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2015-01-29 Info Packet
P. Lot ,wr•�•®' -� CITY COUNCIL INFORMATION PACKET -•n..m_ CITY OF IOWA CITY January 29, 2015 www.icgov.org IPI Council Tentative Meeting Schedule MISCELLANEOUS IP2 Article from City Manager: Meet The Boston Housing Innovative Lab IP3 Memo from Finance Dir.: Quarterly Financial Summary for Period Ending September 30, 2014 IP4 Quarterly Investment Report (October 1, 2014 to December 31, 2014) IP5 Joint Emergency Communications Services Association FY2014 Annual Report IP6 Memo from Media Production Services Coordinator: Public access service contract negotiations (PATV) DRAFT MINUTES IP7 Human Rights Commission: January 20 IP8 Senior Center Commission: November 20 .r_.--r..o: te CITY OF IOWA CITY Date Monday, Feburary 9, 2015 01-29-15 City Council Tentative Meeting Schedule IN Subject to change January 29, Time Meeting 5:00 PM City Conference Board Meeting Joint Meeting / Planning & Zoning Work Session Meeting 7:00 PM Special Formal Meeting Location Emma J. Harvat Hall Monday, February 23, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Monday, March 9, 2015 5:00 PM City Conference Board Meeting Emma J. Harvat Hall Work Session Meeting 7:00 PM Special Formal Meeting Monday, March 23, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 7, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, April 20, 2015 4:00 PM Reception prior to meeting TBA (Coralville) 4:30 PM Joint Meeting / Work Session Tuesday, April 21, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 5, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 19, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 2, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 16, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 7, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday. July 21, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall Formal Meeting Article from City Manager L: ELIP2 Meet The Boston Housing Innovation Lab in Grants, Innovation, Latest Posts January 21, 2015 What Happened? Boston recently received a $1.35 million grant from the Bloomberg Philanthropies' Innovation Teams program to develop a Housing Innovation Lab. The project will focus on implementing new ways for Boston to develop and sustain additional housing. Goal The Bloomberg Philanthropies' Innovation Teams program recently expanded its efforts by providing an additional $45 million to 12 cities across the country. Boston was selected to receive a $1.35 million grant over the next three years through the program to develop a Housing Innovation Lab. The lab will research strategies for creating 53,000 new housing units as outlined in the Boston 2030 housing plan. Boston wants to harness local resources in the innovation sector to partner with the city in creating long-term housing solutions. The innovation teams will provide consult agency leaders on how to apply a data -driven process to tackling housing challenges. The process includes: • Assessing weaknesses • Generating responsive interventions • Developing partnerships in the private sector • Delivering measurable results The innovation team will work with the city's Office of New Urban Mechanics and the Department of Neighborhood Development to create a consortium of public and private experts in housing efficiency. Boston 2030 The Boston 2030 strategy is an aggressive housing plan with a goal of providing residential options to more than 700,000 people throughout Boston by 2030. The project hopes to create enough housing to support growing demographics and neighborhoods to sustain economic gains. It is estimated that 53,000 additional housing units will need to be constructed: • 44,000 units of housing for the workforce 5,000 units of housing for senior citizens • 1,700 units of affordable housing for low-income households 4,000 units to stabilize rent and housing prices These figures are based on a projected 20 percent jump in Boston households that will fuel $21 billion in new development and create 51,000 construction jobs. The innovation team will work with city agencies to develop cost-efficient and high-quality development strategies to ensure the needs of all demographics are met. Boston will work with state and federal agencies to acquiring grant support for the ongoing development project. Bloomberg Philanthropies The Bloomberg Philanthropies' Innovation Teams program announced 12 U.S. cities and two non - U.S. cities will have access to $45 million in grants to improve the quality of life of residents and efficiency of government through innovative strategies. The cities selected have proposed plans to boost the capacity of the local government while enhancing community development through: • Data analytics • Open innovation • Strong project and performance management The mayors of the winning cities will use the money to launch innovation teams to formulate groundbreaking approaches to everyday urban challenges such as housing, safety and economic growth. The grants will support the innovation teams for up to three years to consult public agencies on how best to develop solutions, partner with the private sector and measure results. In the first round of innovation grants through the Bloomberg Philanthropies' Government Innovation project several larger cities — such as Memphis, Chicago and Louisville - adopted innovation teams and reported measurable success in reducing redundancy, cutting costs and spurring sustainable economic growth. Thinking Outside The Box EfFicientGov has covered a wide variety of innovation strategies to meet sustainability goals with the latest technology. CITY OF IOWA CITY MEMORANDUM CITY OF IOWA CITY Date: January 28, 2015 To: City Manager, City Council From: Dennis Bockenstedt, Finance Director Re: Quarterly Financial Summary for Period Ending September 30, 2014 Introduction This memorandum contains the quarterly financial analysis for the City's financial position as of September 30, 2014. The quarterly report includes combined summaries of all fund balances, revenues, and expenditures followed by individual summaries of the major funds within the City budget. For this report, we have modified the major funds slightly. We have included the Transit Fund and the Road Use Tax Fund as major funds and removed the CDBG Fund and the Other Shared Revenues Fund. The highlights of the City's quarterly financial report as of September 30 are as follows: Combined Statements All Funds Summary (page 5): The ending fund balance for the quarter ending September 30, 2014, was $172,386,972 compared to beginning fund balance of $193,652,775 for all funds. Of that amount, $78,808,637 represents fund balance that has been restricted, committed, or assigned. These funds have been reserved for a particular purpose and are not available for general operations. That leaves a balance of $93,578,335 that is unassigned. Revenues by Type (page 6-7): FY 2015 total revenues for all budgetary funds are $16,946,895 compared to revised budget of $175,651,893 and are 9.6% of the revised budget (found on the page 7). Internal service fund revenues are at 25.3% of their revised budget. Individual funding source highlights are as follows: • Taxes Levied on Property Taxes: FY 2015 revenues are at 3.9% of the revised budget. First Half property taxes will be receipted in the next quarter. Major funds that receive property taxes include the General fund (page 10), Employee Benefits (page 13) and Debt Service (page 14). • TIF Revenues: FY 2015 revenues are at 1.3% of the revised budget. They are received in the TIF funds on the same schedule as property taxes. TIF funds are not classified as a major fund. Other City Taxes: FY 2015 revenues are at 3.5% of the revised budget. Major funds that receive other city taxes include the General Fund (page 10), Employee Benefits Fund (page 13) and Debt Service Fund (page 14). o Gas and Electric replacement excise tax and Mobile Home taxes: All of the major funds stated above receive these revenues. Receipts start primarily in the next quarter on the same schedule as property taxes. o Hotel/Motel tax is only receipted into the General Fund (page 10). Hotel/Motel payments received in September are for April — June activity and therefore accrued back to the prior fiscal year. Licenses, Permits & Fees: FY 2015 revenues are at 21.7% of the revised budget. This revenue is primarily from construction permit and inspection fees in the General Fund (page 10) and cable franchise fees in the enterprise funds. First quarter revenues for construction permit and inspection fees are 30.7% of the revised budget. Cable franchise fees are minimal in the first quarter due to accruals back to the prior fiscal year. The Cable Television Fund is not a major fund. Use of Money and Property: FY 2015 revenues are at 11.2% of the revised budget. Interest income generally appears as a negative receipt in the first quarter due to accruals back to the prior year. Rents, Royalties & Commissions are on target at 25.9% of the revised budget. All of the major funds include this revenue source. Intergovernmental Revenue: FY 2015 revenues are at 6.5% of the revised budget. The budget for intergovernmental revenue includes a variety of federal, state and other local government revenues that are either for operating or capital assistance. It also includes state backfill for property tax credits and commercial property valuation rollback changes. Major funds that receive property tax backfill include: General Fund (page 10), Employee Benefits (page 13) and Debt Service (page 14). Intergovernmental revenue is a primary revenue source for the Road Use Tax Fund (page 12), the Housing Authority Fund (page 21), and also the Transit Fund (page 16). Other funds receive intergovernmental revenue on an inconsistent basis. o Federal receipts are at 8.1% of the revised budget. Receipts in the first quarter are primarily for the Housing Authority, CDBG and HOME. Transit assistance is usually received in the 4`h quarter and CIP projects are not received on a consistent basis. There are no issues at this time. Charges for Fees and Services: FY 2015 revenues are at 19.4% of the revised budget. All of the major funds include charges for fees and services except for the Employee Benefits fund, Debt Service fund and the Housing Authority. o Culture & Recreation fees are on track at 23.2% of the revised budget in the General Fund (page 10); however compared to the same period from last fiscal year they appear to be down 10.8%. City Park Pool opened later than usual due to a construction delay which accounts for part of the revenue decrease. o The utility funds Wastewater (page 17), Water (page 18), and Refuse (page 19) generally have only two months of activity rather than three. This is due to accruals of July receipts back to the prior fiscal year based on service dates. Revenues are between 13% and 16% of the revised budget at this time. • Miscellaneous: FY 2015 revenues are at 19.9% of the revised budget. The miscellaneous revenue category includes fines, contributions and donations, intra -city charges, and other miscellaneous revenues such as reimbursement of expenses. All of the major funds include at least one of the above as a revenue source. Miscellaneous revenue is not received on a consistent basis. o Parking fines are 14.2% of the revised budget and are receipted in the General Fund (page 10) and the Parking Fund (page 15), based on the type of violation. Fines in the General Fund are 18.3% of the revised budget. Fines in the Parking Fund (page 15) are at 10% of the revised budget. This is due to the changes in the City's parking citation practices which were initiated in FY 2014. o Contributions & Donations are 46.2% of the revised budget. A contribution of $100,000 was received from the University of Iowa for the UniverCity project in the General Fund (page 10) that was not budgeted. Other Financial Sources: FY 2015 revenues are 11 % of the revised budget. Sources include debt sales, sale of assets and loans (from external sources). Major funds with Other Financial Sources include the General Fund (page 10), and the Debt Service Fund (page 14). Sale of assets is 6.13% of the revised budget primarily due to sales in the UniverCity program within the General Fund (page 10). Loans are 50.1% of the revised budget also related to external loan financing of the UniverCity program, which is repaid as the houses are sold. Debt sales have not yet occurred for this fiscal year. Expenditures by State Program by Department (page 8): FY 2015 expenditures for all budgetary funds are 17.8% of the revised budget, including capital improvement projects. Exclusive of capital improvement projects FY 2015 expenditures for all budgetary funds are 27.9% of the revised budget. By Iowa code, the City cannot exceed its budget authority adopted by City Council in any of the nine budgeted program areas. Internal Service funds are not within the budgeted program areas and do not fall under this restriction. The Budgetary Expenditures by Program chart (page 9) presents the actual expenditures for each program area versus its appropriated level. Note that the Enterprise program area depicted in the graph is for operations and debt service only; it is exclusive of Enterprise capital projects for operational monitoring. However; capital projects are part of the Enterprise program for statutory budget compliance. Governmental Capital Projects are a separate program area for state reporting. Highlights by program area and by major fund are as follows: • Public Safety: No variances to report, expenditures are at 21.3% of revised budget. Major funds include General (page 10) and Employee Benefits (page 13). • Public Works: No variances to report, expenditures are at 19.2% of revised budget. Major funds include General (page 10) and Road Use Tax (page 12). • Health and Social Services: No variances to report, expenditures are at 20.5% of the revised budget. The only major fund reporting Health and Social Services is the General fund (page 10). • Culture and Recreation: No variances to report, expenditures are at 21.8% of the revised budget; in the General fund (page 10). • Community and Economic Development: No variances to report; expenditures are at 19.4% of revised budget. General fund (page 10) is the only major fund with this activity; however there are several special revenue funds with this activity which are not major funds. • General Government: Expenditures are 29.6% of the revised budget. o General Fund (page 10): Expenditures are 29.4% of the revised budget. The Finance department is at 36.1% due to annual payment of property and liability insurance in the Tort Liability division. The Park and Rec Administration division, which includes the Government Buildings activity, is at 38.3% of the revised budget. This is due to annual payment for computer services for the City Hall building which occurs at the beginning of the year. All other department expenditures are less than 25% of the revised budget at this time. o Employee Benefits Fund (page 13): Expenditures are 33.2% of the revised budget. A portion of the workers compensation premium paid from this fund will be charged to other funds at a later date. Debt Service (page 14): Expenditures total 37.5% of the revised budget, which is higher than usual for the first quarter; primarily due to General Obligation bonds called early. General obligation bond principal for the 2005, 2006 and 2007 issues were called and paid early in this fiscal year, which will result in interest expense savings. • Governmental Capital Projects: Expenditures are 3% of the revised budget. Expenses do not occur evenly throughout the year and vary according to what phase of design or construction the projects are in. Enterprise: Expenses are at 23.5% of the revised budget. o Housing Authority expenses are 31.3% of the revised budget (page 21). These expenses are less predictable due to the number of rental assistance payments and to the non -routine nature of property maintenance expenses. The Public Works department includes several enterprise funds which combined are at 37.7% of the revised budget: • Wastewater (page 17): Expenses are at 50.7% of the revised budget due to debt service principal payments paid at the beginning of the year. • Water (page 18): Expenses are at 35.2% of the revised budget due to debt service principal payments paid at the beginning of the year. • Refuse (page 19): Expenses are on target at 21.8% of the revised budget. • Landfill (page 20): The Landfill fund expenses are on target at 21 % of the revised budget. Note that the landfill surcharge reserve expenses year- to-date includes the annual payment to ECICOG. • Stormwater: The stormwater fund is not a major fund; however expenses are at 45.2% of the revised budget. Expenses are high due to 2014 flood purchases of 370 Hesco barriers for $152,440 and contracted removal of the Hesco barriers at $49,102. Both expenses have been submitted to Fema and the state for reimbursement. o Transportation Services (pages 15 — 16) includes the Parking and Transit funds which combined are at 23.5% of the revised budget. The parking fund pays debt service principal at the beginning of the year; thus the debt service expense is 82.9% of the revised budget. Non -debt operations for both parking and transit are less than 20% of the revised budgets with no anomalies to report. Enterprise capital projects are at 2.4% of the revised budget similar to the governmental capital projects. Conclusion Overall, the City's revenues and expenditures for the fiscal year are within budget and generally have no fund balance issues to report. Capital improvement projects, grants and economic development capital acquisitions tend to fluctuate more than operating budgets and often do not compare well against the budget estimates. The modified accrual basis for budget to actual comparison tends to make first quarter reporting less intuitive since several revenue categories may seem well below budget due to accruals to the prior fiscal year; however there are no major trends to be concerned about at the macro level. The Finance Department believes in an open and transparent system, and any of the information presented in this report is available in greater detail if requested. City of Iowa City All Fund Summary Fiscal Year 2015 FY 2015 Through The Quarter Ended September 30, 2014 Debt Service Fund Estimated Unassigned 5*** Debt Service Fund 576,790 - 6,496,090 - Fund Restricted, Fund Permanent Funds Balance Transfers Transfers Balance Committed, Balance 6001 Perpetual Care 7/1/2014 Revenues In Expenditures Out 9/30/2014 Assigned 9/30/2014 Budgetary Funds General Fund 6,867,952 1,589,541 211,038 1,330,678 211,038 7,126,815 1,440,771 5,686,045 10** General Fund $ 47,793,327 $ 4,967,885 $ 2,195,702 $ 12,446,197 $ 863,588 $ 41,647,129 $29,841,622 $ 11,805,507 Special Revenue Funds 24,069,885 1,707,769 1,190,791 5,295,955 7,315,791 14,356,698 7,112,738 7,243,961 2100 Community Dev Block Grant (5,447) 53,176 - 113,476 - (65,747) - (65,747) 2110 HOME (4,096) 59,236 - 148,868 2,903 (96,631) - (96,631) 2200 Road Use Tax Fund 4,539,578 1,334,270 97,721 1,078,869 255,054 4,637,646 - 4,637,646 2300 Other Shared Revenue 63 - - 178,301 - (178,238) - (178,238) 2310 Energy Eff 8 Cons Block Grant 48,924 - - - - 48,924 - 48,924 2315 UniverCity Neighborhood Pship - - - - - - - - 2350 Metro Planning Org of Johnson Cc 170,860 29,455 88,399 126,585 - 162,129 - 162,129 2400 Employee Benefits 1,713,207 372,596 - 145,061 2,234,561 (293,818) - (293,818) 2510 Peninsula Apartments 91,406 18,152 - 10,642 - 98,916 - 98,916 26** Tax Increment Financing 19,664 8,400 - - - 28,064 - 28,064 2820 SSMID-Downtown District - 3,091 - - - 3,091 - 3,091 Debt Service Fund 5*** Debt Service 8,868,053 576,790 - 6,496,090 - 2,948,753 - 2,948,753 Permanent Funds 6001 Perpetual Care 115,450 (117) - - - 115,333 - 115,333 Enterprise Funds 710* Parking 6,867,952 1,589,541 211,038 1,330,678 211,038 7,126,815 1,440,771 5,686,045 715* Mass Transit 3,965,749 877,378 742,961 1,290,214 14,098 4,281,774 1,131,918 3,149,856 720* Wastewater 24,069,885 1,707,769 1,190,791 5,295,955 7,315,791 14,356,698 7,112,738 7,243,961 730* Water 11,541,132 1,422,352 502,179 2,886,334 502,179 10,077,150 2,982,400 7,094,750 7400 Refuse Collection 890,410 474,662 - 656,392 - 708,680 - 708,680 750* Landfill 24,265,434 1,197,185 23,654 911,897 - 24,574,376 22,406,145 2,168,231 7600 Airport 430,344 97,041 17,104 78,710 9,556 456,223 100,000 356,223 7700 Stormwater 1,342,320 165,372 - 319,030 - 1,188,662 - 1,188,662 780* Cable Television 1,558,722 15,347 6,250 154,179 20,000 1,406,140 158,854 1,247,286 79** Housing Authority 5,606,540 1,783,387 2,903 2,295,586 11,184 5,086,060 3,110,945 1,975,114 Capital Project Funds Captial Projects 22,942,340 193,927 6,361,250 2,531,377 - 26,966,141 - 26,966,141 Total Budgetary Funds $166,831,816 $ 16,946,895 $11,439,950 $ 38,494,440 $11,439,950 $ 145,284,271 $68,285,393 $76,998,878 Non -Budgetary Funds Internal Service Funds 810* Equipment $ 9,869,383 $ 1,469,992 $ - $ 1,678,002 $ - $ 9,661,373 $ 6,908,796 $ 2,752,577 8200 Risk Management 3,152,696 (1,298) - 151,126 - 3,000,272 - 3,000,272 830* Information Technology 2,551,542 935,680 - 470,127 - 3,017,095 - 3,017,095 8400 Central Services 715,872 53,908 - 33,600 - 736,180 - 736,180 8500 Health Insurance Reserves 10,396,661 1,876,899 - 1,730,574 - 10,542,986 3,614,448 6,928,538 8600 Dental Insurance Reserves 134,805 95,497 - 85,506 - 144,795 - 144,795 Total Non -Budgetary Funds $ 26,820,959 $ 4,430,679 $ - $ 4,148,937 $ - $ 27,102,701 $ 10,523,244 $ 16,579,457 Total All Funds $193,652,775 $ 21,377,574 $11,439,950 $ 42,643,377 $11,439,950 $ 172,386,972 $78,808,637 $93,578,335 61 City of Iowa City All Funds Revenues by Type Fiscal Year 2015 FY 2015 Through The Quarter Ended September 30, 2014 11 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised Budgetary Fund Revenues Property Taxes $ 50,046,477 $ 51,608,730 $ 51,608,730 $ 2,015,073 $ (49,593,657) 3.9% Delinquent Property Taxes 5,101 - - - - MF Revenues 434,670 652,624 652,624 8,400 (644,224) 1.3% Other City Taxes 3,309,479 2,594,500 2,594,500 89,977 (2,504,523) 3.5% General Use Permits 89,072 74,492 74,492 6,946 (67,546) 9.3% Food & Liq Licenses 100,437 103,933 103,933 30,407 (73,526) 29.3% Professional License 16,610 17,955 17,955 4,610 (13,345) 25.7% Franchise Fees 773,019 679,174 679,174 16,715 (662,459) 2.5% Misc Permits & Licenses 11,679 9,964 9,964 8,532 (1,432) 85.6% Const Per & Ins Fees 1,427,856 1,356,956 1,356,956 416,862 (940,094) 30.7% Misc Lic & Permits 27,998 23,053 23,053 6,419 (16,635) 27.8% Licenses, Permits, & Fees 2,446,671 2,265,527 2,265,527 490,491 (1,775,036) 21.7% Interest Revenues 809,418 871,485 1,038,084 (84,439) (1,122,524) -8.1% Rents 1,208,668 1,315,989 1,315,989 336,828 (979,161) 25.6% Royalties & Commissions 81,630 76,317 76,317 19,754 (56,563) 25.9% Use Of Money And Property 2,099,716 2,263,791 2,430,390 272,143 (2,158,247) 11.2% Fed Intergovnt Revenue 19,630,929 19,039,798 21,933,873 1,779,891 (20,153,982) 8.1% Property Tax Credits 72,550 1,083,921 1,083,921 - (1,083,921) 0.0% Road Use Tax 6,744,663 6,616,545 6,616,545 1,311,004 (5,305,541) 19.8% State 28E Agreements 1,810,341 1,914,181 1,914,181 - (1,914,181) 0.0% Operating Grants 90,067 81,500 81,500 - (81,500) 0.0% Disaster Assistance 183,941 - 141,615 - (141,615) 0.0% Other State Grants 13,613,286 11,265,256 23,846,593 254,277 (23,592,316) 1.1% Local 28E Agreements 981,226 983,711 983,711 323,956 (659,755) 32.9% Intergovernmental 43,127,003 40,984,912 56,601,939 3,669,129 (52,932,810) 6.5% Building & Devlpmt 501,386 340,829 340,829 173,496 (167,334) 50.9% Police Services 88,193 30,705 30,705 44,307 13,602 144.3% Animal Care Services 9,230 11,420 11,420 3,430 (7,990) 30.0% Fire Services 8,573 10,305 10,305 3,429 (6,876) 33.3% Transit Fees 1,384,792 1,290,908 1,290,908 309,677 (981,231) 24.0% Culture & Recreation 768,033 831,155 831,155 192,835 (638,320) 23.2% Library Charges 46 57 57 14 (43) 24.1% Misc Charges For Services 47,228 50,569 50,569 20,596 (29,973) 40.7% Water Charges 8,448,340 9,087,539 9,087,539 1,406,230 (7,681,309) 15.5% Wastewater Charges 12,555,994 12,889,204 12,889,204 1,684,942 (11,204,262) 13.1% Refuse Charges 3,446,255 3,395,719 3,395,719 637,116 (2,758,603) 18.8% Landfill Charges 4,967,453 4,733,705 4,733,705 1,007,477 (3,726,228) 21.3% Stormwater Charges 1,082,733 1,200,000 1,200,000 165,743 (1,034,257) 13.8% Parking Charges 5,758,372 5,243,427 5,243,427 1,928,557 (3,314,870) 36.8% Charges For Fees And Services 39,066,628 39,115,542 39,115,542 7,577,848 (31,537,694) 19.4% 11 City of Iowa City All Funds Revenues by Type Fiscal Year 2015 FY 2015 Through The Quarter Ended September 30, 2014 Code Enforcement Parking Fines Library Fines & Fees Contrib & Donations Printed Materials Animal Adoption Misc Merchandise Intra -City Charges Other Misc Revenue Special Assessments Miscellaneous Debt Sales Sale Of Assets Loans Other Financial Sources Total Budgetary Revenues Non -Budgetary Fund Revenues Internal Service Funds Total Non -Budgetary Revenues Total Revenues -All Funds $60,000,000 $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 tOR soQ ,fig Cr ¢icy PCJ s a ¢��caJ �:¢¢cs Opts ego` Oar¢ O Js¢ rayl 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised 415,839 455,386 455,386 69,459 (385,927) 15.3% 512,997 975,000 975,000 138,757 (836,244) 14.2% 175,666 182,418 182,418 40,821 (141,597) 22.4% 729,355 286,139 362,300 167,430 (194,870) 46.2% 46,507 39,569 39,569 11,056 (28,513) 27.9% 9,557 11,264 11,264 4,864 (6,400) 43.2% 55,924 64,174 64,174 30,975 (33,199) 48.3% 2,849,665 2,739,292 2,739,292 681,642 (2,057,650) 24.9% 719,079 1,769,300 1,769,302 169,019 (1,600,283) 9.6% 979 5,515,568 6,522,542 6,598,705 1,314,022 (5,284,683) 19.9% 20,114,973 8,893,180 8,893,180 - (8,893,180) 0.0% 2,701,837 2,086,450 2,136,969 131,033 (2,005,936) 6.1% 3,312,749 2,553,787 2,753,787 1,378,781 (1,375,006) 50.1% 26,129,559 13,533,417 13,783,936 1,509,813 (12,274,123) 11.0% $ 172,180,871 $ 159,541,585 $ 175,651,893 $ 16,946,895 $ (158,704,998) 9.6% $ 17,136,846 $ 17,500,617 $ 17,500,617 $ 4,430,679 $ (13,069,938) 25.3% $ 17,136,846 $ 17,500,617 $ 17,500,617 $ 4,430,679 $ (13,069,938) 25.3% $ 189,317,717 $ 177,042,202 $ 193,152,510 $ 21,377,574 $(171,774,936) 11.1% All Funds Budgetary Revenues by Type FY2015 Through the Quarter Ended September 30, 2014 L FI -J. FY 2015 Revised ■ FY 2015 Year -to -Date City of Iowa City All Funds Expenditures by State Program by Department FY 2015 Through The Quarter Ended September 30, 2014 City Council 2014 2015 2015 2015 24,453 Pct of 21.1% Actual Budget Revised Year -to -Date 2015 Variance Revised Budgetary Funds Expenditures (401,096) 20.9% City Attorney 676,519 713,474 Finance $ 382,989 $ 252,590 $ 252,590 $ 32,531 $ (220,059) 12.9% Police 12,248,973 12,819,029 13,079,020 2,817,494 (10,261,527) 21.5% Fire 7,401,786 7,688,638 7,688,638 1,660,274 (6,028,364) 21.6% Neighborhood & Dvlpmnt Services 1,521,519 1,542,613 1,542,613 289,106 (1,253,507) 18.7% Public Safety 21,555,267 22,302,870 22,562,862 4,799,405 (17,763,457) 21.3% Parks Maintenance 504,217 501,047 501,047 115,230 (385,817) 23.0% Public Works 5,844,896 7,094,368 7,094,368 1,340,498 (5,753,870) 18.9% Public Works 6,349,113 7,595,415 7,595,415 1,455,728 (6,139,687) 19.2% Planning & Community Dvlpmnt 264,333 285,031 303,841 62,290 (241,551) 20.5% Health and Social Services 264,333 285,031 303,841 62,290 (241,551) 20.5% Park and Rec Adminstration 362,159 324,202 324,202 81,082 (243,120) 25.0% Recreation 2,852,525 3,066,959 3,066,959 684,550 (2,382,409) 22.3% Parks Maintenance 2,429,858 2,521,186 2,521,186 591,553 (1,929,633) 23.5% Cemetery 317,669 348,378 348,377 79,391 (268,986) 22.8% Library 5,877,520 6,038,379 6,038,379 1,287,959 (4,750,420) 21.3% Senior Center 825,124 898,159 936,159 160,658 (775,501) 17.2% Culture and Recreation 12,664,855 13,197,263 13,235,261 2,885,193 (10,350,068) 21.8% Parks Maintenance 518,415 648,540 693,040 105,749 (587,291) 15.3% Neighborhood & Dvlpmnt Services 10,460,235 12,415,941 12,940,439 2,535,890 (10,404,549) 19.6% Community and Economic Dvlpmnt 10,978,650 13,064,481 13,633,479 2,641,639 (10,991,840) 19.4% City Council 123,298 116,138 116,138 24,453 (91,685) 21.1% City Clerk 533,845 507,040 507,040 105,944 (401,096) 20.9% City Attorney 676,519 713,474 713,474 138,447 (575,027) 19.4% City Manager 1,500,672 1,755,623 1,893,442 362,668 (1,530,774) 19.2% Finance 3,806,925 4,307,731 4,239,012 1,520,422 (2,718,590) 35.9% Park and Rec Adminstration 397,884 658,196 658,196 251,809 (406,387) 38.3% General Government 7,039,143 8,058,202 8,127,302 2,403,744 (5,723,558) 29.6% Debt Service 13,160,156 13,780,399 17,315,399 6,496,090 (10,819,309) 37.5% Governmental Capital Projects 17,042,914 39,098,791 67,100,753 2,043,892 (65,056,861) 3.0% Capital Projects 17,042,914 39,098,791 67,100,753 2,043,892 (65,056,861) 3.0% City Manager 747,541 688,566 688,565 154,179 (534,387) 22.4% Housing Authority 7,614,681 7,343,842 7,343,842 2,295,586 (5,048,256) 31.3% Public Works 25,328,039 26,496,470 26,702,640 10,069,608 (16,633,032) 37.7% Transportation Services 10,838,933 10,782,568 11,166,568 2,620,892 (8,545,676) 23.5% Airport 363,552 358,380 358,380 78,710 (279,670) 22.0% Enterprise Capital Projects 20,313,054 11,479,800 20,477,181 487,485 (19,989,696) 2.4% Enterprise 65,205,800 57,149,626 66,737,176 15,706,460 (51,030,716) 23.5% Total Budgetary Expenditures $ 154,260,231 $ 174,532,078 $ 216,611,489 $ 38,494,440 $(178,117,048) 17.8% Non -Budgetary Funds Expenditures Finance $ 11,248,926 $ 11,898,594 $ 12,033,594 $ 2,470,935 $ (9,562,659) 20.5% Public Works 4,511,328 6,643,635 6,643,635 1,678,002 (4,965,633) 25.3% Internal Service 15,760,254 18,542,229 18,677,229 4,148,937 (14,528,292) 22.2% Total Non -Budgetary Expenditures $ 15,760,254 $ 18,542,229 $ 18,677,229 $ 4,148,937 $ (14,528,292) 22.2% Total Expenditures -All Funds $ 170,020,485 $ 193,074,307 $ 235,288,718 $ 42,643,377 $(192,645,341) 18.1% 8 City of Iowa City All Funds Budgetary Expenditures by Program September 30, 2014 (excluding Capital Projects) 50,000,000 47,500,000 45,000,000 42,500,000 40,000,000 37,500,000 35,000,000 32,500,000 30,000,000 27,500,000 25,000,000 22,500,000 r 20,000,000 17,500,000 ff _. 7G FV 2015 Revised 15,000,000 %!f� ■FV 2015 Yea r-to-Date 12,500,000 ! lj 10,000,000 ff ,00,000 5 5,0000,000 2,500,000 ie'C� °a�Z `4eZ i`OC e�`°ti a°w mac°' ,ye 4ae ��Q ¢apac ;Sed �eaQ ag a° ao aa\ Gp a�`rar `°\Jae aca�4° Gere 9 City of Iowa City General Fund (1000 - 1023) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Property Taxes Delinquent Property Taxes Other City Taxes Licenses And Permits Use Of Money And Property Intergovernmental Charges For Fees And Services Miscellaneous Other Financial Sources Sub -Total Revenues Transfers In: Operating Transfers In Sub -Total Transfers In Total Revenues & Transfers In Expenditures by Department: City Council City Clerk City Attorney City Manager Finance Police Fire Parks and Recreation Library Senior Center Neighborhood & Development Services Public Works Sub -Total Expenditures Transfers Out: Capital Project Fund GO Bond Abatement General Levy Emergency Fund Transfers Out - Transit Fund Misc Transfers Out Sub -Total Transfers Out 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 44,499,871 $ 20,676,017 $ 47,793,327 $ 47,793,327 $ - 100.0% $ 28,437,600 $ 29,486,191 $ 29,486,191 $ 1,157,193 $ (28,328,998) 3.9% 2,626 - - - 3,475,824 3,964,604 2,947,501 2,231,144 2,231,144 51,773 (2,179,371) 2.3% 1,659,843 1,574,249 1,574,249 466,654 (1,107,595) 29.6% 647,032 753,220 753,220 60,549 (692,671) 8.0% 2,789,683 3,401,207 3,401,207 304,805 (3,096,402) 9.0% 1,357,363 1,268,550 1,268,550 417,225 (851,325) 32.9% 4,502,885 4,666,881 4,666,881 1,145,177 (3,521,704) 24.5% 5,565,082 4,635,094 4,685,613 1,364,509 (3,321,104) 29.1% 47,909,615 48,016,536 48,067,055 4,967,885 (43,099,170) 10.3% 10,870,809 8,782,808 8,782,808 2,195,702 (6,587,106) 25.0% 10,870,809 8,782,808 8,782,808 2,195,702 (6,587,106) 25.0% $ 58,780,424 $ 56,799,344 $ 56,849,863 $ 7,163,587 $ (49,686,276) 12.6% $ 123,298 $ 116,138 $ 116,138 $ 24,453 $ (91,685) 21.1% 23.3% 533,845 507,040 507,040 105,944 (401,096) 20.9% 87.7% 676,519 713,474 713,474 138,447 (575,027) 19.4% 117.9% 1,500,672 1,755,623 1,893,442 362,668 (1,530,774) 19.2% 53.2% 3,475,824 3,964,604 3,895,885 1,407,892 (2,487,993) 36.1% 12,248,973 12,819,029 13,079,021 2,817,494 (10,261,527) 21.5% 7,401,786 7,688,638 7,688,638 1,660,274 (6,028,364) 21.6% 7,382,727 8,068,508 8,113,008 1,909,365 (6,203,643) 23.5% 5,877,520 6,038,379 6,038,379 1,287,959 (4,750,420) 21.3% 825,124 898,159 936,159 160,658 (775,501) 17.2% 8,597,166 8,445,094 8,988,403 2,309,414 (6,678,989) 25.7% 1,142,899 1,298,916 1,298,916 261,629 (1,037,287) 20.1% 49,786,353 52,313,602 53,268,503 12,446,197 (40,822,306) 23.4% 769,848 522,665 522,665 57,500 (465,165) 11.0% 23.3% 158,624 140,000 140,000 - (140,000) 0.0% 87.7% 190,470 190,087 190,087 47,522 (142,565) 25.0% 117.9% 1,656,058 - - - - (10,368,054) 53.2% 2,858,163 2,971,842 2,971,842 742,961 (2,228,882) 25.0% 67,452 62,422 62,422 15,605 (46,817) 25.0% 5,700,615 3,887,016 3,887,016 863,588 (3,023,428) 22.2% Total Expenditures & Transfers Out $ 55,486,968 $ 56,200,618 $ 57,155,519 $ 13,309,785 $ (43,845,734) 23.3% Fund Balance*, June 30 $ 47,793,327 $ 21,274,743 $ 47,487,671 $ 41,647,129 $ (5,840,542) 87.7% Restricted / Committed /Assigned 29,808,720 5,666,299 25,314,110 29,841,622 4,527,512 117.9% Unassigned Balance $ 17,984,607 $ 15,608,444 $ 22,173,561 $ 11,805,507 $ (10,368,054) 53.2% iD] City of Iowa City General Fund Expenditures by Department and Division FY 2015 Through The Quarter Ended September 30, 2014 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised City Council 593,554 593,554 108,381 285,044 339,068 City Council $ 123,298 $ 116,138 $ 116,138 $ 24,453 $ (91,685) 21.1% City Clerk 330,985 330,985 103,926 (228,665) 12.3% City Clerk 533,845 507,040 507,040 105,944 (401,096) 20.9% City Attorney 982,398 982,398 332,891 (649,507) 33.9% City Attorney 676,519 713,474 713,474 138,447 (575,027) 19.4% City Manager City Manager Communications Office Human Resources Human Rights Finance Finance Administration Accounting Purchasing Revenue Police Police Administration Police Administrative Services Police Field Operations Fire Fire Administration Fire Emergency Operations Fire Prevention Fire Training Parks and Recreation Park and Rec Admin Recreation Park Maintenance Cemetery Operations Library Library Operations Library Foundation Office Senior Center Senior Center Neighborhood & Dvlpmt Services Neighborhood & Dvlpmt Admin Neighborhood Services Economic Development Development Services Public Works Public Works Administration Engineering Services Total Expenditures: 538,785 593,554 593,554 108,381 285,044 339,068 476,887 63,339 414,271 492,016 492,016 87,022 262,572 330,985 330,985 103,926 1,447,968 764,176 309,725 953,955 741,617 1,820,848 9,686,508 1,933,884 768,181 302,947 959,592 766,081 1,939,698 10,113,250 1,865,165 768,181 302,947 959,592 766,081 1,939,698 10,373,242 1,019,426 128,541 66,647 193,278 158,125 399,597 2,259,771 (485,173) (413,548) (404,994) (227,059) (845,739) (639,640) (236,300) (766,314) (607,956) (1,540,101) (8,113,471) 18.3% 13.3% 17.7% 31.4% 54.7% 16.7% 22.0% 20.1% 20.6% 20.6% 21.8% 758,093 805,521 805,521 150,927 (654,594) 18.7% 6,271,096 6,420,621 6,420,621 1,431,010 (4,989,611) 22.3% 191,601 260,845 260,845 32,180 (228,665) 12.3% 180,996 201,651 201,651 46,157 (155,494) 22.9% 760,043 982,398 982,398 332,891 (649,507) 33.9% 2,852,525 3,066,959 3,066,959 684,550 (2,382,409) 22.3% 3,452,490 3,670,773 3,715,273 812,532 (2,902,741) 21.9% 317,669 348,378 348,378 79,391 (268,987) 22.8% 5,767,401 5,847,418 5,847,418 1,252,240 (4,595,178) 21.4% 110,119 190,961 190,961 35,719 (155,242) 18.7% 825,124 898,159 936,159 160,658 (775,501) 17.2% 614,051 573,575 670,670 100,714 (569,956) 15.0% 6,079,302 5,995,040 6,313,428 1,706,943 (4,606,485) 27.0% 810,266 791,351 919,177 228,753 (690,424) 24.9% 1,093,547 1,085,128 1,085,128 273,004 (812,124) 25.2% 285,641 295,662 295,662 60,452 (235,210) 20.4% 857,258 1,003,254 1,003,254 201,177 (802,077) 20.1% $ 49,786,353 $ 52,313,602 $ 53,268,503 $ 12,446,197 $ JjL822,306L 23.4% 11 City of Iowa City Road Use Tax (2200) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Transfers Out: 2014 2015 2015 2015 2015 Pct of Capital Project Fund Actual 561,617 Budget Revised Year -to -Date Variance Revised Fund Balance*, July 1 $ 2,841,586 $ 3,291,337 $ 4,539,578 $ 4,539,578 $ - 100.0% Revenues: (228,911) 25.0% Sub -Total Transfers Out 859,864 1,020,214 1,020,214 Intergovernmental 255,054 (765,161) 25.0% Total Expenditures & Transfers Out $ 5,561,861 $ 6,644,530 Other State Grants $ 49,057 $ - $ - $ 14,187 $ 14,187 $ Road Use Tax $ 4,943,691 6,744,663 4,637,646 6,616,545 6,616,545 93.8% 1,311,004 (5,305,541) 19.8% Charges For Fees And Services Unassigned Balance $ Building & Devlpmt $ 22,735 $ 4,943,691 26,345 26,345 $ 3,114 (23,232) 11.8% Miscellaneous Misc Merchandise 2,041 3,179 3,179 - (3,179) 0.0% Other Misc Revenue 35,879 11,691 11,691 4,911 (6,780) 42.0% Other Financial Sources Sale Of Assets 1,054 1,054 Sub -Total Revenues 6,854,375 6,657,760 6,657,760 1,334,270 (5,323,490) 20.0% Transfers In: Transfers In -Govt Activities 405,477 390,883 390,883 97,721 (293,162) 25.0% Sub -Total Transfers In 405,477 390,883 390,883 97,721 (293,162) 25.0% Total Revenues & Transfers In $ 7,259,852 $ 7,048,643 $ 7,048,643 $ 1,431,991 $ (5,616,652) 20.3% Expenditures: Road Use Tax Administration $ 2,095 $ 77,406 $ 77,406 $ - $ (77,406) 0.0% Sidewalk Inspection 43,653 77,001 77,001 28,271 (48,730) 36.7% Traffic Engineering 782,966 1,441,637 1,441,637 320,145 (1,121,492) 22.2% Streets System Maintenance 3,873,283 4,028,272 4,028,272 730,452 (3,297,820) 18.1% Sub -Total Expenditures 4,701,997 5,624,316 5,624,316 1,078,869 (4,545,447) 19.2% Transfers Out: Capital Project Fund 561,617 715,000 715,000 178,750 (536,250) 25.0% Misc Transfers Out 298,247 305,214 305,214 76,304 (228,911) 25.0% Sub -Total Transfers Out 859,864 1,020,214 1,020,214 255,054 (765,161) 25.0% Total Expenditures & Transfers Out $ 5,561,861 $ 6,644,530 $ 6,644,530 $ 1,333,922 $ (5,310,608) 20.1% Fund Balance*, June 30 $ 4,539,578 $ 3,695,450 $ 4,943,691 $ 4,637,646 $ (306,044) 93.8% Restricted / Committed /Assigned Unassigned Balance $ 4,539,578 $ 3,695,450 $ 4,943,691 $ 4,637,646 $ (306,044) 93.8% 12 City of Iowa City Employee Benefits (2400) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Property Taxes Delinquent Property Taxes Other City Taxes Intergovernmental Property Tax Credits State 28E Agreements Miscellaneous Other Misc Revenue Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 1,791,164 $ 1,806,806 $ 1,713,207 $ 1,713,207 $ - 100.0% $ 9,356,929 $ 9,088,654 $ 9,088,654 $ 356,635 $ (8,732,019) 3.9% 864 - - - 159,183 153,182 153,182 15,961 (137,221) 10.4% - 181,337 181,337 - (181,337) 0.0% 281,548 289,994 289,994 - (289,994) 0.0% 11,341 1,703 1,703 (1,703) 0.0% $ 9,809,865 $ 9,714,870 $ 9,714,870 $ 372,596 $ (9,342,274) 3.8% Expenditures: General Government Employee Benefits $ 359,450 $ 343,127 $ 343,127 $ 113,897 $ (229,230) 33.2% Public Safety Employee Benefits 354,640 252,590 252,590 31,163 (221,427) 12.3% Sub -Total Expenditures 714,090 595,717 595,717 145,061 (450,656) 24.4% Transfers Out: Empl Benefits Levy to Gen Fund & RUT 9,173,732 8,938,242 8,938,242 2,234,561 (6,703,682) 25.0% Sub -Total Transfers Out 9,173,732 8,938,242 8,938,242 2,234,561 (6,703,682) 25.0% Total Expenditures & Transfers Out Fund Balance*, June 30 Restricted / Committed /Assigned Unassigned Balance $ 9,887,822 $ 9,533,959 $ 9,533,959 $ 2,379,621 $ (7,154,338) 25.0% $ 1,713,207 $ 1,987,717 $ 1,894,118 $ (293,818) $ (2,187,936) -15.5% $ 1,713,207 $ 1,987,717 $ 1,894,118 $ (293,818) $ (2,187,936) -15.5% 13 City of Iowa City Debt Service Fund (5000 - 5999) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Property Taxes Delinquent Property Taxes Other City Taxes Use Of Money And Property Interest Revenues Intergovernmental Property Tax Credits Other Financial Sources Loan Repayments Debt Sales Sub -Total Revenues Transfers In Transfers -In Sub -Total Transfers In Total Revenues & Transfers In Expenditures: Financial Services & Charges Issuance Costs GO Bonds Principal GO Bonds Interest Revenue Bonds Interest Sub -Total Expenditures Transfers Out: Misc Transfers Out Sub -Total Transfers Out Total Expenditures & Transfers Out Fund Balance*. June 30 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 5,820,298 $ 5,279,826 $ 8,868,053 $ 8,868,053 $ - 100.0% $ 11,976,629 $12,753,095 $ 12,753,095 $ 498,154 $ (12,254,941) 3.9% 1,125 - - - 202,795 210,174 210,174 22,243 (187,931) 10.6% 64,998 94,615 94,615 11,981 (82,634) 12.7% - 255,652 255,652 176,381 183,735 183,735 2,660,000 - - 15,081,928 13,497,271 13,497,271 - (255,652) 0.0% 44,412 (139,323) 24.2% 576,790 (12,920,481) 4.3% 6,515,322 1,125,849 1,125,849 - (1,125,849) 0.0% 6,515,322 1,125,849 1,125,849 - (1,125,849) 0.0% $ 21,597,250 $14,623,120 $ 14,623,120 $ 576,790 $ (14,046,330) 3.9% $ 545 $ - $ - $ - $ - 11,962 - - - - 11,200,000 11,864,100 15,399,100 6,475,000 (8,924,100) 42.0% 1,872,314 1,840,964 1,840,964 21,090 (1,819,874) 1.1% 75,335 75,335 75,335 - (75,335) 0.0% 13,160,156 13,780,399 17,315,399 6,496,090 (10,819,309) 37.5% 5,389,339 - - - - 5,389,339 - - - - $ 18,549,495 $ 13,780,399 $ 17,315,399 $ 6,496,090 $ (10,819,309) 37.5% $ 8,868,053 $ 6,122,547 $ 6,175,774 $ 2,948,753 $ (3,227,021) 47.7% 14 City of Iowa City Parking (7100 - 7102) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Misc Parking Revenue Charges For Fees And Services Parking Charges Miscellaneous Parking Fines Other Misc Revenue Sub -Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 6,428,562 $ 5,822,487 $ 6,867,952 $ 6,867,952 $ - 100.0% $ 44,062 $ 47,422 $ 47,422 $ (5,378) $ (52,800) -11.3% 84,472 - - - - 5,013,414 4,608,236 4,608,236 1,524,321 (3,083,915) 33.1% 197,578 475,000 475,000 47,306 (427,694) 10.0% 25,079 36,969 36,969 23,292 (13,677) 63.0% 5,364,605 5,167,627 5,167,627 1,589,541 (3,578,086) 30.8% Transfers In: Transfer In - Tax Increment Financing 18,850 - - - - 1) Bond Ordinance Transfer 840,350 843,550 843,550 211,038 (632,512) 25.0% Sub -Total Transfers In 859,200 843,550 843,550 211,038 (632,512) 25.0% Total Revenues & Transfers In $ 6,223,805 $ 6,011,177 $ 6,011,177 $ 1,800,579 $ (4,210,598) 30.0% Expenditures: Parking Administration $ 1,082,938 $ 1,175,094 $ 1,175,094 $ 227,205 $ (947,889) 19.3% On Street Operations 741,712 912,967 912,967 146,674 (766,293) 16.1% Parking Ramp Operations 1,095,959 1,317,936 1,317,936 266,624 (1,051,312) 20.2% Parking Debt Service 838,300 832,250 832,250 690,175 (142,075) 82.9% Sub -Total Expenditures 3,758,909 4,238,247 4,238,247 1,330,678 (2,907,569) 31.4% Transfers Out: Capital Improvement Projects 1,185,156 500,000 500,000 - (500,000) 0.0% 1) Debt Service Transfers 840,350 843,550 843,550 211,038 (632,512) 25.0% Sub -Total Transfers Out 2,025,506 1,343,550 1,343,550 211,038 (1,132,512) 15.7% Total Expenditures & Transfers Out $ 5,784,415 $ 5,581,797 $ 5,581,797 $ 1,541,715 $ (4,040,082) 27.6% Fund Balance*, June 30 $ 6,867,952 $ 6,251,867 $ 7,297,332 $ 7,126,815 $ (170,517) 97.7% Restricted / Committed /Assigned 1,919,908 1,679,996 1,679,996 1,440,771 (239,225) 85.8% Unassigned Balance $ 4,948,044 $ 4,571,871 $ 5,617,336 $ 5,686,045 $ 68,709 101.2% 15 City of Iowa City Transit (7150 - 7151) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Intergovernmental Fed Intergovnt Rev Other State Grants Local 28E Agreements Charges For Fees And Services Transit Fees Misc Charges For Svc Refuse Charges Parking Charges Miscellaneous Printed Materials Misc Merchandise Other Misc Revenue Sub -Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 3,859,793 $ 3,501,775 $ 3,965,749 $ 3,965,749 $ - 100.0% (2,228,882) $ 6,952 $ 11,353 $ 11,353 $ (2,716) $ (14,069) -23.9% - 128,739 124,530 124,530 43,981 (80,549) 35.3% 2,244,156 1,400,381 1,400,144 1,400,144 - (1,400,144) 0.0% 25.0% 975,113 548,941 865,741 129,081 (736,660) 14.9% $ 37,803 32,844 32,844 8,881 (23,963) 27.0% 1,384,792 1,290,908 1,290,908 309,677 (981,231) 24.0% Mass Transit Admin 410 3,000 3,000 - (3,000) 0.0% 58,776 1,738 1,541 1,541 423 (1,118) 27.4% 631,383 618,141 618,141 386,646 (231,495) 62.5% - - - 15 15 319,302 (1,332,225) 376 1,361 1,361 509 (852) 37.4% 148,457 23,050 - - 882 882 - 4,590,737 4,032,763 4,349,563 877,378 (3,472,185) 20.2% 0.0% Transfers In: Transfer In - Transit Property Tax Levy 2,858,163 2,971,842 2,971,842 742,961 (2,228,882) 25.0% Transfer In - Operations to Bus Reserve (614,007) - - - - Sub -Total Transfers In 2,244,156 2,971,842 2,971,842 742,961 (2,228,882) 25.0% Total Revenues & Transfers In $ 6,834,893 $ 7,004,605 $ 7,321,405 $ 1,620,338 $ (5,701,067) 22.1% Expenditures: Mass Transit Admin $ 385,144 $ 446,316 $ 446,316 $ 58,776 $ (387,540) 13.2% Mass Transit Operations 4,961,243 4,298,021 4,298,021 886,620 (3,411,401) 20.6% Fleet Maintenance 1,570,311 1,651,527 1,651,527 319,302 (1,332,225) 19.3% Court St Transportation Center 163,326 148,457 148,457 25,516 (122,941) 17.2% Bus Replacement Reserve - - 384,000 - (384,000) 0.0% Sub -Total Expenditures 7,080,024 6,544,321 6,928,321 1,290,214 (5,638,107) 18.6% Transfers Out: Capital Project Fund 207,596 54,000 54,000 - (54,000) 0.0% InterFund Loan Repay Landfill 55,324 56,388 56,388 14,098 (42,290) 25.0% Bus Reserve Transfers Out (614,007) - - - - Sub -Total Transfers Out (351,087) 110,388 110,388 14,098 (96,290) 12.8% Total Expenditures & Transfers Out $ 6,728,937 $ 6,654,709 $ 7,038,709 $ 1,304,312 $ (5,734,397) 18.5% Fund Balance*, June 30 $ 3,965,749 $ 3,851,671 $ 4,248,445 $ 4,281,774 $ 33,330 100.8% Restricted / Committed /Assigned 1,131,918 1,745,925 1,064,718 1,131,918 67,200 106.3% Unassigned Balance $ 2,833,831 $ 2,105,746 $ 3,183,727 $ 3,149,856 $ (33,870) 98.9% iF9 City of Iowa City Wastewater Treatment (7200 - 7201) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Transfers Out: 2014 2015 2015 2015 2015 Pct of Capital Project Fund Actual Budget Revised Year -to -Date Variance Revised Fund Balance*, July 1 $ 24,137,050 $ 23,311,727 $ 24,069,885 $ 24,069,885 $ - 100.0% Revenues: - - 6,000,000 6,000,000 - 100.0% Licenses And Permits 7,575,179 8,459,962 13,949,586 7,315,791 (6,633,795) 52.4% Misc Permits & Lic $ 7,484 $ 6,604 $ 6,604 $ 7,422 $ 818 112.4% Intergovernmental $ 24,069,885 $ 22,362,456 $ 17,892,588 $ 14,356,698 $ (3,535,889) 80.2% Disaster Assistance 2,923 - - - - 72.1% Other State Grants 21,924 - - - $ (788,299) 90.2% Use Of Money And Property Interest Revenues 195,639 291,054 457,652 (16,339) (473,991) -3.6% Royalties & Commiss 277 274 274 46 (228) 16.7% Charges For Fees And Services Misc Charges For Svc 2,016 360 360 72 (288) 20.0% Wastewater Charges 12,555,994 12,889,204 12,889,204 1,684,942 (11,204,262) 13.1% Refuse Charges 1,223 1,026 1,026 544 (482) 53.1% Miscellaneous Misc Merchandise 1,375 524 524 - (524) 0.0% Other Misc Revenue 65,360 94,567 94,567 31,082 (63,485) 32.9% Sub -Total Revenues: 12,854,215 13,283,613 13,450,211 1,707,769 (11,742,442) 12.7% Transfers In: Interfund Loans - - 200,000 - (200,000) 0.0% 1) Bond Ordinance Trans 4,570,067 4,559,962 4,559,962 1,190,791 (3,369,171) 26.1% Sub -Total Transfers In 4,570,067 4,559,962 4,759,962 1,190,791 (3,569,171) 25.0% Total Revenues & Transfers In $ 17,424,282 $ 17,843,575 $ 18,210,173 $ 2,898,559 $ (15,311,614) 15.9% Expenditures: Wastewater Adm in istration $ 1,616,982 $ 1,634,979 $ 1,644,979 $ 319,155 $ (1,325,824) 19.4% Wastewater Treatment Plant Ops 2,876,190 3,041,683 3,136,683 718,334 (2,418,349) 22.9% Lift Stations - 361,934 361,934 - (361,934) 0.0% Wastewater Collection Systems 754,414 619,388 619,388 205,147 (414,241) 33.1% Wastewater Debt Service 4,668,682 4,674,900 4,674,900 4,053,319 (621,581) 86.7% Sub -Total Expenditures 9,916,268 10,332,884 10,437,884 5,295,955 (5,141,929) 50.7% Transfers Out: Capital Project Fund 3,005,112 3,900,000 3,389,624 125,000 (3,264,624) 3.7% 1) Debt Service Funding 4,570,067 4,559,962 4,559,962 1,190,791 (3,369,171) 26.1% Interfund Loans - - 6,000,000 6,000,000 - 100.0% Sub -Total Transfers Out 7,575,179 8,459,962 13,949,586 7,315,791 (6,633,795) 52.4% Total Expenditures & Transfers Out $ 17,491,447 $ 18,792,846 $ 24,387,470 $ 12,611,745 $ (11,775,725) 51.7% Fund Balance*, June 30 $ 24,069,885 $ 22,362,456 $ 17,892,588 $ 14,356,698 $ (3,535,889) 80.2% Restricted / Committed /Assigned 9,975,266 9,860,329 9,860,328 7,112,738 (2,747,590) 72.1% Unassigned Balance $ 14,094,619 $ 12,502,127 $ 8,032,260 $ 7,243,961 $ (788,299) 90.2% 17 City of Iowa City Water (7300 - 7301) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Royalties & Commiss Intergovernmental Other State Grants Charges For Fees And Services Water Charges Miscellaneous Printed Materials Misc Merchandise Intra -City Charges Other Misc Revenue Other Financial Sources Sale Of Assets Sub -Total Revenues Transfers In: 1) Bond Ordinance Transfers In Sub -Total Transfers In Total Revenues & Transfers In Expenditures: Water Administration Water Treatment Plant Ops Water Distribution System Water Customer Service Water Public Relations Water Debt Service Sub -Total Expenditures 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 12,138,269 $ 10,762,018 $ 11,541,132 $ 11,541,132 $ - 100.0% $ 153,347 $ 144,253 $ 750 1,000 723 913 8,442,090 9,081,670 144,253 $ 13,105 $ (131,149) 1,000 - (1,000) 913 204 (709) - 270 270 9,081,670 13 - - 8,537 12,350 12,350 2,000 2,000 2,000 9,068 370 370 11,055 - - 8,627,583 9,242,556 9,242,556 9.1% 0.0% 22.3% 1,404,919 (7,676,751) 15.5% 502,179 1,803 (10,547) 14.6% 2,010,315 2,000 - 100.0% (1,506,536) 7 (363) 2.0% $ 11,251,271 44 44 $ (9,326,741) 17.1% 1,422,352 (7,820,204) 15.4% 23.6% 2,010,315 2,008,715 2,008,715 502,179 (1,506,536) 25.0% 1,989,276 2,010,315 2,008,715 2,008,715 502,179 (1,506,536) 25.0% 1,356,585 $ 10,637,898 $ 11,251,271 $ 11,251,271 $ 1,924,530 $ (9,326,741) 17.1% 1,250,130 $ 1,178,390 $ 1,249,557 $ 1,249,557 $ 260,103 $ (989,454) 20.8% 1,989,276 2,175,052 2,262,052 385,363 (1,876,689) 17.0% 1,410,846 1,356,585 1,377,978 240,374 (1,137,604) 17.4% 1,109,258 1,234,130 1,250,130 295,561 (954,569) 23.6% 55,724 70,400 70,400 9,775 (60,625) 13.9% 1,984,946 1,989,515 1,989,515 1,695,158 (294,357) 85.2% 7,728,440 8,075,239 8,199,632 2,886,334 (5,313,298) 35.2% Transfers Out: Capital Project Fund 1,151,955 1,914,400 1,914,400 - (1,914,400) 0.0% 1) Debt Service Funding 2,010,315 2,008,715 2,008,715 502,179 (1,506,536) 25.0% GO Bond Abatement 344,325 333,225 333,225 - (333,225) 0.0% Sub -Total Transfers Out 3,506,595 4,256,340 4,256,340 502,179 (3,754,161) 11.8% Total Expenditures & Transfers Out $ 11,235,035 $ 12,331,579 $ 12,455,972 $ 3,388,512 $ (9,067,460) 27.2% Fund Balance*, June 30 $ 11,541,132 $ 9,681,710 $ 10,336,431 $ 10,077,150 $ (259,281) 97.5% Restricted/Committed/Assigned 4,175,379 4,194,487 4,194,579 2,982,400 (1,212,179) 71.1% Unassigned Balance $ 7,365,753 $ 5,487,223 $ 6,141,852 $ 7,094,750 $ 952,898 115.5% II City of Iowa City Refuse Collection (7400) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised Fund Balance*, July 1 $ 719,427 $ 744,514 $ 890,410 $ 890,410 $ - 100.0% Revenues: Licenses And Permits General Use Permits Use Of Money And Property Interest Revenues Charges For Fees And Services Refuse Charges Miscellaneous Other Misc Revenue Total Revenues Expenditures: Refuse Administration Refuse Operations Yard Waste Collection Curbside Recycling Collection White Goods/Bulky Collection Total Expenditures Fund Balance*, June 30 Restricted / Committed /Assigned Unassigned Balance $ 6,325 $ 5,500 $ 5,500 $ (300) $ (5,800) -5.5% 108,667 1,095 1,131 1,131 (513) (1,644) -45.3% 1,286,089 3,050,265 3,009,096 3,009,096 475,541 (2,533,555) 15.8% 74 2,255 2,255 (67) (2,322) -3.0% $ 3,057,759 $ 3,017,982 $ 3,017,982 $ 474,662 $ (2,543,320) 15.7% (582,066) $ 509,622 $ 514,763 $ 514,763 $ 108,667 $ (406,096) 21.1% 1,208,826 1,286,089 1,286,089 285,888 (1,000,201) 22.2% 326,884 303,344 303,344 78,575 (224,769) 25.9% 688,554 728,641 728,641 146,575 (582,066) 20.1% 152,890 173,968 173,968 36,688 (137,280) 21.1% $ 2,886,776 $ 3,006,805 $ 3,006,805 $ 656,392 $ (2,350,413) 21.8% $ 890,410 $ 755,691 $ 901,587 $ 708,680 $ (192,907) 78.6% $ 890,410 $ 755,691 $ 901,587 $ 708,680 $ (192,907) 78.6% iN City of Iowa City Landfill (7500 - 7504) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Intergovernmental Other State Grants Charges For Fees And Services Refuse Charges Landfill Charges Miscellaneous Contrib & Donations Misc Merchandise Other Misc Revenue Sub -Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 24,616,339 $ 24,092,806 $ 24,265,434 $ 24,265,434 $ - 100.0% $ 49,537 $ 70,894 $ 70,894 $ (5,491) $ (76,385) -7.7% 50,245 50,118 50,118 11,547 (38,571) 23.0% 12,242 - - - - 6,657,160 392,531 383,760 383,760 160,550 (223,210) 41.8% 4,967,453 4,733,705 4,733,705 1,007,477 (3,726,228) 21.3% 713 - - 382 382 $ (4,902,825) 20,219 19,376 19,376 20,839 1,463 107.6% 35,541 30,210 30,210 1,882 (28,328) 6.2% 5,528,481 5,288,063 5,288,063 1,197,185 (4,090,878) 22.6% Transferin: Interfund Loans 235,836 88,514 88,514 23,654 (64,860) 26.7% Misc Transfers In 6,421,324 747,087 747,087 - (747,087) 0.0% Sub -Total Transfers In 6,657,160 835,601 835,601 23,654 (811,947) 2.8% Total Revenues & Transfers In $ 12,185,641 $ 6,123,664 $ 6,123,664 $ 1,220,839 $ (4,902,825) 19.9% Expenditures: Landfill Administration $ 736,362 $ 667,905 $ 664,752 $ 129,989 $ (534,763) 19.6% Landfill Operations 3,486,272 3,608,305 3,588,235 733,747 (2,854,488) 20.4% Solid Waste Surcharge Reserve 91,666 99,379 99,379 48,161 (51,218) 48.5% Sub -Total Expenditures 4,314,300 4,375,589 4,352,366 911,897 (3,440,469) 21.0% Transfers Out: Capital Project Funding 1,800,922 650,000 650,000 - (650,000) 0.0% Misc Transfers Out 6,421,324 747,087 747,087 - (747,087) 0.0% Interfund Loan - - - - - Sub -Total Transfers Out 8,222,246 1,397,087 1,397,087 - (1,397,087) 0.0% Total Expenditures & Transfers Out $ 12,536,546 $ 5,772,676 $ 5,749,453 $ 911,897 $ (4,837,556) 15.9% Fund Balance*, June 30 $ 24,265,434 $ 24,443,794 $ 24,639,645 $ 24,574,376 $ (65,269) 99.7% Restricted / Committed /Assigned 22,423,720 20,703,026 21,167,728 22,406,145 1,238,418 105.9% Unassigned Balance $ 1,841,714 $ 3,740,768 $ 3,471,917 $ 2,168,231 $ (1,303,687) 62.5% KA1 City of Iowa City Housing Authority (7900 - 7922) Fund Summary FY 2015 Through The Quarter Ended September 30, 2014 Misc Transfers In 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised Fund Balance*, July 1 $ 6,115,885 $ 6,162,829 $ 5,606,540 $ 5,606,540 $ - 100.0% Revenues: Total Revenues & Transfers In $ 7,319,325 $ Use Of Money And Property $ 7,393,837 $ 1,786,290 $ (5,607,547) 24.2% Interest Revenues $ 11,169 $ 23,025 $ 23,025 $ (5,852) $ (28,877) -25.4% Rents 212,816 203,286 203,286 52,457 (150,829) 25.8% Royalties & Commissions 26,487 28,516 28,516 5,167 (23,349) 18.1% Intergovernmental $ (4,472,511) 33.0% Public Housing Program 722,958 Fed Intergovnt Rev 6,720,374 7,101,264 7,101,264 1,723,627 (5,377,637) 24.3% Miscellaneous Sub -Total Expenditures 7,614,681 7,343,842 Other Misc Revenue 20,648 16,338 16,338 3,266 (13,072) 20.0% Other Financial Sources Loan Repayments 41,173 21,408 21,408 4,722 (16,686) 22.1% Sale Of Assets 285,500 - - - - 4,682 Sub -Total Revenues 7,318,167 7,393,837 7,393,837 1,783,387 (5,610,450) 24.1% Misc Transfers In 1,158 - - 2,903 2,903 Sub -Total Transfers l n 1,158 - - 2,903 2,903 Total Revenues & Transfers In $ 7,319,325 $ 7,393,837 $ 7,393,837 $ 1,786,290 $ (5,607,547) 24.2% Expenditures: Voucher Program $ 6,891,723 $ 6,676,165 $ 6,676,165 $ 2,203,654 $ (4,472,511) 33.0% Public Housing Program 722,958 667,677 667,677 91,931 (575,746) 13.8% Sub -Total Expenditures 7,614,681 7,343,842 7,343,842 2,295,586 (5,048,256) 31.3% Transfers Out: Operating Subsidy - PILOT Gen Fund 18,414 18,727 18,727 4,682 (14,045) 25.0% Misc Transfers Out - Director Reimb 25,575 26,010 26,010 6,503 (19,508) 25.0% General Fund - UniverCity program 170,000 - - - - Sub -Total Transfers Out 213,989 44,737 44,737 11,184 (33,553) 25.0% Total Expenditures & Transfers Out $ 7,828,670 $ 7,388,579 $ 7,388,579 $ 2,306,770 $ (5,081,809) 31.2% Fund Balance*, June 30 $ 5,606,540 $ 6,168,087 $ 5,611,798 $ 5,086,060 $ (525,738) 90.6% Restricted/Committed/Assigned 3,114,424 2,775,386 3,138,335 3,110,945 (27,390) 99.1% Unassigned Balance $ 2,492,116 $ 3,392,701 $ 2,473,463 $ 1,975,114 $ (498,349) 79.9% 21 MA L0:1 -29-15 P4 Mj CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT October 1, 2014 to December 31, 2014 Finance Department Prepared by: Brian Cover Senior Accountant The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 0.07% at 12131114. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 0.46% which is 39 basis points higher than the threshold. (See exhibit A) Investments purchased by the City of Iowa City for the second quarter of this fiscal year had an average return of 0.44%. Rates on new investment purchases in our operating cash portfolio for the second quarter were approximately the same as investments purchased at this time last year. The federal funds rate is the interest rate at which banks lend to each other. In the December 17th meeting of the Federal Open Market Committee, the decision was made to keep the target range for the federal funds rate at 0 to 114 percent and currently anticipates that exceptionally low levels for the federal funds rate would remain appropriate for a considerable time. (See exhibit B) The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. 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LJL ---- ---- -- --- -N NE EF �5 V- ('0,4f -N Tf—ga"'s�z" oo < 0,0 C) C) C) © C) LO L6 Gje�j IseJejul CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 12/3112014 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE IPAIT IPAIT 27 -Sep -06 $1,500,000.00 0.01 HILLS BANK MONEY MRKT 30 -Mar -10 $9,000,000.00 0.20 WELLS FARGO SAV 20 -Apr -10 $10,000,000.00 0.35 UICCU CD 28 -Jun -10 26 -Jun -15 $846,700.00 2.51 UICCU CD 28 -Jun -10 26 -Jun -15 $300,000.00 2.51 WELLS FARGO SAV 25 -Jul -12 $7,494,546.13 0.15 MIDWESTONE BANK CD 30 -Sep -13 30 -Sep -15 $14,824,850.63 1.00 TWO RIVERS BANK CD 23 -Jan -14 09 -Jan -15 $2,000,000.00 0.23 TWO RIVERS BANK CD 23 -Jan -14 16 -Jan -15 $2,000,000.00 0,24 CR BANK & TRUST CD 23 -Jan -14 02 -Jan -15 $2,000,000.00 0.28 CR BANK & TRUST CD 23 -Jan -14 23 -Jan -15 $2,000,000.00 0.30 MIDWESTONE BANK CD 21 -Feb -14 30 -Jan -15 $2,000,000.00 0.34 MIDWESTONE BANK CD 21 -Feb -14 06 -Feb -15 $2,000,000.00 0.42 MIDWESTONE BANK CD 21 -Feb -14 13 -Feb -15 $2,000,000.00 0.38 MIDWESTONE BANK CD 21 -Feb -14 20 -Feb -15 $2,000,000.00 0.43 MIDWESTONE BANK CD 04 -Mar -14 04 -Mar -16 $450,000.00 0.64 MIDWESTONE BANK CD 04 -Mar -14 04 -Mar -16 $2,030,221.00 0.64 IPAIT CD 20 -Mar -14 24 -Mar -15 $2,000,000.00 0.42 TWO RIVERS BANK CD 20 -Mar -14 27 -Feb -15 $2,000,000.00 0.23 WELLS FARGO SAV 14 -Apr -14 $24,000,000.00 0.25 WELLS FARGO SECURITIES NOTE 23 -May -14 22 -Aug -17 $1,000,000.00 1.05 MIDWESTONE BANK CD 16 -Jun -14 05 -Jun -15 $2,000,000.00 0.37 MIDWESTONE BANK CD 16 -Jun -14 12 -Jun -15 $2,000,000.00 0.41 MIDWESTONE BANK CD 16 -Jun -14 19 -Jun -15 $2,000,000.00 0.42 UICCU CD 22 -Jul -14 24 -Jul -19 $2,600,000.00 2,01 MIDWESTONE BANK CD 31 -Jul -14 31 -Jul -15 $2,000,000.00 0.39 MIDWESTONE BANK CD 31 -Jul -14 07 -Aug -15 $2,000,000,00 0.42 MIDWESTONE BANK CD 31 -Jul -14 14 -Aug -15 $2,000,000.00 0.47 MIDWESTONE BANK CD 22 -Aug -14 21 -Aug -15 $2,000,000,00 0.47 MIDWESTONE BANK CD 22 -Aug -14 28 -Aug -15 $2,000,000.00 0.47 MIDWESTONE BANK CD 22 -Aug -14 04 -Sep -15 $2,000,000.00 0.47 MIDWESTONE BANK CD 22 -Aug -14 11 -Sep -15 $2,000,000.00 0.47 WELLS FARGO SECURITIES NOTE 29 -Sep -14 29 -Sep -16 $2,000,000.00 0.70 UICCU CD 02 -Oct -14 02 -Oct -15 $2,000,000.00 0.51 UICCU CD 02 -Oct -14 09 -Oct -15 $2,000,000.00 0.51 UICCU CD 02 -Oct -14 16 -Oct -15 $2,000,000.00 0.51 FARMERS & MERCHANTS BANK CD 02 -Oct -14 23 -Oct -15 $2,000,000.00 0.70 WELLS FARGO SECURITIES NOTE 18 -Nov -14 18 -Aug -17 $500,000.00 1.00 MIDWESTONE BANK CD 21 -Nov -14 25 -Nov -15 $2,000,000.00 0.30 MIDWESTONE BANK CD 21 -Nov -14 04 -Dec -15 $2,000,000.00 0.32 MIDWESTONE BANK CD 21 -Nov -14 11 -bee -15 $2,000,000.00 0.44 MIDWESTONE BANK CD 21 -Nov -14 18 -Dec -15 $2,000,000.00 0.45 WELLS FARGO SECURITIES NOTE 22 -Dec -14 23 -Dec -15 $2,000,399.07 0.31 WELLS FARGO SECURITIES NOTE 22 -Dec -14 30 -Dec -15 $2,004,908.97 0.31 IPAIT CD 22 -Dec -14 08 -Jan -16 $2,000,000,00 0.45 IPAIT CD 22 -Dec -14 15 -Jan -16 $2,000,000.00 0.45 TOTAL $140,551,625,80 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED DECEMBER 31, 2014 INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST INSTITUTION TYPE DATE DATE AMOUNT RATE INVESTMENTS ON HAND AT 09130114 $147,551,625.80 PURCHASES 10/01/14 TO 12/31/14 UICCU CD 02 -Oct -14 02 -Oct -15 $2,000,000.00 0.510 UICCU CD 02 -Oct -14 09 -Qct -15 $2,000,000.00 0.510 UICCU CD 02 -Oct -14 16 -Oct -15 $2,000,000.00 0.510 FARMERS & MERCHANTS BANK CD 02 -Oct -14 23 -Oct -15 $2,000,000.00 0.700 WELLS FARGO SAV 25 -Jul -12 31 -Oct -14 $500,000,00 0150 WELLS FARGO SECURITIES NOTE 18 -Nov -14 18 -Aug -17 $500,000.00 1.000 MIDWESTONE BANK CD 21 -Nov -14 25 -Nov -15 $2,000,000.00 0.300 MIDWESTONE BANK CD 21 -Nov -14 04 -Dec -15 $2,000,00000 0.320 MIDWESTONE BANK CD 21 -Nov -14 11 -Dec -15 $2,000,000.00 0.435 MIDWESTONE BANK CD 21 -Nov -14 18 -Dec -15 $2,000,000.00 0.445 WELLS FARGO SECURITIES NOTE 22 -Dec -14 23 -Dec -15 $2,000,399.07 0.310 WELLS FARGO SECURITIES NOTE 22 -Dec -14 30 -Dec -15 $2,004,908.97 0.310 IPAIT CD 22 -Dec -14 08 -Jan -16 $2,000,000.00 0.450 IPAIT CD 22 -Deo -14 15 -Jan -16 $2,000,000.00 0.450 TOTAL PURCHASES REDEMPTIONS 10/01/14 TO 12/31/14 $ 25,005,308.04 UICCU CD 25 -Oct -13 03 -Oct -14 ($2,000,000,00) 0.435 UICCU CD 25.Oct-13 10 -Oct -14 ($2,000,000.00) 0.445 UICCU CD 25 -Oct -13 17 -Oct -14 ($2,000,000.00) 0.455 UICCU CD 25 -Qat -13 24 -Oct -14 ($2,000,000.00) 0.465 MIDWESTONE BANK CD 15 -Nov -13 31 -Oct -14 ($2,000,000.00) 0.410 WELLS FARGO SECURITIES NOTE 17 -Jul -14 17 -Jan -17 ($500,000.00) 0.875 MIDWESTONE BANK CD 15 -Nov -13 07 -Nov -14 ($2,000,000.00) 0.440 MIDWESTONE BANK CD 15 -Nov -13 14 -Nov -14 ($2,000,000.00) 0.450 MIDWESTONE BANK CD 16 -Dec -13 21 -Nov -14 ($2,000,000,00) 0.400 WELLS FARGO SAV 25 -Jul -12 ($500,000.00) 0.150 MIDWESTONE BANK CD 16 -Dec -13 26 -Nov -14 ($2,000,000.00) 0,415 MIDWESTONE BANK CD 16 -Dec -13 12 -Dec -14 ($2,000,000.00) 0.445 MIDWESTONE BANK CD 16 -Deo -13 05 -Dec -14 ($2,000,000.00) 0.430 IPAIT CD 22 -Apr -14 19 -Dec -14 ($5,000,000.00) 0.270 WELLS FARGO SAV 25 -Jul -12 ($4,005,308.04) 0.150 TOTAL REDEMPTIONS $ (32,005,308.04) INVESTMENTS ON HAND AT 12/31/14 $140,551,625.80 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND 12/30/14 12/30/13 FUND INVESTMENT INVESTMENT TYPE AMOUNT AMOUNT ALL OPERATING FUNDS $130,824,704.80 $120,324,850.63 GENERAL OBLIGATION BOND FUND $ 9,726,921.00 $ 3,000,000.00 BOND RESERVE FUND $ - $ 9,853,714.00 TOTAL $140,551,625.80 $133,178,564.63 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION INSTITUTION NAME BANK OF THE WEST BANKER'S TRUST CEDAR RAPIDS BANK & TRUST FARMERS & MERCHANTS SAVINGS BANK FIRST AMERICAN BANK FREEDOM SECURITY BANK HILLS BANK & TRUST IOWA PUBLIC AGENCY INVESTMENT TRUST LIBERTY BANK MIDWESTONE BANK TWO RIVERS BANK U OF I COMM CREDIT UNION US BANK WELLS FARGO SECURITIES WELLS FARGO BANK WEST SANK TOTAL 12/30/14 INVESTMENT AMOUNT 12/30/13 INVESTMENT AMOUNT DEPOSITORY LIMIT $ - $ - $ 75,000,000,60- $ - $ NIA $ 4,000,000.00 $ 8,000,000.00 $ 20,000,000.00 $ 2,000,000.00 $ 2,000,000.00 $ 15,000,000.00 $ - $ - $ 35,000,000.00 $ - $ - $ 15,000,000.00 $ 9,000,000.00 $ 9,000,000.00 $ 25,000,000.00 $ 7,500,000.00 $ 5,500,000.00 NIA $ - $ - $ 25,000,000.00 $ 53,305,071.63 $ 42,824,850.63 $'100,000,000.00 $ 6,000,000.00 $ 1,145,000.00 $ 10,000,000.00 $ 9,746,700.00 $ 37,146,700.00 $ 50,000,000.00 $ - 1 $ - $ 65,000,000.00 $ 7,505,308.04 $ - NIA $ 41,494,546.13 $ 27,562,014.00 $ 50,000,000.00 $ - $ 35,000,000.00 $140,551,625.80 $133,178,564.63 Joint Emergency Communications Services Association FY2014 Annual Report 11 Police - Sheriff - Fire - EMS TABLE OF CONTENTS Message from Executive Director..............................................................................................................3 Mission/Purpose...........................................................................................................................................4 Overview........................................................................................................................................................5 Policy Board of Directors/Organizational Chart.......................................................................................6 PersonnelAllocation....................................................................................................................................7 Call Categories, Volume and Performance Data......................................................................................8 Computer Aided Dispatch Summary.......................................................................................................11 Telecommunications.................................................................................................................................12 EmergencyMedical Dispatch...................................................................................................................13 BudgetSummary.......................................................................................................................................14 FY2014 Year End Financials ............. .........................................................................15 911 Things Everyone Needs To Know.....................................................................................................21 December 12, 2014 Joint Emergency Communications Center 4529 Melrose Avenue Iowa City, Iowa 52246 Dear Policy Board and 28E member entities; I am pleased to present the 2014 annual report of the Joint Emergency Communications Center. This report contains 12 months of statistics for fiscal year 2014 including financials. In fiscal year 2014 we continued to maintain comparable call volumes as fiscal year 2013. We remained steady in both the number of emergency calls received and the number of calls for service that were dispatched. We are continuing to work with other counties to grow out the regional radio system, so that we can continue to reduce our annual radio system maintenance costs. In fiscal year 2015 we will be upgrading to an electronic version of Emergency Medical Dispatching. This new system will replace our current card based system, which dispatchers have to perform manually. The electronic system will improve the center's overall efficiency and quality assurance of dispatching pre -arrival medical instructions to callers before emergency responders arrive on scene. This important service allows dispatchers to work with callers to provide medical care immediately, which results in adding seconds and minutes to saving lives. We continue to look forward to the challenges that will be presented to us in the future and continuing to provide the highest level of emergency communications to the residents of Johnson County. Sincerely, Tom Jones Executive Director JECC Administrative Line: (319) 356-6880 1 Non -Emergency Dispatch: (319) 356-6800 JECC Administrative Fax. (319) 338-0028 1 Dispatch Fax: (319) 338-0022 VISION To serve and support the public safety communications needs of our customers in the most efficient and responsive manner possible. MISSION STATEMENT To provide all residents of Johnson County a single answering point for processing their calls for emergency and non -emergency assistance for police, fire, medical and general service responders. To provide primary communications for all public safety agencies responding within our jurisdictional boundaries through use of 2 -way radios, telephones and/or teletype equipment. To maintain up-to- date and continuous training for all employees to insure prompt, professional and efficient services. SERVICES PROVIDED BY THE JECC ■ Enhanced 911 services to all Citizens of Johnson County. ■ Wireless 911 services to all Citizens of Johnson County. ■ Radio Communications/Computer Aided Dispatch to 5 Law Enforcement Agencies. ■ Radio Communications/Paging Communications/Computer Aided Dispatch to 14 Fire Departments. ■ Radio Communications/Paging Communications/Computer Aided Dispatch to Johnson County Ambulance Service. ■ Radio Communications to University of Iowa Department of Public Safety. ■ Radio Communications to the Iowa Department of Corrections High Risk Unit. ■ Radio Communications to the U.S. Army Corps of Engineers, DNR -Lake McBride, DNR Conservation and Johnson County Conservation. ■ Radio Communications/Paging Communications to Johnson County Hazardous Materials Team. ■ Radio Communications to UIHC, Mercy Hospital and VA Hospital. ■ Radio Communications to North Liberty Public Works Department. ■ Activates and monitors the Johnson County Outdoor Warning Systems. ■ Notification and monitoring point for Severe Weather activity for the National Weather Service --Quad Cities. OVERVIEW The Joint Emergency Communications Center of Johnson County (JECC) is the clearinghouse for all 9-1-1 calls and all Emergency Communications for Johnson County. The JECC serves as the epicenter for emergency communications for all citizens of Johnson County. The Johnson County Emergency Management Agency (EMA) is also located in the same facility. The JECC serves the public 24 hours a day, 7 days a week, and 365 days a year with specially trained dispatchers to answer all emergency calls for assistance. These operators receive and/or transmit emergency telephone, radio, alarm, and other types of data over multiple computer systems, then analyze it in a timely manner for the purpose of relaying the information between citizens and first responders during emergencies in order to preserve life and property. Another important responsibility of Emergency Communications Personnel is the accurate entry and removal of wanted persons, articles and vehicles in NCIC. This includes providing, on demand, the results of NCIC queries made by field units. Joint Emergency Communications Services Association Policy Board of Directors JECSA Policy Board 7 Members Susan Mins Terrence Neuzil Chris Hoffman John Lundell Dave Wilson Tom Markus Lonny Pulkmbek Chairperson Vice Chairperson North Liberty Comlville Johnson County Iowa City Council Johnson County Council Iowa City Johnson County Mayor EMA Director Joint Emergency Communications Center (JECC) Office Assistant Part -Time Network Analyst Organizational Chart JECSA Policy Board Executive Director User Advisory Committee Emergency Part -Time Communications Dispatchers Coordinator Evening Shift Supervisor D DaytSh ft II I I Aft emoton Shift I I DNight Shiftl PERSONNEL ALLOCATION - FY2014 Job Title Executive Director Emergency Communications Coordinator Evening Shift Supervisor Network Analyst Office Assistant— Part -Time Dispatcher II Dispatcher II / Part -Time Management Administrative Operations Total 1 1 1 1 1 1 1 1 1 1 24 24 5 5 Total 34 ANNUAL ACTIVITY SUMMMARIES — FY2014 Call Categories, Volumes and Performance Data July 1, 2013 through June 30, 2014 911 Emergency Calls FY2014 Wireline to Wireless Comparison XM,. inc 911 Calls dline) 11% Call Type Total Wireline 911 Calls 7,148 Wireless (Cellular) 911 Calls 36,943 VoIP 911 Calls 279 Total 44,370 Summary of all Call Types FY 2014 Call Type Categories Alarm VoIP (Emergency & Routine) 0.21% Categories Volume Percent Emergency (911) 44,091 33.92% Non -Emergency (Routine) 82,108 63.16% Alarm Line 3,515 2.70% VoIP (Emergency & Routine) 279 0.21% Total 129,993 100% Performance Data • A ringing 9-1-1 line is considered the highest priority until proven otherwise. Quick reaction and answer time is essential. • NENA Call Answering Standard 56-003 states that a119-1-1 calls should be answered in 10 seconds or less 90% of the time. • 96% percent of 9-1-1 calls were answered before 10 seconds by JECC dispatchers. • The average call answer time was 4 seconds for calls answered between 0-10 seconds. 9-1-1 Call Answer Time, in seconds for FY2014 120% 100% 96% 80% 60% 40% 20%. -------------------------------------------------------------------------------------------------------------------------------------------------- 4% 0% 0% 0% 0-10 10.001-20 20.001-30 30.001-40 40.001+ ---------- 911 Call Volume by Hour of the Day for FY2014 3500 30333027 2589 3000 2872 -- 2592 2500 2109230023452419 242821452163 ---- 2000 1710176418131657 1500 1295 12761345 1116 525 1000 814 0 � 0 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 0 1 2 3 4 5 Hour of the Day COMPUTER AIDED DISPATCH SUMMARY July 1, 2013 through June 30, 2014 The Joint Emergency Communications Center processed approximately 129,993 emergency and non- emergency telephone calls for service in fiscal year 2014. During the fiscal year, these phone calls in addition to field initiated activity resulted in the creation of 164,695 Computer Aided Dispatch (CAD) incidents processed by JECC staff. The Joint Emergency Communications Center professionally handles calls for 15 Public Safety Agencies throughout Johnson County and surrounding counties. CAD Incidents - FY2014 20000 a •s 11000 10000 ° 5000 N m 0 V \� JSti ei zi et ei C� CJ Month LAW ENFORCEMENT FIRE/MEDICAL COMBINED ACTIVITY Monthly Cumulative Monthly Cumulative Monthly Cumulative Total July 12,207 12,207 1,601 1,601 13,808 13,808 August 13,170 25,377 1,802 3,403 14,972 28,780 September 12,665 38,042 1,772 5,175 14,437 43,217 October 12,805 50,847 1,829 7,004 14,634 57,851 November 11,987 62,834 1,614 8,618 13,601 71,452 December 10,731 73,565 1,797 10,415 12,528 83,980 January 10,808 84,373 1,673 12,088 12,481 96,461 February 10,340 94,713 1,473 13,561 11,813 108,274 March 12,331 107,044 1,539 15,070 13,870 122,144 April 12,451 119,495 1,777 16,847 14,228 136,372 May 13,092 132,587 1,672 18,519 14,764 151,136 June 11,841 144,428 1,718 20,237 13,559 164,695 TOTAL 144,428 144,428 20,237 20,237 164,695 164,695 TELECOMMUNICATIONS In fiscal year 2014, we continued to see more growth in incoming cellular 911 calls verses landline 911 phone calls. There is also an increasing number of VoIP (Voice over Internet Protocol) calls that come into the 911 Center as that technology is expanding into the homes. The heaviest volume of calls that we receive continue to come in on the non -emergency number 356-6800. Please remember that 911 should only be used for true emergencies. 911 and the non -emergency number 356-6800 are dedicated telephone lines that provide emergency dispatchers with the ability to see phone numbers, addresses, and names to assist them in pinpointing a caller's location. This is called Automatic Location Identification or ALI. The Joint Emergency Communications Center also supports VoIP calls. Some examples of VoIP phone companies are Mediacom and Vonage. When placing a call to 911 using this technology, caller information may or may not appear on the dispatchers screen. It is important for all subscribers of this technology to ask their providers how 911 calls are handled with their company. We also continue to explore new technologies and Next Generation 911 (NG911) services such as receiving text messages to keep up with the technological advances in the field of 911 communications. CALLERS WITH LANGUAGE BARRIERS The Joint Emergency Communications Center uses Language Line Services to process calls from Non- English speaking callers. Our call takers conference the caller to a translator who in turn provides us with the emergency information. COMMUNICATIONS WITH IMPARIED CALLERS The Joint Emergency Communications Center personnel are trained to answer and process calls from TTY users. Deaf, hearing and/or speech impaired callers receive the same level of service from our Telecommunicators. Personnel use a TTY system that is integrated into the phone system to process these calls and then relay the information to the appropriate agency for the emergency type and location. EMERGENCY MEDICAL DISPATCH Introduction: The Joint Emergency Communications Center (JECC) utilizes the Medical Priority Dispatch System's Emergency Medical Dispatch Program (EMD) to handle requests for emergency medical assistance. All of our dispatchers are EMD certified. The EMD program is a set of cards that direct the dispatcher to ask the caller a series of questions based on the nature of the medical emergency. This enables the dispatcher to determine the most appropriate medical response priority. EMD also provides written Post -Dispatch and Pre -Arrival instructions to give to callers when appropriate and possible. Included in this process is a Quality Assurance program. All certified EMD dispatchers receive ongoing feedback on their performance based on guidelines established by the National Academies of Emergency Dispatch and EMS, Inc. The purpose of Quality Assurance is to provide a non -punitive means of assisting staff in maintaining a high level of performance. Overview: The EMD card set is made up of thirty-three (33) protocols including specific Post -Dispatch and Pre -Arrival instructions. The first thirty-two (32) protocols are geared toward the general public by addressing medical emergencies such as difficulty breathing, seizures and traumatic injuries. These protocols include specific Post -Dispatch instructions based on the Chief Complaint and lead the dispatcher to detailed Pre -Arrival instructions as needed. Examples of Pre -Arrival instructions include step-by-step directions on how to perform CPR and childbirth delivery. The remaining protocol is geared toward skilled care facilities. This protocol does not require specific Post -Dispatch and/or Pre - Arrival instructions as staff in these facilities possess medical skill and knowledge. Our staff receives individual and group training and education throughout the year based on the overall findings of these reviews. All staff also has access to a variety of self -education tools to help them maintain their skills. In order to maintain their certification with the EMD program, all staff is required to recertify every two years. This includes the successful completion of a written examination, twenty-four (24) hours of training and CPR certification. Telecommunications 2.94 Travel & Training Commodities - Supplies \ & Materials 1.339 Utilities -\ 1.619. Misc. Contractual Services Postage & Mailing Services Dues & Memberships 0.04 Rental and Capital Leases Outlay Annual Maintenance 0.389 JOINT EMERGENCY COMMUNICATIONS SERVICES ASSOCIATION OF JOHNSON COUNTY STATEMENTS OF NET ASSETS As of June 30, 2014 and 2013 ASSETS 50,125.00 50,125.00 Building June 30, 2014 June 30, 2013 Currcnt Asscts: 14,532,095.83 14,532,095.83 Chccking $ 1,749,560.58 $ 1,310,966.08 Accounts Rcccivablc - 818.55 Prcpaid Insurancc 65,133.14 75,800.61 Prcpaid Flcx Withholding 130.00 - Prcpaid Rcnt 3,175.04 4,955.11 Prcpaid Contractual Scrviccs 520.83 - Prcpaid Softwarc Liccnsc 1,644.52 1,644.52 Prcpaid Maintcnancc Contracts 2,241.37 2,128.75 Prcpaid Harris Maintcnancc Contract - 27,572.97 Prcpaid Intcmct 548.50 636.81 Employcc Advanccs Rcccivablc - 116.02 Total Currcnt Asscts 1,822,953.98 1,424,639.42 Property, Plant and Equipmcnt Land 50,125.00 50,125.00 Building 5,296,989.09 5,296,989.09 Equipmcnt 14,532,095.83 14,532,095.83 Total Property, Plant and Equipmcnt Cost 19,879,209.92 19,879,209.92 Lcss: Accumulatcd Dcprcciation (8,028,666.00) (6,137,431.00) Nct Property Plant and Equipmcnt 11,850,543.92 13,741,778.92 Total Asscts $ 13,673,497.90 $ 15,166,418.34 See accountant's compilation report. 2 JOINT EMERGENCY COMMUNICATIONS SERVICES ASSOCIATION OF JOHNSON COUNTY STATEMENTS OF NET ASSETS As of June 30, 2014 and 2013 LIABILITIES Currcnt Liabilitics: Crcdit Cards Payablc Accounts Payablc Accrucd Salarics and Wagcs Payroll Taxcs Payablc IPERS Payablc, Union Ducs, Flcx Mcdical, Dcfcrrcd Comp Paid Timc Off Accrucd Total Currcnt Liabilitics Long Tcrm Liabilitics: Equipmcnt Lcasc Payablc Total Liabilitics NET ASSETS Nct Asscts Total Nct Asscts and Liabilitics June 30, 2014 $ 10,276.87 3,237.09 48,038.76 22,960.78 19,047.92 63,455.63 167,017.05 7,868.98 174,886.03 13,498,611.87 S 13.673,497.90 See accountant's compilation report. 3 June 30, 2013 $ 11,053.29 36,706.07 39,300.82 23,675.39 19,752.35 57,082.23 187,570.15 10,949.06 198,519.21 14,967,899.13 S 15,166,418.34 JOINT EMERGENCY COMMUNICATIONS SERVICES ASSOCIATION OF JOHNSON COUNTY STATEMENTS OF ACTIVITIES One Month and Twelve Months Ended June 30, 2014 and 2013 July'13 - July'12 - June'14 June'14 June'13 June '13 Operations Budget Levy Proceeds $ 175,939.00 $ 3,518,779.00 $ 252,957.00 $ 3,161,961.00 Non-public Safety - 31,750.00 - 4,425.00 Total Revenue 175,939.00 3,550,529.00 252,957.00 3,166,386.00 Operating Expenses: Salaries and Wages 120,666.96 1,558,000.20 115,474.94 1,607,224.41 Benefits 50,883.57 721,474.58 60,316.15 742,616.30 Wage Reimbursement (414.18) (299.92) Maintenance and Repair Services 61,031.10 468,451.52 9,341.54 542,851.52 Miscellaneous Contractual Services 26,335.25 146,756.19 11,971.39 129,848.07 Commodities-Supplies/Materials 12,761.18 32,699.78 7,479.93 32,390.17 Utilities 10,104.48 53,539.46 9,879.33 51,874.72 Travel and Training 4,013.01 14,814.06 7,602.90 18,676.92 Telecommunications 20,888.32 100,757.13 22,190.49 107,128.61 Postage & Mailing Services - 374.33 - 278.09 Dues and Memberships - 1,575.00 - - Annual Maintenance 1,277.64 11,269.02 751.58 9,609.52 Rental and Leases 1,909.57 26,130.70 2,137.98 28,061.25 Capital Outlay - - - 57,241.91 Total Operating Expenses 309,871.08 3,135,427.79 247,146.23 3,327,501.57 Net Operating Income (133,932.08) 415,10121 5,810.77 (161,115.57) DR 4119 -IA Flood Revenues & Expenses - 9,055.28 - - Flood Disaster Reimbursements & Expenses - (6,647.71) (2,707.61) (2,707.61) Interest Income 276.46 2,588.93 267.94 2,523.82 Pop Fund Revenue (75.00) 18.85 - 25.29 Equipment Sale Proceeds 209.49 198.73 - 942.50 Miscellaneous Revenue - - - 420.80 Excess Flex Witholding Revenue 1,876.73 1,876.73 366.28 546.15 Lease Finance Charges (17.34) (244.28) (23.90) (186.30) Depreciation Expense (157,602.88) (1,891,235.00) (170,804.85) (2.048,818.00) TotalNon-OperatingRevenue (155,332.54) (1,884,388.47) (172,902.14) (2,047,253.35) Change in Net Assets S (289264.62) S (I A692S7.26) S (167,091.37) S (2208,368.92) See accountant's compilation report. 4 Rev Operal ons Levy Proceeds Non public saf., Total Re -ares Operating Expenses Salariesand Wages Salaried Employees Langevi. Office Assistant Dispatchers-FOIHime Dispatchers-Pantime overtim Total Salariesand Wages Benefits cmnp Life IPLRS Retirement Sysmin Social Seemity State Unemployment Expense Rosati Insurance Dental lnsoramz Flex Spending Lung Term Disability Vision ln.c Workers, mpemation ( ellolar Rom Reimbursements Mgmt Fees & Self Funded health Employe, Annidane, Program Benefits -ober Total Benefits Wage Reimbursement Maintenance and Repair 5emi- Sofevare hardware Building Ground, Janitorial Services M,ebanical Tower Site Maintenance Tower Site UPS Maintenance Harris Radia System Maintenance Harris F% Software Services Paging, fire aletling & Sea Me Interop Equipment Emerson UPS & Defeat( acting S211IDCam1and OnSSI Sorority V1pa9ll System Total Maintenance and Repair Miscellaneous Contractual Services SofMare Purchases Refuse Disposal Service Led (equal Service Fire Alarm Monitoringllnspeetion Legal Services Consultant xrvi- Aceaunting BR Services AWit Insurance Propem, Insurance General Liability Insurance Public OBlciah Insurance Law Enfbre Liab Insurance Umbrella tiCC Gmus Sof Ware Escmw WETS Foreign language Sa'nce Total Mis, Contractual Services Cammor itieuSt ierJMataialn Office Supplies Books At Publication, Subscrilaian Minor Equi pmentTwls Building M&R Materials leetrical M&R Materials Mxhanical M&R Cam. M&R Part, IT M&R Total COmmoditiesSupplies Material GAAP JOINT EMERGENCY COMMUNICATIONS SERVICES ASSOCIATION OF JOHNSON COUNTY Schedule I - Budgetary Comparison Tweh a Mnnas Cnded Anne 30, 2014 GAAPRBudge( Aeural Budget S 3,519,779 (X0 31,750 IXI 3,550,5291X1 225,14251 - 1017500 9,92554 (9,92354) 1,243,369 76 - 49,14251 '1,92354 A 23,321 99 1,559,000-) - 2A00 - 11(,21040 - 13,424 55 Vmg39 55 25,9(1x4 - 93932 3,175 49 3Ifi29 6,0a) 92 9619 2,99111X1 - Ig09251 (9{3442 1) B 9501111 21900 721,47459 (9,25703) (41419) - 14,322'_21 4,454 99 1,645 60 12,11549 11 old 00 9,44(145 153791X1 329,I(I)90 Bi 3,'W797) D 49,1251X1 (49,12500) E 17,9(397 - 529500 449,451 52 (110,07297) 1,751 49 1,07272 4010 1,56149 5200 42,901 SO - 3870291 11,000 00 220,93400 19,3051 2,44649 12,97695 121605 2,44947 (1,09217) 3,66,7 32 '91419 Bout (A 47'9 2,211(11X1 - 3,9501w - 372 60 120,7010 146,754_19 425334 F S )519,9991X1 S 3,519,99900 51,9511110 4,99500 )550,5290] )525,55400 2051051 220,93400 1111751X1 10,70000 1,243,369 94 1299,42100 5(,07115 92,r64 00 2532199 79,114400 1,55%,50020 1,692,66r 00 2gVA00 2,50000 139,521)911 152,57200 116,2 10 40 120,7010 13,424 55 14211100 39),93955 49149400 25,961[ W, 23,55000 93932 475 W 3,17549 Pluum 1,3 In 29 2,77500 6166 00 71111000 2,9030 00 2,99000 1,749311 1,75000 9501X1 Willis 2191X1 999% 713,21255 914}9.800 (41419) - 14,322'_21 1(,1111000 4,45199 5,1111111111 1,645 60 5,1111111111 12,11549 13,9111111111 12,6(X) (X0 12,411000 1,50000 9,441145 1od(11)111) 15,37)00 5,1111111111 266,16196 315fi1900 - 4125000 - 51,45000 Wm 00 17,96497 14'd(g)llll 5,295 00 9,65000 359,37855 495,069 00 1,751 49 5,1111111111 1,077 72 1g2_500 60000 (11013, 2,0032 2,55000 42'9015(1 351111000 11,000 00 15,1111111111 25(1(19100 15_'OO1111 14,1931X1 1/111000 15w, 00 1511000 4,5471X1 4,911000 5,0151X1 4,90000 2,200 00 2,20000 3,950 an 26,70000 392(/,9 1,50000 15450',950 192'97500 Variance (S) %ofBud'. S - 1111111% 24,99500 469 6% 2499500 1007% 422951 1019% (42500) 942% (3425124) 972% (36,29295) 409% (55,722 12) 295% (124,44290) 926% (43600) (14,05121)) (4,49060) (77645) (91,94445) M 2,414 go 16332 ('_451) (1,45972) (934111)) (070) (51111()) 21.91111 (101,17045) (414 19) (1,47299) (54512) (3,35440) (99452) (1,5(1) do) (1,55955) 10,379 00 (m,45604) (4125000) (51,45000) (9a(um) (3603) 5295(1(1 (9,45000) (144,49945) (324952) 52_72 (44649) 7,90150 (1aa) aa) (429709) 1gaa0aa) (4,1111000) 5,9(12(1(1 5,(19311(1 go 00 (2330)) 215(1(1 (22,75000) (1,12741) (01,96547) 924% 909% 943% 94 W. 930% 1103% 124 2% 992% 474% 991% 00 001 944% 924% 99 W. 991% 32'sE 931 100 Rv. O Yv. 944'% 317 NV. 97.1% 0% 0% 01'S. 999% (11'S. 724% 351 051% 001 917% 1226% (11'S. 9fi 1'S. 0n% 733% 1392% 1279% 1057/. 951% 1045% 100 09/ 149% 24 9% 9'_5% 739497 - 739497 1od(g)lm (2,40517) 73_'2/ 639 60 - 638(dl 1511000 (96 140) 42491. 4,59195 - 4,59195 5,711000 (I, 1 o(15) 904% 99794 - 997'50 3,50000 (2,40206) 251E 1,99433 - 1,99433 9,1)11111111 (7, 106 21'S. 2,51291 - 2,51291 2,1111000 51291 1151% 3,113_75 - 3,113_75 4,511000 (1,39425) fi9-ZE 2,945 92 - 2,945 92 3,9111111111 (34 19) 999% 9,49041 9,49041 7511000 1,19041 1159% 32,49979 - 32,49979 44711000 (14,00022) 700% See ,emuntant's compilation report. 5 Uliliiix Electricity JE( Water 6 Sewer Pmlane Gas Diend Fuel (DacknO Oawa) Electricity IF Tower Electricity-Stumman Tower Electricity Plate Tawa Electricity Datable Electricity Solon Tower Total Utilitiea Travel aid Training Meak Lodging ExOenner. Training, Conference, Travel Mileage Travel aid Training Telecommonicationr. PRI CireoiHawa Telecom Lang Distance Imea Telecom InternetIo-Telecom State IOWA F( M Connection Fiber ( onnectivity to DPS Total Telecommonicationr. Postage At Mailing Servicer. Doen6 Memberdipn Anconal Maintenance JLC( Welaute Renewal Vipc911 Ranter Maintenance 0. kPm Ticketing Software SboreTel Annual Maintenance Some Wall Firewall SPAM Filter Software Antencs Software DaclEap Software Digicen SSE( euificate SAwark Monitoring Software Total Annual Maintenance Rental and Leaven Equipment LeaaLDinpmcb (opier Equipment Learnt w/ Cant Same Salon Tower Site Learnt P.,nyTaxen -Toweraten Plate Tower Site Lease Lane Tree Tower Leave Total Rental and Leaven Capital Outlay Radia Equipment (ompmer Equipment Total Capital (Allay Total Operating Expenren Net Operating Income NanOperating Revenue Exce, Flex Wi@M1alding Revenue DR 4119 -IA Flood Revencen 6 Gp Plood/Diaster Reimb 6 Expeiv- mmma Income Equipment Salen At Expenren Pap Pond Revenue Depreciation Expenne Leave Finance(Targen ClungeinN. Anrmtn JOINT EMERGENCY COMMUNICATIONS SERVICES 11207 70001 4M)00 ASSOCIATION OF JOHNSON COUNTY (2000) 7-00 9510 3,2891X1 Schedule I - Budgetary Comparison 2m00 (51727) 5000 2g0000 Twehe Mnn[ha Ended.lune J0, 2014 11262 11 1339 4050 GAAP (;AAPDOodgel Actual Budget Variance (S) %ofBudget 9166 2,49)'96 004 29,101 00 - 29,101 00 311,Ipp)(l1) (gm, (b)) 9719 93959 - 93959 95010 9959 110s. - - - 25010 (25000) 01". - - - 40010 (40u90) 0193 4,e50 4,e50 4,70000 75023 1053% 4,51539 - 4,51539 4,90000 (29661) 9419 4,61539 - 4,61539 5,511000 (ggh61) 93lfl 5,15959 - 5,15959 6,x00 00 (1,16241) 91W. 4,2M29 4,2M29 3'911000 39419 1091fl 53,539 46 - 53,539 46 56,70000 (3,160 54) 94 4% 2239191 - 2239191 3,1111111111 (9620 1) 741% 9,13099 - 9,13099 111,1111111111 (969 02) 91}/ 3,445 (r) 3,445 (r) 21111000 1,44509 1923% 14,914 06 - 14,914 06 15,1111111111 (19594) 99 9/ 9,9991X1 - 9,9991X1 9,511000 (50200) 94_7. 24071'1 - 240769 21111000 40719 1104% 13,6911196 ((16X1) 6,1157_15 15,34900 (229195) 95_1% 75,660 49 - 75,6(1)49 76,000 00 (33952) 99 6% Son 00 (51111111q 1119 101,75713 (rdogD G 11X1,12032 111334900 (3,22269) 96arE 37433 - 37433 5011100 (12567) 741fl 5751X1 11941 49111111 4,370 11 11207 70001 4M)00 13950 (2000) 7-00 9510 3,2891X1 4,4g273 2m00 (51727) 5000 2g0000 11,26002 11262 11 1339 4050 (92709) 332436 2'53(11 (1,97197) 2,00934 9166 2,49)'96 004 26,130 70 1,54429 J 3,135,427 79 (1905656) 41510121 11OD656 1,97673 9,05529 - (6S64771) - 2,59993 19973 1995 (1,991'm up) (244 29) 24439 ff (146929726) S 1133111194 157500 157500 11941 15000 (31)59) 4M)00 50000 (2000) - 9510 (951111) 4,4g273 OFF) (q) (51727) 1,700 00 2g0000 (Pill (b)) 1 N' 50 9910 4050 7221X1 25011011 (779111)) 328"1X1 3,51111011 (211111)) 291100 350(X1 (51(11)) 1501X1 150 (X1 II 391(A 1334400 (1,96236) 1139 225000 (223662) 239729 I 291111011 59727 20,66,1M 2246400 (1,79966) - 50410 (504111)) 2,10000 21111000 111000 2,50]0] 250000 2767499 31,5191111 (3,94301) 75,00300 (75,00000) F - 75,00000 (75,00000) 300237123 3519,77900 (496,40777) 529,15777 6,775 00 521,39277 1,97673 9,05529 - 9,15529 (6,64771) - (6,6429)) 2,59993 - 259993 19973 19973 1995 1995 (Igg I'm u)) S (1355,99642) S 677500 S (1,36276142) See accountant's compilation mpad. 6 000"0. 79 E% 960% 00% 99 7Y 95 W. 140 cul. 491% 941 P1 954% 11111"/ 953. 0 6% 1312E 9219 1119 11519 000"0. 97 FY 093% 093% 951fl 7957% See ecmuntant's compilation report. 7 JOINT EMERGENCY COMMUNICATIONS SERVICES ASSOCIATION OF JOHNSON COUNTY Schedule I - Budgetary Comparimen T—IR , Months Ended June J0, 2014 GAAP GAAP.Bodgel Actual Budget Variance (S) %ofBudget A '1,923.54 (Bflce Assistant salary included in Dinpalcber Part Time budget C (9,252(13) Amousumian ce—kerammpensaban insurance premium&Priaryear bodgetrsrryaver tbudx D (6I,94999) Amanirstion ce radia system maintenance contract 34,37500 Anno icstion ce FX Suits Service K (92,5000) 915113 pmHbr 42313-022'14F% SaHwame Paid cut of prior year budget expense C (49,1251X8 521193 Fire alarm main contract paid Sept'13((1ct'13toSept'14), leas amaniestion of monitoring 3,73251 Anno irstion afliabil iry insurance premiums F 4,25334 G (636 91) July i manct paid for in Jone'l3 11 11767 Anno irstion of SMretel maintenance (667 95) Copyawrage and reimbursement payments 32436 lease payments I 2,65641 32436 lease payments (1971177) July13 rent paid in Joce'13 9166 Amoni,stion of Plate lease 004 Amonioation of lane Tree lease J 154429 Prior Budget Expenae Paid During Current Year 6 30 20 13 Balance Current Year Used Balance 6 30 14 (srryaver Balance 7114 Harris FX Sof sareServices F2,50000 (92,5011111) K - - DPS BackupPSAP/VIPER 99,99131 99,99131 99,99131 UPS Part, replacement 16,227 00 16,227 00 I6,22700 Set Funded Ileal@ (Q391_In (9,.321) B 54,50799 9194445 M 135,99234 Campmer E9nipment 75,00000 N 75,00000 See ecmuntant's compilation report. 7 9-1-1 THINGS EVERYONE NEEDS TO KNOW It's important to know how to help 9-1-1 help YOU! In an emergency seconds matter, so being prepared can make all the difference. Know WHEN to call 9-1-1. 9-1-1 is for emergencies only. You should only dial 9-1-1 if someone is hurt or in danger, or if you are in immediate need of police, fire or medical assistance. If you aren't sure if your situation is an emergency, you should err on the side of safety and call 9-1-1 and let the expert who answers your call make the decision whether to send help or not. Know WHEN NOT to call 9-1-1. Don't call 9-1-1 because your power or cable is out or because you are late for a meeting and need to find an address. While those situations may count as emergencies for you, they aren't for public safety. Inappropriate use of the 9-1-1 system wastes resources and ties up the lines at the 9-1-1 center, and nobody wants to be on hold when they are in the middle of a real crisis. Know the capabilities of the device you are using. 9-1-1 can be contacted from pretty much every device that can make a phone call (traditional landline, cell phones, VoIP), but the callback and location information that accompanies your call to the 9-1-1 center can vary drastically amongst technologies and between geographic regions. Know WHERE you are. This is probably the most important information you can provide as a 9-1-1 caller, so try to be aware of your surroundings. Make areal effort to be as detailed as possible, if you are outside and don't know the street address, take a look around and try to find landmarks or cross streets. If you are inside a large building or one with multiple levels, you can help emergency services by letting them know which floor you are on, which apartment you are in, etc. Stay calm. When you are on the phone with 9-1-1, you are their eyes and ears. Even though, you may want to, try not to panic. If you are crying or yelling, it can be hard for the 9-1-1 operator to understand you. If you are unable to stay strong, pull yourself together and answer ALL of the 9-1-1 operator's questions, the faster they can get the right services to your location. NEVER hang up. You may have called 9-1-1 by accident, or your situation may have resolved itself, but it is important to let the 9-1-1 operator know this. If you end the call abruptly, the 9-1-1 operator is going to assume that something has gone very wrong and will either call you back or send help anyway. This will take away from the 9-1-1 center's ability to take calls and dispatch services to on- going emergencies, so make sure the 91-1 operator tells you it is okay to hang up. Keep in mind that the 9-1-1 operator can dispatch responders to your location with disconnecting from the call, so, until you are instructed to do otherwise, make sure to hold the line so that you can provide any necessary information or assistance to the 9-1-1 operator. CITY OF IOWA CITY APs MEMORANDUM Date: January 29, 2015 To: Tom Markus, City Manager From: Ty Coleman, Media Production Services Coordinator Re: Public access services contract negotiations As Public Access Television (PATV) has contacted the City to express its desire to renew its contract to manage and operate the local public access channel, I have responded to indicate the City's intent to enter into the negotiation process. Working with Communications Coordinator Shannon McMahon, initial discussions have begun and I expect that within the next one to two months we will arrive at a mutually agreeable contract to last until July 31, 2018. The current contract is set to expire on April 30, 2015. Ty Coleman - City of Iowa City Cable TV Office - 319-356-5454 - ty-coleman@iowa-city.org IOWA CITY • CHANNEL 18 Your Neighborhood Network December 15, 2014 Cc: Ty Coleman Marian Karr City Clerk City of Iowa City 410 E. Washington St. Iowa City, IA 52240 To Whom It May Concern: This letter is being sent to you pursuant to Section 19 of Iowa City's Agreement with Public Access Television. PATV wishes to renew our 3 -year contract to manage and operate the local public access channel, functions and equipment for the City of Iowa City. The Board and staff are ready to assist the City in the performance review outlined in the contract. We would also welcome a discussion of PATV's plans for future revenue and expanding our range of services to the community. I look forward to hearing from you. Sincerely, U Josh Goding Executive Director 206 Lafayette St. • Iowa City, Iowa 52240 • Phone 338-7035 Fax 338-8456 • confact@patv.ty • hffp://www.patv.ty Minutes Preliminary Human Rights Commission January 20, 2015 — 6 PM Emma J. Harvat Hall Members Present: Harry Olmstead, Orville Townsend Sr, Kim Hanrahan, Joe D. Coulter, Stella Hart, Paul Retish, Edie Pierce -Thomas. Members Not Present: Shams Ghoneim, Ali Ahmed. Staff Present: Stefanie Bowers. Recommendations to Council: No. Call to Order: Coulter called the meeting to order at 18:00. Consideration of the Minutes from the December 15, 2014 Meeting Date: Motion Townsend, seconded by Hanrahan. Motion passed 6-0. (Olmstead not present). New Business Introduction of New Commissioner Pierce -Thomas moved back to Iowa City from West Lafayette, Indiana where she served on the Human Relations Commission. She is looking forward to serving on the Human Rights Commission. Election of Chair Motion Townsend to nominate Coulter as the 2015 Chair, seconded by Hart. Motion passed 5-2. (Olmstead and Coulter in the negative).' Election of Vice Chair Motion Coulter to nominate Hanrahan as the 2015 Vice Chair, seconded by Relish. Motion passed 5-2. (Hart and Olmstead in the negative). Affordable Housing & Inclusionary Zoning Olmstead mentioned the recent Council Work Session (1-6-2015) on affordable housing and inclusionary zoning. Specifically the Council discussion on Riverfront Crossing. Motion Olmstead for a letter to be sent to the Council applauding and supporting its recent discussion on affordable housing and also asking Council to continue to look at the various options available in the future for affordable and inclusionary zoning here in Iowa City, seconded Hanrahan. Motion passed 7-0. Juneteenth Celebration 150 Year Anniversary Bowers provided a brief history of the national holiday along with the financial contribution by the Commission in the past for the event. The event will be held here in Johnson County on June 27. Olmstead and Hart will serve on the planning committee for Juneteenth. Commissioners discussed providing financial sponsorship for Juneteenth. In the past the Commission has sponsored at an amount of $350. 1 Coulter voted for Olmstead. Motion by Hart for 2 Commission members to join the planning committee for Juneteenth and possibly plan a program for the event, seconded by Hanrahan. Motion passed 7-0. Motion by Townsend to provide sponsorship at $400 for the 2015 Juneteenth event, seconded by Hart. Motion passed 5-2. (Hanrahan and Pierce -Thomas in the negative). Black History Month Proclamation Hanrahan will accept the proclamation on behalf of the Commission along with a student friend on Monday, February 9 at the formal Council meeting. Invitation to Co -Sponsor Injustice On Our Plates: How Conditions of Food Workers Affect Us All The Commission agreed to sponsor this event without providing financial assistance. The Commission instead will send out notice of the event being held on February 28 from 9-3 at the University Capital 'Center. Motion by Hart, seconded by Pierce -Thomas. Motion passed 7-0. Sponsorship Request 2015 Choice Event The event will be held at the Hotel Vetro on Friday, January 23 starting at 5. The Commission chose to sponsor the event in the amount of $250. All the money raised for the event goes to the deProsse Access Fund that subsidizes services for under insured women and men accessing health care services at the Emma Goldman Clinic. Sponsorship comes with two complimentary tickets. Olmstead and Hanrahan will attend on behalf of the Commission. Motion Olmstead, seconded by Hart. Motion passed 7-0. Funding Request Soul Food Dinner The soul food dinner will be held on Friday, February 20 at either City High School or Grant Wood Elementary School. The Commission chose to offer financial sponsorship in the amount of $125 to assist with the cost of food, utensils and additional supplies. Commissioners respectfully request to be acknowledged on event information as a contributor. Motion Olmstead, seconded by Hanrahan. Motion passed 7-0. Old Business Center for Worker Justice Just Employment Initiative Bowers spoke about her concerns when the Commission actively investigates alleged human rights violations at their monthly meetings. Bowers cautioned that such action may cause complaints filed with the office to be transferred to another jurisdiction because the Commission is no longer impartial in the matter. Bowers suggested that the Commission discuss alternative ways to advocate and or support allegations of human rights violations. Volunteer Fair for Retired Persons Retish reports that he is currently looking at area organizations or nonprofits to assist with planning a volunteer fair for retired persons. Elder Services is an option but it may be a few more weeks before a meeting can be set up to discuss the venture in more detail due to staff changes at Elder Services. Action Plan 2015 Commissioners moved forward on approving the action plan for 2015. Motion Olmstead, seconded by Townsend. Motion passed 7-0. 2 Upcoming Events/Pro2rams Youth Awards The Mayor has been asked to deliver the keynote at this annual event being held on May 13. Reports Reverend Dr. Martin Luther King Jr. Day Proclamation Bowers accepted the proclamation at the January 6 formal Council meeting on behalf of the Commission. Human Rights Breakfast The Commission decided to hold its 2015 Breakfast at the Iowa Memorial Union (IMU). Bowers will follow up with a date and also request more service at the tables and better signage for the future event. Motion Olmstead, seconded Pierce -Thomas. Motion passed 7-0. Education Retish, Olmstead and Hanrahan all serve on the Iowa City Community School District's (ICCD) Equity Committee. The Policy and Engagement Committee of the ICCSD will be meeting in the near future to discuss the diversity plan and how to move forward on reducing some of the overrepresentation within the ICCSD as it relates to youth of color. Building Communities The Black Voices Project plans on holding small group discussions at various locations in the community including The Spot. Townsend will provide an update on the status of this outreach at future Commission meetings. University of Iowa Center for Human Rights The Kenneth J. Cmiel Funded Human Rights Internship applications are due on March 13. Equity Bowers gave a summary of the recent Council Work Session and discussion on the equity report held on January 13. Commission Hart reported that there will be upcoming street harassment trainings. She will forward an announcement for distribution to Bowers in the near future. Staff Bowers gave an update on the Youth Police Academy being planned for the summer. Adjournment: 20:23 Next Regular Meeting — February 17, 2015 at 6:00 pm 3 Human Rights Commission ATTENDANCE RECORD YEAR 2014/2015 KEY: X TERM 2/18/ 3/18/ 4/29/ 5/20/ 6/17/4 7/15/ 8/19/ 9/16/ 10/2/ 10/21/ 11/18 12/15 1/20 NAME EXP. 14 14 14 14 14 14 14 14 14 14 14 14 15 Edie Pierce- 1/1/2016 - _ - _ Thomas _ _ _ _ _ _ _ - X Joe D. Coulter 1/1/2016 X X X X X O/E X X X X X X X Harry 1/1/2016 X X X X X X X X X X X X X Olmstead Paul Retish 1/1/2017 X O/E X X X O/E X O/E X O/E O/E X X Ali Ahmed 1/1/2017 X O/E O/E O/E X X X O/E X X X X O Orville 1/1/2017 X X O/E X X X X X X X X X X Townsend, Sr. Kim 1/1/2018 X X X O/E O/E X X X X X X X X Hanrahan Shams 1/1/2018 X X X X X X X X X X X X O/E Ghoneim Stella Hart 1/1/2018 - - - - X X X O/E X X X X X Andrea Cohen 1/1/2016 37 O/E X X X X X O/E X O/E X X R KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = No longer a member R = Resignation Late handouts from Human Rights Commission Meeting held on Tuesday, January 20, 2015. COPY From: Clark -Bennett, Robin <robin-clark-bennett@uiowa.edW1 Sent: Thursday, January 15, 2015 11:19 AM \ To: Harry OlmsteadV Cc: Stefanie Bowers Subject: RE: Conference �(V — Attachments: Injustice_On_Our_Plates flier final.pdf Dear Harry and Stefanie, Per our previous emails, I'm attaching the flyer for the Labor Center's upcoming conference on Saturday February 28, 2015 from 9am-3pm entitled "Injustice on Our Plates: How Conditions of Food Workers Affect us All." The conference will be held on the second floor of the Old Capitol Mall and is currently co-sponsored by: the University of Iowa Center for Human Rights, Office of Sustainability, Department of Communication Studies, Department of History, Public Policy Center, Chief Diversity Office, and Latina/o Studies Minor, along with the Center for Worker Justice of Eastern Iowa, and the Iowa Federation of Labor. The Iowa City Human Rights Commission would be welcome to also co-sponsor the conference, if the commission is interested in doing so. Co-sponsors agree to help publicize the conference, and if possible they contribute $100 toward the cost of the honorarium and travel for the keynote, as well as interpretation and other conference costs. Co-sponsors are listed on all publicity (the flyer is already printed, but future publicity could be amended to reflect any changes). The conference is free and open to the public, and will be simultaneously interpreted in Spanish. The keynote speaker will be Fakkak Mamdouh, co-founder and co-director of a dynamic restaurant workers' organization called Restaurant Opportunities Centers United (ROC), and co-author with Rinku Sen of The Accidental American: Immigration and Citizenship in the Age of Globalization. ROC brings together restaurant workers, consumers, and high -road employers to confront race -based barriers to advancement, sexual harassment, low pay, and unsafe conditions that workers commonly face in this industry. Mr. Mamdouh is a Moroccan -American immigrant who, prior to co-founding ROC, served as headwaiter at Windows on the World restaurant in the World Trade Towers until September 11, 2001. As he and his co-workers were forced to find new restaurant employment in the wake of the attack, they formed ROC -New York to confront the discrimination and poor conditions they found in the restaurant industry. Since then, ROC has grown to include more than 13,000 restaurant workers in 26 states. The organization has recovered over $10 million in unpaid wages for restaurant workers, produced dozens of reports about conditions in the industry, runs advanced restaurant workers training and placement programs, and has assisted restaurant workers in opening several co-operatively owned restaurants (http://rocunited.org/ ) Other conference sessions will include: an overview of the 21 st century food industry; reports on current national projects to raise standards in restaurant, fast food, meatpacking, and agricultural work; and a panel discussion featuring local food workers. We are very excited about this conference, and encourage you to participate. Registration information and other details are listed on the flyer. Please don't hesitate to contact me with any questions you may have. Best regards, Robin Clark -Bennett From: Harry Olmstead [Harry03@aol.com] Sent: Thursday, December 18, 2014 3:26 PM , ISM To: Clark -Bennett, Robin Cc: Stefanie Bowers Subject: Conference Robin: I've asked Stefanie to put the conference request on our January Agenda. When you get flyers get them to Stefanie and she can mail it out with our January package. There are 9 commissioners and the flyer will need to be to Stefanie the week before our meeting. The date of our next meeting will be January 20, 2015. Truly, Harry Olmstead, Chairperson Iowa City Human Rights Commission COPY A one -day conference designed to bring together civil rights, labor, faith, and sustainable food activists and members of the University community to discuss current initiatives to create jobs with dignity for the people who harvest, process, cook, and serve our food. TOPICS WILL INCLUOE: • What challenges do workers face in the 21st -century food industry? • How are workers, consumers, and policy makers coming together to raise standards? • What's happening in Iowa? Keynote Speaker Fekkak Mamdouh Co -Director of Restaurant Opportunities Centers United (ROC) and co-author of The Accidental American: r Immigration and Citizenship in the Age of Globalization. FEB 28 9AN - 3PN ,. 2520-D University Capitol Centre, Iowa City (2nd floor Old Capitol Mall) f=ree and open to the public. Lunch provided for participants who register by February 23. To register, or for further information. call the University of Iowa labor Center at 319-335-4144. Retish, Paul M ^ From: Sam Hargadine <Sam -Har adine 9 g @iowa-city.org> v` V Sent: Saturday, January 17, 2015 9:55 AM To: Retish, Paul M Cc: Stefanie Bowers Subject: RE: Meeting I enjoyed the talk too. I'm still trying to remember how Mel Gibson ever came up 9+ years ago. Beat 5 will be officer not assigned to the permanent beats 1 through 4. Float officers which will include K-9, SCAT or Street Crimes Action Team, an officer brought in on OT for a traffic detail. Also keep in mind that on a given day there may be an officer that is permanently assigned to work Beat 3. Hypothetically, Beat 3 may have everyone there but Beat 2 has nobody because one is on vacation and another called in sick. If there is a problem area the Watch Commander may reassign one or two from the overloaded area in to the area that is understaffed. While the Beat 3 officer is supposed to be in one area all of his/her activities for the day will show up in another. One of the things Dr. Barnum pointed out in his presentation to Council were officers that were assigned to the West side of town but they had a higher propensity or stop ratio in the S.E. side of town. That doesn't automatically mean that he's a cowboy picking on Persons of Color in the S.E. beat. Samuel E. Hargadine Chief of Police Iowa City Police Department 401 E. Washington Street Iowa City, IA 52245 -----Original Message ----- From: Retish, Paul M [mailto:paul-retish@uiowa.edu] Sent: Saturday, January 17, 2015 9:40 AM To: Sam Hargadine Cc: Stefanie Bowers Subject: Meeting Chief. Thanks for your time on Friday. I appreciated your openness and frank discussion. I hope to open a discussion with the human rights commission as to how we can be a positive influence on community relations. I am reading the Traffic Study you shared with me and I have one question. The map continually shows 4 beat areas but the data includes 5 areas. Where or what is the fifth area? Thanks again. Paul Retish Sent from my iPad Stefanie Bowers From: Chace Ramey<Ramey.Chace@iowacityschools.org> Sent: Tuesday, January 20, 2015 5:46 PM j To: Stefanie Bowers; Harry Olmstead (Harry03@aol.com) Cc: Kingsley Botchway; Stephen Murley v Subject: ICHRC Letter to Superintendent Murley Good Evening Stefanie and Harry. I hope that things are well with you. the Superintendent forwarded me the letter the ICHRC sent to him earlier this winter. We are enthusiastic about the commission's desire to support the work of the school district, and the points referenced in the letter align with the work of the District's Equity Committee. I have spoken with Director Botchway, as well as Superintendent Murley, and we agree that this collaborative effort should flow through our Equity Committee. We are appreciative of your interest in assisting the District and look forward to you contacting Kingsley and working with our Equity Committee. Thanks and have a great week. Chace 61R. Chace Ramey Chief Community Affairs Officer/ Chief Human Resources Officer Iowa City Community School District 319.688.1005 @Ramey ICCSD NOTICE: All email communications to and from the District's email server are archived in accordance with District policy and procedures. This email communication, including attachments, contains information which may be confidential and/or legally privileged, and may otherwise be exempt from disclosure under applicable law. The information is intended solely for the use of the addressee. If you are not the intended recipient or believe you received this communication in error, please reply to the sender indicating that fact and delete the copy you received. In addition, if you are not the intended recipient or believe you received this communication in error, any unauthorized retention, copying, disclosure, distribution, or other use of the information is strictly prohibited. Thank you. the White Space A study of how race and culture intertwine in our diversifying society. THE DRAMATIC CHANGES spurred by the civil rights movement and other 1960s social upheavals are often chronicled as a time line of catalytic legal victories that end- ed anti -black segregation. Jeff Chang's "Who We Be: The Col- orization of America" claims that cultural changes were equally important in transforming Amer- ican society, and that both the legal and cultural forms of deseg- regation faced a sustained hostile response that continues today. According to Chang, the author WHO WE BE The Colorization of America By Jeff Chang Illustrated. 403 pp. St. Martin's Press. $32.99. of "Can't Stop Won't Stop: A His- tory of the Hip -Hop Generation," multicuiturafism challenged who and what defined America, going straight to the heart of who "we" thought we were and who "we" aspired to be. Attacks on exclu- sions by multicultural scholars and artists were taking place everywhere. University battles raged over whether the West- ern literature canon should con- tinue to be elevated, or imagined outside the politics of racial hier- archies. Artists confronted the nearly all -white and all-male elite art world. Chang even describes Coca-Cola's influential 1971 "I'd like to teach the world to sing" advertisement as a signal of how profitable a "harmonious" multi- cultural marketing plan could be. But over the next several decades, all the way through Obama's elec- tions, powerful counterattacks were launched, increasingly in racially oblique language. "Both sides understood that battles over culture were high-stakes," Chang writes. "The struggle between restoration and transformation, retrenchment and change, began in culture:' "Who We Be" is ambitious in its scope, an impressive gathering of a wide range of artists of color, with their creative interventions and politically charged war sto- TRICIA ROSE is the director of the Center for the Study of Race and Ethnicity in America at Brown University and the author of "The ries. Chang is an artful narrator, who uses biographical detail, personal texture and histori- cal and political context to bring his stories to life. He highlights important but unsung heroes like the 1960s trailblazer Morrie Turner, who struggled to break into newspapers with his playful A collection of Morrie Turner's "Wee Pals" comic strips, 1970. but politically sharp multiracial "Wee Pals" comic strip. Chang's description of Turner's meeting with Aaron McGruder, the young hotshot creator of the syndicated strip "The Boondocks," conveys an entire fraught history of race through their careers. Turner and McGruder represent different historical moments, and yet so much seemed the same for each of them. There has been nothing comic about all the ways they and other nonwhite artists found themselves excluded, or forced into racial corners even as a few superstars were being individu- ally elevated. Stories like these suggest that multiculturalism was not so much about demanding a seat at the existing table (although some seemed comfortable with that outcome). Instead, it was really about the tenacious drive of so many creative people of color to fundamentally change the cul- tures of whiteness that saturated art, education, marketing and communications. Nonetheless, Chang's myriad portraits beg for a stronger overarching narrative than he provides. While you are immersed in an ocean of multi- cultural stories, the details swim around you like schools of vivid fish. But after you come up for air, you have just taken in. What, ul- timately, do all these skirmishes about race, American culture and multiculturalism add up to? ' In fact, Chang's pages on artists working in the "postmulticultural moment" — the younger genera- tion the curator Thelma Golden and the artist Glenn Ligon half - jokingly called "postblack" — hit on an unsettling possible future, one where collective anti -racist identities could disappear long before racial discrimination does. It seems that the political litmus tests that defined earlier genera- tions of black, Hispanic and Asian artists, who necessarily relied on consolidated racial and eth- nic identities to break down the walls of exclusion, are now often considered passe and perhaps somewhat embarrassing to a younger generation. - PostmWticulturalists may bristle at the limitations of iden- tity politics, but it is not Gear that the hyperindividuatist, market - friendly kind of postmulticultur- alist creativity has actually freed anyone. And it could be that new kinds of limitations are develop- ing. The demand to be recognized as a unique and individual mal- ticultural artist fails to confront continuing racialized constraints and marginalizations, not only in the art world and mass media but also on the streets. Given the stakes, I would have enjoyed learning more about collective creative practices designed to retain a political multicultural- ism, in contrast to the bevy of individual artistic visions Chang presents. Surety our national fabric is more racially diverse than ever before, and a few more people of color have access to powerful cultural institutions. At the same time, "Who We Be" left me won- dering about the resilience of pow- er. It is possible but not inevitable that multiculturalism will fuel the creation of an anti -racist and fully inclusive society. But it is also possible that we could become the kind of multiracial society that keeps its darker -skinned people at the bottom to provide cultural raw material to a powerful white elite that celebrates the diversity on which it depends. As "Who We Be" makes clear, there is evidence for both trajectories, though it does not take a stand on this ten- sion. It leaves us in mid -battle with reasons to be both worried a Preliminary Minutes November 20, 2014 MINUTES SENIOR CENTER COMMISSION November 20, 2014 ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Jack Hobbs, Mark Holbrook, Margaret Reese, Rose Hanson Members Absent: Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman, Craig Buhman Others Present: Alice Atkinson, Glorine Berry, Janette Carter, Cheryll Clamon, Linda Fisher, Jan Hanson, Jean Hill , Martha Lubaroff, Jerry Musser, Janet Rawley RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. APPROVAL OF MINUTES FROM July 17, 2014 MEETING: Motion: To correct all mention of New Horizon's Band Steering Council to New Horizons Band Steering Committee in the July 17, 2014 minutes. Motion carried on a vote of 7/0. Mitchell/Hobbs Motion: To accept the minutes from the July 17, 2014 meeting as amended. Motion carried on a vote of 7/0. Reese/Mitchell PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Kopping will attend the December 4 Board of Supervisors meeting. Honohan will attend a City Council meeting. Preliminary Minutes November 20, 2014 DISCUSSION AND CONSIDERATION OF REQUESTS RELATED TO THE CHANGES IN THE RELATIONSHIP BETWEEN THE NEW HORIZONS BAND AND THE CENTER: Honohan began the discussion by stating that he and other commissioners recognize that the New Horizons Band (NHB) is a valuable asset to the Senior Center and he has personally enjoyed many of the band's concerts. He said he would like to come to an agreement about the relationship between The Center and The NHB that is amenable to both parties. Honohan related that the Senior Center Commission is an advisory board that works with staff and reports to the City Council. Jean Hill explained that the band has ties to the Senior Center and the University of Iowa. While she appreciates all that the Senior Center does for the band they do not want to see any break in the ties with the University. The band feels as if they are being put into a one size fits all approach that does not take into account the size and importance of the NHB. The band presented a relationship option, which was attached in the commission packet entitled "performance group modification". Hill explained that the band director, Erin Wehr, is a professor at the University of Iowa. Due to a decision made by the City of Iowa City's human resources and legal departments Wehr can no longer be paid a stipend as the band director. To comply with City employment policy Wehr must become an employee of the City or an independent contractor. Neither one of these options is tenable. Wehr was told by the University of Iowa that she cannot become an independent contractor. Another option would be for the NHB to become the independent contractor, but the band is not a legal entity and could not sign an independent contractor agreement. Hill further explained that the Friends of Iowa City New Horizons Band (ICNHB) is a legal entity and could become an independent contractor. Hill indicated that there are misconceptions about the Friends of the ICNHB that she would like to clear up. The Friends of the ICNHB was not started by the NHB steering committee or the band as a whole. It was formed by two band members and five community members who have an interest in community music. Hill stated that the band believes that the Senior Center should agree to the performance group modification agreement because the band is a unique organization at the Senior Center due to its size, history and the amount of outreach they do in the community. Honohan asked for more specifics on what they were asking for. Hill highlighted what the NHB performance group modification document outlined including the following: OA Preliminary Minutes November 20, 2014 - The NHB would continue to be a performance group at the Senior Center in partnership with the Center and the University of Iowa -Senior Center membership would be required -The Senior Center would make available space for the NHB and all of its small groups -Senior Center would sponsor concerts -The current music and equipment would remain City owned and insured by the City -Promotion of the NHB in the program guide -The band instructors (University of Iowa students) would no longer be employed by the City -All financial services would be the responsibility of the NHB steering committee or designee -The balance that is left in the city managed NHB account at the end of December would be deposited into a University of Iowa account -Future music and equipment would be the owned by the NHB and not stored at the Senior Center -NHB members would be covered by the City's liability insurance as members of the Senior Center -Photocopying charges would be determined at a future time. Kopping related that there are two options for most groups at the Senior Center. They are either a Senior Center group with all funds generated by the group coming back to the Senior Center to support the group's operation, or an independent contractor directs the class and remits 25% of their gross instructional revenue to the Senior Center for the costs associated with having the program at the Senior Center. Kopping noted that in the hybrid that the NHB is proposing the NHB would be collecting fees to support the NHB, but that none of that money would come back to the Senior Center to provide cost recovery for the use of space and city owned equipment by the NHB. Kopping continued by noting that the Senior Center has many programming ties to the University and while she does not wish to compromise the tie with the University for the NHB, this particular relationship is not a unique situation within the Senior Center. For these reasons she could not recommend the option put forth by the NHB for these reasons. Hill inquired what changes she would like to see made. Kopping said that she would like to see the independent contractor agreement in place with the 25% of instructional revenue coming back to the Senior Center. The NHB currently pays the band director and student instructors a total of $9000 per year. Twenty five percent of $9000 is $2250, which would be approximately $40 per band member per year. Hill inquired about the issue of having the Friends of the ICNHB be the independent contractor. Kopping replied that Assistant City Attorney Eric Goers Preliminary Minutes November 20, 2014 wanted to see a very clear line of separation between the ICNHB and the city. It needs to be very clear that any future liability does not fall to the city for the actions of the student instructors, band director, or independent contractor. Kopping noted that she could not say with 100% accuracy what the City Attorney's office would say about the Friends of ICNHB serving as the Independent Contractor and she would need to check with Goers for accurate information. Honohan asked for clarification on what legal status the Friends of the ICNHB had. Musser answered that they are a nonprofit 501 c3 organization. Jannette Hanson expressed that the situation comes down to paying Wehr and the student band instructors since Wehr is unable to become a city employee or an independent contractor. Mitchell inquired what the University of Iowa's objection was to Wehr becoming an employee or an independent contractor. Hill stated that they had concern over a conflict of interest because the students are being paid and she would be their boss and instructor. Felling wanted to know what the situation was with the previous director. Buhman answered that Don Coffman, the previous NHB director, had a very informal arrangement. He was not a city employee and did not receive a stipend. He would occasionally turn in receipts for reimbursement for items related to band instruction and he would be reimbursed. Accounting actually had started to question some of these reimbursements and Kopping and Buhman had planned to approach Coffman about needing another way to handle this when he found a position at another university and moved. When the NHB steering committee was formed we began to pay the band director a stipend through accounts payable. Earlier this year, the NHB steering committee asked Buhman and Kopping to approach human resources to see if the student band instructors could be paid stipends through accounts payable as well, (currently students are part-time temporary city employees). This inquiry raised a red flag for the Director of Human Resources who said that paying Wehr in this manner put the city at risk for liability. Honohan asked what the difference was between this situation and the Voices of Experience. Buhman noted that Mary Cohan, who is a professor at the University of Iowa, has an agreement with the Senior Center and she identifies a director of VOE. In the past the VOE director, who is a University of Iowa music student has been paid a stipend as well. When this situation came to light the VOE director was asked to become a City of Iowa City employee and she has done so. Honohan asked about the carry over balance. Hill responded that the NHB has a city managed account and they would like to take the balance remaining at the end of the year and put it into a University of Iowa account. Holbrook asked if they had already set up this account. Hill said that they had not. Musser stated that fees had been collected for the fall session of band, but that the student 4 Preliminary Minutes November 20, 2014 instructors had not been paid yet. He noted that they were concerned about donations that were given to the band in memory of a past band member. In particular they felt that this money was not City money and should be given to the band. Kopping clarified that this money is City property but it is earmarked, for band use. Holbrook noted that if they move, or put money into a University account that he suspects that it will be a similar situation, while it might be earmarked for the NHB that it might be considered the University's money. Rose Hanson left the meeting. Kopping noted that Goers was planning on sending a letter to members of the band on December 15th explaining that the NHB is now a separate entity from the City of Iowa City. Holbrook inquired about moving the next commission meeting up a week to December 11th to be before the 15th to try and find a solution that will work for all parties involved. REVIEW AND DISCUSSION OF DRAFT ALCOHOL POLICY: Honohan, Felling and Reese agreed to be on the subcommittee that will meet with Eric Goers to assess the proposed alcohol policy. REPORT ON AD HOC SENIOR SERVICES COMMITTEE: Honohan reported that the final Ad Hoc Committee meeting will be held on Monday November 24th. They will be voting on the finalization of their report. OPERATIONAL OVERVIEW Craig Buhman reported that Elder Services will begin serving meals only Monday- Fridays at this congregate meal site. He also said he had met with Geoff Fruin and Kopping to look at the possibility of renting the space commercially. With the kitchen being in its current shape and the limitations that would be placed on a commercial space due to the nutrition program, he believes it would be difficult to rent it. Buhman also reported that it is difficult to know who is charge in the kitchen and that it is difficult to convey information about things that need to be addressed. For example he said that a recycling key was given to the employee and that it is not being utilized. Mitchell mentioned that at the combined Voices of Experience and Reading Aloud event at the library had 97 people attend on Veterans Day. Felling noted that his was impressed with the Milken report. 5 Preliminary Minutes November 20, 2014 COMMISSION DISCUSSION None. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook, Mitchell Preliminary Minutes November 20, 2014 Senior Center Commission Attendance Record Year 2014 Name Term Expires 12/19 1/16 1/30 2/6 2/20 3/3 3/20 5/15 6/19 7/17 10/23 11/20 Chuck Felling 12/31/15 X X X X X X X X X X X X Rose Hanson 12/31/14 X O/E X X X X X X X X X X Jack Hobbs 12/31/16 -- X X X O/E X X X X X X X Mark Holbrook 12/31/14 X X X X X O/E X X X X X X Jay Honohan 12/31/16 X X X X X X X X X X X X Kathy Mitchell 12/31/15 X X X X X X X X X X X X Margaret Reese 12/31/15 X X X O/E X X X X O/E X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member