The URL can be used to link to this page

Home My WebLink About08-01-2007 Airport Commission IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA WEDNESDAY, AUGUST 1, 2007 - 7:30 A.M 1. Determine Quorum A. Consider a resolution approving Project Task Order No. 6. with Earth Tech Inc. for Jet-A fuel system installation and Avgas fuel system upgrades. B. Consider a resolution setting a public hearing for the plans, specifications, form of contract, and estimate on cost for the construction of west terminal apron rehabilitation. 2. Adjourn Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)356 5045 RESOLUTION NO. RESOLUTION APPROVING PROJECT TASK ORDER NO. 6 FOR JET A FUEL SYSTEM INSTALLATION AND AVGAS FUEL SYSTEM UPGRADES WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Consultant Agreement"with Earth Tech on August 11,2005 to provide consultant services for projects at the Iowa City Municipal Airport WHEREAS, Part I(A) of said agreement provides that the projects assigned to Earth Tech will be done so as "Project Task Orders" WHEREAS, the Commission and Earth Tech entered into Project Task Orders Nos. 1, 2, 3, 4 and No. 5 previously; WHEREAS,the Commission and Earth Tech now desire to enter into Project Task Order No. 6, a copy of which is attached. WHEREAS, it is in the best interest of the Commission to enter into Project Task Order No. 6. NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. The Chairperson is authorized to sign Project Task Order No. 6. Passed and approved this day of 2007. Approved By: CHAIRPERSON ATTEST: SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes Nays Absent Farris Hartwig Horan Rettig Staley Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)350 5045 RESOLUTION NO. RESOLUTION SETTING A PUBLIC HEARING ON 2007 FOR THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE ON COST FOR THE CONSTRUCTION OF WEST TERMINAL APRON REHABILITATION, AND DIRECTING CITY CLERK TO PUBLISH NOTICES OF SAID HEARING, AND DIRECTING THE CHAIRPERSON TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. That a pubic hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the day of 2007 at am/pm. In Iowa City Airport Terminal Building, 1801 S. Riverside Drive,Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the Airport Commission thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City,not less that four(4)nor more than twenty(20) days before said hearing. 3. That the copy of plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the Chairperson in the office of the City Clerk for public inspection Passed and approved this day of 2007. Approved By: CHAIRPERSON ATTEST: SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes Nays Absent Farris Hartwig Horan Rettig Staley V EarthTech 501 Sycamore Street P 319.232.6531 Suite 222 P 319.232.0271 A NCO International Ltd.Company Waterloo, IA 50703 www.earthtech.com JET-A SELF SERVICE FUELING SYSTEM IDOT GRANT NUMBER IOWA CITY MUNICIPAL AIRPORT IOWA CITY,IOWA PROJECT TASK ORDER NO. 6 Project Description The project is described as the installation of a Self Service Jet-A Fueling System and Replacement of Existing Self-Service AVGAS Fueling System. The project is more specifically defined on the state application for funding at the Iowa City Municipal Airport, Iowa City, Iowa. The project involves installation of a new Jet-A self service fueling system including piping to the existing above-ground Jet-A tank, electrical service for the system and area lighting. In addition,the project will replace the existing AVGAS self-service fueling system at its current location. This project will be funded through an Iowa Department of Transportation grant. Scope of Services The work to be performed by the Consultant includes the following tasks: • 1. Code Review - This task consists of the review of applicable building codes to determine specific site location requirements for the use, construction and siting of the new Jet-A Self-Service Fueling System. Local building codes,NPFA requirements and FAA criteria will be examined as part of this task. 2. Electrical Design - This task consists of electrical design necessary for site lighting and electrical service for the new Jet-A Self-Service Fueling System. 3. Prepare Letter Requesting Ouotes - This task consists of the preparation of a letter detailing performance requirements of the new system, along with electrical drawings for site lighting and electrical service. A draft letter will be presented to the Commission for approval of method of obtaining quotes prior to sending to prospective bidders. 4. Oualitv Review - This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. 5. Review of Quotes—This task consists of assisting the Commission in analyzing the quotes received and preparing a recommendation to the Commission for award of contract. 6. Project Administration During Design - This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. 7. Preconstruction Conference — This task consists of attending and conducting a preconstruction conference with representatives of the Contractor, Sponsor and Consultant. 8. Shop Drawings and Submittals—This task consists of reviewing shop drawings and other submittals as required of the Contractor by the contract documents for conformance with the design concept of the Project and compliance with the information given in the'contract documents. 9. Construction Assistance and Site Visits — This task consists of answering design interpretation questions from the Sponsor, Contractor, review staff and appropriate agencies. Task also include includes field review by office staff at critical points as the construction progresses. 10. Resident Review-This task consists of limited on-site construction review at key critical construction operations to observe construction operations to determine compliance with contract documents. Site reviews will be documented on in a construction journal. All coordination with airport tenants related to this project will be the responsibility of the Owner. Staffing requirements may be adjusted during the Project in relation to the level of construction activity. 11. Pay Requests and Grant Administration—This task consists of the review and approval of contractor pay requests for work completed and coordination with the Iowa Department of Transportation for reimbursement of funds expended by the Iowa City Airport Commission related to this project. 12. Punch List—This task consists of conducting a review of the Project near completion and preparing a list of items(Punch List)to be completed or corrected. 13. Final Review—This task consists of performing a field observation of the completed Project before a fmal application for payment is processed for the Contractor. 14. Project Closeout — This task consists of assisting the Sponsor with Project completion and final closeout documentation from the Contractor for the Iowa Department of Transportation. 15. Project Administration During Construction - This task consists of office administration and coordination of the project during construction. Interoffice meetings, general coordination with the Commission and the contractor, day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. The anticipated level of effort for this Scope of Services is defined by the following staff-hour estimate: Senior Project Staff CADD Project Item No. Professional Professional Professional Operator Technician Support Total 1 4 4 8 2 8 4 12 3 16 4 20 4 2 2 5 4 4 6 4 4 7 4 4 • 8 2 2 9 4 4 10 8 8 • 11 2 2 12 2 2 13 2 2 14 2 2 15 4 4 Total Design Services 2 30 20 4 12 12 80 Compensation A. Compensation for services defined in this Project Task Order shall be on an hourly basis with an estimated cost of Nine Thousand Eight Hundred Dollars($9,800.00). B. A contingency amount of Nine Hundred Dollars($900.00)is established for this Project Task Order. General Conditions Except as specifically amended by this agreement, services shall be provided in accordance with the Consultant Agreement for the Iowa City Municipal Airport between the Iowa City Airport Commission and Earth Tech, Inc., dated August 11,2005. APPROVED APPROVED IOWA CITY AIRPORT COMMISSION EARTH TECH,INC. By By Joe A.Becker Date Date July 19,2007 LAwork\ADMIMAGREE\PROFIIowaCityTaskOrder6.doc BID SCHEDULE For Rehabilitation of the Terminal Apron Iowa City Municipal Airport Resolution Setting Public Hearing • Special Airport Commission Meeting (August 1, 2007) Publish Notice of Public Hearing • August 6, 2007 • (notice published at least 4 and not more than 20 days before public hearing) Public Hearing on Plans & Specs • Special Airport Commission Meeting (August 13, 2007) Resolution Approving Plans & Specs • August 13, 2007 Bids Advertised • August 20, 2007 (takes approx 6 days to get notice in the paper) • (bids published at 4 and not more than 45 days before bid opening) Pre-Bid Conf. • August 27,2007 Bids opened • September 3, 2007 Award Contract • Normal Airport Commission Meeting (September 13, 2007) Notice to Proceed • September 17, 2007 Complete Construction • October 31, 2007