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Home My WebLink About02-18-2010 Airport Commission • IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, FEBRUARY 18, 2010 - 6:00P.M. 1. Determine Quorum 2. FY11-15 Strategic Plan a. Review summary of vision and mission statements and strengths and weaknesses b. Develop Goals and Strategies for FY2011-2015 i. Develop implementation plan for FY2011-2012 and FY2013-FY2015 3. Approval of Minutes from the following meetings: January 21, 2010 4. Public Discussion - Items not on the agenda 5. Items for Discussion/Action: a. Aviation Commerce Park i. VA Parking Lot Request for Proposals b. FAA/IDOT Projects-AECOM—David Hughes i. Runway 7/25 & 12/30 ii. Obstruction Mitigation c. Building H—University of Iowa Hangar Expansion d. Hertz e. 2011 Air Race Classic f. Corporate Hangar"L" g. Airport"Operations": Strategic Plan-Implementation; Budget; Management i. Evaluation of Operations Specialist ii. City Naming Policy h. FBO Report i. Subcommittees' Reports j. Commission Members' Reports k. Staff Report 6. Set next regular meeting for March 18, 2010 at 6:00 p.m. 7. Adjourn r A CITY OF IOWA CITY altirmm! " & MEMORANDUM Date: February 5, 2010 To: Iowa City Municipal Airport Commission From: Jeff Davidson, Director of Planning &Community Development Re: Outline of activities for February 18 Strategic Plan update meeting On February 18 we will meet between 6:00 and 7:00 p.m. to continue our update of the Iowa City Municipal Airport Five-Year Strategic Plan. The updated Strategic Plan is intended to provide a guide for operation of the Iowa City Municipal Airport for the period 2011-2015. Lets plan on the following agenda for the 18th. 1. Vision Statement and Mission Statement reexamination At the January 21 meeting, we reexamined the Vision Statement and Mission Statement contained in the existing Five-Year Strategic Plan. The Vision Statement, which is intended to clarify "What do we want the airport to be?" was reaffirmed without change: The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, healthcare, cultural, and recreational opportunities for the greater Iowa City area. The Mission Statement, which is intended to define "Why does the Iowa City Municipal Airport exist?"was reaffirmed with minor editing, as follows: The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and to meet the needs of its stakeholders. The reaffirmed Vision Statement and Mission Statement will be incorporated into the Strategic Plan update. February 5, 2010 Page 2 2. Review summary of strengths and weaknesses exercise The majority of our planning session on January 21 was devoted to the Commission identifying the strengths and weaknesses of the existing Iowa City Municipal Airport. We had a good brainstorming and prioritization session. The following were identified as the existing strengths of the Iowa City Municipal Airport: Votes Strengths 8 Location provides good access to the remainder of Iowa City 5 24-hour fueling 5 State and Federal funding success 5 Longer runways will accommodate new aircraft 4 Successful within limits of Airport property 4 New runways 4 Stable management structure 4 Improved relationship with City 4 Increased economic impact 4 Master Plan implementation 4 Strong, stable FBO 3 Improved fiscal management 3 Strong, active, diverse aviation community 2 Public viewing area 1 Community activities held at Airport The weaknesses exercise identified the following weaknesses of the Iowa City Municipal Airport, in priority order: Vote Weaknesses 8 Need to develop other income sources 6 Need more hangar space 5 Aging non-aviation infrastructure (buildings, HVAC, access roads) 4 Bad pedestrian and bike access 4 Need storage for equipment and vehicles 4 Inadequate promotion of Airport 4 No emergency operations plan 4 Lack of precision approach 3 Inadequate and aging hangars 3 Political sensitivity of General Aviation airports 3 Need 24-hour restroom facilities 3 Need signage lighting on airfield 2 Reliance on State and Federal funding for infrastructure 2 Need better Airport and Airport facilities directional signage 2 Lack of security plan 1 Lack of security fence 1 Funding for operations 1 No emergency shelter 0 Poor aesthetics of Airport property 0 Poor aesthetics of US 218 corridor 0 Location restricts growth February 5, 2010 Page 3 The intention of developing the prioritized list of strengths and weaknesses is to guide us in the development of the goals and strategies for the update of the Strategic Plan. This is really the meat of the plan. What are the greatest strengths of the Iowa City Municipal Airport that we should capitalize on in the next five years? What are the greatest weaknesses of the Iowa City Municipal Airport that we need to focus on improving in the next five years? 3. Develop goals and strategies for 2011-2015 Strategic Plan update At the February 18 meeting let's plan on examining the prioritized tables of strengths and weaknesses. • Which of the existing Strategic Plan goals are still valid and should be maintained in the Strategic Plan update? • Which of the individual strategies under any existing goals need to be modified to reflect progress or deterioration in the last five-year period? • Which of the prioritized strengths and weaknesses need to be addressed by the development of new goals and strategies? I look forward to the discussion on February 18. cc: Dale Helling Michael Tharp Sue Dulek ppddrimem/AirportComntission-Outl-meActiviles2-18-2010.doc 1 • Airport Commission January 21,2010 MINUTES PRELIMINARY IOWA CITY AIRPORT COMMISSION JANUARY 21, 2010 - 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig, John Staley Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson Others Present: Phillip Wolford, Randy Hartwig, Tom Schnell, Peggy Slaughter, Regenia Bailey RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None CALL TO ORDER: Chairperson Rettig called the meeting to order at 6:06 P.M. F(11-15 STRATEGIC PLAN: a) Review and Update of Airport Operations and Facilities Sections- Davidson noted that he thought the last meeting went well. He quickly reviewed where they are currently, and what he hopes to accomplish yet this evening. Davidson asked Tharp to quickly review the changes that he currently made. Tharp noted that most of his changes were more 'technical' in nature, under the Operations Facilities section. He briefly explained these changes and responded to Members' questions. Davidson then addressed Members regarding the "givens" of the plan, on page 2. These include: Iowa City will have a general aviation airport; that it will be at the existing location of the Iowa City Municipal Airport; and that the airport will be approximately the size of the existing site. Members agreed unanimously that these items are not up for debate. Members talked about adding "two hard-surface runways" to the givens list, and the issue of a grass runway was briefly discussed, as well. In the end they opted to not add 'two hard-surfaced runways"to the givens list. b) Airport Vision and Mission Statements- Davidson noted the importance of these two items in the strategic planning process. He then read the current verbiage to the Members, asking if they wished to make any changes. Staley noted what the atmosphere was when they crafted these items some five years ago. Discussion ensued from here, with Members debating the addition of a glossary of terms used in this plan. The Commission agreed to keep the vision statement as is. On the mission statement, Gardinier suggested some minor wording changes (...to support the strategic goals of the City of Iowa City, and ...to meet the needs of its stakeholders). Members continued to discuss the wording of the Mission Statement, agreeing to Gardinier's suggested wording. c) Summary of Public Input Process- Davidson noted that Members have received a summary of the public comments received to date on the Airport's strategic planning. Rettig brought up the public comment regarding having a Committee Member from the county, noting that they just recently voted on this. Airport Commission January 21, 2010 d) Strengths and Weaknesses Exercise - Davidson noted that what this exercise entails is coming up with the strengths and weaknesses of the Airport_ He added that once they identify both the strengths and the weaknesses, they will need to prioritize them. This will be used in developing the goals and strategies then for the next five years. Strengths were addressed first, with Davidson taking notes as the Members threw out the strengths they see in the Iowa City Airport. Next the group turned to prioritizing the strengths list. After this was completed the group moved on to listing weaknesses of the Airport and then prioritizing those, as well. Davidson thanked everyone for their work this evening, noting that he will start preparing for the next meeting. EXECUTIVE SESSION: Farris moved to adjourn to Executive Session to discuss matters with Counsel that are presently in litigation or where litigation is imminent. Horan seconded the motion. The motion carried 4-1; Staley absent. Executive Session ran from 7:20 P.M. to 7:25 P.M. APPROVAL OF MEETING MINUTES: The minutes of the December 17, 2009 meeting were reviewed. Horan moved to approve the minutes of the December 17, 2009 meeting as presented. Staley seconded the motion. The motion carried 3-0; Farris and Gardinier absent. PUBLIC DISCUSSION: Minnetta Gardinier spoke as a member of the public at this point. She stated that today she was contacted by one of the organizers of the Air Race Classic, indicating that the Airport has the race start site for the June 2011 race if there is a desire to pursue this. There is a fee of $10,000 to do this, and Gardinier suggested they obtain funds through various private organizations and groups and/or corporate donations. She stated that Rockwell Collins is one corporate entity she plans to contact. Members agreed to add this to next month's agenda. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park - Peggy Slaughter addressed the Members, stating that there is an RFP due out from the V.A. Hospital for five acres of land for parking. This has generated a ton of calls from local contractors requesting information on Aviation Commerce Park. Slaughter noted that her biggest concern is whether or not this would be a good location for such a project. She asked Members for their input on this issue, asking if they know of a better location. Rettig noted that she saw this request from the V.A. as well, and that she sent the information to Tharp. Slaughter fielded questions from Members, noting that these RFPs can be quite lengthy and difficult. She added that she talked to the City Economic Development office today 3 Airport Commission January 21,2010 regarding a possible project, questioning if there is a way for the City to meet with the V.A. to address their needs. A discussion ensued regarding this, with Members talking about whether or not a large parking project would work at the Airport or in Commerce Park. Slaughter stated that the official RFP packet is expected out in the next week. Members agreed that they would need to see if the V.A. was agreeable to making such a lot available several times a year for Airport activities, typically held on weekends. They also agreed that the North Aviation Commerce Park is a poor land use for a large parking lot. The area by Building H was discussed as a possible location. Members looked at the possible opportunity and talked at length about what improvements would need to be done to the area in order to meet the RFP requirements. Slaughter reiterated that she would like to see the official RFP before making any final decisions. Tharp agreed, stating that once they see the RFP they can better determine the various options available, whether it's the Building H area or the Guard area. Slaughter continued, stating that she has had two other interested parties in North Aviation Commerce Park. Tharp asked if there have been any inquiries in the area now that Walmart is moving forward with its Supercenter. b. FAAIIDOT Projects -AECOM -Hughes was not present. The discuss turned to the various projects, such as parallel taxiway and an equipment building, that the Commission may want to prioritize or move around in view of funding options. Tharp noted that the State aviation grant is due out around the first of April. He then responded to Members' questions about the process. The discussion tumed to the entitlement funds for the Airport. Tharp explained how the FAA looks at entitlement funds and just how these funds are handled. Members agreed that an equipment building is a priority, and they will discuss this further under Airport Operations. c. Building H - University of Iowa Hangar Expansion -Tom Schnell from the University of Iowa thanked the Commission for working with them on this project, noting that they are almost done. He briefly gave Members a rundown of the problems they have run into during construction, and noted that they currently have a leak in the roof, as well. Schnell stated his dissatisfaction with AECOM during this project. Dulek noted that if Schnell has concerns with the agreed upon amounts in their contract, he needs to talk with George Hollins, who in turn can speak with Dulek about it. She added that there was a communication about a week ago and at that time Hollins was ready to sign the agreement. She reiterated that Schnell needs to talk to Hollins about his concerns. The discussion continued, with Schnell voicing his concerns about items not done properly. Rettig stated that she believes he is getting a good deal on this building, and if he can find a better deal somewhere else then perhaps he should consider it. Tharp reviewed what is left to be done, noting that things should be wrapped up by the end of the month. d. Airport Operations: Strategic Plan-Implementation; Budget; Management- Tharp stated that on January 8 he attended the CIP meeting with the Council. Horan and Gardinier were at the meeting on the 14th. Tharp added that he did distribute the annual report at that time. Members again discussed how they might want to approach a hangar project. They would need to consider whether or not they will be able to find a tenant willing to pay what they would need to charge for rent. Rettig then spoke to page 7, expenditures, where they have carried over for several years a balance that is now at$76,000. Tharp added that he believed the consensus from previous discussions that the funds were going to be added to the upcoming 4 • Airport Commission January 21, 2010 pavement rehabilitation contract being done with state grants. Discussion continued, with Members noting which items are of utmost importance to complete, such as pavement and fencing improvements. Members agreed that they should use the funds for the pavement projects, and then any remaining funds can be used to cover other projects. Horan suggested they put this on an upcoming agenda so they can further discuss specifics. e. Jet Airllowa Flight Training/Whirlybird - Phillip Wolford of Jet Air gave the Members a copy of the monthly activity summary he turns in each month. It was noted that the radio has been repaired. Wolford spoke briefly to what has been going on, adding that it is pretty seasonal to be slow this time of year, but that the economy is also a factor. He noted that the group from Sweden is expected in tomorrow. f. Subcommittees' Reports -Tharp noted that they received $2,000 plus from the Friends of Iowa City for the viewing area. He has been in contact with a couple of different people regarding the displays in the area. Rettig noted that they need to do a picture and press release to bring more attention to the project. Farris added that they plan to look at the cost of a raised platform for this area, as well. g. Commission Members' Reports - Farris spoke about a general aviation movie called "One Six Right" that came out a couple of years ago and suggested Members watch this if they get the chance. Horan stated that he put out the idea of leasing Airport ground as a funding mechanism when he was at the Council meeting. Rettig noted that Staley's term on the Commission is almost up. Tharp added that it is being advertised for, and Staley stated that one person has called him expressing interest. Rettig stated that in the past they had decided to rotate the Chair position at this time, and she questioned how they should do this. This will need to be addressed at the next meeting. Farris added that the 31st of January is the RC Swap Meet at the Airport. h. Staff Report -Tharp spoke briefly to the upcoming aviation conferences, noting that it will be important for a couple of the Members to attend this year. Dulek reminded Members that the Council will be taking up the issue of Commissioners needing to be Iowa City residents at the upcoming meeting. She handed out the proposed ordinance and the agenda item for their review. Rettig stated that she will make plans to attend the Monday meeting. SET NEXT REGULAR MEETING: The next regular meeting is set for Thursday, February 18, 2010, at 6:00 P.M. at the Airport Terminal building. 5 Airport Commission January 21,2010 ADJOURN: Horan moved to adjourn the meeting at 9:08 P.M. Farris seconded the motion. The motion carried 5-0. CHAIRPERSON DATE 6 Airport Commission January 21,2010 • AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2010 TERM 1/21 2/18 NAME EXP. Greg Farris 3/1/13 X Minnetta 3/1/15 X Gardinier Howard 3/1/14 X Horan Janelle Rettig 3/1/12 X John Staley 3/1/10 X NAME TERM EXP. Greg Farris 3/1/13 Minnetta 3/1/15 Gardinier Howard 3/1/14 Horan Janelle Rettig 3/1/12 John Staley 3/1/10 KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting — = Nota Member SOLICITATION FOR OFFERS IOWA CITY VA PARKING LEASE SFO NO. VA-263-10-RP-0015 Solicitation for Offers: VA-263-10-RP-0015 DEPARTMENT OF VETERANS AFFAIRS IOWA CITY VA MEDICAL CENTER OFFSITE PARKING IOWA CITY, IOWA 600 PARKING SPACES CONTRACTING OFFICER Matthew R Hartman Matthew.hadmarg@va.gov 319-688-3584 PROJECT MANAGER/CO REPRESENTATIVE Brad Roark Brad.roark(Wva.gov 319-338-0581 x6802 NOTICE Offers are solicited under Section 40 U.S.C.490(h)(1),as amended,and Section One of the Reorganization Plan of 1950(40 U.S.C.490 Note). The information collection requirements contained in this Solicitation/Contract that are not required by regulation have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned the OMB Control No.3090-0163. Page 1 of 6 SOLICITATION FOR OFFERS IOWA CITY VA PARKING LEASE SFO NO. VA-263-10-RP-0015 SOLICITATION REQUIREMENTS AMOUNT AND TYPE OF SPACE The Department of Veterans Affairs(VA)is proposing to lease 600 parking spaces for use by VA employees who commute to and from work. Convenient public transportation is required to transport packers from the remote parking lot to the Medical Center on all VA working days. Parking spaces are to be located in a quality new or altered parking lot or garage, must be constructed of sound and substantial construction, and shall be in compliance with all of the Government's minimum requirements set forth in this Solicitation for Offers(Solicitation or SFO). AREA OF CONSIDERATION Offered parking lot must be located within five miles of the Iowa city VA Medical Center. All applicable properties within said distance will be considered. Property within the 100-year base flood plain may not be considered. TERM Proposals are required based on a 5-year firm term, with 1 two-year renewal option and 1 one- year renewal option. All terms and conditions contained herein shall prevail throughout the term of the lease including all renewal options. OFFER DUE DATE Offers are due by February 26, 2010 and must remain open until March 31, 2010. OCCUPANCY DATE Occupancy is required by April 30, 2010. RENEWAL OPTIONS Where funds are available, VA has the option to renew this lease for fiscal years 2016 thru 2017, and 2018 thru 2019 at the prices indicated in the OFFER. However, no lease option shall be exercised nor legal liabilities on the part of the Government arise for the payment of any money until and unless an authorized agent of the VA so directs. TERMINATION RIGHTS The Government may terminate this lease at any time after the base period by giving at least 90 (ninety) days notice in writing to the Lessor and no rental shall accrue after the effective date of termination. Said notice shall be computed commencing with the day after the date of mailing. COMPETITIVE RANGE After evaluating all initial proposals in accordance with the stated requirements and award factors, the Contracting Officer shall establish a Competitive Range comprised of all the most highly rated proposals. If the Contracting Officer determines that the number of proposals that would otherwise be in the Competitive Range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the Competitive Range to the greatest number that will permit an efficient competition among the most highly rated proposals. NEGOTIATIONS After receipt and review of initial offers, the VA Contracting Officer will conduct negotiations on Page 2 of 6 SOLICITATION FOR OFFERS IOWA CITY VA PARKING LEASE SFO NO. VA-263-10-RP-0015 behalf of the Government with all Offerors within the Competitive Range in order to obtain the best value cost to the Government. Other VA personnel including the Contracting Officers Representative, named on the cover of this Solicitation, may assist the Contracting Officer. AWARD At the conclusion of negotiations, all discussions will cease. Offerors will be given an opportunity to submit a "final proposal revision" to clarify and document understandings reached during negotiations. To be considered for award, an Offeror must agree to provide a complete facility that meets all technical requirements and specifications set out in this Solicitation. The requirements and specifications contained in this Solicitation are mandatory. At the conclusion of negotiations and after receipt and review of final proposal revisions is completed, a lease may be awarded. The Contracting Officer will require the Offeror to execute the proposed VA prepared lease, which reflects the proposed agreement of the parties. At a minimum,the proposed lease shall consist of: 1. Standard Form 2-U.S. Government Lease for Real Property; 2. GSA Form 35176, General Clauses; 3. GSA Form 3518, Representations and Certifications; 4. GSA Form 3516A, Solicitation Provisions; 5. All the provisions of the SFO; and 6. The pertinent provisions of the offer. NOTE: For purposes of release of information under the Freedom of Information Act (FOIA), or other applicable statutes or regulations, the individual itemized costs as set forth in Schedule B and other proprietary information are considered procurement sensitive information, and are not subject to release. The award by the Government occurs upon execution of the lease by the VA Contracting Officer and issuance of a letter by the VA Contracting Officer indicating that the Government accepts the Offerors proposal. SCOPE OF LEASE 1. The Iowa City VA Medical Center seeks to lease parking spaces for long term parking. 2. Access to parking spaces will be between the hours of 6:00a.m. and 6:30 p.m., Monday through Friday excluding Saturday, Sunday and Federal Holidays. 3. If a parking lot is offered, the parking area must be paved either asphalt or concrete. Either type must be striped and well lighted for early dusk and dawn hours. 4. Transportation: VA users of parking lot must have access to public transportation to the Iowa City VA Medical Center. More frequent transportation intervals at work day start and end times are desired. Transportation must have capacity such that users are not waiting more than 15 minutes at these times. Details may be negotiated. 5. VA spaces or the entire lot must be clearly designated for VA use only and VA will Page 3 of 6 SOLICITATION FOR OFFERS IOWA CITY VA PARKING LEASE SFO NO. VA-263-10-RP-0015 determine and control the use of individual leased parking spaces. 6. If parking is unavailable for any reason the lessor will provide alternate parking accommodations. Except for cases of natural disaster, lessor will provide VA a minimum advance notice of 48 hours prior to utilizing alternate parking. 7. Snow removal: snow removal to occur, at a minimum,when snow accumulation in the parking area exceeds 1 inch. During times of heavy snow, removal is not required more frequently than every four hours. 8. Parking lot shall meet or exceed ADA and SUDAS requirements. 9. Parking lot shall be located in an area of regular police and/or security patrols. 10. Lot cleaning will be conducted before 6:00 a.m.and after 6:30 p.m. 11. Parking lot is to be maintained in a good, clean condition. Parking lot should be free of pot holes; excessive dirt, rocks, and leaves. LESSOR RESPONSIBILITIES 1. Lessor will make monthly inspections of the lot condition and repair as needed. 2. Lessor will provide and maintain existing lighting conditions for safety and security purposes of parking lot 3. Snow plowing and de-icing shall be performed so that snow/ice will not interfere with entering/parking/egress of people and vehicles in leased area. 4. Lessor will provide all equipment, labor, and supervision to clean and maintain parking lot area. 5. Lessor will clearly mark designated VA parking area. 6. The lessor will provide and install (2) ea covered shelter structures, specifications suitable to Project Manager and Contracting Officer. Locations for these shelters will be coordinated prior to installation. GOVERNMENT RESPONSIBILITIES 1. VA users of parking area will comply with all local laws, rules, and regulations as provided, negotiated,and applicable to the lease. Page 4 of 6 SOLICITATION FOR OFFERS IOWA CITY VA PARKING LEASE SFO NO. VA-263-10-RP-0015 HOW TO OFFER Offers must be received by the Contracting Officer at the location stated below, no later than 3:00 PM CST on the Offer Due Date. Express. Regular, or Hand Delivered Mail to: Department of Veterans Affairs CONTRACT MANAGEMENT(90C) ATTN: Matthew Hartman 601 Hwy 6 West Iowa City,IA 52246 Phone: 319.688-3584 Email: matthew.hartman@va.gov Two (2)copies of the following documents, properly signed and executed, must be submitted. All documents shall be submitted with references to cost kept separate from the technical aspects of the Offeror's proposal: 1. Solicitation for Offers VA-263-10-RP-0015; 2. GSA Form 1364, Proposal to Lease Space; 3. Form 3518, Representations and Certifications; 4. GSA Form 3516a, Solicitation Provisions 5. GSA Form 3517B, General Clauses; 6. Addendum to GSA Form 3517B; Evidence of Central Contractor Registration (CCR) as required by FAR 52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008); 7. Information that addresses award factors listed in the award factors section of this Solicitation. Instructions for preparation of the offer can be found in GSA Form 3516A, Solicitation Provisions There will be no public opening of the offer, and all information will be confidential until the lease has been awarded. If you desire to maximize protection of information in your offer, you may apply the restriction notice to your offer as prescribed in the provision entitled 552.270-1(d) (1) & (2). Instructions to Offerors(see GSA Form 3516A, Solicitation Provisions). Page 5 of 6 SOLICITATION FOR OFFERS IOWA CITY VA PARKING LEASE SFO NO. VA-263-10-RP-0015 AWARD FACTORS The award factors below are listed in order of descending importance and taken as a whole are significantly more important than price. 1. Technical Proposal a. Location. Map(s)of the proposed parking facility(s),which indicate the location of the facility or parking lot location and distance to the Iowa City VA Medical Center. b. Quantity. A description of the number of spaces being proposed at each parking facility. c. Transportation. Frequency and capacity of public transportation to the Iowa City VA Medical Center. d. Facilities. A description of the parking facility(s), including a clear description of offered shelter to be utilized while waiting for public transit. e. Regulations. A description of any rules/regulation which would apply to the Government users of parking area and the procedures to be followed by users for obtaining monthly permits or placards(if required)and if facility is self park,valet, or a combination there of. 2. Pricing RATE PER TOTAL MONTHLY TOTAL ANNUAL MONTH RATE RATE PERIOD COVERED QTY (PER SPACE) (Qty x Monthly Rate) (Monthly x 12) BASE PERIOD Date of Award—September 30,2015 OPTION PERIOD I October 1,2015—September 30,2017 OPTION PERIOD II October 1,2017—September 30,2018 .END. Page 6 of 6 Hertz Mark W. Vita Director, Properties The Hertz Corporation 2170 S.Mannheim Road,Des Plaines, IL 60018 Phone:(847)375-6511 E-Mail:mvita@hertz.com January 27, 2010 Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 1801 S. Riverside Dr Iowa City,IA 52246 Re: Iowa City Lease Dear Mr. Tharp: Please consider this as Hertz's formal request to be released from the remaining term of its concession agreement at the Iowa City Municipal Airport. As we had previously discussed, the basis for this request is that because there is no scheduled air service into Iowa City Municipal Airport, Hertz's operation at Iowa City is primarily designed to support our insurance replacement business in this market. Accordingly, the Hertz operation in your community is primarily an off-airport operation that supports the rental of replacement vehicles while a renter's primary vehicle is in the body shop or garage. Hertz was recently offered the opportunity to locate its operation within a new body shop opening in the Iowa City area—CARSTAR. This is an opportunity perfectly aligned with our insurance replacement business strategy and therefore an opportunity too good to pass up. Unfortunately, in these difficult economic times Hertz cannot afford to operate at both the CARSTAR body shop and at the airport and the body shop location offers Hertz the best opportunity to provide our rental car services in your community. We respectfully request that the based on the foregoing that the Iowa City Airport Commission release Hertz from any further liability on its concession agreement at the Iowa City Municipal Airport. We appreciate the opportunity to have operated from the airport over the last several years and thank you in advance for your kind consideration of this request. Sincerely, Mark W. Vita COMMERCIAL BUSINESS AGREEMENT This COMMERCIAL BUSINESS AGREEMENT ("Agreement") is entered into by and between the Iowa City Airport Commission ("Commission") and The Hertz Corporation ("Hertz") in Iowa City, IA. In consideration of the mutual covenants contained herein, and for other good and valuable consideration,the parties hereby agree as follows: 1. Use of Leased Space: The Commission authorizes the sublease of office space in Building"D"("Leased Space") The Leased Space shall be used and occupied by Hertz principally for office space and parking in conjunction with a car rental business. Hertz will also lease parking spaces from the airport commission for vehicles as further defined in Paragraph 4. 2. Term The term of this agreement shall commence on August 1, 2008 and shall end on the last day of the month of July, 2009. Hertz shall have the option to extend the agreement one (1) additional year by providing Ninety (90) days advanced notice. In the event Hertz shall continue to occupy the Leased Space beyond the term of this Agreement without executing an Agreement for another term, such holding over shall not constitute a renewal of this Agreement but shall be on a month-to- month basis only. 3. Fee For operation of a commercial business on the airport grounds, Hertz shall pay the Commission the amount of$300 per month due on the first day of the month. A 1.5% late fee ($4.50 per day) for rent not received by the Commission will be charged after the fifteenth(15) day of each month. A parking stall fee per parking stall will be paid as further defined in Paragraph 4. 4. Parking Hertz shall be assigned and pay a$360 per year (payment due at the beginning of the lease) for 11 parking stalls. 2 stalls are located along the east side of the Viewing Area/Long Term parking lot, and 9 stalls along the south side of Building D. Hertz is authorized, at its own expense, to place placards identifying stalls as Hertz parking stalls. Hertz Employees and Overflow stalls will be located along Building F (aka Jet Air Maintenance Hangar). D. Hertz will, at its own expense, monitor, record, and track the use of overflow stalls. Hertz will provide the Airport Commission monthly overflow reports which detail the number of stalls used and the days stalls where used. In the event that no overflow is used in a reporting period, a report signifying no overflow was used is still required. Hertz agrees to pay $1 per day per stall used as overflow and not included as leased stalls. Overflow reports and payments are due on the first day of the month following the reporting month. Page 2 of 10 5. Use of the Agreement Space a. The Leased Space shall be used primarily for the car rental business b. No other commercial activity other than car rental shall be conducted by Hertz in, from, or around the Leased Space unless approved by Commission. c. Hertz shall take steps to ensure that the performance of any approved activity shall not damage the Leased Space or the Airport. d. Hertz shall be responsible and liable for the conduct of its employees and invitees, and of those•doing business with it, in and around the Leased Space. Hertz shall keep the Leased Space clean and free of debris at all times. e. In utilizing the Leased Space during the term of this Agreement, Hertz shall comply with all applicable ordinances, rules, and regulations established by federal, state or local government agencies. f. On the termination of this Agreement, by expiration or otherwise, Hertz shall immediately surrender possession of the Leased Space and shall remove, at its sole expense, the vehicles and all other property therefrom, leaving the Leased Space in the same condition as when received, ordinary wear and tear excepted. g. Hertz shall be liable for any and all damage to the Leased Space caused by its use, including, but not limited to, bent or broken interior walls, and doors due to Hertz's improper or negligent operation. h. Hertz agrees, at its own expense, to pay for the monthly costs of all utilities for the Leased Space. Hertz is responsible for its own refuse disposal. 5. SMOKEFREE AIR ACT LEASE PROVISION Iowa Smokefree Air Act. Smoking is prohibited throughout the Airport, including the Leased Space. 6. Rights and Obligations of Hertz a. Hertz shall have at all times the right of ingress to and egress from the Leased Space, except as provided in Paragraph 12. To ensure this right, the Commission shall make all reasonable efforts to keep adjacent areas to the Leased Space free and clear of all hazards and obstructions, natural or manmade. b. Hertz shall be responsible to maintain the interior of the Leased Space, to include, but not limited to janitorial services, maintaining all interior lights, cleaning of stoppages in plumbing fixtures and drain lines, cleaning of snow along the walkways and within 2 feet of the leased space, disposing of any debris or waste materials, and maintaining any Hertz constructed structures and equipment. The Commission shall be the sole judge of the due maintenance undertaken by Hertz, and may upon written notice, require specific maintenance work to be completed. If such maintenance is not completed within a reasonable time period, the Commission shall have the right to perform such due maintenance, and Page 3 of 10 Hertz shall reimburse the Commission for the cost of such maintenance upon presentation of a billing. c. Hertz shall provide and maintain a hand fire extinguisher for the interior of the Leased Space of the building in accordance with applicable safety codes. Extinguisher must be mounted and be rated at least 2A:40BC as further defined by NFPA 10: Standard for Portable Fire Extinguishers d. Hertz shall not store any materials outside the Leased Space except vehicles as provided in Paragraph 4 above.. e. Hertz shall promptly notify the Commission, in writing, of any repairs needed on or to the Leased Space 7. Rights and Obligations of the Commission a. The Commission shall at all times operate and maintain the Airport as a public airport consistent with and pursuant to the Sponsor's Assurances given by Authority to the United States Government under the Federal Airport Act. • b. The Commission shall not unreasonably interfere with Hertz's use and enjoyment of the Leased Space c. In no event, shall the Commission be required to maintain or repair damage caused by the negligent or willful act by Hertz, its employees or agents. However, if due to any negligent or willful act by Hertz, its employees or agents, there is a need for maintenance or repair of damage, then Hertz shall do such maintenance or repair in a prompt, reasonable manner, as approved by the Commission. d. Snow shall be removed from the parking spaces by the Commission. Hertz will be responsible for removing vehicles from stalls during snow removal operations. Snow removal on the walk ways will be the responsibility of Hertz e. The Commission shall ensure appropriate grounds keeping is performed year round. 8. Assignment Hertz shall not assign this Agreement without the prior written approval of the Commission 9. Condition of Premises Hertz shall accept the Leased Space in its present condition without any liability or obligation on the part of the Commission to make any alterations, improvements or repairs of any kind on or about said Leased Space. 10. Alterations Hertz shall not install any fixtures or make any alterations, additions or improvements to the Leased Space without the prior written approval of the Commission. All fixtures installed or additions and improvements made to the Leased Space shall, upon completion of such additions and improvements, become Commission property and shall remain in the Leased Space at the Page 4 of 10 expiration or termination of this Agreement, however terminated, without compensation or payment to hertz. Fixtures include, but are not limited to, locks, brackets for window coverings, plumbing, light fixtures, luminaries, and any item permanently attached to the wall, floor, or ceiling of the Leased Space by means of concrete,plaster, glue, nails, bolts, or screws. 11. Hazardous Materials a. No "hazardous substance" as defined in Iowa Code section 455B.41I (2007), may be stored, located, or contained in the Leased Space without the Commission's prior written approval and be in proper storage containers • b. Hertz shall not handle, use, store and dispose of fuel petroleum products, and all other non-"hazardous substances" owned or used by it on the Airport in accordance with all applicable federal, state, local and airport statutes,regulations, rules and ordinances. 12. Special Events. During special events at the Airport, Hertz acknowledges that the standard operation procedure at the Airport may be altered such that egress and ingress to the Leased Space may be altered by the Commission in writing. Hertz's failure to comply with the altered procedure is a default of this Agreement, and the Commission may proceed to terminate this Agreement. 13. Signs Hertz shall not install any sign without approval of the Commission Chair, whose approval shall not be unreasonably withheld. 14. Access and Inspection The Commission has the right to enter and inspect the Leased Space at any reasonable time during the term of this Agreement upon at least twenty-four (24) hours notice to Hertz for any purpose necessary, incidental to, or connected with the performance of its obligations under the Agreement or in the exercise of.its governmental functions. In the case of an emergency, the Commission may enter the Leased Space without prior notice but will provide notice to Hertz after the fact. The Commission shall not, during the course of any such inspection, unreasonably interfere with the Hertz's use and enjoyment of the Leased Space. At a minimum, the Leased Space will be inspected annually. If upon execution of this Agreement, Hertz desires to change the lock to the Leased Space, it shall provide written notice to the Commission before it does so, and shall provide a key to the Commission within twenty-four(24) hours of changing the lock. 15. Insurance a. Hertz shall at its own expense procure and maintain general liability and casualty insurance in a company or companies authorized to do business in the State of Iowa, in the following amounts: Page 5 of 10 Type of Coverage Comprehensive General (or Premises) Liability — Each Occurrence $1,000,000 and $2,000,000 aggregate b. Hertz's insurance carrier shall be A rated or better by A.M. best. Hertz shall name the Commission and the City of Iowa City, as additional insured. The Commission and hertz acknowledge that a Certificate of • Insurance is attached to this Agreement. Hertz shall provide fifteen (15) days notice to the Commission before cancellation of said insurance. c. It is Hertz's responsibility to keep the insurance certificate current. If the Certificate of insurance expires during the term of the Agreement, Hertz must provide a current certificate to the Commission within seven (7) days of when the Certificate expires. d.. Notwithstanding any provision herein to the contrary, Hertz may satisfy its insurance obligations hereunder by self-insuring any or all of its insurance liabilities and Hertz shall, upon the Commission's request, furnish certificates evidencing such coverage. 16. Casualty. In the event the Leased Space, or the means of access thereto, shall be damage by fire or any other cause, the Fees payable hereunder shall not abate provided that the Leased Space is not rendered unusable by such damage. If the Leased Space is rendered unusable and Commission elects to repair the Leased Space, the Fees shall bate for the period during which such repairs are being made, provided the damage was not caused by the acts or omissions of Hertz, its employees, agents or invitees, in which case the Fees shall not abate. If the Leased Space is rendered unusable and Commission elects not to repairs the Leased Space, this agreement shall terminate. 17. Responsibility Hertz agrees to be responsible for and indemnify and hold the Commission harmless from all claims and damages, included reasonable attorney fees, that directly result from the negligent acts or omission of Hertz, its employees, or agents to the extent permitted by Iowa Code Chapter 669. The Commission shall not be liable for its failure to perform this Agreement or for any loss, injury, damage or delay of any nature whatsoever resulting therefrom caused by an act of God, fire, flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond Commission's control. 18. Disclaimer of Liability The Commission hereby disclaims, and Hertz hereby releases the Commission from any and all liability, whether in contract or tort(including strict liability and negligence) for any loss, damage or injury of any nature whatsoever sustained by Hertz, its employees, or agents during the term of this agreement, including, but not limited to, loss, damage or injury to vehicles or other property of Hertz that may be located or stored in the leased Space, unless such loss, damage or injury is Page 6 of 10 caused by Commission's gross negligence or intentional willful misconduct. The parties hereby agree that under no circumstances shall the Commission be liable for indirect consequential, special or exemplary damage, whether in contract or tort (including strict liability and negligence), such as, but not limited to loss of revenue or anticipated profits or other damage related to the usage of the Leased Space under this Agreement. 19. Attorney Fees If either party files an action in district court to enforce its rights under this Agreement and if judgment is entered against the other party, the other party shall be liable to and shall pay for the attorney fees incurred in enforcing the Agreement and in obtaining the judgment. 20, Event of Default This Agreement shall be breached if: (a) Hertz fails to make fee payments; or (b) Hertz or the Commission fails to perform any other covenant herein and such default shall continue for five (5) days after the receipt by the other party of written notice. Upon the default by Hertz, or at any time thereafter during the continuance of such default, the Commission may take any of the following actions and shall have the following rights against Hertz: a. Termination. Commission may elect to terminate the Agreement by giving no less than thirty (30) days prior written notice thereof to Hertz and upon passage of time specified in such notice, this Agreement and all rights of Hertz hereunder shall terminate as fully and completely and with the same effect as if such date were the date herein fixed for expiration of the Term and Hertz shall remain liable as provided in this paragraph. b. Commission shall have the immediate right upon Termination of this Agreement to bring an action for forcible entry and detainer. c. Hertz to remain liable. No termination of this Agreement pursuant to this paragraph, by operation or otherwise, and no repossession of the Leased Space or any part thereof shall relieve Hertz of its liabilities and obligations hereunder, all of which shall survive such Termination. d. Damages. In the event of any occurrence of an Event of Default caused solely by Hertz, Hertz shall pay to the.Commission the Fees and other sums and charges required to be paid by Hertz for the period to and including the end of the Term. In the event of any occurrence of an Event of Default not caused solely by Hertz or for any other cause for Termination of this Agreement, Hertz Page 7 of 10 shall only pay such Fees and charges for the period to and including the date of Termination. 21. Security. Hertz acknowledges that the FAA or another governmental entity or subdivision may enact laws or regulations regarding security at general aviation airports such that the Commission may not be able to comply fully with its obligations under the Agreement, and Hertz agrees that the Commission shall not be liable for any damages to Hertz that may result from said non-compliance. 22. Termination Either party to this Agreement shall have the right, with cause, to terminate this Agreement by giving thirty (30) days' prior written notice to the other party. 23. Anti-Discrimination Provision Hertz shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public Accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public 24. FAA Provisions. a. Tenant, for itself, heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree as a covenantrunning with the land that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (license, Agreement, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended. b. Tenant, for itself, personal representatives, successors in interest, and assigned, as a part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that: (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subject to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or Page 8of10 otherwise be subject to discrimination, (3) that Tenant, shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended. c. It in understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Section 308 of the Federal Aviation Act of 1958. This Agreement shall be subordinate to the provisions of any outstanding or future agreement between the Commission and the United States government or the Commission and the State of Iowa relative to the maintenance, operation, or development of the Iowa City Municipal Airport. Tenant acknowledges and agrees that the rights granted to Tenant in this Agreement will not be exercised so as to interfere with or adversely affect the use, operation,maintenance or development of the Airport d. Tenant agrees to furnish service on a fair, equal and not unjustly discriminatory basis to all users thereof, and to charge fair, reasonable and not unjustly discriminatory prices for each unit or service; provided, that Tenant may make reasonable and non-discriminatory discounts, rebates, or other similar types of price reductions to volume purchasers. e. The Commission reserves the right (but shall not be obligated to Tenant) to maintain and repair the landing area of the airport and all publicly-owned facilities of the airport, together with the right to direct and control all activities of Tenant in this regard. a. The Commission reserves the right further to develop or improve the landing area and all publicly-owned air navigation facilities of the airport as it sees fit, regardless of the desires or views of Tenant, and without interferences or hindrance. b. The Commission reserves the right to take any action it considers necessary to protect the aerial approaches of the airport against obstructions, together with the right to prevent Tenant from erecting, or permitting to be erected, any building or other structure on the airport which in the opinion of the Commission would limit the usefulness of the airport or constitute a hazard to aircraft. h. During time of war or national emergency, the Commission shall have the right to enter into an agreement with the United States Government for military or naval use of part or all of the landing area, the publicly-owned air navigation facilities and/or other areas or facilities of the airport. If any such agreement is executed, the provisions of this instrument, insofar as Page 9 of 10 they are inconsistent with the provisions of the agreement with the Government, shall be suspended. i. It is understood and agreed that the rights granted by this Agreement will not be exercised in such a way as to interfere with or adversely affect the use, operation,maintenance or development of the airport. j. There is hereby reserved to the Commission, its successors and assigns, for the use and benefit of the public, a free and unrestricted right of flight for the passage of aircraft in the airspace above the surface of the premises herein conveyed, together with the right to cause in said airspace such noise as may be inherent in the operation of aircraft, now known or hereafter used for navigation of or flight in the air, using said airspace or landing at,taking off from, or operating on or about the airport. k. The Agreement shall become subordinate to provisions of any existing or future agreement between the Commission and the United States of America or any agency thereof relative to the operation, development, or maintenance of the airport, the execution of which has been or may be required as a condition precedent to the expenditure of federal funds for the development of the airport. 25. Remedies Cumulative. The rights and remedies with respect to any of the terms and conditions of this Agreement shall be cumulative and not exclusive, and shall be in addition to all other rights and remedies available to either party in law or equity. 26. Notices. Any notice, for which provision is made in this Agreement, shall be in writing, and may be given by either party to the other, in addition to any other manner provided by law, in any of the following ways: a. by personal delivery to the Airport Commission Chairperson b. by service in the manner provided by law for the service of original notice, or c. by sending said Notice by certified or registered mail,return receipt requested,to the last known address. Notices shall be deemed to have been received on the date of receipt as shown on the return receipt. • (l) If to the Commission,addressed to: Iowa City Airport Commission Iowa City Municipal Airport 1801 S. Riverside Drive Iowa City,IA 52246 Page 10 of 10 (2) If to Hertz, addressed to: The Hertz Corporation 225 Brae Blvd. Park Ridge,NJ 07656 Attn: Vice President, Global Real Estate&Concessions 27. Integration. This Agreement constitutes the entire agreement between the parties, and as of its effective date supersedes all prior independent agreements between the parties related to the leasing of the Hangar Space. Any change or modification hereof must be in writing signed by both parties. 28. Waiver. The waiver by either party of any covenant or condition of this Agreement shall not thereafter preclude such party from demanding performance in accordance with the terms hereof. 29. Successors Bound. This Agreement shall be binding and shall inure to the benefit of the heirs, legal representatives,successors and assigns of the parties hereto. 30. Severability. If a provision hereof shall be finally declared void or illegal by any court or administrative agency having jurisdiction over the parties to this Agreement, the entire Agreement shall not be void, but the remaining provisions shall continue in effect as nearly as possible in accordance with the original intent of the parties. Iowa City Airport Commission By: 11.1 —s:4-7.)-Adv,- Approved �5�k City Attorney's office Title: Chairperson Date: 4u/Zo/ 2.50`a vsy Th: Cor a oration By: S. on Ellis Title: ice President, Global Real Estate& Concessions Date: UC-*D\oe( ly, Wog Herd Mark W. Vita Director, Properties The Hertz Corporation 2170 S.Mannheim Road,Des Plaines,IL 60018 Phone:(847)375-6511 E-Mail:mvita@hettz.com October 15, 2008 Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 1801 S. Riverside Dr Iowa City, IA 52246 Re: Iowa City Lease Dear Mr. Tharp: This letter is intended to confirm our understanding and reconcile any ambiguities with respect to the business terms of the lease Hertz recently executed with the Iowa City Airport. Our understanding of the lease terms follow: The Iowa City Municipal Airport Commission offered Hertz a one year lease for office and parking spaces at the airport. The lease extends the Hertz leasehold to July 31, 2009. The business terms of the agreement call for monthly rent of$300 ($3,600/year) for the office and $3,960/year for 11 parking spaces ($360/space/year). If the foregoing does not comport with your understanding of the business terms of this agreement,please contact me. Thank you for your cooperation in this matter Sincerely, Mark W. Vita Michael Tharp From: Mark W Vita [mvita@hertz.com] Sent: Thursday, May 14, 2009 10:03 AM To: Michael Tharp Cc: Jeffrey Homer Subject: RE: Hertz Lease at Iowa City Airport Michael: In that event, please consider this e-mail an exercise of the option by Hertz. Thanks. Mark W. Vita Director, Properties & Concessions The Hertz Corporation 2170 S. Mannheim Rd. Des Plaines, I1. 60018 (847) 375-6511 -Phone (847) 759-7466 -FAX e-mail: mvita@hertz.com "Michael Tharp" <Michael-Tharp@iowa-city.org To > "Mark W Vita" <mvita@hertz.com> cc 05/14/2009 09:55 AM "Jeffrey Horner" <JHorner@hertz.com> Subject RE: Hertz Lease at Iowa City Airport Mark, My apologies for the delayed response. The existing lease which expires July 31 2009, contains an extension option for hertz. If you choose to exercise the option the lease would extend to July 31, 2010. That notice should be sent as soon as possible (lease says 90 days advanced notice) . Based on the language, it's my understanding that the terms would remain the same. Mike Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 1801 S. Riverside Dr Iowa City, IA 52246 Phone: (319) 356 5045 Fax: (319) 351 1290 Original Message 1 From: Mark W Vita (mailto:mvita@hertz.com] Sent: Friday, May 08, 2009 11:56 AM To: Michael Tharp Cc: Jeffrey Horner Subject: Hertz Lease at Iowa City Airport Michael: Please provide me with the terms for a one year extension to our current lease. If Hertz can stay on at the same rent as we currently pay I feel confident we will renew for another year. Thanks. Mark W. Vita Director, Properties & Concessions The Hertz Corporation 2170 S. Mannheim Rd. Des Plaines, I1. 60018 (847) 375-6511 -Phone (847) 759-7466 -FAX e-mail: mvita@hertz.com This message (including attachments) may contain information that is privileged, confidential or protected from disclosure. If you are not the intended recipient, you are hereby notified that dissemination, disclosure, copying, distribution or use of this message or any information contained in it is strictly prohibited. If you have received this message in error, please immediately notify the sender by reply e-mail and delete this message from your computer. Although we have taken steps to ensure that this e-mail and attachments are free from any virus, we advise that in keeping with good computing practice the recipient should ensure they are actually virus free. This message (including attachments) may contain information that is privileged, confidential or protected from disclosure. If you are not the intended recipient, you are hereby notified that dissemination, disclosure, copying, distribution or use of this message or any information contained in it is strictly prohibited. If you have received this message in error, please immediately notify the sender by reply e-mail and delete this message from your computer. Although we have taken steps to ensure that this e-mail and attachments are free from any virus, we advise that in keeping with good computing practice the recipient should ensure they are actually virus free. 2 • Page 1 of 2 Michael Tharp From: Gardinier, Minnetta V[m-gardinier@uiowa.edu] Sent: Monday, January 25, 2010 12:32 PM To: Michael Tharp Cc: 'JanelleRettig@aol.com' Subject: FW: 2011 Air Race Classic start packet Importance: High Attachments: ARC 2010 FMY letter.pdf;ARC 2010 Estim Economic Impact.pdf; ARC Start Site SOP rev.pdf; ARC R_1S Start Contract.pdf; ARC S_03 Anival Procedures.pdf; ARC 2007 Hosting benefits letter.pdf,ARC Start Events Sample.pdf; ARC TDC_Scope of Work.pdf; ARC 2007 Hosting benefits letter.pdf Hi Mike— Here are all the documents that Terry Carbonell sent me regarding the Air Race Classic. Her email below lists out what each one is. You should receive a total of 9 attachments. Some of these documents,I also have as Word documents;however,I am sending all PDF versions to you. I am happy to stop by to talk about more details or answer questions—just let me know. I know that ARC would probably like to receive a letter of interest, and then I believe that IOW would receive a letter from Terry Carbonell inviting IOW to host the 2011 event(see ARC 2010 FMY letter attached). I think that it would be good to go ahead with that now,and then we might have that letter by the next Commission meeting. It might be a good way to get the ball rolling. I am happy to chair a subcommittee for this race or to serve with you as the liaison working with the ARC folks. Thanks, Minnetta From:T Carbonell[mailto:godusty@hotmail.com] Sent:Thursday,January 21,2010 12:00 PM To:Gardinier,Minnetta V Cc:Marolyn Wilson;Anne Marie Radel Subject:2011 Air Race Classic start packet Importance:High Good afternoon Minnetta::We are so excited with the prospect of coming to Iowa City,IA for the start of the 2011 Air Race Classic. Our 2011 race will be the celebration of the 35th anniversary of Air Race Classic and will honor our racing heroes and legends and the accomplishments of their lifetimes. I have attached several documents that you can present to your airport committee that will assist you in finalizing the decision to host the 2011 ARC start: I.Letter written to Page Field,Fort Myers,FL outlining the benefits to the airport for hosting a start 2.Excel spreadsheet estimating the economic impact to the local economy for start hosting 3.A"scope of Work"write-up that was used to apply for a marketing grant in Fort Myers.I might note that ARC has been awarded a grant from the Lee County Visitor and Convention Bureau for$22,260 in marketing funds; 4.The Revised Start SOP:this is a work in progress that will be undergoing a few more revisions based on the input from the 2009 host organization,Colorado Chapter 99s.All of our documents are living documents and get tweaked each year to keep up with changing technologies,changing times and changes in aviation.Please note that this information is proprietary for the Air Race Classic and shall not be used for any other purpose but for the Air Race Classic. 5. Start contract:To secure your place as the 2011 Start,we will need the contract signed with a deposit check in the amount 2/11/2010 Page 2 of 2 of$250.The payment schedule and general duties and hosting benefits are outlined in the contract. 6.Sample arrival procedures for a towered airport.You will need to provide this information to ARC and organize with your airport,arrival procedures,parking location,inspection location,etc. 7.Promotion packet used by Oklahoma City 99s in 2007 when they hosted the start. 8.Hosting benefits letter from Oklahoma 99s. 9. Sample start events to show,more or less,what a start should'look like". No two starts are exactly alike.While we have certain events and activities that are required for the race start,we encourage you to put your own style to these events and be creative to showcase your area,airport,city and community members. Oklahoma,for example,had a Friday night reception at the 99s Museum;and their Welcome Reception was at the Omniplex Science Museum while Bozeman had a good old fashioned Montana BBQ at the airport and Colorado had a catered reception at the local FBO at the airport. The race dates for 2011 will be June 21-24,2011.Racers should be arriving at Iowa City,IA around June 16th- 18th and departing for the race early on the 21st. Please review this information and feel free to call or e-mail me any time with questions. Should you require additional information,please do not hesitate to ask.Anne Marie and I work closely together on coordinating the up-coming routes so she will be your local contact,as well,and can assist you in any way possible.Many thanks and we look forward to celebrating 2011 in Iowa City!!Terry Carbonell,ARC Secretary Terry L. Carbonell,Pilot/Ellen Herr, Co-Pilot TEAM WILD MAMA 2010 Air Race Classic littp://www.teannvildnianta.cone Phone:239-633-0077 2/11/2010 Start Contract This agreement is made and entered into this _ day of , 20_ and is by and between AIR RACE CLASSIC, INC., hereinafter "ARC", 21530 Pearl Street, Alva, FL 33920 (239) 633-0077; fax (863) 674-0130, info@airraceclassic.org, www.airraceclassic.org, and hereinafter Start Organization, Address: Phone: Fax: e-mail: 1) The Host Organization will host the start of the (race year),Air Race Classic at: (airport, City,State). 2) Duties of the Host Organization and ARC are those outlined on the exhibit entitled "Start SOP's", attached hereto and incorporated herein. 3) Both parties agree to follow the SOP's and the timeline for performance of duties as presented by ARC. 4) In consideration for ARC bringing the Air Race Classic to the host city, the Host Organization agrees to pay to ARC the sum of $10,000 in the following manner: • a deposit in the amount of $250 with the signing of this agreement • the sum of $4,000 on or before September 10th of the year preceding the race • the sum of $3,500 on or before January 10th of the year of the race • the sum of $2,250 on or before March 10th of the year of the race. 5) All payments and notices to each respective party shall be made to the address first noted in this agreement. R-1S Start Contract Rev 10/29/2008 6) Official Program: a. The Host Organization will be entitled to design and use the Front Program Cover at no additional charge to you. Host Organization may use or sell the space as they deem best for their organization. Photo or artwork must be approved by ARC President or Program Director and by ARC program publisher. If approved, you can provide the color separations, or the program publisher will produce color separations from color photo or color transparency at additional charge. b. The Host Organization shall also be entitled to 2 inside pages of the program that may be used in any manner; provided that one page contains Airport/local area information. The content of the other page is at the discretion of the host organization. c. Addition advertising may be sold by the Host Organization on the inside of the Program. Payment for ads sold must be sent to ARC address by April 30th, program ad deadline. Host Organization will be given a credit of up to $2,500 for the total advertising sold for the Program. Program ad information shall conform to ARC ad guidelines, attached hereto and incorporated herein. 7) Host Organization will be assigned a Start/Terminus Liaison to assist both the start and terminus organizations with coordination of any necessary activities. DATED this day of , 20 AIR RACE CLASSIC, INC. By: ARC President (Host Organization) By: Authorized Representative: R-1S Start Contract Rev 10/29/2008 AIR RACE CLASSSIC, INC. START SOP Air Race Classic. Inc. Responsibilities * One ARC Director will coordinate all activities with the local Start Chair, including hotel accommodations, banquet speakers,facilities and other required rooms. * Provide news releases to national media *Appoint ARC official judges and timers. *Appoint Head Timer *Judges, scorers and timers are the responsibility of ARC * Provide timing device. *Appoint official starter *Conduct all briefings * Provide ARC Inspection Chairman to work with Start Airport Operations Chair. *Contact FM,Weather Bureau, FSS and Tower to coordinate arrangements for the race * Pay cost of Al's inspecting aircraft(Start Committee should try to get this cost donated if possible). *Forward Publicity forms to Start Chair. * Provide Start SOP *Coordinate, as needed,with Start to accept donations through ARC's 501(c)3 designation. *Provide Arrival procedure. Start Committee's Responsibilities: 1. Composition of Start Committee *Start Chairman and Co-chair if needed *Airport Operations Chair *Assistant to ARC Inspection Chair * Finance Chair *Social Events * Hotel and hospitality Chair * Publicity Chair *Transportation Chair 2. Start Chairman Responsibilities *Coordinate and oversee all Start Committees. *Provide registration form for race teams, to be sent in late April mailing. A template will be provided to the Start by ARC. Form should list all Start events, including optional tours/events, and allow purchase of any Start memorabilia being sold to raise money. *Supply tickets to all functions * Supply contestant name badges with ribbons. (Ribbon colors: Blue-Directors; Red-Racers; Yellow—First Time Racers; Green-Start Committee) * List of aircraft maintenance stations available for all repair work * Receive prior ARC approval prior to printing any ARC race-related materials * Provide pictures and blurb for ARC Official Race Program about Start. Send all pictures/300dpi files prior to March 10 2008 *Arrange for weather briefing on morning of takeoff *Arrange for a person to collect and transmit ARC Flight plans. Start SOP 3/30/09 * Provide each contestant with a chart case or tote bag and a key chair, each marked with the team race number. These items may be donated as advertising by local companies. The chart case/tote bag should be prepared ahead of time to contain badges, ticket to functions, a copy of a "Thank You" list for donated items with names and addresses of donors, a letter of greeting to the contestants and promotional material concerning the local area. If you need suggestions, or are unable to provide these items, contact ARC. 3. Airport Operations Chair a) Facility Requirements * Be prepared for early arrivals (one or two days before impound opens). * Leave contact phone number with the FBO * Designate parking area for race aircraft prior to inspection *Arrange for tie-down fees to be waived, if possible * Provide a list of persons willing to wash and/or wax race aircraft prior to inspection (we expect costs for this service). It is desirable to include this information in the registration form to allow racers to set up appointments. *Try to arrange fuel discount * Provide one room for credentials with tables and chairs * Provide a room for aircraft log inspections with table and chairs * Provide portable restrooms, if airport facilities are inadequate. This is most critical on Start morning. b) Airport Operations Procedures * Direct arriving aircraft to parking *Welcome each contestant with cold water and offer assistance and direct contestant(s) to Credentials. c) Impound * Provide parking area for race airplanes, in numerical order, to allow safe taxi. Planes should be parked so they can be started and taxied without flowing dust on other planes. 4. Inspection Assistant Chair * Designate an inspection assistant to assist the Board and mechanics during inspection. 5. Hotel Accommodation and Hospitality Chair (coordinate with ARC Finance Director) a) Hotel Rooms *The ARC Finance Director will be responsible for all hotel accommodations in coordination with the Start Chair. *All contestants are required to make their own start hotel reservations *Coordinate with ARC Finance Director on the number of rooms needed for judges, timers, etc. The hotel should provide these as comp rooms, if possible. *Arrange for luggage pickup and shipment to Terminus hotel b) Hospitality Room *Collect registration fee (by mail): give registration packet (chart case/tote-bag) to each contestant with tickets for all events. Keep a master list of contestants with hotel room number Start SOP 3/30/09 *Sell extra banquet, take-off breakfast and special events tickets in the Hospitality thorn *Post hours in a prominent place for hospitality room. *Post a list of activities and events with scheduled times and directions. *Provide refreshments/food/drink during hours the hospitality room is open (donated, if possible). *The start will receive boxes of ARC Programs to be distributed as follows: -One in each contestants chart case/tote-bag -Gratis copies for all connected to the Start -Balance of programs may be distributed as the Start Committee may desire c) Hotel Meeting Rooms and Special Requirements * Must be large enough to accommodate all contestants in a schoolroom layout * Must have a head table or podium with microphone and sound system * Must have projection capable screen for weather briefings, first time racers briefing and route briefing. *Coordinate any other needs with ARC Headquarters. d)Take-Off Banquet *Start Committee is responsible for payment of their complimentary banquet tickets *ARC is responsible for guests the ARC Board has invited *Coordinate table seating with ARC *Start Chair should welcome banquet guests and introduce contestants. *A non-sectarian invocation at Banquet and Breakfast is desirable and may be given by someone who is already attending e) Take-Off Breakfast *At the end of the Take-Off Breakfast, there will be a weather briefing followed by a mandatory roll call of contestants. 6. Publicity Chair * Coordinate all publicity with ARC Publicity Chair *Contact press locally and in surrounding areas; include TV and radio *Arrange for interviews and pictures of contestants *Arrange displays in shopping centers, banks, stores hotels to publicize race locally *Send all copies of publicity releases to ARC Headquarters and ARC Publicity Chair *Arrange for an area where press can view and film the take off. 7. Social Events Chair *Schedule all mandatory and optional events. Pre-registration desired. *Work closely with Hotel Chair and Transportation Chair in coordinating these activities including decorations, tickets and ticket taking at functions. 8. Transportation Chair *Transportation for race teams must be available from the arrival date until all aircraft have taken off Start SOP 3/30/09 * Meet aircraft and provide transportation during the time of the inspections to airport and hotel * Arrange transportation to all social events when necessary. Sign-up list should be available in Hospitality room for needed transportation *AIR RACE CLASSIC signs should be on cars and buses help to publicize the race. Take-Off Procedures: 1. Personnel * Official ARC Start is designated by ARC and ARC provides the start flag (Optional) Honorary Starter, usually a well-known person may be chosen by Start Line personnel to move aircraft from the impound area to the starting line coordinated by the official starter. * Line personnel will be spaced to start aircraft, guide them into final starting position after engine checks and run-us are completed, directed by the official starter. 2. Tower * ARC will make prior arrangements with Tower and Airport management as to location of starting line and procedures for handling aircraft. * A mobile communications unit is necessary at the starting line so Official Starter can maintain contact with Tower. *All clearances to aircraft will be given by the Official Starter after clearance is given by tower. 3. Take-Off Schedule * Contestants will be transported to airport immediately following breakfast to load Aircraft and prepare for take-off. *Appreciated, but Optional: Box lunches or snacks, if available may be given to each contestant * Impound area will be open to visitors depending on security regulations * One-half hour prior to take-off the impound area will be cleared of all except contestants and Officials. 4. Take-Off *Aircraft will take off when the Official Starter drops the flag * Race aircraft will be directed to start line by ARC Official Started in Race number order *Any aircraft crossing the start line before the flag is dropped will be in violation of ARC Rules *Any airplane that develops problems in the Start line will take off after all other aircraft have departed. *Any aircraft returning after takeoff will have landing priority over aircraft taking off as stated in the Rules *All officials shall remain until all race planes have departed the area. Start SOP 3/30/09 — t ! ,_'t " y 2007 .ary.. ...T'•-•.zew.w x.zx:.ys`�-wtl.s;r'JWP'e.#F�bs-tTrfeuWv.ieMa,++fiX.Wvv6.v:'4.i:;W`+.�+h+xi�A�lu'. -a�+*-:+Tnii�iitin56ivu1Siasa-iZ••."-••,..•. 4 li t uC h.ipic! ,.i the \ r.dt\-\m.' like t tlli;t.ti RJIL lln.t BENEFITS OF AIR RACE CLASSIC, 2007 by Theresa White, Air Race Classic In June 2007, the Oklahoma Chapter Ninety-Nines hosted the Start of the Air Race Classic. The event was a huge success and resulted in many benefits to the Chapter. the local aviation community, and the city. Through the efforts of several dedicated and committed Chapter members, as well as numerous other volunteers, we were able to meet and exceed all our goals and provide a memorable event for the racers. Once the decision was made by our Chapter to host the 2007 Start, the fund raising efforts began. We applied for a grant from a local community foundation and solicited donations from several prominent businesses in the area, both aviation affiliated and non-aviation affiliated. We found that these efforts had to be started early because many businesses determine their marketing and donation budgets at the beginning of their fiscal year. We also contacted smaller, locally owned businesses and other aviation organizations requesting monetary and/or other types of support, such as services and/or items we needed for the racers or for functions associated with the Start events. We contacted state and federal agencies such as the aeronautics commission, chambers of commerce, airports, and the Federal Aviation Administration for support. We were successful enough in our fund raising efforts to cover all our expenses with enough left over to increase our Chapter's annual Wings of the Future scholarship for a female pilot or future female pilot, and to pay the majority of the registration fees for four Oklahoma universities with aviation programs to enter the National Intercollegiate Flying Association competition in 2008. These two accomplishments were the greatest benefit because they provided tangible contributions to fulfilling part of the Ninety-Nines Mission Statement to "provide networking and scholarship opportunities for women, and aviation education in the community."' It also gave us great satisfaction in being able to t)f'ficial Centennial Project p of the \tate ofOklahoma • :;,,:.'-11111,':.',;,, the jx:� e ; . ,'MNIP� E ?N f/ �• � • • F-; , T ‘}:1 RAct cuc f�1 2007 i tl1c Ninet\-\incl. Inc help young people accomplish their aviation goals, which in the long run. benefits aviation as a whole. However, there were other benefits that came both directly and indirectly. Through the personal contacts we made in our fundraising and marketing efforts, the community at large became aware of the Ninety-Nines, our Chapter, and the great contributions we make. We received considerable press recognition. including print, television,and radio. This helped other women in the area learn about the Ninety-Nines,and it encouraged community involvement surrounding an aviation event. Other aviation/pilot organizations got involved, which increased the visibility for us all. Overall, it raised public awareness of the positive aspects of general aviation and especially of the accomplishments of women pilots. Others benefited from the event as well. Oklahoma City was again highlighted as a great place to live or visit,and the local airports, businesses, hotels, restaurants, etc., experienced increased volume due to the number of racers and their supporters who spent four to six days here. Local aviation businesses—fixed base operators and avionics, mechanical, and detail shops—received increased business due to the 45+airplanes using their services that week. Our local general aviation airport where the Race began had increased volume, which increases their traffic count for potential future funding. The events surrounding the Start included the involvement of our Lt. Governor and other well known people who were keynote speakers at events. The Museum of Women Pilots and a local science museum with an aviation component became the focal point for some of the events,which promoted their existence and contributions. The Girl Scouts participated in an event with the racers and learned more about a fun way to experience aviation. And on the day of the Start of the Race, many people from the community showed up,young and old alike, to witness the official Start and wish the lady racers well. Best of all, hosting the Air Race Classic Start increased the involvement of our own Chapter members. Many members got involved who had not been actively involved in Chapter activities before. We worked together as a dynamic team to achieve a common goal. When it all came together, it was a wonderful Official Centennial Project of•the Mate oft )klahoma Chesapeake eak nMNiPLEX 4 J S E u w, . C? Lie 'J 2007 )hlahrmia Clupter. t the \incl -\int.. Inc t nil tal Race titin I lost experience to meet and interact with the lady racers and see how our efforts contributed to the success of this historic Race. The experience piqued the interest of many to learn more about the history of the Race, the racers of the past. and encouraged some to find more ways to be involved in this type of activity in the future. We see the benefits of hosting the Start as far reaching because of the exposure we received which helped to promote the Ninety-Nines, our Chapter, and the Museum of Women Pilots, and because of the education we provided to the local community and the support we were able to provide to new members of the aviation community. Sincerely, 11 /. Charlene Davis, Chairman, Air Race Classic, 2007 Official Centennial Project I, of the State ofO6lahom:t chesa1xxde tiJMNiPLEX ''�'4"J 1. •v f` + _ SC kvCt •YSfYu Iowa City Municipal Airport Request for Qualifications Architecture/Engineering, Environmental and Construction Services The Iowa City Airport Commission is evaluating the best and most effective method to provide for the services needed to accomplish the design and construction of an aviation hangar RFQ Submission Requirements The Iowa City Airport Commission is seeking those with expertise in architecture/engineering, environmental and consulting services related to aviation projects. The Iowa City Municipal Airport would like to retain the professional services of a qualified firm to assist in the planning, design, and construction of an aviation hangar Scope of Services Architectural/engineering services for airport development projects: Services associated with the planning, design, and construction of an aviation hangar, to include but not be limited to the following: 1. Preliminary Phase. (a) Conferring with the sponsor on project requirements,finances, schedules, early phases of the project, and other pertinent matters and meeting with state, local and other concerned agencies and parties on matters affecting the project. (b) Planning, procuring, and/or preparing necessary surveys, geotechnical engineering investigations, field investigations, and architectural and engineering studies required for preliminary design considerations. (c) Developing design schematics, sketches, environmental and aesthetic considerations, project recommendations,and preliminary layouts and cost estimates. 2. Design Phase. This phase includes all activities required to undertake and accomplish a full and complete project design. Examples include,but are not limited to,those below: (a) Conducting and attending meetings and design conferences to obtain information and to coordinate or resolve design matters. (b) Collecting engineering data and undertaking field investigations; performing geotechnical engineering studies; and performing architectural, engineering, and special environmental studies. (c) Reviewing all applicable building codes and ensuring plans the final design, plans, specifications fulfill code requirements (c)Preparing necessary engineering reports and recommendations. (d) Preparing detailed plans, specifications, cost estimates, and design/construction schedules. (e)Preparing construction safety plans. (f) Printing and providing necessary copies of engineering drawings and contract specifications. 3. Bidding and Negotiation Phase.This phase includes all activities required to undertake and accomplish a public bidding process to include,but not limited to the following: (a) Assist the sponsor in adverting and securing bids (b)Analyze bid results for proper documentation and award requirements (c) Furnish recommendation on the award of contract (d) Prepare contract documents for execution 4. Construction Phase. This phase includes all basic services rendered after the award of a construction contract, including,but not limited to,the following: (a)Providing consultation and advice to the sponsor during all phases of construction. (b)Representing the sponsor at preconstruction conferences. (c) Inspecting work in progress periodically and providing appropriate reports to the sponsor. (d) Reviewing and approving shop and erection drawings submitted by contractors for compliance with design concept/drawings. (e) Reviewing, analyzing, and approving laboratory and mill test reports of materials and equipment. (1)Preparing and negotiating change orders and supplemental agreements. (g) Observing or reviewing performance tests required by specifications. (h) Determining amounts owed to contractors and assisting sponsors in the preparation of payment requests for amounts reimbursable from grant projects. (i) Making final inspections and submitting punch-lists and a report of the completed project to the sponsor. (j)Reviewing operations and maintenance manuals. Qualifications The RFQ proposal should include detailed information regarding the consultant's interest and qualifications. To be considered to perform the services requested by this RFQ, a firm or group must submit a proposal demonstrating the following: 1. Current relevant experience with airport improvement projects, planning, design, and engineering of hangar projects. 2. A track record in working with governmental agencies on projects of this type. Please provide a list of relevant projects, including client contact names, titles, and phone numbers 3. The proposed staffing plan for projects, including the qualifications and job classifications. Resumes of key personnel must also be submitted. 4. Relationship between entities if the proposal includes work performed by someone outside the principal firm. 5. Firms shall be pre-qualified to work on Iowa Department of Transportation projects under category 211 — Airport Design of the Iowa Department of Transportation Consultant Utilization Program as further defined and maintained by the Iowa Department of Transportation Agreement Format and Insurance Requirements The selected firm or group must be prepared to comply with City of Iowa City, Iowa standard contract terms and insurance requirements. Proposed Compensation This request and solicitation is for a Statement of Interest and Qualifications. Fee information will not be considered in the selection process and must not be submitted with the statement of qualifications. Final compensation will be determined through negotiations with the selected firm Proposal Submission 1. Proposals: Five (5) copies must be received before 3:00pm on Thursday, October 9, 2008 and should be marked in the left upperhand corner Request for Qualifications: Architecture/Engineering, Environmental and Consulting Services. Proposals should be submitted to: Iowa City Municipal Airport C/O Michael Tharp 1801 S. Riverside Drive Iowa City, IA 52246 Proposals received after that time will be returned un-opened. Proposals must be received by, not postmarked by, the final filing date and time. Telephone, email, facsimile submittals will not be accepted. 2. Proposals shall include the following: a. Cover Letter: One page cover letter which includes the mailing and email addresses and telephone and fax number of the person(s) to be used for contact and who is authorized to represent the firm or group b. Table of Contents: An index of the material included in the proposal c. Statement of Qualifications: A statement of the firm's or group's qualifications covering the items listed in the qualifications subsection above d. Management and Staff: Describe the organizational structure that is proposed to implement the project, including support staff, and any subcontractors. Include resumes of key project personnel, include staff availability and location of office where majority of work will be completed. e. Workload Management Outlined workload management techniques that will allow ongoing assessments of current workloads. 3. Proposals shall be brief and concise, containing no more than thirty-five (35) pages of material(excluding front and back cover, and dividers) Selection Process Proposals received prior to the deadline will be screened and evaluated through the following process: 1. A selection committee consisting of key airport officials will screen the proposals to determine whether they are responsive to the RFQ. 2. Proposals will be rated on a 10 point scale based on the following criteria. : a. Understanding of the project(s) b. Recent experience with similar projects G. References d. Ability to meet schedules and keep work within the allocated budget. e. Knowledge of federal and state regulations and ability to work with the FAA and the Iowa DOT f. Qualifications of the project manager and consultants assigned to project(s) g. Familiarity with project(s)and location h. Evidence that the consultant has made good faith efforts in meeting Disadvantaged Business Enterprise (DBE) goals (49 CFR 26.53) i. Ability to furnish qualified inspectors for construction inspection j. Current Workload 3. The selection committee will evaluate all pertinent information and will establish a list from those firms submitting statements. Firms may be contacted for additional information. The selection committee will forward 1-3 firms to the Iowa City Airport Commission to conduct final interviews. 4. Selected firms may be asked to submit a copy of their most recent master agreement. 5. The Iowa City Airport Commission reserves the right to reject any and/or all proposals, and to waive or decline to waive irregularities in any submittal. The Iowa City Airport Commission is anticipated to schedule approval on April 15, 2010. Consultant should be prepared to begin contract negotiations for specific projects. Clarifications and Addenda Any requests for clarification will be made in writing to the point of contact no later than. Final Addenda will be issue no later than Bid Schedule Distribution of Request for Proposals Final Date for Submitting Written Requests for Clarification Last Date for distribution of Addenda Proposals Due Finalist Interviews Commission Approval Airport Funding Requirements for Final Award of Contract Funds for this contract become available beginning July 1, 2009. Funding for the hangar project is subject to funds received from several jurisdictions and contracts will be awarded pending the funding allocations. CITY O F IOWA CITY MEMORANDUM Date: February 1, 2010 To: All Support Staff to Boards/Commissions/Affiliated Foundations ? f From: Dale Helling, Interim City Manager Re: 1. Gifts/Naming Policy 2. Scheduling Special Events The City Council is considering the following broad policy guideline with regard to the naming of public facilities. 1. No public structure or any part thereof, public feature, or other public facility may be named strictly in recognition of, or in exchange for, a monetary donation or other gift made toward the funding of said facility by an individual, organization, business or corporation, or other entity. Appropriate recognition for a philanthropic act may be made in the form of a plaque, engraving, or other suitable form of recognition in acknowledgement and appreciation of a specific gift. 2. Public facilities, with the exception of buildings, may be named after an individual of historic significance ten years or more after the individual's death. 3. All City Boards and Commissions, Departments and other City entities shall take into account these policy guidelines when conducting fund raising campaigns, naming facilities, or making naming recommendations to the City Council. As you or a member of your staff is staff liaison to a City Board/Commission/Affiliated Foundation, please arrange to inform and discuss the above with that body. I would like feedback from each by March 31. The policy will then go back to Council for further discussion and formal consideration. A second matter relates to the scheduling of special events or forums, town meetings, etc. that Council members may be invited to or otherwise expected to attend or in which some will likely wish to participate. Many of these are created and/or sponsored by boards or commissions. Council requests that, to the greatest extent possible, these not be scheduled opposite City Council meetings. Council meeting schedules are available on the City web site. Please call me if you have any questions or need additional information. cc. Department Directors Monthly Expense Report - January '1O Check Requests During Month Approved AirportFunds CIP Funds Cheek Requests 1/4/2010 Menards Inc(reflective mark tape) $25.08 1/42010 Dan's Overhead Door(Hangar 011 Repairs) $131.30 1/42010 American Association of Airport Executives(Annual Dues) $225.00 I/42010 Septagon Construction Co(Hangar H Expansion) $31,486.56 1/5/2010 Creative Improvements(Terminal Window/Leak Repairs) $2,141.00 1/11/2010 PIP Printing(Annual Report) $123.05 1/112010 Iowa Public Airports Association(annual dues) $150.00 1/112010 Overhead Doors(Hangar door repair) $250.50 1/122010 Larew Co(Heater Check) $105.00 1/122010 Kelly Heating and Repair(Hangar Heater replacement 031) $1,800.00 1212010 Lynch's Plumbing(Bathroom repairs,drain clearing) $596.80 1282010 Overhead Doors(North Gate repairs) $42.50 $227,215.43 1282010 Dan's Overhead Door(Door Opener replacement-old shop) $3,000.00 Airport Operating Expenses $8,590.23 City CIP Fund Expenses $31,486.56 Total Expenses $40,076.79 Capital Projects Construction Contracts Project Bid Amount Paid During Month Paid Current FY Paid Previous FY Paid To Date %Paid South T-Hangar Tmtllane $140,794.15 $98,935.64 $98,935.64 70.3 United Hangar $103,060.00 $94,562.69 $94,562.69 91.6 Runway 7-25&12-30 Reconstruction $1,890,900.50 $1,799,715.54 $62,716.19 $1,862,431.73 98.5 Runway 12-30 Reconstruction $1,522,771.00 $900,514.82 $387,032.40 $1,287,547.22 84.6 Hangar H Expand $350,840.00 $31,486.56 $195,728.87 $187,431.54 $383,160.41 109.2 Pending Expenses Total Pending Expenses $0.00 $0.00 EXPE: 02.11.10 12:37:24 Method: 1 Page: 1 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport AIRPORT 560100 Airport Operations SALARIES & WAGES REGULAR SALARIES & WAGES 41929.98 .12 411000 Perm Full Time 41982.00 52.02 412000 Perm Part Time 31578.00 18799.80 2354.40 12778.20 59.53 413000 Temporary Employees 10000.00 360.50 56.00 9639.50 3.61 Total REGULAR SALARIES & WAGES 83560.00 19212.32 2410.40 64347.68 22.99 OTHER WAGES 2062.00 414100 Overtime Wages 2062.00 414500 Longevity Pay 1050.00 1050.00 Total OTHER WAGES 3112.00 3112.00 Total SALARIES & WAGES 86672.00 19212.32 2410.40 67459.68 22.17 EMPLOYEE BENEFITS GROUP INSURANCE 421100 Health Insurance 8367.00 2121.00 303.00 6246.00 25.35 421200 Dental Insurance 525.00 126.42 18.06 398.58 24.08 421300 Life Insurance 240.00 46.47 6.67 193.53 19.36 421400 Disability Insurance 554.00 85.37 12.25 468.63 15.41 421500 Unemployment Compensation 1991.00 1991.00 Total GROUP INSURANCE 11677.00 2379.26 339.98 9297.74 20.38 SOCIAL SECURITY CONTRIBUTIONS 422100 FICA 6487.00 1412.41 176.20 5074.59 21.77 Total SOCIAL SECURITY CONTRIBUTIONS 6487.00 1412.41 176.20 5074.59 21.77 RETIREMENT CONTRIBUTIONS 423100 IPERS 5639.00 1277.56 160.28 4361.44 22.66 Total RETIREMENT CONTRIBUTIONS 5639.00 1277.56 160.28 4361.44 22.66 EXPE: 02.11.10 12:37:24 Method: 1 Page: 2 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance Y Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) EMPLOYEE BENEFITS (CONTINUED) OTHER EMPLOYEE BENEFITS 300.00 424500 Monthly Cellular/PCS Allowance 300.00 Total OTHER EMPLOYEE BENEFITS 300.00 300.00 Total EMPLOYEE BENEFITS 24103.00 5069.23 676.46 19033.77 21.03 PROFESSIONAL & TECHNICAL SERVICES OFFICIAL/ADMINSTRATIVE SERVICES 102.00 43.33 431020 Court Costs & Services 180.00 78.00 Total OFFICIAL/ADMINSTRATIVE SERVICES 180.00 78.00 102.00 43.33 PROFESSIONAL SERVICES 527.00 432020 Annual Audit 527.00 432070 Management Services 9000.00 9000.00 432080 Other Professional Services 18047.31 -18047.31 Total PROFESSIONAL SERVICES 9527.00 18047.31 -8520.31 189.43 DATA AND COMMUNICATION SERVICES -49.54 435056 Delivery Services 49.54 435057 Couriers 28.00 47.58 47.58 -19.58 169.93 435060 Legal Publications 44.00 36.48 7.52 82.91 Total DATA AND COMMUNICATION SERVICES 72.00 133.60 47.58 -61.60 185.56 TRAINING & EDUCATION 868.10 3.54 436030 Transportation 900.00 31.90 436050 Registration 400.00 230.00 170.00 57.50 249.94 50.01 500.00 250.06 436060 Lodging 436080 Meals 150.00 74.00 76.00 49.33 Total TRAINING & EDUCATION 1950.00 585.96 1364.04 30.05 EXPE: 02.11.10 12:37:24 Method: 1 Page: 3 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) PROFESSIONAL & TECHNICAL SERVICES (CONTINUED) INSURANCE 3090.00 56.11 437010 Comp Liability Insurance 7040.00 3950.00 4341.00 64.03 437020 Fire & Casualty Insurance 12067.00 7726.0052.00 39.53 437030 Worker's Comp Insurance 86.00 34.00 936.00 437041 Bonding & Other Insurance 936.00 5000.00 437200 Loss Reserve Payment 5000.00 Total INSURANCE 25129.00 11710.00 13419.00 46.60 UTILITY SERVICES 438010 Stormwater Utility Charges 7104.00 4143.72 591.96 2960.28 58.33 438030 Electricity 15074.00 7098.10 1251.58 7975.90 47.09 438070 Heating Fuel/Gas 11581.00 2937.48 1522.39 8643.52 25.36 438080 Sewer Utility Charge 1925.00 1157.28 221.73 767.72 60.12 438090 Water Utility Charge 1736.00 992.90 175.44 743.10 57.19 438100 Refuse Collection Charges 1157.00 619.00 538.00 53.50 438110 Local Phone Service 454.00 559.67 -105.67 123.28 438120 Long Distance Service 55.0D 34.78 3.31 20.22 63.24 Total UTILITY SERVICES 39086.00 17542.93 3766.41 21543.07 44.88 Total PROFESSIONAL & TECHNICAL SERVICES 75944.00 48097.80 3813.99 27846.20 63.33 REPAIR & MAINTENANCE BUILDING REPAIR & MAINTENANCE SERVICES 442010 Other Building Repair & Maintena 8951.00 8866.42 500.00 3084.58 99.06 4.58 23.22 442020 Structure Repair & Maintenance S 4000.00 928.92 381.80 442030 Heating Equipment Repair & Maint 500.00 190.00 105.00 310.00 38.00 442040 Cooling Equipment Repair & Maint 500.00 500.00 442060 Electrical & Plumbing Repair & M 500.00 647.93 -147.93 129.59 442070 Bldg Pest Control Services 437.00 237.65 33.95 199.35 54.38 Total BUILDING REPAIR & MAINTENANCE SERVICE 14888.00 10870.92 1020.75 4017.08 73.02 EXPE: 02.11.10 12:37:24 Method: 1 Page: 4 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance S Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) REPAIR & MAINTENANCE (CONTINUED) EQUIPMENT REPAIR & MAINTENANCE SERVICES -441.00 443060 Telecom Equipment Repair & Maint 441.00 -208.20 106.28 443080 Other Equipment Repair & Mainten 3317.00 3525.20 Total EQUIPMENT REPAIR & MAINTENANCE SERVIC 3317.00 3966.20 -649.20 119.57 TECHNICAL SERVICES -26700.00 9000.0 445030 Nursery Service-Lawn and Plant C 300.00 27000.00 445080 Snow and Ice Removal 4500.00 4500.00 -4500.00 445110 Testing Services 1280.00 1280.00 445140 Outside Printing 166.00 123.05 123.05 42.95 74.13 445230 Other Technical Services Total TECHNICAL SERVICES 1746.00 31623.05 4623.05 -29877.05 1811.1 INTRA-DEPARTMENT SERVICES 446100 City Attorney Chargeback 6360.00 3398.00 2154.36 2962.00 53.43 446130 ITS-PC/Peripheral Support Charge 400.00 400.00 100.00 446140 ITS-Computer Replacement Chargeb 633.00 211.12 421.88 33.35 446160 ITS-Network/Internet Chargeback 360.00 210.00 30.00 150.00 58.33 446200 Photocopying Chargeback 512.00 165.36 44.10 346.64 32.30 446220 Phone Service Chargeback 618.00 336.98 48.14 281.02 54.53 446300 Phone Equipment/Line Chargeback 1014.00 595.00 85.00 419.00 58.68 446320 Mail Chargeback 495.00 477.68 42.76 17.32 96.50 446350 City Vehicle Replacement Chargeb 14176.00 8574.86 1161.30 5601.14 60.49 446360 City Vehicle Rental Chargeback 644.00 341.44 302.56 53.02 446370 Fuel Chargeback 8506.00 1883.86 160.70 6622.14 22.15 446380 Vehicle Repair & Maintenance Cha 4017.00 9811.72 3967.39 -5794.72 244.25 446390 Auto Body Repair Chargeback 109.00 216.60 -107.60 198.72 Total INTRA-DEPARTMENT SERVICES 37844.00 26622.62 7693.75 11221.38 70.35 MISCELLANEOUS SERVICES & CHARGES 449055 Permitting Fees 65.00 -65.00 449060 Dues & Memberships 625.00 675.00 425.00 -50.00 108.00 EXPE: 02.11.10 12:37:25 Method: 1 Page: 5 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance I Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) REPAIR & MAINTENANCE (CONTINUED) MISCELLANEOUS SERVICES & CHARGES (CONTINUED 449120 Equipment Rental 213.00 732.25 -519.25 343.78 449140 Tools Rental 250.00 250.00 449360 Interest Expense 44951.00 26220.88 3745.84 18730.12 58.33 Total MISCELLANEOUS SERVICES & CHARGES 46039.00 27693.13 4170.84 18345.87 60.15 Total REPAIR & MAINTENANCE 103834.00 100775.92 17508.39 3058.08 97.05 OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU GENERAL SUPPLIES 452010 Office Supplies 850.00 388.40 461.60 45.69 452030 Minor Office Equipment/Furniture 500.00 500.00 452040 Sanitation & Industrial Supplies 533.00 533.00 Total GENERAL SUPPLIES 1883.00 388.40 1494.60 20.63 BOOKS & PERIODICALS 454010 Reference Materials & Books 17.00 17.00 454020 Subscriptions 2007.00 2028.00 -21.00 101.05 Total BOOKS & PERIODICALS 2024.00 2028.00 -4.00 100.20 COMPUTER & PRINTING SUPPLIES 455120 Misc Computer Hardware 419.00 570.00 -151.00 136.04 Total COMPUTER & PRINTING SUPPLIES 419.00 570.00 -151.00 136.04 Total OTHER PURCHASED SERVICES (CHANGE TO OFF 4326.00 2986.40 1339.60 69.03 OPERATING SUPPLIES AGRICULTURE SUPPLIES 461030 Plants & Trees 88.00 88.00 461040 Other Agriculture Chemicals 364.00 3730.85 -3366.85 1024.9 Total AGRICULTURE SUPPLIES 452.00 3730.85 -3278.85 825.41 EXPE: 02.11.10 12:37:25 Method: 1 Page: 6 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OPERATING SUPPLIES (CONTINUED) CHEMICAL & LAB SUPPLIES 463200 Other Chemicals & Supplies 327.00 327.00 Total CHEMICAL & LAB SUPPLIES 327.00 327.00 FUELS & LUBRICANTS 465060 Lubricants 138.00 138.00 Total FUELS & LUBRICANTS 138.00 138.00 REPAIR & MAINTENANCE SUPPLIES 466030 Paint Supplies 25.00 22.33 2.67 89.32 466040 Plumbing Supplies 25.00 25.00 466050 Electrical Supplies 742.00 790.91 -48.91 106.59 466060 Other Construction Supplies 288.00 288.00 466070 Other Maintenance Supplies 288.00 34.64 253.36 12.03 Total REPAIR & MAINTENANCE SUPPLIES 1368.00 847.88 520.12 61.98 EQUIPMENT REPAIR & MAINTENANCE SUPPLIES 467020 Equipment Repair & Maintenance S 149.00 149.00 467160 Other Vehicle Repair & Maintenan 376.00 376.00 Total EQUIPMENT REPAIR & MAINTENANCE SUPPLI 525.00 525,00 SURFACING MATERIALS 468020 Concrete 243.00 243.00 468030 Asphalt 273.00 99.60 99.60 173.40 36.48 468050 Sand 50.00 50.00 Total SURFACING MATERIALS 566.00 99.60 99,60 466.40 17.60 OTHER SUPPLIES & EQUIPMENT 469040 Traffic Control Improvement Supp 134.03 -134.03 469190 Minor Equipment 674.00 674.00 469260 Fire Ext & Refills 108.00 452.00 -344.00 418.52 469320 Miscellaneous Supplies 484.00 36.36 25.08 447.64 7.51 EXPE: 02.11.10 12:37:25 Method: 1 Page: 7 Iowa City General Ledger System FY 2010 Expense Reporting Far the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OPERATING SUPPLIES (CONTINUED) OTHER SUPPLIES & EQUIPMENT (CONTINUED) Total OTHER SUPPLIES & EQUIPMENT 1266.00 622.39 25.08 643.61 49.16 Total OPERATING SUPPLIES 4642.00 5300.72 124.68 -658.72 114.19 BUILDING BUILDING (GREATER THAN $1,000) 472010 Building Improvement 1800.00 1800.00 -1800.00 Total BUILDING 1800.00 1800.00 -1800.00 IMPROVEMENTS OTHER THAN BUILDING IMPROVEMENTS OTHER THAN BUILDING (GREATER 473010 Contracted Improvements 82276.00 8750.00 2141.00 73526.00 10.63 473020 Non-Contracted Improvements 7500.00 7500.00 Total IMPROVEMENTS OTHER THAN BUILDING 89776.00 8750.00 2141.00 81026.00 9.75 OTHER FINANCIAL USES 490150 Operating Subsidy 9781.00 5705.56 815.08 4075.44 58.33 490160 Misc Transfers Out 68000.00 67857.00 143.00 99.79 490190 Interfund Loan 24170.00 14099.19 2014.17 10070.81 58.33 Total OTHER FINANCIAL USES 101951.00 87661.75 2829.25 14289.25 85.98 Total Airport Operations 491248.00 279654.14 31304.17 211593.86 56.93 Total Airport 491248.00 279654.14 31304.17 211593.86 56.93 WE: 02.11.10 12:37:25 Method: 1 Page: 8 Iowa City General Ledger System FY 2010 Expense Reporting For the period 01.01.10 to 01.31.10 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OTHER FINANCIAL USES (CONTINUED) *** GRAND TOTAL "' 491248.00 279654.14 31304.17 211593.86 56.93 REVE: 02.11.10 12:37:53 Method: 3 Page: 1 Iowa City General Ledger System FY 2010 Revenue Reporting For the period 01.01.10 to 01.31.10 Estimated YTD Period Account Revenue Revenue Revenue Remainder % 7600 Airport OTHER MISC REVENUE 369900 Miscellaneous Other Income 100.00 -100.00 Total OTHER MISC REVENUE 100.00 -100.00 INTEREST REVENUES 381100 Interest on Investments 2115.00 1291.49 331.17 823.51 61.06 Total INTEREST REVENUES 2115.00 1291.49 331.17 823.51 61.06 RENTS 382100 Land Rental 42600.00 11981.39 600.00 30618.61 28.13 382200 Building/Room Rental 229000.00 128467.00 16146.00 100533.00 56.10 Total RENTS 271600.00 140448.39 16746.00 131151.61 51.71 ROYALTIES & COMMISSIONS 384200 Vending Machine Comm 175.00 64.95 110.05 37.11 384900 Other Commissions 21127.00 3927.40 435.80 17199.60 18.59 Total ROYALTIES & COMMISSIONS 21302.00 3992.35 435.80 17309.65 18.74 SALE OF ASSETS 392100 Sale of Land 225000.00 223000.00 2000.00 99.11 Total SALE OF ASSETS 225000.00 223000.00 2000.00 99.11 TRANSFERS TRANSFERS FROM GOVERNMENTAL ACTIVITIES 393120 General Levy 116400.00 70000.00 10000.00 46400.00 60.14 Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES 116400.00 70000.00 10000.00 46400.00 60.14 Total TRANSFERS 116400.00 70000.00 10000.00 46400.00 60.14 Total Airport 636417.00 438832.23 27512.97 197584.77 68.95 **' GRAND TOTAL t:t 636417.00 438832.23 27512.97 197584.77 68.95 TRID: 02.11.10 12:38:23 Method: 4 Page: 1 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport 560100 Airport Operations 412000 Perm Part Time 01.15.10 Old Sys 100113010014 495588\CIC PAYROLL RECAP\PAYROLL 15 1177.20 01.29.10 Old Sys 100127010009 495782\CIC PAYROLL RECAP\PAYROLL 29 1177.20 Total Perm Part Time 2354.40 413000 Temporary Employees 01.15.10 Old Sys 100113010014 495588\CIC PAYROLL RECAP\PAYROLL 15 56.00 Total Temporary Employees 56.00 421100 Health Insurance 01.29.10 Journal 100201110144 008247 JAN HEALTH INSURANCE\CIC HEALTH INS 303.00 Total Health Insurance 303.00 421200 Dental Insurance 01.29.10 Journal 100201110144 008246 JAN DENTAL INSURANCE\CIC DENTAL INS 18.06 Total Dental Insurance 18.06 421300 Life Insurance 01.27.10 New Vouch 100128030140 06740250 Check:661470\MADISON NATIONAL LIFE 6.67 Total Life Insurance 6.67 421400 Disability Insurance 01.27.10 New Vouch 100128030140 06740350 Check:661473\MADISON NATIONAL LIFE 12.25 Total Disability Insurance 12.25 422100 FICA 01.15.10 Old Sys 100113010014 1150599\FICA\CITY CONTRIBUTION 90.24 01.29.10 Old Sys 100127010009 1290599\FICA\CITY CONTRIBUTION 85.96 Total FICA 176.20 423100 IPERS 01.15.10 Old Sys 100113010014 1150599\IPERS\CITY CONTRIBUTION 82.00 01.29.10 Old Sys 100127010009 1290599\IPERS\CITY CONTRIBUTION 78.28 TRID: 02.11.10 12:38:23 Method: 4 Page: 2 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 423100 IPERS (CONTINUED) Total IPERS 160.28 435057 Couriers 01.26.10 New Vouch 100127030011 06739965 Check:661332\FED EX\ANNUAL PRE APPL 47.58 Total Couriers 47.58 438010 Stormwater Utility Charges 01.20.10 Journal 100201110144 008244 057-095-03\STORMWTR\1.20.10 Bill Da 591.96 Total Stormwater Utility Charges 591.96 438030 Electricity 01.13.10 New Vouch 100114030043 06739403 Check:660269\MIDAMERICAN ENERGY\ELE 128.20 01.13.10 New Vouch 100114030043 06739466 Check:660270\MIDAMERICAN ENERGY\ELE 788.12 01.13.10 New Vouch 100114030043 06739468 Check:660270\MIDAMERICAN ENERGY\ELE 92.92 01.22.10 New Vouch 100125073858 06739950 Check:661276\MIDAMERICAN ENERGY\ELE 242.34 Total Electricity 1251.58 438070 Heating Fuel/Gas 01.13.10 New Vouch 100114030043 06739467 Check:660269\MIDAMERICAN ENERGY\GAS 262.69 01.22.10 New Vouch 100125073858 06739885 Check:661278\MIDAMERICAN ENERGY\GAS 332.05 01.22.10 New Vouch 100125073858 06739949 Check:661276\MIDAMERICAN ENERGY\GAS 927.65 Total Heating Fuel/Gas 1522.39 438080 Sewer Utility Charge 01.20.10 Journal 100201110144 008244 057-115-00\SEWER\1.20.10 Bill Date 163.76 01.20.10 Journal 100201110144 008244 057-117-00\SEWER\1.20.10 Bill Date 12.14 01.20.10 Journal 100201110144 008244 057-118-03\SEWER\1.20.10 Bill Date 20.12 01.20.10 Journal 100201110144 008244 057-120-00\SEWER\1.20.10 Bill Date 25.71 Total Sewer Utility Charge 221.73 TRID: 02.11.10 12:38:23 Method: 4 Page: 3 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 438090 Water Utility Charge 01.20.10 Journal 100201110144 008244 057-095-03\WATER\1.20.10 Bill Date 6.41 01.20.10 Journal 100201110144 008244 057-115-00\WATER\1.20.10 Bill Date 124.68 01.20.10 Journal 100201110144 008244 057-117-00\WATER\1.20.10 Bill Date 9.40 01.20.10 Journal 100201110144 008244 057-118-03\WATER\1.20.10 Bill Date 15.38 01.20.10 Journal 100201110144 008244 057-120-00\WATER\1.20.10 Bill Date 19.57 Total Water Utility Charge 175.44 438120 Long Distance Service 01.01.10 Ph Lon Dst 100201100806 00001019 JAN LONG DIST CHGBE 3.31 Total Long Distance Service 3.31 442010 Other Building Repair & Maintenance Ser 01.12.10 New Vouch 100113030010 06739239 Check:660256\JET AIR INC IOW\MAINT 500.00 Total Other Building Repair & Maintenance Servi 500.00 442020 Structure Repair & Maintenance Services 01.07.10 New Vouch 100108030007 06739060 Check:660216\DAN'S OVERHEAD DOORS 1 131.30 01.19.10 New Vouch 100120030011 06739558 Check:660518\OVERHEAD DOOR COMPANY 250.50 Total Structure Repair & Maintenance Services 381.80 442030 Heating Equipment Repair & Maintenance 01.20.10 New Vouch 100121030102 06739694 Check:660494\LAREW COMPANY INC\CHEC 105.00 Total Heating Equipment Repair & Maintenance Se 105.00 442070 Bldg Pest Control Services 01.11.10 New Vouch 100112030015 06739223 Check:660242\HAWEEYE PEST CONTROL I 33.95 Total Bldg Pest Control Services 33.95 445080 Snow and Ice Removal 01.12.10 New Vouch 100113030010 06739238 Check:660256\JET AIR INC IOW\MAINT 4500.00 Total Snow and Ice Removal 4500.00 TRID: 02.11.10 12:38:23 Method: 4 Page: 4 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 445140 Outside Printing 01.19.10 New Vouch 100120030011 06739560 Check:660521\PIP PRINTING\AIRPORT 123,05 Total Outside Printing 123.05 446100 City Attorney Chargeback 01.31.10 Journal 100209081743 008250 Nov City Atty chgbk\Interdepartment 1821.47 01.31.10 Journal 100209081743 008250 Dec City Atty chgbk\Interdepartment 332.89 Total City Attorney Chargeback 2154.36 446160 ITS-Network/Internet Chargeback 01.01.10 IT Int/Nwk 100105151752 00001031 JAN ITS NETW/INTRNET 30.00 Total ITS-Network/Internet Chargeback 30.00 446200 Photocopying Chargeback 01.01.10 Copier Chg 100114123036 00100044 DEC PHOTOCOPY CHARGE 44.10 Total Photocopying Chargeback 44.10 446220 Phone Service Chargeback 01.15.10 Qwest Chrg 100115142111 00001032 Jan Qwest Charges 48.14 Total Phone Service Chargeback 48.14 446300 Phone Equipment/Line Chargeback 01.01.10 Ph Equipmt 100201100806 00001018 JAN PHON EQUIP CHGBK 85.00 Total Phone Equipment/Line Chargeback 85.00 446320 Mail Chargeback 01.01.10 Mail 100105095231 00100042 DEC POSTAL CHARGES 42.76 Total Mail Chargeback 42.76 446350 City Vehicle Replacement Chargeback 01.31.10 EQ Repl 100205153055 00001006 JAN REPLACEMENT COST 1161.30 Total City Vehicle Replacement Chargeback 1161.30 TRID: 02.11.10 12:38:23 Method: 4 Page: 5 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 446370 Fuel Chargeback 01.31.10 EQ Div 100205153055 00001008 JAN DIVISION FUEL 160.70 Total Fuel Chargeback 160.70 446380 Vehicle Repair & Maintenance Chargeback 01.31.10 EQ Div 100205153055 00001008 JAN DIVISION SERVICE 3967.39 Total Vehicle Repair & Maintenance Chargeback 3967.39 449060 Dues & Memberships 01.12.10 New Vouch 100113030010 06739252 Check:660184\AMERICAN ASSOCIATION 0 275.00 01.15.10 New Vouch 100118030005 06739490 Check:660628\IOWA PUBLIC AIRPORTS A 150.00 Total Dues & Memberships 425.00 449360 Interest Expense 01.31.10 Journal 100201110144 008241 Corp Hangar Loan Int\Jan Interfund 1859.94 01.31.10 Journal 100201110144 008241 Airprt SE Hangar Int\Jan Interfund 977.30 01.31.10 Journal 100201110144 008241 Airprt SW Hangar-Int\Jan Interfund 908.60 Total Interest Expense 3745.84 468030 Asphalt 01.12.10 New Vouch 100113030010 06739237 Check:660256\JET AIR INC IOW\MAINT 99.60 Total Asphalt 99.60 469320 Miscellaneous Supplies 01.05.10 New Vouch 100106030007 06738968 Check:659985\MENARDS\REFLECTIVE MAR 25.08 Total Miscellaneous Supplies 25.08 472010 Building Improvement 01.27.10 New Vouch 100128030140 06740113 Check:661266\BELLY HEATING & A/C IN 1800.00 Total Building Improvement 1800.00 TRID: 02.11.10 12:38:23 Method: 4 Page: 6 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 473010 Contracted Improvements 01.12.10 New Vouch 100113030010 06739324 Check:660213\CREATIVB IMPROVEMENTS\ 2141.00 Total Contracted Improvements 2141.00 490150 Operating Subsidy 01.31.10 Journal 100201110144 008234 Econ Dev Coord 10%\Jan Budgeted Ope 815.08 Total Operating Subsidy 815.08 490190 Interfund Loan 01.31.10 Journal 100201110144 008241 Corp Hangar Loan Prn\Jan Interfund 1140.07 01.31.10 Journal 100201110144 008241 Airprt SE Hangar Prn\Jan Interfund 352.70 01.31.10 Journal 100201110144 008241 Airprt SW Hangar-Prn\Jan Interfund 521.40 Total Interfund Loan 2014.17 Total Airport Operations 31304.17 TRID: 02.11.10 12:38:23 Method: 4 Page: 7 Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Reports Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan (CONTINUED) Total Airport 31304.17 TRID: 02.11.10 12:38:23 Method: 4 Page: B Iowa City General Ledger System Expenditures Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan (CONTINUED) t** GRAND TOTAL *** 31304.17 TRID: 02.11.10 12:38:33 Method: 4 Page: 1 Iowa City General Ledger System Revenues Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport 560100 Airport Operations 381100 Interest on Investments 01.31.10 Allocation 100210110618 Jan interest allocation 331.17 Total Interest on Investments 331.17 382100 Land Rental 01.12.10 Payment 100112093743 00015259 2-13\BELL LARRY & SANDRA\PAYMENT 300.00 01.28.10 Payment 100128092337 00015509 2-10\BELL LARRY & SANDRA\PAYMENT 300.00 Total Land Rental 600.00 382200 Building/Room Rental 01.04.10 Payment 100104094920 00015193 1-2\LACINA DAVE\JAN 10\HANGAR #57 198.00 01.04.10 Payment 100104094920 00015237 2-14\RERTZ CORPORATION\JAN 10\OFFIC 300.00 01.05.10 Payment 100105093649 00014683 3-14\HERTZ CORPORATION\NOV 09\OFFIC 300.00 01.05.10 Payment 100105093649 00015036 3-14\HERTZ CORPORATION\DEC 09\OFFIC 300.00 01.05.10 Payment 100105093649 00015163 1-5\FIELD HOWARD\JAN 10\HANGAR #54 168.00 01.05.10 Payment 100105093649 00015180 1-19\BULGARELLI DAVID\JAN 10\HANGA 148.00 01.06.10 Payment 100106092849 00014993 2-3\PATTSCRULL RICHARD\DEC 09\HANG 229.00 01.06.10 Payment 100106092849 00015177 2-13\SCHNELL TOM\JAN 10\HANGAR #62 174.00 01.06.10 Payment 100106092849 00015223 2-14\STEARMAN\JAN 10\HANGAR #47 168.00 01.07.10 Payment 100107091501 00015002 3-2\FARRIS GREG\DEC 09\HANGAR #29 148.00 01.07.10 Payment 100107091501 00015176 2-10\RANGY CHARLES\JAN 10\HANGAR # 141.00 01.07.10 Payment 100107091501 00015200 2-8\TEARSE DAVID\JAN 10\HANGAR #41 168.00 01.07.10 Payment 100107091501 00015270 1-17\ROHR BRIAN\JAN 10\HANGAR #19 148.00 01.08.10 Payment 100108093907 00014629 2-10\ZIMMERMAN GREG\NOV 09\HANGAR 148.00 01.08.10 Payment 100108093907 00014629 2-10\ZINMBRMAN GREG\NOV 09\HANGAR 148.00 01.08.10 Payment 100108093907 00014629 2-10\ZIMMERMAN GREG\NOV 09\HANGAR 168.00 01.08.10 Payment 100108093907 00014629 2-10\ZIMMERMAN GREG\NOV 09\HANGAR 168.00 01.08.10 Payment 100108093907 00014982 2-10\ZINMBRMAN GREG\DBC 09\HANGAR 148.00 01.08.10 Payment 100108093907 00014982 2-10\ZINMBRMAN GREG\DEC 09\HANGAR 148.00 01.08.10 Payment 100108093907 00014982 2-10\ZIMMERMAN GREG\DEC 09\HANGAR 168.00 01.08.10 Payment 100108093907 00014982 2-10\ZIMMERMAN GREG\DEC 09\HANGAR 168.00 01.08.10 Payment 100108093907 00015184 2-10\ZIMMERMAN GREG\JAN 10\HANGAR 148.00 01.08.10 Payment 100108093907 00015184 2-10\ZIMMERMAN GREG\JAN 10\HANGAR 148.00 TRID: 02.11.10 12:38:33 Method: 4 Page: 2 Iowa City General Ledger System Revenues Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 01.08.10 Payment 100108093907 00015184 2-10\ZIMMERMAN GREG\JAN 10\HANGAR 168.00 01.08.10 Payment 100108093907 00015184 2-10\ZIMMERMAN GREG\JAN 10\HANGAR 168.00 01.08.10 Payment 100108093907 00015201 2-5\ZUBROD ROY\JAN 10\HANGAR #20 148.00 01.08.10 Payment 100108093907 00015216 2-6\ROOF KEITH\JAN 10\HANGAR #32 615.00 01.12.10 Payment 100112093743 00015167 2-10\RUYLE JOHN\JAN 10\HANGAR #33 358.00 01.12.10 Payment 100112093743 00015185 2-20\MASCARI RICK\JAN 10\HANGAR #3 148.00 01.12.10 Payment 100112093743 00015221 2-9\WIECHERT RONALD\JAN 10\HANGAR 192.00 01.12.10 Payment 100112093743 00015231 2-11\ALEXIS PARK INN & SUITES\JAN 1 141.00 01.12.10 Payment 100112093743 00015232 2-12\VRANEK DOUGLAS\JAN 10\HANGAR 141.00 01.13.10 Payment 100113091532 00015186 2-5\BUTLER JOHN\JAN 10\HANGAR #36 168.00 01.13.10 Payment 100113091532 00015186 2-5\BUTLER JOHN\JAN 10\HANGAR #37 168.00 01.13.10 Payment 100113091532 00015198 2-3\CHALKLEY BEN\JAN 10\HANGAR #14 148.00 01.14.10 Payment 100114085937 00015264 2-1\CORN GARY\JAN 10\HANGAR #22 148.00 01.14.10 Payment 100114085937 00015273 1-12\YELDER ROY\JAN 10\HANGAR #18 148.00 01.15.10 Payment 100115090324 00015182 2-4\HOLLY FORREST\JAN 10\HANGAR #1 148.00 01.15.10 Payment 100115115030 00015161 89-1\MILLER RICHARD\JAN 10\HANGAR 168.00 01.15.10 Payment 100115115030 00015191 89-4\FISHBAUGH JUSTIN\JAN 10\HANGA 174.00 01.15.10 Payment 100115115030 00015196 89-5\ALLENDER PATRICK\JAN 10\HANGA 168.00 01.15.10 Payment 100115115030 00015204 89-6\EDMONDS TERRY\JAN 10\HANGAR # 204.00 01.15.10 Payment 100115115030 00015213 89-10\SQUADRONS UP\JAN 10\HANGAR #5 168.00 01.15.10 Payment 100115115030 00015215 89-11\GURNETT DON\JAN 10\HANGAR #3 310.00 01.15.10 Payment 100115115030 00015224 89-12\SINGLETARY ROBERT\JAN 10\HAN 141.00 01.15.10 Payment 100115115030 00015240 89-14\SWANSON NAOMI\JAN 10\HANGER 141.00 01.15.10 Payment 100115115030 00015268 89-18\MEADE JAMES N\JAN 10\HANGAR 148.00 01.19.10 Payment 100119092147 00015178 2-6\BULLERS JONATHAN\JAN 10\HANGAR 141.00 01.19.10 Payment 100119092147 00015189 2-4\FULL JERRY\JAN 10\HANGAR #45 204.00 01.19.10 Payment 100119113127 00015130 9-1\DOUGLAS BRIAN\DBC 09/HANGAR #2 148.00 01.19.10 Payment 100119113127 00015179 9-2\HALL ROBERT\JAN 10\HANGAR #6 141.00 01.19.10 Payment 100119113127 00015179 9-2\HALL ROBERT\JAN 10\HANGAR #12 148.00 01.20,10 Payment 100120092650 00015217 2-17\JET AIR INC\JAN 10\BUILDINGS D 3926.00 01.20.10 Payment 100120092650 00015225 2-1\SAPPHIRE VISTAS LLC\JAN 10\HANG 148.00 01.20.10 Payment 100120092650 00015229 3-2\FLANAGAN JAMES\JAN 10\HANGAR # 168.00 TRID: 02.11.10 12:38:33 Method: 4 Page: 3 Iowa City General Ledger System Revenues Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 01.20.10 Payment 100120092650 00015235 2-17\JET AIR\JAN 10\HANGAR #60 174.00 01,20.10 Payment 100120092650 00015235 2-17\JET AIR\JAN 10\HANGAR #59 174.00 01.27.10 Payment 100127095108 00015436 2-3\BUTLER JOEN\FEB 10\HANGAR #36 168.00 01,27.10 Payment 100127095108 00015436 2-3\BUTLER JOHN\FEB 10\HANGAR #37 168.00 01.27.10 Payment 100127095108 00015438 2-6\N6226W INC\FEB 10\HANGAR #49 168.00 01.27.10 Payment 100127095108 00015469 2-4\POWERS ROBERT\FEB 10\HANGAR #9 141.00 01.27.10 Payment 100127095108 00015494 2-5\LUST GARY\FEB 10\HANGAR #4 141.00 01.27,10 Payment 100127095108 00015494 2-5\LUST GARY\FEB 10\HANGAR #21 148.00 01.28.10 Payment 100128092337 00015195 2-17\NE IA PHYS THERPY ASSOC\JAN 10 198.00 01.28.10 Payment 100128092337 00015442 2-11\OCKENFELS JOHN\FEB 10\HANGAR 204.00 01.28.10 Payment 100128092337 00015445 2-17\NE IA PHYS THERPY ASSOC\FHB 10 198.00 01.29.10 Payment 100129085944 00015440 2-1\SCHMEISER RUSS\FEB 10\HANGAR # 313.00 01.29.10 Payment 100129085944 00015528 2-5\POLASHI MICHAEL\FHB 10\HANGAR 148.00 Total Building/Room Rental 16146.00 384900 Other Commissions 01.20.10 Misc Pymt 100120092656 2-9\U OF I OPERATOR PERFORMANCE\FUE 435.80 Total Other Commissions 435.80 393120 General Levy 01.31.10 Journal 100201110144 008234 Airport Prop Tx Supp\Jan Budgeted 0 10000.00 Total General Levy 10000.00 Total Airport Operations 27512.97 TRID: 02.11.10 12:38:33 Method: 4 Page: 4 Iowa City General Ledger System Revenues Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) Total Airport 27512.97 TRID: 02.11.10 12:38:33 Method: 4 Page: 5 Iowa City General Ledger System Revenues Detail FY 2010 Detail Reporting For the period 01.01.10 to 01.31.10 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) **t GRAND TOTAL **t 27512.97 Page 1 of 2 Michael Tharp From: Thede, Kay [DOT] [Kay.Thede@dot.iowa.gov] Sent: Thursday, February 11, 2010 10:06 AM Cc: Mc Enany, Michelle [DOT]; McClung, Timothy [DOT]; Marr, Michael [DOT]; Frank, Michele [DOT] Subject: FY 2011 State Airport Funding Application -Due May 5, 2010 Importance: High Follow Up Flag: Follow up Flag Status: Red Attachments: State Funding Application 291114.doc; State Funding Project Data Sheet 291115.doc; 291112 5-Year CIP.doc; FY2011 State Application instructions.doc Airport Managers and Sponsors: Applications for the state funded state aviation programs will be accepted until 4:00 p.m.on Wednesday,May 5, 2010. Application forms and instructions are attached to this e-mail and also available on www.iawings.com. Please let me know if you need a printed copy of the application materials. Aviation consultants have also been copied on this e-mail. Eligible projects include planning,airside and vertical infrastructure projects. FY 2011 will continue to be a difficult budget time for the State of Iowa. Thanks to the 2007 Legislature,the State Aviation Fund was created to accumulate aircraft registration fees and fuel tax to be used for aviation programs. Approximately$2.2 million is anticipated to fund projects in the current year. Although the Governor's budget does not include funding for the general aviation vertical infrastructure program for FY 2011,we will monitor the legislative session for any decisions to maintain the funding. Please continue to submit eligible vertical infrastructure projects for which you have local match. We will consider all projects,both airside and vertical,based on available funding. I anticipate that applications for funding will be highly competitive this year-please make sure that you include complete justification,itemized and accurate estimates,and verification that you have local match committed for the project with your application. As a reminder-a complete application includes a sponsor resolution or other documentation that the airport sponsor has local match for the project. Please plan to hold all meetings for approval early enough to ensure that your complete application is submitted by the deadline. Late applications will not be considered. See the attached application instructions for eligible projects,general guidelines,and application procedures! Completed applications may be electronically submitted,as long as the application includes the signature authorized by the airport's sponsor. The application may also be mailed to the address below (only need one copy.) Applications are due in the Office of Aviation no later than 4:00 p.m.on May 5,2010. Projects will be prioritized and funding recommendations made to the Iowa Transportation in June. The Transportation Commission will be asked to approve projects at the July Commission meeting. As a reminder,applications for on-going programs(wildlife mitigation,pavement maintenance,emergency operational repairs,and land use)are available on the Office of Aviation Web site: http:`'www-.iawinns.com'Manager°o2OSponsor°b 20GuidebookIGUidebook.htm• You are encouraged to use these programs as needed! Hope to see all of you at the Iowa Aviation Conference April 21 and 22,2010, at the West Des Moines Sheraton. Mark your calendars! Please let me know if you have any questions! A courtesy copy of this e-mail with application forms has also been sent to airport consultants. 2/11/2010 Page 2 of 2 Kay Thede Program Manager Office of Aviation Iowa DOT 800 Lincoln Way Ames,IA 50010 515-239-1048 2/11/2010