HomeMy WebLinkAbout12-17-2012 Ad Hoc Diversity CommitteeA
P._�. ®, CITY OF IOWA CITY
M E M ` RA N D U M
Date: December 14, 2012
To: Ad Hoc Diversity Committee 11M)embers
Ifs*
From: Marian K. Karr, City Clerk
Re: Committee Packet for meeting on December 17, 2012
The following documents are for your review and comment at the next Committee meeting:
Agenda for 12/17/12 (page 1)
Minutes of December 10 (pages 2 - 5)
Materials from City Clerk:
• Subcommittee location & schedule (page 6)
• Education piece /flier (page 7)
• Opening statement from November (page 8)
• Survey /Input draft form (pages 9 —10)
• Proposed list of recommendations (page 11 -12)
THE PUBLIC IS INVITED TO ATTEND ALL MEETINGS
AD HOC DIVERSITY COMMITTEE
MEETING AGENDA
Monday, December 17, 2012
Harvat Hall in City Hall
410 East Washington Street
4:00 PM
1. Approve December 10 minutes
2. Subcommittee Information Gathering Sessions
Schedule
Locations
Input form
Format
3. General Board discussion
4. Tentative Meeting Schedule
• January 3 — Helling Conference Room
• January 14 — Harvat Hall
• January 24 — Harvat Hall
• January 28 — Harvat Hall (Council Meeting)
• February 4 — Harvat Hall (Botchway absent)
5. Public Input
6. Adjournment
I /-
Ad Hoc Diversity Committee, December 10, 2012 Page 1
MINUTES DRAFT
AD HOC DIVERSITY COMMITTEE
DECEMBER 10, 2012
HARVAT HALL IN CITY HALL, 4:05 P.M.
Members Present: Cindy Roberts, Joe Dan Coulter, Orville Townsend, Sr., Kingsley
Botchway II, Joan Vanden Berg
Members Absent: LaTasha Massey, Bakhit Bakhit
Staff Present: Karr, Markus (4:10)
Others Present: Charlie Eastham
REVIEW MEETING MINUTES:
Chairperson Botchway began the meeting with the December 3, 2012, meeting minutes.
Coulter moved to approve the December 3, 2012, meeting minutes as submitted.
Townsend seconded the motion.
The motion carried 4 -0; Roberts, Massey and Bakhit absent.
INFORMATION GATHERING SESSION DISCUSSION and GENERAL BOARD
Botchway began the conversation by speaking about the various locations throughout the
community where they would like to hold other public forums in. Karr noted that she did not
check availability at any of these locations as she did not have specific dates. Coulter stated that
he believes they should pick the top four from this list and then go forward with setting up public
forums. Botchway agreed, asking which schools they should include in this list. Members
agreed that City and West High Schools would probably have the largest turnouts. The
discussion centered on the types of input each audience would likely contribute, with Townsend
stating that lie believes having too much input is better than not having enough. Townsend also
spoke to having a forum at The Spot. Others agreed that this is a crucial meeting place for their
forum. Members continued to talk about the various locations, trying to determine the other top
locations. Townsend stated that with the feedback given at the previous forum, they should
definitely hold a public forum at Pheasant Ridge noting this would help the Committee gather
even more detailed information from this neighborhood.. (Roberts arrived) Roberts added her
opinion at this point, stating that high schoolers are one of the populations they were missing at
the previous forum and that both high schools are needed in this input process. Members
continued to discuss locations, coming to the agreement to add the Waterfront HyVee to the top
Ad Hoc Diversity Committee, December 10, 2012 Page 2
four list. Townsend again suggested the Pheasant Ridge area. Karr stated that they could contact
the hnmigrant Voices Project as they did a lot of the interpreting at the previous forum and see
what they think about a community location. Members spoke to this briefly, with Karr
reminding them that as they approach the holiday season they need to be aware of when school is
in session. Vanden Berg suggested they tie in their public input with an event that is already
taking place, such as family night at Twain. She and Karr offered to work together on seeing
who has such upcoming events. Karr stated that she could contact IVP to see if they have
suggestions for locations.
The discussion continued, with Members talking about how they would like to handle the public
input sessions in these four locations. Karr reminded Members there should be no more than
three Members present at any one location so a quorum was not present. The discussion turned
back to Pheasant Ridge and the population this would touch. It was agreed that they would add
this location to their top five list (City High, West High, The Spot, Hy -Vee Waterfront, Pheasant
Ridge Center). Karr will check availability of these locations and will have something to share
by next week's meeting. Vanden Berg said she would contact the schools and relay the
information to Karr for distribution. Coulter then spoke to how they plan to handle these
upcoming sessions. He believes they should be fairly informal. Members continued to discuss
the specifies of these upcoming forums, with the goal being to host them in the first few weeks
of January.
TENTATIVE MEETING SCHEDULE:
Botchway noted that he has been looking at the tentative schedule. Karr stated the tentative
schedule now is to meet again on December 17 and then take two weeks off. After some
discussion, members agreed to meet on January 3 prior to the input sessions. Members
continued to discuss the days and times for holding the public input sessions, agreeing that the
week of January 7 -11 would be ideal. January meetings continued to be discussed, with
Members agreeing to meet on January 14 and 24, with the 28 being held open in case they need
it, but realizing there may be a conflict in the meeting room and with City staff due to a Council
meeting. February meetings were reviewed briefly, as well. Botchway noted that lie will be
unavailable for the February 4 meeting. Karr noted that she will work on an education pitch for
the upcoming forums and try to have it in the next meeting packet so Members can review it.
Townsend asked if they could return to the meeting minutes, on page 2. He reiterated what he
said about the complaint being sent notice through the Human Rights and then basically they
would contact the complainant and extend an invitation to work with them on their complaint.
He wanted to make sure that it is clear that the complaint is going to stay with the PCRB with a
courtesy note send to the Human Rights department. Karr stated that she believes this was
clarified further on in the conversation, and that the recommendations could clarify that as well.
Roberts then asked about the recommendation list and how the wording appears for that item.
Members reviewed some of this, noting that they will be reviewing these in greater depth later.
PUBLIC INPUT:
-3 -
Ad Hoc Diversity Committee, December 10, 2012 Page 3
Charlie Eastham spoke with Members. He stated that in looking at the recommendations and
having listened to the information session that was previously conducted, both from this group
and others within the city, he is not seeing anything about changes to police conduct, behavior,
or practices. hi his personal opinion these would be well - warranted changes. Coulter interacted
with Eastham, stating that they are involving the police, especially in training and culture
diversity. Eastham stated that he believes it's not clear in the recommendation list `who' is being
educated. Members spoke to this issue, making some adjustments to the recommendation list.
Coulter also spoke about community policing and how they plan to have this as part of their
recommendations. Townsend stated that his concern is how this education will be used and
whether it will create the desired changes.
ADJOURNMENT:
Vanden Berg moved to adjourn the meeting at 5:15 P.M.
Townsend seconded the motion.
The motion carried 5 -0; Massey and Bakhit absent.
Ad Hoc Diversity Committee, December 10, 2012 Page 4
Ad Hoc Diversity Committee
ATTENDANCE RECORD
2012
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = Not a Member
o
rEXP.
N W
NAME
(D
N
cn
cc
o
Donna
03110/13
O/
X
N
N
N
N
N
N
N
N
N
N
N
Henry
E
M
M
M
M
M
M
M
M
M
M
M
Cindy
03/10/13
X
X
X
X
X
X
X
X
X
X
X
X
X
Roberts
Joan
03/10/13
X
X
X
X
X
X
X
O/
X
X
X
O/
X
Vanden
E
E
Berg
Bakhit
03/10/13
X
X
X
X
X
X
X
X
X
X
O
X
O/
Bakhit
/E
E
Kingsley
03110/13
X
X
X
X
X
X
O/
O/
X
X
O
X
X
Botchway
E
E
/E
Orville
03/10/13
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
Joe Dan
03110113
X
X
X
X
X
X
X
X
X
X
X
X
X
Coulter
LaTasha
N
N
N
X
X
X
X
X
O/
O/
X
X
O/
Massey
M
M
M
E
E
E
Key.
X = Present
O = Absent
O/E = Absent/Excused
NM = Not a Member
—� —
\
}
\
M
w
L
\
a
y
4
0
0
k{
\(
2
)
(D
§
§
e
�£
°w
®�
/7
cr
°
\
%/
}(
ƒ(
\
�ƒ
)}
co
cu
^
A
2
_
§
\
¥
$
e
a
CL
\
}
\
_
m
2
R
%
§
iA
}
\2
G
W.
i
}
A
CD
,
§
2
—� —
The City of Iowa City
AD HOC DIVERSITY COMMITTEE
PUBLIC INFORMATION
GATHERING SESSIONS
Tuesday,
Wednesday,
Wednesday,
Jan. 8, 2013
Jan. 9, 2013
Jan,_ 9, 2013
6:00 p.m.
11:00 -Noon '
'6-00-p ' m
Pheasant Ridge Center
City High School
Hy -Vee Waerfront
2651 Roberts Drive
Guidance;;b4iee
Club Room.:; '
1900 Morningside Drive
1720 Waterfront Drive
Thursday,
Jan. 10, 2013
10:30 -Noon
West High School
2901 Melrose
Thursday,
Jan. 10,'Z J,
6:00 p.rti
The Spot
1030 CYosspark Ave.
TOPICS:
7.
}, j
➢ operation of the City's transit system, including but not limited to
the downtown interchange and
➢ operation of the City law enforcement, including but not limited to
the Police Citizens Review Board (PCRB)
as it relates to minority populations with a view toward promoting just
and harmonioPs interaction between City government and minority
segments of the community.
OPENING STATEMENT
INFORMATION GATHERING SESSION
NOVEMBER 2012
I would like to thank you for coming to the Diversity Committee's Information Gathering Session. My
name is Kingsley Botchway and I am the chair of the Committee. The co -chair is Cindy Roberts and
Members are: Bakhit Bakhit, Joe Coulter, LaTasha Massey, Orville Townsend, Sr., and Joan Vanden
Berg. On June 19, 2012 the City Council created an Ad Hoc Diversity Committee: 1) to study the
operation of the City's transit system, including but not limited to the downtown interchange as it
relates to minority populations and 2) to study the operations of the City law enforcement, including
but not limited to the Police Citizens Review Board (PCRB) as it relates to minority populations.
Tonight we will be discussing these issues and these issues only. This is merely an information
gathering session to enable issues to be submitted to the Diversity Committee. Committee
Members may ask questions to the presenter but merely to clarify the issue. Each presenter will
have 3 minutes to present their comments. Please let me know if you have any questions before we
get started. If not, I'd ask the first presenter to come forward, introduce yourself and provide your
name and address so that the Committee can contact you in the future if need be. Any information
you wish to provide is important to us and will be discussed by the Committee during our future
meetings.
a Q
Name
Address
On June 19, 2012 the City Council created an Ad Hoc Diversity Committee: 1) to study the operation
of the City's transit system, including but not limited to the downtown interchange as it relates to
minority populations and 2) to study the operations of the City law enforcement, including but not
limited to the Police Citizens Review Board (PCRB) as it relates to minority populations. Your input
is important to us.
Law En%reement:
Have you had the opportunity to interact with the Iowa City Police Department acid /or police officers
at neighborhood events?
F'
What issues challenge the relationship between the police and the City's minority communities?
In your experience what has worked best to strengthen the relationship between minority populations
and the police? Why?
What other recommendations would you make that would improve minority communities relations
with the police?
If you were the Police Chief, what effects would you undertake to improve police relations within
minority communities?
Have you heard of the Police Citizens Review Board (PCRB)? If yes, please explain.
Name
Address
On June 19, 2012 the City Council created an Ad Hoe Diversity Committee: 1) to study the operation
of the City's transit system, including but not limited to the downtown interchange as it relates to
minority populations and 2) to study the operations of the City law enforcement, including but not
limited to the Police Citizens Review Board (PCRB) as it relates to minority populations. Your input
is important to us.
Transportation:
Do you use City transportation?
Do the City bus routes work for you? Do they go where you need to go? How well does the
schedule work for you?
What issues challenge the relationship between transportation and the City's minority communities?
What is working well? What needs to be improved?
In your experience what has worked best to strengthen the relationship!between minority populations
and City transportation services? Why?
What other recommendations would you make that would improve minority communities relations
and transportation needs?
What effects would you undertake:to improve transportation within minority communities?
-/C -
PROPOSED LIST OF RECOMMENDATIONS (page 1 of 2)
12 -10 -12
Police Citizens Review Board
Education (Process, Procedure, Authority /power)
Option for PCRB member to participate in complainant interview with Police
City Manager participation in officer interview
Human Right Coordinator involvement at the front end of a complaint
Provide exit survey to the complaint
Police Civil Service Recruitment Education
State & federal regulations
Barriers to testing
Police
Education (Process, Procedure, Authority /power)
Develop "Community Policing" Program
Improve Community Relations
Annual evaluation of police performance re diversity issues; public report
Transportation
Explore flexibility re Sunday Service
Involve Kirkwood in discussion re direct service routes for students
Communications
Better use of neighborhood associations to educate and inform
Orientation of new residents
Improve education of issues with School District
Statement on website re City's concern for diversity /working to promote and collaborate
cultural communities
//-
BOARDS AND COMMISSION PROPOSED LIST OF RECOMMENDATIONS
(page 2 of 2)
12 -10 -12
Pending Recommendations to Council from Human Rights Commission:
The Human Rights Commission recommends to the Iowa City City Council that a
committee be established to review the Police Citizen Review Board. That committee
can be compromised of city staff, councilors or community members, but must contain at
least one human rights commissioner. The review board would investigate the strengths
and challenges of the current Police Citizen Review Board model and consider whether it
is the right model for the city. In reviewing the strengths and the challenges of the
current Police Citizen Review Board, the review committee would determine whether the
current structure best serves the city. (March 20, 2012)
Pending Recommendations to Council from Police Citizens Review Board.
1. To change the name to Citizens Police Review Board. (June 12, 2012)
2. To remove the language regarding Formal Mediation within the City Code and from the
Standard Operating Procedures. (June 12, 2012)
3. To offer as an option, the ability for a Board member to accompany the complainant
during the police investigation interview process for a PCRB complaint, at the
complainant's request. (June 12, 2012)
4. Recommendation to change the Board's 45 -day reporting period to 90 -days. (October 9,
2012)
._/Z -