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Home My WebLink About03-10-2011 Housing & Community Development Commission AGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION CITY HALL, EMMA HARVAT HALL 410 E. WASHINGTON STREET, IOWA CITY THURSDAY, MARCH 10,2011 6:30 P.M. 1. Call Meeting to Order 2. Approval of the February 17, 2011 Minutes 3. Public Comment of Items Not on the Agenda 4. Staff/Commission Comment 5. Discussion Regarding FY12 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Requests . Review Project Rankings · Discuss Average Allocation Worksheet 6. Adjournment MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17,2011 - 6:30 PM MEETING ROOM A, IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: PRELIMINARY Andrew Chappell, Cheryll Clamon, Scott Dragoo, Charlie Drum, Jarrod Gatlin, Holly Jane Hart, Michael McKay, Rebecca McMurray, Rachel Zimmermann Smith None Tracy Hightshoe, Steve Long, Linda Severson Deborah Lyon (Successful Living); Ron Berg (MECCA); Sara Barron & Scott Hanson (Big Brothers/Big Sisters); Bill Reagan (Arc of Southeast Iowa); Karen Fox (Compeer); Roger Lusala, Roberta Eide, Katie Lammers, Kim Downes (Mayor's Youth Empowerment Program); Bethany Beucher, Laura Dowd (Local Foods Connection); Sue Freeman, Brian Loring (Neighborhood Centers of Johnson County); Dion Williams (Systems Unlimited), Becci Reedus, Beth Ritter Ruback (Crisis Center); Kristi Doser (Domestic Violence Intervention Program); Roger Goedken, Joshua Woolums (Progressive Education); Kafi Dixon (Shelter House); Sandy Pickup (Free Medical Clinic); Jerry Partridge & Brett Gordon (Old Brick); Bahki Bahkit (Sudanese American Community Center); Bob Anderlik (Table to Table); Stephen Trefz & John Shaw (Community Mental Health); Josh Goding (Public Access Television); David Dude & Joan VandenBerg (Iowa City Community School District); Maryann Dennis (The Housing Fellowship); Rafael Crespo (Dolphin Lake); Mark Patton (Habitat for Humanity); Karen Kubby (Emma Goldman Clinic); Pat Meyer (Successful Living); Jim Swaim (United Action for Youth) RECOMMENDATIONS TO THE CITY COUNCIL: · The Commission voted 9-0 to recommend approval of the Iowa City Housing Authority FY11 Annual Plan. CALL TO ORDER: The meeting was called to order by Chairperson Michael McKay at 6:30 p.m. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 2 of 13 APPROVAL OF THE JANUARY 6.2011 MINUTES: Hightshoe noted that the date on the minutes read 2010 instead of 2011. Chappell moved to approve the minutes as amended. Zimmermann Smith seconded. The minutes were approved on a 8-0 vote (McMurray not present at time of vote). PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Long stated that the City Council had approved the affordable housing location policy, noting that there were copies available at this meeting. REVIEW THE IOWA CITY HOUSING AUTHORITY FY11 ANNUAL PLAN: . Make a Recommendation to City Council Hightshoe noted that Steve Rackis of the Iowa City Housing Authority (ICHA) was present to answer any questions the Commission might have about this document. She said that the document is essentially the Housing Authority's annual report and is required by the Department of Housing and Urban Development (HUD). Hightshoe explained that the Commission's bylaws require it to review the document and make a recommendation to City Council. Rackis noted that the actual Annual Plan consists of one front and back page, but when all of the documentation required by HUD is attached it comes to about 30 pages. Rackis said ICHA provided details about its programs, the population served, and their strategies for addressing housing needs for families currently assisted by the program. Rackis noted that all of the information contained in the Annual Plan is also contained in CITY STEPS, as ICHA is required to report the information there as well. Rackis said that the text of the document is essentially cut and pasted from CITY STEPS; however, the document is required by HUD and must be approved by the Commission and City Council before it can be sent to HUD. Rackis provided some data and statistics about the program, but said that he did not have budget projections as Congress had not yet passed the FY11 budget. He noted that ICHA had reopened its waiting list and begun taking applications again as of February 9, 2011. He said that as of February 8th, the ICHA had processed applications for every family with a local preference. He said that 1,200 applications had been dropped in the previous year for invalid contact information (mail had twice been returned to sender). This left ICHA with 700 remaining applications, all of which were for families living outside of their jurisdiction. By February 15, 2011, ICHA had received 158 new applications for the voucher program, 93 of which claim residency status; the public housing program had received 97 applications, 47 of which claim to have residency. Rackis said that ICHA has a very simple online application process. Prior to reopening the waiting list, ICHA had reached out to service providers in the community to notify them. Rackis said the waiting list will be open indefinitely. He said that the list had been closed for one year and one month. Rackis said that people in the top preference categories receive service before anyone else; that HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 3 of 13 includes people who are elderly, disabled, or a family with children under 18 who live in our jurisdiction. This has the result of pushing the 700 out of jurisdiction applicants further back down the list as preference applications come in. Zimmermann Smith said that she was not sure what the Commission's job really was in regard to this document, as it seemed as though the "review" meant simply to pass the document on to Council. Rackis said that the Commission's job is essentially to approve a report that is to be sent to City Council for approval so it can be sent to HUD for approval. Rackis said that the document is essentially a report and there isn't a housing authority in the country that doesn't wonder why it needs approval prior to submission. Chappell asked how long an applicant must live in Johnson County prior to being considered domiciled in Johnson County. Rackis said that the Housing Authority cannot have a residency "restriction"; however, they can have a residency "preference." A preference means that if someone lives and/or works in ICHA's jurisdiction they will be considered for housing assistance before applicants living outside of ICHA's jurisdiction. Chappell said he was actually asking a different question. Rackis clarified that the ICHA cannot say that they will only consider an applicant a resident if they live in the jurisdiction for 12 months. Chappell said he is just trying to figure out what ICHA means when they indicate that 84% of those served are residents of Johnson County. He asked if this was a function of the address the applicant put on their form or if there was some other indicator of residency. Rackis said that in order for an applicant to receive the residency preference they must establish that they are working or living in the ICHA jurisdiction. He said that the preference was established in 2006, so there are families from outside the jurisdiction that were admitted prior to the preference being in place. Rackis said that residency means that when someone comes to the top of the list they can produce records such as leases, school records, and paystubs that verify their claims of residency. Clamon asked if it was correct that someone living here for one day would be considered a resident, and Rackis said that it would, however they may have difficulty verifying that fact. Chappell noted that some of the corresponding text and support documents for the report were not included for Commission review. He asked if Rackis believed there was anything in those missing pages that the Commission or Council should be aware of. Rackis said that the document before the Commission reflects only the changes made from FY10, most of which were HUD required. Rackis said that one change that was made was that ICHA will provide Section 8 vouchers to clients being assisted by HOME funds once the HOME funds are exhausted. Another change is that the ICHA will be adjusting public housing rents whenever there is a change in income reported, rather than just upon annual review. Hart moved to recommend approval of the ICHA FY11 Annual Plan. Chappell seconded. A vote was taken and the motion carried unanimously. DISCUSSION REGARDING APPLICATIONS FOR FY12 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) FUNDING - QUESTION/ANSWER SESSION: McKay explained that the Public Services applications would be handled first. He said that the Commission was not looking to have presentations made about the applications; rather, they were seeking to determine if there were questions that needed to be addressed. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 4 of 13 Hightshoe said that a couple of members asked about the funds available. She said that HCDC is allocating $1,235,000. That said, Congress has not passed their budget yet. Hightshoe said that the funding for this year is likely to be reduced from last year's amount. She said allocations should be made with this in mind, because when the budget comes in, allocation figures may need to change. Hightshoe said that of the $1.2 million, about $100,000 is available for Public Services, $762,000 must be allocated to HOME eligible activities, and about $373,000 is available for Public Facilities. The ranking criteria will be e-mailed by February 21st, and the ranking sheets are due back from the Commissioners by February 28th. Hightshoe said that applicants have been informed that tonight was not a time for presentations, noting that this is a question and answer session. Hightshoe noted that the applicant cannot submit additional materials at this time, unless specifically requested by staff and/or the Commission to do so. The staff report includes comments about areas of concern staff might have for any of the applications, but the questions raised by staff are not ones the Commission need necessarily address unless it is a concern for them. McKay said that he recommends the Commission proceed in the order the applications appear in the Commission materials so as to make sure they do not miss anyone. PUBLIC FACILITIES: Biq Brothers/Biq Sisters of Johnson County: McKay said that this application was of Medium Priority and the request is for an $11,640 grant to purchase equipment. McKay said that the request is for tables and chairs that will be used for trainings and the money would be spent on the materials, labor and installation. Hightshoe noted that the materials will be used for youth services and under CITY STEPS should be designated as a High Priority. Clamon asked if the agencies would be responding to questions laid out in the staff report, and Hightshoe replied that they would only respond to questions the Commissioners specifically asked them. Compeer Proqram of Johnson County: This is designated a High Priority as it provides mental health services. The request is for a grant of $10,750 to fund an additional 25% time for staff (increase from 50% to 75%). Chappell asked if Compeer has a plan for funding in FY12. Karen Fox, Compeer Director, said that the agency would continue to seek additional funding sources. She said the increased hours would afford her the time necessary to seek additional funding that right now she is unable to squeeze into her day. The Crisis Center: Designated as a High Priority, the Crisis Center is requesting $11,092 in order to continue staffing at their current levels. Chappell said that he had the same question for the Crisis Center: how did they intend to fund the position in FY12. Becci Reedus, Executive Director of the Crisis Center, said that essentially the Crisis Center funds the position, but any help they can get to defer the cost of salaries results in more money for programming. She noted that the Crisis Center had recently added a work-study student. Reedus said that staff was increased in order to assist with processing of applications. Domestic Violence Intervention Proqram: DVIP requested $5,600 for the purchase of computer equipment and chairs for their operations. Clamon said that she was curious about other funding sources for this application. Kristie Doser HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 5 of 13 said that they do seek alternate funding sources, but any time they can get operational costs funded through a grant, they seek it. She said that they certainly set aside funds for this type of expense. She said that they need to replace the chairs and the computers, and they are hoping the Commission can help them find a way to do it. Chappell asked how firm the numbers were for the project. Doser replied that she had provided copies of the estimates to Commissioners who came for the site visit but that she would be happy to furnish them for the other members as well. McKay asked if DVIP had any reason to be optimistic about their attempts to secure funding from other counties. She said that there has been help from other counties in the past. Washington County supports a 75% time position, and there is a small group in Iowa County that does fund-raising for the program. As of yet, there has not been success in securing funding from Cedar County, which is a service area covered by the program. Emma Goldman Clinic: The applicant is requesting $50,000 for equipment. Chappell asked where the clinic is in its fund-raising for this project. Karen Kubby, Director, said the fund-raising was just in the beginning phases and will be direct-ask giving. She said there are certain people that will be specifically asked to contribute, as they have indicated a willingness to give. Kubby said that there is a plan in place to request $15,200 from those sources, but that can be adjusted as needed. Iowa City Community School District: Hightshoe explained that this is in fact a Public Facility application, so it will be reviewed with those applications. The Free Medical Clinic: This application is for a request of $47,000 to help provide services and equipment for those suffering from chronic health problems. There were no questions for this applicant. Local Foods Connection: This funding request is for $16,000 to fund the halftime salary of their Outreach Coordinator. Chappell asked what the plan was to fund this position in the future. Bethany Beuchel spoke on behalf of Local Foods Connection, saying that this position would be part of a one-year project to increase the capacity of the organization to serve more people. McKay asked for more information about what the purpose of the outreach is. Beuchel said they would actually be reaching out to other social services agencies to see how they could incorporate some of their programming without necessarily having to use all of their resources. Laura Dowd, Director, explained that currently Local Foods has partner agencies, such as The Arc and the Free Medical Clinic. These agencies refer clients to Local Foods programs, and/or Local Foods provides food to their agencies. Dowd said that there are other agencies that are interested in the work Local Foods is doing, but cannot afford to buy the food. Local Foods wants to do outreach to these agencies, tell them about their work, provide them with educational materials and maybe help them find a way to access fresh foods without needing so much financial support from Local Foods. McKay asked if Local Foods had a large enough stream of food that they could support such growth. Dowd said that the suggestion would be for the agencies to buy food from local farmers rather than from Local Foods. Dowd said that Local Foods promotes local food to agencies that serve the low-income. Local Foods would help these agencies figure out how to go about doing that. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 6 of 13 Mayor's Youth Empowerment Proqram: This application is designated a Medium Priority. The request is for $40,000 to fund the purchase of two vans: a 12-passenger van and a wheelchair-accessible van. Chappell asked how MYEP had determined that $40,000 was a reasonable price. Roger Lusala, Director, said that a new, fully-equipped van would cost about $44,000; these vans are used. Chappell asked if these vans were replacing existing vehicles. Lusala said that the wheelchair-accessible van is replacing one that had to be put out of commission. Drum asked how MYEP was currently transporting wheelchair clients. Lusala said that currently MYEP is transporting wheelchair- bound clients by using SEATS as much as possible, and relying on the help of parents. Lusala said that some of the wheelchair-using clients come on school buses and then have to wait several hours to go home until there is transportation available for them. Drum asked if the wheelchair-van was MYEP's higher priority then, and Lusala replied that it was. McKay asked where MYEP had found an equipped van and Lusala said that they would need to buy a van and get it equipped. Clamon noted that staff had mentioned matching funds in their report. Hightshoe explained that with equipment such as vehicles it is important not to fund 100% of the request, because if the van is used for staff training or an errand then it would be used for something that is not a CDBG eligible expense. Hightshoe said that if the van would be used for that kind of activity 5% of the time, then HCDC should fund only 95% of the van. Hightshoe said that the agency would have to clarify exactly how much of the van use would be for eligible activities before a funding level could be determined. Neiqhborhood Centers of Johnson County: McKay stated that this application is designated a High Priority, and is requesting $32,321for various types of training programs in coordination with a number of other service providers. Chappell asked if this was intended to be a one year program. Sue Freeman, Director, said that this program is not intended to be a one year program, but is seen as a good model and foundation. Freeman said that NCJC has already looked at grants to fund summer programs based on the same program and is in contact with private business and industry in Iowa City to look at ways of making the program sustainable for the long-term. McKay asked what Freeman would consider her priorities if full funding was not available. Freeman said that NCJC is looking at keeping costs as low as possible by using AmeriCorps staffing, and is working with good partners to make this a long-term sustainable program. Drum asked how this program differed from those offered by Shelter House. Freeman explained that Shelter House is working with in- house clients while NCJC is working with the broader community. MECCA: Hightshoe explained that MECCA had applied under Public Facilities, but a portion of the request can only be funded through the Public Service category. She said that the entire application can be considered for funding, but the Commission should keep in mind that a portion of the allocation would have to be from Public Services if that particular equipment request was funded. Proqressive Education: Chappell asked how the applicant had reached their budget number for developing the course. Roger Goedken spoke on behalf of Progressive Education said that the number was reached by settling on an hourly rate, and considering the time involved in developing the programs. Chappell asked if the applicant had established an hourly rate and then extrapolated from there. Goedken said some of the numbers are based on personal experience with similar programs. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 7 of 13 McKay asked what made Progressive Education's program different from some of the other programs in town. Goedken said that they hope to be a lot more comprehensive, in-depth, and focused. He said that the plan is to have an eight-week module that is very focused on specific areas in a person's life, rather than just covering broad spectrums. He said that he thinks this specific focus will have a much greater likelihood of success. Clamon asked if Goedken could describe the actual subject areas and skills they would be addressing. Goedken said that one important component would be computer training, which would certainly affect a lot of other life areas since 90% of businesses now have on-line applications. Another subject would be personal financial management and budgeting. Health and wellness would be a third component which would focus on making better choices, stress management and other factors in personal well-being. Zimmermann Smith noted that the application indicates that Progressive Education's staff has had past successes with this programming. Zimmermann Smith asked how those ventures were funded. Goedken said that those services were provided with volunteer hours and were largely unfunded. He said the services were provided for free in partnership with the ICHA. Shelter House: McKay said that the Shelter House request is for $50,000, and is designated as a High Priority. McKay said the funding request is to help fund the larger operational and programming expenses that the new, larger facility generates. Chappell noted that Shelter House must have known going into it that the larger facility would generate larger expenses. He asked what efforts had been and were being made to fund those expenses. Kafi Dixon spoke on behalf of Shelter House. She explained that Shelter House receives funds from a number of sources, including fundraising and new fee-for-service programs. Dixon said that the commercial kitchen housed at the new facility will be seeking contracts for service in order to generate revenue while providing training and work experience for clients. The lodge-model transitional housing facility that Shelter House is currently renovating will eventually be self-sustaining and generate income from rents. The goal is for the agency to become more self-sustaining in the future through these fee-for-service programs and contracts; however, for the time being they are seeking additional grant opportunities and are doing continual fund-raising. She said that this is a transitional period wherein expenses have increased at a greater level than income, and hopefully that will level off in the years to come. Chappell asked if the beds were being filled and Dixon said they were. She said there are ebbs and flows, but generally, only one month into operations at the new facility they are usually near capacity. McKay asked if the funding request is to cover salaries. She said that it is; however, the money could certainly be used elsewhere to offset salary expenses. She noted that the heat and electric bill had risen from $900 per month at the old facility to $2,800 per month at this one. Drum asked what kind of planning was being done to ensure that the facility will be sustainable in the future. Dixon said that the Board is very committed to sustainability and are currently looking at an aggressive fundraising plan. She said that there is one staff person whose sole job is development, and the new programming should lead the facility toward self-sufficiency. Dixon said that it is their hope that at some point they will be self-sustaining, but it is early in the transition process. She said that in January their expenses did exceed their income. McKay asked fellow Commissioners if they thought it would be helpful to get a revenue forecast from Shelter House. Chappell said that he thought it would be helpful, but that his understanding from Dixon is that part of the problem is that the new programs are in their infancy. Clamon asked McKay to elaborate on what he was suggesting. McKay said that strategic planning must have been done, and it might be helpful to see what the revenue streams for the program area and what amount of revenue they think that will provide. Dixon said that they do have that mapped out, and McKay said that it would be helpful to see that. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 8 of 13 Successful Livinq: McKay said that this request was for $6,000 to assist in transportation costs for their day programs. McKay asked to what extent Successful Living use SEATS and public transit for their transportation needs. Pat Meyer spoke on behalf of Successful Living. She said that the difficulty comes in when there are recreation activities planned, such as bowling. At those times, public transit may not be an option, SEATS cannot transport everyone, and Successful Living is looking to reduce the amount of vehicles necessary for staff to transport clients. She said that the program does not have money for cabs. She said that when it makes sense to use public transportation, they do utilize it as much as possible. The Sudanese American Community Center: This application is for a $50,000 grant and is designated as a High Priority. The funding would provide services and educational training. Hightshoe noted that the application came in as a public facility, but the request is actually for funds to lease a space in which the activities would take place. Hightshoe said that is an operational expense and as such must be funded under Public Services. McKay said that he was interested in the number of persons assisted, 1,254, as it seemed to be a very big, very specific number. Bahkti Bahkti said that the number includes the full numbers of the families served. Clamon noted that in its report, staff had mentioned membership fees as an issue, as well as the possibility of the duplication of services. Systems Unlimited: This is an application of Medium Priority for funding to purchase a wheelchair-accessible van for $44,650. McKay asked the applicant if the project would go forward with only partial funding. Dion Williams, speaking on behalf of the applicant, responded that the project would go forward, but probably not as soon. He said that Systems has a number of wheelchair-accessible vans, four of which have over 200,000 miles on them. He said that the vehicles have to be replaced eventually and funding for vehicles is very difficult to procure. Table to Table: The applicant is requesting $20,000 for support for their ongoing food rescue operation. The application is designated a Medium Priority. Drum asked what the general operational expenses consisted of. Bob Andrlik, Executive Director, said that the general operational costs are for maintenance for the vans, gas, and the funds are needed to off-set a $10,000 dip in grant funding in the last year. He said that the organization does anticipate the grant coming back on- line at the higher level; however, the fiscal year structure was changed this year, resulting in smaller awards. He said he believed the gap would be a one-time thing. United Action for Youth The agency is requesting $6,900 to increase the number of computers it has available. Clamon said she was interested in knowing the percentage of time these computers would be used by service staff and clients. Jim Swaim, Executive Director, said that these computers would be used exclusively by kids in their programs. PUBLIC FACILITIES: Arc of Southeast Iowa: McKay said that he had attended the tour the other day and according to his understanding this application breaks down into two basic projects: 1) the funding of a handicap accessible playground, and 2) infrastructure needs within the structure itself, such as a sprinkler system, as HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 9 of 13 well as funding for building expansion. Chappell noted that the Arc lists four items in its application: the sprinkler system, the playground, the kitchen/bathroom remodel, and the commercial floor tile. Chappell asked Arc to rank the items in priority order. Bill Reagan, Executive Director, said the first priority would be the sprinkler system, the second priority is the bathroom remodel, the third priority is the commercial floor tile, and the fourth priority is the playground. Community Mental Health Center: McKay noted that this project is for the installation of an elevator, a project that was reviewed by the Commission during the special allocation session. Chappell asked if all four of the buildings out of which CMHC operates face similar infrastructure needs. Stephen Trefz, Director, said that some of the buildings are better situated. He noted that this particular building is where the psychiatric patients are seen and there are steps that need to be traversed. Crisis Center: The funding request is for $170,000 for parking lot improvements and interior rehab. Drum asked how the agency would prioritize the projects. Reedus said that one of the issues for the Crisis Center has been that with the number of non-profits located in the area the parking and traffic present safety hazards. Reedus said that the parking lot has never been rehabbed and is not wide enough for the parking needs. She said that redesigning the parking area and drive would help with traffic flow. Reedus said there have been a number of accidents over the years. Dragoo asked Reedus to comment on safety concerns discussed in the application. Reedus explained that the safety issues can be presented when staff meets face-to-face with clients seeking assistance. She said the issue has been on the radar for several years but was brought to the forefront by the recent UIHC escapee - should that person went to the Crisis Center how would it be handled. She said that the area is somewhat isolated as well. Domestic Violence Intervention Proiect: The request is for $6,500 for interior repairs to doors and doorframes. There were no questions for this applicant. Iowa City Community School District: The request is for funding for fiber-optics that would assist in providing summer programming. Chappell asked for clarification. David Dude spoke on behalf of Iowa City Community Schools. Dude said that the City of Iowa City has already run empty duct-work for the school district down Sycamore Street in preparation for this. Chappell asked how many of the schools are yet to have fiber-optics. Dude said he believed there were nine schools without it, almost all of which are in the east area of Iowa City. He said that the schools are generally embedded in neighborhoods without any nearby businesses, so it is generally left up to the school district to run the fiber. Dude said the difference in connection speed from what the schools are operating on now is a speed increase of about 700 times. This will assist these schools in being served with software that are used in other schools but currently cannot be used in theirs because of the speed issues. Zimmermann Smith asked if this project is specifically for the Success Maker after-school program or if it would utilized for other purposes. Dude said that it will assist with all aspects of curricular and school activities that involve the internet or the school district's communication networks. Mavor's Youth Empowerment Proqram: McKay noted that this was also a project discussed during the recent special funding session. He said that one aspect is for funding to renovate the upstairs of their current facilities, and the HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 10 of 13 other aspect is for down-payment assistance to buy an adjoining property. Zimmermann Smith asked Lusala which project was his first priority, and Lusala said that the renovations on the existing building are first priority. Lusala said that the purchase of the adjacent property would alleviate current parking issues. Neiqhborhood Centers of Johnson County: McKay noted that the center has apparent cracks in the stucco exterior of their building which may be leading to water damage. The center will be using $65,000, some of which had been intended for repairing the siding. The roof is also in tough shape and has curling shingles and would cost approximately $20,000 to repair. McKay asked what the first priority is for NCJC. Brian Loring spoke on behalf of NCJC, and said that he believed the center needed to get to the siding issue in short order. Loring said that said that the reason NCJC does not have a lot of matching funds in this request is because he suspects that once the stucco is off they will find that there is a great deal of water damage to repair, and their funds will go toward that. MECCA: The application is for a grant of $16,293. Hightshoe said that MECCA was requesting funding for windows and redundancy switches on their computers. McKay asked what the priority project would be for MECCA. Ron Berg spoke on behalf of MECCA. He said that the computer equipment is the top priority. McKay asked if this was a security-related issue and Berg said that it is not. Berg said the windows are about efficiency, the redundancy switches concern their computer network. Old Brick: The request is for $49,600 in funding for replacing the handicap accessible doors on the east and west sides, and to repair the front door, which has some historical significance. McKay clarified that the front door is not involved in the accessibility issues. Brett Gordon of the Old Brick Foundation said that the estimate for a replacement door for the front entrance came in at $24,000. He said that currently the door is a security issue for the building. Gordon said that the anchoring pieces that hold the doors in place have not been manufactured since prior to World War II. He said that he is searching for a way to come up with the necessary parts, but the current door was installed in 1910, so he is not entirely confident. He said that the $24,000 estimate is for a new replacement door built to historical specifications. Gordon hopes to solve the issue for less than half that price, and is still trying to track down a means of repairing the current door. Drum asked staff if the front door would have to be accessible if it were replaced. Hightshoe said that it did not have to be accessible; though the funding justification might have to be elaborated a bit for HUD. Public Access Television: McKay said this request is designated as High Priority and is for $27,350. McKay said there were several different projects listed on this application. Clamon asked how the low-income benefit could be documented as these projects would benefit a number of people of all income levels. Josh Goding spoke on behalf of PATV. He said that he believed based on the location of PATV they would qualify based on area benefit. Hightshoe said that much like Old Brick, PATV is in a qualifying census tract, but because many of the residents are students, some additional justification may be required by HUD. Hightshoe said it is possible that all of the repairs might not be eligible for funding. McKay asked Goding what the priorities were for the projects. Goding said he would prioritize things in the following order: 1) retaining wall, 2) driveway area, 3) storage, 4) repair to the accessible door, and 5) painting. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE11of13 A 5-minute break was taken. HOUSING: Dolphin International LLC: This application requests $640,000 in a forgivable loan to upgrade 32 housing units, with 64 bedrooms. Hightshoe invited the applicant to come before the Commission. Rafael Crespo spoke on behalf of Dolphin. Chappell asked if Dolphin was prepared to submit a revised pro forma that addresses the concerns outlined in the staff report. Crespo said they would do so if need be. Chappell asked if there had been any rehab done since last year. Crespo said that the project Dolphin had sought funding for last year had not moved forward as the bank refused to fund it. Dolphin is now seeking other private investors to see about getting that project done. Chappell asked if any buildings or apartments at all had been rehabbed since it seemed as though this was an ongoing project. Crespo said that only the units at the front of the property have been renovated since the project began. There were no further questions. The Housinq Fellowship: The funding request is for $40,000; their HOME entitlement allocation. Maryann Dennis spoke on behalf of The Housing Fellowship. Chappell asked if it was correct that this funding is something The Housing Fellowship is eligible for because of the nature of what they do and who they are, and is intended to assist them with operating expenses. Dennis said that is correct; as their agency is a Certified Housing Development Organization (CDHO). McKay asked if it was correct that The Housing Fellowship had received this funding in prior years, and Dennis said that is correct. The Housing Fellowship is also applying for an interest-free pre-development loan of $10,500. McKay requested comments on the timing issues brought up in the staff report. Dennis said that the application for the low-income housing tax-credit is due on March 8th, and will be awarded later this summer. Dennis said that if the Iowa Finance Authority (IFA) does award the tax credits then they require 10% reservation fee to be paid within ten days. The Housing Fellowship is projecting that fee to come to $51,713. The fee would be paid after the July 1 sl allocation date, so the fee would be an eligible expense that HCDC could reimburse after July 1 st. Hightshoe noted that only a CHDO can utilize the two funding streams being applied for by The Housing Fellowship. Unfortunately, Hightshoe explained, neither of these two funding streams can be considered for the CHDO set-aside. Habitat for Humanity: This application is designated a Medium Priority, and is for a $180,000 loan. Mark Patton, Director, noted that the application is for four homes on four lots. Drum asked if there were really still lots available for $38,000, and Patton said that there are, though they may not be where the City Council wants them to be. He said that Habitat is also waiting for a vacant lot on Douglass Court to come back on the market. Hightshoe noted that Habitat actually had two applications: the first is for additional lots, and the second is for owner-occupied rehab. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 12 of 13 Patton said that the owner-occupied rehab is dealing with ramps and accessibility and is essentially helping people stay in their homes. Chappell asked if Patton was pretty confident with the numbers submitted for the ramps since Habitat has done a number of them in the past. Patton said the tricky ramps are ones that lead into mobile homes because of the height and the space restrictions. Drum asked about the status on the grant Habitat had submitted to the Agency on Aging. Patton said the grant had been submitted approximately three weeks prior and he did not expect to hear back before May. Mayor's Youth Empowerment Proqram: Roger Lusala spoke on behalf of MYEP. McKay noted that the request is for just shy of $100,000 to be used for new construction. Clamon referred to the staff report, asking if there were resources to cover funding gaps if project revenues do not meet expected expenses. Lusala said that the agency does have older homes that produce revenue that could be used to cover expenses if need be. Drum asked how this project aligns with the goals and priorities of MYEP's main operation. Lusala said that the operation provides services in the center, but also has a residential program. This funding would be for their residential programs, providing accessible homes for individuals with mobility impairments. Lusala said that MYEP already owns three units right now and manages several others. (McMurray left) Shelter House Lodqe: The funding request is for $275,000, and the priority assigned to this project is High. Hightshoe noted that Shelter House had been scheduled for the 8:55 time slot, and Canganelli had indicated that she could not get to the meeting much before that. Hightshoe suggested considering Shelter House last to push it closer to that 8:55 time slot. Successful Livinq: Deborah Lyon spoke on behalf of Successful Living. McKay noted that the application is for $92,500. Chappell asked staff if funding for this project would have to come out of Public Facilities money. Hightshoe said it just has to come out of the CDBG funds, whether that's Public Service or Public Facilities. Hightshoe explained that there is a rule in the program that says if a property is assisted with HOME funds it cannot have HOME funds reinvested in it again until the affordability period has expired. Hightshoe said this property does not get released from its affordability period until 2016. HCDC can fund it, but it has to use CDBG funds. Clamon asked for clarification on the budgeting concerns expressed in the staff report. Lyon said that right now the $175 monthly rent that is collected covers expense only for basic maintenance and utilities. This building has the lowest rent of all of Successful Living's facilities; the other two facilities are $335 per month. Lyon said that the idea is that when a person is transitioning from an institution or from homelessness they can live in this facility until they have more financial and community support. Systems Unlimited: This application is a High Priority and will involve rehab on several properties. The request is for $70,000. Dion Williams spoke on behalf of Systems. McKay asked what projects would be of highest priority if full funding is not available. Williams said that there are a couple of roofs that are in very bad shape, and removing the architectural barrier in front of one house and replacing it with an ADA compliant ramp would also be a high priority. Another priority would be turning an existing bedroom into a handicap-accessible bathroom in order to create more accessible housing. Williams said he could provide a complete prioritized list if that would be helpful, and HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FEBRUARY 17, 2011 PAGE 13 of 13 McKay said it would be. Long asked if Systems had addressed the concerns about the budget that was expressed in the staff report. Williams said that his finance director spoke with Hightshoe and will be submitting a revised pro forma. He said that there had been a miscommunication between the person writing the grant and the finance director. United Action for Youth: This is a High Priority request for $480,000. It was noted that while UA Y's Swaim had been present earlier in the evening, the meeting was an hour ahead of schedule, so he had likely stepped out for a bit intending to return. After some discussion, it was decided that Commissioners should voice their questions and staff could relay the questions to the missing applicants (UA Y and Shelter House), since their absence was through no fault of their own, but due to a scheduling anomaly. Chappell said he would like clarification on the budget issues raised in the staff report. Hightshoe said her concern was about long-term financing and viability. She said she would ask UA Y about possible funding gaps and how UA Y proposed to meet them. Shelter House Lodoe: Chappell asked if this was the same application seen in the special allocation session. Hightshoe said that was for a rental rehab, and this is for a new lodge. Zimmermann Smith noted that this application is for a second lodge; funding had been granted for a first lodge, but it is not yet up and running. McMurray questioned the capacity of the organization as they have no experience operating the first one yet. Zimmermann Smith said that her understanding is that the rationale behind doing another lodge is because it will provide income to Shelter House. Hightshoe noted it is unknown if each project would operate with excess revenues for long term viability or would need any additional subsidy from the applicant over time. Zimmermann Smith said she would like to see an answer to that question. She said she would like to ask Shelter House if their long-term budget is dependent on the income generated from this new lodge. Hightshoe said that, realistically, rent hardly ever covers the cost necessary to provide all of those supportive services in addition to any debt, housing, maintenance and utility expenses. She said that tenant rents would likely go into the upkeep, viability and utility cost of the property. ADJOURNMENT: Zimmermann Smith moved to adjourn. Drum seconded. The motion was approved 8-0. ';2 '" '" '" r- r- oo r- r- 0 '" .., 0 0 0 .., 0 *- '" oo N ~ '" V '" ""! oo v oo 0 0 0 '" 0 '" $ 0 ,.: ,..: ,..: .,; ;;; M M .n ~ ;i 0 <Xi c; .n M 0 N ~ '" '" ;:: .., oo N ~ :::: '" :; :; '" N Ii:: .., '"' '" oo N 0 '"' <q 0 .. .., oo ... ... .0 <Xi <0 <0 ... <Xi ;;; .,; <0 ;:: ~ ,..: <0 .0 0 N ;;; ;;; '" N .., ~ .. ~ '" R >- N '" M '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" oo '" N '" '" :::: ;:! 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'" '" '" '" ~)I -s.1.l' y~ '\ Priorities for use of potential grant funds #1 Replacement of roof on duplex at 1918/1920 Hollywood Blvd. TOTAL = $14,616.40 #2 Replacement of roof on duplex at 22002/2004 Hollywood Blvd, TOTAL = $14,616.40 #3 Addition of accessible ramp for entry at 2125 Broadway TOTAL = $2,997.86 #4 Addition of accessible ramp for entry at 1950 Grantwood TOTAL = $3,087.85 #5 Installation of accessible shower at 2125 Broadway TOTAL = $3,204.12 #6 Widen interior doorways for accessibility at 2125 Broadway TOTAL = $1,901.75 #7 Renovation of bathroom at 1950 Grantwood to make accessible TOTAL = $15,339,85 #8 Replacements of 9 windows at 2125 Broadway TOTAL = $6,461.33 #9 Replacement of HVAC system at 1950 Grantwood TOTAL = $7,981.60 #10 Replacement of HVAC system at 2002/2004 Hollywood Blvd. TOTAL = $15,468.20 #l1Replacement of HVAC system at 1918/1920 Hollywood Blvd. TOTAL = $11,842.00 . I U \ Tracy Hightshoe Cc: Subject: Tracy Hightshoe Tuesday, February 22, 2011 8:23 AM (Charles-drum@uiowa,edu); (mystic_fool@hotmail,com); Andy Chappell; c.c1amon@mchsi.com; Holly Hart (hhart2@mac,com); jarrod-gatlin@uiowa,edu; Mike McKay; Rachel Zimmerman Smith (rachelzimmermannsmith@gmail.com); Rebecca McMurray (rm mcmurray@yahoo,com) Steve Long FW: HCDC Question/Answer Session From: Sent: To: Response from UA Y. When I get the responses from the three other agencies, I will forward to you. These will also be in your next packet. Thanks! 1,ttcy HitJPctsPco(J From: Jim Swaim [mailto:JimSwaim@unitedactionforyouth.org] Sent: Monday, February 21, 2011 12:29 PM To: Tracy Hightshoe Cc: Erin Mullins; Lynette Jacoby Subject: Re: HCDC Questionf Answer Session Hi Tracy-- Regarding the questions from the committee: If expenses for the house exceed revenues, UA Y would rely on three things: 1- U A Y seeks a variety of grants for teen parents, beyond the Transitional Living Program grant and would seek grants to help cover costs for teen moms using the house. 2- UA Y has a development office that has increased private funding by about $100,000 annually, though the current economy may impact that. 3- UA Y has used equity in its current property to secure operating and cash flow loans. You might pass on to the committee that in the current budget cuts proposed in Congress the Runaway programs have not been slated for cuts this year or in the President's budget next year. There is also another federal grant program for parenting teens, the Maternal Group Homes initiative, that UA Y might be eligible for next year, as well as some funding at least originally in the federal Health Care bill that provides for some support for teen parent programs. I hope that helps. Yours truly, Jim Swaim On Feb 18,2011, at 8:53 AM, Tracy Hightshoe wrote: Hello. ..~ O>~ co ~a &.~ ~.., ~ .~ e; 0.. ~ 0':'= QlC GI III ~o: U GI QlGI III .. .. 0 GI 1.1 > III '" Gl t7> C CO ll: ~ l!! o 0 ...Jell ..cl!! OlO :Eell Qj ..c u CO ll: ... >- W ~ W ::s ::E I: u U) ::E ~ >- CO ~ lC u OU) ::E ;:... 1:: ~~ CO :r Z,., 1-40 ,g ~~ 1;j ZD. C) ~W E 2 ~ c >0 8 ~I: t7> c:t.,.. e! Z~ c c 1-4E:Q 0 ~C E CO ~U u Qj W Q. ~ Q. 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