HomeMy WebLinkAbout01-03-2013 Ad Hoc Diversity Committeer
CITY OF IOWA CITY
'���� MEMORANDUM
Date: December 27, 2012
To: Ad Hoc Diversity Committee Members
From: Marian K. Karr, City Clerk
Re: Committee Packet for meeting on January 3, 2013
The following documents are for your review and comment at the next Committee meeting:
Agenda for 01/03/13 (page 1)
Minutes of December 17 (pages 2 - 5)
Materials from City Clerk:
• Subcommittee location & schedule (page 6)
• Education piece /flier (page 7)
• Copy of Press Release(page 8)
• Survey /Input draft form - PUBLIC (pages 9 —10)
• Survey /Input draft form - SCHOOL (pages 11 —12)
• Proposed list of recommendations (page 13 -14)
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THE PUBLIC IS INVITED TO ATTEND ALL MEETINGS
AD HOC DIVERSITY COMMITTEE
MEETING AGENDA
Thursday, January 3, 2013
Helling Conference Room in City Hall
410 East Washington Street
4:00 PM
1. Approve December 17 minutes
2. Review & confirm Subcommittee Information Gathering Sessions
Schedule
Locations
Inputform
Format
3. General Board discussion
4. Tentative Meeting Schedule
• January 14 — Harvat Hall
• January 24 — Harvat Hall
• January 28 — Harvat Hall (Council Meeting)
• February 4 — Harvat Hall (Botchway absent)
5. Public Input
6. Adjournment
Ad Hoc Diversity Conunittee, December 17, 2012 Page 1
MINUTES DRAFT
AD HOC DIVERSITY COMMITTEE
DECEMBER 17, 2012
HARVAT HALL IN CITY HALL, 4:05 P.M.
Members Present: Cindy Roberts, Joe Dan Coulter (4:10), Orville Townsend, Sr., Kingsley
Botchway II, Joan Vanden Berg, LaTasha Massey
Members Absent: Bakhit Bakhit
Staff Present: Dulek, Karr, Markus
Others Present: Charlie Eastham
REVIEW MEETING MINUTES:
Chairperson Botchway began the meeting with the December 10, 2012, meeting minutes.
Vanden Berg moved to approve the December 10, 2012, meeting minutes as submitted.
Massey seconded the motion.
The motion carried 5 -0; Coulter and Bakhit absent.
SUBCOMMITTEE INFORMATION GATHERING SESSIONS:
Botchway thanked Karr for the schedule she supplied them with for these sessions. Karr noted
that it is still subject to change, due to Members' schedules. Botchway suggested the Members
share their feelings now about these sessions, such as time, place, etc., so adjustments can be
made. Botchway suggested that each session have 3 Committee Members listed in the event
someone can't attend, and wouldn't leave one Committee Member as the sole representative.
Massey stated that she could join the City High group on the 9t". Botchway then reviewed the
groups slated for each location, asking again if anyone wanted to make changes. Botchway
suggested they add Coulter to one of the school locations as he had shown an interest in that.
Members spoke briefly to what would work best for them. Botchway stated that he could be
available for the Hy -Vee location, as well.
Karr then asked if they could review the hours and timeframes for these sessions. The group .
agreed that the evening sessions would have a start time of 6:00 P.M. with no set end time. The
school sessions will have a start and end time to them, reflecting the lunch schedules. The
discussion then turned to the format questions they would like to use at these sessions, and
whether this tool will be for the public to fill out or for the Members to use while speaking to the
public during these sessions. Massey stated that she was under the impression that the school
settings would be like focus groups and the public would be more of a panel discussion Q &A.
(Coulter arrived 4:10.)
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Ad Hoc Diversity Committee, December 17, 2012 Page 2
The discussion turned to the advertisement of these sessions. Members agreed that the school
sessions would not be made known to the general public, that students will be signing up to
attend these information sessions. As for the public sessions, the flyers will detail the dates,
locations, and times. Botchway then spoke to the next meeting, where they will be meeting
before the information gathering sessions. He stated that he would like to go over the format of
these sessions at the January 3, 2013, meeting. For instance, how are the school sessions going
to be run due to the time constraints there? Having more informal sessions is the overall goal
here according to Members. Roberts added that they will probably do best by taking cues from
the audience they are with, keeping things more informal, and seeing how the conversation
flows. Botchway reiterated that he believes they need to have some type of format in mind.
Massey stated that they should pose the questions they most want feedback on to the students,
and then give them time to respond. This would help to break the ice and get people talking.
Karr asked Members to think about how they might handle the timeframes in the public settings,
versus the schools, where they will need to decide how long they want to keep the forum going.
Botchway stated that they would move on to the next agenda item as this point.
GENERAL BOARD DISCUSSION:
In referring to the upcoming information sessions, Vanden Berg asked if Members wanted to
tweak the questions that Karr had prepared. Coulter stated that he believes them to be a very
usefid tool; however, lie still would prefer to keep things very informal during these sessions.
Members began to review the draft questions for the Law Enforcement piece, with Coulter
stating they need to keep things `user friendly.' Massey suggested they pick three questions
from each area that they know they want information on. Others agreed, and began giving their
top three choices. Townsend suggested they ask for both negative and positive experiences from
participants. Members reviewed each of the questions, with 1, 5 and 6 being for the schools; and
1, 2, 5 and 6 for the public sessions. At the bottom of the sheet, Karr will put in the other
questions that Members might want to also ask in promoting discussion. Coulter stated that he
believes the term "minority populations" is not appropriate at all in these questions. Members
discussed this briefly, with Massey stating that they don't have to read these questions verbatim,
that they should use them as a framework for the sessions.
Members then reviewed the Transportation questions for these sessions, again reviewing the
questions that Karr prepared. It was decided that for the public and schools sessions questions,
1, 2, 3 and 6; with 4 becoming an optional question for the public sessions. Vanden Berg
suggested changing the wording a bit for the school on #6 and having — what can the City do to
improve... which she believes the teens will be more receptive to.
TENTATIVE MEETING SCHEDULE:
Karr noted that the next meeting is January 3, 2013. She asked Members if they would like to
have any of the info for the sessions prior to this meeting or at the meeting itself. Botchway
went over the upcoming meeting dates briefly, stating they can make changes as needed.
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Ad Hoc Diversity Committee, December 17, 2012 Page 3
PUBLIC INPUT:
None.
ADJOURNMENT:
Karr reminded Members that staff will not be present at any of these subcommittee meetings.
Townsend moved to adjourn the meeting at 4:55 P.M.
Massey seconded the motion.
The motion carried 6 -0; Bakhit absent.
Ad Floc Diversity Committee, December 17, 2012 Page 4
Ad Hoc Diversity Committee
ATTENDANCE RECORD
2012
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = Not a Member
ass
TERM
o
co
N
O
i
N
N
—
N
W
N
N
I
NAME
EXP.
N
X
w
o
Donna
03/10/13
O/
X
N
N
N
N
N
N
N
N
N
N
N
N
Henry
E
M
M
M
M
M
M
M
M
M
M
M
M
Cindy
03110/13
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Roberts
Joan
03110/13
X
X
X
X
X
X
X
O/
X
X
X
O/
X
X
Vanden
E
E
Berg
Bakhit
03/10113
X
X
X
X
X
X
X
X
X
X
O
X
O/
O
Bakhit
/E
E
Kingsley
03/10/13
X
X
X
X
X
X
O/
O/
X
X
O
X
X
X
Botchway
E
E
/E
Orville
03/10/13
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
Joe Dan
03/10/13
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Coulter
LaTasha
N
N
N
X
X
X
X
X
O/
O/
X
X
O/
X
Massey
M
M
M
E
E
E
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = Not a Member
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The City of Iowa City
Tuesday,
Wednesday,
Thursday,
Jan. 8, 2013
Jan. 9, 2013
Jan. 10, 2013
6:00 p.m.
6:00 p.m.
6:00 p.m.
Pheasant Ridge Center
Hy -Vee Waterfront
The Spot
2651 Roberts Drive
Club Room
1030 Crosspark Ave.
1720 Waterfront Drive
WJC.0
➢ operation of the City's transit system, including but not limited to
the downtown interchange; and
➢ operation of the City law enforcement, including but not limited to
the Police Citizens Review Board (PCRB)
as it relates to minority populations with a view toward promoting just
and harmonious interaction between City government and minority
segments of the community.
---------------------------------------------------------
---------------------------------------------------------
Persons are encouraged to attend the information gathering sessions and share
comments and concerns. Individuals needing special accommodations or
having translation questions should contact City Clerk Marian Karr at 356 -5041
at least 48 hours prior to the date and time.
If you are unable to attend, comments may be sent to:
Ad Hoc Diversity Committee
% City Clerk
City of Iowa City
410 E Washington St
Iowa City, IA 52240
Or e -mail to staff:
marian -karr @iowa- city.org
Comments must include full name and address. All correspondence is public.
(Anonymous correspondence will not be accepted.)
Marian Karr
From: City of Iowa City <webmaster @iowa - city.org>
Sent: Thursday, December 20, 2012 4:35 PM
To: Marian Karr
Subject: Diversity Committee Public Information Gathering Sessions
Contact: Marian Karr
Contact Phone: (319) 356 -5041
Diversity Committee Public Information Gathering Sessions
Issued by: City Clerk
Mailing List(s): General City News
Originally Posted 12/20/2012 4:34:23 PM
The City of Iowa City Ad Hoc Diversity Committee will be holding subcommittee Public Information Gathering Sessions on
the:
-operation of the City's transit system , including but not limited to the downtown interchange; and
operation of the City law enforcement, including but not limited to the Police Citizens Review Board (PCRB)
as it relates to minority populations with a view toward promoting just and harmonious interaction between City
government and minority segments of the community.
Gathering Session Dates:
Tuesday, Jan. 8, 2013 @ 6:00 p.m.
Pheasant Ridge Center 2651 - Roberts Drive
Wednesday, Jan. 9, 2013 @ 6:00 p.m.
Hy -Vee Waterfront - Club Room
1720 Waterfront Drive
Thursday, Jan. 10, 2013 6:00 p.m.
The Spot
1030 Crosspark Ave.
Persons are encouraged to attend the information gathering session and share comments and concerns. Individuals
needing special accommodations or having translation questions should contact City Clerk Marian Karr at 356 -5041 at
least 48 hours prior to the date and time. If you are unable to attend comments may be sent to:
Ad Hoc Diversity Committee
% City Clerk
City of Iowa City
410 E Washington St
Iowa City, IA 52240
Or e-mail to staff:
marian - karm Iowa- citv.ora
View this article on the ICGov Web Site: http: / /www.icgov.org /apps /news / ?newslD =8441
This media release was sent to: madan- karr(Mlowa- citv.orp
Do not reply directly to this a -mail) It is produced from an automated system, and is not monitored for replies. If you have a question or comment
about this information, please contact the individual(s) listed in the release.
-• Unsubscribe or edit your subscription details.
-g-
Name
Address
On June 19, 2012 the City Council created an Ad Hoc Diversity Committee: 1) to study the operation
of the City's transit system, including but not limited to the downtown interchange as it relates to
minority populations and 2) to study the operations of the City law enforcement, including but not
limited to the Police Citizens Review Board (PCRB) as it relates to minority populations. Your input
is important to us.
Law Enforcement.
Have you had the opportunity to interact with the Iowa City
at neighborhood events? Please share negative and positiveO
What issues challenge the relationship
If you were the Police Chief,
minority communities?
Have you
officers
communities?
police relations within
(PCRB)? If yes, please explain.
M
OP � AL • _�� ,. �,
In your eapei ienc�i hat has worked best to strengthen the relationship between minority populations
and the polite? Why?
What other reconunepdations would you make that would improve minority communities relations
with the police?
If you are unable to attend comments may be sent to: City of Iowa City Ad Hoc Diversity
Committee; Attn: City Clerk; 410 E Washington St.; Iowa City, IA 52240. E -mail: marian-
karr(a),iowa- city.ore
Comments must include full name and address. (Anonymous correspondence will not be
accepted.) All correspondence is public.
.. 9 s
Name
Address
On June 19, 2012 the City Council created an Ad Hoc Diversity Committee: 1) to study the operation
of the City's transit system, including but not limited to the downtown interchange as it relates to
minority populations and 2) to study the operations of the City law enforcement, including but not
limited to the Police Citizens Review Board (PCRB) as it relates to minorlty opulations. Your input
is important to us.
Transportation:
Do you use City transportation?
Do the City bus routes work for you? Do they go where y
schedule work for you? y
What issues challenge the rel:
What is working well? What
What can the City
the
and the y's minority communities?
communities?
In y erienc at has st to strengthen the relationship between minority populations
and City or on services? Why?
If you are unable To attend comments may be sent to: City of Iowa City Ad Hoc Diversity
Committee; Attn: City Clerk; 410 E Washington St.; Iowa City, IA 52240. E -mail: marian-
karr60owa- city.ore
Comments must include full name and address. (Anonymous correspondence will not be
accepted.) All correspondence is public.
Name
Address
On June 19, 2012 the City Council created an Ad Hoc Diversity Committee: 1) to study the operation
of the City's transit system, including but not limited to the downtown interchange as it relates to
minority populations and 2) to study the operations of the City law enforcement, including but not
limited to the Police Citizens Review Board (PCRB) as it relates to minority populations. Your input
is important to us.
Lan, Enforcement.
Have you had the opportunity to interact with the Iowa
at neighborhood events? Please share negative and posi
If you were the Police Chief,
minority communities?
police relations within
Have you heard of the Police Citizens Review Board (PCRB)? If yes, please explain.
If you are unable to attend comments may be sent to: City of Iowa City Ad Hoc Diversity
Committee; Attn: City Clerk; 410 E Washington St.; Iowa City, IA 52240. E-mail: marian-
harrniowa- city.ore
Comments must include full name and address. (Anonymous correspondence will not be
accepted.) All correspondence is public.
Name
Address
On June 19, 2012 the City Council created an Ad Hoc Diversity Committee: 1) to study the operation
of the City's transit system, including but not limited to the downtown interchange as it relates to
minority populations and 2) to study the operations of the City law enforcement, including but not
limited to the Police Citizens Review Board (PCRB) as it relates to minority populations. Your input
is important to us.
Transportation:
Do you use City transportation?
Do the City bus routes work for you? Do they go where
schedule work for you?
What issues challenge the relationship
What is working well? What needs t(
What can the City do to improve trap;
If you are unab
Committee; Attn:
karrAiowa- citv.ors
the City's minority communities?
minority communities?
'tend comments may be sent to: City of Iowa City Ad Hoc Diversity
Clerk; 410 E Washington St.; Iowa City, IA 52240. E -mail: marian-
Comments must include full name and address. (Anonymous correspondence will not be
accepted.) All correspondence is public.
wp�/C2
PROPOSED LIST OF RECOMMENDATIONS (page 1 of 2)
12 -17 -12
Police Citizens Review Board
Education (Process, Procedure, Authority /power)
Option for PCRB member to participate in complainant interview with Police
City Manager participation in officer interview
Human Right Coordinator involvement at the front end of a complaint; advocacy role
Provide exit survey to the complaint
Police Civil Service Recruitment Education
State & federal regulations
Barriers to testing
Police
Education (Process, Procedure, Authority /power)
Develop "Community Policing" Program
Improve Community Relations
Annual evaluation of police performance re diversity issues; public report
Transportation
Explore flexibility re Sunday Service
Involve Kirkwood in discussion re direct service routes for students
Communications
Better use of neighborhood associations to educate and inform
Orientation of new residents
Improve education of issues with School District
Statement on website re City's concern for diversity /working to promote and collaborate
cultural communities
om
PROPOSED LIST OF RECOMMENDATIONS (page 2 of 2)
12 -17 -12
Pending Recommendations to Council fi -om Human Rights Commission:
The Human Rights Commission recommends to the Iowa City City Council that a
committee be established to review the Police Citizen Review Board. That committee
can be compromised of city staff, councilors or community members, but must contain at
least one human rights commissioner. The review board would investigate the strengths
and challenges of the current Police Citizen Review Board model and consider whether it
is the right model for the city. In reviewing the strengths and the challenges of the
current Police Citizen Review Board, the review committee would determine whether the
current structure best serves the city. (March 20, 2012)
Pending Recommendations to Council from Police Citizens Review Board:
1. To change the name to Citizens Police Review Board. (June 12, 2012)
2. To remove the language regarding Formal Mediation within the City Code and from the
Standard Operating Procedures. (June 12, 2012)
3. To offer as an option, the ability for a Board member to accompany the complainant
during the police investigation interview process for a PCRB complaint, at the
complainant's request. (June 12, 2012)
4. Recommendation to change the Board's 45 -day reporting period to 90 -days. (October 9,
2012)