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HomeMy WebLinkAbout2015-06-18 Info PacketCITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS I131 Council Tentative Meeting Schedule June 18, 2015 IP2 Memo from Asst. City Manager: Update on Black Hawk Mini Park Art Project IP3 Copy of April TIF Presentation from Peter Fischer to University Heights City Council I134 Copy of Email from Public Works Dir. to Feather Lacy: Pedestrian / bicycle access Waterworks Prairie Park Trail IP5 Copy of email response to Police Chief from David Robertson: Wetherby Park IP6 Memo from City Clerk: KXIC Radio Show IP7 Copy of email from Associate Dir. Community Economic Development Diversity Officer Ross Wiburn to Council Member Botchway: ISU News Release - Teaching and Learning Iowa History IP8 Memo from Finance Dir.: Quarterly Financial Summary for Period Ending March 31, 2015 IP9 Police Bar Check Report — May 2015 I1310 Iowa City Area Juneteenth Celebration IP11 Copy of Press Release: City of Iowa City launches redesigned website IP12 Invitation from Kasha Boumedien, Congo Reform Association: World Refuge Day Celebration DRAFT MINUTES IP13 Board of Adjustment: May 13 CITY OF IOWA CITY Date Monday, July 20, 2015 City Council Tentative Meeting Schedule Subject to change June 18, 2015 MINJ Time Meeting Location 4:00 PM Reception prior to meeting TBA (Johnson County) 4:30 PM Joint Meeting / Work Session Monday, July 27, 2015 5:00 PM City Conference Board Emma J. Harvat Hall Work Session Meeting 7:00 PM Special Formal Meeting Tuesday, August 18, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 1, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 15, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 6, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, November 30, 2015 1-6:30 PM Work Session Meeting Ashton House Strategic Planning and Orientation r 06-18-15 p CITY OF IOWA CITY � P2 -ft� WIN j MEMORANDUM �` Date: June 16, 2015 To: Tom Markus, City Manager From: Geoff Fruin, Assistant City Manager Re: Update on Black Hawk Mini Park Art Project In February of 2015, the City Council authorized a contract with Genus Landscape Architects (Des Moines, Iowa) to advance designs on Washington Street (Clinton to Linn) and the north end of the Pedestrian Mall. This contract builds upon the previously completed 2014 Master Plan and subsequent schematic design concepts and will put the City in a position to bid a reconstruction project this upcoming winter for completion in 2016. At this time, staff has not yet determined whether we will recommend proceeding with Washington Street by itself or if we will seek to leverage economies of scale by including the north end of the Pedestrian Mall, including Black Hawk Mini Park. You will recall the Washington Street corridor was given the highest priority in the master plan due to the poor condition of underground utilities and the age of pavement. Perhaps the most exciting component of the entire downtown master plan is the inclusion of a signature community art piece that will anchor Black Hawk Mini Park and activate the surrounding public space. In 2014, the Public Art Advisory Commission led an artist RFQ process that included participation from community members and public presentations by the selected finalists. The process concluded with the selection of internationally renowned artist Dr. Cecil Balmond (http://www.balmondstudio.com). Dr. Balmond has been collaborating with Genus as a member of their design team and is nearing the completion of the concept phase. The concept phase will culminate with a public artist presentation, which is being planned for July 1St. An official announcement with the details of this event will be released next week. Early conceptual renderings have been shared with the staff project team. We are very excited with the direction of the artist and feel the concept will meet the community's master plan expectations regarding scale and community impact. The artist and design team have worked diligently on a concept that respects the history of the park and will continue to allow it serve as flexible space for everyday use, as well as for planned and impromptu public gatherings. A fundraising committee is being formed under the leadership of the Iowa City Downtown District (TCDD). It is expected that the art piece may cost upwards of $500,000 and thus private fundraising will be an essential component to the final implementation. If any member of the City Council would like to be involved in fundraising for the art piece, they can reach out to me or directly to Nancy Bird, Executive Director of the ICDD. More information on the upcoming July 1St public presentation will be released next week. After the concept is unveiled, the design team will work to finalize plans and staff will prepare a recommendation on which components of the larger project to undertake in 2016. Understanding TIF University Heights City Council April 28, 2015 Peter Fisher The Iowa Policy Project I've been studying TIF for many years as a faculty member at UI and as a researcher at the Iowa Policy Project. This past summer, we decided to examine state TIF policy by focusing on a case study of one county — where are the TIF areas, what is TIF being used for, who pays for TIF. What I found was that TIF was wandered very far from its original intent, as a tool to help cities revitalize depressed areas and to expand a region's economic base. How TIF Works $2 m building built in 2011 on a $.5 m lot 3,000,000 No TIF 2,000,000 ■ Total 1,000,000 Valuation 0 112010 112011 17/2012 11/2013 112014 112015 3,000 000 TIF 2,000,000 Created in 2011 or ■ TIF Increment 2012 1,000,000 ■ Base value 0 FY12 FY13 FY14 FY15 FY16 FY17 $2 million commercial structure built on a $500 k lot between Jan. 2 2011 and Dec. 31 2011. Council establishes a TIF area in 2010 (incentive to build it) or 2011, or even 2012. Could have been created earlier; if in 2011, base valuation would have been a little lower (2-1-2010 value) so every increment would have been larger; but they have until the end of 2012 to create a TIF with a base year of Jan. 12010 2 How TIF Diverts Taxes This is an illustration of a typical diversion of taxes; could vary a lot. The Taxes collected are the same —TIF is not automatically an abatement of taxes. But what changes is where those taxes go — most are diverted from the general funds of the city, county and school district to the city TIF fund. Only taxes on the base that existed before TIF, and debt levies, keep going to the county and the schools. 3 The Original Rationale for TIF • To be used in blighted urban neighborhoods. • Recognizes that cities, not schools or counties, have the major responsibility for facilitating and regulating development. • Cities assume some risk in financing or assisting the redevelopment of blighted areas. • But if the redevelopment is a success, schools and counties benefit from higher tax base. • So: TIF allows cities to be repaid for their investment first; then when the proiect is paid for, the TIF ends and the tax base is fully available to all local governments. That's the way TIF started inmost states; part of the urban renewal statute, and limited to blighted or declining urban neighborhoods in need of public and private investment to turn them around. NOW: fast forward to Iowa 40 years Iater.TIF broadened to include anything that could be called "economic development"; can be perpetual, so that schools and counties never get the increased base. Used in areas where there really is no risk. The looseness of Iowa law n So lets see what this actually looks like in JC. Here's an example of one small town that has included most of the city in a TIF area. Not all of it yet, but getting there. What is included? Old commercial area on Main Street, which may make some sense. But also all of the newly developing residential subdivisions, full of families sending their kids to Solon schools, and new commercial areas on the edge of the city along Highway 1. Does Solon need to subsidize residential? What does that have to do with economic development? Why are they doing it? Why subsidize areas that are in prime locations on Hiway 1 and compete with older businesses on Main St.? We will see that the answer is: because it allows them to finance city services with revenues from other places. TIF not equal to subsidies. 5 _ 6 Us mN Cocr Rd F14 :.am5�' Solon ........ TIF Areas WS a � Municipal BouMar Iii st _ W,i — EMM St 4 Buildings — Ri g TIF Districts S is r is 12 So lets see what this actually looks like in JC. Here's an example of one small town that has included most of the city in a TIF area. Not all of it yet, but getting there. What is included? Old commercial area on Main Street, which may make some sense. But also all of the newly developing residential subdivisions, full of families sending their kids to Solon schools, and new commercial areas on the edge of the city along Highway 1. Does Solon need to subsidize residential? What does that have to do with economic development? Why are they doing it? Why subsidize areas that are in prime locations on Hiway 1 and compete with older businesses on Main St.? We will see that the answer is: because it allows them to finance city services with revenues from other places. TIF not equal to subsidies. 5 In Three Cities, Over Half of the Tax Base is tiffed Tiffin56. % Shueyville 55.4 o Oxford 50.7 Coralville 39.7 Swisher 274% Lone Tree 24.0 8.6 North Liber 8.5% Solon 0.996 Iowa City 0% 10% 20% 30% 40% 50% 60% That means that a huge chunk of the tax base in these towns is largely off-limits to the county and to the school district. This is because the taxes on the tiffed base that would normally produce revenue for other governments goes instead to the city TIF fund. NOTE: U -Heights and Hills do not TIF 8.6 8.5% 0.996 That means that a huge chunk of the tax base in these towns is largely off-limits to the county and to the school district. This is because the taxes on the tiffed base that would normally produce revenue for other governments goes instead to the city TIF fund. NOTE: U -Heights and Hills do not TIF Remember: TIF is supposed to be a way to target economic development to a specific area; ED is just one of many city government functions. So How can Shueyville spend most of its property taxes on ED and only a little on all the rest of city services? Well its not; the city's TIF fund has just become a substitute debt service fund or a second general fund for the city, with a big difference: much of the revenue from it is taken from school and county taxes, so school and county taxpayers are really contributing to the city general fund. 7 TIF as a Cash Cow: Share of Property Taxes from TIF Shneyville 83. Tiffin 8.0 Oxford 754% Swisher 38.6% Coralville i8.5% Lone Tree 47.6% Solon 39.9 North Liberty 37.5% Iowa City 1.7 University Heights 0.0% Hills 0.0% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Remember: TIF is supposed to be a way to target economic development to a specific area; ED is just one of many city government functions. So How can Shueyville spend most of its property taxes on ED and only a little on all the rest of city services? Well its not; the city's TIF fund has just become a substitute debt service fund or a second general fund for the city, with a big difference: much of the revenue from it is taken from school and county taxes, so school and county taxpayers are really contributing to the city general fund. 7 For Some Cities, the TIF Fund has become a Second General Fund or a Substitute for the Debt Fund Shueyville Fiscal Year 2012 TIF fund is over 5 times as large as the general fund. What TIF revenue is used for: • City hall/community center • 121h street project A general fund with a difference: It gets its revenue mostly from taxpayers outside the city. In Tiffin, most of it used to pay for water bonds that otherwise would have had to come from water users through higher water fees, or Tiffin taxpayers through a debt service levy. E. Blue lines represent school district boundaries. Look at the CCA district for example; when Tiffin or Oxford or North Liberty or Coralville TIF part of their tax base, note that the resulting increase in CCA taxes is spread over a wide area of Johnson County. And of course, any increase in county taxes is spread county -wide to everyone. Without TIF, state Aid makes up 40% of school funding. When TIF diverts $2 million in school property taxes to the city TIF fund, state aid automatically increases to $4.9 million , and property taxes are raised to $7.1 million, to produce the $10 m in spending authority that the district has. So the impact is on district and state taxpayers, not on school funding itself. But where do those school taxpayers live? All over the district. For a small community, most of the school taxpayers will reside outside the city, so a hug share of taxes are exported. M How TIF Shifts Taxes School Without TIF"a School Taxpayers District: $6 million $10 million spending State Aid > authority City TIF School With TIF School Taxpayers: $7.1 million District: $10 million spending State Aid authority Without TIF, state Aid makes up 40% of school funding. When TIF diverts $2 million in school property taxes to the city TIF fund, state aid automatically increases to $4.9 million , and property taxes are raised to $7.1 million, to produce the $10 m in spending authority that the district has. So the impact is on district and state taxpayers, not on school funding itself. But where do those school taxpayers live? All over the district. For a small community, most of the school taxpayers will reside outside the city, so a hug share of taxes are exported. M Percent of Property Taxes from Outside the City Shneyville 62.196 Tiffin 18.8% Oxford 48.1% Swisher 42.0°b Coralville 130.8% Lone Tree 130.7% Solon 24.10 North Liberty 23.296 Iowa City 0% 10% 20% 30% 40% 50% 60% 70% No wonder TIF use has exploded in the past 10-15 years across the state. 11 Now lets look at what is by far the largest TIF are in the county —the merged Coral Ridge Mall — Highway 6 TIF area that stretches from the west city limits of Coralville to the east city limit, where the Iowa River Landing project is located. Areas were connected by incorporating the 1-80 ROW. The school district boundary splits the area in half— roughly half of the TIF value is in CCA, half in IC. So lets think for a minute about the key rationale for TIF: It encourages cities to promote development that will ultimately increase the tax base not just for the city but for the county and the schools. Yet the mall would have been built anyway (no incentives), and the TIF revenues diverted from CCA are being used largely to redevelop IRL and (presumably) increase ICCSD's tax base. CCA is a clear loser here. 12 i :••. %a` Coralville ............... :•••... TIF Areas • id• TIF Coral Ridge •- Mall - Highwacb ••••• .. Combined Area IblueI Other Areas school Di peao-Ona stdtnc[ ; (cross-hatch) Iowa city School District Now lets look at what is by far the largest TIF are in the county —the merged Coral Ridge Mall — Highway 6 TIF area that stretches from the west city limits of Coralville to the east city limit, where the Iowa River Landing project is located. Areas were connected by incorporating the 1-80 ROW. The school district boundary splits the area in half— roughly half of the TIF value is in CCA, half in IC. So lets think for a minute about the key rationale for TIF: It encourages cities to promote development that will ultimately increase the tax base not just for the city but for the county and the schools. Yet the mall would have been built anyway (no incentives), and the TIF revenues diverted from CCA are being used largely to redevelop IRL and (presumably) increase ICCSD's tax base. CCA is a clear loser here. 12 m mw 1111Er 11,/ Mall/6 TIF: Where Taxes Go, With and Without TIF Diversion 7,407,516 ■ Kirkwood & Other ■ School 14,839,644 Districts 6,660,283 ■ Cit♦ of Coralcille yy��Johnson 4,963,320 County 2,289,052 Without TIF With TIF 13 Wr Mall/6 TIF Forces County & School Property Taxes Higher School District Clear Creek Iowa City Amana Increase in levy rate ($ per thousand) School tax $0.34 $2.83 County tax 0.45 0.45 Other countywide taxes 0.06 0.11 Total $0.85 $3.40 Additional Property Taxes on an average ($200,000) home $80 $319 Because the TIF diverts taxes, school district has to raise rates in order to maintain the allowable level of spending. About 44% of what the schools lose is made up for in state aid through the automatic aid formula, but the remaining 56% must come from higher property tax rates throughout the district. COUNTY- raise rates or cut services; so we can think of the county impact being either higher taxes or the equivalent amount in lower services. Thus Iowa City Taxpayers are paying every year to fund the City of Coraliville's incentives to lure Iowa City businesses to Coralville, and to build hotels that compete with Iowa City hotels. Rural Clear Creek Amana residents are paying $319 to allow the city of Coralville to subsidize development in the Iowa City School district that will never benefit them. Effect on CCA is larger because the Mall area represents a huge share of CCA's tax base. I Responsible TIF Use • Proiect Based: All diverted revenues are used to repay the costs of the original project causing the development (e.g., infrastructure for Coral Ridge) or are rebated to developer (e.g., Plaza Towers in I.C.) • When those project costs are paid, the TIF diversion ends. • Rebates do not exceed what is justified • No continued use of TIF to finance projects elsewhere that couldn't stand on their own. • No use of TIF to pay general costs of city government, tax exempt facilities, lobbyists, etc. Will the project itself generate sufficient revenue to pay the TIF project costs? If it is a rebate, the answer assuredly is yes. e.g, Coral Ridge mall started out fine. But the diversion didn't end when the infrastructure costs were recovered. Used to finance IRL projects that wouldn't generate enough revenue to on their own to cover the costs. So violates bootstraps financing. 15 Questions to Ask • Will the project itself generate sufficient revenue to pay the TI F project costs? (If it is a rebate, the answer is yes.) • Is there a public benefit from this project, or are there features that the city is demanding that the developer would not otherwise incorporate? • Does the project really need incentives, or does it need all of the incentives requested? • If it does need incentives to be profitable, why should the city subsidize a project that the market cannot support? BUT FOR question is important. But that is not the end of it; if the project as proposed would not be built, that means banks will not finance it because the market cannot support it. It doesn't pencil out. Why is it in the public interest to encourage private development that cannot meet the basic market test of viability? What would the project look like in the absence of incentives? Shouldn't we demand that the subsidized project generate immediately at least as much revenue as the alternative would? If the goal is to increase revenue, why give up all of the revenue for 15 or 20 years, when you could have a substantial amount immediately with the alternative? Property tax revenue can be seen as a public benefit; tax base is not, if it does not generate revenue. 1 Marian Karr IN From: Tom Markus Sent: Thursday, June 18, 2015 10:15 AM To: Marian Karr Subject: FW: Please make pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park Trail Please add this to the info packet. From: Ron Knoche Sent: Thursday, June 18, 2015 8:24 AM To: 'Lacy, Feather A' Cc: Jim Throgmorton; Tom Markus; Melissa Clow; Geoff Fruin; briansabrafleck@mac.com; Harris, Diana (contact); Beckett, Susan L; Mike Moran Subject: RE: Please make pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park Trail Ms. Lacy: As you are aware, the Iowa River Trail is under construction at this time. When the trail is completed, the need to go around the gate and go through the water plant site to get into Iowa City will no longer be necessary. The trail will extend along the west side of Dubuque Street over 1-80 and then cross to the east side at the signalized intersection with eastbound off ramp. This connection will shorten the trip by approximately 1.3 miles. There are two issues with putting the short piece of trail in that you request. The first is the federal dollars being used for the project. With every federal aid project, the limits of the project are identified with the concept statement. This then allows the state and federal agencies to review and determine what impacts the project will have and to what level of NEPA document will be required. This area was not identified as an impacted area and therefore is outside of the project limits. Any work done as a part of this project outside of the limits puts all of the federal funding at risk. The second issue is safety. I have concerns with putting a piece of trail/sidewalk in only to push the users back into the drive/roadway. It is not a concern when the gate is closed, but when it is open it could create a false sense of security for the user. As I have mentioned before, I am not opposed to installing the piece of trail/sidewalk you request. I do want to make sure there is a necessity and that is done in a manner that keeps all users safe. The improvement to be done properly would extend the trail/sidewalk to the water plant building which is approximately 680 feet. I estimate this improvement to be around $60,000. It is still a small amount compared to the overall Iowa River Trail Project, but it is of a size that should be planned for. The majority of this project is funded with federal dollars. At this point, it does not make sense to put this funding at risk. I do appreciate your interest in this area. Please feel free to contact if you would like to discuss further. Sincerely, Ron Ronald R. Knoche, PE Public Works Director City of Iowa City 410 East Washington Street Iowa City, Iowa Email: ron-knoche@iowa-city.or� Phone: (319) 356-5138 Cell: (319) 430-3625 Fax: (319) 356-5007 From: Lacy, Feather A [mailto:feather-lacy@uiowa.edu] Sent: Sunday, June 07, 2015 12:40 PM To: Ron Knoche - Cc: Jim Throgmorton; Tom Markus; Melissa Clow; Geoff Fruin; briansabrafleck@mac.com; Harris, Diana (contact); Beckett, Susan L Subject: RE: Please make pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park Trail Ron Knoche: Thanks for your reply about bicycle access into the upper entrance of the Waterworks Prairie Park Trail. The contraction of the new bike trail along Dubuque St is being done right now. In your message you state "We will continue to monitor the need for additional access to this area during times when the Water Plant entrance is closed." I did my own quick monitoring on a recent Saturday morning. After crossing Dubuque St from Linder Rd and being forced to dismount from my bicycle and push it though the tall grass I encountered two women who were also walking around the gate. As I pedaled quickly downhill toward the river I passed one walker and two dog - walkers on the part of the trail that would only be accessed by going around the gate. When I got into town and was enjoying lunch, two friends joined our table. I told them my encounter with 4 people on that route within a matter of minutes, they said that that morning THEY TOO had gone around the gate to get into Iowa City. Please put a paved access into the Park at the upper entrance or tear down the gate. Given that the city already plans to spend $1,727,560 on the new recreational trail, the $1,000 or less that it would cost to add a short access to the upper entrance seems very insignificant. Feather Lacy 319-621-3159 Feather-Lacy�a,uiowa. edu From: Ron Knoche [mailto:Ron-Knoche@iowa-city.org] Sent: Tuesday, January 20, 2015 1:23 PM To: Lacy, Feather A Cc: Jim Throgmorton; Tom Markus; Melissa Clow; Geoff Fruin Subject: RE: Please make pedestrianibicycle access into the upper entrance of the Waterworks Prairie Park Trail Ms. Lacy: Thank you for the email. With the addition of the trail along Dubuque Street, the need to access the trail system from the Water Plant Parking lot will be minimized. We will continue to monitor the need for additional access to this area during times when the Water Plant entrance is closed. The trail and pedestrian bridge project is scheduled to be let in February with construction starting in the Spring. Sincerely, Ron Knoche Ronald R. Knoche, PE Public Works Director AL 1 �• • • R � CIYl7t'BI�Lf'I� 1�^�'iexr' Website: www.icgov.org From: Tom Markus Sent: Friday, January 09, 2015 10:46 AM To: Ron Knoche Cc: Jim Throgmorton Subject: FW: Please make pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park Trail Please prepare a response. From: Lacy, Feather A [mailto:feather-lacy(i�uiowa.edu] Sent: Friday, January 09, 2015 10:06 AM To: James Throgmorton; Tom Markus; Ron Knoche Cc: Lacy, Feather A Subject: Please make pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park Trail Re: Please make pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park Trail To: Jim Throgmorton, Tom Markus and Ron Knoche, I just read the Press Citizen article "In a Dec. 17 memo from city engineer Ron Knoche, who now is the city's public works director, to city manager Tom Markus, Knoche described the project as a new recreational trail that will follow Dubuque Street from Foster Road to the Butler Bridge, and include a pedestrian bridge about 270 feet long above I-80. Knoche said the total estimated cost for the project is $1,727,560." I commend you on this project. While doing this project or sooner, please make a pedestrian/bicycle access into the upper entrance of the Waterworks Prairie Park at Linder Rd. Now pedestrians and bicyclists come across Linder Rd (designated shared road on the Iowa City Trails Map) and then have to go on the grass to get around the giant gate into the Waterworks Prairie Park. There are always many bicycles tracks in the grass around the gate and now probably some in the snow! Feather Lacy 319-621-3159 Feather-Lacy@uiowa.edu From: David Robertson <david1101@msn.com> Sent: Tuesday, June 16, 2015 5:52 PM To: Marcia Bollinger; Council Subject: FW: Wetherby Park From: david1101@msn.com To: sam-hargadine@iowa-city.org Subject: RE: Wetherby Park Date: Tue, 16 Jun 2015 17:48:28 -0500 Thank you for your letter. After the meeting several of us had at the shelter several weeks ago, I was just hoping we could come up with a few ideas that would help long term. At some point, I think the police department will have to put their resources elsewhere. I hope the problems do not return. I will try to discuss the fence with Mike Moran. It is not about fencing off the park, it is about protecting private property from the visitors at the park that have no respect for others or their property. As with the ordinance issue, I was just hoping to some way get the officers some clout where they would not be subject to the verbal abuse and disrespect of minors. The officers have an incredibly hard job and should not have to tolerate that. I am afraid I could not put up with that for 10 minutes, let alone 8 or 10 hours. I do have the greatest respect for the Iowa City Police Department. I want to thank all the officers involved in helping with the problem. They have done a great job getting the park back under control. Please pass along my thanks to officers Mebus and Cash, and the whole department. Thank you again. From: Sam-Hargadine@iowa-city.org To: davidl101@msn.com CC: Council@iowa-city.org; Tom-Markus@iowa-city.org Subject: Wetherby Park Date: Tue, 16 Jun 2015 21:03:39 +0000 Mr. Robertson, This email was forwarded to me. My letter to you sent on June 4, 2015 outlined the strategies that the police department was going to take regarding the problems that you previously brought up. The strategies and police presence have been working and I've received favorable feedback from many of your neighbors. Regarding the loitering ordinance the City Attorney has reviewed the issue and has made the following determination: The City currently has ordinances that prohibit loitering so as to obstruct the public right-of-way or the entrance to a public building or the persons seeking to use the right-of-way or walk into or out of a public building. (City Code Section 8-5-11). ). Absent such an obstruction or other violation of the law "loitering" alone cannot be criminalized. Ordinances that punish the mere act of being in a place that is otherwise open to the public, such as a park, have been struck down by the courts on a number of grounds. Regarding the building of fences Parks and Recreation Director Mike Moran has indicated that they are reluctant to build a fence around a public park. Parks are typically not built to keep people in our out. He did suggest that if you have any questions or problems regarding park management that you give him a call at 356- 5104 or email him at Mike-Moran(djowa-City.org . Thank you again for contacting the City of Iowa City. Regards, Samuel E. Hargadine Chief of Police Iowa City Police Department 410 E. Washington St. Iowa City, IA 52240-1826 From: David Robertson <david 1101(1 ,msn.com> Date: June 13, 2015 at 7:54:28 PM CDT To: "council(iOowa-cit�org" <council(i�iowa-city.org> Subject: Wetherby Park I have not received any response to the email I sent about the disorderly conduct at Wetherby Park. Everything has quieted down since the police have greatly increased their presence at the park. However, we all know that the police do not have the funding to monitor this situation at this pace forever. We need to implement some strategies to help solve the problems long term. We have asked for lighting at the east entrance to the park. We would also like to see a 6 foot high chain link fence along the north border of the park on the east side of the driveway continuing east to the northeast corner of the park. After many discussions, we would like to see an additional city ordinance against loitering. This would give the police department some clout when dealing with issues such as this. The police would not have to enforce it as long as there were no problems. If problems start again, the police would have a law in place that would aid them when they are dealing with situations such as these. I would appreciate it if the council would discuss these issues and respond. Thank you. David W Robertson r CITY OF IOWA CITYL 06-18-15 1P6 #, , ,.,MAI MEMORANDUM Date: June 18, 2015 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show At your June 16th work session, and follow-ups conversations, Council Members agreed to the following schedule for the Wednesday 8AM radio show. At your request a complete summer schedule is provided below. Wednesday June 24 — Botchway July 1 — Mims July 8 — UISG Neal July 15 — Mims July 22 — Hayek July 29 — Throgmorton August 5 — Mims August 12 — Mims August 19 — Mims August 26 — Mims In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Friday June 19 — Throgmorton July 3 (pre-recorded 10 am 7/2) — Botchway July 17 — Botchway August 7 — Dobyns August 21 — Mims Future requests / commitments: Wednesday September 2 — September 9 — September 16 — September 23 — September 30 — October 7 — October 14 — October 21 — October 28 — November 4 — November 11 (pre-recorded 10am 11/10) — November 18 — November 25 — December 2 — December 9 — December 16 — June 18, 2015 Page 2 December 23 — December 30 - Friday September 4 — September 18 — Dobyns October 2 — Dobyns October 16 — Dobyns November 6 — Dobyns November 20 — December 4 — Dobyns December 18 — ** Please remember that KXIC is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. U: radioshowappts.doc From: Kingsley Botchway <Botchway.Kingsley@iowacityschools.org> Sent: Thursday, June 18, 2015 11:02 AM To: Marian Karr Subject: FW: This online course has been approved by the Iowa Department of Education and the cost per licensure renewal credit is $75. Attachments: ISUNewsRelease-TeachingandLearning lowaHistory4272015_kmsed its (1).docx For the packet please. From: Wilburn, A. R [COMXT] [mailto:wilburn@iastate.edu] Sent: Wednesday, June 10, 2015 9:20 AM To: Stephen Murley; Kingsley Botchway Subject: This online course has been approved by the Iowa Department of Education and the cost per licensure renewal credit is $75. Good morning Steve & Kingsley! I want to highlight a new ISU summer course (see attached flier and media release) that you might want to take a look at and pass on to your staff and members of the community. Iowa State University's School of Education will be offering a new course called "Teaching and Learning Iowa History: Iowans and The Civil Rights Movement". This innovative course will be open to members of the public, to university students, and to teachers. The class will explore the history of racial segregation in Iowa and struggles against it, as well as Iowan's role in the national Civil Rights Movement. The course will primarily be taught online and will run July 1-31 this summer. There is one face to face opportunity I believe at a museum. This course is available to interested community members for FREE. University students can take the class for 3 undergraduate or graduate credits. Cost is determined by credit. Iowa teachers also have the opportunity to take the course for 1, 2, or 3 licensure renewal credits. This course has been approved by the Iowa Department of Education and the cost per licensure renewal credit is $75. Here is the link to Dr. Stalwell's bio (instructor) , she is in ISU's Education Department and she has taught in both K-12 and post secondary levels: http://www.katyswalwell.com/bio.html Be well! Ross Wilburn Diversity Officer, Associate Director, Community Economic Development Office Phone: (515) 294-1482 IMA 0 much M..ReM► Propl.. so A, WIM11-. 6 m , — if.. Celebrate 100 Years of Extending Knowledge and Changing lives visit. WMW Extlnsfofo 100ylwrs net NOTICE: All email communications to and from the District's email server are archived in accordance with District policy and procedures. This email communication, including attachments, contains information which may be confidential and/or legally privileged, and may otherwise be exempt from disclosure under applicable law. The information is intended solely for the use of the addressee. If you are not the intended recipient or believe you received this communication in error, please reply to the sender indicating that fact and delete the copy you received. In addition, if you are not the intended recipient or believe you received this communication in error, any unauthorized retention, copying, disclosure, distribution, or other use of the information is strictly prohibited. Thank you. IOWA STATE UNIVERSITY College of Human Sciences FOR IMMEDIATE RELEASE May 21, 2015 Iowa State Announces New Course on Iowa's Civil Rights History Iowa State University's School of Education will be offering a new course called "Teaching and Learning Iowa History: Iowans and The Civil Rights Movement". This innovative course will be open to members of the public, to university students, and to teachers. The class will explore the history of racial segregation in Iowa and struggles against it, as well as Iowan's role in the national Civil Rights Movement. The course will primarily be taught online and will run July 1-31 this summer. This course is available to interested community members for FREE. University students can take the class for 3 undergraduate or graduate credits. Cost is determined by credit. Iowa teachers also have the opportunity to take the course for 1, 2, or 3 licensure renewal credits. This course has been approved by the Iowa Department of Education and the cost per licensure renewal credit is $75. Those taking the course for undergraduate, graduate, or continued education credit will participate in a'Best Practices Workshop Day' on July 15 at Iowa State University as well as an Archives Visit day scheduled for July 22 with participating museums across the state. Further information about the course can be found at: http: //www.education.iastate.edu/graduate-studies/social-cultural- education/talih.html. Registration for the course begins May 1 by contacting the project's technology coordinator, Clyciane Michelini, at clycianeRiastate.edu. Contact Information: - Dr. Katy Swalwell, Project Instructor. 608-852-3056, katyswalwell(&gmail.com - Clyciane Michelini, Project Technology Coordinator. 515-450-2378, clyciane(c&iastate.edu - Erin Meek, Project Assistant. 214-215-7147, eemeek@iastate.edu DISCOVER IOWA'S HISTORY Teaching and Learning Iowa History: Iowans and the Civil Rights Movement FREE Online Course Open to the General Public Sponsored by Iowa State University July 1.31: Online content available July 22: Museum'Arctnves Visit Cilium also available to teachers for licerttttre renewal credit and CITY OF IOWA CITY MEMORANDUM CITY OF 1OWA CITY Date: June 17, 2015 To: City Manager, City Council From: Dennis Bockenstedt, Finance Director Re: Quarterly Financial Summary for Period Ending March 31, 2015 Introduction This memorandum contains the quarterly financial analysis for the City's financial position as of March 31, 2015. This quarterly report does not include budget revisions which were approved as part of the May 5, 2015 formal budget amendment. The quarterly report does include combined summaries of all fund balances, revenues, and expenditures followed by individual summaries of the major funds within the City budget. For this report, we have modified the major funds slightly. We have included the Transit Fund and the Road Use Tax Fund as major funds and removed the CDBG Fund and the Other Shared Revenues Fund. The highlights of the City's quarterly financial report as of March 31 are as follows: Combined Statements All Funds Summary (page 6): The ending fund balance for the quarter ending March 31, 2015, was $177,131,294 compared to the beginning fund balance of $193,652,775 for all funds. Of that amount, $78,902,131 represents fund balance that has been restricted, committed, or assigned. These funds have been reserved for a particular purpose and are not available for general operations. That leaves a balance of $98,229,163 that is unassigned. Revenues by Type (page 7-8): FY 2015 total revenues for all budgetary funds are $89,945,754 compared to the revised budget of $175,651,893 and are 51.2% of the revised budget (found on page 8). Internal service fund revenues are at 79% of their revised budget. Individual funding source highlights are as follows: • Taxes Levied on Property Taxes: FY 2015 revenues are at 55.9% of the revised budget; in line with the first half taxes which were due September 30. Major funds that receive property taxes include the General fund (page 11), Employee Benefits (page 13) and Debt Service (page 14). TIF Revenues: FY 2015 revenues are at 55.2% of the revised budget. They are received in the TIF funds on the same schedule as property taxes. TIF funds are not classified as a major fund. Other City Taxes: FY 2015 revenues are at 59.1% of the revised budget. Major funds that receive other city taxes include the General Fund (page 11), Employee Benefits Fund (page 13) and Debt Service Fund (page 14). Other City Taxes includes Gas and Electric Excise Tax, Hotel/Motel Tax, Mobile Home Tax and Utility Franchise Tax. Gas and Electric Excise Tax and Mobile Home taxes are received around the same time as property taxes. Both have received more than 50% of the revised budget at this time which is in-line with first-half property tax receipts. Hotel/Motel Tax is 65.8% of the revised budget with two of four quarterly payments received. The third payment will be received in June and the fourth payment is received in September but accrued back to this fiscal year since it represents hotel/motel revenues received by the hotels in March through June. Utility Franchise Tax has also received two of four payments. It is at 51.8% of the revised budget. Licenses, Permits & Fees: FY 2015 revenues are at 77% of the revised budget. This revenue is primarily from construction permit and inspection fees in the General Fund (page 11) and cable franchise fees in the enterprise funds. Revenues for construction permit and inspection fees are 85.4% of the revised budget. Cable franchise fees are 58.4% of the revised budget with two of four quarters revenue received. The Cable Television Fund is not a major fund. Use of Money and Property: FY 2015 revenues are at 56.3% of the revised budget. Interest income is 38.3% of the revised budget. The interest rates continue to be low. Interest income is received monthly in some cases and at the end of the investment in other cases. This affects the percentage of interest income since it is not received evenly throughout the year. A separate quarterly investment report is prepared by the Revenue Division. Rents are at 68.5% of the revised budget. Royalties & Commissions are 89.1% of the revised budget. All of the major funds include Use of Money and Property as a revenue source Intergovernmental Revenue: FY 2015 revenues are at 36.8% of the revised budget. The budget for intergovernmental revenue includes a variety of federal, state and other local government revenues that are either for operating or capital assistance. It also includes state backfill for property tax credits and commercial property valuation rollback changes. Major funds that receive property tax backfill include: General Fund (page 11), Employee Benefits (page 13) and Debt Service (page 14). Intergovernmental revenue is a primary revenue source for the Road Use Tax Fund (page 12), the Housing Authority Fund (page 21), and also the Transit Fund (page 16). Other funds receive intergovernmental revenue on an inconsistent basis. o Federal receipts are at 33.6% of the revised budget. Timing of this revenue varies according to the expenditure activity. CDBG and HOME receipts are 27.7% and 45.6% respectively of the revised budget due to accruals and program income which must be used before federal funding. Transit assistance is received in the 4th quarter. Grant funding for CIP projects is usually received on a reimbursement basis and is dependent on the related project schedule. o Property Tax credits and Road Use Tax are in line with the revised budget. o State 28E Agreements are 91.6% of the revised budget. It includes the annual reimbursement from the University of Iowa for fire protection services. The receipt of $1,753,672 is $7,669 less than last year. Factors such as the University share of city-wide square footage and the net cost of Fire operations go into this contract. Charges for Fees and Services: FY 2015 revenues are at 72.2% of the revised budget. All of the major funds include charges for fees and services except for the Employee Benefits fund, Debt Service fund and the Housing Authority. o Building & Development fees are 148.3% of the revised budget. This includes $160,109 in unbudgeted revenues for Developer Fees for sidewalk and paving within Capital Improvement Projects. All other building and development fees are 101.3% of the revised budget. o Police Services revenue is 663.3% of the revised budget. Forfeiture proceeds are budgeted at zero due to their unanticipated nature. Forfeiture revenue totals $131,251 through the third quarter. Special Police Services revenue is 237% of the revised budget with revenue totaling $72,141. o Culture & Recreation fees are 52.9% of the revised budget in the General Fund (page 11). Estimated revenues are overstated due to the combining of Annual Pass and Punch Pass fees into the Admissions category. Year-to-date revenue is more consistent with FY 2014 overall revenue totals than with the revised FY 2015 budget. The utility funds include the major funds Wastewater (page 17), Water (page 18), and Refuse (page 19). Utility billing was converted in March to the Munis financial software. This process recognizes accruals of revenues immediately rather than at fiscal year-end. This increased the revenue totals at the end of March based on consumption and billings, not on receipts. Wastewater revenues and Water revenues are at 66.1% and 66.2% of the revised budget respectively. Refuse fees are on target to reach the revised budget and are at 82.7% received between the Refuse fund and the Landfill fund. Landfill Charges for Services are at 71% of the revised budget. Miscellaneous: FY 2015 revenues are at 58.8% of the revised budget. The miscellaneous revenue category includes fines, contributions and donations, intra -city charges, and other miscellaneous revenues such as reimbursement of expenses. All of the major funds include at least one of the above as a revenue source. Miscellaneous revenue is not received on a consistent basis. o Code enforcement revenue is at 49.3% of the revised budget and is not received on a consistent basis. o Parking fines are at 47% of the revised budget and are receipted in the General Fund (page 11) and the Parking Fund (page 15), based on the type of violation. Parking fines overall are up 20% compared to last year which totaled $513,000. However, the revised budget is estimated at $975,000 which will not be achieved. o Contributions & Donations are 65.4% of the revised budget. Contribution revenue is related to the Animal Shelter, Recreation, Library, Senior Center, UniverCity Housing (from U of 1), and the Animal Shelter replacement project. o Other Miscellaneous Revenue is 38.2% of the revised budget. Revenues include reimbursement of expenses, reimbursement of damages and miscellaneous other income. All major funds receive other miscellaneous revenue. Timing of this revenue is inconsistent. Other Financial Sources: FY 2015 revenues are 22.9% of the revised budget. Sources include debt sales, sale of assets and loans (from external sources). Major funds with Other Financial Sources include the General Fund (page 11), Debt Service (page 14), Wastewater (page 17) and Housing Authority (page 21). o Sale of assets is 68.2% of the revised budget primarily due to actual sales of $1.1 million from the UniverCity program versus $2 million budgeted within the General Fund (page 11). This revenue represents the sale of UniverCity properties back into the community. Airport property was sold totaling $213,893. Sale of equipment and autos totals $55,066 compared to revised budget of $79,519. Note that autos in this section are for the Police and Fire departments. All other departments' vehicular rolling stock inventory is owned by the Equipment Division internal service fund and any disposal of those assets is recorded in the internal service fund. o Loan revenue is at 61.7% of the revised budget. Initial external loan proceeds are at 60.8% of the revised budget. $2 million was budgeted for acquisition of UniverCity homes to be refurbished and resold according to the program guidelines. External financing for acquisition of 7 homes totaling $1,215,900 has been accomplished this year within the General Fund (page 11). External loan repayments are at 64% of the revised budget. The General Fund (page 11), CDBG, HOME, Debt Service (page 14), Wastewater, (page 17), and Housing Authority (page 21) receive external loan repayments. o Debt sales have not occurred as of March 31. Expenditures by State Program by Department (page 9): FY 2015 expenditures for all budgetary funds are 49.7% of the revised budget, including capital improvement projects. Exclusive of capital improvement projects FY 2015 expenditures for all budgetary funds are 71.9% of the revised budget. By Iowa code, the City cannot exceed its budget authority adopted by City Council in any of the nine budgeted program areas. Internal Service funds are not within the budgeted program areas and do not fall under this restriction. The Budgetary Expenditures by Program chart (page 10) presents the actual expenditures for each program area versus its appropriated level. Note that the Enterprise program area depicted in the graph is for operations and debt service only; it is exclusive of Enterprise capital projects for operational monitoring. However; capital projects are part of the Enterprise program for statutory budget compliance. Governmental Capital Projects are a separate program area for state reporting. Highlights by program area and by major fund are as follows: Public Safety: Expenditures are at 70.6% of the revised budget. Major funds include General (page 11) and Employee Benefits (page 13). Public Safety expenditures within the Finance department are primarily for administering the accidental disability medical costs of police and fire personnel who retired due to accidental disability. Year-to-date expenses in the public safety portion of the Employee Benefits fund are 206.2% of the revised budget due to accidental disability medical public safety expenses over budget. These costs vary according to the medical needs of the retirees in the 411 MFPRSI system from accidental disability. • Public Works: No variances to report, expenditures are at 72.2% of revised budget. Major funds include General (page 11) and Road Use Tax (page 12). • Health and Social Services: No variances to report, expenditures are at 70.1 % of the revised budget. The only major fund reporting Health and Social Services is the General fund (page 11). • Culture and Recreation: Expenditures are at 68.2% of the revised budget overall. Parks and Rec Administration is 161.7% of the revised budget due to land acquisition of $280,000 for parkland, which will be amended in the May 5 budget amendment. All expenditures are in the General fund (page 11). • Community and Economic Development: Expenditures are at 45.3% of the revised budget. This area contains a mixture of operating expenses and project oriented expenses such as UniverCity, CDBG, CDBG Supplemental and the HOME program. General Fund expenditures are 60% of the revised budget. This percentage is lower due to the UniverCity program which has year-to-date expenditures at 54.7% of the revised budget of $5.001 million. Initial expenditure to purchase UniverCity houses totals $1.219 million and expenditure for repayment to banks once the houses are sold totals $1.056 million within the March 31 total of $2.736 million expenditures for UniverCity. Expenditures from the funds CDBG, Supplemental CDBG, HOME, MPOJC, and SSMID are all at or lower than 75% of the revised budget with no variances to report for this program. • General Government: Expenditures are 70.9% of the revised budget. Finance department expenditures are 72.9% of the revised budget overall. However the Employee Benefits fund expenditures within the Finance department are 105.5% of the revised budget due to Worker's Comp Insurance payments and Other Professional Services. All other departments' expenditures are in-line with the revised budget at this time. Debt Service (page 14): Expenditures total 42.3% of the revised budget. This percentage is higher than normal for this time of year due to payment of general obligation bond principal for the 2005, 2006 and 2007 issues which were called and paid early in this fiscal year, and will result in interest expense savings. • Governmental Capital Projects: Expenditures are 20.4% of the revised budget. Expenses do not occur evenly throughout the year and vary according to what phase of design or construction the projects are in. • Enterprise: Expenses are at 66.1 % of the revised budget. o Housing Authority expenses are 84.5% of the revised budget (page 21). These expenses are less predictable due to the number of rental assistance payments and to the non -routine nature of property maintenance expenses. o The Public Works department includes several enterprise funds which combined are at 78.6% of the revised budget: ■ Wastewater (page 17): Expenses are at 84.6% of the revised budget due to debt service principal payments paid at the beginning of the year. ■ Water (page 18): Expenses are at 73.4% of the revised budget due to debt service payments at 100% of the revised budget and distribution system expenses at 49.7% of the revised budget. Debt service principal is paid at the beginning of the year. ■ Refuse (page 19): Expenses are on target at 70% of the revised budget. ■ Landfill (page 20): The Landfill fund expenses are slightly high at 78% of the revised budget, due to purchase of land for $352,190 in Landfill Administration. ■ Stormwater: The stormwater fund is not a major fund; however expenses are at 90.5% of the revised budget. Year-to-date expenses remain high due to the 2014 flood purchase of Hesco barriers totaling $152,440 and contracted removal of the Hesco barriers at $49,102. Both expenses have been submitted to Fema and the state for reimbursement. o Transportation Services (pages 15 — 16) includes the Parking and Transit funds which combined are at 133.4% of the revised budget. The parking fund defeased the 2009 Parking revenue bonds in November, resulting in a bond principal payment of $6.2 million in addition to the current year debt schedule. The budget revision for this will be effective in the fourth quarter of this fiscal year. An interfund loan of $2,495,350 was part of the financing for the defeasance to occur. Non -debt operations for both parking and transit are overall less than 75% of the revised budgets with no anomalies to report. o Enterprise capital projects are at 5.9% of the revised budget. Conclusion Overall, the City's revenues and expenditures for the fiscal year are within budget other than the exceptions noted above. Fund balances are stable or had planned decreases for specific issues, such as in Parking for defeasance of the 2009 Parking Revenue Bonds and in Wastewater, due to an interfund loan of $6 million to the North Wastewater Demolition project, which will be repaid as state grant proceeds from sales tax revenue becomes available. The Employee Benefits fund is currently negative, pending receipt of the second -half property taxes which will be received in the fourth quarter. Capital improvement projects, grants and economic development capital acquisitions tend to fluctuate more than operating budgets and often do not compare well against the budget estimates. There are no major trends to be concerned about at the macro level other than interest income, which continues to be low. The Finance Department believes in an open and transparent system, and any of the information presented in this report is available in greater detail if requested. Budoetary Funds General Fund 10** General Fund Special Revenue Funds 2100 Community Dev Block Grant 2110 HOME 2200 Road Use Tax Fund 2300 Other Shared Revenue 2310 Energy Eff & Cons Block Grant 2350 Metro Planning Org of Johnson Co 2400 Employee Benefits 2510 Peninsula Apartments 26** Tax Increment Financing 2820 SSMID-Downtown District Debt Service Fund 5*** Debt Service Permanent Funds 6001 Perpetual Care Enterprise Funds 710* Parking 715* Mass Transit 720* Wastewater 730* Water 7400 Refuse Collection 750* Landfill 7600 Airport 7700 Stormwater 780* Cable Television 79** Housing Authority Capital Project Funds Captial Projects Total Budgetary Funds Non-Buduetary Funds Internal Service Funds 810* Equipment 8200 Risk Management 830* Information Technology 8400 Central Services 8500 Health Insurance Reserves 8600 Dental Insurance Reserves Total Non -Budgetary Funds Total All Funds City of Iowa City All Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Estimated Unassigned Fund Fund Restricted, Fund Balance Transfers Transfers Balance Committed, Balance 7/1/2014 Revenues In Expenditures Out 313112015 Assigned 3131/2015 $ 47,793,327 $ 29,232,151 $ 6,772,714 $ 35,955,849 $ 2,788,635 $ 45,053,707 $29,383,147 $ 15,670,560 (5,447) 326,027 $ 3,963,566 $ 354,698 - (34,117) 1,559,754 (34,117) (4,096) 363,133 - 344,252 7,593 7,192 2,986,632 7,192 4,539,578 5,082,892 293,162 4,267,959 800,161 4,847,513 5,676,604 4,847,513 63 196,086 - 186,539 - 9,611 $ 26,820,959 9,611 48,924 - - - 48,924 48,924 170,860 191,531 265,197 381,147 - 246,441 246,441 1,713,207 5,628,474 - 883,118 6,703,682 (245,118) (245,118) 91,406 53,863 45,691 - 99,578 99,578 19,664 360,569 18,670 361,563 361,563 - 156,318 - 153,000 3,318 3,318 8,868,053 7,681,730 313,758 7,326,658 9,536,883 630,080 8,906,803 115,450 17 - - 115,467 - 115,467 6,867,952 4,214,347 6,439,226 10,262,569 3,930,665 3,328,291 385,583 2,942,708 3,965,749 2,217,003 2,228,882 4,628,785 26,994 3,755,854 1,131,918 2,623,936 24,069,885 8,741,293 3,572,372 8,829,572 10,136,996 17,416,982 8,872,738 8,544,244 11,541,132 6,104,191 1,506,536 6,016,247 1,815,205 11,320,407 3,692,400 7,628,007 890,410 2,183,726 - 2,106,157 100,000 867,979 - 867,979 24,265,434 4,117,627 594,736 3,396,289 3,426,944 22,154,564 20,595,937 1,558,627 430,344 461,217 51,311 277,229 183,056 482,588 100,000 382,588 1,342,320 850,253 - 638,584 50,000 1,503,989 - 1,503,989 1,558,722 396,575 18,750 510,693 60,000 1,403,355 171,354 1,232,000 5,606,540 5,945,676 7,593 6,205,489 33,553 5,320,767 2,863,553 2,457,214 22,942,340 5,441,055 7,962,870 14,883,568 153,247 21,309,450 - 21,309,450 $166,831,816 $ 89,945,754 $ 30,027,107 $ 107,672,762 $30,216,731 $ 148,915,185 $67,826,711 $ 81,088,474 $ 9,869,383 $ 4,645,923 $ $ 3,963,566 $ $ 10,551,740 $ 7,460,973 $ 3,090,767 3,152,696 1,559,754 1,164,274 3,548,176 - 3,548,176 2,551,542 1,570,154 189,624 1,324,688 2,986,632 2,986,632 715,872 160,154 - 226,411 649,614 649,614 10,396,661 5,607,357 5,676,604 10,327,414 3,614,448 6,712,966 134,805 278,603 - 260,876 152,533 - 152,533 $ 26,820,959 $ 13,821,945 $ 189,624 $ 12,616,419 $ - $ 28,216,109 $11,075,421 $ 17,140,689 $193,652,775 $103,767,699 $ 30,216,731 $ 120,289,181 $30,216,731 $177,131,294 $78,902,131 $ 98,229,163 6 City of Iowa City All Funds Revenues by Type FY 2015 Through The Quarter Ended March 31, 2015 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised Budgetary Fund Revenues Property Taxes S 50,046,477 $ 51,608,730 $ 51,608,730 $ 28,8309546 $(22,778,184) 55.9% Delinquent Property Taxes 5,101 - - 3,191 3,191 TIF Revenues 434,670 652,624 652,624 360,569 (292,055) 55.2% Other City Taxes 39309,479 2,594,500 2,594,500 1,532,082 (1,0629418) 59.1% General Use Permits 89,072 74,492 74,492 71,389 (3,103) 95.8% Food & Liq Licenses 100,437 103,933 103,933 78,281 (25,652) 75.3% Professional License 16,610 17,955 17,955 10,759 (7,196) 59.9% Franchise Fees 773,019 679,174 679,174 396,470 (282,704) 58.4% Misc Permits & Licenses 11,679 9,964 9,964 12,299 2,335 123.4% Const Per& Ins Fees 1,427,856 1,356,956 1,356,956 1,158,239 (198,717) 85.4% Misc Lic & Permits 27,998 23,053 23,053 16,971 (6,082) 73.6% Licenses, Permits, & Fees 2,446,671 2,265,527 2,265,527 1,744,408 (521,119) 77.0% Interest Revenues 809,418 871,485 1,038,084 397,815 (640,269) 38.3% Rents 1,208,668 1,315,989 1,315,989 901,379 (414,610) 68.5% Royalties & Commissions 81,630 76,317 76,317 67,994 (8,323) 89.1% Use Of Money And Property 2,099,716 2,263,791 2,430,390 1,367,188 (1,063,202) 56.3% Fed Intergovnt Revenue 19,630,929 19,039,798 21,933,873 7,372,651 (14,561,222) 33.6% Property Tax Credits 72,550 1,083,921 1,083,921 572,112 (511,809) 52.8% Road Use Tax 6,744,663 6,616,545 6,616,545 4,977,224 (1,639,321) 75.2% State 28E Agreements 1,810,341 1,914,181 1,914,181 1,753,672 (160,509) 91.6% Operating Grants 90,067 81,500 81,500 84,126 2,626 103.2% Disaster Assistance 183,941 - 141,615 28,479 (113,136) 20.1% Other State Grants 13,613,286 11,265,256 23,846,593 5,229,883 (18,616,710) 21.9% Local 28E Agreements 981,226 983,711 983,711 831,267 (152,444) 84.5% Intergovernmental 43,127,003 40,984,912 56,601,939 20,849,414 (35,752,525) 36.8% Building & Devlpmt 501,386 340,829 340,829 505,409 164,580 148.3% Police Services 88,193 30,705 30,705 203,656 172,951 663.3% Animal Care Services 9,230 11,420 11,420 7,125 (4,295) 62.4% Fire Services 8,573 10,305 10,305 10,374 69 100.7% Transit Fees 1,384,792 1,290,908 1,290,908 967,717 (323,191) 75.0% Culture & Recreation 768,033 831,155 831,155 439,835 (391,320) 52.9% Library Charges 46 57 57 33 (24) 57.9% Misc Charges For Services 47,228 50,569 50,569 45,472 (5,097) 89.9% Water Charges 8,448,340 9,087,539 9,087,539 5,981,202 (3,106,337) 65.8% Wastewater Charges 12,555,994 12,889,204 12,889,204 8,521,704 (4,367,500) 66.1% Refuse Charges 3,446,255 3,395,719 3,395,719 2,808,106 (587,613) 82.7% Landfill Charges 4,967,453 4,733,705 4,733,705 3,360,986 (1,372,719) 71.0% Stormwater Charges 1,082,733 1,200,000 1,200,000 806,757 (393,243) 67.2% Parking Charges 5,758,372 5,243,427 5,243,427 4,564,443 (678,984) 87.1% Charges For Fees And Services $ 39,066,628 $ 39,115,542 $ 39,115,542 $ 28,222,819 $ (10,892,723) 72.2% City of Iowa City All Funds Revenues by Type FY 2015 Through The Quarter Ended March 31, 2015 $60,000,000 $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 All Funds Budgetary Revenues by Type FY2015 Through the Quarter Ended March 31, 2015 2014 2015 2015 2015 2015 Pct of 4 b ao co Actual Budget Revised Year -to -Date Variance Revised Code Enforcement $ 415,839 $ 455,386 $ 455,386 $ 224,484 $ (230,902) 49.3% Parking Fines cy¢e• egg 512,997 975,000 975,000 458,592 (516,408) 47.0% Library Fines 8 Fees 175,666 182,418 182,418 117,006 (65,412) 64.1% Contrib & Donations 729,355 286,139 362,300 236,858 (125,442) 65.4% Printed Materials 46,507 39,569 39,569 37,281 (2,288) 94.2% Animal Adoption 9,557 11,264 11,264 10,912 (352) 96.9% Misc Merchandise 55,924 64,174 64,174 56,370 (7,804) 87.8% Intra -City Charges 2,849,665 2,739,292 2,739,292 2,061,849 (677,443) 75.3% Other Misc Revenue 719,079 1,769,300 1,769,302 675,991 (1,093,311) 38.2% Special Assessments 979 - 276 276 Miscellaneous 5,515,568 6,522,542 6,598,705 3,879,619 (2,719,098) 58.9% Debt Sales 20,114,973 8,893,180 8,893,180 - (8,893,180) 0.0% Sale Of Assets 2,701,837 2,086,450 2,136,969 1,458,004 (678,965) 68.2% Loans 3,312,749 2,553,787 2,753,787 1697,914 (1,055,873) 61.7% Other Financial Sources 26,129,559 13,533,417 13,783,936 3,155,918 (10,628,018) 22.9% Total Budgetary Revenues $ 172,180,871 $ 159,541,585 $ 175,651,893 $ 89,945,754 $(85,706,139) 51.2% Non -Budgetary Fund Revenues Internal Service Funds $ 17,136,846 $ 17,500,617 $ 17,500,617 $ 13,821,945 $ (3,678,672) 79.0% Total Non -Budgetary Revenues $ 17,136,846 $ 17,500,617 $ 17,500,617 $ 13,821,945 $ (3,678,672) 79.0% Total Revenues - All Funds $ 189,317,717 $ 177,042,202 $ 193,152,510 $ 103,767,699 $(89,384,811) 53.7% $60,000,000 $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 All Funds Budgetary Revenues by Type FY2015 Through the Quarter Ended March 31, 2015 i FY 2015 Revised ■ FY 2015 Year -to -Date 4 b ao co �\k4,¢ QaoQ Qa¢Q �etOd Q¢tl` +VP Oa ¢�o4¢ac 4C o¢ `a �¢¢ No aJ¢c cy¢e• egg k¢a `r¢� O O Oe`p IN"'J5 C¢a�¢s i FY 2015 Revised ■ FY 2015 Year -to -Date City of Iowa City All Funds Expenditures by State Program by Department FY 2015 Through The Quarter Ended March 31, 2015 City Council 2014 2015 2015 (42,674) Pct of City Clerk Actual Revised Year -to -Date 2015 Variance Revised Budaetary Funds Expenditures 676,519 713,474 489,196 (224,278) 68.6% Finance $ 382,989 $ 252,590 $ 533,182 $ 280,592 211.1% Police 12,248,973 13,079,020 8,890,806 (4,188,214) 68.0% Fire 7,401,786 7,688,638 5,525,582 (2,163,056) 71.9% Neighborhood & Dvlpmnt Services 1,521,519 1 542 613 973,203 (569,410) 63.1% Public Safety 21,555,267 22,562,862 15,922,773 (6,640,089) 70.6% Parks Maintenance 504,217 501,047 344,192 (156,855) 68.7% Public Works 5,844,896 7 094,368 5,139,536 (1,954,832) 72.4% Public Works 6,349,113 7,595,415 5,483,728 (2,111,687) 72.2% Planning & Community Dvlpmnt 264,333 303,841 213,062 (90,779) 70.1% Health and Social Services 264,333 303,841 213,062 (90,779) 70.1% Park and Rec Adminstration 362,159 324,202 524,192 199,990 161.7% Recreation 2,852,525 3,066,959 1,971,364 (1,095,595) 64.3% Parks Maintenance 2,429,858 2,521,186 1,578,718 (942,468) 62.6% Cemetery 317,669 348,377 219,455 (128,922) 63.0% Library 5,877,520 6,038,379 4,172,082 (1,866,297) 69.1% Senior Center 825,124 936,159 564,204 (371,955) 60.3% Culture and Recreation 12,664,855 13,235,261 9,030,015 (4,205,246) 68.2% Parks Maintenance 518,415 693,040 275,721 (417,319) 39.8% Neighborhood & Dvlpmnt Services 10,460,235 12,940,439 5,905,307 (7,035,132) 45.6% Community and Economic Dvlpmnt 10,978,650 13,633,479 6,181,028 (7,452,451) 45.3% City Council 123,298 116,138 73,464 (42,674) 63.3% City Clerk 533,845 507,040 375,766 (131,274) 74.1% City Attorney 676,519 713,474 489,196 (224,278) 68.6% City Manager 1,500,672 1,893,442 1,271,247 (622,195) 67.1% Finance 3,806,925 4,239,012 3,091,058 (1,147,954) 72.9% Park and Rec Adminstration 397,884 658,196 459,586 (198,610) 69.8% General Government 7,039,143 8,127,302 5,760,317 (2,366,985) 70.9% Debt Service 13,160,156 17,315,399 7,326,658 (9,988,741) 42.3% Capital Projects 17,042,914 67,100,753 13,669,909 (53,430,844) 20.4% City Manager 747,541 688,565 510,693 (177,872) 74.2% Housing Authority 7,614,681 7,343,842 6,205,489 (1,138,353) 84.5% Public Works 25,328,039 26,702,640 20,986,848 (5,715,792) 78.6% Transportation Services 10,838,933 11,166,568 14,891,354 3,724,786 133.4% Airport 363,552 358,380 277,229 (81,151) 77.4% Enterprise Capital Projects 20,313,054 20,477,181 1,213,659 (19,263,522) 5.9% Enterprise 65,205,800 66,737,176 44,085,272 (22,651,904) 66.1% Total Budgetary Expenditures $ 154,260,231 $ 216,611,489 $ 107,672,762 $ (108,938,727) 49.7% Non -Budgetary Funds Expenditures Finance $ 11,248,926 $ 12,211,319 $ 8,652,853 $ (3,558,466) 70.9% Public Works 4,511,328 6 643,635 3,963,566 (2,680,069) 59.7% Internal Service 15,760,254 18,854,954 12,616,419 (6,238,535) 66.9% Total Non -Budgetary Expenditures $ 15,760,254 $ 18,854,954 $ 12,616,419 $ (6,238,535) 66.9% Total Expenditures - All Funds $ 170,020,485 $ 235,466,442 $ 120,289,181 $(115,177,262) 51.1% 50,000,000 47,500,000 45,000,000 42,500,000 40,000,000 37,500,000 35,000,000 32,500,000 30,000,000 27,500,000 25,000,000 22,500,000 20,000,000 17,500,000 15,000,000 12,500,000 50,000,000 7,500,000 5,000,000 2,500,000 City of Iowa City All Funds Budgetary Expenditures by Program March 31, 2015 (excluding Capital Projects) OAF 1� a F ¢ ca� aca ooF `a�6 O RF Lo 10 v, FY 2015 Revised ■ FY 2015 Year -to -Date Fund Balance*, July 1 Revenues: City of Iowa City General Fund (1000 - 1023) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 44,499,871 $ 20,676,017 $ 47,793,327 $ 47,793,327 $ - 100.0% Property Taxes $ 28,437,600 $ 29,486,191 $ 29,486,191 16,476,646.31 $ (13,009,545) 55.9% Delinquent Property Taxes 2,626 - - 1,836.07 1,836 35.4% Other City Taxes 2,947,501 2,231,144 2,231,144 1,316,039.96 (915,104) 59.0% Licenses And Permits 1,659,843 1,574,249 1,574,249 1,340,439 (233,810) 85.1% Use Of Money And Property 647,032 753,220 753,220 337,354 (415,866) 44.8% Intergovernmental 2,789,683 3,401,207 3,401,207 2,969,780 (431,427) 87.3% Charges For Fees And Services 1,357,363 1,268,550 1,268,550 993,457 (275,093) 78.3% Miscellaneous 4,502,885 4,666,881 4,666,881 3,241,650 (1,425,231) 69.5% Other Financial Sources 5,565,082 4,635,094 4,685,613 2,554,949 (2,130,664) 54.5% Sub -Total Revenues 47,909,615 48,016,536 48,067,055 29,232,151 (18,834,904) 60.8% Transfers In: 29,808,720 5,666,299 25,314,110 29,383,147 4,069,037 116.1% Operating Transfers In 10,870,809 8,782,808 8,782,808 6,772,714 (2,010,094) 77.1% Sub -Total Transfers In 10,870,809 8,782,808 8,782,808 6,772,714 (2,010,094) 77.1% Total Revenues & Transfers In $ 58,780,424 $ 56,799,344 $ 56,849,863 $ 36,004,865 $ (20,844,998) 63.3% Expenditures by Department: City Council $ 123,298 $ 116,138 $ 116,138 $ 73,464 $ (42,674) 63.3% City Clerk 533,845 507,040 507,040 375,765 (131,275) 74.1% City Attorney 676,519 713,474 713,474 489,196 (224,278) 68.6% City Manager 1,500,672 1,755,623 1,893,442 1,271,247 (622,195) 67.1% Finance 3,475,824 3,964,604 3,895,885 2,741,124 (1,154,761) 70.4% Police 12,248,973 12,819,029 13,079,021 8,890,806 (4,188,215) 68.0% Fire 7,401,786 7,688,638 7,688,638 5,525,581 (2,163,057) 71.9% Parks and Recreation 7,382,727 8,068,508 8,113,008 5,373,228 (2,739,780) 66.2% Library 5,877,520 6,038,379 6,038,379 4,172,082 (1,866,297) 69.1% Senior Center 825,124 898,159 936,159 564,204 (371,955) 60.3% Planning & Community Development 7,075,647 6,902,481 7,445,790 4,634,370 (2,811,420) 62.2% Housing and Inspection Service 1,521,519 1,542,613 1,542,613 973,203 (569,410) 63.1% Neighborhood & Development Services 8,597,166 8,445,094 8,988,403 5,607,573 (3,380,830) 62.4% Public Works 1,142,899 1,298,916 1,298,916 871,578 (427,338) 67.1% Sub -Total Expenditures 49,786,353 52,313,602 53,268,503 35,955,849 (17,312,654) 67.5% Transfers Out: Capital Project Fund 769,848 522,665 522,665 184,764 (337,901) 35.4% GO Bond Abatement 158,624 140,000 140,000 - (140,000) 0.0% General Levy 190,470 190,087 190,087 142,565 (47,522) 75.0% Emergency Fund 1,656,058 - - - - Transfers Out - Transit Fund 2,858,163 2,971,842 2,971,842 2,228,882 (742,961) 75.0% Misc Transfers Out 67,452 62,422 62,422 232,425 170,003 372.3% Sub -Total Transfers Out 5,700,615 3,887,016 3,887,016 2,788,635 (1,098,381) 71.7% Total Expenditures & Transfers Out $ 55,486,968 $ 56,200,618 $ 57,155,519 $ 38,744,484 (18,411,035) 67.8% Fund Balance*, June 30 $ 47,793,327 $ 21,274,743 $ 47,487,671 $ 45,053,707 $ (2,433,963) 94.9% Restricted / Committed /Assigned 29,808,720 5,666,299 25,314,110 29,383,147 4,069,037 116.1% Unassigned Balance $ 17,984,607 $ 15,608,444 $ 22,173,561 $ 15,670,560 $ (6,503,000) 70.7% IE City of Iowa City Road Use Tax (2200) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 12 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised Fund Balance*, July 1 $ 2,841,586 $ 3,291,337 $ 4,539,578 $ 4,539,578 $ - 100.0% Revenues: Intergovernmental Fed Intergovnt Rev $ - $ - $ - $ 11,143 $ 11,143 Other State Grants 49,057 - - 14,187 14,187 Road Use Tax 6,744,663 6,616,545 6,616,545 4,977,224 (1,639,321) 75.2% Charges For Fees And Services Building & Devlpmt 22,735 26,345 26,345 49,309 22,964 187.2% Miscellaneous Misc Merchandise 2,041 3,179 3,179 - (3,179) 0.0% Other Misc Revenue 35,879 11,691 11,691 29,975 18,284 256.4% Other Financial Sources Sale Of Assets - - 1,054 1,054 Sub -Total Revenues 6,854,375 6,657,760 6,657,760 5,082,892 (1,574,868) 76.3% Transfers In: Transfers In -Govt Activities 405,477 390,883 390,883 293,162 (97,721) 75.0% Sub -Total Transfers In 405,477 390,883 390,883 293,162 (97,721) 75.0% Total Revenues & Transfers In $ 7,259,852 $ 7,048,643 $ 7,048,643 $ 5,376,054 $ (1,672,589) 76.3% Expenditures: Road Use Tax Administration $ 2,095 $ 77,406 $ 77,406 $ 77,691 $ 285 100.4% Sidewalk Inspection 43,653 77,001 77,001 65,155 (11,846) 84.6% Traffic Engineering 782,966 1,441,637 1,441,637 1,034,901 (406,736) 71.8% Streets System Maintenance 3,873,283 4,028,272 4,028,272 3,090,212 (938,060) 76.7% Sub -Total Expenditures 4,701,997 5,624,316 5,624,316 4,267,959 (1,356,357) 75.9% Transfers Out: Capital Project Fund 561,617 715,000 715,000 571,250 (143,750) 79.9% Misc Transfers Out 298,247 305,214 305,214 228,911 (76,304) 75.0% Sub -Total Transfers Out 859,864 1,020,214 1,020,214 800,161 (220,054) 78.4% Total Expenditures & Transfers Out $ 5,561,861 $ 6,644,530 $ 6,644,530 $ 5,068,119 $ (1,576,411) 76.3% Fund Balance*, June 30 $ 4,539,578 $ 3,695,450 $ 4,943,691 $ 4,847,513 $ (96,178) 98.1% Restricted / Committed /Assigned - - - - - Unassigned Balance $ 4,539,578 $ 3,695,450 $ 4,943,691 $ 4,847,513 $ (96,178) 98.1% 12 City of Iowa City Employee Benefits (2400) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Property Taxes Delinquent Property Taxes Other City Taxes Intergovernmental Property Tax Credits State 28E Agreements Miscellaneous Other Misc Revenue Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 1,791,164 $ 1,806,806 $ 1,713,207 $ 1,713,207 $ - 100.0% $ 9,356,929 $ 9,088,654 $ 9,088,654 $ 5,078,595 $ (4,010,059) 55.9% 864 - - 566 566 159,183 153,182 153,182 90,259 (62,923) 58.9% - 181,337 181,337 91,622 (89,715) 50.5% 281,548 289,994 289,994 315,605 25,611 108.8% 11,341 1,703 1,703 51,828 50,125 3043.3% $ 9,809,865 $ 9,714,870 $ 9,714,870 $ 5,628,474 $ (4,086,396) 57.9% Expenditures: General Government Employee Benefits $ 359,450 $ 343,127 $ 343,127 $ 362,067 $ 18,940 105.5% Public Safety Employee Benefits 354,640 252,590 252,590 521,051 268,461 206.3% Sub -Total Expenditures 714,090 595,717 595,717 883,118 287,401 148.2% Transfers Out: Empl Benefits Levy to Gen Fund & RUT 9,173,732 8,938,242 8,938,242 6,703,682 (2,234,561) 75.0% Sub -Total Transfers Out 9,173,732 8,938,242 8,938,242 6,703,682 (2,234,561) 75.0% Total Expenditures & Transfers Out Fund Balance*, June 30 Restricted / Committed /Assigned Unassigned Balance $ 9,887,822 $ 9,533,959 $ 9,533,959 $ 7,586,799 $ (1,947,160) 79.6% $ 1,713,207 $ 1,987,717 $ 1,894,118 $ (245,118) $ (2,139,236) -12.9% $ 1,713,207 $ 1,987,717 $ 1,894,118 $ (245,118) $ (2,139,236) -12.9% 13 City of Iowa City Debt Service Fund (5000 - 5999) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Property Taxes Delinquent Property Taxes Other City Taxes Use Of Money And Property Interest Revenues Intergovernmental Property Tax Credits Charges For Fees And Services Building & Development Other Financial Sources Loan Repayments Debt Sales Sub -Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 5,820,298 $ 5,279,826 $ 8,868,053 $ 8,868,053 $ 3,588,227 100.0% $ 11,976,629 $12,753,095 $ 12,753,095 $ 7,126,662 $ (5,626,433) 55.9% 1,125 - - 789 789 202,795 210,174 210,174 125,783 (84,391) 59.8% 64,998 94,615 94,615 43,862 (50,753) 46.4% - 255,652 255,652 127,683 (127,969) 49.9% - 123,456 123,456 176,381 183,735 183,735 133,494 (50,241) 72.7% 2,660,000 - - - - 15,081,928 13,497,271 13,497,271 7,681,730 (5,815,541) 56.9% Transfers In Transfers -In 6,515,322 1,125,849 1,125,849 313,758 (812,091) 27.9% Sub -Total Transfers In 6,515,322 1,125,849 1,125,849 313,758 (812,091) 27.9% Total Revenues & Transfers In $ 21,597,250 $14,623,120 $ 14,623,120 $ 7,995,488 $ (6,627,632) 54.7% Expenditures: $ 8,868,053 $ 6,122,547 $ 6,175,774 $ 9,536,883 $ 3,361,109 154.4% Financial Services & Charges $ 545 $ - $ - $ - $ - 95.1% Issuance Costs 11,962 - - - - 161.6% GO Bonds Principal 11,200,000 11,864,100 15,399,100 6,475,000 (8,924,100) 42.0% GO Bonds Interest 1,872,314 1,840,964 1,840,964 813,990 (1,026,974) 44.2% Revenue Bonds Interest 75,335 75,335 75,335 37,668 (37,668) 50.0% Sub -Total Expenditures 13,160,156 13,780,399 17,315,399 7,326,658 (9,988,741) 42.3% Transfers Out: Misc Transfers Out 5,389,339 - - - - Sub -Total Transfers Out 5,389,339 - - - - Total Expenditures & Transfers Out $ 18,549,495 $13,780,399 $ 17,315,399 $ 7,326,658 $ (9,988,741) 42.3% Fund Balance*, June 30 $ 8,868,053 $ 6,122,547 $ 6,175,774 $ 9,536,883 $ 3,361,109 154.4% Restricted / Committed /Assigned 662,658 662,658 662,658 630,080 (32,578) 95.1% Unassigned Balance $ 8,205,395 $ 5,459,889 $ 5,513,116 $ 8,906,803 $ 3,393,687 161.6% 14 City of Iowa City Parking (7100 - 7102) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Misc Parking Revenue Charges For Fees And Services Parking Charges Miscellaneous Parking Fines Other Misc Revenue Sub -Total Revenues Transfers In: Transfer In - Interfund Loan from Landfill Re: Transfer In - Tax Increment Financing ') Bond Ordinance Transfer Sub -Total Transfers In Total Revenues & Transfers In Expenditures: Parking Administration On Street Operations Parking Ramp Operations Parking Debt Service Sub -Total Expenditures 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 6,428,562 $ 5,822,487 $ 6,867,952 $ 6,867,952 $ - 100.0% $ 44,062 $ 47,422 $ 47,422 $ 6,286 $ (41,136) 13.3% 84,472 - - - - 5,013,414 4,608,236 4,608,236 3,959,511 (648,725) 85.9% 197,578 475,000 475,000 175,836 (299,164) 37.0% 25,079 36,969 36,969 72,714 35,745 196.7% 5,364,605 5,167,627 5,167,627 4,214,347 $ (953,280) 81.6% - - 2,495,350 2,495,350 18,850 - - 840,350 843,550 843,550 3,943,876 3,100,326 467.5% 859,200 843,550 843,550 6,439,226 5,595,676 763.3% $ 6,223,805 $ 6,011,177 $ 6,011,177 $ 10,653,573 $ 4,642,396 177.2% $ 1,082,938 $ 1,175,094 $ 1,175,094 $ 869,763 $ (305,331) 74.0% 741,712 912,967 912,967 564,644 (348,323) 61.8% 1,095,959 1,317,936 1,317,936 854,612 (463,324) 64.8% 838,300 832,250 832,250 7,973,550 7,141,300 958.1% 3,758,909 4,238,247 4,238,247 10,262,569 6,024,322 242.1% Transfers Out: Capital Improvement Projects 1,185,156 500,000 500,000 (103,318) (603,318) -20.7% ') Debt Service Transfers 840,350 843,550 843,550 3,943,875 3,100,325 467.5% Interfund Loan Repayment to Landfill - - - 90,108 90,108 Sub -Total Transfers Out 2,025,506 1,343,550 1,343,550 3,930,665 2,587,115 292.6% Total Expenditures & Transfers Out $ 5,784,415 $ 5,581,797 $ 5,581,797 $ 14,193,234 $ 8,611,437 254.3% Fund Balance*, June 30 $ 6,867,952 $ 6,251,867 $ 7,297,332 $ 3,328,291 $ (3,969,041) 45.6% Restricted / Committed /Assigned 1,919,908 1,679,996 1,679,996 385,583 (1,294,413) 23.0% Unassigned Balance $ 4,948,044 $ 4,571,871 $ 5,617,336 $ 2,942,708 $ (2,674,628) 52.4% 15 City of Iowa City Transit (7150 - 7151) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Parking Ramp Revenue Intergovernmental Fed Intergovnt Rev Other State Grants Local 28E Agreements Charges For Fees And Services Transit Fees Misc Charges For Svc Refuse Charges Parking Charges Miscellaneous Printed Materials Misc Merchandise Other Misc Revenue Sub -Total Revenues Transfers In: Transfers In - General Fund Transfer In - Transit Property Tax Levy Transfer In - Operations to Bus Reserve Sub -Total Transfers In Total Revenues & Transfers In Expenditures: Mass Transit Admin Mass Transit Operations Fleet Maintenance Court St Transportation Center Bus Replacement Reserve Sub -Total Expenditures Transfers Out: Capital Project Fund InterFund Loan Repay Landfill Bus Reserve Transfers Out Sub -Total Transfers Out Total Expenditures & Transfers Out Fund Balance*, June 30 Change in Accounting Method Adjusted Fund Balance*, June 30 Restricted / Committed /Assigned Unassigned Balance 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 3,859,793 $ 3,501,775 $ 3,965,749 $ 3,965,749 $ - 100.0% $ 6,952 $ 11,353 $ 11,353 $ 1,820 $ (9,533) 16.a% 128,739 124,530 124,530 109,952 (14,578) 88.3% 1,400,381 1,400,144 1,400,144 - (1,400,144) 0.0% 975,113 548,941 865,741 525,283 (340,458) 60.7% 37,803 32,844 32,844 26,641 (6,203) 81.1% 1,384,792 1,290,908 1,290,908 967,717 (323,191) 75.0% 410 3,000 3,000 485 (2,515) 16.2% 1,738 1,541 1,541 703 (838) 45.6% 631,383 618,141 618,141 578,412 (39,729) 93.6% - - - 30 30 376 1,361 1,361 1,098 (263) 80.7% 23,050 - - 4,862 4,862 4,590,737 4,032,763 4,349,563 2,217,003 (2,132,560) 51.0% 2,858,163 2,971,842 2,971,842 2,228,882 (742,961) 75.0% (614,007) - - - - 2,244,156 2,971,842 2,971,842 2,228,882 (742,961) 75.0% $ 6,834,893 $ 7,004,605 $ 7,321,405 $ 4,445,885 $ (2,875,521) 60.7% $ 385,144 $ 446,316 $ 446,316 $ 362,686 (83,630) 81.3% 4,961,243 4,298,021 4,298,021 3,157,020 (1,141,001) 73.5% 1,570,311 1,651,527 1,651,527 1,003,416 (648,111) 60.8% 163,326 148,457 148,457 105,663 (42,794) 71.2% - - 384,000 - (384,000) 0.0% 7,080,024 6,544,321 6,928,321 4,628,785 (2,299,536) 66.8% 207,596 54,000 54,000 (15,300) (69,300) -28.3% 55,324 56,388 56,388 42,294 (14,094) 75.0% (614,007) - - - (351,087) 110,388 110,388 26,994 (83,394) 24.5% $ 6,728,937 $ 6,654,709 $ 7,038,709 $ 4,655,779 $ (2,382,930) 66.1% $ 3,965,749 $ 3,851,671 $ 4,248,445 $ 3,755,854 $ (492,591) 88.4% 3,965,749 3,851,671 4,248,445 3,755,854 (492,591) 88.4% 1,131,918 1,745,925 1,064,718 1,131,918 67,200 106.3% $ 2,833,831 $ 2,105,746 $ 3,183,727 $ 2,623,936 $ (559,791) 82.4% 16 City of Iowa City Wastewater Treatment (7200 - 7201) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Licenses And Permits Misc Permits & Lic Intergovernmental Disaster Assistance Other State Grants Use Of Money And Property Interest Revenues Royalties & Commiss Charges For Fees And Services Misc Charges For Svc Wastewater Charges Refuse Charges Miscellaneous Misc Merchandise Other Misc Revenue Sub -Total Revenues: 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 24,137,050 $ 23,311,727 $ 24,069,885 $ 24,069,885 $ - 100.0% $ 7,484 $ 6,604 $ 6,604 $ 7,649 $ 1,045 115.8% 2,923 - - 6,502 6,502 $ 17,424,282 21,924 - - - - Expenditures: 195,639 291,054 457,652 136,490 (321,162) 29.8% 277 274 274 166 (108) 60.6% 2,016 360 360 1,266 906 351.7% 12,555,994 12,889,204 12,889,204 8,521,704 (4,367,500) 66.1% 1,223 1,026 1,026 670 (356) 65.3% 1,375 524 524 4,149 3,625 791.8% 65,360 94,567 94,567 62,697 (31,870) 66.3% 12,854,215 13,283,613 13,450,211 8,741,293 (4,708,918) 65.0% Transfers In: Interfund Loans - - 200,000 - (200,000) 0.0% ') Bond Ordinance Trans 4,570,067 4,559,962 4,559,962 3,572,372 (987,590) 78.3% Sub -Total Transfers In 4,570,067 4,559,962 4,759,962 3,572,372 (1,187,590) 75.1% Total Revenues & Transfers In $ 17,424,282 $ 17,843,575 $ 18,210,173 $ 12,313,665 $ (5,896,508) 67.6% Expenditures: $ 17,491,447 $ 18,792,846 $ 24,897,846 $ 18,966,568 $ (5,931,278) 76.2% Wastewater Administration $ 1,616,982 $ 1,634,979 $ 1,644,979 $ 1,274,737 $ (370,242) 77.5% Wastewater Treatment Plant Ops 2,876,190 3,041,683 3,136,683 2,251,748 (884,935) 71.8% Lift Stations - 361,934 361,934 - (361,934) 0.0% Wastewater Collection Systems 754,414 619,388 619,388 628,187 8,799 101.4% Wastewater Debt Service 4,668,682 4,674,900 4,674,900 4,674,900 - 100.0% Sub -Total Expenditures 9,916,268 10,332,884 10,437,884 8,829,572 (1,608,312) 84.6% Transfers Out: Capital Project Fund 3,005,112 3,900,000 3,900,000 564,624 (3,335,376) 14.5% ') Debt Service Funding 4,570,067 4,559,962 4,559,962 3,572,372 (987,590) 78.3% Interfund Loans - - 6,000,000 6,000,000 - 100.0% Sub -Total Transfers Out 7,575,179 8,459,962 14,459,962 10,136,996 (4,322,966) 70.1% Total Expenditures & Transfers Out $ 17,491,447 $ 18,792,846 $ 24,897,846 $ 18,966,568 $ (5,931,278) 76.2% Fund Balance', June 30 $ 24,069,885 $ 22,362,456 $ 17,382,212 $ 17,416,982 $ 34,770 100.2% Restricted / Committed /Assigned 9,975,266 9,860,329 9,860,328 8,872,738 (987,590) 90.0% Unassigned Balance $ 14,094,619 $ 12,502,127 $ 7,521,884 $ 8,544,244 $ 1,022,360 113.6% 17 City of Iowa City Water (7300 - 7301) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Royalties & Commiss Intergovernmental Other State Grants Charges For Fees And Services Water Charges Miscellaneous Printed Materials Misc Merchandise Intra -City Charges Other Misc Revenue Other Financial Sources Sale Of Assets Sub -Total Revenues 2014 Actual 2015 Budget 2015 Revised 2015 Year -to -Date 2015 Variance Pct of Revised $ 12,138,269 $ 10,762,018 $ 11,541,132 $ 11,541,132 $ - 100.0% $ 153,347 $ 144,253 $ 144,253 $ 79,874 $ (64,379) 55.4% 750 1,000 1,000 - (1,000) 0.0% 723 913 913 616 (297) 67.5% 270 270 8,442,090 9,081,670 9,081,670 6,015,078 (3,066,592) 66.2% 13 - - 28 28 1,506,536 8,537 12,350 12,350 7,889 (4,461) 63.9% 2,000 2,000 2,000 2,000 - 100.0% 9,068 370 370 (1,612) (1,982) -435.7% 11,055 - - 48 48 Water Administration 8,627,583 9,242,556 9,242,556 6,104,191 (3,138,365) 66.0% Transfers In: ') Bond Ordinance Transfers In 2,010,315 2,008,715 2,008,715 1,506,536 (502,179) 75.0% Sub -Total Transfers In 2,010,315 2,008,715 2,008,715 1,506,536 (502,179) 75.0% Total Revenues & Transfers In $ 10,637,898 $ 11,251,271 $ 11,251,271 $ 7,610,727 $ (3,640,544) 67.6% Expenditures: 3,506,595 4,256,340 4,256,340 1,815,205 (2,441,135) 42.6% Water Administration $ 1,178,390 $ 1,249,557 $ 1,249,557 $ 937,594 $ (311,963) 75.0% Water Treatment Plant Ops 1,989,276 2,175,052 2,262,052 1,453,337 (808,715) 64.2% Water Distribution System 1,410,846 1,356,585 1,377,978 684,908 (693,070) 49.7% Water Customer Service 1,109,258 1,234,130 1,250,130 913,266 (336,864) 73.1% Water Public Relations 55,724 70,400 70,400 37,627 (32,773) 53.4% Water Debt Service 1,984,946 1,989,515 1,989,515 1,989,515 - 100.0% Sub -Total Expenditures 7,728,440 8,075,239 8,199,632 6,016,247 (2,183,385) 73.4% Transfers Out: Capital Project Fund 1,151,955 1,914,400 1,914,400 - (1,914,400) 0.0% ') Debt Service Funding 2,010,315 2,008,715 2,008,715 1,506,536 (502,179) 75.0% GO Bond Abatement 344,325 333,225 333,225 308,669 (24,556) 92.6% Sub -Total Transfers Out 3,506,595 4,256,340 4,256,340 1,815,205 (2,441,135) 42.6% Total Expenditures & Transfers Out $ 11,235,035 $ 12,331,579 $ 12,455,972 $ 7,831,452 $ (4,624,520) 62.9% Fund Balance*, June 30 $ 11,541,132 $ 9,681,710 $ 10,336,431 $ 11,320,407 $ 983,976 109.5% Restricted / Committed /Assigned 4,175,379 4,194,487 4,194,579 3,692,400 (502,179) 88.0% Unassigned Balance $ 7,365,753 $ 5,487,223 $ 6,141,852 $ 7,628,007 $ 1,486,155 124.2% 18 City of Iowa City Refuse Collection (7400) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Licenses And Permits General Use Permits Use Of Money And Property Interest Revenues Charges For Fees And Services Refuse Charges Miscellaneous Other Misc Revenue Total Revenues Expenditures: Refuse Administration Refuse Operations Yard Waste Collection Curbside Recycling Collection White Goods/Bulky Collection Sub -Total Expenditures Transfers Out: Capital Project Fund Sub -Total Transfers Out Total Expenditures Fund Balance*, June 30 Restricted / Committed /Assigned Unassigned Balance 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 719,427 $ 744,514 $ 890,410 $ 890,410 $ - 100.0% $ 6,325 $ 5,500 $ 5,500 $ (150) $ (5,650) -2.7% 1,095 1,131 1,131 155 (976) 13.7% 3,050,265 3,009,096 3,009,096 2,183,673 (825,423) 72.6% 74 2,255 2,255 48 (2,207) 2.1% $ 3,057,759 $ 3,017,982 $ 3,017,982 $ 2,183,726 $ (834,256) 72.4% $ 509,622 $ 514,763 $ 514,763 $ 378,313 $ (136,450) 73.5% 1,208,826 1,286,089 1,286,089 932,313 (353,776) 72.5% 326,884 303,344 303,344 203,696 (99,648) 67.2% 688,554 728,641 728,641 481,709 (246,932) 66.1% 152,890 173,968 173,968 110,126 (63,842) 63.3% 2,886,776 3,006,805 3,006,805 2,106,157 (900,648) 70.0% - 100,000 100,000 - 100,000 100,000 $ 2,886,776 $ 3,006,805 $ 3,006,805 $ 2,206,157 $ (800,648) 73.4% $ 890,410 $ 755,691 $ 901,587 $ 867,979 $ (33,608) 96.3% $ 890,410 $ 755,691 $ 901,587 $ 867,979 $ (33,608) 96.3% 19 City of Iowa City Landfill (7500 - 7504) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Intergovernmental Other State Grants Charges For Fees And Services Refuse Charges Landfill Charges Miscellaneous Contrib & Donations Misc Merchandise Other Misc Revenue Sub -Total Revenues 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 24,616,339 $ 24,092,806 $ 24,265,434 $ 24,265,434 $ - 100.0% $ 49,537 $ 70,894 $ 70,894 $ 60,450 $ (10,444) 85.3% 50,245 50,118 50,118 44,217 (5,901) 88.2% 12,242 - 392,531 383,760 383,760 616,671 232,911 160.7% 4,967,453 4,733,705 4,733,705 3,360,986 (1,372,719) 71.0% 713 - - 382 382 747,087 20,219 19,376 19,376 20,839 1,463 107.6% 35,541 30,210 30,210 14,082 (16,128) 46.6% 5,528,481 5,288,063 5,288,063 4,117,627 (1,170,436) 77.9% Transfer In: Interfund Loans 235,836 88,514 88,514 310,794 222,280 351.1% Misc Transfers In 6,421,324 747,087 747,087 283,942 (463,145) 38.0% Sub -Total Transfers In 6,657,160 835,601 835,601 594,736 (240,865) 71.2% Total Revenues & Transfers In $ 12,185,641 $ 6,123,664 $ 6,123,664 $ 4,712,363 $ (1,411,301) 77.0% Expenditures: Landfill Administration $ 736,362 $ 667,905 $ 664,752 $ 866,190 $ 201,438 130.3% Landfill Operations 3,486,272 3,608,305 3,588,235 2,453,611 (1,134,624) 68.4% Solid Waste Surcharge Reserve 91,666 99,379 99,379 76,488 (22,891) 77.0% Sub -Total Expenditures 4,314,300 4,375,589 4,352,366 3,396,289 (956,077) 78.0% Transfers Out: Capital Project Funding 1,800,922 650,000 650,000 647,653 (2,347) 99.6% Misc Transfers Out 6,421,324 747,087 747,087 283,941 (463,146) 38.0% Interfund Loan - - - 2,495,350 2,495,350 Sub -Total Transfers Out 8,222,246 1,397,087 1,397,087 3,426,944 2,029,857 245.3% Total Expenditures & Transfers Out $ 12,536,546 $ 5,772,676 $ 5,749,453 $ 6,823,233 $ 1,073,780 118.7% Fund Balance*, June 30 $ 24,265,434 $ 24,443,794 $ 24,639,645 $ 22,154,564 $ (2,485,081) 89.9% Restricted / Committed /Assigned 22,423,720 20,703,026 20,868,669 20,595,937 (272,732) 98.7% Unassigned Balance $ 1,841,714 $ 3,740,768 $ 3,770,976 $ 1,558,627 $ (2,212,349) 41.3% 20 City of Iowa City Housing Authority (7900 - 7922) Fund Summary FY 2015 Through The Quarter Ended March 31, 2015 Fund Balance*, July 1 Revenues: Use Of Money And Property Interest Revenues Rents Royalties & Commissions Intergovernmental Fed Intergovnt Rev Miscellaneous Other Misc Revenue Other Financial Sources Loan Repayments Sale Of Assets Sub -Total Revenues Misc Transfers In Sub -Total Transfers In Total Revenues & Transfers In Expenditures: 2014 2015 2015 2015 2015 Pct of Actual Budget Revised Year -to -Date Variance Revised $ 6,115,885 $ 6,162,829 $ 5,606,540 $ 5,606,540 $ - 100.0% $ 11,169 $ 23,025 $ 23,025 $ 201 $ (22,824) 0.9% 212,816 203,286 203,286 173,143 (30,143) 85.2% 26,487 28,516 28,516 24,304 (4,212) 85.2% 6,720,374 7,101,264 7,101,264 5,690,952 (1,410,312) 80.1% 20,648 16,338 16,338 19,089 2,751 116.8% 41,173 21,408 21,408 37,987 16,579 177.4% 285,500 - - - - 7,318,167 7,393,837 7,393,837 5,945,676 (1,448,161) 80.4% 1,158 - - 7,593 7,593 1,158 - 7,593 7,593 $ 7,319,325 $ 7,393,837 $ 7,393,837 $ 5,953,269 $ (1,440,568) 80.5% Voucher Program $ 6,891,723 $ 6,676,165 $ 6,676,165 $ 5,810,032 $ (866,133) 87.0% Public Housing Program 722,958 667,677 667,677 395,457 (272,220) 59.2% Sub -Total Expenditures 7,614,681 7,343,842 7,343,842 6,205,489 (1,138,353) 84.5% Transfers Out: Operating Subsidy - PILOT Gen Fund 18,414 18,727 18,727 14,045 (4,682) 75.0% Misc Transfers Out - Director Reimb 25,575 26,010 26,010 19,508 (6,502) 75.0% General Fund - UniverCity program 170,000 - - - - Sub -Total Transfers Out 213,989 44,737 44,737 33,553 (11,184) 75.0% Total Expenditures & Transfers Out $ 7,828,670 $ 7,388,579 $ 7,388,579 $ 6,239,042 $ (1,149,537) 84.4% Fund Balance*, June 30 $ 5,606,540 $ 6,168,087 $ 5,611,798 $ 5,320,767 $ (291,031) 94.8% Restricted / Committed /Assigned 2,830,484 2,775,386 2,854,395 2,863,553 9,158 100.3% Unassigned Balance $ 2,776,056 $ 3,392,701 $ 2,757,403 $ 2,457,214 $ (300,189) 89.1% 21 Iowa City Police Department and University of Iowa DPS ` �p p °F Bar Check Report - May, 2015 Zd1524�� u 405L�70A of Alcohol Under the Legal Age (PAULA) Under 21 Charges ifp �rR re. lective of Iowa City Police activity and University of Iowa Police Activity 3.. _1, 0 Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthlv Totals Checks Bar Under2l PAULAr3c Prev 12 Month Totals I Under2l PAULA ks Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 120 0 0 0 0 0 0 0 (Airliner 223 1 0 0 7 7 0.3181818 0.3181818 (American Legion 140 0 0 11 0 0 0 0 Atlas World Grill 165 0 0 0 �Bardot Iowa 4 2 0 15 4 0 0.2666667 0 i Baroncini" 0 0 0 ]Basta 176 0 0 0 ]Blackstone" 297 0 0 0 ]Blue Moose" 436 4 0 0 35 4 2 0.1142857 0.0571429 ]Bluebird Diner 82 0 0 0 ]Bob's Your Uncle *" 260 0 0 0 ]Bo -James 200 2 0 0 19 0 0 0 0 ] Bread Garden Market & Bakery " 0 0 0 Brix 0 0 0 ] Brothers Bar & Grill, [It's] 556 10 1 4 143 22 23 0.1538462 0.1608392 ]Brown Bottle, (The]" 289 0 0 0 ]Buffalo Wild Wings Grill & Bar' 189 0 0 0 1 0 0 0 0 ]Cactus 2 Mexican Grill (314 E BurlinE 1 0 0 2 0 6 0 3 ]Cactus Mexican Grill (245 s. Gilbert) 1 0 0 4 0 0 0 0 ]Caliente Night Club 498 0 0 0 6 0 0 0 0 ]Carl & Ernie's Pub & Grill 92 0 0 0 4 0 0 0 0 ]CarlosO'Kelly's— 299 0 0 0 ]Chili Yummy Yummy Chili 0 0 0 ]Chipotle Mexican Grill 119 0 0 0 ]Clarion Highlander Hotel 0 0 0 ]Clinton St Social Club 1 0 0 5 0 0 0 0 Wednesday, June 17, 2015 Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - May, 2015 P015 .JUN 17 P116615wn of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numb rC,ajR reflective of Iowa City Police activity and University of Iowa Police Activity i •. ''t,l f t, -. , Busines§'Name Occupancy (occupancy loads last updated Oct 2008) =university of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Club Car, [The] 56 0 0 0 1 0 0 0 0 Coach's Corner 160 0 0 0 5 0 0 0 0 Colonial Lanes- 502 0 0 0 Dave's Foxhead Tavern 87 0 0 0 7 0 0 0 0 DC's 120 13 5 0 135 58 7 0.4296296 0.0518519 Deadwood, [The] 218 0 0 0 19 0 0 0 0 IDevotay- 45 0 0 0 Donnelly's Pub 49 0 0 0 6 0 0 0 0 ]Dublin Underground, [The] 57 0 0 0 7 0 0 0 0 ] Eagle's, [Fraternal Order of) 315 0 0 0 ]Eden Lounge 1 0 0 12 2 0 0.1666667 0 ]ElBanditos 25 0 0 0 ]EI Cactus Mexican Cuisine 0 0 0 ]EI Dorado Mexican Restaurant 104 0 0 0 ] EI Ranchero Mexican Restaurant 161 0 0 0 ]Elks #590,[BPO] 205 0 0 0 ] Englert Th eatre- 838 0 0 0 ]Fieldhouse 178 8 7 3 91 24 10 0.2637363 0.1098901 ]FilmScene 0 0 0 1 0 0 0 0 ]First Avenue Club- 280 1 0 0 10 0 1 0 0.1 ] Formosa Asian Cuisine- 149 0 0 0 ]Gabes' 261 0 0 0 10 0 0 0 0 ]George's Buffet 75 0 0 0 16 0 0 0 0 ]Givanni's- 158 0 0 0 ]Godfather's Pizza 170 0 0 0 ]Graze- 49 0 0 0 Wednesday, June 17, 2015 Page 2 of 5 Iowa City Police Department and University of Iowa DPS 4. ] °,1pp�' (Bar, Check Report - May, 2015 2015 JUNPIOlseSSlbr) bf)Acicohol Under the Legal Age (PAULA) Under 21 Charges Numl?�r�,argreflective of Iowa City Police activity and University of Iowa Police Activity r i Business Name Occupancy (occupancy loads last updated Oct 2008) = university of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Grizzly's South Side Pub 265 1 0 0 29 0 0 0 0 Hilltop Lounge, [The] 90 0 0 0 33 0 0 0 0 (Howling Dogs Bistro 0 0 0 IC ugly's 72 2 0 0 42 0 0 0 0 �IndiaCafe 100 0 0 0 ]Iron Hawk 0 0 0 ]Jimmy lack's Rib Shack 71 0 0 0 ]Jobsite 120 5 0 0 40 0 0 0 0 ]Joe's Place 281 0 0 0 33 0 0 0 0 ]Joseph's Steak House— 226 0 0 0 ] Linn Street Cafe 80 0 0 0 ]LosPortales 161 0 0 0 ]Martini's 200 6 3 0 67 42 11 0.6268657 0.1641791 ]Masala 46 0 0 0 ]Mekong Restaurant— 89 0 0 0 ---- ]Micky's^ 98 0 0 0 4 0 0 0 0 ]Mill Restaurant, [The]" 325 0 0 0 1 0 0 0 0 ] Moose, [Loyal Order ot] 476 0 0 0 ] Motley Cow Cafe— 82 0 0 0 ] Noodles & Company— 0 0 0 ]OkobojiGrill— 222 0 0 0 ]Old Capitol Brew Works 294 0 0 0 ]One -Twenty -Six 105 0 0 0 ]Orchard Green Restaurant- 200 0 0 0 ]Oyama Sushi Japanese Restaurant 87 0 0 0 ]Pagliai's Pizza— 113 0 0 0 Wednesday, lune 17, 2015 Page 3 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - May, 2015 2M JUN 17 PM 1: 1 Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Nub, R16 &-leFfle#tective of Iowa City Police activity and University of Iowa Police Activity Business Name Occupancy (occupancy loads last updated Oct 2008) =University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under 21 PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Panchero's (Clinton St)— 62 0 0 0 Panchero's Grill (Riverside Dr)— 95 0 0 0 Pints 180 5 0 0 68 11 1 0.1617647 0.0147059 Pit Smokehouse- 40 0 0 0 Pizza Arcade 0 0 0 1 0 0 0 0 Pizza Hut— 116 0 0 0 (Players 114 0 0 0 ]Quinton's Bar & Deli 149 0 0 0 9 0 0 0 0 (Rice Village 0 0 0 ]Ride 0 0 0 1 0 0 0 0 ]Ridge Pub 0 0 0 ] Riverside Theatre- 118 0 0 0 ]Saloon— 120 0 0 0 2 0 0 0 0 ]Sam's Pizza 174 0 0 0 ]Sanctuary Restaurant, [The] 132 0 0 0 ]Shakespeare's 90 0 0 0 17 '0 0 0 0 ]Sheraton 0 0 0 1 0 0 0 0 ]Short's Burger & Shine— 56 0 0 0 1 0 0 0 0 ]Short's Burger Eastside 0 0 0 ]Sports Column 400 8 0 0 96 28 13 0.2916667 0.1354167 ]Studio 13 206 2 0 0 13 0 0 0 0 ]Summit. [The] 736 18 2 3 120 45 42 0.375 0.35 ]Sushi Popo 84 0 0 0 ]Szechuan House 0 0 0 ]Takanami Restaurant— 148 0 0 0 ]Taqueria Acapulco 0 0 0 Wednesday, June 17, 2015 Page 4 of 5 Iowa City Police Department F nd University of Iowa DPS Bar Check Report - May, 2015 2015 JUS! 17 PH l: l Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbe S( r4 rie i0l- of Iowa City Police activity and University of Iowa Police Activity ICVfA CIT'f.10Vi; . Business Name Occupancy Monthly Totals Prev 12 Month Totals Under 21 PAULA— (occupancy loads last updated Oct 2008)Bar Bar Ratio Ratio ©= University of Iowa Under2l PAULA Under2li PAULA Checks Checks (Prev 12 Mo) (Prev 12 Mo) ❑TCB 250 3 0 0 70 0 0 0 0 ❑Thai Flavors 60 0 0 0 ❑Thai Spice 91 0 0 0 ❑Times Club @ Prairie Lights 60 0 0 0 ❑Trumpet Blossom Caf6 94 0 0 0 ❑Union Bar 854 6 4 0 112 27 21 0.2410714 El VFW Post #3949 197 0 0 0 ❑Vine Tavern, [The] 170 2 0 0 16 12 0 75 ❑ Wig & Pen Pizza Pub- 154 0 0 0 ❑Yacht Club, [Iowa City]- 206 3 0 0 22 0 1 0 El Yen Ching 0 0 0 ❑Z'Mariks Noodle House 47 0 0 0 0.1875 0.125 0.0454545 Totals 108 2410 1390 286 147 0.2057554 0.1057554 Off Premise 0 0 14 0 0 155 0 0 Grand Totals 24 1 302 * includes outdoor seating area exception to 21 ordinance Wednesday, June 17, 2015 Page 5 of 5 IOWA CITY AREA 07M 12x6 pm Saturday June 27 Robert A Lee Recreation Center Building & Grounds 220 S. Gilbert St, Iowa City, IA 52240 FREE FOOD &PARKING ♦ DRAWINGS ♦ EULENSPIEGEL PUPPET SHOW RHYTHM OF JUNETEENTH COMMUNITY DRUMMERS ♦ BALLOON DROP ♦ DREAM CENTER YOUTH PERFORMANCE GROUPS ♦ GARDEN TOURS ♦ BLOOD DRIVE ♦ HEALTH FAIR ♦ HISTORICAL DISPLAYS FUNK DADDIES ♦ THEATRICAL PLAY & TALKBACK Sponsors include Veridian Credit Union, Iowa City Parks & Rec Department, Johnson County Social Services, Johnson County Partnership for Protecting Children, Iowa City Human Rights Commission, Big Brothers Big Sisters, New Pioneer Co-op & Southgate Development. Event schedule online at http://icjunefeenth.wordpress.com. From: City of Iowa City<CityoflowaCity@public.govdelivery.com> Sent: Thursday, June 18, 2015 1:35 PM To: Marian Karr Subject: City of Iowa City launches redesigned website Q SHORE Having trouble viewing this email? View it as a Web page. «°� IOWA CITY FOR IMMEDIATE RELEASE Date: Thursday, June 18, 2015 Contact: Shannon McMahon, Communications Coordinator Phone: 319-356-5058 City of Iowa City launches redesigned website The City of Iowa City recently launched a redesigned website at www.ic og v.org. City staff worked with a professional web development team from the Information Technology Services department at the University of Iowa to create the new look and functionality of the site. A few features of the redesigned website include: • Enhanced search functionality • Device responsiveness so the site can be easily viewed whether on a desktop, laptop or mobile device • Site -wide compliance with the Americans with Disabilities Act, Section 508 of the Rehabilitation Act of 1973 and the Iowa Human Rights Act, so the site can be easily accessed by individuals with visual or other impairments • Google Translate button located at the bottom of each page • Quicker viewing of documents • Enhanced calendar system In conjunction with the redesign of the City's website, the City is also rolling out a new email subscription service using GovDelivery. As its name implies, GovDelivery works exclusively with federal, state and municipal government agencies, providing digital communications services for more than 550 clients nationwide. Visit the City's website, www.ic og v_org, and click on "News and Media" or use this link https://public.govdelivM.com/accounts/IAIOWA/subscriber/new to sign up for news releases, newsletters and text message notifications. For more information, contact Communications Coordinator Shannon McMahon at 319-356- 5058 or Shannon-mcmahon(djowa-city.org. CONGO REFORM ASSOCIATION • Iowa - TV ( o-vN e G. Re: WORLD REFUGEE DAY (June 20, 2015) Dear Sir, Mr., Mrs., Miss, and MS: You are cordially invited to attend the World Refugee Day Celebration hosted by the Congo Reform Association of Iowa on June 20, 2015 at the Coralville Public Library (1401 5th St., Coralville) from 10:00am to 12:00pm. Our theme of the day is "With Courage, Let Us All Combine". Attached, please find a copy of the event program. If you have any questions or concerns, please do not hesitate to contact us at the following: Tom Sandersfeld (319) 521-4633 Kasha Boumedien (319) 202-0610 We look forward to seeing you, Tom Sandersfeld Congo Reform Association (319) 521-4633 IP12 c �-r c tcll) c ,I - ,-.<,I— -0 -0 M _-x -.7 C-7 CA cA fv IP12 WORLD REFUGEE DAY "With Courage, Let Us All Combine" June 20, 2015 loam - 12pm Coralville Public Library 10:00 am Word of Order from the MC Please observe I minute of silence in remembrance of the lives lost while fleeing conflict and in camps 10:05 am Prayer 10:10 am Presentation of Guests 10:25 am Speeches 10:25 am - Community Representative 10:35 am - Coralville Mayor/Representative 10:45 am - Congo Reform Association 10:55 am Entertainment Cultural dances and poems from various groups, and refreshments 11:35 am Gifts Presentation of gifts to the entertaining groups 11:45 am Word of Thanks Cn 11:50 am Closing Prayer and Departure 2-< �0 r -a cn N) MINUTES PRELIMINARY BOARD OF ADJUSTMENT MAY 13, 2015 — 5:15 PM EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Brock Grenis, Becky Soglin MEMBERS ABSENT: STAFF PRESENT: Sarah Walz, Susan Dulek OTHERS PRESENT: Pat McArtor, Brian Boelk, John Roffman CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Grenis outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDERATION OF THE APRIL 8, 2015 MEETING MINUTES: Baker moved to approve the minutes. Chrischilles seconded the motion. A vote was taken and the motion carried 5-0 SPECIAL EXCEPTION ITEM EXC15-00006: Discussion of an application submitted by Pat McArtor to reduce the required front building setback for a garage to be located in the Neighborhood Stabilization Residential (RNS-12) zone located at 1031 E. Market St. Walz presented the staff report, showing an aerial map of the area, located on the corner of Clapp Street and Market Street, which are both one-way streets. Walz explained that this is a small lot, 4550 square feet, 5000 is the minimum that is allowed in that zone today. This is a corner lot, and on corner lots property has to provide two front setbacks. In the case of an accessory structure such as a garage, it has to meet the principal building setback to allow for a pattern on the street so that buildings are located at different setbacks along the street frontage. The buildings along the Clapp Street frontage are much closer to the street. Walz showed a rendering of what the applicant is asking to do, he would like to put the garage over into the side yard because there is very little rear yard that is private from the street. The applicant could put the garage close to house, but would lose the private yard space for the house. The applicant is seeking to reduce the setback from the required 10 feet to 3 feet (8 feet from the sidewalk vs. 15 feet from the sidewalk). He would rely on the existing curb cut and then curve the new driveway Board of Adjustment May 13, 2015 Page 2 of 9 over to garage. The current parking pad in front of the house is no longer allowed in code, and with this proposal the applicant will be removing some of that parking pad. The new driveway would be 10 feet wide that will slowly widen to 16 feet at the entrance to the garage, and is about 15 feet from the house which preserves the existing patio/backyard space. Walz did not review all the criteria listed in the staff report, but stated that this application doesn't change the way the cars will come into the site, and are eliminating some of the temptation to park in the front yard, and the existing hedge provides some screening. Staff recommends approval of special exception EXC15-00006, to reduce the required front setback along the Clapp Street frontage from 10 feet to 3 feet for property located at 1031 East Market Street, subject to the following conditions: • Substantial compliance with the site plan submitted. • Substantial compliance with the elevation proposed, with the garage being sided with a similar size/width lap as the house. • Removal of paving between the driveway and walkway leading to the house as proposed by staff. • The applicant will secure a minor modification to establish the curb cut on Market Street as a legally approved curb cut. Walz explained that the last condition was based on the current regulations which were not in place at the time the home was originally built. Since this home is not located on an arterial street and there are no traffic concerns, this is just a formality to make this a legal curb cut. Baker asked Walz to review the discussion about the amount of concrete to be removed. Walz explained that the 4 foot sidewalk would remain, and the driveway would be 10 feet wide that slowly tapers out to 16 feet for the entrance of the garage. The building official will work with the applicant to determine where the driveway will begin to taper wider. Walz showed again the aerial map of the area with the new paved area drawn in. Goeb asked if the driveway would be gravel and Walz stated is has to be concrete. Baker asked if there were any response from neighbors on the notification of this application. Walz said she did have neighbors stop in to ask about it, but once she explained what was happening the neighbors did not have any objections. Goeb asked if this home was owner -occupied and Walz confirmed it is. Grenis invited the applicant to come forward to address the Board. Pat McArtor (1031 E. Market Street) is the owner of the property and was ready to address any questions the Board might have of him. He explained that he looked at many options for the garage, it is a high density area with no alley and wanted to construct a garage without losing his backyard privacy. The Board had no additional questions for the applicant. Grenis opened the public hearing. Hearing none, Grenis closed the public hearing. Board of Adjustment May 13, 2015 Page 3 of 9 Baker moved to approve special exception EXC15-00006, submitted by Pat McArtor to reduce the required front building setback for a garage to be located in the Neighborhood Stabilization Residential (RNS-12) zone located at 1031 E. Market St., subject to the following conditions: • Substantial compliance with the site plan submitted. • Substantial compliance with the elevation proposed, with the garage being sided with a similar sizetwidth lap as the house. • Removal of paving between the driveway and walkway leading to the house as proposed by staff. • The applicant will secure a minor modification to establish the curb -cut on Market Street as a legally approved curb cut. Chrischilles seconded the motion. Baker stated that regarding EXC15-00006 he concurs with the findings set forth in the Staff report of May 13 and conclude that the general and specific criteria are satisfied unless amended or opposed by another Board member he recommends that the Board adopt the findings in the staff report for the approval of this application. Grenis concurs with Baker. Chrischilles concurs. Soglin concurs. A vote was taken and the motion carried 5-0. Grenis declared the motion for the special exception approved, noting that anyone wishing to appeal the decision to a court of record may do so within 30 days after the decision is filed with the City Clerk's Office. SPECIAL EXCEPTION ITEM EXC15-00007: Discussion of an application submitted by John Roffman to reduce principal building setbacks for property located in the General Industrial (1-1) zone at 2264 S. Riverside Drive. Walz showed the location of the property on the zoning map, it is at the corner of McCollister Boulevard and South Riverside Drive. The property is next to OPRS-12, manufactured housing park and is across the street from another set of 1-1 properties as well as public property such as wetlands and floodplain and right-of-ways. The applicant is asking for two different setback reductions, the ability to reduce the 100 foot setback that is required for principle buildings in the industrial zone from residential properties as well as to reduce the requirement of the adjacent residential zone along the street front of 40 feet. In the Staff report, Walz explains that in the 1-1 zone there are a number of different uses allowed that are less than compatible with residential zones. In Iowa City there are not the real heavy industries with smoke stacks and such, but there are light manufacturing uses which can be noisy or have a lot of outdoor storage. Of all the uses allowed in this zone self -storage is probably the most benign because there is very little activity happening in the buildings other than when people are moving items in and out. Walz explained that the buildings would screen the residential properties from the active areas of the site, as all the buildings open to the interior of the site. Additionally the applicant has proposed to not illuminate the backside of the buildings facing the residential areas. Board of Adjustment May 13, 2015 Page 4 of 9 Walz discussed the findings of the specific criteria. The situation is peculiar to the property in question in this case because it is unusual for an industrial area to about a residential zone and in this case it abuts it on two property lines, so it reduces the amount of property that can be used for active building space. The setback from McCollister Boulevard is along the widest part of McCollister Boulevard and the City Engineer has reviewed the area and has said there is no need for an additional right-of-way and that setback requirement is really for the protection of residential properties. Therefore the practical difficulty for complying with the setback requirements is it will drastically reduce the amount of space they can use on the property. Within the purpose of the setback regulation, in terms of reflecting the building scale, the general character of the area, the opportunities for light, air and fire protection, these buildings that are proposed closest to the manufactured housing site are one-story buildings that are 20 feet or lower. A 20 foot setback is a standard rear yard setback is required in residential zones so it would not be out of character, and even within the manufactured housing the setback area between units is very small. Self -storage units are not characterized by frequent activity or heavy use and don't generate normal issues as with other industrial uses that are unpleasant to be near (noise, odor, glare, truck traffic, outdoor storage, etc.). Walz did note in the staff report that it has been noted in some of the self -storage facilities in the County there are some that are used for things like workshops, so Staff has placed a condition on this exception that cannot happen at this facility. It is illegal within Iowa City, but Staff felt it was important to add that condition. All storage will be indoors, there is not outdoor storage onsite. The 40 foot setback required along McCollister Boulevard is really intended for residential uses to protect them from noise and glare. With regard to any potential negative effect resulting from the setback reductions, Walz explained that having the buildings located along the property line will actually serve to screen and buffer the adjacent residential zone from the activity that takes place along the drives in the self -storage facility. Walz also noted that the applicant has indicated that the fencing around the property will control access to the property, the only access is from Riverside Drive, and it is a controlled access. The lighting is under the eaves and there will be no lighting on the backside of buildings along the residential zone. The required S3 screening around the site will also break up the long fagade of the buildings. Staff did note that given how close the proposed development will be to the residential structures in the manufacture housing park that is might be best to have screening that minimizes the industrial effect of the site so two of the things Staff is recommending are some variation in the S3 screening, which the applicant does show in their proposed site plan, and that the fencing be black chain link fencing so that is has less of an industrial feel. Walz did not review all the general standards listed in the Staff report but did mention she handed out a memo to the Board regarding that there had been some concern about the stormwater drainage from the site, the City Engineer had requested some additional information and that was provided by the applicant last week but didn't have time to review it prior to the Staff report being issued, but noted that the concept for draining stormwater across the site was workable. Walz also noted that a site of this size will need to go through site plan review and the applicant will have to provide more detailed information at the time they apply for the site plan. Staff has added that as a condition to clarify that they are not approving the drainage plan with this exception that would be approved by the City Engineer with the site plan is approved. Walz also noted the other general criteria she wanted to highlight is that the proposed use will be consistent with the Comprehensive Plan as amended. The Comprehensive Plan doesn't address this issue of setback reduction in particular but it does very clearly indicate that this Board of Adjustment May 13, 2015 Page 5 of 9 property should be kept as industrial property and as other quasi -industrial uses from other areas look to relocate this general area is a logical site. Walz also mentioned that this property is in the South Central Plan and the South District Plan, which is adjacent, is going through an updating process and one of the things that update calls attention to is entrance ways and McCollister is an entrance way to the South District and for the properties to look pleasant and attractive. Staff believes that with the design the applicant has proposed will comply. Staff is recommending recommend approval of the requested reduction for the principal building setback requirement from residential zones from 100 feet to 20 feet along the north and east property lines; and a reduction of the 40 -foot arterial street setback to 20 -feet for the proposed corner building subject to the following conditions: • A final site plan with the details of the stormwater drainage must be approved prior to development activity on the site. • Substantial compliance with the site plan and elevations submitted. • Buildings located along the north and east property lines shall be one story in height (20 feet maximum). • Perimeter landscaping will be a mix of shade and evergreen trees and shrubs to be approved by the City Forester. • Perimeter fencing will be black chain link. • Lighting within the 100 -foot setback must be located under the soffits to minimize light trespass to adjacent properties. • The property may be used for self -storage only -no workshops, assembly, or other active uses of the site will be permitted. • No outdoor storage is permitted on the property. • Access to the site is limited to Riverside Drive and shall be controlled by a security system 24 hours/day. Goeb asked about an adjacent property and if there would be any more residential buildings in the area in addition to the manufactured housing. Walz said that the mobile home park is planning to expand onto that adjacent property. Goeb also questioned the structure of the storage facility, in the rendering it appears as if some of the buildings will be more than one story. Walz said those will be taller and the applicant can speak about the building sizes. Goeb asked about the zoning, and if the manufactured housing was there before the industrial zoning adjacent, or has the zoning always been this way. Walz was unsure when the zoning was put in place, but it has been that way for a long time, more than 20 years. Soglin stated she understands this application is about reducing the setbacks, but did note a concern about the 100 year floodplain and why would someone want to build a storage facility on a floodplain. Walz explained that the property is not in the 100 year floodplain, it is in the 100 year storm event area which is with regards to drainage and the applicant can provide more details. Soglin questioned also the use of some other self -storage facilities as mechanical shops or other activities and what the policing of that is to prevent that from happening. Walz stated that if the City were to get a complaint they would act. Dulek stated that the City would issue a letter asking for the use to cease and if it does not a civil ticket for violation would be issued. The first violation is $250 and that can be issued every day until the violator complies, so it could get pricey. Board of Adjustment May 13, 2015 Page 6 of 9 Baker asked for clarification of the special exception being based upon the property, and the exception will stay with the property in the future. Walz confirmed that the exception stays with the property for this particular use, the exceptions are for self -storage use only on this property. If the use changes, the exceptions are no longer valid. Grenis asked the applicant to come forward to address the Board. Brian Boelk (509 South Governor Street) of HBK Engineering began by addressing Soglin's questions regarding the floodplain and confirmed the property is outside the 100 year floodplain. The 100 year drainage means they have to show they can handle the 100 year isolated rain event to shed through the property. Currently the property is sloped and there is an overland drainage area so the 100 year event goes over the top of the land. When building upon that they must show that they can convey that 100 year event through the property rather than having the water trapped on the property. So they will have the surface water flowing from the north through a pipe and over the pavement and out to the south to the storm sewer system already in place, and that was the calculations they provided to the City Engineer. Boelk noted that part of stormwater requirements with this property is the proximity to the Iowa River and they can drain directly to the river. John Roffman (1314 Burry Drive) is the applicant and he commented on the height of the buildings. All the buildings will be one-story, however the building on the corner is wider than the other buildings so the roof peak will be higher but the wall height is the same on all buildings. Also, with regards to the residential houses to the north of the property, are part of the manufactured housing park's ownership and will remain as theirs. He noted there is a little house on his property that they will remove when they develop the property. Finally, Roffman reiterated that they will have a controlled gate for the property and also TV cameras and recording devices so that the property is monitored 24 hours so they will be able to know what is going on in the facility. Grenis asked about what appears to be a ditch between the property and the mobile home park, and questioned who owned that property. Roffman said it was part of his property. Grenis asked about the elevation difference from the ditch on the east side will disappear when the site is developed. Roffman said the property elevation would change a bit still allow the proper water runoff. Chrischilles asked where the back edge of the buildings would be with regards to the distance to the mobile homes. Boelk replied that the distance would be about 30 feet. Chrischilles asked also about the elevation difference between the storage buildings and the mobile homes, fearing there could be a potential for a trap of water if the elevation is not leveled out. Boelk said that is the area where the pipe will run through to carry the water from the property to the storm sewer. Chrischilles asked about the water that will fall directly into the ditch area, and Boelk said that would remain as it is now, which is not a problem for the mobile home park. Roffman said he has owned the property for 15 years and the ditch has always been there. Walz noted that the questions about the stormwater drainage and elevations were why the City Engineer requested more information, to clarify the situation. Boelk said they have worked with the adjacent property owner and he is on board with all they are doing and is not concerned it will cause any issues for his property. Grenis noted he trusts what the City Engineer says needs to be done, and agrees with their approval. Board of Adjustment May 13, 2015 Page 7 of 9 Soglin asked if after the fact it turns out there are water problems, who is obligated to remedy it. Boelk said they will go through the full site plan approval process and will show construction documents with all the stormwater calculations. Dulek said the approval is based on calculations that are approved by the City Engineers, if something happens in the future, you cannot hold the applicant responsible. Soglin asked if the inside of the storage units have electrical outlets in them. Roffman said they are not providing electricity. Grenis opened the public hearing. Hearing none, Grenis closed the public hearing. Soglin stated one concern regarding the landscaping, noting it is good to require landscaping but what happens if some of the landscaping dies, is the applicant required to replace the landscaping. Walz said they are required to maintain the landscaping. Dulek added that if the owner doesn't maintain the landscaping again a civil ticket can be issued, or the City could go in and plant trees and add the cost to the owner's property taxes. Chrischilles made a comment regarding the perimeter landscaping, questioning why they would want a mixture, some of the trees will lose their leaves in the winter and there will be gaps in the screening. If it were all evergreens it would be continuous all year around. Walz replied that Staff felt it would be more pleasant than a solid wall of evergreens, given the buildings themselves are a solid wall, having the mixture will be more aesthetic and the indigenous trees come on more quickly and provide a better breakup in terms of height and shade. Baker moved to approve special exception EXC15-00007 the requested reduction for the principal building setback requirement from residential zones from 100 feet to 20 feet along the north and east property lines; and a reduction of the 40 -foot arterial street setback to 20 -feet for the proposed corner building subject to the following conditions: • A final site plan with the details of the stormwater drainage must be approved prior to development activity on the site. • Substantial compliance with the site plan and elevations submitted. • Buildings located along the north and east property lines shall be one story in height (20 feet maximum). • Perimeter landscaping will be a mix of shade and evergreen trees and shrubs to be approved by the City Forester. • Perimeter fencing will be black chain link. • Lighting within the 100 -foot setback must be located under the soffits to minimize light trespass to adjacent properties. • The property may be used for self -storage only -no workshops, assembly, or other active uses of the site will be permitted. • No outdoor storage is permitted on the property. • Access to the site is limited to Riverside Drive and shall be controlled by a security system 24 hours/day. Chrischilles seconded the motion. Soglin noted that regarding specifics in standard three, this type of use does not the heavy use that creates noise, dust or odors and feels that is a very important factor. In regard to general standard four and drainage, with the additional information and the City Engineer's review of this show good intent on behalf of the applicant. Board of Adjustment May 13, 2015 Page 8 of 9 Grenis agreed and noted the fact that no comments or opposition were received from the neighbors in the residential areas supports the fact that this is not an impediment to the neighborhood. Baker stated that regarding EXC15-00007 he concurs with the findings set forth in the Staff report of May 13 and conclude that the general and specific criteria are satisfied unless amended or opposed by another Board member he recommends that the Board adopt the findings in the staff report for the approval of this application. A vote was taken and the motion carried 4-0 (Goeb had left the meeting). Grenis declared the motion for the special exception approved, noting that anyone wishing to appeal the decision to a court of record may do so within 30 days after the decision is filed with the City Clerk's Office. BOARD OF ADJUSTMENT INFORMATION: Walz shared with the Board that City Hall would be undergoing renovations over the next few months and upcoming meetings will need to be held at another site, likely in the Robert A. Lee Recreation Center. ADJOURNMENT: Soglin moved to adjourn, Baker seconded. The meeting was adjourned on a 4-0 vote. O V W w W Z Q z W H a LO T- CD 0 N r 0 N r W Y x x x x x co x xo x x x x x x x N r x x x 0 x N X X X X X r o X X X r 0 x TXX X X CD 0. r- O co 0) 00 W T N T T T O O O O O N N N N N N T T T T T W T T T T T W Z W F- V C Y a Z J m m J V vi v z W W W W C7 v � z m r W Y