HomeMy WebLinkAbout01-19-2012 Housing & Community Development CommissionAGENDA
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
IOWA CITY PUBLIC LIBRARY, MEETING ROOM A
123 S. LINN STREET
THURSDAY, JANUARY 19, 2012
6:30 P.M.
1. Call Meeting to Order
2. Approval of the December 15, 2012 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff /Commission Comment
5. Review of the FY13 Allocation Process and Proforma
6. Discussion Regarding FY13 Aid to Agencies Funding Requests
• Discuss Aid to Agencies Applications
• Develop Aid to Agencies Budget Recommendation to Council
7. Monitoring Reports
• Successful Living — Rental Rehab & Vehicle (Drum)
• Shelter House — Rental Rehab & Operations (Drum)
• Iowa City Housing Authority — Tenant Based Rent Assistance (Drum)
8. Adjournment
CITY OF IOWA CITY
MEMORANDUM
Date: January 12, 2012
To: Housing and Community Development Commission
From: Community Development Staff
Re: January 19, 2012 HCDC Meeting
The following is a short description of the January agenda items. If you have any
questions about the agenda or if you are unable to attend the meeting, please contact
Tracy Hightshoe at 356 -5244 or by email at tracy- hightshoe @iowa - city.org as soon as
possible.
Review of the FY13 Allocation Process and Proforma Basics
Staff will review the allocation cycle for the benefit of the current and new commission
members. Staff will also provide a brief overview of the proforma sheet included in the
housing application for rental housing projects. Please review the packet of information
regarding housing project finance. This information will give you the basics in
understanding the spreadsheet and rental housing budgets. Staff will also be
discussing conflict of interest issues as they relate to the allocation process.
FY13 Aid to Agencies Funding Requests
(Please bring your FY13 Aid to Agencies Funding Applications)
At this meeting, HCDC will formulate a budget recommendation to the City Council.
The Housing Trust Fund of Johnson County (HTF) received funds through the City's Aid
to Agencies budget in prior years. In a request to the City Manager, HTF requested
$8,000. Their funding request is in the packet for your review. All Aid to Agency
requests will be considered at our January meeting. In FY12, HTF received $8,000 from
this fund.
Monitoring reports
Successful Living — Rental Rehab & Vehicle (Drum)
Shelter House — Rental Rehab & Operations (Drum)
Iowa City Housing Authority — Tenant Based Rent Assistance (Drum)
NOTE; The January 19, 2012 HCDC meeting will be held at the Iowa City
Public Library, Meeting Room A at 6:30 PM,
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FY13 AID TO AGENCIES
HCDC REVIEW
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CITY OF IOWA CITY
4Cs Community Coordinated Child Care
$2,000 Request
1. CITY STEPS priority level?
(High = 10, Medium = 6, Low = 2 points) 10
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points)
See Narrative
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
4Cs serves Johnson and Washington Counties. There is no state or federal organization that mandates
our service area.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
4Cs Home Ties Emergency Child Care Center: This fiscal year to date we have served 36
children.
Iowa City 94%
Coralville 6%
(Note: 17% of children served in Iowa City were staying in Shelter House, Domestic Violence
Intervention Project or MECCA.)
4Cs provides consultations and support to child care programs in our community to promote
the quality of child care.
Home -based child care programs: 118 programs
Iowa City 48%
Coralville 20%
North Liberty 22%
Other 10% (Hills, Oxford, Solon, Tiffin & Lone Tree)
Child Care Centers 71 programs
Iowa City 69%
Coralville 11%
North Liberty 14%
Other 11% (Solon, Tiffin, Swisher)
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30% 94% of children served at Home Ties
b. 31 -50%
c. 51 -80%
d. >81% 6% of children served at Home Ties
We do not have a breakdown of income for home or center based child care programs.
All family child care providers, combining registered and unregistered, have a median annual income
of $19,760 — reported in Building Iowa's Child Care Workforce for the 21" Century: Results of the
Center and Family Child Care Provider Wage Study: A report prepared for Iowa workforce
Development by Iowa State University Dept of Statistics, March 2010.)
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
Home Ties Child Care Center receives funding from Johnson County Social Services and from Early
Childhood Iowa - Johnson County Area (Empowerment).
Support for Child Care Provider Services is received from Early Childhood Iowa — Johnson County
Area and the University of Iowa.
The agency also receives general funding from Johnson County Social Services and United Way of
Johnson County.
4Cs mission is to improve the quality of child care in Johnson County. 4Cs believes that good quality
child care is part of the infrastructure of a vibrant, sustainable community that determines the quality
of life to residents.
In the past year there have been great changes to the Iowa Early Childhood System. Major issues
affecting the child care community are:
• Registration for home -based programs is now completed in Des Moines.
• Concerns about home -based child care programs are referred to Linn County.
• Child Care Assistance: Approval is completed in Linn County and payment issues are dealt
with in Des Moines.
• DHS has introduced a state -wide training registry that requires internet access.
• Resource & Referral Services are provided by a Davenport regional office serving twenty
counties.
4Cs is currently the only locally- situated agency that is able to provide support to local child care
programs. Child care is a reality for the majority of families in our community (69 %). These early
childhood experiences impact children's later success at school and in life.
Child care providers and parents can not do this work alone, infrastructure and support at the community
level is necessary to provide children with the early care necessary to keep them safe and learning.
Stable, good quality child care also impacts the productivity of parents in the workforce as it provides the
peace of mind to focus on work.
FY13 AID TO AGENCIES
HCDC REVIEW
CITY OF IOWA CITY
Big Brothers Big Sisters of Johnson County
$35,000 Request
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 10
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 6
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
We currently serve Johnson County and will serve Iowa County in 2012. We serve youth who reside
in all Johnson County municipalities. Big Brothers Big Sisters of America mandates our service area
to include the following counties in Iowa: Johnson, Iowa, Washington, and Keokuk, however we are
not required to serve these counties and up until this year have only served Johnson County.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
Geographic Location
FY 11
Johnson County (Combined, unduplicated)
640
Iowa City
406
Coralville
94
North Liberty
140
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
A. 57% of our clients fall in the 0 -30% range
B. 23% were between 31 -50%
C. 8% were between 51 -80%
D. 12% were over 80 %.
0 -30%
106
31-50%
42
51-80%
15
Over 80%
23
TOTAL
186
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
We currently receive funding from Iowa City, Coralville, North Liberty, and Johnson County. The
Iowa County Community Foundation will pay for our programming in Marengo. We have applied
for funding from all of the above entities for FY 13. We also receive funding from the Johnson
County United Way, grants, fundraising activities, and individual and corporate donors.
FY13 AID TO AGENCIES
HCDC REVIEW
Crisis Center
$42,000 Request
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CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 9
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
We serve the entire county of Johnson County and all residents of the county. We are not mandated
by state or federal entities.
We also provide some limited transient services to individuals who are non - county residents, but
stranded in Johnson County. Typically, we may work with another organization or hospital to share
costs, or sometime with a local business.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
Emergency Assistance:
Food Bank:
Iowa City
66%
73%
Coralville
18%
15%
North Liberty
8%
5.5%
Lone Tree
1 %
1.2%
Tiffin
1 %
1.1%
Oxford
<1%
1.2%
Solon
<1%
.5%
Hills
<1%
.5%
Other rural JC
n/a
.9%
Non —JC
(transient 4 %)
.9%
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30%
Emergency Assistance
90%
Food Bank: 91.5%
b. 31 -50%
Emergency Assistance
4%
Food Bank: 7.5%
c. 51 -80%
Emergency Assistance
0%
Food Bank: 1.0%
d. >81 %
Emergency Assistance
0%
Food Bank: 0%
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
The Crisis Center of Johnson County is a United Way partner agency, and their support provides
approximately 18% of the organization's annual budget. Support is also received from the Johnson
County Board of Supervisors, City of Coralville, University of Iowa, and FEMA. In this fiscal period,
these allocations total 41% of the operating budget. The other 59% is derived through fundraising
activities directed at individuals, local service organizations, businesses and foundations.
FY13 AID TO AGENCIES
HCDC REVIEW
1. CITY STEPS priority level?
Compeer
$10,000 Request
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CITY OF IOWA CITY
(High = 10, Medium = 6, Low = 2 points)
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points)
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
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The Compeer Programs serves individuals in Johnson County. There is no mandate for the Compeer
Program from state or federal organizations.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
Currently:
■ 72% reside in Iowa City
■ 20% reside in Coralville
■ 8% reside in North Liberty
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30%
75% of our current clients
b. 31 -50
14% of our current clients
c. 51 -80%
7% of our current clients
d. >81
4% of our current clients
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
The Compeer Director and Board raise money to fund the Compeer Program through an annual direct
mail campaign, an annual dessert concert called the "Sound of Friendship ", participating in local
fundraising opportunities like "Rummage in the Ramp ", application for small local grants through
service organizations and churches. When larger granting opportunities are applicable, we also
attempt to secure funding in this manner.
FY13 AID TO AGENCIES
HCDC REVIEW
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CITY OF IOWA CITY
Domestic Violence Intervention Program
$55,000 Request
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 5
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
The Domestic Violence Intervention Program (DVIP) serves the following counties: Cedar, Iowa,
Johnson and Washington. This includes all communities within these county boundaries. Our
service area is defined by our agency in collaboration with our funders and our membership to the
Iowa Coalition Against Domestic Violence. We receive state and federal funding, and while they do
not mandate our service area, our federal and state funding require that we cannot turn away a
domestic violence victim based on their community or state of origin. This requirement is critical for
victims of domestic violence. On average batterers stalk their intimate partners for 21 months after
they leave the relationship. Imagine what it would take to keep you safe from the one person that
knows everything about you — for the next two years — if it was their intent to harm you physically,
sexually and emotionally. It is common for victims of domestic violence to leave their community of
origin for safety. Batterers commonly cross community and state lines to stalk and abuse their former
intimate partner, this is such a recognized issue there are national laws that make this a federal crime.
The network of nearly 2000 domestic violence programs across the country work closely together to
support victims that must cross community and state boundaries to escape violence or start over. So,
while we may work with individuals outside our immediate service area, at the same time, we are
working with programs across the country to support Iowa City families, our neighbors, as they seek
temporary (until they are able to return safely to their home community) or permanent safety.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
From our 2011 fiscal year, total served 1773:
Iowa City - 703
Coralville — 142
North Liberty — 63
Other Johnson County — 115
Cedar County — 8
Iowa County — 51
Washington County — 311
Other in Iowa — 193
Out of state — 113
Unknown - 76
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30% = 907 or 51%
b. 31 -50% = 433 or 24%
c. 51 -80% = 204 or 11%
d. >81% = 249 or l4%
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
DVIP secures funding from a broad range of resources. Currently local municipalities (City of Iowa
City 5 %, Coralville <1 %, and Johnson County 6 %) make up 12% of our total income. With 57% of
our clients coming from Johnson County, DVIP can confidently say that all local municipality
funding is directed to support individuals within Iowa City, Coralville and Johnson County. In
addition, DVIP receives local funding from the United Way and Community Foundation of Johnson
County – this funding makes up 8% of our budget. 20% of our budget comes from direct fundraising
– this includes local fundraising events, online auctions and local supporters. State and federal
funding make 46% of our income. We also receive funding (4 %) from individuals and municipalities
in one of three of our remaining service counties. Finally, about 10% of our budget comes from local,
regional and national corporations and foundations. We believe we have a healthy range of funding
sources, but continue to grow our resources at every opportunity. Like many non - profits, we have
struggled with funding cuts, our funding diversification has helped us weather these losses. But make
no mistake, we are struggling like many programs in our area. While the current economy doesn't
cause domestic violence, there is no question we are seeing increasingly severe trauma and lethality.
Victims are waiting to leave abusive partners, because they are afraid there will be no job, no safe
place to live. For the women and children staying in our shelter —we're fighting every day to meet
their most basic needs, but it's taking longer and longer to find those resources. This means longer
shelter stays, so fewer women and children are getting into shelter, but it is our policy that individuals
in immediate danger get in no matter what. This past summer was a record breaker —while 35 beds is
our shelter limit (with 5 additional beds for immediate danger situations), from May to early October
our shelter numbers were at 42 -49 women and children nightly. Going over capacity in this manner
is a direct reflection of the danger level these families faced.
We are grateful for our community's support. Iowa City has been steadfast in its support of victims
of domestic violence – a piece of the intricate puzzle that supports safety and dignity for victims.
FY13 AID TO AGENCIES
HCDC REVIEW
Elder Services
$55,620 Request
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CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 6
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
ESI has 5 programs: The ones we solicited funding for is **
1. Nutrition, which is primarily funded through OAA funding and Medicaid Waiver. This
programming services all of Johnson County, and provides rural route service to Washington,
Iowa, & Cedar counties. This service delivery area was determined by the Heritage Agency in
the early 2000's.
2. * *Elder Answers and non Waiver Case management serves Johnson County.
3. Waiver Case Management serves Johnson County
4. RSVP (Retired Senior Volunteer Program) set the service delivery area in the early 1980's. ESI
provides services under this program to Johnson, Muscatine, and Des Moines County
5. Home Assistance, which includes Chore and Rep Payee provides services to Johnson County
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
For Nutrition, we currently serve 833 unique clients. 454 reside in the Iowa City limits, 246 in
Johnson County, and 133 are in the remaining three counties of Iowa, Cedar, and Washington.
Of the 454 Iowa City Clients, 235 (52 %) fall under Poverty level, and 95 (21 %) fall under the
median income of 60 %.
Of our 92 case management clients, 69 (75 %) reside in Iowa City, 23 in Johnson County. All of the
clients fall under the poverty level.
Of the nearly 250 contacts for Elder Answers and non - waiver case management, 221 reside in Iowa
City; 172 (69 %) fall below the median income of 60 %.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30%
b. 31 -50%
c. 51 -80%
d. >81%
Please see #2
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
ESI has had a new Executive Director and new Bookkeeper in the last 6 months. As we become
more familiar with funding streams and programming, ESI's intention is to contact all of the
governmental entities where our clients reside.
FY13 AID TO AGENCIES
HCDC REVIEW
1. CITY STEPS priority level?
Four Oaks
$1,000 Request
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CITY OF IOWA CITY
(High = 10, Medium = 6, Low = 2 points)
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points)
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
10
5
Four Oaks Iowa City PAL Program is licensed by the Iowa Department of Human Services and is the
only afterschool program in Johnson County serving clients with special needs through mental health
and / or behavioral diagnosis. Four Oaks Iowa City PAL Program primarily serves clients that are
residents of Johnson County.
*Residents of surrounding counties may be served if transportation can be provided and funding can
be secured through Child Care Assistance.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
Four Oaks Iowa City PAL Clients reside in North Liberty, Coralville, and Iowa City.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30% - 9 families
b. 31% - 50% - 3 families
c. 51% - 80% - 4 families
d. >81% - 3 families
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
Funding available for children and families to place their child in the Four Oaks Iowa City PAL
Program is limited at this time to Child Care Assistance and funding from Johnson County. Families
can also pay privately for their child's attendance if they can prove special needs and afford to pay the
special needs rate.
Qualification for funding through Child Care Assistance is limited to a child's special needs, family
income, parents working or going to school, children in foster care, or protective services in place.
Funding through Child Care Assistance can also take up to 30 days to be approved.
FY13 AID TO AGENCIES
HCDC REVIEW
Free Lunch Program
$2,000 Request
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CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 10
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
We serve the Johnson County area ... Iowa City and Coralville. A few of our guests may also come
from nearby communities /counties from time to time. No state or federal organization mandates our
service area.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
We don't customarily collect data on our clients; we have no registration procedure for using our
services. But a survey taken at Free Lunch in March 2010 showed 24 of 24 responding were Johnson
County residents. Since most of our clients rely on public transportation (or bicycles), we know they
live in Iowa City or Coralville. We also see persons who are traveling through town and use our
services for a few days to a month or so at a time.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
• 100% of our clients are in the 0 -30% income range.
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
Via our serving teams, the bulk of which come from area churches, we solicit and receive funds from
faith communities. We apply for and receive funds from the United Way of Johnson County. For the
past 2 -3 years we have received funds from the Cloud Family Foundation Fund of the Greater Kansas
City Community Foundation, beginning 2012, we'll receive funds from the First Presbyterian (Iowa
City) endowment, and in recent years we've received funds from area businesses (in 2011, New
Pioneer & Scheels). We've applied (unsuccessfully in 2011) for funds from the Lichty Fund of
Trinity Episcopal Church) and from the Carina Mohler Fund of the United Methodist Church. We're
relatively new to fundraising efforts, but we know that we need to put more effort into fundraising as
our rent increases, and as we anticipate a move to a new location in the coming year or so.
FY13 AID TO AGENCIES
HCDC REVIEW
Iowa City Free Medical Clinic
$8,000 Request
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CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 5
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
Appanoose
Benton
Black Hawk
Boone
Cedar
Clinton
Cumberland
Dallas
Delaware
Des Moines
Dubuque
Fayette
Henry
Iowa
Jasper
Jefferson
Johnson
Keokuk
Lee
Linn
Louisa
Mahaska
Marion
Muscatine
Polk
Pottawattamie
Poweshiek
Rock Island
Scott
Wa ello
Warren
Washington
York
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc.
58 -60% reside in Iowa City zip code area, 12% in Coralville, 4% North Liberty, 3%
Muscatine, 4% West Liberty, 2% Washington, 1 % Solon and 14% scattered among 80
different zip codes.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
These are approximate percentages based on previous income surveys.
a. 0 -30% 10%
b. 31 -50% 30%
c. 51 -80% 41%
d. >81% 19%
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
In the past, Free Med board members contacted the county health departments from 6 surrounding
counties whose residents use FMC/FDC services. Only 2 responded, and were not interested in
making any contribution to FMC/FDC. Coralville contributes $2,000 per year.
FY13 AID TO AGENCIES
HCDC REVIEW
CITY OF IOWA CITY
Housing Trust Fund of Johnson County
$8,000 Request
1. CITY STEPS priority level?
(High = 10, Medium = 6, Low = 2 points)
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points)
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
10
5
The Housing Trust Fund of Johnson County ( HTFJC) serves the entire county: the municipalities and
the rural areas of Johnson County. Any organization/business or person providing housing to those at or
below 80% of the area median income located in Johnson County would be eligible to apply for our
revolving loan funds. We are funded through the State Housing Trust Fund Program, administered by
the Iowa Finance Authority, and our original housing trust fund designation was intended for residents of
Johnson County. Because of this, we are awarded state funds based on the population of Johnson
County.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc.
Because only organizations/business or persons who provide housing are eligible to apply for our
revolving loan funds, we do not track from where the individual persons or families who live in the
housing assisted by the HTFJC may have come. The reports filed with the Iowa Finance Authority for
our last three years of funding awards (2009, 2010, and 2011) revealed over 78% of those living in
housing that had received funding from our revolving loan fund were living in housing in Iowa City. The
actual numbers were: 14 in North Liberty, one in Coralville, and 55 in Iowa City.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
Due to the regulations of the state housing trust fund program, we are mandated to only award state housing
trust fund funding for those projects that serve a population with income below 80 percent of the area median.
We are further mandated that 30 percent of our state funding be set aside for those projects that provide housing
for those with income below 30 percent of the area median income. For this reason, we only ask the
organizations/businesses and persons awarded revolving loan fund dollars to report on the number of
households with income below 30 and below 80 percent median income. Again, in looking at the IFA reports
filed for the 2009, 2010, and 2011 state awards, HTFJC assisted the following number of households at these
income levels:
Below 30% AMI: 16
Between 30 and 80% AMI: 54
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
HTFJC is required to provide a 25 percent local match in its state housing trust fund funding request each year.
For the past several years, the following cities and Johnson County have provided these funding amounts:
Johnson County
$24,000
City of Coralville
$15,000
City of Iowa City
$8,000
City of North Liberty
$8,000
Because HTFJC provides most of its funding as loans, rather than grants, HTFJC is now also able to dedicate a
minimal amount of loan repayments as local match, which has assisted us in meeting our state applications'
local match requirement. In the last three state funding rounds, at least 85 percent of the local government
contributions listed above were used toward funding projects, and less than 15 percent was used toward HTFJC
administration.
Historically, HTFJC Board of Directors has also initiated fund raising for specific projects, such as providing
Housing Summits or the Iowa City Area Association of Realtors' Homes for Our Future project. These efforts
have resulted in securing additional funding for those projects from lenders, other businesses, and private
individuals. As a result of the strategic planning done last year, a committee of the HTFJC Board of Directors
is currently working on conducting additional fundraising activities. As has been done in the past, the funding
that is raised will likely be used toward a certain project or housing activity.
FY13 AID TO AGENCIES
HCDC REVIEW
MECCA
$20,000 Request
� r
i
CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 10
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 7
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
MECCA receives funding through the Iowa Plan to provide outpatient substance abuse treatment
services to 2 regions of Iowa. Region 16 includes Cedar, Iowa, Johnson, and Washington counties.
Region 12 includes Polk and Warren counties. Because we also provide residential substance abuse
treatment, we are required to accept clients from any county of the state for that service.
We provide substance abuse prevention services to Cedar, Iowa, Johnson, and Washington counties
through the State Comprehensive Prevention Contract.
We provide services to HIV /Aids population across 23 counties as required by the state HOPWA
contract. Ryan White services include a smaller region and include Johnson county and Iowa City.
MECCA also receives funding to provide gambling treatment and prevention services to 5 counties in
Eastern Iowa (Cedar, Iowa, Johnson, Washington and Keokuk counties) and 6 counties in Central
Iowa (Polk, Warren, Mahaska, Jasper, Dallas, and Marion).
SPF -SIG substance abuse prevention grant to Johnson County, Drug Free Community grant to Cedar
and Washington counties (the Johnson county grant ended after 10 years).
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
MECCA provided services in our Iowa City location to clients from 168 different communities.
Below is a summary of where our clients come from.
Johnson County Total
Coralville 169 9%
Hills 7 0%
Iowa City
859
45%
Lone Tree
15
1 %
North Liberty
87
5%
Oxford
15
1%
Solon
15
1%
Swisher
2
0%
Tiffin
21
1 %
Total Johnson County
1190
62%
All other communities
731
38%
Total
1921
168 communities
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
922 (86 %) persons
107 (10 %) persons
17 (1.6 %) persons
7 (0.6 %) persons
15 (1.4 %) persons
Total 1,068 persons
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
MECCA has an active fund development and grant writing staff that works to secure funding from a
variety of sources throughout the year. Our activities include applications for government funding,
both new and renewal applications, applications for private foundations, fund raising events including
our annual on -line auction, and ICARE pancake breakfast, and pursuing individual contributions in
support of MECCA's mission. For the period covering February 2011 through December 2011,
MECCA submitted 25 different grant applications for a total request of $2,034,000.
MECCA routinely monitors government sites listing upcoming opportunities for funding to identify
grants that are consistent with our mission and strategic initiatives.
2
FY13 AID TO AGENCIES
HCDC REVIEW
I I ,
t. : ®4
CITY OF IOWA CITY
Neighborhood Centers of Johnson County
$63,000 Request
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 10
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 8
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
Johnson County
NCJC services are not mandated.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
Families live in pocket neighborhoods in the Johnson County communities, which include the target
areas of Broadway /Twain/Grant Wood; Pheasant Ridge; and Breckenridge, Forest View, Regency
Mobile Home neighborhoods.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30%
80%
b. 31 -50%
10%
c. 51 -80%
5%
d. >81%
5%
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
NCJC currently receives local funding from the City of Iowa City, the City of Coralville, and Johnson
County. We also secure grant funding through a variety of state and federal departments, such as the
Department of Education and the Department of Human Services.
FY13 AID TO AGENCIES
HCDC REVIEW
Pathways Adult Daycare
$5,000 Request
� r
-0%
CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 5
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
We primarily serve individuals from Johnson County, although we currently serve Cedar and Iowa
County. We have served individuals from Washington and Linn County as well. We are not
mandated to a particular service organization.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
• Iowa City = 50 participants
• Coralville = 7 participants
• Tiffin = 3 participants
• Oxford = 1 participant
• Solon = 1 participant
• Hills = 1 participant
• Riverside = 1 participant
• West Liberty = 1 participant
• West Branch = 1 participant
• Nichols = 1 participant
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
a. 0 -30% = 47 participants
b. 31 -50% = 4 participants
c. 51 -80% = 1 participant
d. >81%=25 participants
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
We currently receive funding for participant fees from the Veteran's Administration, Title 19
Medicaid Waiver Program (Elderly, Intellectual Disabilities, AIDS & HIV, Ill & Handicapped, Brain
Injury), Heritage Area Agency on Aging (over 60 years of age), and United Way of Johnson County
(lowers fees to as low as $12 a day). Unfortunately, we still have people that either do not qualify for
one of these funding sources or cannot afford to pay the reduced rate to attend.
FY13 AID TO AGENCIES
HCDC REVIEW
1. CITY STEPS priority level?
RVAP
$14,000 Request
i r 1
CITY OF IOWA CITY
(High = 10, Medium = 6, Low = 2 points) 6
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points)
See Narrative
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
RVAP serves Johnson, Iowa, Cedar and Washington counties. Our service area is mandated by the
Crime Victim Assistance Division of the Iowa Attorney General's Office. Our service area is related
to federal grant dollars received through the Victims of Crime Act (VOCA) and the Violence Against
Women Act (VAWA). We also receive funding from the State of Iowa to staff the Iowa Sexual
Abuse Hotline. These funds mandate that we provide crisis line response to callers from the entire
state.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
Direct Services
FY10
FY11
Johnson County
329
317*
Cedar County
10
14
Iowa County
5
9
Washington County
1 10
1 17
State of Iowa Crisis Line
1 339
1 283
*Johnson Co =317, Iowa City---225, Coralville =33
All Services Direct & Educational
FY10
FY11
Johnson County
9,778
6,299
Iowa City
7,432
4,545
Coralville
1,271
755
North Liberty
98
64
Cedar County
58
115
Iowa County
173
110
Washington County
457
591
It is not always possible for us to determine the exact service area on calls received on the
crisis line so we categorize them as best we can.
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
We do not collect income data on our clients. Our federal grants require that we provide free services
to all individuals seeking services.
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
RVAP requests and receives funding from many sources in order to provide services. State and
federal grants provide the majority of the funding we use to provide direct services to victims and
their significant others in our four county service area. Local financial support is required to leverage
the state and federal funds which are used to provide services to local residents. Additionally we
receive funding from the United Way of East Central Iowa to support services in Iowa, Cedar and
Washington counties. The University of Iowa provides funding to support direct services and
educational programming for UI related services. We also receive grant funding from an anonymous
donor and other smaller grants periodically.
Coralville
Iowa City
Johnson County
United Way - Johnson Co
United Way -East Central Iowa
U of I Student Government
Grants (Federal, State, Donor)
$3,000
$12,000
$16,325
$27,125
$32,000
$47,090
$399,136
■ Coralville
■ Iowa City
■ Johnson County
■ United Way - Johnson Co
■ United Way East Central
Iowa
■ U of I Student
Government
Grants(Federal, State,
Donor)
FY13 AID TO AGENCIES
HCDC REVIEW
Shelter House
$40,000 Request
I1
� �raar4l
CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 10
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 10
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
Shelter House is the only general -use homeless shelter (providing shelter for the general homeless
population —men, women, children, disabled, elderly, and veterans) in Johnson County. As such, all
municipalities within the county are considered centric to the service area. There is no state or federal
organization that mandates the service area. However, as a recipient of federal funds, Shelter House
is available to all qualifying (homeless) US Citizens,
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
In the last program year:
■ 60% of Shelter House clients derived from Iowa Counties.
■ 42% of Shelter House clients derived from Johnson County
■ 31 % of Shelter House clients derived from Iowa City
■ 9% of Shelter House clients derived from Coralville
■ 1 % of Shelter House clients derived from North Liberty
■ 2% of Shelter House clients derived from Cedar Rapids
■ 1% of Shelter House clients derived West Branch
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
• 100% of Shelter House clients are within the 0 -30% income level.
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
In 2011 Shelter House operating revenue came from the following sources:
■ 3% Johnson County
■ 2% City of Iowa City
■ 0.3% City of Coralville
■ 48% Competitive State and Federal Grants
■ 16.7% from "fee- for - service" activities such as the VA Per Diem, payments from meal
contracts and janitorial services, etc.
■ 15% all other fundraising and private contributions
■ 7% from Board Sponsored Fundraising Activities
■ 4% from the United Way of Johnson County
■ 2% Faith Communities
■ 2% from Shelter House Endowment
FY13 AID TO AGENCIES
HCDC REVIEW
United Action for Youth
$65,000 Request
1 r i
� ,y�QOrv�1
CITY OF IOWA CITY
1. CITY STEPS priority level? (High = 10, Medium = 6, Low = 2 points) 10
2. Level of low- to moderate- income persons assisted?
(0- 30 % =10, 31- 50 % =6, 61 -80 % =2 points) 5
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
UAY primarily serves Johnson County. UAY does provide some programs to neighboring counties:
Muscatine County —UAY received a grant from the Iowa Department of Public Health to provide
services in West Liberty and since the grant expired last year has continued under a contract with the
West Liberty schools; Iowa County —Iowa offers some services to students at the Clear Creek
schools and that work involves students and families that are in either Johnson or Iowa County;
Cedar and Washington Counties - -- some of UAY's grant funded programs allow UAY to serve
runaway and homeless youth or crime victims from those counties, also UAY is occasionally asked to
assist on small projects by groups from other communities —this year UAY has a small project with
WACO schools.
UAY does not have a mandated service area by the state or federal funding sources. UAY is
considered to be in the service area that MECCA is listed as the primary substance abuse service
provider and UAY contracts with MECCA on a variety of projects. UAY's Basic Center grant is
from the U.S. Department of Health and Human Services, Administration for Children and
Families —the funding is from a formula for the state of Iowa, so the program is required to serve
Iowans.
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
In last year's client summary (July 2010 -June 2011) the youth served were from the following
communities: Iowa City - 1,396; Coralville -215; North Liberty -198; Solon -112; other small
towns and rural -370 (includes youth from West Liberty, youth from surrounding small towns, and
other towns in Iowa).
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible.
Youth Clients: Very low -120; low -643; moderate -886; high -87; unknown -581. Nearly all of
the "unknown income clients are those who are in youth development programs that include
community presentations and group work in which the youth names, ages and school are noted but no
income information is tracked.
Parents: Very low -44; low -138; moderate -232; high -28; unknown -22. Parent information is
tracked for parents involved in UAY's counseling program.
Total youth served last year: 2,317, of whom 236 were in counseling programs only; 1,574 in youth
development programs only; and 507 in both counseling and youth development programs. UAY
served 464 parents last year (not including pregnant and parenting teens who are tracked as youth
clients and 99 babies (children of teen parents, who are not tracked as youth clients)
4. Briefly describe efforts to secure funding from other entities, municipalities, counties, etc...
UAY submits anywhere from 60 to 100 proposals to other entities for funding every year. These
include major grants to federal agencies and various Iowa state agencies, as well as area schools, and
other municipalities, UAY also submits proposals to national, state, and local foundations, business
sponsored funds, some faith based groups, local civic organizations, and a variety of anonymous
foundations. The anonymous proposals are generally by invitation -only. UAY has generally 40 to 50
cost allocation centers to track the major grants that are supporting current services.
UAY collaborates with a number of local providers in some of these applications — currently they
include projects with the Iowa City Schools, Four Oaks, MECCA, Mercy Hospital, and DVIP. UAY
often uses local funds to match state and federal grants.
Y
Housing Trust Fund
Iohnsonl County
Housing Trust Fund of Johnson County
322 East Second Street
Iowa City, IA 52240
Email: tchenbach@htfj'c.org Website: www.htfj'c.org
Office: 319.358.0212 Fax: 319.358.0053
Board ofDirectors
Bob Dvorsky, President
December 8, 2011
State Senator, 1 r District
Steve Long, Co- President -elect
Iowa City Planning & Community
Development
Mr. Tom Markus, City Manager
Bob Burns, Co- President -elect
City of Iowa City
Burns &Burns, LC...
410 East Washington Street
Ron Mavrias, Seartag
Iowa City, Iowa 52240
Private Citi .Zen
--- --- --- ------
Dear Mr. Markus:
Jerry Anthony, University of
Iowa, Urban & Re ionalPlanning
On behalf of the Board of Directors of the Housing Trust Fund of Johnson County, we
Robert Brooks, University of
Would like to thank the City of Iowa City for investing in the Trust Fund for the past
Iowa Building and landscape
several years. Your investment has been crucial to the success of our organization.
Services
Crissy Canganelli, Shelter House
Enclosed with this letter is a brief report highlighting our activities for the last fiscal
year. None of these would have been possible without your participation in our
Maryann Dennis, EX- officio
The Housing Fellowship
organization. These activities included:
• State Housing Trust Fund Award of $248,094 for FYI I
Kirsten Frey, Kennedy, cruise,
Fey and Gelner
• FYI Application to State Housing Trust Fund for $225,882
Steve Gordon, AM Management
• HTFJC Revolving Loan Fund awards totaling $348,500 to organizations and
developers, which proposed to increase the number of rental homes, transitional
Ellen Habel, city of Coralvilk
housing units, and newly constructed single family homes in our communities
Chris Le-Fever, US Bank
• Continued to administer Community Priorities Grant award from the United
Tracey Mulcahey, City of Nortb
Way of Johnson County, which allowed us to collaborate with several agencies to
Liberty
pd dress funding gaps that prevented households toward moving toward self-sufficiency
• Continued to administer IDED grant for Tenant Based Rental Assistance in
Scott Schroeder, MidWestOne
cooperation with the Iowa City Housing Authority
Bank
. Continued to administer FHLB Affordable Housing Program in
Rod Sullivan, Johnson County
grant
cooperation with ECICOG
Board of Supervisors
• Served on the JCCOG Affordable Housing Task Force, Local Homeless
Coordinating Board, County Mobile Home Task Force
Linda Thrasher, Relocation
Specialrrt
• Administered Iowa City Single Family New Construction Program, Rounds 1
and 2, intended to provide down payment assistance to 77 homebuyers for homes built
Larry Wilson, University Heights
in Iowa City
Citi .zen
• Administered ECICOG Single Family New Construction Program, Round 1,
Staff
intended to provide down payment assistance to 54 homebuyers for homes built in
Tracey Achenbach,
Coralville, Hills, Lone Tree, North Liberty, and Tiffin.
Executive Director
Kehla West
Operations Coordinator
These projects, as well as the anticipated funding requests for the coming year, continue to address the
growing housing needs in Iowa City and throughout the County. Furthermore, the activities we fund are
required to assist the lower income residents of our County and often serve a population that necessitates
this assistance.
Your continued investment in the Housing Trust Fund of Johnson County is critical to our ability to be
able to provide loan funds to agencies and businesses who serve these populations. Without your
support, it would be impossible for us to request a grant from the State Housing Trust Fund. As you are
aware, this annual grant provides the capital for our revolving loan fund.
We cannot convey in this letter how much your commitment to the Housing Trust Fund has been critical
to our success and your annual investment of $8,000 is much appreciated. We recognize that local
governmental entities continue to be challenged to provide more services with fewer resources. We
respectfully request; however, that you continue your commitment to affordable housing and budget a
similar investment to the HTFJC for the next fiscal year. Thank you for your consideration of this
request, and please do not hesitate to contact us if you need further information. As always, members of
the board or staff are available to attend a work session to answer any questions you may have ahmit vrivi,
investment.
Sincerely,
Sena or Robert Dvorsky, President
&M�al �/ 6ul �A
�__
Tracey Achenbach, Executive Director
Housing Trust Fund
lohnsont County
Housing Trust Fund of Johnson County
322 East Second Street
Iowa City, IA 52240
Email: tachenbach @htfjc.org Website: www.htfjc.org
Office: 319.358.0212 Fax: 319.358.0053
Board ofDrrectors
Annual Report
Bob Dworsky, President
State Senator, 1 P District
June 30, 2011
Steve Long, Co President -elect
RLF Admin
FYI I State Housing Trust Fund Award: $248,094 $223,285 $24,809
Iowa City Planning dam' Community
Local Match:
Development
Bob Burns, Co- President -elect
Governments 55,000 47,300 7,700
Burns &Burins, LC...
Johnson County 24,000
City of Coralville 15000
Ron Mavrias, Secretary
Private Citizen
Cities of Iowa City & North Liberty 16,000
HTFJC _ 8,000 8,000
Jake Young, Treasurer
McGladrey & Pullen, LLP
Total Award & Local Match: $311,094 $270,585 $40,509
FY11 HTFJC Revolving Loan Fund Awards Totaled $348,500
Jerry Anthony, University of
Iowa, Urban drRegionalPlanning
Shelter House $ 64,000
Purchase /rehabilitation of transitional housing for 6 persons
Robert Brooks, University of
Iowa Building and Landscape
The Housing Fellowship $175,000
Services
Purchase /rehabilitation of five homes in UniverCity Program
Crissy Canganelli, Shelter House
Iowa Valley Habitat for Humanity $ 3,500
Construction/Interest for 1 single- family home
Maryann Dennis, Ex- officio
Successful Living $ 40,000
The Housing Fellowship
Rehabilitation of rental home for 9 persons
Kirsten Frey, Kennedy, Cruise,
Iowa Valley Habitat for Humanity $ 66,000
Firy and Gelner
Construction of 2 single - family, owner- occupied homes
Steve Gordon, AM Management
Ellen Habel, City of CoralWk
FYI Other Grants /Activities:
Chris LeFever, US Bank
• Repayments to HTFJC revolving loan fund exceeded $40,00 in FYI I
• Provided over $1.20,000 to Iowa City Area Association of Realtors for
Tracey Mulcahey, city of North
purchase /rehabilitation of home in Coralville as part of their revolving loan
Liberty
. Approved administration of micro -loan program for IVHH Dottie Ray
Scott Schroeder, MidWestOne
Women Build project
Bank
• HOME grant for Tenant Based Rental Assistance in cooperation with Iowa
City Housing Authority providing rental assistance to 53 renters
Sally Stutsman, Johnson County
Board of Supervisors
• FHLB Affordable Housing Program grant in cooperation with ECICOG
assisted 12 homeowners with minor repairs
Linda Thrasher, Skogman Realty
• United Way grant disbursed to a variety of agencies to address barriers to
stable housing and long term self sufficiency
Larry Wilson, University Heights
Citizen
Y g Y . Administered Iowa City Single Family New Home Construction Program:
Staff
Processed 91 applications; 31 closings completed
Tracey
• Administered ECICOG Single Family New Home Construction Program:
Executive Director
ve Director
Closed on 11 properties in Lone Tree
• Served on the JCCOG Affordable Housing Task Force, Local Homeless
Andrew Donham,
Coordinating Board, and County Mobile Home Task Force
Grant Administrator
CITY OF IOWA CITY
FY13 ALLOCATIONS TIMELINE
Dates Subject to Change
Dec. 14, 2011 Public notice that CDBG and HOME applications are available
Dec. 29, 2011 CDBG /HOME Applicant Workshop,
Emma Harvat Hall, City Hall, 3:00 PM
Jan. 9, 2012 CDBG /HOME Applicant Workshop
Emma Harvat Hall, City Hall, 11:00 AM
Jan. 20, 2012 Applications due to City of Iowa City by 12 noon
Feb. 16, 2012 HCDC meeting: question /answer discussion with CDBG /HOME
applicants. Location TBD, 6:30 PM
Feb. 24, 2012 HCDC ranking forms due to City staff
Mar. 8, 2012 HCDC meeting: review of groupings and consensus funding
scenario. Location TBD, 6:30 PM
(CDBG /HOME applicants encouraged to attend, but not mandatory)
Mar. 22, 2012 HCDC meeting: recommendation on CDBG /HOME funding awards.
Location TBD, 6:30 PM
(CDBG /HOME applicants encouraged to attend, but not mandatory)
April 3, 2012 HCDC justifications memo due for council packet
April 13, 2012 Draft FY13 Annual Action Plan done — 30 -day comment period begins
April 19, 2012 HCDC meeting: Review FY13 Annual Action Plan and recommendation to
City Council
May 15, 2012 Expiration 30 -day comment period on the FY13 Annual Action Plan
May 15, 2012 City Council: public hearing on the FY13 Annual Action Plan (If needed,
joint HCDC /City Council meeting)
May 15, 2012 City Council Meeting: resolution- approving the FY13 Annual Action Plan
July 1, 2012 Start FY13 projects
(If awarded funding, no expenses may be incurred prior to both
July 1 AND execution of a CDBG /HOME agreement)
11/9/2011
I
Ba n-k
Ity
A practical guide to real estate financing for nonprofit developers
2nd EDITION
4
Rules of Thumb for Estimating Development Soft Costs
(Note: Soft costs vary according to the size, type and location of the de-
velopment project. Most of the guidelines presented below are based
on formulas currently used by the New York City Division of Housing
Preservation and Development (HPD) and the Community Preservation
Corporation (CPC). These rules of thumb reflect current (1996) cost es-
timates which are subject to change. Whenever possible, obtain
information about actual costs for your project.
Architect and Engineering: The fee charged by the architect for pre-
paring drawings and monitoring the project during construction. Usu-
ally 4% to 10% of the construction cost, not including the contingency
allowance. Government funders frequently set a maximum allowable
percentage. The architects fee includes the cost of hiring engineers
needed for structural and major system design.
Environmental Survey: Survey of building and lot for toxic sub-
stances including asbestos. Varies from about $1,700 to $2,500 per
building or site.
Appraisal: A determination of the value of the existing property and
the value of the property after completion of construction. The ap-
praised value determines the maximum loan amount based on the loan
to value formula used by the lender. Varies with the size and complex -
ity of the project. Cost will be higher for mixed —use and scattered site
projects. Allow at least $2,500 to $5,000.
t
Consultant Fees: Varies with the size and complexity of the project
and the extent of consultant services to be provided. Allowable con -
sultant fees are usually limited by government funders.
Survey: Determines the boundaries and exact location of the lot and is
required in order to obtain title insurance. Fee varies, allow $1,500 per
building or lot.
Tax Exemption Program Filing Fee: A fee paid to a government
agency for processing an application for real estate tax exemption
and/or abatement. Varies with the program.
Title Insurance: Insurance that protects the owner and lender from
possible future losses caused by defects in the title. Estimated cost is
.007 x the amount of the mortgage or the total development cost.
Mortgage Recording Tax: A State tax charged when a mortgage is re-
corded in a book of public records. Calculate as 2.75% of the mort-
gage recorded. Calculate as 2.5% of mortgages over $500,000 and 2%
of mortgages under $500,000. This fee can be waived for certain types
of nonprofit development corporations.
61
r
Ilk
Developer Legal Lawyer's fees for reviewing and preparing docu-
ments and managing the legal aspects of the closing. Varies with the
complexity of the project. Allow from $10,000 to $25,000. Develop-
ers of projects with multiple sources of government and private financ-
ing may incur higher legal fees.
Developer Fee: Varies. Usually calculated at 3% to 10% of the total
project cost or as a flat fee based on the number of units. Certain gov-
ernment programs allow developer fees of up to 15% of the total devel-
opment cost. The fee is intended to compensate the developer for
project— related administrative costs, salaries, office rent, transporta-
tion, etc. Government funders may limit or disallow this fee.
Construction Period Real Estate Taxes: Real estate taxes on the land
and the building under construction. Calculate by using the present as-
sessed value x tax rate x length of the construction period. Real estate
taxes will be higher if the project is re- assessed during construction
and is not exempt from tax increases.
Construction Period Water and Sewer: Charges for water and sewer
service during construction. Calculated by assessment x length of the
construction period or as a flat fee for limited usage during construction.
Construction Period Insurance: Cost of fire and liability insurance
during construction. Insurance is in addition to insurance carried by
the general contractor. Use actual quote from your insurer or estimate
at $5 to $8 per $1,000 of replacement value.
Permanent Lender Fee: A fee charged by the lender for underwriting
and processing the loan. Usually I% to 2% of the loan.
Permanent Lender Legal: Legal expenses incurred by the lender in
connection with making the loan. Paid by the developer. Estimate at
$10,000 to $30,000 depending on the size and complexity of the project.
Construction Lender Fee: A fee charged by the lender for underwrit-
ing and processing the loan. Usually 1 % to 2% of the loan.
Construction Lender Legal: Legal expenses incurred by the lender in
connection with making the loan. Paid by the developer. Estimate at
$10,000 to $30,000 depending on the size and complexity of the project.
Bank Engineer: Usually a consultant selected by the lender to inspect
the construction work and approve the release of funds to the general con-
tractor. Fee includes the initial review of construction drawings ($2,500 to
$5,000) plus a charge for each inspection of the building and review of the
contractor's requisitions for payment. Allow $500 to $750 for each inspec-
tion and assume one inspection per month during construction.
Construction Loan Interest: Interest paid monthly on the portion of
the loan that has been advanced to the borrower. Usually estimated at
62
50% to 60% of the construction loan x the interest rate x the length of
the construction period. -�
Marketing and Leasing: Costs incurred during leasing of apartments and
commercial space or the sale of residential units can vary enormously —esti-
mates should be given careful consideration. For low and moderate income
residential rental projects, HPD allows $9,000 plus $300 per unit.
Soft Cost Contingency: This is an allowance for unforeseen costs and
overruns. Allow a lump sum of $10,000 to $25,000 depending on the
size of the project, or use 5% to 10% of the soft costs.
Income and Expenses
The Schedule of Pro Forma Income and Expenses is used for income
producing property only and is frequently referred to as the pro forma.
The pro forma presents the expected results of the first year of opera-
tion of the project after it has been completed and leased. The pro
forma is simply a detailed presentation of the following formula: Gross
Rents – Vacancy Allowance – Expenses = Net Operating Income. Each
of the components of this formula is discussed below. (In the case of a
sales project, the comparable schedule would show projected gross in-
come from the sale of the units less the expenses incurred in selling the
units such as legal costs, brokerage fees, advertising and transfer taxes.
The schedule should include a breakdown of the projected per unit
sales price for each unit or type of unit. For a sales project, the schedule
is a detailed presentation of the following formula : Gross Sales Pro-
ceeds – Sales Expenses = Net Sales Proceeds. The developer's profit
equals Net Sales Proceeds less the total development cost shown in the
Sources and Uses schedule.)
Gross Rents: This item includes all sources of income including resi-
dential rents broken out by unit type, number. of units; commercial
units with square footage and rent per square foot, and any other in-
come such as coin operated laundry, parking, and other charges. The
total gross rent is the projected total income from the project if all
units are occupied for the full year and all rents are collected.
Vacancy and Loss Allowance: Gross rents are reduced by this allow-
ance for vacancies and uncollected rents. The rule of thumb for determin-
ing the vacancy and loss allowance is 5% for residential and at least 10%
for commercial space. Banks may require higher vacancy and loss allow-
ances depending upon the location of a project and market conditions.
While the demand for affordable rental housing is usually very strong, de-
mand for commercial space can vary greatly and the lender may require a
} vacancy allowances of 20% or more for commercial space. l
'.: 63
Expenses: Lists all operating expenses, management fees, and alloca-
tions to reserve funds. Remember to include the operating expenses
for the superintendent's apartment. (See Rules of Thumb for Estimat-
ing Annual Operating Expenses, below.)
Net Operating Income: This "bottom line" is referred to as the Net
Operating Income (NOI). It is the most important number on the
spreadsheet because it will be used by the lender to determine the
amount of debt that your project can support. (Determining the maxi-
mum loan amount using the NOI is discussed in Chapter 3.)
Rules of Thumb for Estimating Annual Operating Expenses
(Note: Operating costs vary greatly depending upon the age, size and
location of the building. The guidelines presented below are based on
formulas used by the New York City Division of Housing Preservation
and Development (HPD) and the Community Preservation Corporation
(CPC). For cost estimates based on the number of rooms, calculate the
room count by using two rooms for studios, three rooms for one bed-
room units, four rooms for two bedroom units and five rooms for three
bedroom units.)
Real Estate Taxes: Varies with the type of tax exemption program.
Most projects in low and moderate income areas will be eligible for
tax exemption. For projects without tax exemption benefits, annual
taxes equal the estimated assessed value of the completed project x the
applicable tax rate.
Insurance: Includes fire and liability insurance. Estimate insurance
costs at $2.50 per $1,000 of coverage for fire insurance plus $250 per
unit for liability insurance. If possible, obtain an estimate from your in-
surance agent.
Payroll: Varies with the size of the building, location and the services
to be provided. This cost is usually estimated on a case by case basis.
HPD uses the following general guidelines :
Superintendent . . . . . . . . . . . . . . . . . $25,000
Porter . . . . . . . . . . . . . . . . . . . . . $12,000
Superintendents of larger buildings (20+ units) are usually also given
a free apartment. A porter is usually required for buildings with more
than 35 units.
Elevator Maintenance: Includes the cost of the elevator maintenance
contract and an allowance for repairs. Estimate at $4,000 per elevator.
64
Exhibit 3: Pro Forma Income and Expenses
DATE
NAME OF PROJECT
SCHEDULE 2: Pro Forma INCOME AND EXPENSES
RESIDENTIAL INCOME
Unit Type
Rent/Mo.
Units
Gross /Yr
One Bedroom
$650
6
$46,800
Two Bedroom
$750
6
$54,000
Three Bedroom
$850
.4
$40,800
TOTALS
3,680
16
$141,600
COMMERCIAL INCOME
Gross Rentable SF
1,200
Rent per SF /Year
$17.50
TOTAL COMMERCIAL INCOME
$21,000
GROSS ANNQAL INCOME
$162,600
(less) Residential Vacancy
5.00% ($7,080)
(less) Commercial Vacancy
10.00% ( 2,100)
EFFECTIVE GROSS INCOME
$153,420
EXPENSES
Real Estate Taxes
$0
Insurance
7,348
Payroll
18,000
Elevator Maintenance
4,000
Water and Sewer
7,750
Heating
10,850
Utilities
2,790
Cleaning /Exterminating /Supplies
2,604
Repairs and Replacements
3,680
Painting
2,480
Legal and Accounting
3,200
Management Fee (6 %)
9,205
Building Reserve (2% of gross)
3.252
TOTAL EXPENSES AND RESERVES $75.159
NET OPERATING INCOME 26
65
0
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Water and Sewer: Based on frontage or metered water use. Use the
actual assessment or calculate at $125 per room.
Heat: Varies with the age and type of the building and the type of
fuel used. HPD estimates at $150 to $175 per room per year. Build -
ings heated with gas or the best grade of fuel oil are estimated at $175
per room.
Utilities: Apartment gas and electricity is usually individually metered
and paid by the tenant. For common area utility expenses (hall -
ways,basement, exterior), the City uses $40 per room for walk —up
buildings and $45 per room for elevator buildings.
Supplies, Cleaning and Exterminating: Charge for contract with ex-
terminating service and for cost of supplies used by superintendent
and porter: Varies. CPC and HPD use $42 per room.
Repairs and Replacements: Estimate at $230 to $390 per unit depend-
ing upon the extent of the work. Includes the cost of repairing and re-
placing appliances. Gut rehabs and new construction projects will
have lower repair and replacement expenses, at least during the early
years of operation.
Painting: Annual allowance for painting apartments and hallways. Es-
timate at $40 per room.
Legal and Accounting: Covers legal fees for leasing and evictions
and accountant's fees. CPC and HPD estimate this cost at $1,600 plus
$100 per unit.
Management Fee: Use 6% to 8% of the net rent (gross income less
vacancy allowance). Note that lenders will require a deduction for this
expense even if your organization intends to manage the project.
Building Reserve: Annual payments into a fund used for future major
expenses such as replacing the roof or the boiler. Usually calculated as
2% to 3% of the gross rent. Total rehabilitation and new construction
projects should use 2 %.
Questions To Ask The Lender
Before taking the time to prepare and submit a loan application, contact
prospective lenders and briefly describe the project and the type and ap-
proximate amount of the loan required for your project. Lender
guidelines regarding the type and size of loans being made are subject
to change. The fact that six months ago XYZ Bank made a construction
loan at 1.5% over prime for a mixed —use project in Brooklyn does not
assure that they would make the same loan today. The overall availabil-
ity of loans, the availability of particular types of loans, and the terms
66
Interest Rate
and conditions of those loans are all subject to change. Make sure there
is a match between your project and the type of loans currently being
made by the lender.
If the lender is willing to consider your application, ask for guidelines
regarding terms and conditions such as the current rate or range of
rates, the commitment fee, bank legal fees, and bank policy regarding
equity requirements and guarantees . (You may want to request a letter
confirming the lenders interest in the project.) Don't be afraid to ask
questions, but don't expect precise answers. Remember that at this
stage, information provided about rates, fees, and other terms will be
very preliminary and subject to negotiation and change during the loan
review and underwriting process. If your loan is approved, the lender
will issue a commitment letter detailing the terms and conditions of the
loan. Until the commitment letter has been signed by both parties,
terms and conditions can be negotiated and changed.
Listed below are some questions you may want to ask the lender prior
to submitting an application. (Many of these items are discussed in
Chapter 3.)
For the type of loan requested, what is the current interest rate or range
of rates? For variable rate loans, how is the rate calculated? (Construc-
tion loans are usually keyed to the prime interest rate, variable rate
mortgages are usually keyed to treasury bill rates.)
Loan—to—Value and Debt Service Coverage
Fees
Ask about the lender's guidelines for these underwriting criteria. (For-
mulas for calculating loan -4o value and debt service coverage are
presented in Chapter 3.)
For the type of loan requested, what is the range of percentage points
charged as a commitment fee? (Although commitment fees usually
vary with the type of loan and the perceived level of risk, the lender can
usually provide an estimate that is within a fairly narrow range.) Does
the lender normally charge a lower commitment fee to non—profit bor-
rowers. Could payment of the commitment fee be deferred until the
loan closing? If not, what is the likely schedule for payment of the fee.
67
N
i
(This is an important consideration in planning for the pre - closing ex-
penses you will incur.)
If the loan is approved but does not close, will your organization still
be liable for payment of the commitment fee and other bank expenses?
Other Fees and Expenses
For the type of loan requested, what is a reasonable estimate of bank le-
gal fees? Would the legal work be done in —house or by outside
counsel? (Fees for outside counsel are usually higher.) Ask about the
timing of payments for fees and expenses such as the cost of the ap-
praisal, surveys, and environmental reports. (The loan officer can be a
useful source of information about expenses you will incur and pay
prior to the closing.)
Equity Requirements and Guarantees
What is the lender's policy regarding corporate guarantees by nonprofit
organizations? What are the lender's guidelines regarding equity re-
quirements by nonprofits? Would grants and loans be accepted as
equity contributions? What types of expenses previously incurred in
connection with the project would be acceptable as equity? Will the
lender require that the equity be spent prior to release of funds by the
lender?
Nature and Timing of the Loan Review Process
What are the steps in the loan review process and how much time is re-
quired for each step? What types of information or documentation will
be required at each step?
Loan Application Checklist
A suggested list of documents and additional information that should
I� be submitted with the loan proposal is presented below. Some of these
items supplement information about your organization, others are pro -
ject specific. Prior to submitting your application, contact the loan
officer and list for her the items you plan to include in the application.
Ask about any additional items you should include. By submitting a
complete package to the lender now, you will avoid future delays and
frustration.
III 68
PROFORMA SPREAD SHEET
Instructions for Completing This Attachment
The Housing Application, as in the past, requires the developers of rental housing projects to complete and submit a
proforma for the project being proposed. The purpose of this proforma is to help the Housing and Community
Development Commission (HCDC) and staff to make informed decisions on the allocation of local HOME Investment
Partnership and/or Community Development Block Grant funding.
All applicants for rental housing (including rehabilitation projects) are required to complete the attached proforma.
This form will provide HCDC with the needed information in a format that is uniform among all applicants. The
following are instructions for completing this form and some basic "rules of thumb" for your consideration. This form
allows for up to 20 years of information.
If you have any questions about the form or need technical assistance please call Community Development staff at
356 -5230. ** *Fields shown in ° °¢rev" are for number entry when usine the excel spreadsheet * **
Revenues (After YR 1 a rent escalator of 2% is calculated in the spreadsheet which is consistent with the Fair Market
Rent (FMR) increases for Iowa City]
Line 1 Gross Rent: Is the total amount of rent generated from the housing units, based on proposed rent
levels (proposed rents may be less than FMRs but cannot exceed FMRs).
Line 2 Other Income: Include laundry income, application or pet fees, and interest income.
Line 3 Tenant Contributions: Include other payments such as rent for parking or storage space.
Line 4 Gross Income: Is the sum of Lines 1 through 3.
Line 5 Vacancy Loss: Line 1 multiplied by 5 %.
Line 6 Effective Gross Income: Line 4 minus Line 5.
Operating Expenses [An inflation escalator of 3% is calculated in the spreadsheet]
Line 7 Operating Expenses: Estimated insurance expense (estimate from an agent).
Line 8 Operating Expenses: Repairs and Replacements ($230 - $390 per unit depending on
building age).
Line 9 Operating Expenses: Management Fee (usually 5 — 7% of Gross Rent).
Line 10 Operating Expenses: Property Taxes (estimate may be obtained from the City Assessor's Office).
Line 11 Operating Expenses: Miscellaneous Expenses (legal, accounting, advertising, water \sewer, etc.).
Line 12 Operating Expenses: Reserves (generally no more than 2 -3% of gross rent).
Line 13 Total Operating Expenses: Is the sum of Lines 7 through 12.
Net Operating Income
Line 14 Net Operating Income: Is Line 6 minus Line 13.
Debt Service f list mortgage payments for principal and interest only]
Line 15 Debt Service for 0 Mortgage.
Line 16 Debt Service for 2 "d Mortgage(s) (include the total payments for all junior mortgages on this
line). Line 17 Total Debt Service: Is the sum of Lines 15 and 16 (should not be less than 87% of Line
14).
Cash Flow Available for Distribution
Line 18 Cash Flow: Equals Line 14 minus Line 17.
PAGE 2 PROFORMA INSTRUCTIONS CONTINUED
Equity Investment
Line 1 8B is the amount of funds being invested in the project by the project developer\sponsor. This does not
include the equity raised through the sale of Low Income Housing Tax Credits as they are accounted for on
Line 33.
Cash on Cash Return on Investment (shows return to developer or investors on their equity contribution
before taxes or tax credits are includedl
Line 19 Cash on Cash ROI: Equals Line 18 divided by equity investment as shown on the application.
Determining Taxes
Line 20 Cash Flow: Carry over the figure from Line 18.
Line 21 Depreciation Expenses: Annual depreciation of property (27.5 year straight -line schedule).
Line 22 Amortization of Fees: Annual amortization of project fees (15 -year straight -line schedule).
Line 23 Principal Payments: Calculate the amount of principal paid on all loans for each year. Line
24 Reserves: Carry over the figure from Line 12.
Earnings (Loss) Before Taxes
Taxes
Line 25 Earnings Before Tax: Equals (Line 20 minus Lines 21 and 22) plus Lines 23 and 24.
Line 26 Tax Rate: Use a 35% tax rate on for - profit organizations and non - profits use 0 %.
Line 27 Taxes Incurred (Saved): Equals Line 25 multiplied by Line 26.
Cash Flow After -Tax
Line 28 Cash Flow: Carry over figure from Line 20.
Line 29 Taxes Incurred (Saved): Carry over figure from Line 27.
Line 30 Cash Flow After -tax: Equals Line 28 minus Line 29,
Total Benefit Analysis
Line 31 Cash Flow After -tax: Carry over figure from Line 30.
Line 32 Rehabilitation Tax Credits: Calculate full value of rehab tax credits.
Line 33 Low Income Housing Tax Credits: Calculate full value of LIHTC annually for each of the Ise 10
years.
Line 34 Net Sale Proceeds: In year 20, calculate the estimated future market value of the property by
taking the total cost of the project as presented in this application and compound it by 2% for each
year. Place this amount on line 34.
Line 35 Net Cash Flow After -tax: Equals the sum of Lines 31 through 34.
Line 36 Return on Investment: Equals the Net Cash Flow After Tax divided by the Equity Investment.
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MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 15, 2011 — 6:30 PM
LOBBY CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, Jarrod Gatlin, Holly Jane Hart,
Charles Drum, Michael McKay, Rachel Zimmermann Smith
MEMBERS ABSENT: Michelle Bacon Curry, Scott Dragoo
STAFF PRESENT: Steve Long
OTHERS PRESENT: None
RECOMMENDATIONS TO THE CITY COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Chairperson Michael McKay at 6:30 p.m.
APPROVAL OF THE NOVEMBER 17. 2011 MINUTES:
Zimmerman Smith moved to approve the minutes.
Drum seconded.
A vote was taken and the motion carried 7 -0.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None.
STAFF /COMMISSION COMMENT:
Long talked about the 93 homes that have been constructed with the CDBG
Disaster funded Single Family New Homes program with another 15 homes that will be built in
the next few months. The City just found out that there will be a round 4 of the program that will
allow for another 32 homes to be constructed over the next 15 months. The price of the homes
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 16, 2011
PAGE 2 of 4
will have to be below $150,000. He discussed that the home buyer will receive 25% down
payment assistance that is forgiven over five years.
Long stated that VNA recently purchased a parcel of land near Sycamore Mall with CDBG
funds. They will be constructing a new facility next year at that location.
PUBLIC MEETING:
DISCUSSION REGARDING FY13 AID TO AGENCIES FUNDING REQUESTS:
• Discuss Aid to Agencies Allocation Process
Long discussed the Aid to Agencies process. Long asked Commission members to review the
materials and to make recommendations for the funding process. Long stated that the
Commission would need to come up with the allocation plan for the January meeting.
Chappell stated that he felt that the ranking form used for the regular CDBG /HOME allocation
process may not be the appropriate one to use for this process. He asked if staff can prioritize
the priority levels of the applications into high, medium and low. McKay stated that the money is
coming from Iowa City tax payers. He wanted to see if they could pick the applications that
have the most impact on Iowa City residents.
The Commission discussed ways to reformat the ranking form and came up with the following
questions to ask each applicant prior to the next HCDC meeting:
1. Please list the counties and municipalities that you serve. Is there a state or federal
organization that mandates your service area?
2. Where are your clients /consumers coming from? Please provide a breakdown by
municipality /community or county (if from rural area). e.g. Iowa City, West Branch, rural
Iowa County, etc...
3. Please provide a breakdown of the income of your clients /consumers by the following
categories, if possible. Please see the attached income chart.
a. 0 -30%
b. 31 -50%
c. 51 -80%
d. >81 %
4. Briefly describe efforts to secure funding from other entities, municipalities, counties,
etc...
The questions will be incorporated in to a new ranking form for the allocation of funds at the
January meeting.
MONITORING REPORTS:
• Successful Living — Rental Rehabilitation & Van Acquisition
The rental rehabilitation project will begin shortly. Drum talked about Successful
Living and they were able to purchase a 12 person van just before Thanksgiving
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 16, 2011
PAGE 3 of 4
and were able to pick up the clients to take them to a Thanksgiving dinner. The
van will be used to transport clients to activities and appointments.
Shelter House — Rental Rehabilitation & Operations
The rehabilitation project is going well and is under budget.
Iowa City Housing Authority — Tenant Based Rent Assistance
The Iowa City Housing Authority said the TBRA program is about 50% complete.
ADJOURNMENT:
Chappell made a motion to adjourn.
Clamon seconded.
A vote was taken and the motion carried 7 -0.
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