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HomeMy WebLinkAbout2015-09-03 Info Packet��fr®w(i �, AVIII ;�� CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET MISCELLANEOUS September 3, 2015 IPI Council Tentative Meeting Schedule IP2 Email from City Manager: The Case for 10 -foot travel lanes on urban streets IP3 Correspondence between Shams Ghoneim and Airport Operations Specialist.: Residential safety and small air planes IP4 Memo from Equity Dir. and City Clerk: Board and Commission Application Process — Follow up to July discussion IP5 Memo from Equity Dir.: Government Alliance on Race & Equity (GARS) Training IP6 Traffic Calming on Westbury Drive IP7 Notice of Funding Opportunity — Housing Trust Fund Accepting Applications DRAFT MINUTES IP8 Telecommunications Commission: August 24 f� CITY OF IOWA CITY Date 09-03-15 City Council Tentative Meeting Schedule I IN Subject to change September 3, 2015 Time Meeting Location Tuesday, September 15, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 6, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 19, 2015 4:00 PM Informal Gathering ICCSD Adm Bldg. 4:30 PM Joint Meeting / work session 1725 N. Dodge St. Tuesday, October 20, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 10, 2015 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Monday, November 30, 2015 1-6:30 PM Work Session Meeting Ashton House Strategic Planning and Orientation 820 Park Road Tuesday, December 15, 2015 5:00 PM Work Session Meeting Emma J. Harvat-Hall - Formal Meeting 2016 Meeting Schedule TBD From: Tom Markus Sent: Thursday, August 27, 2015 3:25 PM To: Marian Karr Subject: FW: The case for 10 -foot travel lanes on urban streets Info packet please From: Karen Howard Sent: Thursday, August 27, 2015 2:50 PM To: Kent Ralston; Geoff Fruin; Ron Knoche; Jason Havel; John Yapp; Tom Markus; Sarah Walz; Bob Miklo Subject: The case for 10 -foot travel lanes on urban streets Thought this was interesting... Significant evidence that 10 -foot travel lanes are safer on high volume urban streets: Chris McCahill of the State Smart Transportation Initiative summarizes the new study in this hay: Side impact and turn -related crash rates are Iowest at intersections where average lane widths are between io and :o.Sfeet, according to a study presented at the Canadian Institute of Transportation's annual meeting last month. This challenges the tong -held, but often disputed, assumption that under lanes are safer. The study Iooked at vehicle -to -vehicle crashes at 7o signalized intersections in Toronto and Igo in Tokyo over periods of four to five years. Crash rates were highest where average lane widths at the approaches were narrower than io feet or wider than Yo.5 feet. Intersection approaches with :o foot lanes also carried the highest traffic volumes. Bicycle and pedestrian volumes generally increased as lanes became narrower. There was no signiftcant difference in truck volumes. Narrower lane widths (xo to sr feet) are sanctioned in nationalpolicies outlined by AASHT O, particularly for urban areas, but the official standards in many states prohibit them. According to a 2oio study published in the ITE Journal, six states require a minimum of 12 -foot lanes and another 24 states require ii -float lanes. When it comes to sa-ging lives and allon=ing public life to thrive, a foot or two makes all the difference. Read the whole article: http•//bettercities.net/news-opinion/blogs/robert-steuteville/21715/wide- streets-could-come-back-haunt-you Karen Howard Department of Neighborhood and Development Services 410 E. Washington Iowa City, Iowa 52240 (319)356-5251 karen-howard@iowa-city.org From: Shams Ghoneim <shamsghoneim@mchsi.com> Sent: Wednesday, September 02, 2015 5:46 PM To: Michael Tharp Cc: Matt Hayek; Tom Markus; Shams Ghoneim; Minnetta Gardinier; Council Subject: Re: Residential safety and small Air planes Dear Mr. Tharp; Many thanks for your considerate and kind invitation to meet. I will check my schedule and contact you soon to arrange for a meeting. I truly appreciate your timely response and consideration. Best regards Shams Ghoneim On Sep 2, 2015, at 4:35 PM, Michael Tharp wrote: Dear Mrs. Ghoneim, Thank you again for email. I'm happy to meet with you to further discuss your concerns. You may contact me at your convenience. The operation of the Iowa City Municipal Airport falls under the direction of the Iowa City Airport Commission. You're welcome to attend a future Airport Commission meeting and speak directly to the Commission. They meet regularly on the third Thursday of the month at 6pm. Michael Tharp, C.M. Airport Operations Specialist Iowa City Municipal Airport 319-356-5045 From: Shams Ghoneim [mailto:shams oneim(&mchsi.com] Sent: Tuesday, September 01, 2015 17:46 To: Michael Tharp Cc: Matt Hayek; Tom Markus; Shams Ghoneim; Minnetta Gardinier; Council Subject: Re: Residential safety and small Air planes Good Afternoon Mr. Tharp, Thank you for your response to my August 30 email concerning events that were held Sunday at the Iowa City Airport . Unfortunately our concerns and the neighborhood's concerns still remain. It is note worthy to mention that the Iowa City Municipal Airport was first opened in 1918 , is the oldest civil airport west of the Mississippi river, and is still in its original location where at that time and even as late as 1968 was considered to be on the outskirts of city limits. During the last 50 years, Iowa City west side had significantly changed and is now heavily developed and populated. What may have worked well years ago or even 10 years ago is no longer valid. To have demonstration flights where pair of aircrafts fly around the area in formation in a photo -pass configuration should not take place so close to residential areas regardless of the longevity of the event or the objective. These aircrafts flew dangerously low revving their engines wildly, above homes and densely populated residential neighborhood. They represented a serious problem all around.What we were all startled by on Sunday morning represented at the very least noise pollution, a risky practice ,and a tragedy waiting to happen. Oakknoll retirement home located nearby is occupied by senior citizens, some of whom are sensitive to loud noises. Families with Children are also an integral part of our community and such practice is unwelcome. There are no known safe guards for such low flying planes that would protect homes and neighborhoods in the case of a crash or accident. If indeed these events need to go forward in spite of the concerns and risks associated with them, then other flying pathway for these demonstrations need to be made away from affected homes and neighborhoods. With the upcoming heavy air traffic associated with Foot Ball season and recent histories of crashes in our neighborhood even under the best circumstances and with the utmost caution exercised, valid concerns are still with us. Once again we urge the Iowa City Airport leadership,Airport Commission,City Council,and City manager to re- examine and revaluate current practices as demonstrated on Sunday morning August 30, 2015. The safety of our citizens,homes, and neighborhoods should be the central objective driving city policies. Thank you for taking the time to respond to our concerns. Best regards Sincerely; Mrs. Shams Ghoneim and Family. On Aug 31, 2015, at 3:25 PM, Michael Tharp wrote: Dear Shams Ghoneim: Thank you for your concerns regarding the airport. On Sunday, the Iowa City Municipal Airport hosted the 37th annual SERTOMA Fly-In/Drive-In Pancake Breakfast. This event serves as a fundraiser for the Old Capitol Sertoma Club and the activities associated with the event include aircraft on display, demonstration flights (weather permitted), classic cars on display, as well as the ability for the public to purchase airplane rides (weather permitted). I believe the activity you're referencing was related to one of the demonstration flights in which a pair of aircraft flew around the area and did some formation photo -pass flying. These demonstration flights typically consist of local aircraft who only fly what are known as photo passes. These passes are normally aligned with the airport's runway and the aircraft are upright, wings level, and in formation (if multiple aircraft are used). There are no acrobatics or other "airshow"-like activities. Over the recent years, the airport has hosted several events, some of which contain airshow like performances, some of which just have a higher concentration of traffic. These events include: Fly Iowa (1991, 2001, 2014) the Air Race Classic (2011, 2014); Sertoma Pancake Breakfast (annual event) as well as hosting a variety of historic aircraft that provide additional ride opportunities. These special events serve to provide the citizens of Iowa City (and the surrounding areas) an opportunity to view the types of aircraft operations typical of an airport such as Iowa City. These events are planned with the utmost caution to provide as many safeguards as possible during events. They also conform to all airspace and FAA requirements. I would anticipate that the airport will continue hosting these events as we have in the past and as the opportunities arise. Beyond these occasional special events, the usual flight traffic remains intermittent and limited, typical of an airport this size. Sincerely, Michael Tharp, C.M. Airport Operations Specialist Iowa City Municipal Airport From: Shams Ghoneim [shamsg_honeim(a,mchsi.com] Sent: Sunday, August 30, 2015 1:16 PM To: Michael Tharp Cc: Matt Hayek; Tom Markus; Shams Ghoneim Subject: Residential safety and small Air planes Good Afternoon Mr. Tharp, We have resided on Iowa City west side on Wylde Green Road since 1969. This morning for a period of 20 minutes we counted seven times the loud roar of back and forth low flying small planes revving their engines right on top of our home and neighboring homes on Wylde Green road. We were informed by a law enforcement dispatch that it may have been related to an Air Show at the Iowa City Airport . In the last few years there have been crashes on the west side of the city that were directly related to small planes landing or leaving the Iowa City Air port. On June 2008, Two people were injured and one toddler died when a small airplane crashed just after takeoff from the Iowa City airport. It landed in a ditch north of Iowa Highway 1 on the southwest edge of Iowa City very close to where we live. On October 7, 2008, another crash of a small plane occurred when the pilot crashed his plane in front of a house in a west side Iowa City neighborhood down the street from us as he attempted to land at the Airport injuring him but thankfully no one else . Another small plane crashed on west Benton street few years ago. The above accidents are not comforting news to any who live on the west side of Iowa City under any circumstances. We have previously in the last few years reported such low flying planes to the Iowa City Air Port authorities and there have been improvements. If indeed today's low flying noisy aircrafts were participating in an air show, this must stop as they are a safety hazard to surrounding residential areas and businesses alike. There is enough tragic data available in addition to the above reported accidents to realize the danger to neighborhoods and surrounding residential areas resulting from low flying planes and air shows. As long time residents of Iowa City's west side, we urge the Air Port management, City Council and City Manager to cease holding such risky events in the Iowa City Airport and to improve safety measures and pilot instructions during landing and take off. This is a tragedy waiting to happen. We look forward to hear from you regarding this dangerous practice at the Iowa City Air Port. Thank you Best regards Shams Ghoneim & Family Wylde Green Rd. Iowa City,IA. r 9-03-15 .`�p4CITY OF IOWA CITY IN Ift [: 1 MEMORANDUM Date: September 3, 2015 To: Mayor and City Council From: Stefanie Bowers, Equity Director4ie> Marian K. Karr, City Clerk 111W Re: Board and Commission Application Process — Follow up to July discussion Introduction: In July staff presented a memo addressing concerns relating to the policies governing the board and commission application process identified by staff during the redesign of the City's board and commission application process. The redesign sought to make the application process easier and more streamlined. A copy of the July 23 memo is attached. Three recommendations were presented at the July 27 work session and discussed: Council should adopt by resolution a new formal policy that redefines and expands the definitions of prohibited relationships to be consistent with the City's current personnel policy, as outlined above. Board and commission members that are actively serving in violation of this expanded policy as of the date the Council resolution adopting the policy should be grandfathered in until the beginning of the next appointment. 2. Council should adopt by resolution a new formal policy that addresses the reappointment process for current board and commission members. 3. Council could direct staff to shorten terms on certain boards and commissions to no greater than 3 years. Council gave tentative approval to recommendations #1 and #2, and requested more information from affected Boards and Commissions to recommendation # 3. A list of the five affected Boards or Commissions appear below, as well as comments received from their staff and / or from the Board or Commission concerning recommendation # 3 above. LIBRARY BOARD Current term: 6 years Remarks: Board staff believes the terms should remain at 6 years noting that the Board deals with budget and other fiduciary matters as well as annual Director evaluations. Serves as policy making body and are more than rule making body. PLANNING AND ZONING COMMISSION Current term: 5 years Remarks: Commission Members believe the five year term is an appropriate length due to the `learning curve'. Commission staff notes that this Commission meets twice a month rather than monthly which may affect applications but agrees that a three year term may be too short given the learning curve and volume of material associated with this Commission and prefer a term in the range of 4-5 years. September 3, 2015 Page 2 BOARD OF APPEALS Current term: 5 years Remarks: Board staff states getting qualified applicants is a problem, and suggests the term be lowered to no less than 4 years if changed at all. PARKS AND RECREATION COMMISSION Current term: 4 years Remarks: Commission staff and Members and comfortable in doing whatever appropriate and consistent with Council direction. COMMUNITY POLICE REVIEW BOARD Current term: 4 years Remarks: Board staff notes past difficulty getting applicants and feels the 3 year term may help. RECOMMENDATION: Staff continues to see merit in shortening terms to no greater than 3 years to increase turnover and give new applicants more opportunities to apply. However, without consistency the recommendations will fail to meet the intended goal of increasing the diversity of the applicant pool. Staff recommends pursing recommendations # 1 and # 2, with the clarification that anyone appointed to a second term on a City Board or Commission is not eligible to serve on that Board or Commission for a one year period of time. (i.e. an effective date of new term must be 12 months from the ending of a previous term). 07-23-15 CITY OF IOWA CITY IP5 -� MEMORANDUM Date: July 23, 2015 To: Mayor and City Council From: Stefanie Bowers, Equity Director Marian K. Karr, City Clerk Re: Board and Commission Application Process Introduction: This memo addresses concerns relating to the policies governing the board and commission application process identified by staff during the redesign of the City's board and commission application process. The redesign seeks to make the application process easier and more streamlined. Staff identified two policy concerns that Council should consider addressing before the City's busy board and commission recruitment and application season fires up this fall: (1) how prohibited family relationships are defined, and (2) how board and commission reappointments are handled by Council. The memo offers proposed solutions and makes recommendations. History/Background: City boards and commissions provide advice and assistance to the City, and in some instances, perform certain statutorily assigned tasks. As of the summer of 2015, the City has seventeen (17) boards and commissions. See Exhibit 1 (List of City Boards and Commissions). Some boards and commissions are required by State law, while others are not. 1. Historical Approach to Family Relationships Because of board and commission members' role as independent advisers, it is important that members of City boards and commissions be able to exercise independent, unbiased judgment in addressing the issues that are before them. To this end, the City has historically adhered to policies prohibiting certain familial relationships between board and commission members and Council members. In 1985, Council passed Resolution No. 85-354, which established a formal policy making the following persons ineligible for appointment to City boards and commissions: (1) spouses and relatives of current City Council members; (2) current City board or commission members, and (3) members of comparable county boards or commissions. See Exhibit 2 (Resolution No. 85- 354). °Relatives° of a current Council member is defined in Resolution No. 85-354 as follows: • Spouse Child • Mother or Father • Mother-in-law or Father-in-law • Brother or Sister • Brother-in-law or Sister-in-law • Step -father, Step -mother, or Step -child Aunt or uncle July 23, 2015 Page 2 This formal policy has governed the permissible family relationships for board and commission members for over thirty (30) years. During the intervening years, concepts of family relationships have evolved and changed. Therefore, Council should revisit the definitions of family relationships that are permissible in the context of board and commission members. 11. Historical Approach to Reappointment Reappointment to city boards and commissions is governed by informal policies that generally result in the reappointment of an incumbent. While it is important for board and commission members to gain experience, it is also important to draw new applicants to City boards and commissions. New members bring fresh perspective, diversity and qualifications that are valuable. Staff has observed that new applicants are often discouraged from applying for boards and commissions when it appears that incumbents are preferred. This has an adverse impact on achieving greater racial / ethnic diversity on city boards and commissions which is a part of the 201415 Strategic Planning Council Priorities. Discussion of Solutions: I. Family Relationships: Consider Redefining and Expanding Definitions of Prohibited Family Relationships City staff is required to define family relationships in contexts outside of the board and commission application process. A useful example is found in the City's personnel manual, which prohibits employment of "immediate family members" of certain City staff. The personnel manual defines "immediate family members" of City employees as follows: • Spouse • Domestic partner • Partner by cohabitation • Children, step -children, and children for whom the Council member assumes parental responsibility • Mother or father Mother-in-law or Father-in-law or Daughter-in-law or Son-in-law • Grandparents or grandchildren • Aunts or uncles • Nieces or nephews • First Cousins Foster parents or children • Persons who are parents of the same child • Persons whom the Council member is in an intimate relationship Council could adopt a new formal policy that expands the definition of immediate family in accordance with the City personnel policy. Additionally, Council could grandfather in current board and commission members that are not in compliance with the new formal policy. II. Reappointment: Consider Options for a More Rigorous Reappointment Process There are several ways to approach reappointment to ameliorate the problems that sometimes leads to stagnation on City boards and commissions. First, Council could adopt a formal policy stating that each application will be considered without regard to incumbency. If reappointed, an individual could be limited to one reappointment to increase opportunities for new applicants to apply. July 23, 2015 Page 3 Second, Council could shorten the terms on certain board and commission positions so terms are no greater than 3 years. This would increase turnover and give new applicants more opportunities to apply. Some boards and commissions have terms set by State law and would not be subject to shortened terms. See Exhibit 1. Recommendations: Council should adopt by resolution a new formal policy that redefines and expands the definitions of prohibited relationships to be consistent with the City's current personnel policy, as outlined above. Board and commission members that are actively serving in violation of this expanded policy as of the date the Council resolution adopting the policy should be grandfathered in until the beginning of the next appointment. It. Council should adopt by resolution a new formal policy that addresses the reappointment process for current board and commission members. III. Council could direct staff to shorten terms on certain board and commissions to no greater than 3 years. Exhibit # 1 (Revised 9/3/15) Required by State Law Airport Commission Required by: Section 330.20 of the Iowa Code Required Length of Term by State: 3-6 years Required # of Members by State: 3 or 5 Length of term by City: 4 (Section 13-1 of the City Code) # of City Members: 5 (Section 13-1-2 of the City Code) Duties: Manage and control the Airport; all the powers granted under Code of Iowa Airport Zoning Board of Adjustment Required by: Section 329.12 of the Iowa Code Required Length of Term by State: 5 years Required # of Members by State: 5 (Council appoints 2, County appoints 2, and the 4 select the 5"' member) Length of term by City: N/A # of City Members: N/A Duties: Hear and decide cases, exception, and variances of Airport Zoning Code Airport Zoning Commission Required by: Section 329.9 of the Iowa Code Required Length of term by State: 6 years Required # of Members by State: 5 (Council appoints 2, County appoints 2, and these 4 select the 5th member) Length of term by City: N/A # of City Members: N/A Duties: Recommend amendments to and adoption of Airport zoning regulations Assessors Examining Board Required by: Section 441.3 of Iowa Code Required Length of Term by State: 6 years Required # of Members by State: 3 (Council appoints 1, County appoints 1, ICCSD appoints 1) Length of term by City: N/A # of City Members: N/A Duties: Holds examinations for the position of assessor and hears appeals of firing or suspension of a deputy assessor by the assessor. Board of Adiustment Required by: Sections 414.7 and .8 of the Iowa Code Required Length of term by State: 5 years Required # of Members by State: 5, 7, or 9 Length of term by City: 5 years (Section 14-7A-2 of the City Code) # of City Members: 5 Duties: Grants variances and special exceptions as provided in the Zoning Code and hears appeals of administrative decisions. Members of the board act like judges, making decisions about individual properties and uses that may have difficulty meeting a specific zoning regulation or to resolve disputes about administrative zoning decisions. Page 2 of 5 Civil Service Commission Required by: Section 400.1 of the Iowa Code Required Length of Term by State: 4 years Required # of Members by State: 3 Length of Term by City: N/A # of City Members: N/A Duties: Approve all entrance and promotional examinations used by the City of Iowa City for civil service positions; holds appeal hearings involving the suspension, demotion, or discharge of employees holding civil service rights. Ascertains to the best of its ability the facts of the case to determine matters involving the rights of civil service employees and may affirm, modify, or reverse any case on its merits per Chapter 400 of the Code of Iowa. Historic Preservation Commission * Required by: Section 303.34(3) of the Iowa Code Required Length of Term by State: Local decision Required # of Members by State: Minimum of 3; also there must be at least 1 member from each historical district Length of term by City: 3 years (Section 14-7A-3 of the City Code) # of City Members: 12 (Section 14 -7A -3A) Duties: Conducts studies for the identification and designation of Historic Districts, Historic Landmarks and Conservation Districts; reviews and acts upon all applications for Certificates of Appropriateness; furthers the efforts of historic preservation in the city by making recommendations to the City Council. Human Rishts Commission * Required by: Section 216.19(2) of the Iowa Code Required Length of term by State: Local decision Required # of Members by State: Local decision Length of Term by City: 3 years (Section 2-2-3 of the City Code) # of City Members: 9 (Section 2-2-3 of the City Code) Duties: Disseminating information to educate the public on illegal discrimination and civil rights, such as organizing and facilitating educational public forums that address one or more of the broad range of topics included within the rubric of human rights. Making recommendations to the City Council for such further legislation concerning discrimination as it may deem necessary and desirable. Cooperating within the limits of any appropriations made for its operation with other agencies or organizations both public and private whose purposes are not inconsistent with those of Title 2 of the City Code (Human Rights Ordinance). Planning programs and activities designed to eliminate racial, religious, cultural and other intergroup tensions including but not limited to sex, color, creed, disability, gender identity, sexual orientation, marital status, age and national origin. Library, Board of Trustees * Required by: Section 392.5 of the Iowa Code Required Length of Term by State: Local decision Required # of Members by State: Local decision Length of Term by City: 6 years (Section 11-1-2 of the City Code) # of City Members: 9 (Section 11-1-2 of the City Code) Duties: The Board of Library Trustees is a semi -autonomous body of nine persons empowered by State Law to plan, direct, and control all affairs of the Public Library. This includes having control of funds allocated for library purposes as well as gifts, determining long-range goals of Library service, adopting written policies to govern operation of the Library, and employing a competent staff to help plan and implement the Board's service goals. Page 3 of 5 Planning & Zoning Commission * Required by: Section 414.6 of the Iowa Code Required Length of term by State: Local decision Required # of Members by State: Local decision Length of Term by City: 5 years (Section 14-7A-1 of the City Code) # of City Members: 7 (Resolution No. 04-273) Duties: Include making (or causing to be made) surveys, studies, maps, plans, or charts of the whole or any portion of the municipality and any land outside which --in the opinion of the Commission --bears relation to a comprehensive plan; also include recommending to the City Council from time -to -time amendments, supplements, changes, and modifications to the Zoning Ordinance. * REQUIRED BY STATE LAW BUT LENGTH OF TERM DETERMINED BY CITY Page 4 of 5 Not Required by State Law Appeals, Board of Established/Created by: Ordinance (Section 17-12 of the City Code) Length of Term: 5 years # of Members: 5 Duties: Holds appeal hearings; and determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the International Building Code, International Residential Uniform Plumbing Code, National Electrical Code, International Mechanical Code, International Fire Code, Dangerous Building Code, and the Iowa City Housing Code. Housinp- & Community Development Commission Established/Created by: Resolution No. 95-199 Length of Term: 3 years # of Members: 9 Duties: Assessing and reviewing policies and planning documents related to the provision of housing, jobs, and services for low- and moderate -income residents; reviewing policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; reviewing and making recommendations to the City Council regarding the use of public funds to meet the needs of low- and moderate -income residents; housing policies and programs, and seeking public participation in assessing needs and identifying strategies to meet these needs; recommending to the City Council from time -to -time amendments, supplements, changes, and modifications to the Iowa City Housing Code. Parks & Recreation Commission Established/Created by: Resolution No. 95-3 Length of Term: 4 years # of Members: 9 Duties: Recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreational centers and cultural functions of the city; and exercises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. Community Police Review Board Established/Created by: Ordinance (Section 8-8 of the City Code) Length of Term: 4 years # of Members: 5 Duties: The Iowa City Community Police Review Board (hereafter referred to as the CPRB) was established to provide a compliant process into claims of Iowa City police misconduct and assure that investigations are conducted in a manner which is fair, thorough and accurate and to assist the Police Chief, the City Manager and the City Council in evaluating the overall performance of the Police Department by having it review the Police Department's investigation into complaints. A "complaint to the board" is an allegation of misconduct lodged against a sworn police officer ("police officer" or "officer") employed by the Iowa City police department, where the complained of activity occurred while the officer was acting in the capacity of a sworn police officer See also City Code Chapter 8 Community Police Review Board. Page 5 of 5 Public Art Advisory Committee Established/Created by: Resolution No. 97-326 Length of Term: 3 years # of Members: 7 (Council appoints 5 and 2 are City staff members) Duties: Include developing by-laws and procedures for the Iowa City Public Art Program; administering the Public Art Program by determining the placement of public art; the type of art to be used in a specific project, and the artist to be engaged; overseeing the acceptance of gifts of art; overseeing the maintenance and disposition of public art; overseeing expenditures of the Public Art Program budget; overseeing the Poetry in the Public Program. Senior Center Commission Established/Created by: Resolution No. 03-287 Length of Term: 3 years # of Members: 7 (Council appoints 6 and Commission appoints 1) Duties: Serves in an advisory role to the City Council with regard to the needs of the Senior Center and its participants; makes policy and program recommendations; seeks adequate financial resources for the operation of the Center; encourages full participation by senior citizens; promotes the effective integration of the Center into the community; cooperates with organizations sharing common goals; acts as an advocate with regard to the needs of area senior citizens; and assists the City Manager in the evaluation of personnel. Telecommunications Commission Established/Created by: Ordinance (Section 12-4-3 of the City Code) Length of Term: 3 years # of Members: 5 Duties: Include serving as a review board to resolve disputes between any subscriber or potential subscriber and the cable company; reviewing and auditing reports by the cable company to the City as required by the Cable Television Ordinance; working with the public, the media, the City, and the cable company for the purpose of making recommendations on various issues; monitoring and promoting community programming and the use of the local access channels by a wide range of individuals, institutions, and organizations; informing and educating citizens on matters related to cable TV and other communications systems; and monitoring and reviewing State and Federal legislative and regulatory action or change. S:boardeommissions/establishmentinformation.doc Revised 09/03/2015 Exhibit 2 RESOLUTION N0. 85-354 RESOLUTION ESTABLISHING A POLICY THAT SPOUSES AND RELATIVES OF CITY COUNCILMEMBERS, PERSONS ALREADY SERVING AS BOARD OR COMMISSION MEMBERS, AND MEMBERS OF COMPARABLE COUNTY BOARDS OR COMMISSIONS SHALL NOT BE ELIGIBLE FOR APPOINTMENT TO CITY BOARDS OR COMMIS- SIONS. OMMIS- SIONS. WHEREAS, the various City Boards and Commissions have been established to provide advice and assistance to the City, and to perform certain statutorily assigned tasks in some instances; and WHEREAS, it is desirable that the members of each Board or Commission be independent of the City Council, of other Boards and Commissions, and of other local governmental units, and that the members of said Boards and Commissions exercise free and unbiased judgment in addressing the issues and tasks before them; and WHEREAS, this City Council has determined that it would be appropriate and in the best interests of the City of Iowa City to formally establish and adopt a policy regarding eligibility for appointment to City Boards and Commissions so as to assure the necessary independence of said bodies. NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, That it is hereby established, as a formal policy of the City Council of Iowa City, that the following persons shall not be eligible for appointment to Boards and Commissions of the City of Iowa City: 1. The spouse, child, mother, father, mother-in-law, father-in-law, brother, sister, brother-in-law, sister-in-law, step -father, step -mother, step- child, aunt or uncle of a City Councilmember while such member holds office; 2. A current member of a City Board or Commission, unless dual or joint memberships are provided for in the resolution, ordinance, or statute which creates the Board or Commission to which appointment is being made; and 3. A current member of a comparable County Board or Commission, unless dual or joint memberships are provided for in the resolution, ordinance, or statute which creates the Board or Commission to which appointment is being made. Wa It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll ca ere were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X ZU BER Passed and approved this 17th day of December , 1985. YOR ATTEST: le ltlr'� CITY CLERK b. APPrwmd £ Y L- 'I t±g�.o� f 09-03-15 �.®ter CITY OF IOWA CITY IP5 MEMORANDUM Date: September 2, 2015 To: Mayor and City Council From: Stefanie Bowers, Equity Director �( Re: Government Alliance on Race & Equity (GARE) Training I would like to invite you to participate in an upcoming training being held on Wednesday, November 18 from 8 am - 11 am. The training Advancing Racial Equity: The Opportunity for Government will be facilitated by Julie Nelson, Director of GARE. This training is a facilitated discussion and orientation to governmental work for racial equity and is specifically geared towards directors and elected officials. The training will include interactive exercises to deepen the understanding of racial equity and teach participants to begin to apply this learning to their work in government. Participants will also: • Gain awareness of the science and history of race; • Gain awareness of implicit and explicit bias and individual, institutional, and structural racism and how it impacts the workplace; • Be able to identify instances of institutional and structural racism and be better prepared to work for racial equity within their work place; and • Use of a Racial Equity Tool. GARE will also be facilitating an all -day 'train the trainers' on Friday, November 20 that will include the general themes and content of the above but is geared at City staff in supervisory positions. The aim of the training is in step with the Equity Action Plan passed through Resolution 15-57 on February 23, 2015. The training will impact the following Action Plans. • Train and educate City employees on cultural competence, inclusion, and the value of diversity. • Provide financial and labor resources to City Departments to carry out trainings and activities on cultural competency, cultural awareness, cultural consciousness and implicit bias. • Partner with the Government Alliance on Race and Equity (GARE). • Evaluate a racial equity impact review tool for City budgets, programs, policies and services. If you would like to attend the GARE training on Wednesday, November 18 from 8 am - 11 am please send an email to stefanie-bowers@iowa-city.org. I will need your RSVP by Monday, October 19th. In case of questions please do not hesitate to contact me. ► r 1 IP6 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org August 31, 2015 Re: Traffic calming on Westbury Drive Dear Resident: Transportation planners with the City of Iowa City have been working with your neighborhood to develop a traffic calming project to address neighborhood concerns about traffic speeds along a portion of Westbury Drive between Glastonbury Street and Westbury Circle. A survey of the affected residents of Westbury Drive / Circle was mailed on July 29 with responses due by August 21. The City's adopted Traffic Calming program requires that at least 60% of responding households must indicate support for the proposed traffic calming project. Our office received ten survey responses with 90% of respondents (9 of 10) indicating they wish to proceed with the installation of speed humps; therefore the proposal will be forwarded to the City Council for consideration on October 6. During the month of September we will allow a period for public comment. Signs will be posted along the affected portion of Westbury to inform the neighborhood of this proposal, and the public will have an opportunity to provide input. All written comments are shared with City Council. If approved by Council, speed humps will be installed during the warm weather months—most likely in Spring 2016. One year after speed humps are installed, we will perform a follow-up traffic study and resurvey the neighborhood. This is to determine whether speed humps have been effective in slowing traffic and to gauge whether the neighborhood wishes to retain them permanently. If you have any comments or questions, please contact me at 356-5250 or Emily- Ambrosy@iowa-city.org. Sincerely, Emily Ambrosy Assistant Transportation Planner cc: Tom Markus Jon Resler Troy Kelsay Geoff Fruin Doug Boothroy Ron Knoche Kent Ralston Jason Havel Marcia Bollinger Housing o rust Fund Johnson County Board ofDirectors Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tachenbach@htfjc.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 Bob Dvorsky, President State Senator, 37° District Ellen Habel, President Elect City of Coralville Ron Mavrias, Secretary Private Citizen John Warren, Treasurer NOTICE OF FUNDING OPPORTUNITY Bergan KDV Simon Andrew, City of Iowa City Jerry Anthony, University of Iowa, Urban & Regional Planning HOUSING TRUST FUND ACCEPTING APPLICATIONS Robert Brooks, Private Citi -Zen Bob Burns, Burns & Burns, I— C, The Housing Trust Fund of Johnson County is currently offering $150,000 in funding to Crissy Canganelh, Shelter House support the development and/or rehabilitation of housing provided to income -qualified households below 80% AMI. Eligible applicants include businesses, nonprofits, MiKayla Crouch, US Bank builders, developers, and governmental agencies seeking funds for affordable owner - Maryann Dennis, Ex -officio occupied, rental, transitional or emergency housing in Johnson County. The Housing Fellowship Kirsten Frey, Kennedy, Cruise, The application deadline is 4 p.m. on Friday, September 18th, 2015. An application, Frey and Gelner AMI guidelines, and additional information may be found online at www.htfjjc.org or by Steve Gordon, AM Management calling 319-358-0212. Steve Long, HBK Engineering, LLC Tracey Mulcahey, City of North Liberty Phil O'Brien, Lepic Kroeger Realtors Scott Schroeder, MidWestone Bank Rod Sullivan, Johnson County Board of Supervisors Larry Wilson, University Heights Citizen Staff Tracey Achenbach, Executive Director Casey Cooper Operations Coordinator DRAFT IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, AUGUST 24,2015--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Derek Johnk, Laura Bergus, Nick Kilburg MEMBERS ABSENT: Alexa Homewood, Bram Elias STAFF PRESENT: Ty Coleman, Mike Brau OTHERS PRESENT: Josh Goding, Ronny Jacobs SUMMARY OF DISCUSSION :DIP8 Kilburg asked about a complaint that is still unresolved concerning getting service at a new house. Coleman said there has been a lot of miscommunication between Mediacom's technicians, office staff, and supervisors regarding when the house would be wired for service. The homeowner has gone without service for two months. Johnk suggested that when the issue is finally resolved that a written report be provided to Mediacom so they might identify the systemic problems in the operations and make improvements. Coleman said the city has filed a petition to with the Iowa Utility Board (IUB) to revoke the Phalanx Technology franchise. On August 10th the IUB served papers on Phalanx giving them 20 days to show cause why they should not have their franchise revoked. Goding introduced Ronny Jacobs who has been hired as PATV's school outreach coordinator. PATV plans on providing workshops in the schools for students. The initiative is part of developing a new funding model for PATV. Equipment has been identified that will allow live streaming via Wi-Fi. This arrangement would permit live streaming of local high school football games and other sports. Sponsorships could be made available for this type of programming and would provide another way of generating revenue. Brau reported that work is continuing on a website to meet some of the needs identified in the local access channel survey. A catalog of many of the local access channel's streaming video offerings continues to be developed and now contains all of the City Channel, the Library Channel, categories of programs on PATV's YouTube channel, and categories of programs by Coralvision. There are about 1700 programs in the catalog. The catalog is fully searchable and list program title, program description, program category(ies), total run time, and a link to view programs. Program schedules for each channel will also be included as will information on each channel and their services. APPROVAL OF MINUTES Bergus moved and Johnk seconded a motion to approve the amended June 22, 2015 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Kilburg asked about a complaint that is still unresolved concerning getting service at a new house. Coleman said there has been a lot of miscommunication between Mediacom's technicians, office staff, and supervisors regarding when the house would be wired for service. The homeowner has gone without service for two months. Johnk suggested that when the issue is finally resolved that a written report be provided to Mediacom so they might identify the systemic problems in the operations and make improvements. MEDIACOM REPORT Coleman said that he had not contacted Grassley for an update. Mediacom's conversion to all digital transmission is complete and there were no known issues. The city has submitted an application with Mediacom to participate in their community Wi-Fi program. The city has not received any communication on the application in the last month. There is no new information regarding the two new potential competitive providers. Bergus asked about progress on the Iowa Utilities Board (IUB) rescinding Mediacom's state -issued franchise. Coleman said the city has filed a petition with the IUB to revoke the Phalanx Technology franchise. On August 10th the IUB served papers on Phalanx giving them 20 days to show cause why they should not have their franchise revoked. Coleman said he followed up with the newspaper reporter who had interviewed Mediacom's Tom Larson about the reporter's interpretation of Larson's comment that Mediacom had no plans to revert to a municipal franchise. The reporter said it was his feeling that Larson was unaware of the petition with the IUB. LOCAL ACCESS CHANNEL REPORTS Goding introduced Ronny Jacobs who has been hired as PATV's school outreach coordinator. PATV plans on providing workshops in the schools for students. The initiative is part of a plan to develope a new funding model for PATV. PATV staff covered several days worth of RAGBRAI in the local area. Footage was uploaded to YouTube for viewing the next day. Cards with a QR code were distributed hoping to generate 2000 web views, which they did. PATV staff recently live streamed a school board candidate forum. Equipment has been identified .that will allow live streaming via Wi-Fi. This arrangement would permit live streaming of local high school football games and other sports. Sponsorships could be made available for this type of programming which would be another way of generating revenue. LOCAL ACCESS CHANNEL SURVEY Brau reported that work is continuing on a website to meet some of the needs identified in the local access channel survey. A catalog of many of the local access channel's streaming video offerings continues to be developed and now contains all of the City Channel, the Library Channel, categories of programs on PATV's YouTube channel, and categories of programs by Coralvision. There are about 1700 programs in the catalog. The catalog is fully searchable and list program title, program description, program category(ies), total run time, and a link to view programs. Program schedules for each channel will also be included as will information on each channel and their services. ADJOURNMENT Kilburg moved and Johnk seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:55 p.m. Respectfully submitted, Michael Brau Cable TV Administrative Aide TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) Elias Ber us Butler Homewood 6/2/14 0 X —Kilburg X X X 6/23/14 0 X X X X 7/28/14 0 x x x O/c 8/25/14 X X X X X 9/22/14 X X X X o/c 10/27/14 X X o/c o/c X 11/24/14 O/C O/C X X X 1/26/15 X X X X x 2/10/15 X X X o/c X 2/23/15 x x x x X 3/23/15 X X X X X Johnk 4/27/15 x x p/c X X 6/1/15 X X X X X 6/22/15 o/c X X X x 8/24/15 0 x X x o/c (X) = Present (0) = Absent (O/C) = Absent/Called (Excused)