay noted that there were a number of applications that were minimally different or the same as last year. He suggested addressing those applications first and then moving on to those requesting large increases in funding. Chappell noted that Amy Correia is a client of his on matters unrelated to her application. He said there is no conflict with his reviewing the application as f~r~s he is concerned, but that if someone had concerns about the appearance of impropriety he could reevaluate that for the next year's allocation process. At this point, however, he does not intend to recuse himself as he sees no conflict. Hightshoe noted that if a Commissioner feels he/she may have a conflict of interest or the appearance of a conflict of interest for the CDBG/HOME allocations then they can let her know ahead of time and she will have it reviewed by the legal department. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6,2010 PAGE 5of9 McKay suggested beginning with The Consortium for Youth Employment. Severson explained that this was a consortium of a number of agencies that are youth-serving that pool funds to help get youth ready for employment. Severson said that the program involves both classroom and practicum work. She said that the youths are paid a stipend rather than wages, but that the hope is that at the end of the program the youth would be offered a job at the placement site. Even if a job is not offered, then at least the youth will have some background information and experience that could help lead to other employment. Drum noted that a number of these children are foster children that are aging out of the system. Severson said that typically these are at-risk youths who do not have a lot of experience or exposure to regular employment. McKay asked if anyone had a funding recommendation for this agency, noting that the request was for $2,000 more than was allocated n FY11. Chappell said that he had not seen any applicatior)s that had jumped out at him as deserving a big bump in funding at the expense of another agency. He recognized that this could be a function of his not having been through this process before. He said that his understanding is that there is a certain level of expectation attached to these funds, and that taking funds from one agency to give to another should probably only occur with some pretty clear reasons. Chappell said that the funding level allows the Commission to consider allocating to existing agencies at the FY11 level and to add in the modest funding requests made by new applicants. Chappell said that his own recommendations had allowed for a $10,000 contingency fund and slightly reduced funding for a few agencies that had received significant allocations in recent funding cycles. Zimmermann Smith said that everyone can be funded at the FY11 level. The Commission indicated a consensus that they would like to have a contingency fund for FY12. Zimmermann Smith asked what the contingency fund would be if everyone was funded at their FY11 level and the new agencies were also funded. Hightshoe said that would leave $7,197 remaining as a contingency fund. Dragoo commented that this allocation formula seemed remarkably fair and easy. Hart said her only concern was that some of these agencies would likely be back before the Commission for FY12 CDBG/HOME funds. McMurray noted that there would be more money for Public Services this year, Chappell noted that the Commission did not know what the agencies had actually requElsted in FY11. Zimmermann Smith said that she did not see anything in the applications that g~ve a significant justification for an extra $30,000 being requested. Severson explained that in FY11, MECCA was reduced from a $27,000 funding level to a $10,000 funding level with the rationale that MECCA was requesting less than 1 % of their overall budget and MECCA could absorb it. Severson noted that MECCA had not seen it exactly that way, and that the cut was probably the biggest one in the last five to eight years. . Develop Aid To Aaencies Budaet Recommendations To Council Zimmermann Smith moved to fund agencies at their FY11 level, fund the five new agencies at their requested amounts, and to reserve the remaining $7,197 as a contingency fund. FY12 FY12 HCDC AGENCY Request Recommendation Arc of SEI* $2,000 $2,000 Bia Brothers/Bia Sisters $40,000 $32,000 Compeer $32,000 $5,000 Consortium for Youth Employment $16,000 $14,000 Crisis Center $44,000 $40,000 Domestic Violence Intervention $52,850 $52,000 : HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6, 2010 PAGE 6 of9 Elder Services, Inc. $55,620 $54,000 4C's* $2,000 $2,000 Four Oaks* $1,000 $1,000 Free Lunch Program* $2,000 $2,000 Free Medical Clinic $8,000 $7,500 Housing Trust Fund $40,000 $8,000 ICARE $8,950 $8,950 Lifeskills* $1 ,500 $1 ,500 MECCA $43,000 $10,000 MYEP $15,000 $10,000 Neighborhood Centers $95,000 $60,000 Rape Victim Advocacv $12,600 $12,000 Red Cross $6,000 $6,000 Shelter House $~9,050 $36,500 United Action for Youth $90,000 $60,000 Contingency $7,197 Total Allocations $606,570 $431,647 Chappell seconded. The motion carried on an 8-0 vote. Severson and Hightshoe noted that if the Commission wished to change the nature or the method for the Aid to Agencies allocation process to fall more in line with CITY STEPS or the United Way assessment then it would be helpful to give agencies as much advanced warning as possible about that. DISCUSSION REGARDING THE FORMATION OF HOME CONSORTIA WITH CONTIGUOUS MUNICIPALITIES: Hightshoe explained that in 2007 the Housing Market Analysis for the metro-area determined that there was a definite need for additional affordable housing. Hightshoe said that local governments are looking for ways to increase' affordable housing not just in Iowa City, but throughout the whole area. The Johnson County Council of Governments (JCCOG) has created a sub-committee to look at that issue. One strategy for increasing funding for affordable housing in the area is the idea of creating a HOME Consortium. Hightshoe explained that Iowa City is an entitlement city, which means that it is a city with a population greater than 50,000 people so it receives an annual HOME allocation for which we do not have to apply or compete for funds from HUD. A HOME Consortium would mean pooling the funding from contiguous communities and determining how much each community will get. Hightshoe said that the scenarios for a consortium that were presented to HUD indicated a funding pool of between $610,000 and $714,000 per year, depending on census data and which cities decided to join the consortium. Hightshoe noted that last year, Iowa City alone received $678,000. She said that joining a consortium would mean that Iowa City's actual HOME dollars to be spent in Iowa City may decrease (possibly substantially) and the consortia would have to determine how funds would be shared by the neighboring communities. Severson said that when the idea was presented to neighboring municipalities, Coralville indicated that it is not HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6, 2010 PAGE 7of9 interested at this time and North Liberty and Johnson County indicated an interest. Hightshoe stated that in the preliminary scenarios, if Coralville is not in the consortia, the total funding available may be substantially reduced. Hightshoe said that this is simply an idea that is being explored and HCDC is being asked for its input. Hightshoe stated the idea of a HOME consortium helps all the communities to start thinking about housing as a regional issue, but it may mean a reduction in funds to support housing depending on which communities are in the final HOME consortia. Zimmermann Smith said that if Coralville is not interested then it does not even make sense to discuss it. Hart said that she had a number of questions about this issue. First, she wondered if this would run up against the idea of a scattered-site policy and issues related to that that the City has agreed it wants to look into to. She said she also wondered how the funds would be allocated and who would be doing it. She said it concerned her that there could be fewer funds available for Iowa City. Hart said that a former City Council member with whom she was discussing the issue told her that HOME funds were already being used for projects in the wider area. Hightshoe clarified that HOME funds allocated to Iowa City could not be used outside of Iowa City, the one exception being Tenant-Based Rental Assistance (TBRA) administered by the Iowa City Housing Authority. She explained that communities that are not HOME entitlement cities can receive HOME funds by applying directly to the state. Coralville and North Liberty may have received HOME funds in the past through the State, but Iowa City has not awarded their HOME funds for projects outside its corporate boundaries. 1,,\1,'[ Hart said that she could not support such an ipea without knowing a lot more about the allocation process that would be used as sh~ was already concerned about funding for affordable rental housing in Iowa City and the implementation of scattered-site policies. Zimmermann Smith reiterated that it simply did not even make sense to discuss it if Coralville was not willing to participate. McMurray asked if Coralville had indicated why it was not interested. Severson said that Coralville's representative at the last JCCOG meeting had indicated that Coralville was not interested in a consortium and would be hiring its own consultant to examine affordable housing issues in their community. Hightshoe noted that there are three other HOME consortiums in the state: Waterloo/Cedar Falls, Omaha/Council Bluffs and Sioux City metro area. Hightshoe stated the preliminary interest from our neighboring communities was to use the HOME funds for owner-occupied housing rehabilitation. Chappell agreed with Zimmermann Smith that unless Coralville was interested it did not make sense to pursue it. McMurray asked what the benefits of a consortium would be. Zimmermann Smith explained that the idea was a good one in terms of thinking as a broader community; however, because the second largest community involved did not want to participate, there was no benefit to Iowa City because it would simply result in a decreased funding amount with only a limited ability to think and act more regionally. Severson said the Affordable Housing Committee also looked at different ideas. She said that one idea that was floated was having cities consider pre-approving housing designs as a way of reducing costs. Another idea that had been floated was inclusionary zoning, which was very controversial. Severson said that the idea ofGl consortium had been that while Iowa City might have to make some sacrifices in its affordabie~housing funding, the consistency and scope of affordable housing policy that would result for the larger region might be worth it. Severson said that an application for a consortium would be due by March 151 and would likely not be implemented until FY13, if the Commission chose to pursue the idea. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 6, 2010 PAGE 8 of 9 . Provide a Recommendation to City Council The Commission voted 8-0 to recommend that the City Council not pursue a HOME Consortium unless Coralville, as the second largest municipality, is interested in participating. Zimmermann Smith seconded. A vote was taken and the motion carried 8~0. MONITORING REPORTS: . Habitat for Humanity - Land ACQuisition (Chappell): Habitat purchased three lots, and has until June 30, 2011, to spend the remaining $19,000 of its $115,000 allocation. Habitat is seeking a home to purchase and rehabilitate, and is hoping to acquire that home no later than March. Hightshoe noted that Habitat had asked about the possibility of using the remaining funds for construction rather than acquisition and she had explained that such a change would have to go back before the Commission. . Aid to Aaencies - United Action for Youth. Elder Services Inc. (Chappell) The UA Y funds spent so far were used as matching funds for federal grants to support homeless and runaway youth and to administer programs for victims of crime. The CDBG funds paid salary and benefits for five different positions. Elder Services said that they had expended approximately $23,000 in CDBG funds. Hightshoe said that during the year the CDBG funds had to be amended to cover a CDBG eligible activity, due to an unexpected change in their case management services. . Johnson County Aa. Extension District - New Construction (Drum) Drum noted that he did not follow up on his assigned projects this month as he had failed to look at the agenda prior to the meeting to see that it was his turn. He offered his apologies and said he would provide a written report prior to the February meeting as the February agenda will be very busy. Hightshoe said that Johnson County Ag. had begun construction. . MECCA - Facility Rehabilitation (Drum) Deferred to February. . Crisis Center - Operations (Drum) Deferred to February. . FY07 & 08 Habitat for Humanity - Land ACQuisition (Draaoo) Dragoo said that all six lots for FY07 have been completed and are occupied by single families. One of the four lots has been completed and is occupied out of the FY08 funds. One of the remaining units is under construction and expected to be completed by May. The other two are slated for completion by Thanksgiving. He noted that the houses are being built "extra green' in order to save the occupants money over the long-term, and that the Commission has a standing invitation to tour the homes. ADJOURNMENT: Zimmermann Smith moved to adjourn. Gatlin seconded. The motion was approved 8-0. Phone: (319) 356.5400 FAY: (319) 356,5459 TDD: (319) 356,5404 . Washington Street. Iowa Ciry . Iowa. 52240.1826 Thursday, March 17,2011 TO: City Council FROM: Steven J. Radds, Housing Administrator SUBJECT: Iowa City Housing Authority Fiscal Year 2011 Annual Plan The Public Housing Reform Act requires submission of both a Five-Year and an Annual Plan. The Five-year PHA (Public Housing Agency) Plan desc' s the agency's mission and the long- term plan for achieving that mission over the subseque IV ars. . The Iowa City Housing Authority's c was submitted to HUD in April 2010. Th consultation process organized and offered b Development Office in the development of CITY S for Housing, Jobs, and Services for Low-Income Resid for Fiscal Years 2010 - 2015 '!lthority partjcipated in the City of Iowa City Community Iowa City's Consolidated Plan 011 - 2015. . Copies of the 5-Year Plan for Fiscal Years 2010- 2015 ar ailable in print in the ICHA Iowa City Housing Authority office and the internet via. the e-documents section of the ICHA website: or icha . A copy of the Fiscal Ye the ICHA Iowa City Housin be available on the intern" 4\ www.ice:ov.ore:licha ut the PHA's current programs and the resident population for addressing the housing needs of currently assisted The Annual Plan Pl;, served, as well as the families and the larger co 1 Annual Plan is attached and is also available in print in '6rity office. Once adopted by City Council copies will via the e-documents section of the ICHA website: 1.0 PHA Information PHA Name: Iowa Cily Housing Authority PHA Type: 0 Small 0 High Performing PHA Fiscal Year Beginning: (MMfYYYY): 07/2011 o Standard . .. :No:~~~~7-0226 ~ xpires 4~201l PHA 5- Year and Ann ual Plan u.s. Department ofHonsing and Urban Development Office ofPnblic and Indian Housin 2.0 Inventory (based on ACC units ai time ofFY beginning in 1.0 above) Number of PH units: 81 4.0 PHA Consortia .~ ..;: ..' ......'''''. D 5- Year Plan Only /:."~~,;,~,,,j o PHA Consortia: (01eck box ~~tting a joint P o Annual Plan Only 3.0 Snbmission Type o 5- Year and Annual Plan 6.0 (a) Id. -au PHA Plan"". . ents thai have been revisi:p1bythe PHA since its last Annual Plan submission: I;:I~ . Section 4.8 Ma.y Deny Assistance, ~.~ceuadeous Reasons (1-Year Period of Ineligibility); 4~ection 4.8 Must D f..< Social Security Nu ,"' ,': /'. "Isclosure; ;"i-Section 5.1 Waitin t Admissions and $ al Admissions; '{,,~~on 14.0 M ~<. .~ial s~JntY Number Disclosure; Section 19.7 ,,"'. :SismnCl Payments -Interim Reexaminations. a (b) Ideaa,'W~the ~location(s ere ep1iblic;,pmy obtain copies of the 5- Y ear and Annual PHA Plan. For a complete list of PHA Plan elem'el1~"S . on 6.0 of the instructions. PHA Code /';v--:~'r and complete !able below.) 1;ff#F No. of Units in Each Pro PH HCV Participating PHAs PHAl: PHA2: PHA3: 5.0 5- Year Plan. Complete items 5.1 and 5.2 only at 5-Year Plan update. 5.1 Mission. S1ll1e the PHA's Mission for servi,ng jurisdiction for the next five years: 5.2 Goals and Objectives. IdentiiY.tne PHA's q" low-income, and extremely low-income f1 . and objectives described in lhe previous 5- Year 8.1 tive office of the Iowa City Housing Authority and the Iowa City Housing Authority website: ~ .icgov.orgli ""~~. Hope,,!!!:Mixed Fmance~lkmization or Development, Demolition and/or Disposition, Conversion ofPnblic Housing, Homeownership P~ and Project~ Vonchers. Include statements related to these programs as applicable. V~i """ Capital 'fDi!provements. Please complete Parts 8.1 through 8.3, as applicable. trij: . Capital FUd Program Annnal StatementlPerformance and Evaluation Report. As part of the PHA 5- Year and Annual Plan, annually compl~~d submit the Capital FIUIIi Program Annual StatementlPerfomumce and Evaluation Report, form HUD-50075, 1, for each current and open ~'grant and CFFP financing. A~\; .~ Fnnd Program FIVe-Year Action Plan. As part of lhe submission of the Annual Plan, PHAs must complete and submit the Capiral FIUIIi ;'f~gram Five-Year Action Plan, form HUD-50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year Fior a five year period). Large capital items must be included in lhe Five. Y ear Action Plan. 7.0 8.0 Capital Fond Fmancing Program (CFFP). . o Check if lhe PHA proposes to use any portion of its Capital Fund Program (CFP)/Replacement Housing Factor (REF) to repay debt incurred to finance caprtal improvements, Page I of2 form HUD-50075 (4/2008) ._~---_._,~-~._~----~,.~_...----- 9.0 Housing Needs. Based on information provided by 1he applicable Consolidated Plan. information provided by HUD, and o1hey~era1Jy available data, make a reasonable effort to identifY 1he housing needs of 1he low-income, very low-income, and extremely low-incomeABinilies who reside in 1hejurisdiction served by1he PHA, including elderly families, families wi1h disabilities, and households of various races~~c\~gups, and o1her families who are on 1he public housing and Section 8 tenant-based assistance waiting lists. The identification of /- -'g needs iiiust~dress issues of affordability, supply, quality, accessibility, size of units, and location. ..~, ity Steps 2011 - 2015 identified elderly, small relat~d, la~ge. related, & all other 2,A?'h~!R,e' renters/owners =80% MFI & cost burdened at >30% & >50% as High Pnority Needs. .' "",;," /' 9.1 Strategy for Addressing Housing Needs, Provide a brief description of 1he PHA' s strategy for addres~~1he housing needs'ofijlmiJies in 1he jurisdiction and on 1he waiting list in 1he upcoming year. Note: Smal~ Section 8 only, and IDgh Perfa~PHAs complete 'DUlYror Annual Plan submission with the S- Year Plan. "'-i.f7~';", '~ii,,~3;; The ICHA will target elderly, disabled, & families w/children <18 re~i,d,~iJt,renters ~~% MFI; Will r?i'a~~!ze HCV budget authority & vou?her u~lization & lease-up rates for ~4;~Iic'"rt~~ng; Will pursue ?ther funcfin~:~, operat.e !BRA programs; Will contmue our volunt~ry FSS pro)}J,B.m' & mal~~~n the partnership w/lowa ArecVf,'< ASSOCiation of Realtors to promote Homeownershlp opport.\-l9~s for families. A)'~ 10.0 Additional Information. Describe 1he following, as well as any additional )~~tffiation HUD has requested 1~;~~~~ (a) Progress in Meeting Mission and Goals. Provide a brief statement 's progress 6flne:eting 1he mission and goals described in 1he 5- Year Plan. L-"" o. ""f{.l~~:, On a calendar year basis, the ICHA achieves a mfi1 mum .qf~B% of b,~1g~i:liu.thority & voucher utilization & lease-up rates for Public Housing. The ICHA scores for SEM~~&~f!AS ar1d"Jigh Performer. The ICHA has expanded affordable housing opportunities by operating TBRApf99rams with HOME funds from the State of Iowa & City of Iowa City. In partnership with the local Vetera6:-s~9~pital, we operate a HUD-VASH rental assistance program. The FSS program maintains an average !'lnrollr(l~t of 150 familt'?s & 68% of those families have an escrow savings ~ecount. Through the ICHA's FSS &~'HpIpeown_hfp programs, 128 amilies have become homeow.' -' ce 1998. '~ "",,' ./' ~. ,;";:<; (b) Significant Amendment and deviation/modification" lcatiOn. Provide 1he PHA's defInition Bf~igcincant amendment" and ~substantial "'';;l;~ . ".-;>' '., t.:r7..,~;'~ \:;ir;: \!~ . .At." <'rc:t}~C_'(<~~: federal statutory or regulatory cha~~;is maqtfifrfective andd63H~ opinion of the Authority, has either ubstantial programmatic or financial elf~~~~fthe program~:<idininistered by the Authority, or creates ubstantial or administrative ~g~ens beyond the 'programs under administration at the start of the Ian \'Hii \~~,1l;- -R,~ired Submission fqJ:' do~ts. Items (a) tilf. . encolli:Uge.i, Items . j'tbID- by 1he FreliiO .-, ~~~,~~ (a) Form '", 77, PHA Certifications of Compliance with the PHA Plans and Related Regulations (which includes all certifications relating to Civil Riglitsf!~:, .{b) Form H1JD..50b7P~'Certificatio~or a Drug-Free Workplace (pHAs receiving CFP grants only) '._(c)~Form H1JD..5007r:<!1Jfjficatj$(..-jffpayments to Influence Federal Transactions (pHAs receiving CFP grants only) (d):fo.rm SF-LLL, Discloiiife.4#ibbying Activities (pHAs receiving CFP grants only) (e j'Fofm SF - LLL- A, Discll!iiuri}of Lobbying Activities Continuation Sheet (pHAs receiving CFP grants only) (f) R:Ck-aent Advisory Bo:frd(RAB) comments. Comments received from 1he RAB must be submitted by the PHA as an attachment to 1he PHA PI<ii'~,HAs must aJSo'~fficlude a narrative descnoing their analysis of1he recommendations and 1he decisions made on these recommendations. (g) Chal1~ed Elements (h) FormiijUD-50075,1, Capital Fund Program Annual StatementlPerforman.ce and Evaluation Report (pHAs receiving CFP grants only) (i) FOm}~50075.2, Capital Fund Program Five-Year Action Plan (pHAs receiving CFP grants only) rc:;,~t 'iJJ)ffice Review. hi~dition to 1he PHA Plan template (HUD-50075), PHAs must submit 1he following '~~~,.~~ignature by mail or electronically with scanned signatures, but electronic submission is (i) must 1>el1ttacbC4.p",i#ionicaIly with 1he PHA Plan. Note: Faxed copies of1hese documents will not be accepted Page 2 of2 form HUD-50075 (4/2008) Waiting List Status We "turn-over" approximately 300 families per year. In order to maintain voucher utilization rates, we must process applicants from the waiting list, determine eligibility, and re-issue the vouchers. Typically if we process 100 applications; 50 families will respond; of the 50 families that respond, 25 will be determined eligible and actually lease a unit and utilize the voucher. The waiting is also reduced when it is "purged". "Purging" means we send a letter to every applicant, inquiring as to whether or not they want to remain on the waiting list. If the letter is "returned to sender", we send a follow-up letter to test the address on file. If we receive 2 instances of returned mail, the application is dropped from the waiting list. The exception to this rule is mail "returned to sender" from Shelter House and DVIP. Based on their internal procedures regarding mail, we drop applications after 1 "returned to sender". Our policy is to "purge" the waiting list every year and since 2003, I don't believe we have ever had more than an 18 month gap between "purges". Mass mailings to applicants (Free Tax Help brochures, brochures from other local and State of Iowa affordable housing providers, etc), always results in a "mini-purge" of applications. In our 2009 "purge", 1,450 applicants were removed from the Public Housing waiting list; 1,103 were rel110ved from HCV. In our 2010 "purge", a total of 1,398 applicants were removed from both waiting lists. Since closing the waiting lists on January 8, 2010, we have processed 552 applications in our top 2 preference categories: Families with children under the age of 18 or elderly or disabled families who are residents (have a legal domicile) in the Iowa City Housing Authority jurisdiction 24 CFR 982.207(b)(l); Adult families (2 or more household members) with no children under 18 years of age who are residents (have a legal domicile) in the Iowa City Housing Authority jurisdiction; The remaining 703 applicants do not have residency in our jurisdiction, or are single non-elderly, non-disabled residents. The breakdown by State: IL 521 IA 127 IN 17 WI 8 CA 4 NE 4 NV 4 MN 3 TX 3 GA 2 MI 2 PR 2 FL 1 MD 1 MO 1 NY 1 OH 1 PA 1 Regarding the number of Illinois applicants, I'll first quote Sherlock Holmes speaking to Dr. Watson: "How often have I said to you that when you have eliminated the impossible, whatever remains, however improbable, must be the truth',? Without conducting an exhaustive survey of each head-of-household, I can only determine the answer by anecdotal evidence - and Sherlock Holmes. The majority believe that we are either the only Housing Authority in Iowa, or we are the only Housing Authority in Iowa administering the HCV program. Why remain on the list? They do not understand our residency preference and what - indefinite wait for assistance - means. Another note, I'm guessing the ones that understand there are multiple housing authorities have applied to those multiple housing authorities. Last note, as of 12:20 PM, February 10, 2011, 95 applications were submitted via our online application. We are in the process of accepting these applications into our program management software. ICHA Participant Characteristics. DefInition of Participant (participant family): A person or family that has been adrriitted to the Iowa City Housing Authority's HCV or Public Housing program and is currently assisted in the program. Head of Household Characteristics. Total Families = 1,240 as reported to HUD: September 1, 2009 - December 31, 2010. (Totals do not add up to 100% because individuals can be counted in multiple categories): . Elderly or Disabled or Working . Elderly and/or Disabled . White Head of Household . Households Without Minor Children . 1 Person Households . Disabled . Working . Households With Minor Children . Female Head of Household with Children . African American Head of Household . Elderly . Elderly and Disabled = 1,191 (96%) = 865 (70%) = 818 (66%) =731 (59%) = 670 (54%) = 677 (55%) = 546 (44%) =509(41%) = 461 (37%) = 397 (32%) = 188 (15%) = 110 (9%) Income Sources as reported to HUD: September 1,2009 - December 31, 2010 (All Family Members: Many Families Have Multiple Sources of Income): . Social Security (SS)/Supplemental Security (SS1) . Employment . Family Investment Program (FIPIWelfare) . With any Other Income . With FIPIWelfare as Sole Source of Income =64% =44% = 9% = 22%* = 3% * Child Support, Self-Employment, Unemployment Insurance, Other Non-Wage Sources. Length of Participation as reported to HUD: September 1, 2009 - December 31, 2010: . Less than 1 year . 1 to 5 years . 5 to 10 years _' 10 to 20 years . Over 20 years = 232 (19%) = 514 (41 %) = 291 (23%) = 164 (13%) = 37 (3%) Bryn Mawr Estates 1 0.1 % 0 0.0% 1 0.1 % City of Hills 1 0.1 % 1 0.1 % 0 0.0% City of Kalona 1 0.1 % 0 0.0% 1 0.1 % Manville Heights 1 0.1 % 1 0.1 % 0 0.0% Mormon Trek Village 1 0.1% 1 0.1% 0 0.0% South Pointe 1 0.1% 1 0.1% 0 0.0% Windsor Ridge 1 0.1% 0 0.0% 1 0.1% Wylde Green 1 0.1% 0 0.0% 1 0.1% TOTAL 1174 92.1% 736 63% 438 37% * The total vouchers in use, as of 1/21/2011, in the City of Iowa City (825) represents 5% of the total number of rental units (16,780) in the City of Iowa City. All Funding sources: Housing Choice Voucher, Tenant Based Rental Assistance, Veterans ."--'" ' ..~.-~~~,~~"-~--_.",-~-~,'~"'--~-~ Voucher Utilization: All Vouchers, as of 1/21/2011, by City or Iowa City Neighborhood Association. * The key component of the Housing Choice Voucher program is choice. The family chooses where to live, The Housing Authority does not choose for them. Currently, 460 Johnson County landlord/owners participate in all rental assistance programs. Households Households w/minors Households w/minors {includes Households with no (includes non-school with no minors, % of non-school aged), % of All Vouchers, by Total by % of total minors, total all vouchers = aged), total = all vouchers location, total = 1,174 Location vouchers = 736 63% 438 =37% City of Coralville 211 16.5% 110 8.6% 101 7.9% Grant Wood 109 8.5% 53 4.2% 56 4.4% Village Green 93 7.3% 75 5.9% 18 1.4% City of North Liberty 86 6.7% 45 3.5% 41 3.2% Walden Woods 82 6.4% 66 5.2% 16 1.3% Washington Hills 57 4.5% 52 4.1% 5 0.4% Wetherby Friends & Neighbors 52 4.1% 21 1.6% 31 2.4% Broadway 47 3.7% 22 1.7% 25 2.0% Downtown 34 2.7% 33 2.6% 1 0.1% Northside 32 2.5% 22 1.7% 10 0.8% Northwest 32 2.5% 16 1.3% 16 1.3% Friendship 30 2.4% 21 1.6% 9 0.7% Miller Orchard 30 2.4% 21 1.6% 9 0.7% Lucas Farms 24 1.9% 7 0.5% 17 1.3% Longfellow 23 1.8% 16 1.3% 7 0.5% Waterfront 21 1.6% 16 1.3% 5 0.4% Hunters Run 18 1.4% 18 1.4% 0 0.0% Peninsula Area Neighborhood 18 1.4% 10 0.8% 8 0.6% Weeber-Harlocke 14 1.1% 13 1.0% 1 0.1% Oak Crest 13 1.0% 9 0.7% 4 0.3% Sycamore Mall/lndustrial Park 13 1.0% 6 0.5% 7 0.5% Creekside 10 0.8% 7 0.5% 3 0.2% Momingside/Glendale 10 0.8% 9 0.7% 1 0.1% College Green 9 0.7% 9 0.7% 0 0.0% City of Solon 9 0.7% 9 0.7% 0 0.0% Johnson County 8 0.6% 5 0.4% 3 0.2% Lone Tree 8 0.6% 4 0.3% 4 0.3% West Side 8 0.6% 3 0.2% 5 0.4% Paddock Neighborhood 7 0.5% 7 0.5% 0 0.0% Park West 7 0.5% 2 0.2% 5 0.4% City of Tiffin 7 0.5% 2 0.2% 5 0.4% City of Wellman 7 0.5% 7 0.5% 0 0.0% City of Oxford 6 0.5% 2 0.2% 4 0.3% Melrose Avenue 5 0.4% 3 0.2% 2 0.2% Oak Grove 5 0.4% 4 0.3% 1 0.1% Goosetown 4 0.3% 4 0.3% 0 0.0% Pepperwood 3 0.2% 0 0.0% 3 0.2% City of Riverside 3 0.2% 1 0.1% 2 0.2% Shimek 3 0.2% 0 0.0% 3 0.2% Ty"N"Cae 3 0.2% 0 0.0% 3 0.2% University of Iowa 3 0.2% 1 0.1% 2 0.2% City of Amana 2 0.2% 1 0.1% 1 0.1% Residence prior to admission - Currently Assisted (HCV, HOME Tenant Based Rental Assistance & Public Housing): . Johnson County . All Other State of Iowa Counties . State of Illinois . All Other States = 1,035 (84%) 103 (8%) = 69 (6%) 30 (2%) Iowa City Community School District (ICCSD) information: . Total ICCSD Emollment K-12 . Total ICCSD Eligible for Free/Reduced Lunch (29.6% of total) . Total ICHA Minors K-12 . Total ICHA K-12 Eligible for Free/Reduced Lunch . Total ICHA Minor Children = 11,692 = 3,461 = 811 =629 = 1,163 ; i I I ! ! I I r- I I I I jjj I \II jjj 0 () CD ! ... 0 N i ,;. ... 0 N - .. \II I 'lii 0 I () ! I I ~I I I I ~ ... ... 0 . . N 0 0 0 0 ~ 8 i I ci I I - z .. I W ~ ;;; I I a.. 0 ; i () ! I l- I I ! Z : w i I :E i I I w ! I > - 0 I i I a:: i u no ... <( 1!!i ;; a; ! 0 ..J ~ U III 0 ~ ::f E I- 0 III ::> ii: N 0 I u.: 0( 01 , , I c: () I '5 I I I \ I Cl u.. I I Z I I I in - \ I I I I i :J .. I I 0 w I I :I: - i .. I I I () 0 i i I I :J () CD I :J I I I a.. 1 I I i I M I I ! ... 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N C (;10 .."C -oCl> ~m t\l '" -0 0 ~$ f- "'a5tu .5:.:: ~ o ~ - o N ! \ \~' ~\ \ I 011 \ 8\' 10 o . \ 0 ~\\~!~'\O N \"'10 IN \ \ \ i \ 1 IIH I ,1:l .. ~ .{ E ~ .. w ~-\ ~ - ~.q- ~\ N ~ i \ 8 o \ ~\\ ~ \ ;!: >- <I: "C "0 (ij 1\ .{ W ~L~ "'I, '" ~ \ 1 , -01 ~'\ ~\ t\l III CI> .{\ ?;; 1:l (ij , ~ .{ i \ ~\ !I\ \ !\ ~\ I ~ , \ I \ "C ~ ~ t\l co '" .{ ?;;\ i "' 10 .{ \ \~, ,\ , WI i, 8\ 8'\ I 8 0010 ;:;~ ~- ~ M\ '" 0 r- r-1 "'I ~\ - \ ,I I I , , II 'Ell"' \ III CI> u)' ~\ il\ ~\ 1\.{, g\ .n! I \ \ i \ \ \ I" I \ 1 1\ I \ I \ \ ,i \ I, \ \ I I \ j Timeline and Analysis of the Housing Authority's efforts to create a Resident Advisory Board (RAB) March 2009 In March 2009, The Housing Authority surveyed all active Public Housing tenants and Family Self-Sufficiency (FSS) program participants (211 families) to determine interest in serving on a Resident Advisory Board (RAB). Twenty-six (26) families responded. May 2009 In May 2009, The Housing Authority sent the 26 RAB interest survey respondents a copy of the survey used to collect citizen input for CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low-Income Residents 2010 - 2015. Eight (8) families responded. October 2010 In June 2008, the Iowa City Housing Authority's Public Housing unit located at 608 Eastmoor, Iowa City, Iowa, was severely damaged by flooding. It was located in the 500 year flood-plain. Due to the City of Iowa City's intent to purchase all properties located the 100 and 500 year flood-plains, the Housing Authority submitted a Demolition/Disposition applications to the Federal Department of Housing and Urban Development (HUD). HUD requires RAB input/comment for Demolition/Disposition applications. The 26 respondents to the Housing Authority's March 2009 RAB Interest Survey were contacted to submit input/comments - none responded. Analysis of the recommendations submitted by Resident Advisory Board (RAB) and the decisions made on these recommendations. There appears to be very little interest in Housing Authority participating families in serving on a RAB focusing on solely on Housing Authority programs and services. The majority of comments received via 2 separate survey instruments are beyond the scope, power, and authority of the Iowa City Housing Authority to impact these concerns, or other City Departments and Community Based Agencies are better suited to meet these concerns. Examples include fixing streets, repairing abandoned homes, empowering neighborhoods, dealing with perception of City-wide increase in criminal activity, etc. The Iowa City Housing Authority and the City of Iowa City Neighborhood Services will continue the initiative we launched in 2008: "Good Neighbors-Strong Neighborhoods". The idea is to partner with Neighborhood Associations to develop strategies to promote the peaceful enjoyment of the neighborhood for all residents. Our goal is the increased participation of Housing Authority clients in the activities sponsored by the City of Iowa City Neighborhood Associations. Through the Office of Neighborhood Services, the City of Iowa City supports and encourages neighborhood action and provides ideas and resources that can help shape the future of a neighborhood. The City coordinates with the Neighborhood Associations to work through their short and long-term needs that best serve the interests ofthe neighborhood within the goals of the larger community. The City of Iowa City also provides financial and technical assistance in the printing and mailing of newsletters and meeting notices. CITY OF IOWA CITY FY12 ALLOCATIONS TIMELINE Dates Subject to Change Dec. 17, 2010 Dec. 28, 2010 Jan. 12, 2011 Jan. 25, 2011 Feb. 17,2011 Feb. 2~ 2011 Mar. 10, 2011 Mar. 17, 2011 March 29/2011 April 1, 2011 April 21, 2011 May 2, 2011 May 3, 2011 May 3, 2011 July 1, 2011 Public notice that CDBG and HOME applications are available CDBG/HOME Applicant Workshop, Emma Harvat Hall, City Hall, 4:00 PM CDBG/HOME Applicant Workshop Emma Harvat Hall, City Hall, 11 :00 AM Applications due to City of Iowa City by 12 noon HCDC meeting: question/answer discussion with CDBG/HOME applicants. Iowa City Public Library, Meeting Room A, 6:30 PM HCDC ranking forms due to City staff HCDC meeting: review of groupings and consensus funding scenario. City Hall, Emma Harvat Hall, 6:30 PM (CDBG/HOME applicants encouraged to attend, but not mandatory) HCDC meeting: recommendation on CDBG/HOME funding awards. Iowa City Public Library, Meeting Room A, 6:30 PM (CDBG/HOME applicants encouraged to attend, but not mandatory) HCDC justifications memo due for council packet Draft FY12 Annual Action Plan done - 30-day comment period begins HCDC meeting: Review FY12 Annual Action Plan and recommendation to City Council Expiration 30-day comment period on the FY12 Annual Action Plan City Council: public hearing on the FY12 Annual Action Plan (If needed, joint HCDC/City Council meeting) City Council Meeting: resolution-approving the FY12 Annual Action Plan Start FY12 projects (If awarded funding, no expenses may be incurred prior to both July 1 AND execution of a CDBG/HOME agreement) 2/9/2011 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FY12 CDBG/HOME QUESTION & ANSWER SESSION IOWA CITY PUBLIC LIBRARY, MEETING ROOM A THURSDAY, FEBRUARY 17, 2011 AT 6:30 PM 6:40 _ 7:00 PM PUBLIC SERVICES - All Applicants: Big Brothers Big Sisters, Compeer Program, Crisis Center, DVIP, Emma Goldman Clinic, IC Free Medical Clinic, Local Foods Connection, Mayor's Youth, MECCA, NCJC, Progressive Education, Shelter House, Successful Living, Sudanese American Community Center, Systems Unlimited, Table To Table, UA Y 7:05 - 7:35 PM PUBLIC FACILITY - All Applicants: Arc of Southeast Iowa, CMHC, Crisis Center, DVIP, ICCSD Grant Wood Elementary, Mayor's Youth, NCJC, MECCA, Old Brick Foundation, PATV BREAK HOUSING TIME AGENCY NAME CONTACT PHONE # E-MAIL 7:50 pm Dolphin International LLC Raj Tripathi 847.668.8156 bhattvj23@msn.com 8:00 pm The Housing Fellowship - CHDO Operating Exp. Maryann Dennis 358.9212 mdennis@housingfellowship.com 8:05 pm The Housing Fellowship - Pre-Development Loan Maryann Dennis 358.9212 mdennis@housingfellowship.com 8:15 pm ICHA - TBRA Steve Rackis 887.6065 steven-rackis@iowa-city.org 8:25 pm IV Habitat for Humanity - Homeownership Mark Patton 337.8949 mark@iowavalleyhabitat.org 8:35 pm IV Habitat for Humanity - Owner Occupied Rehab Mark Patton 337.8949 mark@iowavalleyhabitat.org 8:45 pm Mayor's Youth Roger Lusala 341.0060 r.lusala@myep.us 8:55 pm Shelter House Crissy Canganelli 338.5416 x1 02 crissy@shelterhouseiowa.org 9:05 pm Successful Living Deborah Lyon 358.6800 dlyon@icsuccess.org 9:15 pm Systems Unlimited Dion Williams 338.9212 m. keough-jerrick@suLorg 9:25 pm United Action for Youth Jim Swaim 338.7518 jimswaim@unitedactionforyouth.org Resolution 10-393, Approved 9/7/2010 CDBG AND HOME PROGRAM INVESTMENT POLICIES Economic Development Economic development projects making application to the CDBG Economic Development Fund will be reviewed by the Council Economic Development Committee. The Council Economic Development Committee will make a recommendation to the City Council for each project proposed for funding. Said recommendation shall include the amount of CDBG assistance to be allocated and the terms of investment. Typically, for-profit business projects will receive low-interest loans; whereas, non-profits may be recommended for forgivable loans or grants. Decisions regarding investment terms for economic development projects will be made based on the nature of the project including, but not limited to, the risk, potential for growth, the number of and quality of jobs created for low-moderate income persons, the ability to repay a loan and the amount of other funding leveraged. Housing Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0%) for non-profit owned projects and prime rate (determined at the time the CDBG\HOME agreement is executed by the City) minus two points for for-profit owned projects with an amortization period up to thirty (30) years or the period of affordability, whichever is less. Homeownership. Each year Iowa City adopts resale/recapture provisions that apply to all HOME assisted homebuyer projects. The recapture/resale provisions shall be the same for both CDBG and HOME assisted homebuyer projects. These provisions are set forth in the Annual Action Plan for the year the funds were allocated to the Subrecipient/Recipient. Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant. Exceptions. The City may grant a different interest rate and/or a different repayment option based on the nature of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of housing provided, the beneficiaries, the amount of other funding leveraged and the location of the site. Public Facilities The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds, utilizes these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are completed by the City and\or subrecipents. The following policy applies to CDBG assistance provided to non-governmental subrecipients ("governmental" includes only jurisdictions with taxing authority as provided for in Iowa Code ). Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein, which will be secured by a mortgage or other comparable security instrument. The compliance term of the earned grant will be determined by the formula also provided herein. At the end of the applicable compliance term the lien or other security instrument will be released by the City. If the real property is leased, the lease shall be for a period that matches or exceeds the compliance term of the earned grant. . Earned Grant: A lien against the real property being assisted, or other comparable security, which is repaid only upon transfer of title, rental of the property, or termination of services or occupancy as outlined in the applicable CDBG Agreement. If the subrecipient fully satisfies the terms outlined in the applicable CDBG Agreement the mortgage against the property, or other security instrument, will be released by the City following the completion of the compliance period that begins on the date of FY12 Applicant Guide 14 ".. "~'-"""'''~'-'^'~'~'~'~~~~-~~''-~'~'~'-~~-''-''''''~-~~-- execution of the mortgage or security instrument. . Earned Grant Formula: The total amount of CDBG assistance allocated to a subrecipient in anyone City fiscal year for a "public facility" project divided by $10,000 equals the number of CDBG compliance years for the Earned Grant. (For example: $20,000 in CDBG assistance divided by $10,000 would equal a compliance term of 2 years or 24 months). If the Earned Grant Formula results in a compliance term of less than one year (12 months) the minimum compliance term shall be one year (12 months). The maximum compliance term for any CDBG assistance shall be no more than twenty (20) years. Public Service Public Service projects as defined in 24 CFR 570.201 (e) shall receive CDBG assistance in the form of a grant with a term of not less than one year. FY12 Applicant Guide 15 I ~ I f~~~~'t ~ _I!!!.!-'- ..... ..... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Dolphin Lake Point Enclave Number Pg.1 Project Address 2410 Highway 6 East Activity Type Housing CITY STEPS Priority High - Low Income Related Renter Households CITY STEPS Goal Rehabilitation of Existing Housing Stock: Promote the rehabilitation Achieved and preservation of Iowa City's existing housing stock. (P. 48) 0-30% MFI 0% Beneficiaries 31-50% MFI 16% 51-80% MFI 58% >80% MFI 26% Amount Requested $640,000 Repayment Terms 10 year forgivable loan. PeriodofAffordabm~/ Compliance Period Applicant is requesting a 10 year affordability period. Percent of Project 100% Publicly Funded Leveraging Ci~ Funds $0 in other funds for each CDBG/HOME dollar requested Property Taxes Property will pay taxes. _.._."~._.,..,--_._~-~._.,~.,--,_.------,,.__...,._"-~~------,,-- I ~ I ~~~-"'" t...~~~~ -...:::...... "-L'- -........ ~ CITY OF IOWA CITY STAFF ANAL YSIS Rental housing for income eligible households is a high priority under CITY STEPS. Applicant accepts tenants from the STAR, persons Documentation of with disabilities, and tenants from area shelters. Applicant has Project Need renovated 64 units at the property, hired a security firm to patrol the grounds, installed fencing around most of the property, and increased screening procedures. This project may have rents below the fair market rents which will allow more people to rent without Section 8. Vacancy rate may need to be adjusted higher. Project Budget Debt service the first year is $100,000 and none thereafter. What type Discussion of debt is this and does it end after the first year? Please verify. Applicant will accept partial funding. Project Coordination with Existing Services Applicant accepts referrals from Shelter House - STAR, persons with & other Services disabilities and persons transitioning out of shelters. Available in the Community Applicant History or Applicant received $188,000 in FY09 and FY10 funds to provide Capacity to Successfully down payment assistance to eligible homebuyers. Due to an Complete the economic downturn and an inability to receive buyer financing, the Proposed Project project was unable to proceed as planned. 1. Unable to properly analyze pro forma until debt and equity issues verified. Summary of Items 2. Rehabilitation will be subject to federal labor provisions (Davis to be Addressed Bacon "prevailing" wages). 3. Lead based paint regulations will apply. 2 I! j ~~5._"'" ~-<t~l!='"!. ~ ~.I' -........ - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page The Housing Fellowship - CHDO Operating Funds Number Page 14 Project Address 322 E. 2nd Street, Iowa City Activity Type Housing CITY STEPS Priority High - CHDO Operating Expenses CITY STEPS Goal Need for increased capacity within non-profit organizations that Achieved develop affordable housing. (P. 40) Beneficiaries Agency wide. Owns and/or manages 138 affordable rental homes. Amount Requested $40,000 or 5% of the final HOME entitlement allocation. (Amount of HOME entitlement not known at the time of application) Repayment Terms G ra nt PeriodofAffordabm~/ NA Compliance Period Percent of Project 9% Funded by CDBG/HOME Leveraging City Funds $11.09 in other funds for each HOME dollar requested Property Taxes Tax exempt; however makes payment in lieu of taxes (38% of full taxes paid) I ~ I !~~!:'t ~ ...~ -...... - CITY OF IOWA CITY Documentation of Project Need Project Budget Discussion STAFF ANAL YSIS Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The Housing Fellowship (THF) has been in operation since 1990. THF now owns and/or manages 138 affordable rental units occupied by low-income households, developed and sold 17 owner-occupied homes into a land trust to ensure permanent affordability and administers a revolving loan fund for low-income renters to pay for security deposits. The financial management responsibilities have grown extensively. THF manages four separate limited partnerships. THF currently has six full time employees. The CHDO funds requested will help THF achieve financial stability and cover operating costs to plan housing projects. The 2007 Affordable Housing Market Analysis encourages the City to increase the capacity of non-profit housing providers that develop affordable housing. The project is an operational grant allowed under the HOME program. The HOME program caps CHDO operating expense to 5% of the HOME allocation. Funds allocated for CHDO operating expenses are not an eligible cost for CHDO set-aside funds. This project can also be funded partially through CDBG funds as a public service project; however any CDBG funding provided would be subject to the CDBG cap on public services. The applicant has a long history of working with a variety of agencies, organizations and private businesses. HACAP, the Neighborhood Centers, Shelter House and Four Oaks/Youth Homes are permanent members of the Housing Fellowship. Applicant has successfully managed hundreds of thousands of dollars of CDBG and HOME funded projects. THF has experience and a successful track record with the acquisition, construction and management of affordable housing. THF qualifies as a Community Housing Development Organization (CHDO). Applicant received CHDO operating funds in FY08, 09, 10 & 11. 1. If not funded, is a larger operating line of credit necessary? 2 ~-~,,~~~,-"..~...-,.~.~,,-^-<~'~. '".,-"""-"~--~------~-----~~.._.~-~-~.~.-.- ,-~ I ~ j ~~=-_... !~~!:'"!. ~ ....,~ -.,......... - CITY OF IOWA CITY STAFF REPORT FY12 CDBG/HOME APPLICANT REVIEW Project Name & Page The Housing Fellowship, Corridor Woods Limited Partnership - Pre-Development Loan Number Page 24 Project Address 322 E. 2nd Street, Iowa City Activity Type Housing CITY STEPS Priority High - CHDO Pre-development Loan CITY STEPS Goal Increase access to pre-development assistance to explore the Achieved feasibility of housing projects (P. 40) Beneficiaries NA - Pre-Development Loan Amount Requested $10,500 Loan at 0% interest to be repaid when applicant obtains Repayment Terms construction financing. The funds are waived if the project is deemed infeasible. Period of Affordability/ NA Compliance Period Percent of Project 5% Funded by HOME Leveraging City Funds $18.24 in other funds for each HOME dollar requested Property Taxes Paid according to Iowa law for LIHTC projects ~",,",'_''-__'-'___~''''-X_~"~'-_'_._'_'_'__~_____._'' - I ~ j ~~~-""" !~~!:~ ~ -~, .....,.., ....... CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The application requests funds for predevelopment expenses (professional fees, application fees, engineering, L1HTC reservation fee, etc.) for a March 2011 L1HTC application that will create 22 affordable rental homes (8 homes in Mackinaw Village in Iowa City and 14 in North Liberty). Project specific pre-development assistance is intended to assure that CHDOs have access to funds for up-front, eligible project expenditures. The preparation of a L1HTC application is time consuming and expensive and L1HTC projects often have multiple layers of subsidized financing. Applicant has limited cash flow to explore the feasibility of this project. The 2007 Affordable Housing Market Analysis encourages the City to increase the capacity of non-profit housing provides with access to pre-development assistance. Under HOME regulations, if the project is deemed unfeasible the pre- development loan may be waived for CHDOs only. The purpose of this provision is to provide CHDOs an opportunity to identify and investigate possible projects. If the project is unable to proceed for reasons that are beyond the control of the CHDO, the CHDO is not financially burdened by exploring the project's feasibility. To be eligible for a pre-development loan, the funds must be project specific and must receive HOME funds for development. THF received FY10 HOME funds to acquire the land. The pre- development assistance will be pro-rated to be used for Iowa City homes only. The application is due in March, however if funded THF must pay the reservation and construction loan oriqination fees. The applicant has a long history of working with a variety of agencies, organizations and private businesses to ensure the success of each project and of the families living in each home. The THF has applied and received L1HTC for two prior rental housing projects. Applicant has successfully managed hundreds of thousands of dollars of CDSG and HOME funded projects. THF has experience and a successful track record with the acquisition, construction and management of affordable housing. THF qualifies as a Community Housing Development Organization (CHDO). Applicant received a CHDO pre-development loan in FY09 for Aniston Village LP. 1. FY12 HOME funds are not available until July 1, 2011. Funds can't be used for reimburse prior expenses. Will this timeline create a problem? Will sufficient pre-development expenses remain that can be paid after July 1? 2 .-"'.'__M'."'~___~"_~_'_~'___~'~~""'_'''''''''''''''''~___~__''''__'"_'_ - I ~ 1 ~:.5._..... ~~"'fll~~~ ~ -.!-'- ...... ...... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Iowa Valley Habitat for Humanity Number Page 44 Project Address Sites not identified. Activity Type Housing CITY STEPS Priority Medium - Owner-occupied housing, any housing problem with household income < 50% of median income. CITY STEPS Goal Priority Housing Needs: Elderly and small family owner households Achieved experience high degree of housing problems, especially cost burden. 0-30% MFI 0% Beneficiaries 31-50% MFI 100% 51-80% MFI 0% >80% MFI 0% Amount Requested $180,000 Repayment Terms Loan at 0% with repayment at time of sale by homeowner. Period of Affordability/ Applicant proposes minimum 10 years. Recapture Provision - if the Compliance Period home is sold, the loan is repaid with net proceeds. Percent of Project Funded by 36% CDBG/HOME Leveraging City Funds $1.85 in other funds for each CDBG/HOME dollar requested Property Taxes Property owner will pay taxes. I ~ j :::;"'5....__... !"~t"ii!:'"t. ~ ....., -..... - CITY OF IOWA CITY STAFF ANAL YSIS CITY STEPS recognizes the cost burdens of homeownership on low to median income households. Documentation of Project Need Habitat's homes are affordable (average $650 per month mortgage) and highly energy efficient. Applicant requests funds to purchase lots to construct affordable homes. The program will place recapture provisions on the homes. If sold, the loan is fully repaid from net proceeds to the City at 0% interest. Applicant's budget includes lot acquisition at $38,000 per lot. Project Budget Discussion In addition to these funds, the applicant has commitments for $60,000 in volunteer labor. Also listed is $65,000 in grants and $60,000 from the Housing Trust Fund of Johnson County. Project Coordination Iowa Valley Habitat for Humanity works with volunteers, donors, with Existing Services & other Services agencies, churches, and businesses to build permanent, safe housing Available in the for persons under 50% of median family income. Community Applicant History or In FY07 applicant received $220,000. Units were completed on Capacity to 10/1/10. In FY08 applicant received $117,000. Projected date of Successfully completion of units is 12/1/11. In FY10 applicant received $60,000. Complete the Projected date of completion of units is 12/1/13. Applicant has shown Proposed Project a history of completing projects. 1. Applicant states construction of both 4 homes and 6 homes. How many homes are proposed? Summary of Items 2. Are lots available at $38,000 per lot? to be Addressed 2. Are the funds from grants ($65,000) and Housing Trust Fund of Johnson County ($60,000) secured? 2 I ~ j ~~~_.... !~~!l:~ ~ ".,~ -...... - CITY OF IOWA CITY STAFF REPORT FY12 CDBG/HOME APPLICANT REVIEW Project Name & Page Iowa Valley Habitat for Humanity - Owner-Occupied Rehab Number Page 53 Project Address Sites Not Identified Activity Type Housing CITY STEPS Priority High - Owner-Occupied Housing Units CITY STEPS Goal Physical improvements including handicap accessibility features that Achieved may assist elderly owners to age-in-place is a high priority (p. 92). 0-30% MFI 33.3% Beneficiaries 31-50% MFI 33.3% 51-80% MFI 33.3% Amount Requested $40,000 Repayment Terms Grant/Conditional Occupancy Loan Period of Affordabi/ity/ CDBG program rules do not mandate a period of affordability. Compliance Period Percent of Project 48.5% Funded by CDBG Leveraging City Funds $1.06 in other funds for each CDBG dollar requested. Property Taxes Property owners will pay taxes ,~ I .:;:;~=_..... f~~!:'"t. ::::: ....~ ...,...,-.aa.... - CITY OF IOWA CITY STAFF ANAL YSIS Applicant proposes building 15 wheelchair ramps and make modifications on 15 homes for handicap accessibility. The goal of this Documentation of project is to enable elderly residents below 80% LMI to stay in their Project Need homes by making the houses more accessible. The elderly population will save significant money by not having to move into an assisted living or nursing home. Project Budget All matching private funds and volunteer work has been committed except for a grant from the Heritage Area Agency on Aging for Discussion $10,000. ProjectCoordinauon Iowa Valley Habitat for Humanity works with volunteers, donors, with Existing Services & agencies, churches, and businesses to build permanent, safe housing other Services Available for persons under 50% of median family income. in the Community Applicant History or Capacity to Successfully Applicant has the capacity to implement and complete federal Complete the Proposed awards. Project 1) What is the status of the $10,000 grant from the Heritage Area Agency on Aging? 2) Has this type of work been done before by the Iowa Valley Habitat Summary of Items for Humanity? to be Addressed 3) To be consistent with the City's Housing Rehabilitation program, mobile homes would receive a grant and non-mobile homes would receive a conditional occupancy loan payable upon sale of the home. 2 I ~ I ~~5._..... f~~~'"t. ~ -.., ......... ...... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Mayor's Youth Empowerment Program - Wheelchair Accessible Number Homes, Page 62 Project Address Site unidentified Activity Type Housing CITY STEPS Priority High - Non student renters up to 50% of median income CITY STEPS Goal Priorities for persons with disabilities: increase the supply of Achieved affordable accessible housing (p. 81) Beneficiaries 0-30% MFI 100% Amount Requested $99,800 Repayment Terms Applicant does not identify repayment. PeriodofAffordabm~/ Required 20-year period of affordability for new construction. Compliance Period Percent of Project 21% Publicly Funded Leveraging City Funds $3.71 in other funds for each CDBG/HOME dollar requested Property Taxes Property will pay taxes until tax exemption status is granted. I ~ I ~~'5._..... f~~!='"!. ~ "~L' ~...I.L CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services A vai/able in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Applicant proposes purchasing land to construct two homes that are accessible for persons with disabilities. The homes would be zero- entry homes with roll in showers, wide halls and doorways, and accessible appliances. The 4 bedroom homes would be rented by bedroom to individuals with mobility impairments with shared access to the bathrooms and kitchen facilities. CITY STEPS encourages the development of affordable accessible housing and the resources necessary to make accessibility improvements to homes. The revenue projected is based on $1 ,488/month per home. This may not be possible as rent may be capped at the rate for shared or group housing if any tenants have Section 8 vouchers. Housing & Inspection determines the zoning classification and the Housing Authority must use the correct payment standard based on this classification. Applicant does not show a HOME loan repayment. The proforma does not show the ability to repay a HOME loan due to a large first mortgage with a private lender. Estimated operating expenses of $3,000/year include utilities. The amount budgeted would only be $125/month per property for all utilities: water, sewer, trash and electric. Based on the proforma, the organization is absorbing all management and accounting/legal fees. Applicant includes a $99,800 equity investment on the proforma. This is the amount of HOME assistance proposed, so would not be considered applicant equity. Applicant has partnered with the Department of Human Services, Mental Health and Disability Services and the Iowa City Community School District to provide services for persons with disabilities and at- risk youth. Applicant has the capacity to implement and complete federal awards. Currently, applicant owns and/or manages eight rental properties occupied by individuals with disabilities. Applicant administers close to $1,000,000 annually in state and county contracts. 1. The project requires a 20-year period of affordability per HOME rules as it is new construction. Is this an issue? 2. If project revenues do not meet project expenses, including debt service for the first few years, does applicant have agency resources to cover any funding gaps? 2 I ~ I !~~!:'t ~~_.I' -......... - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Shelter House Lodge Number Page 74 Project Address No site identified at this time. Activity Type Housing CITY STEPS Priority High - non student renter households under 50% of MI, serves persons and families at-risk for homelessness. (p. 92) CITY STEPS Goal Continue to develop Single Room Occupancy (shared/group housing) Achieved type housing for persons living alone with access to supportive services (p. 93) Beneficiaries 0-30% MFI 100% Amount Requested $275,000 Repayment Terms 30-year 0% interest loan, payments starting in year 6 PeriodofAffordabm~1 20 years, HOME regulations require a minimum 15-year period. Compliance Period Percent of Project 79% Funded by CDBGIHOME Leveraging City Funds $0.27 in other funds for each CDBG/HOME dollar requested Property Taxes Tax-exempt I ~ I ~~~~'t ~ ..., ......,......... CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinauon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Shelter House will purchase a duplex for a second Lodge to provide permanent supportive housing for six unrelated chronically homeless adults, each diagnosed with a chronic mental illness. Research shows that people who live and work together, and have significant control over their lives, can overcome homelessness and recover from their mental illness, becoming active, contributing members of the community. Preference will be given to military veterans. Qualifying veterans may stay at the shelter for as much as two years, but the average stay will be six months. Shelter House will provide the initial shelter and training in the shelter facility. Candidates must demonstrate competencies and earnest desire to work. Residents share in running the home, including domestic chores and maintenance. 79% of the project ($275,000) is publicly funded and will be used for building acquisition. $75,000 for rehab and accessibility will be funded by the Housing Trust Fund of Johnson County on the terms of a 30- year, 0% interest loan with payments starting in year four. The duplex will have 6 bedrooms, and the total public cost per bedroom is $45,833. Based on the proforma, the rent for each tenant would be $328/month (starting Year 2). Is applicant paying all utility expenses? There is $2,100 or $175/mo budgeted for operating expenses. There are tenant contributions of $3,672. What is included in this fiqure? The applicant has a history of working with several area partners. This project will rely on partnerships with Goodwill, Housing Trust Fund, Community Mental Health Center, the Consultation of Religious Communities, ICHA, Dept. of Veteran Affairs, NAMI, Tasks Unlimited and several others. Shelter House successfully administers federal and state funds. Shelter House was awarded FY11 to funds to acquire property for a similar project. 1) Please see the budget concerns noted above. 2) Are funds budgeted for the supportive services to be provided for tenants? 2 I ~ I ~~~~'t ~ __,~ -~ - CiTY OF IOWA CiTY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Successful Living - Rehabilitation of the Dodge St. House Number Page 88 Project Address 416 S. Dodge St. Activity Type Housing CITY STEPS Priority High - Non student renters up to 50% of median income CITY STEPS Goal Preserve existing affordable housing through rehabilitation (p. 59) Achieved Beneficiaries 0-30% MFI 100% Amount Requested $92,500 Repayment Terms Applicant does not identify repayment. Period of Affordability/ 20-year compliance period. Compliance Period CDSG program rules do not mandate a period of affordability. Percent of Project 48% Funded by CDBG Funds Leveraging City Funds $1.06 in other funds for each CDSG dollar requested Properly Taxes Tax Exempt I ~ I !~~~'t ~ _-L'- -......... - CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinaffon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Applicant proposes to rehabilitate their 9 unit Single Room Occupancy property at 416 S. Dodge. The rooming house was built in the early 1900s and is in need of significant rehabilitation including HVAC, kitchen and bath improvements, new flooring, windows, beam installation and other improvements. CITY STEPS encourages the preservation of existing affordable housing, housing for persons leaving institutions and those with special needs. The revenue projected is based on $175/month per tenant. Based on their HOME agreement, rent may be increased to $200/month as of July 1, 2010 for 5 targeted units and up to $366/month for the remaining four units (depending if the tenant has a Section 8 voucher). Applicant does not budget for any building reserves or management fees and only for $250/month for utility expense under Operating Expenses. Applicant identifies $12,234 in debt service for the first year and none thereafter. What type of debt is this and does it end after the first year? Please verify. For long term viability, applicant may need to consider rent increases or identify additional sources of funding to cover future rehabilitation costs. Applicant does not identify any repayment. Does the applicant request a conditional occupancy loan? Applicant coordinates with other social service agencies for supportive services their clients may need. Applicant has received prior City and federal funding for the acquisition of residential properties. Successful Living operates three properties with SRO residences at 716 N. Dubuque St., 214 Church St. and 416 S. Dodge St. Applicant needs to improve their report timeliness. 1. The property was funded with HOME funds in 1996. The HOME period of affordability does not end until June of 2016. The project may only be funded with CDBG funds as HOME funds can't be reallocated to a HOME funded activity during the period of affordability. 2. Please review the budget concerns and verify debt service for this project. 3. If State funding is not received, will the project proceed? 2 I ~ I ~~~_..~ ~~~;.!:'"'- ~ ~-'~ -...... - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Systems Unlimited Rehabilitation of Systems Unlimited Homes (6) Number Page 100 Project Address 2125 Broadway, 1950 Grantwood, 1918 & 1920 Hollywood Blvd, 2002 & 2004 Hollywood Blvd Activity Type Housing CITY STEPS Priority High - Non student renters up to 50% of median income CITY STEPS Goal Preserve existing affordable housing through rehabilitation (p. 59) Achieved Beneficiaries 0-30% MFI 100% Amount Requested $70,000 Repayment Terms Applicant does not identify repayment. PeriodofAffordabm~/ Minimum period of affordability per HOME regulations is 5 years. Compliance Period Percent of Project Funded by CDBG/HOME 71% Funds Leveraging City Funds $1.06 in other funds for each CDBG dollar requested Property Taxes Tax Exempt ,,-,---",-_,~-,---~~,--~,=,,~-'~---"-'~""~'..-----~--'-,-,"--.,._.,.,~ I! 1 -...= -..... !~~!:"!. ~ "_I~~ ...........a.a- CITY OF IOWA CITY Documentation of Project Need Project Budget Discussion STAFF ANAL YSIS Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Applicant proposes to rehabilitate six of their homes for persons with disabilities. Improvements include window replacement, accessibility improvements, ADA compliant ramps where needed, roof replacements, and HVAC improvements. CITY STEPS encourages the preservation of existing affordable housing and housing for persons with special needs. The six homes serve 18 individual tenants. Each house has three tenants. Rents range from $325/month to $240/month. Under HOME rules, maximum rent is $366/month for SRO units. Applicant estimates $42,480 in gross rental income. For 18 tenants, this represents $197/month. Gross revenue needs to be adjusted to the current rent structure. Need to confirm if the tenant pays for utilities. The applicant budgeted $2,640 under operating expenses. If applicant pays all utilities, this would only be $36/month per house. Applicant identifies $2,603 in debt the first year that decreases to $1 by year 6. Applicant coordinates with other social service agencies for supportive services their clients may need. Applicant has been in operation for over 40 years and has 800 employees. They administer a budget of $19 million and oversee $12 million in federal funds. 1. Please review the budget concerns and verify debt service for this project. 2. Based on the current proforma, the applicant does not propose loan repayment; however there is ability to repay the loan based on the proforma submitted. 2 I ~ j -...= -lit :t~ji!='t ~ ..., -~ - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page United Action for Youth - Teen Parent Transitional Living Number Program, Page 112 Project Address Project site unidentified Activity Type Housing CITY STEPS Priority High - Non student renter households under 50% of MFI. CITY STEPS Goal Continue support of transitional housing for unaccompanied youth Achieved (p. 93). Beneficiaries 0-30% MFI 60% 31-50% MFI 40% Amount Requested $480,000 Repayment Terms Applicant does not identify repayment. Period of Affordability/ 15 years. HOME regulations require a minimum 15 year period of Compliance Period affordability. Percent of Project 91% Funded by CDBG/HOME Leveraging City Funds $0.10 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt .._~...,.~"~,,,--_._-,~-~-_.._".',.~.,._,-,. ...".._~.._------- -" I ~ I t~~~'t "'-....~....,~ ...,..."....I.L. CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Applicant proposes to purchase a 4-6 unit apartment property to be used by older teens (up to age 21) and teen parents who are enrolled in UA Y's Teen Parent Program and Transitional Living Program. Unaccompanied youth and teen parents struggle to find affordable, adequate housing. Presently UA Y rents cluster sites and a few scattered sites for youth in the program. By purchasing a single site with 4-6 apartments, cost savings can be directed to other supportive services for the youth served. While in the program youth receive support and education on how to maintain a household, budget their finances, parenting skills and work toward self-sufficiency. Housing assistance is limited to 21 months; however the average stay for teens exiting the program is 352 days. All youth were enrolled in an educational proQram. Applicant expects $8,400 in gross rental income. Based on five units, this is $140/month. Much of the revenue, $50,000 annually, is from the Transitional Living Program grant. Is this a long term source of funds? How many years has applicant received these funds? Annual insurance and maintenance cost appear high; however no management fees or property taxes (first 1-2 years until tax exemption is granted) are budgeted. Will applicant pay all utilities? Operating expenses are approximately $380/month if 5 units purchased. Project expenses exceed property revenue in Year 4. There is no debt repayment, HOME or private debt. Project is 100% financed with proposed grants and fundraising. Is this project viable over 20 years? Applicant maintains or contracts to provide services to the teens in the program including five full time family support workers, a health educator, childcare worker and a pediatric nurse practitioner. All services are coordinated through an Individual Transitional Living plan for each youth. Applicant coordinates with area agencies to provide needed services. Applicant successfully administers federal and state funds. Applicant received CDBG public service funds (Aid to Agencies) in FY07, 08, 09,10 and 11. 1) Please see project budget discussion. 2 ~-,..~"-"..."~".....~,.~< ~.. ".._..--------,-,._......--._"_.._-_.~...._--~"<-,....." I ~ I ~~~_..... ~~~lt~ ....-;;;.....~!!!!.!..-~ ........ ...... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page The Arc of Southeast Iowa - Facility Rehabilitation Number Page 126 Project Address 2620 Muscatine Avenue Activity Type Public Facility CITY STEPS Priority Medium - Handicap Facility CITY STEPS Goal Provide supportive services to non-homeless special needs Achieved populations of Iowa City. 0-30% MFI 56% Beneficiaries 31-50% MFI 21% 51-80% MFI 23% Amount Requested $210,922 Repayment Terms Conditional occupancy loan Period of Affordabi/ity/ 21.09 years Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt I ~ 1 ~~'5._""" ~~~~!:'"!. ~...'"lIIr"'.L" ..,.. ...a.L. CITY OF IOWA CITY STAFF ANAL YSIS The Arc of Southeast Iowa provides advocacy, information/referral, programs and services for mentally and physically handicapped children and adults. The proposed project is a comprehensive facility improvement to better service children and adults with disabilities, as Documentation of well as their families. The project includes construction and Project Need installation of a fully handicap accessible ADA compliant playground; installation of building sprinkler system; bathroom and kitchen remodel for full accessibility, including addition of accessible shower facilities and installation of commercial grade flooring tiles. Project Budget The applicant has bids from several contractors for the proposed Discussion project. Project Coordination with Existing Services & The Arc of Southeast Iowa has been around for 54 years and is the other Services Available oldest continuously operating disability provider agency in Iowa City. in the Community Applicant History or In the last five years, the applicant has received two CDSG awards Capacity to Successfully and has successfully administered these funds. The applicant Complete the Proposed Project received CDSG award in FY09 and FY10. 1) The applicant is asking for a large amount of CDSG funds without outside funds being applied to this project. Would it be possible Summary of Items for other funds to be used to match the CDSG funds? to be Addressed 2) If the proposed projects cannot be fully funded, what are the facility improvement priorities? 2 I ~ I ~~::._....... f~~!='"l. ~ ".L' .....-.Jt.L. - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Community Mental Health - Install Elevator Number Page 132 Project Address 507 College Street Activity Type Public Facility CITY STEPS Priority High - Mental Health Services CITY STEPS Goal Public facility that focuses on mental health services is a high priority Achieved (p. 92) 0-30% MFI 87% Beneficiaries 31-50% MFI 9% 51-80% MFI 3% Over 80% MFI 1% Amount Requested $171,150 Repayment Terms Conditional occupancy loan Period of Affordabfflo// 17.1 years Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt I ~ 1 .;::;~-=._..... ~~~!='~ ~ -.., ...........I.L. CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinauon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The Community Mental Health Center for Mid-Eastern Iowa (CMHC) provided mental health services to 2,664 individuals in FY10. Currently, wheelchair access to the service level of the CMHC is provided by a concrete ramp that is in poor condition and requires a wheelchair to travel a distance of 80 feet along the ramp while rising nine feet vertically. The proposed project would install a two-stop, 2000 Ibs. capacity hydraulic passenger elevator. A new stairway would also be installed from the garden level up to the main level of the CMHC building a 507 College Street. The proposed project is funded fully with CDBG funds. No matching funds have been identified. The applicant's PATH Program, which provides outreach to the homeless or near homeless population living with a mental illness, works extensively with Shelter House, Free Medical Clinic, DVIP, and the Free Lunch Program. The applicant received CDBG awards in FY07 and FY10. 1) Has the applicant budgeted for on-going elevator maintenance expenses? 2) If exterior renovations are required, those plans must be reviewed and approved by the State Historic Preservation Office. 3) Are there non-CDBG funds that can used on this project? 4) Only 56% of the clients are residents of Iowa City. 2 I! I ~~5.._"'~ ~~.,.!='"t. ~ ...., ................ CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Domestic Violence Intervention Project Number Page # 145 Project Address Confidential Activity Type Public Facility CITY STEPS Priority High - Emergency Shelter CITY STEPS Goal Strategy: Improve and maintain existing shelter facilities. (Page 70) Achieved 0-30% MFI 73% Beneficiaries 31-50% MFI 15% 51-80% MFI 5% >80% MFI 7% Amount Requested $6,500 Repayment Terms Conditional occupancy loan Period of Affordability/ 1 year Compliance Period Percent of Project 93% Funded by CDBG Leveraging City Funds $0.07 in other funds for each CDSG dollar requested Property Taxes Tax exempt I ~ I .:::~=_..... ~~~!:'"!. ~ ...., .....,..,......... - CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed I DVIP provides shelter, crisis intervention and support services to victims of domestic violence and their children. A critical aspect of the program is to provide a safe environment while the client moves beyond the initial stages of crisis. The shelter has housed more than 6,300 women and children since the facility was constructed in 1993. Applicant requests funds to replace 15 bedroom and interior doors. CDBG funds make up approximately 93% of the project's budget. It is unclear if applicant secured bids for the expenses stated in the budget breakdown. DVIP collaborates with a wide range of community groups working on housing issues and support services, such as Shelter House, Iowa City Housing Authority, STAR, The Housing Fellowship, Home Ties, DHS, Iowa Workforce Development, Johnson County Coalition Against Domestic Violence and the Local Homeless Coordinating Board. DVIP has received a number of CDBG funding awards, including funds to construct and subsequently rehab the current facility. In the past, DVIP has shown sufficient capacity to complete the projects. Applicant received CDBG (public facility) funding in FY06, 07, 08, 09, 10,and11. 1 . 40% of the clients served by applicant live outside of Iowa City. Are there other funding sources available? 2. Does applicant have a capital reserve budget? Applicant has requested funds over the last several years for small repair/maintenance items that could possibly be funded through reserves. 3. All work will be subject to federal labor provisions (Davis Bacon "prevailing" wages) and must comply with federal procurement standards (competitive bids) for the proposed work. 2 I ~ j .::::~=_..... ~~~;!='"!. ~ -.., .....~ - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page ICCSD Grant Wood Elementary-Equipment Number Page # 212 Project Address 1930 Lakeside Drive Activity Type Public Facility CITY STEPS Priority High-Youth Services As more families and children enter poverty, public services activities CITY STEPS Goal that focus on youth services are a priority. (pg. 92). Achieved There is a need for more services for more services for families and children (pq. 78). 0-30% MFI 57.5% Beneficiaries 31-50% MFI 5.8% 51-80% MFI 0% >80% MFI 36.7% Amount Requested $33,400 Repayment Terms Conditional occupancy loan Period of Affordability/ 3.3 years Compliance Period Percent of Project 33% Funded by CDBG Leveraging City Funds $2.05 is leveraged for every dollar of CDSG funds Property Taxes Tax exempt I ~ I f~~~~8t ~"_,~ .....---...-. - CITY OF IOWA CITY STAFF ANAL YSIS 63% of students at Grant Wood Elementary School are at or below 50% of median income. Because of the inadequate band width available, students are not able to use many on-line programs such Documentation of as "Success Maker." The Iowa City School District realizes the Project Need importance of these programs and has committed 2/3 of the support of the costs for installing fiber optics at Wood. The online programs would be especially beneficial to assisting the children attending the after school and summer programs. 56 of the 60 kids in the afterschool program are on free lunch. CDBG funds are 33.3% of the project's budget. The school district Project Budget would be contributing the other 66.7%. Iowa City Parks and Discussion Recreation and the After School Program at grant Wood would benefit from the services as well. ProjectCoordinauon with Existing Services ICCSD coordinates services for students with many different agencies & other Services Available in the and offices in the community. Community Applicant History or The School District received funds in FY05 for their Grant Wood Capacity to Family Resource Center. It established separate accounts and Successfully completed program requirements on time. It administers many federal Complete the and state programs and grants. Proposed Project 1. All work will be subject to federal labor provisions (Davis Bacon - Summary of Items prevailing wages) and must comply with federal procurement to be Addressed (competitive bid) procedures. 2. If not funded, would the school district proceed or would the project be delaved? 2 I ~ I !~~''r ~ --., ..... ........ CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Mayors Youth Employment Program Upstairs Renovation and Property Acquisition Number Page # 152 Project Address 407 Highland Court Activity Type Public Facility CITY STEPS Priority Medium - Handicap Center CITY STEPS Goal Promote and support self-esteem enhancement, family and parental Achieved counseling, skills development, and communication skills (p.79) and supporting affordable childcare for children with disabilities (p.78). 0-30% MFI 49% Beneficiaries 31-50% MFI 16% 51-80% MFI 20% >80% MFI 15% Amount Requested $148,702 Repayment Terms Conditional occupancy loan PeriodofAffordabm~/ 14.8 years Compliance Period Percent of Project To be determined- we don't know what percent of purchase price the Funded by CDBG down payment will be Leveraging City Funds To be determined- we don't know what percent of purchase price the down payment will be Currently paying property taxes until tax exemption status is granted. Property Taxes For this project the estimated value of taxes generated would be $19,000. ,~ j ~~~:I:'t ~ "I!!..," ......~ CiTY OF IOWA CiTY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinauon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed MYEP is the only agency in area providing an after school program for children with disabilities ages k-12 and only agency serving providing youth employment opportunities for at risk youth with disabilities. Current facility needs upgrades to be suitable for clientele and new facility would expand opportunities for employment. CDBG funds make up approximately 100% of the project's budget. It appears the applicant has secured bids since the line items are included. Not included in the budget was the total amount of purchase for the acquisition and whether MYEP had a loan approved already. Also, not included in the budget was the amount to rehab the acquired property. MYEP partners with many local agencies including the Iowa City School District, Kirkwood Community College, UA Y, the ARC, Systems Unlimited, Hope House, etc. MYEP was successful in completing a CDBG funded exterior rehab of the existing building in FY 10. It currently serves over 230 families. 1. Does applicant have a capital reserve budget? 2. All work will be subject to federal labor provisions (Davis Bacon - prevailing wages) and must comply with federal procurement standards (competitive bids) for the proposed work. 3. This is only a down payment. Can applicant get a loan for the remaining amount of the purchase price? What would be the total purchase price? 4. Can applicant get funds to rehab the newly acquired property? 2 I ~ j -....= -..... f~.;!:'"? ~ -.., ......~ CiTY OF IOWA CiTY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Pheasant Ridge Building Rehabilitation Project Neighborhood Centers of Johnson County(NCJC) Number Page # 159 Project Address 2651 Roberts Road Activity Type Public Facility CITY STEPS Priority High - Neighborhood/Youth Facilities/ Childcare CITY STEPS Goal Child care facilities that are affordable to LMI Achieved households or accept Title 20 funding would be a high priority (pp. 75, 78) as would youth facilities (pg. 78). 0-30% MFI 55% Beneficiaries 31-50% MFI 21% 51-80% MFI 15% Amount Requested $62,250 Repayment Terms Conditional occupancy loan Period of Affordabfflo// 6.25 years Compliance Period Percent of Project 93% Funded with CDBG Leveraging City Funds $0.08 in other funds for each CDSG dollar requested Property Taxes Tax exempt I ~ 1 ~~~~'t ~ ...., .....~ CiTY OF IOWA CiTY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed NCJC provides education and support for low income children, youth, and adults. The Pheasant Ridge Building has tears in its siding. Water is reaching the sheathing and the center is experiencing water damage. Repair is needed before they experience further damage. CDBG funds make up approximately 93% of the project's budget. Applicant did not state NCJC has a long history of coordinating with area non-profits, organizations, neighborhood groups, neighborhood businesses and local community leaders. There is no duplication of services as there are limited subsidized day care options in the area. NCJC has been successful in completing a variety of CDBG funded public service and public facility projects over the last 20 years. NCJC has received a number of CDBG allocations for both the Pheasant Ridge and for the Broadway Neighborhood Center. Applicant operates with a budget of approximately $1,900,000 and 55 full-time staff. They are accredited by the National Association for the Education of the Young Child (NAEYC) and have the capacity to complete the proposed project successfully. Applicant has received CDBG (public facility) funds in FY05, 06, 08, 09 and 10. 1. Does applicant have a capital reserve budget? 2. All work will be subject to federal labor provisions (Davis Bacon- prevailing wages) and must comply with federal procurement standards (competitive bids) for the proposed work. 2 I ~ I !~~~'t ~ "!!!!.L'- ....,~ CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page MECCA-Equipment Number Page 166 Project Address 430 Southgate Avenue Activity Type Public Facility CITY STEPS Priority High: Substance Abuse Services Continue to offer support to local agencies that provide outreach programs to individuals with drug and alcohol problems (pg. 82) CITY STEPS Goal Prevention and Outreach Activities: increase accessibility to Achieved physical/mental health care (p. 71) Homeless and Homeless Prevention: Support substance abuse counselino to persons at risk of becomino homeless (P. 64). 0-30% MFI 61% Beneficiaries 31-50% MFI 9% 51-80% MFI 3% >80% MFI 27% Amount Requested $16,293 Repayment Terms Grant Period of Affordabilityl To be determined by the value of the equipment and the depreciation Compliance Period schedule. Percent of Project 100% Funded by CDBG Leveraging City Funds $0 funds leveraged for each CDBG dollar requested Property Taxes Tax exempt but they do pay $25,000 per year in Lieu of Taxes I ~ I (~~~'t ~ "_I~ -.:;;;:. - CITY OF IOWA CITY STAFF ANAL YSIS Applicant provides substance abuse counseling and treatment Documentation of along with HIV/AIDS services to approximately 3,250 people a Project Need year. Physical environment is number one complaint among clients. Old windows create a draft which is unpleasant for clients and staff and drives up utility costs. Project Budget CDBG funds are 100% of the project's budget. The applicant Discussion had an architect give a cost breakdown for the windows. Project Coordination MECCA is actively involved with Criminal Justice Coordinating with Existing Services & Committees, the Johnson County Empowerment Board, other Services Available Juvenile Crime Board, Iowa City Schools, and other in the Community organizations within the community. MECCA has received a number of CDBG funding awards, Applicant History or including funds to construct the current facility in 1985, the transitional housing facility in 2001, and funding for public facility Capacity to Successfully or services for the last 4 fiscal years. Applicant has received Complete the Proposed Project federal, state and local funds to administer programs. Applicant employs a professional administrative staff. 1. Only 30% of MECCA clients are Iowa City residents. Can other entitities also assist with the cost? 2. Can agency contribute any matching funds? Summary of Items 3. Does applicant have a building reserves budget? Applicant to be Addressed has requested funds over the last few years for small repair/maintenance items that could possibly be funded through reserves. 4. All work will be subject to federal labor provisions (Davis Bacon - prevailing wages) and must comply with federal procurement (competitive bid) procedures. 2 I ~ I -...= -..... !~iii!=~ ~ ..., ..... --.... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Old Brick Number Page 172 Project Address 26 E. Market Street Activity Type Public Facility CITY STEPS Priority High - Public Facilities and Improvements (General) Medium - Removal of Architectural Barriers CITY STEPS Goal Investing in the physical facilities used by non-profit organizations Achieved would prolong the life of their facilities and enable the agencies to continue their missions. (Page 92) 0-30% MFI 36% Beneficiaries 31-50% MFI 27% 51-80% MFI 18% Over 80% MFI 19% Amount Requested $ 49.600 Repayment Terms Conditional Occupancy Loan Period of Affordability/ 4.96 years Compliance Period Percent of Project 96% Funded by CDBG Leveraging City Funds $.04 in other funds for each CDBG dollar requested Property Taxes Applicant pays payment in lieu of taxes in the amount of $1,896.00 I ~ I ~~~!:'t ~ ...''- .....~ - CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Old Brick is 154 years old and is listed on the National Register of Historic Places. The facility is used by thousands of community members each year. Wheelchair bound patrons, volunteers and staff lack safe, reliable and independent access to the building because both the east and west side doors are not functioning properly. The application does not state if bids were received to determine the cost of replacing the doors. The project relies heavily on the receipt of CDBG funds to succeed. Old Brick relies on volunteers from a cross section of the community to sustain the daily operations. The facility acts as a community gathering space for civic, educational, cultural and social events. In addition, the Agape Cafe and Table to Table have offices in the facility. Old Brick received CDBG funds in FY05 and FY06 and managed the projects within the guidelines. 1. Does applicant have a capital reserve budget? 2. How does applicant propose documenting the low-moderate income benefit? 3. All exterior renovations will have to be reviewed by the State Historical Preservation Office. 4. All work will be subject to federal labor provisions (Davis- Bacon "prevailing" wages) and must comply with federal procurement standards (competitive bids) for the proposed work. 2 I ~ I ~~~~'t ~ __I' .... ~ ~ CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Public Access Television Number Page 179 Project Address 206 Lafayette Street Activity Type Public Facility CITY STEPS Priority High - Public Facilities and Improvements (General) Medium - Removal of Architectural Barriers CITY STEPS Goal Investing in the physical facilities used by non-profit organizations Achieved would prolong the life of their facilities and enable the agencies to continue their missions. (Page 92) 0-30% MFI 0% Beneficiaries 31-50% MFI 0% 51-80% MFI 28% Over 80% MFI 72% Amount Requested $ 27,350 Repayment Terms Conditional Occupancy Loan Period of Affordability/ 2.7 years Compliance Period Percent of Project 88% Funded by CDBG Leveraging City Funds $.13 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt I! I -....= -.... !~~!='"t. '-.~.....-.~~ -........ - CITY OF IOWA CITY Documentation of Project Need Project Budget Discussion STAFF ANAL YSIS ProjectCoordina60n with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The applicant provides a service that is open to all members of the community and 50% of the building is leased to Uptown Bill's Coffee House which provides services to the community and specifically to persons with disabilities. The building has physical upgrades that are needed including exterior painting, retaining wall repair, egress improvements and accessibilitv improvements. CDBG funds make up approximately 88% of the project's budget. It is unclear if applicant secured bids for the expenses stated in the budget breakdown. Applicant shares space with Uptown Bill's Coffee House and both organizations routinely work with a variety of organizations throughout the community. PATV received CDBG funds in FY04 for accessibility improvements and managed the project within the guidelines. In addition, the organization 1. Does applicant have a capital reserve budget? 2. Did the applicant receive construction estimates from a contractor? 3. Project may be ineligible because application states that 72% of beneficiaries are over 80% MFI. Please explain. 4. How does applicant propose documenting the low-moderate income benefit? 5. All work will be subject to federal labor provisions (Davis- Bacon "prevailing" wages) and must comply with federal procurement standards (competitive bids) for the proposed work. 2 I ~ I =~~_ItM. !~~;!:'"t. ~~ ..-., -..... - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Crisis Center - Facility Rehabilitation Number Page 138 Project Address 1121 Gilbert Court Activity Type Public Facility CITY STEPS Priority High and Medium - Mental Health and Health Services Public facility that focuses on mental health is a high priority (p. 92). CITY STEPS Goal Programs that provide donated food that service the hungry, Achieved homeless, and at-risk population will help achieve self-sufficiency (p. 79). 0-30% MFI 93% Beneficiaries 31-50% MFI 6% 51-80% MFI 1% Amount Requested $170,000 Repayment Terms Conditional Occupancy Loan Period of Affordability/ 17 years Compliance Period Percent of Project 81% Funded by CDBG/HOME Leveraging City Funds $0.23 in other funds for each CDBG dollar requested Property Taxes Tax Exempt I ~ I :.:;:~"5._..... ~~~i!!:~ ~ -.., ....,.."......... CITY OF IOWA CITY STAFF ANAL YSIS Since 1970, the Crisis Center of Johnson County has provided emotional and material support to individuals and families, and in the last year, served more than 20,000 individuals. The applicant has occupied its current facility at 1121 Gilbert Court since 1998. In that time, client traffic has more than doubled for both the Crisis Intervention and Food Bank programs. With increased client and volunteer traffic, the need for additional parking, office space, and meeting space has increased. The proposed parking component of this project would increase handicapped spaces from one to two, bring parking stalls up to code, and increase parking spaces from 18 to 27. The parking lot will also include a Documentation of 13-foot-wide easement request from 1105 Gilbert Court to share an exit Project Need driveway. The City's Housing Inspection Services has reviewed the initial parking expansion plan. The proposed interior redesign component of this project would involve creating a fourth interview room for the Crisis Intervention and Food Bank programs to share, two new offices would be added, and a 396 square foot conference room would establish a private meeting space with a discreet entry and exit for support group members. This redesign will address privacy issues for support group meetings, which take place in the lobby and is the primary meeting space in the Crisis Center. The interior redesign schematic has been prepared and there is a construction cost estimate for the interior redesign. For the proposed project, the applicant has budgeted for $35,000 in Project Budget matching funds. The Crisis Center is applying for $20,000 from the Johnson County Soil & Water Conservation district for a permeable pavement system Discussion and $15,000 will come from general Crisis Center operating funds for the interior redesign. ProjectCoordinauon The agency partners with several area service providers to coordinate with Existing Services & services and provide referrals. other Services Available in the Community Applicant History or Capacity to Successfully The applicant received CDBG funds in FY08 and successfully completed the Complete the Proposed project. The agency has the capacity to successfully complete this project. Project 1) Is the parking lot or the interior redesign the priority of the applicant? 2) How many construction bids does the applicant have for this project? Summary of Items to be Addressed 3) When will the 13-foot easement request be approved? 4) What funds have been secured for each component of the project? 2 I ~ I ~~~~'t =: ~~, ~,-.&a.. CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Big Brothers Big Sisters of Johnson County-Equipment Number Page # 185 Project Address 4265 Oak Crest Hill Road SE Activity Type Public services CITY STEPS Priority Medium - Youth Center Childcare: support affordable childcare (P. 78); Family Preservation: support programs focusing on preventive CITY STEPS Goal intervention and outreach (P. 78); Self Sufficiency: promote Achieved programs that support self-esteem enhancement, family and parental counseling, skills development and communication skills. (P. 79) 0-30% MFI 55% Beneficiaries 31-50% MFI 35% 51-80% MFI 5% >80% MFI 5% Amount Requested $11,640 Repayment Terms Grant PeriodofAffordabm~/ To be determined by the nature of the equipment and the Compliance Period depreciation schedule. Percent of Project CDBG 40% Funded Leveraging City Funds $1.50 in other funds for each CDBG dollar requested Property Taxes Tax exempt I ~ I ~~~_..... ~~~!I'"!. :::~".,'- .............. CiTY OF IOWA CiTY STAFF ANAL YSIS BB/BS serves 230 youth in their one to one community based mentoring program and another 200 in their School Buddies Program. Equipment (projectors, folding tables and chairs, TV screen, Documentation of convection range, garment rack, refrigerator, and storage shelves) will Project Need be used to conduct training and orientation for BBBS volunteers and to host BBBS children, mentors, and families for educational and social events. Johnson County Extension is in the process of building a new 12,000 square foot office space with BBBS occupying part of the space. CDBG funds make up approximately 40% of the project's budget. Items will be shared with the Johnson County Extension Office. Did Project Budget applicant receive bids to determine costs? There is 50 hours of volunteer labor included. Johnson County Extension provides over Discussion $250,000 of in-kind support services annually to BBBS including administrative oversight, clerical support, bookkeeping, free office and equipment. Project Coordination Big Brothers Big Sisters has a history of partnerships that include the with Existing Services & cities of Iowa City and Coralville, United Way of Johnson County, the other Services Available Iowa City Community School District, Neighborhood Centers and in the Community Johnson County to provide youth services to those in need. Applicant History or Johnson County Extension Services received $155,538 from the FY 11 allocation. Since it is affiliated with the Johnson County Extension, Capacity to Successfully it has the capacity to implement and complete federal awards. Complete the Proposed Project BBBSJC is audited annually. 1. Items will be shared with the Johnson County Extension Office. The total must be prorated by use. Was this done? 2. The applicant anticipates serving 782 clients. Is this the anticipated Summary of Items number to be served by Big Brothers Big Sisters? to be Addressed 3. How will the volunteers be assisting with equipment? 4. Did applicant receive bids to determine costs? 5. Applicant must comply with federal procurement procedures. 2 I ~ j .:::.~=_..... !~.,.;e~ :::: ...,~ ............ - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Compeer Program of Johnson County Number Page 190 Project Address 507 E. College Street Activity Type Public Service CITY STEPS Priority High - Mental Health Services CITY STEPS Goal Continue to offer support and assistance to local agencies that Achieved provide supportive service and outreach programs to individuals with mental illness (p. 81). 0-30% MFI 75% Beneficiaries 31-50% MFI 14% 51-80% MFI 7% Over 80% MFI 4% Amount Requested $10,750 Repayment Terms Grant Period of Affordability/ NA Compliance Period Percent of Project TBD, total project cost not identified. Funded by CDBG Leveraging City Funds TBD, total project cost not identified. Property Taxes Tax-exempt I ~ I ~~~~tt ~ -..,- .....~ CITY OF IOWA CITY STAFF ANAL YSIS Compeer Program of Johnson County works to reduce loneliness and isolation of adults receiving mental health treatment by developing structured friendships with community volunteers. Documentation of Project is to increase the Compeer director's position from 50% FTE Project Need to 75% FTE for FY12. This will enable Compeer to partner with Shelter House to implement services to their clients with severe persistent mental illness (SPMI) and explore the possibility of providing Vet 2 Vet friendships while securing funding to support these initiatives. Volunteers include unskilled labor at $1 O/hour for 1,858 hours totaling Project Budget $18,580. Volunteers spent 1,208 hours meeting with their Compeer Discussion match. Fourteen advisory board members contribute 650 hours advising the director on program implementation, financial support, and fundraising. Project Coordination Applicant operates under Community Mental Health Center's 501.C.3 with Existing Services & and partners with U of I Psychiatric Services and Hillcrest Family other Services Available Services. Applicant collaborates with NAMIJC to reduce the stigma in the Community experienced by people with mental illness and Shelter House to meet needs of chronically homeless clients with SPMI. Applicant History or Applicant received CDSG funding in FY05, 06, 07 & 09. Staff had Capacity to Successfully some difficulty getting complete information (e.g. income verification Complete the Proposed Project and annual reports in the past). 1) How long is the average match between the volunteer and client? 2) What training is provided to the volunteer? Summary of Items 3) If funded, how will the applicant secure funding to maintain the to be Addressed position after FY12? 4) Is there a waiting list for those in need of a volunteer match? 2 I ~ I !~~~'t ~~".,' ............... - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Crisis Center Emergency Assistance Program Number Page 196 Project Address 1121 Gilbert Court Activity Type Public Service CITY STEPS Priority High - Public service activity that assists families maintain their housing. CITY STEPS Goal Prevention and Outreach Activities - Assist low-income households in Achieved maintaining and retaining their existing housing by providing emergency rent, mortgage and utility assistance. 0-30% MFI 93% Beneficiaries 31-50% MFI 6% 51-80% MFI 1% Amount Requested $11,092 Repayment Terms Grant PeriodofAffordabm~/ NA Compliance Period Percent of Project 9% Funded by CDBG Leveraging City Funds $10 in other funds for each CDSG dollar requested Property Taxes Tax-exempt I ~ j ~~~-"'" !~'~;!:'"!. ~ ....., ......~ - CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinaffon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The Crisis Center Emergency Assistance Program keeps families in their homes by helping them avoid eviction or loss of utilities. Residents of Iowa City are eligible to receive assistance three times in 12 months, up to $100 each time, for a total of $300 per year. In 2010 the monthly average number of requests was 132 and the number of assists was 76. Fluctuating funding and the amount of time required to evaluate and process each request limits the number that can be completed each week. In FY12 the program is expected to assist 970 families. Project will cover 50% FTE of the Emergency Assistance Coordinator's program salary and benefit costs for FY12. Volunteers include skilled labor (client interviewers) valued at $19.50/hour for 832 hours. This creates a total of $16,224. These interviewers assess client need and determine eligibility for financial assistance. Applicant receives financial support from the Consultation of Religious Communities, St. Mary's Church in Iowa City, and the Iowa City Masonic Foundation. Applicant has received CDSG funds in the past and successfully administered these funds. 1) How will applicant securing funding for operational/salary expense in subsequent years? 2 I! I :::;~5._.... f~~;!:'"!. ~~.., .....,........... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Domestic Violence Intervention Program-Equipment Number Page # 201 Project Address Confidential Activity Type Public Services CITY STEPS Priority High - Emergency Shelter CITY STEPS Goal Strategy: Improve and maintain existing shelter facilities. (Page 93) Achieved 0-30% MFI 73% Beneficiaries 31-50% MFI 15% 51-80% MFI 5% >80% MFI 7% Amount Requested $5,600 Repayment Terms Grant Period of Affordability/ To be determined by the nature of the equipment and the Compliance Period depreciation schedule. Percent of Project 92% Funded by CDBG Leveraging City Funds $0.09 in other funds for each CDBG dollar requested Property Taxes Tax exempt I ~ 1 !~~;I:-r ~ ....,- .......~ CITY OF IOWA CITY STAFF ANAL YSIS DVIP provides shelter, crisis intervention and support services to victims of domestic violence and their children. Applicant wishes to Documentation of replace 5 outdated computers and office chairs. It has 2 computers Project Need for client access and 10 computers and 3 laptops shared by 25 staff. All but 4 computers are more than 5 years old and cannot be upgraded to current software standards. The chairs were donated to DVIP more than 10 years aqo. Project Budget CDBG funds make up approximately 92% of the project's budget. Did Discussion the applicant receive quotes or bids for the estimates submitted? DVIP collaborates with a wide range of community groups working on Project Coordination housing issues and support services, such as Shelter House, Iowa City Housing Authority, STAR, The Housing Fellowship, Home Ties, with Existing Services & DHS, Iowa Workforce Development, Johnson County Coalition other Services Available in the Community Against Domestic Violence and the Local Homeless Coordinating Boa rd. DVIP has received a number of CDBG funding awards, including Applicant History or funds to construct and subsequently rehab the current facility. In the Capacity to Successfully past, DVIP has shown sufficient capacity to complete the projects. Complete the Proposed Applicant received CDBG (public facility) funding in FY06, 07, 08, 09, Project 10,and11. 1. 40% of the clients served by applicant live outside of Iowa City. Are there other funding sources available? 2. Did the applicant receive quotes or bids for the estimates Summary of Items submitted? to be Addressed 2. All work must comply with federal procurement standards (competitive bids) for the proposed work. 2 I ~ I !~~~-r =-..4lIIr__1~ -........ - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Emma Goldman Clinic-Equipment Number Page # 206 Project Address 227 North Dubuque Street Activity Type Public Services CITY STEPS Priority Medium- Health Services CITY STEPS Goal Prevention and Outreach Activities: Increase accessibility to Achieved physical/mental health care (pg.71). 0-30% MFI 58% Beneficiaries 31-50% MFI 22% 51-80% MFI 10% >80% MFI 10% Amount Requested $50,000 Repayment Terms Grant PeriodofAffordabm~/ To be determined by the value of the equipment and the depreciation Compliance Period schedule. Percent of Project 77% Funded by CDBG Leveraging City Funds .30 in other funds for each CDSG dollar requested Property Taxes The Emma Goldman Clinic is tax exempt; however, it does pay in lieu of taxes. I ~ I ~.~_...... !~~l!='"!. ::: -.., ............Ir.L CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed Emma Goldman must shift to HITECH, health information technology, or networked electronic records, to maintain full access to reproductive health care by men and women. Being able make electronic claims insures a faster payment which in turn helps to sustain discounted rates for services for those living on lower incomes. It also allows the clinic to access funding incentives for providers in the Medicaid proqram for lower income people. CDBG funds are 77% of the project's budget. Cost estimates are based on costs from other clinics about the same size as Emma Goldman that have implemented the system. If full funding is not granted, partial funding would at least reduce the amount of fundraising needed for this project. Emma Goldman coordinates with existing agencies in the community regarding women's and men's reproductive health care. Emma Goldman received funds in FY 04. The project was completed in the grant period and for the grant amount. Emma Goldman currently serves over 3,000 clients per year. It has been operating since 1973. Current administrative director has been there 14 years. Federal procurement procedures must be followed. Will the agency be able to raise the $15,200 in matching funds through fundraising? Applicant must collect income information to document low-to- moderate income benefit for each client from July 1, 2011 to June 30, 2012. Will applicant be able to comply with this requirement? 2 I ~ I ~~~!:*t :::::~...., ...........a.a-. - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Iowa City Free Medical Clinic - Operations Number Page 218 Project Address 2440 Towncrest Drive Activity Type Public Services CITY STEPS Priority Medium - Health Services CITY STEPS Goal Prevention and Outreach Activities: increase accessibility to Achieved physical/mental health care (p. 71) 0-30% MFI 15% Beneficiaries 31-50% MFI 25% 51-80% MFI 54% Over 80% MFI 6% Amount Requested $47,000 Repayment Terms Grant Period of Affordabfflo// N/A Compliance Period Percent of Project 41% Funded by CDBG Leveraging City Funds $1.42 in other funds for each CDSG dollar requested Property Taxes Tax exempt I ~ I ~~=_..... !~~~'"!. ::: ....., .................. CITY OF IOWA CITY ,- - ,..~~--,------~-----,~ STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinauon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The FMC provides care management services to patients with acute and chronic health problems free of charge. The clinic saw 2,600 patients last year (6,300 visits) last year with 25% of patients presenting with chronic diseases and 40% of patients having never used clinic services before. The FMC has reported a growing number of patients with no insurance and states that there is 'no other place for these patients to go for on-going care'. FMC will use the funds for their case management program and for supplies for diabetic patients not eligible for any other assistance programs. The FMC will use the CDSG funds for operating expenses, with $43,000 going towards salaries and benefits and $4,000 for diabetic monitoring equipment and supplies. The Free Medical Clinic has a long history of working with a variety of agencies and organizations in Iowa City such as Hospice. Church of the Nazarene, Shelter House, U of I Hospitals and Dental program, MECCA, Johnson County Public Health, Healthy Kids School Clinics and many private health care professionals. FMC has received funds from the Iowa Drug Repository and Mercy Hospital in Iowa City. In the last five years, agency has received a CDSG award and has successfully administered these funds. The applicant received CDSG operational funds in FY07, 08, 09, 10& 11. 1) How will applicant locate funds for operational costs in the future? 2) Will these funds pay for one full time position? 2 I! I ~~~~'t ~ -.., ..... -&L. CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Local Foods Connection Number Page 223 Project Address P.O. Box 2821 Activity Type Public Service CITY STEPS Priority Medium - Health services, life skills training CITY STEPS Goal Support food and nutrition services for low income residents. Achieved 0-30% MFI 72% Beneficiaries 31-50% MFI 26% 51-80% MFI 1% Over 80% MFI 1 % Amount Requested $16,000 Repayment Terms Grant PeriodofAffordabm~/ NA Compliance Period Percent of Project 100% Funded By CDBG Leveraging City Funds $0.00 in other funds for each CDBG dollar requested Property Taxes Tax-exempt I ~ I .;::~=_..... !~~~'"!. ~ "~L' ....,..,......... CITY OF IOWA CITY "'" -_._.'~~---<-_..""---------~- STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion ProjectCoordinauon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed LFC provides low to moderate income (LMI) individuals and families and the agencies that serve them with fresh, locally grown produce during Iowa's growing season, as well as opportunities involving nutrition and agriculture. In 2011, LFC anticipates serving 36 LMI households and 10 social service agencies, ultimately reaching nearly 750 LMI individuals. The project covers a 50% FTE salary for an Outreach Coordinator (OC) for FY12. The coordinator would work on a project for approximately one year to increase LFC's presence in the community, manage increased demand, and work with partner agencies to increase LFC capacity. With the addition of an OC, LFC anticipates reaching an additional 400 LMI households. Volunteer hours include skilled labor for program development at $15/hour for 235 hours totaling $3,525. Applicant currently works with Elder Services and Head Start, and would reach out to additional agencies serving non-homeless special needs with the help of an Outreach Coordinator. Applicant received CDSG funds in FY08 & 09. 1) The organization provides nutrition education. Who provides this service and what are their qualifications? 2) How will applicant secure funds for this position after FY12? 2 -"~._--_.~-----_.~--''''--_...-...._--......'~~-~~ I ~ I .=;~=--..... :t~~~'"t. ~ "~I~ ............... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Mayors Youth Employment Program-Equipment Number Page # 228 Project Address 407 Highland Court Activity Type Public Services CITY STEPS Priority Medium - Handicap Center CITY STEPS Goal Promote and support self-esteem enhancement, family and parental Achieved counseling, skills development, and communication skills (p.79) and supporting affordable childcare for children with disabilities (p.78). 0-30% MFI 49% Beneficiaries 31-50% MFI 16% 51-80% MFI 20% >80% MFI 15% Amount Requested $40,000 Repayment Terms Grant Period of Affordabi/ity/ To be determined by the value of the equipment and the depreciation Compliance Period schedule. Percent of Project 100% Funded by CDBG Leveraging City Funds $0 in other funds for each CDSG dollar requested Property Taxes Currently paying property taxes until tax exemption status is granted. ,~ I .::::~5._...... :!:~~~'"!. ::: _!!L' ............... CITY OF IOWA CITY Documentation of Project Need Project Budget Discussion ProjectCoordinauon with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed .,.,._'"...-~_.-"-"---'._--~,...........,~~-,_.__.- STAFF ANAL YSIS MYEP is the only agency in area providing an after school program for children with disabilities ages k-12 and only agency serving providing youth employment opportunities for at risk youth with disabilities. MYEP is experiencing rapid growth in its summer program and FasTrac programs. Last summer they had to rent several vans to transport kids and turned away other kids because of lack of transportation. CDBG funds are 100% of the project's budget. It is unclear how the costs to purchase the vans were determined. If the van will be used for staff training, errands, etc. CDBG cannot be used for 100% of the purchase MYEP partners with many local agencies including the Iowa City School District, Kirkwood Community College, UA Y, the ARC, Systems Unlimited, Hope House, etc. MYEP was successful in completing a CDSG funded exterior rehab of the existing building in FY 11. It currently serves over 230 families. 1. Can the applicant contribute some matching funds? 2. Will the applicant accept partial funding? 3. How will the applicant pay for ongoing maintenance and expenses related to the vans? 4. Federal procurement procedures must be followed. 5. If the van will be used for staff training, errands, etc. CDSG cannot be used for 100% of the purchase. The expenses will need to be pro- rated on use. 2 I ~ I ~:a-::.~"" ~~~~'"!. ~ ...., ....... .-&L.. CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page MECCA-Equipment Number Page # 166 Project Address 430 Southgate Avenue Activity Type Public services CITY STEPS Priority High: Substance Abuse Services Continue to offer support to local agencies that provide outreach programs to individuals with drug and alcohol problems (pg. 82) CITY STEPS Goal Prevention and Outreach Activities: increase accessibility to Achieved physical/mental health care (p. 71) Homeless and Homeless Prevention: Support substance abuse counselinq to persons at risk of becoming homeless (P. 64). 0-30% MFI 61% Beneficiaries 31-50% MFI 9% 51-80% MFI 3% >80% MFI 27% Amount Requested $22,983 Repayment Terms Grant Period of Affordability/ To be determined by the value of the equipment and the depreciation Compliance Period schedule. Percent of Project 100% Funded by CDBG Leveraging City Funds $0 funds leveraged for each CDBG dollar requested Property Taxes Tax exempt but they do pay $25,000 per year in Lieu of Taxes I ~ I !~~~tt ~ _-L' .....".......A.L. CITY OF IOWA CITY STAFF ANAL YSIS Applicant provides substance abuse counseling and treatment along with HIV/AIDS services to approximately 3,250 people a year. Physical environment is number one complaint among Documentation of clients. Old windows create a draft which is unpleasant for Project Need clients and staff and drives up utility costs. New telephone and network redundancy switches will ensure uninterrupted telephone and computer access. This will ensure client accessibility. Project Budget CDBG funds are 100% of the project's budget. The applicant had an architect give a cost breakdown for the windows and a Discussion vendor gave cost breakdown for the redundancy switches. Project Coordination MECCA is actively involved with Criminal Justice Coordinating with Existing Services & Committees, the Johnson County Empowerment Board, other Services Available Juvenile Crime Board, Iowa City Schools, and other in the Community organizations within the community. MECCA has received a number of CDBG funding awards, Applicant History or including funds to construct the current facility in 1985, the transitional housing facility in 2001, and funding for public facility Capacity to Successfully or services for the last 4 fiscal years. Applicant has received Complete the Proposed Project federal, state and local funds to administer programs. Applicant employs a professional administrative staff. 1. Only 30% of MECCA clients are Iowa City residents. Can other entitities also assist with the cost? 2. Can agency contribute any matching funds? Summary of Items 3. Does applicant have a building reserves budget? Applicant to be Addressed has requested funds over the last few years for small repair/maintenance items that could possibly be funded through reserves. 4. All work will be subject to federal labor provisions (Davis Bacon - prevailing wages) and must comply with federal procurement (competitive bid) procedures. 2 I ~ I !~-:~~'t ~ ...!!!!.!.-'- ...,..~ CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Neighborhood Centers of Johnson County - Operations Number Page 233 Project Address 1060 Cross Park Avenue Activity Type Public Service CITY STEPS Priority High - Employment Training CITY STEPS Goal Education/Job Training/Self-Sufficiency Skills (p. 79) Achieved 0-30% MFI 100% Beneficiaries 31-50% MFI 0% 51-80% MFI 0% Over 80% MFI 0% Amount Requested $32,321 Repayment Terms Grant Period of Affordability/ NA Compliance Period Percent of Project 77% Funded by CDBG Leveraging City Funds $0.30 in other funds for each CDSG dollar requested Property Taxes Tax Exempt I ~ I ~~'5._..... !~~l!='"!. ::::~".I' ............... - CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The applicant is requesting funds to create a comprehensive job training project in conjunction with Kirkwood Community College and Goodwill of the Heartland. The program will prepare the chronically unemployed and low-skilled persons for employment with a series of job-readiness services provided on-site. The applicant is requesting $32,321 in CDBG funding for the following: $14,221 for Americorps workers, $6,124 for a program director, $3,636 for Goodwill of the Heartland to provide training services, $2,340 for Kirkwood Community College classes for program participants, and $6,000 for classroom supplies. This project is highly coordinated with existing services and utilizes resources in the community. Together the Neighborhood Centers, Goodwill, and Kirkwood will provide outreach and screening, soft- skills training, educational placement, employment training, and job placement at the Broadway Training and Learning Center (TLC). The applicant has successfully utilized public funding in the past and demonstrates the ability to successfully complete the project. 1) How many Americorps workers will be used for this project? 2) Is one Transition Specialist adequate? 3) How will applicant secure funding after FY12? 4) How will this program interface with the culinary programs offered by Shelter House? 2 I ~ I ~~~~1It ~ ...., ......~ CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Progressive Education - Skill Advancement Courses Number Page 239 Project Address 2011 Taylor Drive Activity Type Public Service CITY STEPS Priority High - Employment Training CITY STEPS Goal Public service activity that focuses on employment training and life Achieved skills (p. 92) 0-30% MFI 25% Beneficiaries 31-50% MFI 50% 51-80% MFI 25% Amount Requested $17,070 Repayment Terms Grant PeriodofAffordabm~/ N/A Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0.00 in other funds for each CDSG dollar requested Property Taxes For-profit entity I ~ 1 -~= -..~ !~tri!:'"!. ~ ....,- ....~ CITY OF IOWA CITY STAFF ANAL YSIS Progressive Education will develop an eight week course to provide Documentation of participants with the skills needed to improve their economic opportunities. Project Need The program aims at providing comprehensive training for low-income individuals through collaborations with other local agencies. Project is seeking $17,070 in CDSG funds for room reservations, marketing, Project Budget course development, administrative expenses, course materials, and miscellaneous activities. Volunteers will be utilized for course instruction and Discussion assistance who will work for 312 hours at $1 O/hour for unskilled labor and $30/hour for skilled labor. The value of the volunteer hours totals $4,680. Project Coordination with Existing Services & The applicant didn't identify service coordination in the application. other Services Available in the Community Applicant History or Capacity to Successfully Progressive Education has not applied for CDSG or HOME funds in the past. Complete the Proposed The agency doesn't have experience working with federal or state grants. Project 1) How is this program different from programs already offered by other agencies in Iowa City? 2) Have the agencies the applicant plans on collaborating with agreed to be Summary of Items partners for this program? 3) Can the amounts in the budget be justified? $2,600 in administration and to be Addressed support seems low and what does "miscellaneous" include? 4) Who will be volunteering for this program? 5) How will this program be funded in the future? 2 I ~ I ~:.=-_It... !~~;!:'"t. :::: ...., ..,..,...a.a- - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW I STAFF REPORT Project Name & Page Shelter House. Operations Number Page 244 Project Address 429 Southgate Avenue Activity Type Public Service CITY STEPS Priority High - Expand Emergency Shelter CITY STEPS Goal Support expansion or addition of facilities to meet increased demand Achieved (p. 93) 0-30% MFI 100% Beneficiaries 31-50% MFI 0% 51-80% MFI 0% Over 80% MFI 0% Amount Requested $50,000 Repayment Terms Grant Period of Affordability/ N/A Compliance Period Percent of Project 10% Funded by CDBG Leveraging City Funds $8.67 in other funds for each CDBG dollar requested Property Taxes Tax-exempt I! I ;::;~5._..... !~W;!:'"!. :=:~"_I~ .... -AL. - CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The applicant is requesting funding to operate the new, much larger facility opened on December 2, 2010. The facility requires additional staff, higher utility costs, and expanded services. This facility has taken all reasonable steps to reduce these costs, but an operations cost increase is inevitable. The applicant requests funds to cover gap expenses for increased staff and utility costs. The requested funding will pay for salaries for additional staff due to the shelter expansion. Applicant administers the STAR Program which is part of the Johnson County Continuum of Care, coordinating with treatment facilities, substance abuse counselors, psychiatrists, and others. Also, many clients are referred through organizations such as DVIP, HACAP, Jail Alternative of Johnson County, Iowa Legal Aid, 6th Judicial Department of Corrections, Mid-Eastern Iowa Community Mental Health Center, and the Salvation Army. Applicant has administered federal and state grants. They have a history of successfully administering these funds. Applicant received CDBG operational funds in FY07, 08, 09,10 and 11. 1) It is unclear whether the CDBG funds will be used for costs other than staff salaries. In the project description, this seems to be so, but in the budget all CDBG funding is allocated to 'salaries'. 2) How will applicant secure funding for these operational! salary expenses after FY12? 2 I ~ j ~~~~~'t ~ ...., ....., .......... CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Successful Living - Day Program Transportation Number Page 251 Project Address 2406 Towncrest Drive Activity Type Public Service CITY STEPS Priority High - Health Services CITY STEPS Goal Public service activity that focuses on mental health services (p. 92). Achieved Beneficiaries 0-30% MFI 100% Amount Requested $6,000 Repayment Terms To be determined Period of Affordability/ To be determined by the value of the vehicle and its depreciation schedule. Compliance Period Percent of Project 83.3% Funded by CDBG/HOME Leveraging City Funds $.20 in other funds for each CDSG dollar requested Property Taxes Tax Exempt I ~ 1 -....= -...... !~W!:~ ~ ...., -...... - CITY OF IOWA CITY STAFF ANAL YSIS Successful Living has established a position to direct day programs, groups, and recreational and leisure activities. Currently, transport for therapeutic recreation, group socialization and other activities are either not possible or Documentation of undertaken using multiple personal staff vehicles. The purchase of a Project Need minivan type vehicle will allow outreach clients to access services, planned therapeutic recreation activities, and transport of clients with physical challenges. Project Budget The applicant will match the requested grant funds with $1,200 (or 15%) in Discussion agency general expense funds for the van. Project Coordination In the past, Successful Living has worked with Rec-Net for recreational and with Existing Services & leisure activities. Rec-Net is affiliated with the Leisure Studies program at other Services Available the University of Iowa. Play-It-Again Sports also provided access to a range in the Community of equipment and supplies for the residents to use when participating in recreational activities. Applicant History or Applicant has received prior City and federal funding for the acquisition of Capacity to Successfully Complete the Proposed residential properties. Successful Living operates three properties with SRO Project residences at 716 N. Dubuque St., 214 Church St. and 416 S. Dodge St. 1) Has the applicant budgeted for maintenance costs? Summary of Items 2) CDBG funds can only be used for CDBG-eligible activities. If the to be Addressed applicant uses the van for non-eligible activities, the applicant must pay that portion of the vehicle's overall purchase amount. 2 I ~ I !~~~'t ~ -.., .....,~ - CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Sudanese American Community Services Incorporated- Community Center Number Page 256 Project Address 1012 Gilbert Court Activity Type Public Service CITY STEPS Priority High - Employment Literacy CITY STEPS Goal Public service activity that focuses on employment literacy, life skills, Achieved youth programs, and financial literacy. Beneficiaries 0-30% MFI 92% 31-50% MFI 8% Amount Requested $50,000 Repayment Terms Grant Period of Affordability/ N/A Compliance Period Percent of Project 89.3% Funded by CDBG/HOME Leveraging City Funds $0.12 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt I ~ J ~~~~'t ~ ...L'- ....,..~ CITY OF IOWA CITY STAFF ANAL YSIS Documentation of Project Need Project Budget Discussion Project Coordination with Existing Services & other Services Available in the Community Applicant History or Capacity to Successfully Complete the Proposed Project Summary of Items to be Addressed The Sudanese American Community Services Incorporation is requesting CDBG funds to create a community center to hold its activities, services of its members, clients, and the community as a whole. The community center programs would include establishing a computer lab and hiring an instructor to train the adult population on computer skills, English as a second language classes, and cultural awareness classes. Over the last two years, the increase in members and clients has made it difficult for the applicant to meet higher service demands. This project would allow for a larger community center space and to expand services. Almost all of the facility's rent will be paid for by CDBG funds. The applicant has budgeted $6,000 in membership fees to go toward rent. No volunteer hours are included in the budget. The applicant identifies possible coordination with existing agencies but does not provide details on the coordination. The applicant has not administered federal grants. 1) The services offered by this community center may duplicate services already available in Iowa City. How do the services offered by this project differ from services and programs offered by Neighborhood Centers of Johnson County or through Kirkwood? 2) There is a concern with charging a membership fee. CDBG- funded projects must be open to the public. 3) How would the applicant pay for the community center's rent and programs after the first year? 4) Does the applicant have all the necessary equipment and software for the proposed programs? 2 I ~ j t~~~'t ~ --'m~ -"rY- CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Systems Unlimited - Purchase of a Wheelchair Accessible Van Number Page 262 Project Address 2533 Scott Boulevard Activity Type Public Service CITY STEPS Priority Medium - Handicapped Services CITY STEPS Goal Provide programs that provide special needs populations Achieved transportation to health care facilities and employment (p. 94). 0-30% MFI 98% Beneficiaries 31-50% MFI 2% Amount Requested $44,650 Repayment Terms Grant Period of Affordability/ To be determined by the value of the vehicle and its depreciation Compliance Period schedule. Percent of Project 95% Funded by CDBG/HOME Leveraging City Funds $0.05 in other funds for each CDBG dollar requested Property Taxes Tax Exempt ,~ I !~~~~'t ~ ...., ......,~ CITY OF IOWA CITY STAFF ANAL YSIS Systems Unlimited services individuals with disabilities and Documentation of wheelchair accessible transportation is needed. The applicant does Project Need not have vans to keep up with the demand for which they are needed. The project will give a division serving 130 individuals access to a van. Project Budget $2,350 in private donations will go toward purchasing a wheelchair Discussion accessible van. ProjectCoordinauon The applicant would use the van to transport handicapped individuals with Existing Services & to their jobs with the applicant's Community Employment Program other Services Available in the Community partners. Applicant History or Capacity to Successfully The applicant has received prior federal funding for various projects. Complete the Proposed Project 1) How many vans does Systems Unlimited own? 2) Has the applicant budgeted for maintenance costs? Summary of Items 3) CDBG funds can only be used for CDBG-eligible activities. If the to be Addressed applicant uses the van for non-eligible activities, the applicant must pay that portion of the vehicle's overall purchase amount. 2 I! 1 ~~~~'t ~ "_,~ ~.....A.L. CITY OF IOWA CITY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Table to Table - Fund the Food Rescue Program Number Page 267 Project Address 20 E. Market Street Activity Type Public Service CITY STEPS Priority Medium - Health Services CITY STEPS Goal To provide donated food to local agencies that service the hungry, Achieved homeless, and at-risk population. 0-30% MFI 80% Beneficiaries 31-50% MFI 20% Amount Requested $20,000 Repayment Terms Grant Period of Affordability/ N/A Compliance Period Percent of Project 13.3% Funded by CDBG/HOME Leveraging City Funds $6.50 in other funds for each CDSG dollar requested Property Taxes Tax Exempt ,~ I ~~~~Ilt~ ~ ..~., ..... .-I.&- CITY OF IOWA CITY STAFF ANAL YSIS Table to Table's food rescue program plays a crucial role in supporting area agencies by providing food that would have otherwise gone to waste. A study done by the United Way in conjunction with the Iowa Policy Project found that 6.6% of families in Johnson County lived in poverty in 2006-08, up from 5.2% in 2000. Documentation of The applicant is requesting funds for general operational expenses. Project Need This project takes the problem of excess food going to waste and uses that food to help address the problems of hunger, homelessness, and those at risk of hunger and homelessness. City STEPS identifies programs that address health care and nutrition services for people in poverty encourages the development of self- sufficiency skills (p. 79). Project Budget $130,000 in private donations and other funding will be provided. Discussion Project Coordination The food rescue operation provides food to the Crisis Center Food with Existing Services & Bank, Shelter House, Domestic Violence Intervention Program, Free other Services Available Lunch Program, Salvation Army, neighborhood centers, and Four in the Community Oaks. Applicant History or The applicant hasn't previously received CDBG funds, but has been Capacity to Successfully in operation since 1996 and distributed over 7.8 million pounds of Complete the Proposed Project food to area agencies. 1) It isn't clear exactly how the CDBG funds are going to be used. Will it be for staff salaries or operational expenses? Summary of Items 2) Clients or the agencies they serve must document the LMI benefit. to be Addressed Will the applicant be able to complete the LMI benefit documentation? 2 I ~ I ~~ft~~1lf: ~ -.., ...~ CiTY OF IOWA CiTY FY12 CDBG/HOME APPLICANT REVIEW STAFF REPORT Project Name & Page United Action for Youth - Computer and Software Upgrades Number Page 272 Project Address 410 Iowa Avenue Activity Type Public Service CITY STEPS Priority High - Youth Services CITY STEPS Goal Public services that focus on youth services (p. 92). Achieved 0-30% MFI 24% 31-50% MFI 72% Beneficiaries 51-80% MFI 2% Over 80% MFI 2% Amount Requested $6,900 Repayment Terms Grant PeriodofAffordabm~/ To be determined based on the value of the equipment. Compliance Period Percent of Project 78.4% Funded by CDBG/HOME Leveraging City Funds $0.28 in other funds for each CDBG dollar requested Property Taxes Tax Exempt ,~ I :::;~~_..... ~~"'~ .,.l!='"'" ~ ..., -........ - CITY OF IOWA CITY STAFF ANAL YSIS United Action for Youth receives federal grants to provide services to over 200 runaway and homeless youth and victims of child abuse and crime per year. The computers and software that the Runaway and Victim service staff use is outdated. Current Runaway and Victim Documentation of service staff fill out paper forms and case files by hand, and data is Project Need then transferred by other staff and entered into UA V's database system. This project would allow for the purchase of four computer stations and six software licenses. The new equipment and software would allow for more efficient ways to track program information and for greater amounts of grant funds to pay for direct services. A federal capacity building grant for $1,900 will match the CDSG Project Budget funds for purchase of computer equipment and software. The project Discussion will utilize volunteers to assist in adapting software for 20 hours valued at $50 per hour for a total of $1,000. Project Coordination UA Y coordinates their services with several area agencies. UA Y has with Existing Services & a history of working with several groups of volunteers for donated other Services Available in the Community labor. Applicant History or Capacity to Successfully In the last five years, the applicant has received CDSG awards and Complete the Proposed has successfully administered these funds. Project Summary of Items 1) The software/equipment must be pro-rated based on use. Will to be Addressed 100 percent of the project be used only by Runaway and Victim service staff? 2