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Home My WebLink About11-01-2004 Charter Review CommissionCHARTER REVIEW COMMISSION Page 3 November 1, 2004 PACKET CR44 Agendafor11 -1 CR45 Minutes of October 26 CR46 Minutes of October 27 CR47 Memorandum from City Attorney and City Clerk re Pending Issues CR48 Community Process Letter - DRAFT CR49 Community Process Letter - NOVICK DRAFT CR50 Memorandum from City Clerk regarding distribution of community process letter (attached list) CHARTER REVIEW COMMISSION AL4A,1ffqdff I1, Monday, November 1, 2004 Harvat Hall, City Hall 410 East Washington Street 3:00 -5:00 PM 1. Approve Minutes 2. Public Comment 3. Review Charter I r 11.01.04 . CR44 rlll{ +. WylwrNl CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240 -1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.icgov.org 4. Meeting Schedule November 8 (7:00 -9:30 AM; City Hall /Lobby Conference Room) November 9 (3:00 -5:30 PM; City Hall /Harvat Hall) November 16 (3:00 -5:00 PM; City Hall /City Manager's Conference Room) November 22 (7:00- 9:30AM; City Hall /Harvat Hall) December 1 (Community Discussion session; 5:30 PM; Library) December 8 (7:00 -9:00 AM; Harvat Hall) December 13 (7:00 -9:30 AM; Harvat Hall) January 20 (7:00 PM; Harvat Hall; televised) 5. December 1 Community Process Session Review letter Direct Mail Community "invitations" Organizations Applicants to Commission Past Council Members Neighborhood Associations Publicity Posters on City buses Handouts at City Hall and Public Library Information desks Press Release Guest Editorial City Website Cable television Radio programs 6 Old Business 7. Adjournment (5:00 PM) MINUTES CHARTER REVIEW COMMISSION TUESDAY, OCTOBER 26, 2004 3:00 PM HARVAT HALL, CITY HALL 11.0 -04 CR45 DRAFT Members Present: Andy Chappell, Penny Davidsen, Karen Kubby, Kevin Werner, Lynn Rowat, William Sueppel, Chair; and Naomi Novick (arrived at 3:08 PM), Vicki Lensing (arrived at 3:08 PM) Members Absent: Nate Green Staff Present: Marian Karr, Eleanor Dilkes (arrived at 4:15 PM) CALL TO ORDER Chairperson Sueppel called the meeting to order at 3:03 PM. APPROVE MINUTES OF OCTOBER 20.2004 Sueppel asked if members had any corrections, revisions, or amendments to the minutes as written. MOTION: Chappell moved to accept the minutes of October 20, 2004, as written; seconded by Rowat. Motion carried 6 -0 (Novick, Lensing, and Green absent). PUBLIC COMMENT Karr asked the members to accept correspondence from Mayor Ernie Lehman. Rowat asked if the letter was personal, or official. Karr stated the letter was a personal one and not from the Council. MOTION: Davidsen moved to accept Mayor Ernie Lehman's memo dated October 26, 2004; seconded by Kubby. Motion carried 8 -0 (Green absent). DECEMBER 1, 2004 INPUT SESSION Kubby first asked that the members read through the handout they received in today's packet regarding different voting systems, and that they revisit this item at a later meeting. Sueppel then asked Kubby to address her idea for the December 1" public hearing. She reviewed her handout from October 13th, and gave the members further ideas on how they could gather more public interest and input. She proposes having three or four main topics that would be discussed in smaller, more intimate groupings. The object being to get those in attendance to voice their opinions on the topics decided upon by the Commission. Davidson raised the question of whether or not those in attendance may have an agenda of their own — specific issues they wish to discuss, and not the three or four topics the Commission selects. Kubby stated that the way she is proposing they set up this public session would deter those with a separate agenda. She suggested those people either write the Commission with their specific concerns, or attend the final public hearing. Sueppel asked how they would set up these smaller groups, and Kubby Charter Review Commission October 26, 2004 Page 2 explained how the Commission members would act as facilitators in leading the groups. Kubby reminded the members that the first public hearing was designed to be very open, and that the December lst session is meant to address the Commission's highest priorities at the time. Lensing noted that keeping this session flexible would be a good idea, as they don't know just how many people will show up. Karr reminded the group that minutes will need to be taken at this session. Members discussed note taking by them while in the smaller groups, and then having someone from each group give a report to the group overall. The members turned next to time limits for these smaller groups, with most agreeing that a 20 to 30 minute session should be done. Members also discussed how they would handle these groups, as far as changing topics, changing facilitators, etc. Rowat stated that he had been making a list of topics, and shared his ideas: directly elected mayor; 4/3/ or 3/4 district representation; city wide voting for all seven positions vs. the district elections; who appoints the city manager, police chief, fire chief, council involvement in compensation; term limits; initiative and referendum; and retention votes. Sueppel noted that Kubby had asked that the topic of city manager be removed from the previous minutes, and Rowat reiterated that these were just some general ideas he had been keeping notes on. Rowat also suggested inviting someone to write a guest editorial, in addition to having a press release, in order to get word out to the citizens on the Chatter Review's upcoming public session. The discussion continued on various groups in the community that the Commission could invite to this session. The discussion turned back to the time frames the evening of this session, and whether or not they would need to make a final report that evening. Karr stated they would, in order to meet standards for the minutes, as each individual group will be taking their own notes. Lensing talked about the use of flipcharts and how each facilitator could use them to gather input, and then report back to the group as a whole. This would allow everyone present that evening to be aware of how each group reacted. Members next discussed the idea of sending a letter or invitation to service organizations and other service groups in the community in order to promote the December 151 public session. Karr then asked the group for their input on how they want their meeting room set up, dependent on how many people they think may show up. She also brought up open invitations versus limiting the number of people invited to this session. Sueppel stated that they should have some type of guide for each facilitator to follow. Karr stated that she could obtain a listing from the library, which lists service organizations in the area. She will try to bring this list to Wednesday's meeting. The members agreed that they could then review this list and decide which groups they should target. Lensing suggested they come up with a draft of the letter they are planning on mailing out, and they could leave space to add the topics they still need to decide upon. Chappell asked the members if it would be okay if he went ahead and prepared the draft of this letter before the next day's meeting, which everyone agreed was fine. The Commission reviewed the memo from Karr that listed various suggestions for publicizing this public session. Majority expressed interest in a guest editorial, the city website, posters and Charter Review Commission October 26, 2004 Page 3 information in City building and on buses, and a press release. Members wanted to continue the discussion relative to radio programs, and neighborhood association meetings. Sueppel asked Karr to report back to the Commission on which of these forms would be best for them to utilize. MEETING SCHEDULE Karr asked the members if they wanted to schedule December meeting dates. Chappell said that he would prefer to do this at Wednesday morning's meeting. REVIEW CHARTER (Based on 10/12 redlined version submitted by City Attorney) Section 3.01 Nomination — The review of the Charter started with this section. Sueppel asked if anyone had any comments on either A or B of this section. Davidsen asked for clarification on what is required by state law. MOTION: Kubby moved to TA Section 3.01 Nomination, A & B, as redlined; seconded by Davidsen. Motion carried 8 -0 (Green absent). Section 3.02 Primary Election — (TAPE ENDS) Kubby stated that some of the things that are in the handout she gave members (October 26 Different voting systems) may eliminate the primary, if the members were interested in this issue. Sueppel asked if anyone was interested in this, and Kubby asked that members be given time to review her research. Members stated that they would like to HOLD Section 3.02 until they have time to review the material distributed by Kubby. Section 3.03 Regular City Election — Sueppel stated that A is one of the major issues that still need to be decided upon. He asked if anyone wanted to TA 3.03 B, to which Chappell stated that he felt they should wait and do 3.03 as a whole. Kubby asked if they couldn't have this discussion now, and the members all agreed. Kubby started the discussion with the topic of voter confusion, and how difficult it is for people to be educated each time they vote. The issue of districts and at -large seats was also discussed, with lengthy discussion about whether or not citizens utilize the Council Member for their district, and whether they even know who their representative is. Novick gave the members some statistics on numbers of voters, and how many voted for the district seat and how many voted for that specific district seat. She noted that it seemed that voters were either confused as to who all they could vote for, or they just didn't care to vote. Discussion turned to at -large seats versus district seats, and the perceptions of the citizens with different types of representation. Rowat stated that he still favors the current 4/3 makeup of Council members. (Dilkes arrived) As discussion continued, Sueppel asked the members if they were interested in considering a change in the way district council members are elected in the general election. Kubby stated that yes, she would be interested. Chappell noted that he feels this should be one of the issues for their December I" session. Lensing agreed, stating that she could be persuaded either way on this issue. Davidsen stated that the original intent of this was to have district representation that people in a specific district would know, and that this representative would also have the interest of the city at- large. Sueppel noted that there is a legal issue Charter Review Commission October 26, 2004 Page 4 regarding making all seats at- large, as federal courts do not like this. Sueppel asked the members if they wanted to defer this issue until after the December 1" session. Five members agreed that this should be one of the topics for the December I" session. Section 4.01 Appointments; qualifications — Sueppel asked if there was discussion on this section. MOTION: Kubby moved to TA Section 4.01 as written; seconded by Chappell. Motion carried 7 -0 (Davidsen out of room; Green absent). Section 4.02 Accountability; removal — Sueppel asked if there was discussion on this section. Kubby noted that they had TA'd this section originally. MOTION: Lensing moved to TA Section 4.02, both A and B, as written; seconded by Novick. Motion carried 7 -0 (Davidsen out of room; Green absent). Section 4.03 Absence; disability of City Manager — Kubby asked the members if they remembered what the issue was in previous discussions, whether it was regarding Council involvement, and also what is considered a "temporary absence." Karr stated that the Assistant City Manager fills in for the City Manger in case of absence, but that to date this has not been an issue. Dilkes stated that if both the.City Manager and Assistant City Manager were gone, the City Manager would most likely appoint the Finance Director, in his absence. MOTION: Kubby moved to TA Section 4.03 as written; seconded by Chappell. Motion carried 8 -0 (Green absent). Section 4.04 Duties of City Manager — Dilkes noted that this is the section she will be modifying due to the Commission's change in the Police Chief appointment wording. She stated she is considering adding it to A. 3. MOTION: Chappell moved to TA Section 4.04, A and B, subject to the change that will be proposed on the Police Chief change, as amended; Davidsen seconded. Motion carried 8 -0 (Green absent). Section 4.05 Ineligibility; Prohibited Acts — MOTION: Chappell moved to TA Section 4.05 as written; seconded by Rowat. Motion carried 8 -0 (Green absent). Section 5.01 Establishment — Davidsen noted that the members had TA'd this section originally, with no changes. Sueppel agreed. Discussion turned to Section 5.02 Appointment; Removal. Sueppel asked Dilkes to explain the changes in this section. Dilkes stated that her memo of 10/25/04 explains why the changes were made, and how the changes relate to State laws and codes. (TAPE ENDS) "Just cause" versus "at will" Charter Review Commission October 26, 2004 Page 5 was discussed. Sueppel then turned the discussion to Section 5.03 Rules, and asked Dilkes for further detail on the "open records" issue, where she noted additional discussion was necessary. Dilkes stated that records are maintained at the staff level, not the Commission level. Therefore, she questions the addition of "and open records" to 5.03 A. The discussion turned to how many various Boards and Commissions this would effect, and how their by -laws would reflect it. It was noted that the members TA'd this section, with "and open records," the first time through. Sueppel discussed having this stated, in order to clarify the state law. Dilkes stated that by -laws deal with meetings, and not records. Chappell asked if board members are told that their notes are considered open records, and discussion continued briefly on this topic. MOTION: Davidsen moved to TA Section 5.01 as written; Section 5.02 as redlined; and Section 5.03 as redlined; seconded by Novick. Motion carried 8 -0 (Green absent). ADJOURNMENT MOTION: Davidsen moved to adjourn the meeting; seconded by Rowat. Meeting adjourned at 5:03 PM. 1.0 -04 CR46 LMEMEMMM MINUTES DRAFT CHARTER REVIEW COMMISSION WEDNESDAY, OCTOBER 27, 2004 - 7:00 AM HARVAT HALL, CITY HALL Members Present: Andy Chappell, Penny Davidsen, Karen Kubby, Kevin Werner, Lynn Rowat, Vicki Lensing, William Sueppel, Chair; with Naomi Novick and Nate Green arriving at 7:05 AM; and Green leaving at 8:45 AM, Lensing at 9:05 AM Staff Present: Marian Karr, Eleanor Dilkes CALL TO ORDER Chairperson Sueppel called the meeting to order at 7:00 AM. APPROVE MINUTES OF OCTOBER 26, 2004 There were no minutes to approve. PUBLIC COMMENT None. MEETING SCHEDULE The following meetings were added to the schedule: Wednesday, December 8, 7 -9 AM Monday, December 13, 7 -9:30 AM Thursday, January 20, 7 PM — this meeting will be the final public hearing; Sueppel suggested they hold a meeting directly after the public hearing. Karr asked the members if they wanted this public hearing televised, and it was agreed that the public hearing portion of that evening would be televised. DECEMBER 1 INPUT SESSION Chappell presented the members with a draft community process letter they discussed at yesterday's meeting. Sueppel stated that he really liked the letter; however, in the 4`h paragraph, he thinks it should be clear that all groups will be meeting that same night, and not at a series of meetings over several nights. Kubby and Davidsen noted that the date and time of the meeting is only mentioned once, at the top, and should be mentioned again somewhere in the body of the letter. Members agreed with Sueppel on the 2 "a sentence of the P paragraph, that this doesn't need to be in the letter. "Though" will be taken out of the next sentence, to make this read better. Novick questioned the group time limits, and questioned if they shouldn't cut these times back to 20 minutes. Members agreed that they needed to be somewhat flexible in this area, as public input could vary. It was decided to put 25 minutes. At the end of that sentence, where it says "...with Commission members facilitating the discussion and taking notes," members agreed to delete. Kubby stated that she feels they should have an end time for this session, so those wanting to attend will know it is from 5:30 PM to 8:00 PM. Rowat noted that the reason they did not have an end time previously was in case they had such a small crowd that they could leave before the ending time. Discussion ensued on Charter Review Commission October 27, 2004 Page 2 whether or not there should be an end time. Agreement was made to no end time. Davidsen stated that the I" sentence of the last paragraph needed revising. She suggested taking out ", facilitation, adequate time, ". Sueppel suggested they add to the 4'h paragraph something after the 2nd sentence, such as "The Commission is planning on a meeting lasting approximately 2 to 2 %2 hours total time." Dilkes suggested wording of "The meeting will end no later than 8:00 PM." Karr noted that they need to remember that some people will show up midway through a meeting, thinking that there is still an hour or so left. Green suggested they remove the wording "After being divided into groups," from the 4th paragraph, and members agreed with this suggestion. Sueppel suggested the wording, "Each group will spend 25 minutes discussing one of the four specific issues, followed immediately by a 25- minute discussion of each of the remaining issues." Dilkes suggested, "Each group will spend 25 minutes discussing each of the four specific issues." Discussion ensued, and it was agreed to use the wording "Each group will spend 25 minutes discussing one of the four specific issues." And then continuing on, and taking out "with Commission members again facilitating." Kubby stated that they should add to the beginning of the letter "The format of the December Is` Community Discussion" to get the date into the text of the letter, and clarify that this is a one -night deal. Novick stated that in the 3`d paragraph, last sentence, where is says "..and encourages your organization to be a part of this public discussion" that this should probably say "members" instead of organization. Discussion ensued about whether or not they would want all members, or just a representative from each group. Members agreed that they want all members to attend. Novick also suggested that this letter say something about "please give this information to all of your members" so these groups will spread the word among their members. Sueppel suggested the wording "The Charter Review Commission invites and encourages members of your organization to be a part of this public discussion. Would you please disseminate this information to your members," or something to this effect. Novick stated that they should take this information out of the end of the letter, as it is more important in the beginning. Novick stated that this needs to be a one -page letter, and they need to take something out in order to leave room for the four bulleted issues. Dilkes suggested removing the 2nd sentence in the last paragraph, and members agreed. Kubby suggested adding a P.S. that talks about the "please disseminate this information to your members" and having it stand out. In the 4`11 paragraph it was decided to say "the group will discuss" instead of "the group will be asked to...'; and also removing the wording there on "with Commission members again facilitating." Sueppel suggested deleting "As you know," from the first sentence of the letter, and members agreed, as they are attempting to cut the wording down somewhat. Novick suggested also removing "to the same." at the end of that sentence, and Sueppel followed with also deleting "and propose amendments" as their task is to review. It was then suggested that the last sentence of the Vt paragraph read "Several potential changes have been discussed." In the first sentence of the 2nd paragraph, it was decided to eliminate the word "substantive." Sueppel then suggested that the 3`d paragraph be completely changed, leaving only the sentence "The Charter Review Commission invites and encourages your organization to be apart of this public discussion ", coming directly after the bulleted topics; and then adding the P.S. as Kubby suggested. Also decided Charter Review Commission October 27, 2004 Page 3 upon was "divided into groups" instead of saying a specific number of groups. (TAPE ENDS) Karr will make the stated changes to the letter. Karr stated that the members now needed to decide what groups and organizations they wanted to send this letter to. She was able to obtain the Library's list, and there are 42 pages of groups, 12 on a page. Sueppel suggested they appoint a committee of two or three members to review this list, and to report back at the November 1 meeting with recommendations. Lensing, Novick, and Davidsen stated they would do this. Kubby noted that this info is also on -line at the Library web site, in case any members wanted to review this information. (BREAK) REVIEW CHARTER (Based on 10/12 redlined version submitted by City Attorney) Sueppel suggested they start with Article 6 and then move through Article 8, as those should both go fairly quickly. If time allows, they can then start on Article 7 today. Between November 1 and November 8, he would like Dilkes to do a new redline copy of the Charter, in order to be ready for the members at the November 8 meeting. At the November 8 meeting, he would like for them to identify the four issues for the December 1 public hearing. Dilkes first explained to the members her 10/25 memo (Proposed Changes to the Charter) and specifically noted Section 2.11A and her recommendation to bring this section in line with the State code. The Commission agreed and Dilkes will make the necessary changes to the new redline draft. Section 6.01 Limitations on the Amount of Campaign Contributions and Section 6.02 Disclosure of Contributions and Expenditures — Novick stated that she feels 6.02 is poorly written, and would like this rewritten and clarified. Discussion ensued about how this section could be worded for more clarity. Sueppel suggested saying "The Council, by ordinance, may prescribe procedures requiring the disclosure of the amount, source, and kind of contributions received, and expenditures made by..." Removing the wording "immediately before and after each regular, special, primary, or run -off election," was agreed upon by the members. MOTION: Kubby moved to TA Section 6.01 as written; seconded by Davidsen. Motion carried 9 -0. MOTION: Green moved to TA Section 6.02 as verbally amended; seconded by Rowat. Motion carried 9 -0. Section 6.03 Definitions — Kubby asked for clarification on the change in this section, and Dilkes gave some examples. MOTION: Chappell moved to TA Section 6.03 as redlined; seconded by Lensing. Motion carried 9 -0. Charter Review Commission October 27, 2004 Page 4 Section 6.04 Violations — There was no further discussion on this section. MOTION: Novick moved to TA Section 6.04 as written; seconded by Davidsen. Motion carried 9 -0. Section 8.01 Charter Amendments — Dilkes stated that the changes in this section, in A, B and C, are all aimed at making this section mirror the State code. The discussion turned towards having some type of guide or appendix to go along with the Charter, which would show references to State code, etc. Kubby stated that she feels it is important to keep the 10% signature spelled out in the wording of this section, as well as adding the State code wording, and discussion continued on this issue. MOTION: Rowat moved to TA Section 8.01 as redlined; seconded by Novick. Motion carried 9 -0. Section 8.02 Charter Review Commission — Members noted that there were no changes made to this section; however, they did not TA this originally due to several issues that had been raised. Discussion ensued regarding the process of this Commission presenting or recommending amendments to the City Council. (TAPE ENDS) Several suggestions were made, and the members opted to HOLD on Section 8.02 until Dilkes makes changes to the wording, as discussed. Section 7.01A Authority — Dilkes gave a brief explanation of the changes in this section, explaining why measure was used in place of ordinance. MOTION: Novick moved to TA Section 7.01A as redlined; seconded by Lensing. Motion carried 8 -0 (Green absent). Section 7.01B Limitations — Discussion was held on 0) of this Section, with members deciding to change the wording to read "Amendments affecting the City Zoning Ordinance or the Land Use Map of the Comprehensive Plan, including District Plan maps." The redlined sections were also reviewed and agreed to. MOTION: Chappell proved to TA Section 7.0111 as amended, and C, D, and E as redlined; seconded by Rowat. Motion carried 8 -0 (Green absent). Section 7.02 Commencement of Proceedings; Affidavit — Members agreed to redlined version for A, and noted City Clerk needing capitalized in B. MOTION: Davidsen moved to TA Section 7.02 A and B as redlined; seconded by Kubby. Motion carried 7 -0 (Green and Lensing absent). Section 7.03 Petitions; Revocation of Signatures — Dilkes gave a brief explanation of the redlined version. Charter Review Commission October 27, 2004 Page 5 MOTION: Chappell moved to TA Section 7.03 A thru F as redlined; seconded by Rowat. Motion carried 7 -0 (Green and Lensing absent). Section 7.04 Procedure After Filing — Members discussed Section 7.04, noting that C had substantial changes. Dilkes briefly explained the need to change this wording to include "writ of certiorari ". MOTION: Davidsen moved to TA Section 7.04 A thru D as redlined; Novick seconded. Motion carried 7 -0 (Green and Lensing absent). (TAPE ENDS) ADJOURNMENT Sueppel stated that they would begin the next meeting by reviewing Section 7.05 Action on Petitions. MOTION: Kubby moved to adjourn; seconded by Davidsen. Meeting adjourned at 9:25 AM. r ._. � CITY O F IOWA CITY -io CR47 MEMORANDUM DATE: October 28, 2004 TO: Charter Review Commission ��yv FROM: Eleanor M. Dilkes, City Attorney U' Marian K. Karr, City Clerk 1\7 RE: Pending Charter Review Issues The following issues and sections represent flagged items requiring further discussion by the Charter Review Commission: Issue Charter Section Number of Council Districts 2.02 Election of the Mayor 2.06 Primary Election 3.02 Election of District Representatives 3.03 Limitations on Initiative/Referendum 7.02E (timing issues) 7.05 The above list reflects the larger discussion issues only (bullets in letter re December 1 meeting). Decisions of the above issues may result in amending other sections of the Charter as well. Charter; eview /pendinissnes.dw DRAFT 110104 November , 2004 Re: Iowa City Charter Review Commission Invitation to Community Discussion on Potential Charter Amendments December 1, 2004 — 5:30 p.m. Dear Community Organization: 41 0 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX wwwJCgov.org The Iowa City Charter Review Commission has been appointed by the City Council to review the Iowa City Charter. Pursuant to the existing Charter, any amendments recommended by the Commission must either be adopted by the City Council or placed on a ballot for consideration by Iowa City voters. The Commission has been meeting regularly since May of 2004 and has received public input through letters, e- mails, telephone calls, visitors to meetings, and an October 1216 public hearing. As a result of these meetings and public input, several potential changes have been discussed. The issues to be discussed include: (2) * * * * * * * * ** (3) * * * * * * * * ** (4) * * * * * * * * ** The Charter Review Commission invites and encourages members of your organization to be a part of this public discussion. The format of the December 1 Community Discussion will be less formal and more interactive than a traditional public hearing. Depending on the number of participants, those attending will be divided into groups. Each group will spend twenty -five minutes discussing one of the four specific issues. With the completion of the first discussion, the group will discuss the second issue (and then the third and the fourth). At the conclusion of the group discussions, all participants will gather and the Commission members will briefly summarize the group discussions. The Commission's hope is that smaller groups and less formality will engender meaningful discussion in a way that will benefit the Commission's review of the Charter. The Commission hopes you will find a way to attend and participate in this timely and important discussion of issues relevant to our city's Charter. Very truly yours, William F. Sueppel Chairperson P.S. Please pass this special invitation to your organization members and all the public S/ dk/ Charterreview/ communityprocessletter110104 .doc NOVICKDRAFT 110104 November , 2004 Re: Iowa City Charter Review Commission Invitation to Community Discussion on Potential Charter Amendments December 1, 2004 — 5:30 p.m. Dear Community Organization: �r t °( CR49 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (3 19) 356 -5000 (319) 356 -5009 FAX www.1cgov.org The Iowa City Charter Review Commission has been appointed by the City Council to review the Iowa City Charter. Pursuant to the existing Charter, any amendments recommended by the Commission must either be adopted by the City Council or placed on a ballot for consideration by Iowa City voters. The Commission has been meeting regularly since May and has received public input through letters, e- mails, telephone calls, visitors to meetings, and an October 12th public hearing. As a result of these meetings and public input, several potential changes have been discussed. The issues to be discussed include: (2) # * * * * * * *tt (3) * * * * * * * * ** (4) ttt *t *k #k* The Charter .Review Commission invites and encourages members of your organization to be a part of this public discussion. Please give them this information. The format of the December 1 Community Discussion will be informal and interactive. Depending on the number of participants, those attending will be divided into groups. Each group will spend twenty -five minutes discussing one of the four specific issues. With the completion of the first discussion, the group will discuss the second issue (and then the third and the fourth). At the conclusion of the group discussions, all participants will gather and the Commission members will briefly summarize the group discussions. The Commission's hope is that smaller groups and less formality will engender meaningful discussion in a way that will benefit the Commission's review of the Charter. We hope you will find a way to attend and participate in this timely and important discussion. This meeting is open to the public, and anyone may attend. Very truly yours, William F. Sueppel Chairperson S/ clk/ Charterreview /eommunityprocessleNOV ICK4.doc I ? -0 -0 .... CR50 -ft tQ- riii- CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319)356 -5000 (319) 356 -5009 FAX www.icgov.org DATE: October 28, 2004 TO: Charter Review Commission"^,� FROM: Marian K. Karr, City Clerk RE: Community Process Letters Commission Members Davidsen, Lensing, and Novick met Thursday morning and reviewed the "Associations List" compiled by the Iowa City Public Library. The list contained roughly 500 associations and was narrowed down to roughly 150 (attached). Please I have circled one incomplete addresses and any help filling in that one would be appreciated. Also I crossed off the neighborhood associations and prefer to use the City database which would be more up -to -date. Other groups you may consider are: Former and current Council Members - 27* Applicants for Charter Review - 9 Neighborhood Associations -38 City Board and Commission Staff - 18 ** Address labels are easily available for the above mentioned groups. Given the timeframe of this letter it is anticipated we would make a couple neighborhood newsletters. However, the City routinely communicates via e -mail to the associations and ask them to disseminate the information via email to their members. The same procedure could be followed for Board and Commission staff. However, the Commission may wish to send a letter to each member. As a side note, there is no contact information in the letter for the Commission and/or staff and I think there will be some questions. Attachment * Dating back to 1976 ** Roughly 130 members currently serve Chartererview /invitations.doc AARP AFSCME Local #12 Eve Casserly, President Afro -American, Direct Center President Senior Center 303 e Rawlins, Director Eastdale Plaza, Suite 19 28 S Linn Iowa Melrose Avenue 1700 S. 1" Avenue Iowa City, IA 52240 Iowa City, IA 52242 Iowa City, IA 52240 AFSCME, Local 183 Paul Show, Director PO Box 2357 Iowa City, IA 52244 -2357 Altrusa Club of Iowa City, Dist. 7 Diane DeWitt, Director 17 Brickwood Circle NE Iowa City, IA 52240 Agudas Achim- Sisterhood Karen Lipman, Co- President 602 E. Washington Street Iowa City, IA 52240 Alumni Association, City High Jim Sangster, Director 3333 Chatham Place Iowa City, IA 52240 AIDS Resources and Ed., Iowa Ctr for Art Schut, Director 321 E. 1" Street Iowa City, IA 52240 American Baptist Women's Ministries, IC Fist Baptist Church Dorothy Tallman, Director 500 N. Clinton Street Iowa City, IA 52245 Apartment Association, Greater IC Area ARC of Johnson County Bar Association Johnson Count , Dave Kacena, President Barbara Bolton, Executive Director r - James- D-McCarragherr'Hn ,, ectur-"J 755 E 2 °d Avenue 1700 1" Avenue, Suite 16 _ ;1-22- S:- L- imrStmt Coralville, IA 52241 Iowa City, IA 52240 Iowa City, IA 52240 Bicyclists of Iowa City, Inc. Steven M. Poggenpold, Director PO Box 846 Iowa City, IA 52244 -0846 Business Women Della McGrath, Director 2307 E. Washington Street Iowa City, IA 52245 Catholic Community Foundation April Renner, Director 1222 Rochester Avenue Iowa City, IA 52245 rRluffwood Neighborhood ciation JSteve & Jan Loch erectors 839 Bluff od rive Io ity, IA 52245 -3515 Business Women's Assn, American Cheryl Wernimont, Director 342 Aaron Ct SW Swisher, IA 52338 Chamber of Commerce, Iowa City Area Jim Griffin, Director 325 E. Washington Street PO Box 2358 Iowa City, IA 52244 Church Women United, Jolrrrsmr County Citizens for the Future of Iowa City Joan Owen, Director Kermeth P. Donnelly 1105 Denbeigh Drive 1300 23`d Avenue, Unit 8 Iowa City, IA 52246 Coralville, IA 52241 � Yusiness and Professional Women, IC Sandy Kunde, Director rr_ 5,;27J,7 Carpenters Local Union #1260 Rick Hamra, Director 705 S. Clinton Street Iowa City, IA 52240 Christians Women's Club, IC Area Bev Neuzil, Director 108 Green Mountain Drive Iowa City, IA 52245 Civil Liberties Union, IA, Hawkeye Chapter Robert D. Givens, Director 112 S. Dodge Street Iowa City, IA 52240 Clean Air for Everyone, Johnson County Club West COGS UE Local 896 Eileen Fisher, Director Mary Reiland, Director Dana Quartana, Director 120 N. Dubuque Street, Suite 205 2901 Melrose Avenue 20 E. Market Street, Suite 210 Iowa City, IA 52240 Iowa City, IA 52246 Iowa City, IA 52245 Community Band, Iowa City Convention & Visitors Bureau,IC /Coralville , Steve West, Director Joshua Sclramberger, Director reekside Neigh rb odo Association 1212 5" Street 408 1 "Avenue, Riverview Square any Kle' Coralville, IA 52241 Coralville, IA 52241 Cultural Alliance, Jolmson County Jessica Pauosh, Director 408 1" Avenue, Riverview Square Coralville, IA 52241 Daughters of the American Revolution, Pilgram Ch Sabrina Alberhasky, Director 911 E. Market Street Iowa City, IA 52240 Disabilities, Persons with, Coalition for Dog Park Action Committee, Jolmson Co Loren Schmitt, Director Anne Burnside, Director 1220 Village Road, #14 618 Ronalds Street Iowa City, IA 52240 Iowa City, IA 52245 Downtown Association (DTA) of Iowa City Eagles 695, Fraternal Order of Lisa Barnes, Director Dale O'Brien, Director PO Box 64 225 Highway I West Iowa City, IA 52244 -0064 Iowa City, IA 52246 Education Association, Iowa City David Ulrick, Director ECUU, 240 Classic Car Ct SW, Suite B Cedar Rapids, IA 52404 Emma Goldman Clinic Karen Kubby, Director 227 N. Dubuque Street Iowa City, IA 52245 Elder Services, Inc. Connie Benton Wolfe, Director 2947 Sierra Ct Iowa City, IA 52240 Englert Civic Theatre, Inc. Tom Rosenberger, Board President 221 East Washington Street Iowa City, IA 52240 Fire Fighters Local 610, IC, International Foreign Relations Council, Iowa City John Grier, Director Thomas Baldridge, Director PO Box 2568 38 International Center, U of Iowa Iowa City, IA 52244 Iowa City, IA 52242 Friends of Hickory Hill Park William Batten, Director PO Box 3439 Iowa City, IA 52244 Galway Hills Neighborh d-Association TNfary Reiman or 28 Gaj�l �va lace .)oiVaCity, IA 52246 -2706 GoosetownNeighbor o Association Sarybeth Slo r er, Director /1109 E avenport ID a City, IA 52245 Friends of Historic Preservation Michael Maharry, President PO Box 2001 Iowa City, IA 52244 -2001 Gay, Bisexual, Transgender & Allied Union UI, 203 Iowa Memorial Union Iowa City, IA 52242 -1317 Grant Wood Neiglrbo oo3Association FTolly Horiken� ector 19 Como vtver Court Iowg City, IA 52240 Democratic Party, Johnson County Sarah Swisher, Director PO Box 1773 Iowa City, IA 52244 -1773 Domestic Violence Intervention Program X.r'is- Kinkead; i eU ctor 8PiS�i PO Box 3170 ',��,4E r• Iowa City, IA 52244 -3170 Eastern Star, Order of, Jessamine Chapter Sue McKibben, Director 312 E. college Street Iowa City, IA 52240 Elks Lodge #590, Iowa City Dierctor 637 Foster Road Iowa City, IA 52245 Environmental Advocates, Inc. Del Holland, Director PO Box 1831 Iowa City, IA 52244 -1831 Four Oaks Youth Homes Kelli Malone, Director 1916 Waterfront Drive Iowa City, IA 52240 Friendship Neighborhood Ass Alan and Tess �J,uudge =E1 r1 s, Director 3 Nonrod circle Iowa Eity, IA 52245 Gloria Dei Luthern Church Women Linda Duncan, Director 2001 Cambridge Drive Coralville, IA 52241 Green Party, Johnson County Joannes Pool, Director 802 Washington Street Iowa City, IA 52245 Habitat for Humanity Hillcrest Family Services Home Builders Association of Iowa City Mark Patton, Executive Director Nicole Adkins, Director Rob Phipps, Director PO Box 1241 449 Highway I West PO Box 3396 Iowa City, IA 52244 Iowa City, IA 52246 Iowa City, IA 52244 -3396 Home Builders, Women's Council of Housing Fellowship, Greater Iowa City I -Club, Johnson County Joan Tiemeyer, Director MaryAn n Dennis, Director Jeff Duncan, Director 2639 Hickory Trail 1700 S. I" Avenue, Suite 25B PO Box 2872 Iowa City, IA 52245 Iowa City, IA 52240 -6036 Iowa City, IA 52244 -2872 Iowa Citizen Action Network Betty Ahrens, Co- Director 132 -1/2 E. Washington Street Iowa City, IA 52240 Izaak Walton League, Johnson County 4044 Izaak Walton Road SE Iowa City, IA 52240 Kiwanis, Noon Carol St John, President 2949 Washington Street Iowa City, IA 52245 Laborers Union Local #1238 Randall Rayner, Business Manager 705 S. Clinton Street Iowa City, IA 52240 Lions Club, Iowa City Evening Dave Smith, Director 710 Brookside Drive Iowa City, IA 52245 Iowa City Area Development Group, hre Joe Raso, President 325 E. Washington Street, Suite 100 Iowa City, IA 52240 Jaycees, Iowa City /Coralville Craig Norton, Director PO Box 2358 Iowa City, IA 52244 -2358 Labor Council, AFL -CIO, Hawkeye Justin Shields, President 1211 Wiley Blvd, SW Cedar Rapids, IA 52404 Iowans for Responsible Development Robert F. Sayre, Director 416 Hutchinson Iowa City, IA 52246 Kiwanis, Iowa City Old Capitol Pam Yoder, Director PO Box 405 Iowa City, IA 52246 Labor, AFL -CIO, Iowa City Federation Patrick Hughes, Director 705 S. Clinton Street Iowa City, IA 52240 League of Woman Voters of Johnson Co Libertarian Party of Johnson County Pasquale Cancilla & Pamela Stewart, Pres. Christy Ann Welty, Director PO Box 2251 PO Box 401 Iowa City, IA 52244 Iowa City, IA 52244 -0401 Lions Club, Iowa City Host (Noon) Susie Brown, Director 515 Rundel Street Iowa City, IA 52240 Lions Club, UIIIC Pat Mason, Membership Chair 1530 Derwen Drive Iowa City, IA 52246 Longfellow Neighbyrhbod Association Manville East Neighborhood As ociation Masonic Lodge #4, AF & AM Michael Wri t birectorvelyn Acosta- Weirieh Jason Wolcott, Secretary 815 evelt 630 Park Road 312 E. College Street wa City, IA 52240 Iowa Ci 52246 Iowa City, IA 52240 Masonic Lodge, York Rite Iowa City Masonic Temple Randall Essing, Commander 816 Rider Street Iowa City, IA 52246 Mercy Hospital Medical Staff Nyle Kauffman, Director 500 E. Market Street Iowa City, IA 52240 Melrose Avenue orhood Association Mercy Hospital Guild I/can Wal Jrector Shirley Myers, President Vl neon Drive 500 Market Street owa City, IA 52246 Iowa City, IA 52245 Methodist Women, United Marilyn Neely, Director 1127 Wylde Green Road Iowa City, IA 52246 Miller Orchard Neigh�b,yrlroo Association Moose, Loyal Order of Ruth Baker, Dir X Willard Harman, Governor J515 W. BPn at�heet 3151 Highway 6 East Iowa City, IA 52246 Iowa City, IA 52240 Mid Eastern Council on Chemical Abuse Arthur Schut — Director 430 Southgate Avenue Iowa City, IA 52240 Moose, Women of the Ellen Boos, Director 3151 Highway 6 East PO Box 26 Iowa City, IA 52244 Musicians Protective Association Neighborhood Centers of Jolmson County Nortlnside NeighborJnooAssociation Loca1450 "o"o Richard Watson, Director Brian Loring, Director 'Paula Brand vector PO Box 1067 PO Box 2491 824= bl ert St. Iowa City IA 52244 -1067 Iowa City IA 52244 -2491 119 a City IA 52245 Nurses Coalition, Iowa City Karen Leigh, Director 809 Bloomington St. Iowa City IA 52245 Optimist Club of Iowa City(Sunrise) Harry Wolf, Director PO Box 2150 Iowa City IA 52244 -2150 P.E.O. Chapter KP Kathy Maxwell, Director 113 Washington Park Rd. Iowa City IA 52245 Odd Fellows, Independent Order, Eureka Lodge #44 Mike Finely, Director 715 S. First Ave. Iowa City IA 52240 P.E.O. Chapter NA Mary Lynn Eckert, Director 2141 Slagle Circle Iowa City IA 52246 P.E.O. Chapter OD Mary Jo Abbott, director 1123 Village Farm Ct. Iowa City IA 52240 Pepperwood Neigh hood Association Pilot Club of Iowa City wren Dawe rector Jill Tompkins, Director 1055 Dr r Dr. 1105 Yewell St. jo,gaa City IA 52240 Iowa City IA 52240 Optimist Club of Iowa City( Noon) Chuck Goldberg, Director PO Box 1189 Iowa City IA 52244 -1189 P.E.O. Chapter IF Denise Britigan, Director 1 Oakridge Ave. Iowa City IA 52246 Penny Bryn Nenglnb od Association ��at &Jim , Directors 1941 or Dr. P,06 'City IA 52246 Pilot Club, Noon, of Johnson County Kathy Bachmeier, Director 3071 Buclunayer Bend NE Iowa City IA 52240 Police Labor Relations Organization, LC. professors, American Assoc. of University David Gonzales, Director UI Chapter Project Green Police Department Peter Hansen, director Arnie e Hesse, D Director 410 E. Washington St. 1203 Cambria Dr. 3948 Stewart Iowa City IA 52240 Iowa City IA 52246 owa City IA 52240 I Public Power, Citizens for Rape Victim Advocacy Program Realtors, Iowa City Area Association Carol Spazianni, director Karla S. Miller, Director Cheryl Nelson, Director PO Box 252 320 S. Linn St. 438 Highway 1 West Iowa City IA 52244 -0252 Iowa City IA 52240 Iowa City IA 52246 Rebekah Lodge #376 Regina Home and School Association Religious Conununities, Consultation of Laura Yochem, Director Regina Elementary Dee Lundberg, Director 1839 B Street 2120 Rochester Ave. Box 2025 Iowa City IA 52240 Iowa City IA 52245 Iowa City IA 52244 -2025 Republican Central Committee, Johnson Co Republican Women, Johnson County Retired and Senior Volunteer Program David Arbogast, Director Sally Orr, Director Joan Cook, Director PO Box 1384 821 Forest Hill Dr. 28 S. Limn St. Iowa City IA 52244 -1384 Coralville IA 52241 Iowa City IA 52240 River City Housing Collective Rotary Club of Iowa City, (Noon) Rotary Club of Iowa City (A.M.) Elizabeth Albiston, Director Eleanor McClelland, Executive Secretary Gary Haymond, Director 802 E. Washington St. PO Box 684 Box 3166 Iowa City IA 52240 Iowa City IA 52244 -0684 Iowa City IA 52244-3166 Sand Prairie Preservation, Concerned Citizens for Karen Dawes, Director 1055 Briar Dr. Iowa City IA 52240 Sertonia Club, University of Iowa Erin Woods, Director 23 Hununingbird Lane Iowa City IA 52245 Shrine Club, Iowa City John O. Cornelius, Director PO Box 421 Iowa City IA 52244 -0421 SCORE #449 Keith Kafer, Director Room 210 400 S. Clinton St. Iowa City IA 52240 Service Employees International Union Kim Miller, Director 102 2vd Avenue Coralville IA 52241 Sierra Club, Iowa City Area Group Clint J. Campbell, Group Chair 605 E. B Street #6 West Liberty IA 52776 South Pointe Neighborlroo ociation 'Kevin McCarth ctor Stepping Project 1604 He ngway Lane ow Currieer r Hall I ity IA 52240 Iowa City IA 52242 Teachers, American Federation of #716 Gary Sanders P.O. Box 177 Oakdale IA 52319 Toastmasters, Old Capitol Ross McKim, director Masonic Lodge 312 E. College St. Iowa City IA 52240 University Parents Care Collective Lisa Stillmunkes, Director 300 Myrtle Avenue Iowa City IA 52246 Veterans of Foreign Wars Joyce Wengler 609 Hwy 6 East Iowa City IA 52240 Sertoma Club, Old Capitol James McCarragher Box 658 Iowa City IA 52244 -0658 Shimek Neighborhood Association Mary Losch, Director 1251 Oakes Dr. Iowa City IA 52245 Socialist Organization, Iowa International Michael Rack 46 SAC, IMU, UI Iowa City IA 52242 SW Estates Neigh go d Association Jan Bergman ' ector 1339 S t e Drive Io City IA 52240 Tenant- Landlord Association Toastmasters Club, Affirmationist Katie Zimmer, director Reginald Williams IMU, UI Room 210 447 Samoa Dr. Iowa City IA 52242 Iowa City IA 52246 Ty'n Cae Neighborhoo ociation � ody Pfohl, Dir r 2229 A ane I City IA 52246 -4505 University Women -Iowa City Branch Melanie Guentzel, Director 914 E. Bloomington St. Iowa City IA 52245 Village Green Home��wneociation Melvin Con, Director �. -1108 Village Farm Ct. a City IA 52240 Walden Woods Neighrlrbod Association Walnut Ridge Neighborhood Association Paul & Sharro r- MMonald Nancy Perkins, Dire or-'� 1121�,Je risen Street � --11'9 Acorn C urt- Io a City IA 52246 -4121 Iow y IA 52246 West high PSTO Jerry Arganbright, Director West Side Dri eighborhood Assoc. West High School 628 West Sr eDrive Iowa City IA 52246 : Io%yaC`ity IA 52246 United Way of Johnson County, Inc. Connie Benton Wolfe, Director 1150 5b Street Suite 290 Coralville IA 52241 Utilities, Citizens for Responsible Rene Paine, director c/o PATV 206 Lafayette St. Iowa City IA 52240 Volunteer Administrators Network Shane Orr, Director PO Box 2685 Iowa City IA 52244 -2685 Weeber- Harlocke Neigliborl ssoc. Judith Klink, dis o tf01 I�aeloz%e Street �o -a-City IA 52246 Wetherby Neighbor hno ssVc�iation Jerry Hansen 1239 Bui s Ave. Ioara City IA 52240 White Shrine of Jerusalem, Bethlehem Shrine #8 Margaret Han Masonic Temple 312 B. College St. Iowa City IA 52240 Windsor Ridge Neigh rl ai• d Association T�' r'r Lehma!�. cr €tor L4715 ert'rbury Ct. jo16a City IA 52245 Women's Resource and Action Center Women, National Organization for 130 Monique adisono, Director Jill Vibhakar, Director ni e Madison a p0 Box 2887 University IA Iowa City IA 52244 -2887 Iowa City IA 52242 Women's Foundation #0 Lafayette Street ,-/Suite 175 Iowa City IA 52240 United Action for Youth Jim Swaim, Director 410 Iowa avenue Iowa City IA 52240