HomeMy WebLinkAbout01-21-2016 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, JANUARY 21, 2016 - 6:00 P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings: 2 min*
December 17. 2015
3. Public Discussion - Items not on the agenda 5 min
4. Items for Discussion / Action:
a. Requests to use Airport Grounds
15 min
i. University of Iowa — Transportation & Vehicle Safety Research
b. Airport Master Plan
15 min
c. FAA/IDOT Projects: AECOM / David Hughes
20 min
i. FY15 Obstruction Mitigation
ii. Fuel Tank System Rehabilitation and Coating
1. Consider a resolution accepting work for Fuel Tank System
Rehabilitation and
Coating Project
iii. FY16 Apron Expansion
1. Consider a resolution setting a public hearing on the plans,
specifications and
form of contract for the 2016 Apron Expansion
d. Gilbert Street Leased Area (Larry Bell)
15 min
e. Airport "Operations"
10 min
i. Strategic Plan -Implementation
ii. Budget
iii. Management
1. Employee Review
f. FBO / Flight Training Reports
10 min
i. Jet Air
g. Security Subcommittee Report
15 min
i. Consider a resolution to adjourn to executive session pursuant to Section 21.5(1)(k) of the
Iowa Code and Resolution No. A06-14 regarding security procedures
or emergency
preparedness information
h. Commission Members' Reports
2 min
i. Staff Report
2 min
5. Set next regular meeting for February 18, 2016 at 6:00 p.m.
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 2 of 32
Airport Commission
December 17, 2015
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
DECEMBER 17, 2015 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Jose Assouline (arrived at 6:10 P.M.), Minnetta Gardinier, A. Jacob
Odgaard, Chris Ogren
Members Absent: Julie Bockenstedt
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Melissa Underwood, Turk Regenniter
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Gardinier called the meeting to order at 6:04 P.M.
APPROVAL OF MINUTES:
Minutes from the November meeting were reviewed. Odgaard moved to accept the minutes
of the November 19, 2015, meeting. Gardinier seconded the motion. The motion carried
3-0; Assouline and Ogren absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to use Airport grounds -
i. Iowa City Auto Club — Tharp stated that this is a continuation
basically of last month's conversation. Since that time, he has had
contact with Dan McGehee of the University of Iowa's Transportation &
Vehicle Safety group. They would also like to use the closed runway in
their work and he had planned to be at tonight's meeting to give a brief
overview, according to Tharp. Tharp stated that he has been in contact
with the farming groups involved at the Airport to get their feedback on
such uses, as well. Tharp noted that he put a memo in the Members'
meeting packet suggesting some guidelines for such uses of this area.
Ogren stated that it appears this should be two separate discussions and
Gardinier agreed. Ogren stated that she is somewhat surprised at how
often the auto club wants to use this area and that this concerns her
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 3 of 32
Airport Commission
December 17, 2015
Page 2
somewhat. Tharp noted that it really comes down to whether they can
make it so everyone is comfortable with this usage. Ogren asked if Tharp
had checked with the FAA and he noted that anything they come up with
will need the FAA's approval, but that this type of use is allowed typically
by the FAA. Odgaard asked what the farming operators think and Turk
Regennitter stated that as long as the activities don't interfere with the
farming operations, he would not be against these types of uses.
Members continued their discussion, with Tharp responding to questions
and concerns. Gardinier stated that Ogren brings up a good point, that
the Airport is basically landlocked and that this extra runway could be
needed for airplane safety, should something occur. Assouline stated
that he thought the auto club was going to give them some further info,
such as what type of insurance they have. Tharp noted that he has
talked with the City's risk management personnel regarding this.
Assouline added that other info they had requested was how many
people could be expected at such events, so that the Commission could
have a clearer picture of what would be taking place. Gardinier stated
that she has not been persuaded yet on this type of arrangement, that
further info would be needed, that she sees security issues here. Tharp
noted some areas on the map that might be better used for auto club
activities. Members continued to discuss their concerns, especially with
safety and having people come and go at the Airport. The discussion
turned to the strategic plan and the master plan and what the
Commission envisions the Airport doing in the future. Members agreed
that security is a major issue here. Odgaard suggested they continue this
discussion and others agreed that they would be willing to do so,
especially with more info being received.
ii. University of Iowa — Transportation & Vehicle Safety
Research - Tharp then spoke to the University's request, which is
to use the same basic area of the unused runway. He gave
Members further details of just what this project would entail.
Gardinier asked about having a special meeting where the
University could give Members a demonstration of what their
research would include and how the space on the runway would
be used. Assouline stated that they need some type of application
for these types of request. This would give Members further
information on which to base their decisions. The discussion
turned to charging for these types of uses, with Tharp noting that
this type of use — by the University — is more of a publicity type of
use, in his view. He stated that the Commission can look at their
policies and set forth policies on these types of uses and requests.
Gardinier agreed that some type of application would be
appropriate here, but that not every request should be treated the
same. Members agreed that they need to continue this
discussion.
b. Airport Master Plan — Melissa Underwood spoke to Members, noting
that the final draft has been completed. She asked that Members look at
this document and give any feedback they may have. She briefly
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 4 of 32
Airport Commission
December 17, 2015
Page 3
explained the timeframe they will be working with. Underwood then
briefly spoke to the final draft, highlighting some sections for Members,
noting how a 20-year plan is arrived at. She then responded to Member
questions and concerns, especially with having a stop -way in the future.
Ogren asked why this was removed from the master plan to begin with
and Underwood responded, noting that it would not lower minimums as
being the main reason. Underwood then addressed the final piece,
noting the projects that are shown here.
C. FAA/IDOT Projects: AECOM (David Hughes)
i. FY15 Obstruction Mitigation — Tharp stated that Hughes is
traveling and unable to be at this evening's meeting. He noted
that the obstruction mitigation FAA pre -application has been
submitted. He gave Members a brief rundown on those issues the
FAA is looking at. He added that right now there is $300,000 in
entitlement funds. but where the remainder would come from is
unknown at this time. He stated that he and Hughes are
continuing to review this situation, trying to come up with other
options. Underwood provided some information, as well, on
obstruction mitigation and how the FAA may deal with this
particular mandate.
ii. Fuel Tank Rehabilitation — Tharp stated that there is one minor
outstanding issue and the resolution should be ready for next
month's meeting. Ogren asked if everything was still running well
and Wolford stated that it is.
iii. FY16 Apron Expansion — Tharp stated that this is still going to be
a first of the year bidding process with a start date in the spring.
d. Airport Operations —
i. Strategic Plan -Implementation — Tharp stated that in January
they will be speaking to how they want to start the new planning
process for the strategic plan. He noted that he can check with
City Hall on who might be available to help them with this process.
Members briefly discussed this.
ii. Budget — Tharp stated that not much has changed here. He
added that the City Council starts its budget process in early
January and that he will be at City Hall to present for the Airport.
He invited Members to join him if they have an interest in the
process.
iii. Management — None.
FBO/Flight Training Reports
i. Jet Air — Matt Wolford shared the monthly reports with Members.
Everyone noted the lack of snow this December and therefore not
much plowing has taken place. He noted that the snow they did
get was on a football weekend so they made sure to get the
runways cleared right away. Other than that, the usual picking up
of trash and branches, replacing of lightbulbs, and some basic
maintenance. Gardinier asked about the fuel filter usage, asking ii
these weren't fairly new. Wolford explained how sand and
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 5 of 32
Airport Commission
December 17, 2015
Page 4
sediment were high during this timeframe and that several sets of
filters were gone through as they attempted to clean out the
system. Continuing, Wolford noted that they hired several new
employees recently. He stated that they recently sold off the last
of their piston powered planes and plan to go to all turbo. Wolford
added that he has talked with Tharp recently about the need to
discuss further hangar space for Jet Air. Gardinier asked for
some clarification on the hangar needs and just what the issues
are here. Tharp and Wolford responded, noting that possibly
some modifications on current hangars would meet the needs,
versus building new hangars. Gardinier asked how Jet Air's flight
training is going and Wolford responded. He stated that they are
hoping to finalize plans for a full-time instructor soon and that
Odgaard has several things going on. Odgaard stated that he has
a few students at this time, but that it ebbs and flows.
Security Subcommittee Report — Gardinier spoke to Members
regarding the security report, stating that she took the document that
Ogren sent her and made further changes. She then met with Tharp and
reviewed some of the documents, noting that there were some
redundancies seen, and that Tharp is working through these changes.
Members should get a draft prior to next month's meeting for further
review. Gardinier added that they also talked about having an annual
review of this document, such as when the Chair position changes.
Others agreed that this would be a good idea. Members also spoke
about having some type of drill at the Airport, just to make sure they are
prepared.
g. Commission Members' Reports — Ogren stated that she flew
commercial the day of the snow storm and she shared her experience at
O'Hare Airport. Assouline shared that he now has a second grandchild.
Gardinier stated that she flew out the afternoon of the snow storm, once
everything was cleared. She shared how her flights to and from Florida
went. Odgaard shared that he will be leaving for Florida soon, as well,
with his family and then is headed to Europe.
h. Staff Report — Tharp reminded everyone that he will be out of the office
from December 23 through January 4.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, January 21,
2016, at 6:00 P.M. in the Airport Terminal Building.
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 6 of 32
Airport Commission
December 17, 2015
Page 5
ADJOURN:
Ogren moved to adjourn the meeting at 7:38 P.M. Assouline seconded the motion. The
motion carried 4-0; Bockenstedt absent.
CHAIRPERSON
DATE
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 7 of 32
Airport Commission
December 17, 2015
Page 6
Airport Commission
ATTENDANCE RECORD
2015
TERM
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UI
0
UI
0
UI
01
N
0
UI
Minnetta
03/01/19
X
X
X
X
X
X
O/
X
X
X
X
X
X
Gardinier
E
Jose
03/01/16
O/
X
X
O/
X
X
X
X
X
X
X
X
X
Assouline
E
E
Chris Ogren
03/01/18
X
X
X
X
X
X
X
X
X
X
X
O/
X
E
A.Jacob
03/01/18
X
X
X
X
X
X
X
O/
X
X
X
X
X
Odgaard
E
Julie
03/01/17
N
N
N
N
N
N
N
N
N
N
N
X
O/E
Bockenstedt
M
M
M
M
M
M
M
M
M
M
M
David Davis
03/01/17
X
O
X
X
O
X
O
O
N
N
N
N
NM
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 8 of 32
MEMORANDUM
Date: January 15, 2016
To: Iowa City Municipal Airport Commission
From: Melissa Underwood
Subject: Airport Master Plan
Runway 12/30 approach procedures
Recent discussions in regards to the Master Plan project have focused on the airspace obstructions to
Runway 12/30. As the Airport Commission knows, the night time circling approach to Runway 12 has
been turned off by FAA due to the existing airspace obstructions.
There are approximately 75 obstructions to the Part 77 and Approach/Departure surfaces on the Runway
12 end and approximately 25 on the Runway 30 end. For the FAA to turn the night time circling approach
procedure to Runway 12 back on, these obstructions need to be mitigated through removal or a change in
the runway threshold location. The vast majority of the obstructions to be mitigated are located on private
property.
Alternatives were reviewed by the Airport Commission to determine if a shorter runway length could
meet the needs of the users of the airport and therefore requires less trees to be removed. Based on the
discussion at the Airport Commission meeting and following discussions with City staff, it was
determined that changing the threshold location or only removing a portion of the obstructions would not
be beneficial to the airport or fair to the private property owners.
Since these discussions, additional meetings have been conducted with FAA staff to ensure they support
the plan for obstruction mitigation moving forward. After reviewing all of the data presented through the
Master Plan process and environmental assessment project, FAA would like to see additional analysis on
the benefits of the circling approach compared to the cost to mitigate the trees to Runway 12/30.
FAA feels additional discussions at the Airport Commission level may be necessary to determine the
importance of the circling approach, the impact to the community, and the cost of the obstruction
removal.
This information is being presented to begin discussions on this approach procedure and mitigation being
presented. The discussion will be included in the Master Plan to justify the end result.
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
OM
/Cwm 500 SW
7th Street
Suite 301
Des Moines, Iowa 50309
www.aecom.com
January 14, 2016
Ms. Minnetta Gardinier
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT: Rehabilitate Fuel System -
Tank Coating
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOT AIP Project 911501OW100
Contract No. 16581
AECOM ID No. 6033132
Dear Ms.Gardinier :
6153237919 tel
615 244 4803 fax
Page 9 of 32
By this letter, we hereby state:
1. We have made a final review of the project and recommend acceptance.
2. To the best of our knowledge and belief, based on observations of AECOM staff during
construction, the contractor, Pospisil Painting Inc. has performed the work in accordance with the
proposal requirements in effect for the above -referenced project.
3. The total cost of the completed work is $ 58,212.09.
I hereby certify that this engineering document was prepared by me or
mxano,
� Q4oq.....
nder my direct al supervision and that I am a
professional nunder
r
Engineer the laws of the state of Iowla.licensed
DAVID S.
w: HUGHES
u: 13037
David B. Hughes Date
�.,y +..
rowa `°
nnnnnnooao.
License No. 13037
My license renewal date is December 31, 2015.
Pages or sheets covered by this seal:
LAworkiprojecN60331326 IOW IDOT 2015 Vert InfrasWcturM000000001600-Cons"dion Sopporn620 Cor,espondenceWN0527151tr doe
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
Page 10 of 32
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION ACCEPTING THE WORK FOR THE FUEL SYSTEM REHAB
AND TANK COATING PROJECT
WHEREAS, the Commission's consultant for the Fuel Tank Rehabilitation Project, Aecom, Inc.,
has recommended that the work associated has been completed by Pospisil Painting, Inc., and
be accepted as complete.
WHEREAS, the final contract price is $58,212.09. Which is established from the original
contract cost of $52,881.00.00 and $5,331.09 change order #1 to adjust final constructed
quantities.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
Said improvements are hereby accepted by the Iowa City Airport Commission.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
rApved
City Attorney's Office
Absent
2016.
the Resolution be
Assouline
Bockenstedt
Gardiner
Odgaard
Ogren
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 Page 11 of 32
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350 5045
RESOLUTION NO.
RESOLUTION SETTING A PUBLIC HEARING ON FEBRUARY 18, 2016 FOR THE
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE ON COST FOR
THE CONSTRUCTION OF "2016 TERMINAL APRON EXPANSION" PROJECT, AND
DIRECTING CITY CLERK TO PUBLISH NOTICES OF SAID HEARING, AND
DIRECTING THE CHAIRPERSON TO PLACE SAID PLANS ON FILE FOR PUBLIC
INSPECTION
BE TT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY:
1. That a pubic hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above -mentioned project is to be held on the 18t, day of
February, 2016 at 6:00pm. in Iowa City Airport Terminal Building, 1801 S. Riverside
Drive, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the Airport
Commission thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public
hearing for the above -named project in a newspaper published at least once weekly and
having a general circulation in the City, not less that four (4) nor more than twenty (20)
days before said hearing.
3. That the copy of plans, specifications, form of contract, and estimate of cost for the
construction of the above -named project is hereby ordered placed on file by the
Chairperson in the office of the City Clerk for public inspection
Passed and approved this day of 2016.
CHAIRPERSON
ATTEST:
SECRETARY
Approved By:
City Attorney's Office
Assouline
Bockenstedt
Gardinier
Odgaard
Ogren
Airport Commission Agenda & Info Packet
nn PPfin� na}P01-91-18
O1/15/2016 15:36 (CITY OF IOWA CITY IP 1
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2016/6 TO 2016/6
ACCOUNT/VENDOR INVOICE
PO YEAR/PR TYP S
76850110 Airport Operations
7600-70-70-850-850100-850110-000-0000-438030-
Electricity
010319
MIDAMERICAN ENERGY
20151221165007
2016 6 DIR
P
ACCOUNT TOTAL
7600-70-70-850-850100-850110-000-0000-438070-
Heating Fuel/Gas
010319
MIDAMERICAN ENERGY
20151221165007
2016 6 DIR
P
ACCOUNT TOTAL
7600-70-70-850-850100-850110-000-0000-438100-
Refuse Collection
Charges
011001
ABC DISPOSAL
SYSTEMS
818341
2016 6 INV
P
011001
ABC DISPOSAL
SYSTEMS
818342
2016 6 INV
P
011001
ABC DISPOSAL
SYSTEMS
818343
2016 6 INV
P
7600-70-70-850-850100-850110-000-0000-438110-
011937 ALLIANCE CONNECT 0789004025.2015.12
7600 -70-70 -850-850100- 850110- 000- 0000-442010-
010856 JET AIR INC IOW IVI-15-004586
7600 -70-70 -850-850100- 850110- 000- 0000-442020-
012238 OTIS ELEVATOR COMPAN CER65338915
7600 -70-70 -850-850100- 850110- 000- 0000-442030-
013430 ALL TEMP REFRIGERATI 15-274
7600 -70-70 -850-850100- 850110- 000- 0000-442060-
010014 ADVANCED ELECTRICAL 50125
010014 ADVANCED ELECTRICAL 50277
011180 BLUEGLOBES LLC IOW-21716
7600 -70-70 -850-850100- 850110- 000- 0000-442070-
013610 STANDARD PEST CONTRO 28537
WARRANT CHECK
1,479.26 W122215
1,479.26
331.03 W122215
331.03
DESCRIPTION
173 MidAmBilling 122220
173 MidAmBilling 122220
28.84 123115 151427 Pickup and Disposal
28.84 123115 151427 Pickup and Disposal
71.07 123115 151427 Pickup and Disposal
128.75
ACCOUNT TOTAL
128.75
Local Phone Service
2016 6 INV P
85.62
121815
ACCOUNT TOTAL
85.62
Other Building R&M Services
2016 6 INV P
600.00
121115
ACCOUNT TOTAL
600.00
Structure R&M Services
2016 6 INV P
180.00
122315
ACCOUNT TOTAL
180.00
Heating Equipment R&M Services
2016 6 INV P
1,025.00
123115
ACCOUNT TOTAL
1,025.00
Electrical & Plumbing R&M Srvc
2016 6 INV P
98.77
121115
2016 6 INV P
250.03
123115
348.80
2016 6 INV P
781.41
123115
ACCOUNT TOTAL
1,130.21
Bldg Pest Control Services
2016 6 INV P
30.00
121815
150594 DEC 2015 INV
150447 Cleaning/Janitorial
150899 Elevator Service an
151433 Repairs to Boiler #
150353 Photocell replaceme
151429 Replace Ballast in
151448 Runway Lighting Bul
150757 Pest Control Servic
Airport Commission Agenda & Info Packet
nn PPfin� na}P01-91-1R
O1/15/2016 15:36 (CITY OF IOWA CITY IP 2
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2016/6 TO 2016/6
ACCOUNT/VENDOR INVOICE
PO YEAR/PR TYP S
WARRANT CHECK DESCRIPTION
ACCOUNT TOTAL
30.00
7600-70-70-850-850100-850110-000-0000-443080-
Other Equipment R&M Services
010677
SENECA COMPANIES
1159637
2016 6 INV P
1,357.44
121115
150528
Replacement of Fuel
010856
JET AIR INC IOW
IVI-15-004592
2016 6 INV P
119.52
121115
150447
Maintenance Reimbur
013552
QT POD
57523
2016 6 INV P
995.00
123115
151560
Service Agreement -
013552
QT POD
57524
2016 6 INV P
895.50
123115
151561
Service Agreement -
1,890.50
ACCOUNT TOTAL
3,367.46
7600-70-70-850-850100-850110-000-0000-445080-
Snow and Ice Removal
010856
JET AIR INC IOW
IVI-15-004588
2016 6 INV P
4,500.00
121115
150447
Snow Removal/Ground
ACCOUNT TOTAL
4,500.00
7600-70-70-850-850100-850110-000-0000-449060-
Dues & Memberships
012853
AMERICAN ASSOCIATION
1005114
2016 6 INV P
275.00
123115
151435
Annual Dues
ACCOUNT TOTAL
275.00
7600-70-70-850-850100-850110-000-0000-461040-
Other Agriculture Chemicals
010856
JET AIR INC IOW
IVI-15-004592
2016 6 INV P
133.83
121115
150447
Maintenance Reimbur
ACCOUNT TOTAL
133.83
7600-70-70-850-850100-850110-000-0000-469190-
Minor Equipment
011204
FUTURE LINE TRUCK EQ
51-6416
2016 6 INV P
6,187.08
121115
150415
SANDER #9905
ACCOUNT TOTAL
6,187.08
7600-70-70-850-850100-850110-000-0000-469260-
Fire Ext & Refills
010191
HAWKEYE FIRE AND SAF
65077
2016 6 INV P
669.35
121115
150427
Fire Extinguisher C
ACCOUNT TOTAL
669.35
7600-70-70-850-850100-850110-000-0000-473020-
Non -Contracted Improvements
013430
ALL TEMP REFRIGERATI
15-233
2016 6 INV P
4,127.64
123115
151433
Replace Boiler Cont
ACCOUNT TOTAL
4,127.64
ORG 76850110 TOTAL
24,250.23
FUND 7600 Airport
TOTAL:
24,250.23
Airport Commission Agenda & Info Packet
nn PPfin� na}Pn1-91-1R
O1/15/2016 15:36 (CITY OF IOWA CITY IP 3
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2016/6 TO 2016/6
ACCOUNT/VENDOR INVOICE
PO YEAR/PR TYP S
** END OF REPORT - Generated by Michael Tharp **
WARRANT CHECK DESCRIPTION
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 1
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
369100 Reimb of Expenses
850110 Airport Operations
76850110 369100 Reimb of Expenses
0
0
0
-2,000.00
381100 Interest on Investments
850110 Airport Operations
76850110 381100 Interest on Invest
0
0
0
-2,106.13
382100 Land Rental
850110 Airport Operations
76850110 382100 Land Rental
-48,000
0
-48,000
-12,665.51
382200 Building/Room Rental
850110 Airport Operations
76850110 382200 Building/Room Rent
-250,000
0
-250,000
-126,964.02
384200 Vending Machine Commission
850110 Airport Operations
76850110 384200 Vending Machine Cc
-100
0
-100
.00
00 2,000.00 100.0%
00 2.106.13 100.0%
00-35,334.49 26.4%*
00-123,035.98 50.8%
00-100.00 .0%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 2
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
384900 Other Commissions
850110 Airport Operations
76850110 384900 Other Commissions
393120 General Levy
850110 Airport Operations
76850110 393120 General Lev
411000 Perm Full Time
850110 Airport Operations
76850110 411000 Perm Full Time
413000 Temporary Employees
850110 Airport Operations
76850110 413000 Temporary Employee
414500 Longevity Pay
850110 Airport Operations
76850110 414500 Longevity Pay
-26.000 0-26.000-18.747.40
-121,929 0-121,929-60,964.50
57,138 0 57,138 26,642.97
0 0 0 315.00
325 0 325 325.00
00-7.252.60 72.1%
00-60,964.50 50.0%
00 30,495.03 46.6%
00-315.00 100.0%*
M
00 100.0%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 of
CITY OF IONA CITY P 3
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
421100 Health Insurance
850110 Airport Operations
76850110 421100 Health Insurance
421200 Dental Insurance
850110 Airport Operations
76850110 421200 Dental Insurance
421300 Life Insurance
850110 Airport Operations
76850110 421300 Life Insurance
421400 Disability Insurance
850110 Airport Operations
76850110 421400 Disability Insuran
422100 FICA
850110 Airport Operations
4.907 0 4.907 2.233.92
345 0 345 167.52
149 0 149 70.14
276 0 276 121.26
00 2.673.08 45.50
00 177.48 48.60
00 78.86 47.1%
00 154.74 43.9%
76850110 422100 FICA 4,354 0 4,354 2,068.02 .00 2,285.98 47.5%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 4
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
423100 IPERS
850110 Airport Operations
76850110 423100 IPERS
5,131
0
5,131
2,436.42
.00
2,694.58
47.50
431020 Court Costs & Services
850110 Airport Operations
76850110 431020 Court Costs & Sery
98
0
98
.00
.00
98.00
.0%
432020 Annual Audit
850110 Airport Operations
76850110 432020 Annual Audit
1,437
0
1,437
.00
.00
1,437.00
.0%
435060 Legal Publications
850110 Airport Operations
76850110 435060 Legal Publications
205
0
205
.00
.00
205.00
.0%
436030 Transportation
850110 Airport Operations
76850110 436030 Transportation
1,000
0
1,000
356.50
.00
643.50
35.7%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 5
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
436050 Registration
850110 Airport Operations
76850110 436050 Registration
436060 Lodging
850110 Airport Operations
76850110 436060 Lodging
436080 Meals
850110 Airport Operations
76850110 436080 Meals
437010 Comp Liability Insurance
850110 Airport Operations
76850110 437010 Comp Liability Ins
437020 Fire & Casualty Insurance
850110 Airport Operations
76850110 437020 Fire & Casualty In
500 0 500 250.00
500 0 500 313.24
200 0 200 50.00
3,748 0 3,748 2,041.64
12,790 0 12,790 8,679.00
00 250.00 50.0o*
00 186.76 62.60*
00 150.00 25.0%
00 1,706.36 54.5%*
00 4,111.00 67.9%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IOWA CITY P 6
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
437030 Worker's Comp Insurance
850110 Airport Operations
76850110 437030 Worker's Comp Insu
437041 Bonding & Other Insurance
850110 Airport Operations
76850110 437041 Bonding & Other In
437200 Loss Reserve Payment
850110 Airport Operations
76850110 437200 Loss Reserve Payme
438010 Stormwater Utility Charges
850110 Airport Operations
76850110 438010 Stormwater Utilit
438030 Electricity
850110 Airport Operations
166 0 166 171.00
875 0 875 829.00
5,000 0 5,000 5,000.00
14,320 0 14,320 7,100.52
00 -5.00 103.0%*
00 46.00 94.7%*
M
00 100.0%*
00 7,219.48 49.6%
76850110 438030 Electricity 17,290 0 17,290 7,273.26 .00 10,016.74 42.1%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IOWA CITY P 7
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
438050 Landfill Use
850110 Airport Operations
76850110 438050 Landfill Use
438070 Heating Fuel/Gas
850110 Airport Operations
76850110 438070 Heating Fuel/Gas
438080 Sewer Utility Charge
850110 Airport Operations
76850110 438080 Sewer Utility Char
438090 Water Utility Charge
850110 Airport Operations
76850110 438090 Water Utility Char
438100 Refuse Collection Charges
850110 Airport Operations
76850110 438100 Refuse Collection
150 0 150 13.90
6,773 0 6,773 525.45
2,566 0 2,566 840.03
2,215 0 2,215 909.89
1,207 0 1,207 643.75
00 136.10 9.3%
00 6,247.55 7.8%
00 1,725.97 32.7%
00 1,305.11 41.1%
00 563.25 53.3%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 8
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
438110 Local Phone Service
850110 Airport Operations
76850110 438110 Local Phone Servic
438120 Long Distance Service
850110 Airport Operations
76850110 438120 Long Distance Sery
442010 Other Building R&M Services
850110 Airport Operations
76850110 442010 Other Building R&M
442020 Structure R&M Services
850110 Airport Operations
76850110 442020 Structure R&M Sery
442030 Heating Equipment R&M Services
850110 Airport Operations
76850110 442030 Heating Equipment
266 0 266 492.75
63 0 63 24.51
18,940 0 18,940 4,406.00
1,134 0 1,134 1,330.00
500 0 500 1,025.00
00-226.75 185.20*
00 38.49 38.90
00 14,534.00 23.3%
00-196.00 117.3%*
00-525.00 205.0%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 9
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
442040 Cooling Equipment R&M Services
850110 Airport Operations
76850110 442040 Cooling Equipment
442060 Electrical & Plumbing R&M Srvc
850110 Airport Operations
76850110 442060 Electrical & Plumb
442070 Bldg Pest Control Services
850110 Airport Operations
76850110 442070 Bldg Pest Control
443080 Other Equipment R&M Services
850110 Airport Operations
76850110 443080 Other Equipment R&
444060 Cable & Electrical R&M Srvcs
850110 Airport Operations
76850110 444060 Cable & Electrical
500 0 500 358.06
5,000 0 5,000 2,319.74
387 0 387 150.00
6,904 0 6,904 3,367.46
332 0 332
00 141.94 71.6%*
00 2,680.26 46.4%
00 237.00 38.8%
00 3,536.54 48.8%
00 332.00 .0%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 10
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
445030 Nursery Srvc-Lawn & Plant Care
850110 Airport Operations
76850110 445030 Nursery Srvc-Lawn
445080 Snow and Ice Removal
850110 Airport Operations
76850110 445080 Snow and Ice Remov
445110 Testing Services
850110 Airport Operations
76850110 445110 Testing Services
445230 Other Operating Services
850110 Airport Operations
76850110 445230 Other Operating Se
446100 City Attorney Chargeback
850110 Airport Operations
76850110 446100 City Attorney Char
41.780 0 41.780 26.721.85
18,657 0 18,657 8,429.15
00 15.058.15 64.0%*
00 10,227.85 45.2%
811 0 811 .00 .00 811.00 .0%
274 0 274 .00 .00 274.00 .0%
6,892 0 6,892 .00 .00 6,892.00 .0%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 11
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446130 ITS-PC/Peripheral/Tablet S/R
850110 Airport Operations
76850110 446130 ITS-PC/Peripheral/
446140 ITS -Capital Replacement Chgbk
850110 Airport Operations
76850110 446140 ITS -Capital Replac
446160 ITS -Infrastructure Fee
850110 Airport Operations
76850110 446160 ITS-Infrastucture
446220 Phone Service Chargeback
850110 Airport Operations
76850110 446220 Phone Service Char
446300 Phone Equipment/Line Chgbk
850110 Airport Operations
76850110 446300 Phone Equipment/Li
830 0 830
MIS
4,267 0 4,267 1,308.60
8,761 0 8,761 8,761.00
800 0 800
LIES
1,320 0 1,320 600.00
00 830.00 .0%
00 2,958.40 30.7%
M
00 100.0%*
00 800.00 .0%
00 720.00 45.5%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 12
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446320 Mail Chargeback
850110 Airport Operations
76850110 446320 Mail Chargeback
446350 City Vehicle Replacement Chgbk
850110 Airport Operations
76850110 446350 City Vehicle Repla
446360 City Vehicle Rental Chargeback
850110 Airport Operations
76850110 446360 City Vehicle Renta
446370 Fuel Chargeback
850110 Airport Operations
76850110 446370 Fuel Chargeback
446380 Vehicle R&M Chargeback
850110 Airport Operations
76850110 446380 Vehicle R&M Charge
303 0 303 174.31
18,582 0 18,582 9,403.59
264 0 264
NN
4,944 0 4,944 2,052.92
20,346 0 20,346 15,146.03
00 128.69 57.5%*
00 9,178.41 50.6%*
00 264.00 .0%
00 2,891.08 41.5%
00 5,199.97 74.4%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16 oiv-
f 32
CITY OF IONA CITY P 13
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
449055 Permitting Fees
850110 Airport Operations
76850110 449055 Permitting Fees
449060 Dues & Memberships
850110 Airport Operations
76850110 449060 Dues & Memberships
449120 Equipment Rental
850110 Airport Operations
76850110 449120 Equipment Rental
452010 Office Supplies
850110 Airport Operations
76850110 452010 Office Supplies
452030 Minor Office Equip/Furniture
850110 Airport Operations
76850110 452030 Minor Office Eouip
250 0 250 175.00
1,254 0 1,254 535.00
200 0 200 1,407.96
724 0 724 212.72
259 0 259
00 75.00 70.0%*
00 719.00 42.7%
00-1,207.96 704.0%*
00 511.28 29.4%
00 259.00 .0%
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 14
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
454020 Subscriptions
850110 Airport Operations
76850110 454020 Subscriptions
461040 Other Agriculture Chemicals
850110 Airport Operations
76850110 461040 Other Agriculture
466040 Plumbing Supplies
850110 Airport Operations
76850110 466040 Plumbing Supplies
466050 Electrical Supplies
850110 Airport Operations
76850110 466050 Electrical Supplie
466070 Other Maintenance Supplies
850110 Airport Operations
76850110 466070 Other Maintenance
0 0 0 208.00
516 0 516 435.06
50 0 50
NN
188 0 188 173.88
416 0 416 215.65
00-208.00 100.0%*
00 80.94 84.3%*
00 50.00 .0%
00 14.12 92.5%*
00 200.35 51.8%*
O1/15/2016 15:40
mtharp
FOR 2016 06
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 01-21-16
atylererpsDlution
CITY OF IONA CITY P 15
YEAR-TO-DATE BUDGET REPORT Iglytdbud
JULY - DECEMBER 2015
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
467020 Equipment R&M Supplies
850110 Airport Operations
76850110 467020 Equipment R&M Supp
467160 Other Vehicle R&M Supplies
850110 Airport Operations
76850110 467160 Other Vehicle R&M
468030 Asphalt
850110 Airport Operations
76850110 468030 Asphalt
468050 Sand
850110 Airport Operations
76850110 468050 Sand
469040 Traffic Cntrl Imprvmt Supplies
850110 Airport Operations
76850110 469040 Traffic Cntrl Imor
562 0 562 3.779.57
0 0 0 58.16
00-3.217.57 672.5%*
00 -58.16 100.0%*
50 0 50 .00 .00 50.00 .0%
50 0 50 .00 .00 50.00 .0%
329 0 329 1,370.85
00-1,041.85 416.7%*
Airport Commission Agenda & Info Packet
nn PPfin� na}P01-91-1R
O1/15/2016 15:40
OF IONA CITY
16
mtharp
(CITY
YEAR-TO-DATE BUDGET
REPORT
IP
glytdbud
JULY - DECEMBER 2015
FOR 2016 06
ACCOUNTS FOR:
ORIGINAL
TRANFRS/ REVISED
AVAILABLE PCT
76850110 Airport Operations
APPROP
ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES
BUDGET USED
469190 Minor Equipment
850110 Airport Operations
76850110 469190 Minor Ecruinment
469200 Tools
850110 Airport Operations
76850110 469200 Tools
469260 Fire Ext & Refills
850110 Airport Operations
76850110 469260 Fire Ext & Refills
473020 Non -Contracted Improvements
850110 Airport Operations
500
500
202
0 500 6.187.08
0 500 47.67
0 202 669.35
00-5.687.08 1237.4%*
00 452.33 9.5%
00-467.35 331.4%*
76850110 473020 Non -Contracted Imp 33,500 0 33,500 33,726.92 .00-226.92 100.7%*
TOTAL Airport Operations-99,957 0-99,957-18,796.29 .00-81,160.71 18.8%
TOTAL REVENUES-446,029 0-446,029-223,447.56 .00-222,581.44
TOTAL EXPENSES 346.072 0 346.072 204.651.27 .00 141.420.73
Airport Commission Agenda & Info Packet
nn PPfin� na}P01-91-18
O1/15/2016 15:40 (CITY OF IONA CITY IP 17
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
JULY - DECEMBER 2015
FOR 2016 06
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
GRAND TOTAL-99.957 0-99.957-18.796.29
** END OF REPORT - Generated by Michael Tharp **
00-81.160.71 18.8%
Airport Commission Agenda & Info Packet
nn PPfin� na}P01-91-1R
O1/15/2016 15:40 (CITY OF IONA CITY IP 18
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
JULY - DECEMBER 2015
Field # Total Page Break
Sequence 1 9 Y Y
Sequence 2 11 N N
Sequence 3 6 N N
Sequence 4 0 N N
Report title:
YEAR-TO-DATE BUDGET REPORT
Includes accounts exceeding 0% of budget.
Print totals only: N
Print Full or Short description: F
Print full GL account: N
Format type: 1
Double space: N
Suppress zero bal accts: Y
Include requisition amount: N
Print Revenues -Version headings: N
Print revenue as credit: Y
Print revenue budgets as zero: N
Include Fund Balance: N
Print journal detail: N
From Yr/Per: 2015/ 1
To Yr/Per: 2015/ 9
Include budget entries: Y
Incl encumb/liq entries: Y
Sort by JE # or PO #: J
Detail format option: 1
Include additional JE comments: N
Multiyear view: F
Amounts/totals exceed 999 million dollars: N
Find Criteria
Field Name Field Value
Org 76850110
Object
Project
Rollup code
Account type
Account status
REPORT OPTIONS
Year/Period: 2016/ 6
Print MTD Version: N
Roll projects to object: N
Carry forward code: 1