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Home My WebLink About12-01-2004 Charter Review CommissionCHARTER REVIEW COMMISSION December 1, 2004 PACKET CR67 Agenda for 12 -1 CR68 Minutes of November 22 CR69 Invitation to local High Schools 12 -01.04 CR67 CHARTER REVIEW COMMISSION COMMUNITY DISCUSSION AGENDA Wednesday, December 1, 2004 5:30 PM Room A, Iowa City Public Library 123 S. Linn Street 1. Opening Remarks by Chair 2. Introductions of Charter Members 3. Break out into small groups 4. Reports of small groups 5. Large discussion of Charter 6. Upcoming Meeting Schedule December 8 (7:00 -9:30 AM; Harvat Hall) December 13 (7:00 -9:30 AM; Harvat Hall) January 20 (7:00 PM; Harvat Hall; televised) 7. Adjournment MINUTES CHARTER REVIEW COMMISSION MONDAY, NOVEMBER 22, 2004 — 8:00 AM HARVAT HALL, CITY HALL DRAFT Members Present: Kevin Werner, Andy Chappell, Karen Kubby, Penny Davidsen (on speakerphone), Nate Green, Naomi Novick, Vicki Lensing, and William Sueppel, Chair Members Absent: Lynn Rowat Staff Present: Marian Karr, Eleanor Dilkes CALL TO ORDER Chairperson Sueppel called the meeting to order at 8:05 AM. APPROVE MINUTES OF NOVEMBER 16, 2004 MOTION: Kubby moved to accept the minutes of November 16, 2004, as submitted; seconded by Davidsen. Motion carried 8 -0 ( Rowat absent). PUBLIC COMMENT None. DECEMBER 1 COMMUNITY PROCESS SESSION Sueppel asked for updates on the publicity for the upcoming session. Karr reported that there were 42 posters put on City buses; 36 posters on Cambus vehicles; and 250 handouts left with the information desks at both City Hall and the Public Library, the Senior Center, and with Parks and Recreation. Karr then noted that handout CR62 is the press release that was sent to all media, and posted on the website as well. Karr then discussed the guest editorial, and stated that the Press - Citizen was unable to run Sueppel's guest editorial on Sunday, but after emailing members the consensus was that the editorial would be in the Saturday edition. Green is working on the submission for the Daily Iowa, and Novick's letter submitted to the Gazette was distributed to members. The City website, Karr noted, has all of this information on it, and referred to handout CR64 for the latest. As for cable TV, Karr noted that they will run little "fillers" before the December 1 public session, but that they also have a new "toy," where someone could tape a short interview, and then the cable staff will put this on an interactive database. This could be done before the December I hearing, or even done after the hearing. A brief discussion ensued about how this interactive program works. Davidsen suggested that this would be better served if done after the hearing, to help keep the Charter foremost in citizen's minds. The members agreed to put the interactive program into use after the December 1 session. Kubby reported that she and Lensing were interviewed by WSUI, and there are to be two pieces — a weekend piece on Saturday; and then a 5- minute piece would also be done periodically. Werner reported that he left KXIC a voicemail but that he has not received a response. He will attempt to contact him again. Charter Review Commission November 22, 2004 Page 2 Next, the facilitator information sheet that Kubby prepared, handout CR65, was reviewed. Davidsen asked how topics, aside from what is listed here, would be addressed, as there are bound to be people at the hearing who want to ask these things. Sueppel stated that the large group is where the miscellaneous items will be addressed. Novick stated that she questions the members discussing "other voting systems." She feels they should take out any references to other voting systems. Sueppel stated that perhaps adding "possibility of discussing...." may help, but that he agrees with Novick in that they should remove this. He then noted that since this sheet is for the members use only, they could just make a notation to this effect. Karr quickly reviewed the set -up for the December I" hearing, noting that they will have meeting room A, as well as two adjoining rooms if needed for smaller groups; four flip charts; the handouts (red -line version of Charter); and name tags were suggested. It was further suggested that the nametags be pre - numbered for ease in breaking into small groups. Novick stated that she went through the latest redlined version of the Charter, and added some commas and semi - colons to aid in the Charter reading "more smoothly," and she asked for the members' comments on this. She would like to give this to Dilkes for review. Sueppel stated that Novick should give this to Dilkes, but asked that Dilkes hold on to this until they are ready to incorporate more changes, and do this all at once. The members agreed. Kubby suggested they have a sign -in sheet, and also suggested they use this to contact interested citizens about the January hearing. Novick asked if the high schools in the area were invited to the December I session. The members agreed to have Karr send the letter, regarding the session, to all three high schools. MEETING SCHEDULE There were no changes to the schedule at this time. Novick asked if the members wanted to change the December 8 meeting to 8:00 AM (instead of 7:00), but members felt that with this being the first meeting after the December I" public session, they may need the time to review how the session went. REVIEW CHARTER Nothing at this time. OLD BUSINESS None. ADJOURNMENT MOTION: Chappell moved to adjourn the meeting; seconded by Novick. Meeting adjourned at 8:40 AM. r .® CITY OF IOWA CITY 2_ ° A R r CR69 E M 0 R A TO: Charter Review Commission PROM: Marian K. Karr 04 DATE: November 22, 2004 At your request letters were sent to Local High Schools informing them of the Community Discussion on December I. 2004. IOWA CITY CITY HIGH SOCIAL STUDIES DEPARTMENT 1900 MORNINGSIDE DRIVE IOWA CITY IA 52245 ATTN: JEANINE REDLINGER REGINA EDUCATION CENTER SOCIAL STUDIES DEPARTMENT 2120 ROCHESTER AVENUE IOWA CITY IA 52245 ATTN: BETH GLOBOLDAR SENIOR HIGH ALTERNATIVE CENTER SOCIAL STUDIES DEPARTMENT 509 S DUBUQUE STREET IOWA CITY IA 52240 ATTN: CABBIE WATSON WEST HIGH SCHOOL SOCIAL STUDIES DEPARTMENT 2901 MELROSE AVENUE IOWA CITY IA 52246 ATTN: BRADY SHUTT