HomeMy WebLinkAbout2019-01-22 Council minutes Subject to change as finalized by the City Clerk.For a final official copy,contact the City Clerk's Office 356-5041
Summary of Minutes
January 22, 2019 - 7:00 PM
Iowa City City Council special meeting, held in Emma J. Harvat Hall, 410 E Washington St.
Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor,
Teague, Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, Knoche, Sovers, Ralston, Greer, Hennes. UISG: Stewart, Wu.
1. Call to Order
2. Student Leadership Awards - Grant Wood Elementary
2.a. Natalia Flack
2.b. Mason Tilley
Student Leadership Awards were postponed due to inclement weather.
3. Proclamations
3.a. Sudan Proclamation of Support
Badri Kuku, Sudanese Community Development Association and Mahasin
Mohamed Kheir, Sudanese American Community Service Inc. accepting.
Beginning of Consent Calendar(Items 4-9)
Consider adoption of the Consent Calendar as presented or amended
4. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
4.a. January 5, Budget Work Session
4.b. January 8, Work Session
4.c. January 8, Special formal Summary of Minutes
5. Receive and File Minutes of Boards and Commissions
5.a. Community Police Review Board: December 11
5.b. Parks & Recreation Commission: December 12
5.c. Planning &Zoning Commission: December 20
5.d. Telecommunications Commission: October 22
6. Permit Motions and Resolutions (as recommended by the City Clerk)
6.a. Liquor License— Renewals
1. Class C Liquor License for Iowa City Beverage Company,
dba Liquor Downtown, 315 S. Gilbert St.
2. Class C Liquor License for 2-Tone, Inc., dba Bluebird Diner, 330 E.
Market St.
3. Class C Liquor License for Baroncini LLC, dba Baroncini, 104 S.
Linn St.
4. Class C Liquor License for Motif, Ltd., dba Bo-James, 118 E.
Washington St.
5. Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee#3, 1125 N.
Dodge St.
January 22, 2019 Summary of Minutes Page 1
6. Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee Food &
Drugstore#1 #1 & Regal Liquor, 1720 Waterfront Dr.
7. Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee Food Store#2,
812 S. 1st Ave.
8. Special Class C Liquor License for Korean Barbeque Restaurant,
dba Onnuri Restaurant, 624 S. Gilbert St.
9. Class C Liquor License for MolaRam LLC, dba Sanctuary Pub, 405
S. Gilbert St.
7. Resolutions and Motions
7.a. Resolution authorizing the Mayor to sign and the City Clerk to attest an
easement agreement for 520 N. Dodge Street and 522 N. Dodge Street.
(Resolution 19-16)
7.b. Resolution approving the extraterritorial final plat of Pine Grove Estates,
Johnson County, Iowa. (SUB18-00020) (Resolution 19-17)
7.c. Resolution amending the budgeted positions in the Streets &Traffic
Engineering Division of the Public Works Department and the AFSCME
pay plan by deleting one full-time MWII Signs position and adding one
full-time Signs & Pavement Markings Technician position.
(Resolution 19-18)
7.d. Resolution amending the budgeted positions in the Water Division of the
Public Works Department and the AFSCME pay plan by deleting one
full-time Water Engineer position and adding one full-time Water GIS
Technician position. (Resolution 19-19)
7.e. Resolution accepting use of section 453A.22(3) affirmative defense to
tobacco civil penalty by Deli Mart#5. (Resolution 19-20)
8. Setting Public Hearings
8.a. Motion setting a public hearing for February 5 on an ordinance
conditionally rezoning approximately 18.03 acres from Interim
Development Multi-family Residential (ID-RM)zone to Planned
Development Overlay/Low Density Single-Family Residential (OPD/RS-
5) zone (5.8 acres), Planned Development Overlay/Low Density Multi-
Family Residential (OPD/RM-12) zone (9.7 acres) and Neighborhood
Public(P-1) zone (2.26 acres) located east of S. Gilbert Street and west
of Sandusky Drive. (REZ18-00024)
8.b. Motion setting a public hearing for February 5 on an ordinance
conditionally rezoning approximately 3.2 acres of property located at the
northwest corner of Moss Ridge Road and Highway 1 from Interim
Development-Research Park (ID-RP) to Highway Commercial (CH-1).
(REZ18-00022)
8.c. Resolution setting a public hearing on February 5, 2019 on plans,
specifications, form of contract, and estimate of cost for the construction
of the Willow Creek Park Improvements Project, directing City Clerk to
publish notice of said hearing, and directing the City Engineer to place
said plans on file for public inspection. (Deferred to 2/5/19)
January 22, 2019 Summary of Minutes Page 2
8.d. Resolution setting a public hearing on February 5, 2019 on plans,
specifications, form of contract, and estimate of cost for the construction
of the Highway 1 Trail—Sunset Street to Mormon Trek Boulevard
Project, directing City Clerk to publish notice of said hearing, and
directing the City Engineer to place said plans on file for public
inspection. (Resolution 19-21)
8.e. Resolution setting a public hearing on February 5, 2019 on plans,
specifications, form of contract, and estimate of cost for the construction
of the West Riverbank Stabilization Project directing City Clerk to
publish notice of said hearing, and directing the City Engineer to place
said plans on file for public inspection. (Resolution 19-22)
9. Correspondence
9.a. Pedestrian Mall Benches: Laura Routh, Mary Oquendo, Gloria Ruzicka,
Mark Callaghan, Elva Craig, Fred Dery Jr, Nancy Sereduck, Jeffery Ford,
Jay Honohan, Julie Nieland, Colleen Hogan, Heather Hix, Toni Van
Voorhis, Ralph Savoy, Amy Fretz, Susan Wall, Jay Honohan, Michael
Parker, Carol deProsse, David Goodner (x2), Cady Sinnwell Gerlach
9.b. Carol Spaziani: Funding for public art
9.c. Johnson County Board of Supervisors: Fringe Area Agreement
9.d. Mary Kirkpatrick: Thank you - charging stations!!!
9.e. Form-based code for Northside Marketplace: Northside Neighbors (x18),
Jesse Singerman
9.f. Richard Stapleton: Riverside Drive
9.g. Ashu Cingareddy: Kids Save Ocean
9.h. Gabrielle Abilez: Wyland Foundation 2019 National Mayor's Challenge for
Water Conservation
9.i. Terri Byers, President AFSCME Local 183: Hourly Employees - UNION
End of Consent Calendar
Motion to approve consent calendar (Items 4-9) as amended, deferring item
8.c to February 5th. Moved by M. Salih, seconded by R. Cole. Motion Passed. (7
Ayes)
10. Community Comment (items not on the agenda)
Mayor Throgmorton made a statement on behalf of the City Council and City government
regarding the Pedestrian Mall benches and homelessness.
The following individuals appeared: Paula Vaughan, Housing & Community Development
Chair, regarding Aid to Agencies funding request; Manny Galvez, Father Guillermo Trevino,
Peggy Aguilar, Nicole Novak, Ethan Forsgren, Cathy Moore, Angel Hernandez, Anna Buss,
Pam Michaud, David Goodner, Mark Petterson, and Emily Sinnwell, regarding the Pedestrian
Mall benches and homelessness; Mark Sertterh — Associate Executive Director at Shelter
House, regarding Shelter House requests from those in need; and Cady Sinnwell Gerlach —
Director of Resource Management at Shelter House, regarding using data driven approaches
before making decisions regarding homelessness or any social service initiatives.
January 22, 2019 Summary of Minutes Page 3
11. Planning and Zoning Matters
11.a. Ordinance rezoning property located at 416 Reno Street from Medium Density
Single-Family Residential Zone (RS-8) to RS-8 with a Historic District Overlay
((RS-8/OHD). (REZ18-00021)
A public hearing was held. Development Services Coordinator Sitzman
presented a power point. No one appeared.
Motion to give first consideration. Moved by S. Mims, seconded by P. Taylor.
Motion Passed. (7 Ayes) Individual Council members expressed their views.
11.b. Ordinance rezoning property located at 1818 N. Dubuque Street from Low
Density Single-Family Residential Zone (RS-5) to RS-5 with a Historic District
Overlay(RS-5/OHD). (REZ18-00023)
A public hearing was held. Development Services Coordinator Sitzman
presented a power point. Joe Coulter, homeowner of 1818 N. Dubuque St,
appeared.
Motion to give first consideration. Moved by P. Taylor, seconded by M. Salih.
Motion Passed. (7 Ayes) Individual Council members expressed their views.
11.c. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
clarification on code language in multiple sections. (ZCA18-00004)
A public hearing was held. Development Services Coordinator Sitzman presented a
power point. Jace Bisgard, Shuttleworth & Ingersoll, representing GoPuff appeared.
Individual Council members expressed their views. City Attorney Dilkes provided
additional information.
Motion to give first consideration. Moved by S. Mims, seconded by M. Salih. Motion
Passed. (6 Ayes) Nays: Cole. Individual Council members expressed their views.
11.d. Resolution approving the preliminary plat of Tegler Second Subdivision, Iowa
City, Iowa. (SUB18-00016)
Motion to approve Resolution 19-23. Moved by J. Thomas, seconded by M.
Salih. Motion Passed. (7 Ayes) Development Services Coordinator Sitzman
presented a power point. Individual Council members expressed their views.
11.e. Letter to the Johnson County Planning and Zoning Commission withdrawing
opposition of a rezoning from County Agricultural (A) to County Residential (R)
for approximately 11.34 acres of property located in Johnson County south of
American Legion Road and west of Wapsi Avenue SE in Fringe Area B - Outside
the Growth Area. (CZ18-00002)
Motion to approve. Moved by M. Salih, seconded by B Teague. Motion Passed. (6
Ayes) Nays: Cole. Development Services Coordinator Sitzman presented a power
point. Individual Council members expressed their views.
January 22, 2019 Summary of Minutes Page 4
Regular Formal Agenda
12. Ordinance amending Title 17, Chapter 1, Building Code, by adopting the
International Building Code, 2018 edition, including Appendix K, and the
International Residential Code, 2018 edition, including Appendix F and
Appendix J, and providing for certain amendments thereof; adopting section
103.6(1)(a) of the Code of Iowa (the state electrical code) and section 105.4(1)
(a) of the Code of Iowa (the state plumbing and mechanical codes); to provide
for the protection of the health, welfare and safety of the residents of Iowa City,
Iowa.
A public hearing was held. Development Services Coordinator Sitzman presented
information. Senior Building Inspector Hennes provided additional information. No one
appeared.
Motion to give first consideration. Moved by S. Mims, seconded by J. Thomas.
Motion Passed. (7 Ayes) Individual Council members expressed their views.
13. Ordinance amending Title 7, Chapter 1, Fire Prevention and Protection, by
adopting the 2018 edition of the International Fire Code to regulate and govern
the safeguarding of life and property from fire, explosion, life safety risks, or
health hazards.
A public hearing was held. Fire Marshall Greer presented information. Senior Building
Inspector Hennes provided additional information. Individual Council members expressed
their views. No one appeared.
Motion to give first consideration. Moved by S. Mims, seconded by M. Salih.
Motion Passed. (7 Ayes)
14. Resolution authorizing the acquisition of property interests necessary for
construction of the American Legion Road Improvements Project.
A public hearing was held. Senior Civil Engineer Sovers presented a power point.
Individual Council members expressed their views. No one appeared.
Motion to approve Resolution 19-24. Moved by M. Salih, seconded by B Teague.
Motion Passed. (7 Ayes) Individual Council members expressed their views.
15. Resolution authorizing the Mayor to execute an Agreement with The Housing
Fellowship for$150,000 for the Del Ray Ridge, L.P. Low Income Housing Tax
Credit project.
Motion to approve Resolution 19-25. Moved by P. Taylor, seconded by M. Salih.
Motion Passed. (7 Ayes) Neighborhood Development Services Director Hightshoe
presented information. Public Works Director Knoche, City Manager Fruin, and
Finance Director Bockenstedt provided additional information. Individual Council
members expressed their views.
January 22, 2019 Summary of Minutes Page 5
16. Resolution adopting an assessment schedule of unpaid mowing, clean-up of
property, snow removal, sidewalk repair, and stop box repair charges and
directing the Clerk to certify the same to the Johnson County Treasurer for
collection in the same manner as property taxes.
Motion to approve Resolution 19-26. Moved by J. Thomas, seconded by B Teague.
Motion Passed. (7 Ayes)
17. Council Appointments
17.a. Board of Adjustment - One vacancy to fill an unexpired term, Upon
appointment - December 31, 2021. (Bryce Parker resigned)
Motion to appoint Zephan Hazel!. Moved by B Teague, seconded by S.
Mims. Motion Passed. (7 Ayes) Individual Council members expressed their views.
18. Announcement of Vacancies - New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City Clerk's office.
Housing & Community Development Commission - One vacancy to fill an
unexpired plus three-year term. Upon appointment - June 30, 2022. (Bob
Lamkins resigned, term expires) Correspondence included in Council
packet.
Applications must be received by 5:00 P.M., Tuesday, March 5, 2019.
19. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and Council
agenda. More information may be found on the City website or in the City Clerk's office.
Board of Adjustment - One vacancy to fill an unexpired term, Upon
appointment - December 31, 2020. (Tim Weitzel resigned)
Applications must be received by 5:00 P.M., Tuesday, February 12, 2019.
Civil Service Commission - One vacancy to fill an unexpired, Upon
appointment - April 4, 2022. (Emily Bushman removed)
Applications must be received by 5:00 P.M., Tuesday, January 29, 2019.
Airport Zoning Board of Adjustment - One vacancy to fill a five-year
term, January 1, 2016 - December 31, 2020. (Formerly advertised)
Airport Zoning Board of Adjustment - One vacancy to fill a five-year
term, January 1, 2019 - December 31, 2023. (New full term)
Historic Preservation Commission (E. College St) - One vacancy to fill a
three-year term, July 1, 2018 - June 30, 2021. (Term expired for Esther
Baker)
January 22, 2019 Summary of Minutes Page 6
Historic Preservation Commission (Jefferson St) - One vacancy to fill a
three-year term, July 1, 2016 - June 30, 2019. (New District formed)
Vacancies will remain open until filled.
20. Community Comment — None.
21. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
22. Report on Items from City Staff
a. City Manager - Assistant City Manager Monroe provided information
regarding the upcoming 2020 Census meeting.
b. City Attorney
c. City Clerk
23. Adjourn
Motion to adjourn meeting at 9:50 p.m. Moved by B Teague, seconded by S. Mims.
Motion Passed. (7 Ayes)
Ja es A. Throgmorton, Mayor
7
Kelre K. Fruehling, pity Clerk
January 22, 2019 Summary of Minutes Page 7
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January 22, 2019
ATTACHMENTS:
Description
January 5, Budget Work Session
Item Number: 4.a.
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`® CITY OF IOWA CITY
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MEMORANDUM
Date: January 7, 2019
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Budget Work Session, January 5, 2019, 8:00 AM in Emma J. Harvat Hall
Council: Mims, Salih, Taylor, Teague, Thomas, Throgmorton (Absent: Cole)
Staff: Fruin, Monroe, Andrew, Fruehling, Bockenstedt, Fleagle
(A complete transcription and power point presentations are archived in the City Clerk's Office
and available on the City website.)
BUDGET OVERVIEW AND HIGHLIGHTS
City Manager Fruin thanked members of the public for attending breakfast on a budget which
preceded the meeting and thanked staff and Council for all the time and effort that will be put into
the budget prior to submitting to the state. Assistant City Manager Monroe reviewed the budget
review schedule, the budget document, fund structures, population growth, and budget goals.
City Manager Fruin reviewed sustaining a strong fiscal position and growth. Assistant to the City
Manager Andrew reviewed expenditures. City Manager Fruin wrapped up with an analysis and
summary of the budget, and next year's budget. [Power point of FY2020 Budget coincided with
overview.]
Finance Dir. Bockenstedt and Budget & Compliance Officer Fleagle present for discussion.
Department budgets were presented as outlined on the agenda (IP2 of 12/27/18 Info Packet);
and page number in parenthesis refers to pages in the Proposed Financial Plan (12/21/18 Info
Packet). Power points of organization charts for the City departments were shown and archived.
GENERAL GOVERNMENT PROGRAM BUDGETS
*City Attorney — City Attorney Dilkes (Pages 139-141, 171)
• City Clerk — deferred to later in the meeting
• City Manager — deferred to later in the meeting
• Finance — deferred to later in the meeting
[Break]
PUBLIC SAFETY PROGRAM BUDGETS
• Police Department — Police Chief Matherly (Pages 184-197)
• Fire Department — Fire Chief Grier, Deputy Chief Nurnberg (Pages 198-216)
CULTURAL & LEISURE PROGRAM BUDGETS
0
Library — Library Director Carman (Pages 241-251)
Council Budget Work Session
January 5, 2019
Page 2
• Parks & Recreation — Parks & Recreation Director Seydell-Johnson, Parks & Forestry
Superintendent Hall
- Parks & Recreation Administration (Pages 217-221)
- Cemetery (Pages 238-240)
- Recreation (Pages 222-228)
- Park Maintenance (Pages 229-237)
• Senior Center — Senior Center Coordinator DeLoach (Pages 252-261)
(Break for lunch 12:20-1:00 PM)
COMMUNITY & ECONOMIC DEVELOPMENT PROGRAM BUDGETS
Neighborhood and Development Services - NDS Director Hightshoe
- NDS Administration (Pages 262-266)
- Neighborhood Services (Pages 267-279)
- Development Services (Pages 280-287)
- Community Development Block Grant (Pages 301-306)
- H.O.M.E. Grant (Pages 307-312)
- Housing Authority (Pages 480-488)
- Affordable Housing Fund (340-341)
- Peninsula Apartments Fund (342-343)
*Metropolitan Planning Organizations of Johnson County (MPO) — NDS Director Hightshoe
(Pages 327-335)
BUSINESS TYPE FUNDS
• Airport — Operations Specialist Tharp (Pages 465-471)
• Transportation Services — Transportation Services Director Nagle -Lamm
- Transportation Administration (Pages 295-297)
- Parking (Pages 373-387)
- Transit (Pages 388-399)
PUBLIC WORKS PROGRAM BUDGETS
Public Works - Public Works Director Knoche
- Public Works Administration (Pages 288-290)
- Engineering Services (Pages 291-294)
- Road Use Tax Fund (RUT)/Streets Operations (Pages 313-324)
- Wastewater (Pages 400-419)
- Water (Pages 420-438)
- Refuse (Pages 439-451)
- Landfill (Pages 452-464)
- Storm Water (Pages 472-479)
- Equipment (Pages 597-604)
GENERAL GOVERNMENT PROGRAM BUDGETS (cont.)
• City Clerk — City Clerk Fruehling (Pages 134 -138)
• City Manager - Asst. to the City Manager Andrew
- City Council (Pages 132-133)
- City Manager (Pages 142-143)
- Human Rights (Pages 154-158)
- Economic Development (Pages 159-164)
• City Manager - Asst. City Manager Monroe
- Communications/Cable TV (Pages 144-149)
- Human Resources (Pages 150-153)
Council Budget Work Session
January 5, 2019
Page 3
Finance — Finance Director Bockenstedt
- Finance Administration (Pages 165-172)
- Accounting (Pages 173-176)
- Purchasing and Central Services (Pages 177-180 and 618-622)
- Revenue (Pages 181-183)
- Information Technology Services (Pages 610-617)
- Risk Management (Pages 605-609)
Council member Salih stated she would like to
their employees a minimum wage of $10.10 c
their views. Finance Director Bockenstedt pro
will follow up with additional information.
see the City do business with business that pay
more. Individual Council members expressed
ided additional information. City Manager Fruin
City Manager Fruin noted there were 11 items to follow up on with additional information and 5
areas for additional budget discussion at the next work session.
Meeting adjourned 4:17 PM
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ATTACHMENTS:
Description
January 8, Work Session
Item Number: 4.b.
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CITY OF IOWA CITY
MEMORANDUM
Date: January16, 2019
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, January 8, 2019, 5:00 PM in Emma J. Harvat Hall
Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton.
UISG: Stewart
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Seydell-Johnson, Hall, Hightshoe, Sitzman,
Bristow, Kubly, Bockenstedt, Fleagle, Havel
(A transcription is available in the City Clerk's Office and the City website.)
FY 2020 Budget Discussion
Mayor Throgmorton stepped through the remaining seven items from the January 51 budget work
session still needing Council discussion. City Manager Fruin and key staff provided additional
information. Individual Council members expressed their views.
The following budget decisions were confirmed:
o $140k added for South District Homeownership Program
o $100k added for TTRA solar installation
o $350k added to the Affordable Housing Fund contribution ($1 million total)
o $25k added to PAAC budget ($50k total) -- Reduce Building Change Grant Program $25k
o $450k added to the Emergency Reserve Fund
In addition to the CIP budget, the following items will resume discussion on 1/16 and/or 1/22:
o Sanxay-Gilmore House relocation
o Changing year-round temporary employees to permanent employees
o Final transfer amount to the Facility Reserve
• The City Manager's office will setup meeting with the UI regarding the Sanxay-Gilmore House and
will work on rough estimate of resale value of the Sanxay-Gilmore House if moved across the street
and rehabilitated.
• The City Manager's office will develop a list of rooms available to the public and the associated
rental rates. The memo will include information on the ICPL's meeting room policy and identify any
possible options for making additional rooms free to the public.
Clarification of Agenda Items
• [4.a]... Civil Service Commission: December 18 ... Mayor Pro tem Taylor requested someone to
explain what the process for the police officer certification of hiring list was. City Manager Fruin
provided information.
[8.c]... Park benches: Evalee Mickey, Maureen Vasile ... Council member Salih asked for an
update. City Manager Fruin provided information. Individual Council members expressed their
views.
Council Work Session
January8, 2019
Page 2
[8.a]... Deer Management: Dawn Frary, Florence Boos... Council member Cole asked for an
update. City Manager Fruin provided information. Individual Council members expressed their
views.
• [8.g]... Carol deProsse: Minneapolis, Tackling Housing Crisis and Inequity, Votes to End Single -
Family Zoning... Mayor Pro tem Taylor noted the article. Individual Council members
expressed their views.
Information Packet Discussion fDecember 20, December 27, January 31
➢ December 20
1. (IP2/IP3, Urban Forest Management Plan Overview/Urban Forest Management Plan 2018)
Mayor Throgmorton drew attention to the plan and asked how the general public could be
involved. City Manager Fruin provided information. Individual Council members expressed
their views.
Action: Parks will request the Tree Advisory Board / Parks Commission to consider ways to
involve all residents in the implementation of the urban forest management plan and to
provide an update memo to Council on EAB treatment when the spring schedule is
determined.
2. (IP4, Comprehensive Annual Financial Report (CAFR) FY ended June 30, 2018) Council
member Mims noted the report and commended staff on a job well done.
3. (IPS, Memorandum from City Clerk: 2019 Listening Post Tentative Schedule) Council
member Mims stated the date looked ok. Mayor Throgmorton suggested the Iowa Memorial
Union to hold the next Council Listening Post in February.
Action: The City Clerk will check on availability at the IMU for the February listening post.
4. (IP6, Email from Gustave Stewart and Austin Wu: Affordable Housing Funds in RFC Area)
Council member Mims thanked UISG liaisons Stewart and Wu for their thoughts on
affordable housing.
➢ December 27
1. (IP3, Letter from Housing and Community Development Commission Chair: Additional
Funds for NEX Apartments Project) Council member Salih noted the proposal and asked
what the timeline would be on affordable rents. Neighborhood Services Coordinator Kubly
provided information. Individual Council members expressed their views. Neighborhood
Services Director Hightshoe and City Manager Fruin provided additional information.
Action: Staff will inform HCDC and Sand Developers of the Council's decision not to allocate
an additional $200k to the NEX Low Income Housing Tax Credit (LIHTC) project.
(Break to Formal meeting 6:41 pm)
➢ January 3
1. (IP6, Memo from Director of Parks & Recreation: Robert A. Lee Recreation ADA
Renovations, Phase 2 Update) City Manager Fruin summarized the memo regarding ADA
Renovations. Individual Council members expressed their views.
Action: Staff will proceed with the Robert A. Lee improvements as recommended in the
memo.
Council Work Session
January 8, 2019
Page 3
2. (IP7, Memo from City Clerk: Joint Meeting Agenda Items for January 14) Mayor
Throgmorton suggested topics of discussion for the joint meeting and asked for additional
items from Council. Individual Council members expressed their views.
Action: The City Clerk will request that 'Confined Animal Feeding Operation (CAFO) policy'
and 'legislative priorities' be added to the upcoming joint governments meeting agenda and
the City Manager's office will reach out the County to express interest in a joint affordable
housing project.
Council updates on assigned boards, commissions and committees
Council members reported on various assigned boards, commissions and committees.
Adjourn 9:20 p.m.
Item Number: 4.c.
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January 22, 2019
ATTACHMENTS:
Description
January 8, Special formal Summary of Minutes
Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
January 8, 2019 - 7:00 PM
Iowa City City Council special meeting, held in Emma J. Harvat Hall, 410 E Washington
St. Mayor Throgmorton presiding. Council members present: Cole, Mims, Salih, Taylor,
Teague, Thomas, Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, Sitzman, Russett, Hightshoe, Havel. UISG: Stewart, Wu.
Call to Order
The Mayor announced that an awards event had been held in December by Little
Village at the Graduate Hotel where Iowa City was presented the Crandic Champ
award.
2. Proclamations
2.a. Martin Luther King, Jr. Day
Royceann Porter, accepting.
Beginning of Consent Calendar (Items 3-8)
Consider adoption of the Consent Calendar as presented or amended
3. Approval of Council Actions (subject to corrections, as recommended by the
City Clerk)
3.a. December 18, Work Session
3.b. December 18, Regular formal Summary of Minutes
4. Receive and File Minutes of Boards and Commissions
4.a. Civil Service Commission: December 18
4.b. Housing & Community Development Commission: November 15
4.c. Planning & Zoning Commission: October 18
5. Permit Motions and Resolutions (as recommended by the City Clerk)
5.a. Liquor License — Renewals
1. Special Class C Liquor License for Hy -Vee, Inc., dba Hy -Vee Club
Room, 1720 Waterfront Dr.
2. Class E Liquor License for Hawkeye Star, Inc., dba Kirkwood
Liquor & Tobacco, 300 Kirkwood Ave.
3. Class C Beer Permit for The Convenience Store, LLC, dba The
Convenience Store, 106 S. Linn St.
4. Class C Liquor License for Devotay Iowa City, LLC, dba Devotay,
117 N. Linn St.
5. Class C Liquor License for Samco of Iowa City, Inc., dba Joe's
Place, 115 Iowa Ave.
January 8, 2019 Summary of Minutes Page 1
5.b. Liquor License — New
1. Class C Liquor License for Cafe taim LLC, dba Cortado, 26 S.
Clinton St.
6. Resolutions and Motions
6.a. Resolution rejecting bids received on December 18, 2018 for the West
Riverbank Stabilization Project. (Resolution 19-1)
6.b. Resolution accepting the work for the Wastewater Treatment Facility
Influent Channel Modifications Project. (Resolution 19-2)
6.c. Resolution accepting the work for the Market Street and Union Place
Curb Ramp and Storm Sewer Improvements. (Resolution 19-3)
6.d. Resolution awarding contract and authorizing the Mayor to sign and the
City Clerk to attest a contract for construction of the Wastewater
Treatment Facility Backup Generation and Electrical Distribution
Upgrade Project. (Resolution 19-4)
6.e. Resolution authorizing the procurement of Land Development, Permit,
and Licensing Software for the Public Works and Neighborhood and
Development Services Departments. (Resolution 19-5)
6.f. Resolution accepting payment of $1,500.00 civil penalty and waiver of
right to hearing from The Convenience Store. (Resolution 19-6)
6.g. Resolution accepting payment of $1,500.00 civil penalty and waiver of
right to hearing from Almost Paradise. (Resolution 19-7)
6.h. Resolution accepting payment of $300.00 civil penalty and waiver of
right to hearing from Up In Smoke. (Resolution 19-8)
6.i. Resolution accepting payment of $300.00, $1,500.00 & $1,500.00 civil
penalties, a thirty -day suspension, and waivers of right to hearing from
Casey's General Store #3322. (Resolution 19-9)
6.j. Resolution accepting payment of $1,500.00 civil penalty, a thirty -day
suspension and waiver of right to hearing from Deli Mart #1.
(Resolution 19-10)
6.k. Resolution accepting payment of $300.00 civil penalty, a thirty -day
suspension, and waivers of right to hearing from Joe's Place.
(Resolution 19-11)
6.1. Resolution adopting the Statewide Urban Design and Specifications
(SUDAS) Standard Specifications (2019 Edition), as revised by the
SUDAS General Supplemental Specifications and the revised City of
Iowa City Supplemental Specifications (January 2019). (Resolution 19-12)
January 8, 2019 Summary of Minutes Page 2
0
Setting Public Hearings
7.a. Motion setting a public hearing for January 22, 2019 on an ordinance
rezoning approximately 0.56 acres of property located at 416 Reno Street
from Medium Density Single -Family Residential Zone (RS -8) to Medium
Density Single -Family Residential Zone (RS -8) with a Historic District
Overlay (OHD). (REZ18-00021)
7.b. Motion setting a public hearing for January 22, 2019 on an ordinance
rezoning approximately 1.73 acres of property located at 1818 N.
Dubuque Street from Low Density Single -Family Residential Zone (RS -
5) to Low Density Single -Family Residential Zone (RS -5) with a Historic
District Overlay (OH D). (REZ18.00023)
7.c. Motion setting a public hearing for January 22, 2019 on an ordinance to
amend Title 14 of the Iowa City Code related to minor amendments to
address inconsistencies (ZCA18-00004)
7.d. Motion to set a public hearing for January 22, 2019 on an ordinance to
amend Title 17 of the Iowa City Code for the adoption of the 2018 edition
of the International Building Code (IBC), the International Residential
Code (IRC), and local amendments.
7.e. Motion to set a public hearing for Jan. 22, 2019 on ordinance amending
Title 7, Fire Prevention and Protection, by adopting the 2018 edition of
the International Fire Code.
Correspondence
8.a. Deer Management: Dawn Frary, Florence Boos, Erin Irish
8.b. Public Art Funding: Steve Miller [Staff response included], Nancy Purington,
Sayuri Sasaki Hemann
8.c. Park benches: Evalee Mickey, Maureen Vasile, Nancy Wagner, Harry Olmstead,
Charles Allen
8.d. Melissa Kotulski: Season's Greetings
8.e. Nick Summy: City Police Resources Used for an Internal University Investigation
8.f. David Hathaway and Luis Hernandez: Question from Mesa Pizza regarding
canned beer
8.g. Carol deProsse: Minneapolis, Tackling Housing Crisis and Inequity, Votes to End
Single -Family Zoning
8.h. Joel Maxey: fireworks question [Staff response included]
8.i. Install (2) "Yield" signs and (1) "Stop" sign
8.j. Sara Barron: FY20 Budget + Affordable Housing
8.k. Ginalie Swaim: 109 Market Street, for Jan 8th work session
End of Consent Calendar
Motion to approve consent calendar (Items 3-8) as amended. Moved by
M. Salih, seconded by S. Mims. Motion Passed. (7 Ayes)
January 8, 2019
Summary of Minutes
Page 3
9. Community Comment (items not on the agenda)
The following individuals appeared: Ginalie Swaim regarding two buildings, Tate Arms
and The Iowa Federation Home, that tell some of the story of civil rights issues in Iowa
City; Donna Lyon VanSwol regarding City regulations for construction activity; and
Charlie Eastham regarding affordable housing
10. Planning and Zoning Matters
10.a. Ordinance amending Title 14, Zoning Code of the Iowa City Code related to
Transfer of Development Rights for certain historic properties. (ZCA18-
00003)
The public hearing was re -opened. No one appeared.
Motion to give first consideration. Moved by S. Mims, seconded by M. Salih.
Motion Failed. (2 Ayes) Nays: Mims, Salih, Taylor, Teague, Throgmorton.
Individual Council members expressed their views.
Motion to accept correspondence from Larry Baker. Moved by P. Taylor,
seconded by S. Mims. Motion Passed. (7 Ayes)
10.1b. Ordinance rezoning property located at 410-412 North Clinton Street from
High Density Multi -Family Residential (RM -44) to RM -44 with a Historic
District Overlay (RM-44/OHD). (REZ18-00007) (Second Consideration)
Motion to give second consideration. Moved by B Teague, seconded by J.
Thomas. Motion Failed. (5 Ayes) Nays: Mims, Salih.
Development Services Coordinator Sitzman presented a power point. Individual
Council members expressed their views. City Attorney Dilkes provided additional
information. The following individuals appeared: Ginalie Swaim; Robert Michael,
Holland, Michael, Raiber & Sittig PLC; Melva Hughes; and Helen Burford, Historic
Preservation Commission member.
The Mayor declared the resolution failed, 5/2. (City Code requires that a
supermajority vote (6 of 7) of the City Council is necessary to approve.)
Motion to accept correspondence from Robert Michael representing Holland,
Michael, Raiber & Sittig PLC. Moved by B Teague, seconded by J. Thomas.
Motion Passed. (7 Ayes)
10.c. Letter to the Johnson County Planning and Zoning Commission in support
of a rezoning from County Highway Commercial (CH) to County Agriculture
(A) for approximately 1.55 acres of property located in Johnson County at
4548 Sioux Avenue SE in Fringe Area B - Outside the Growth Area (CZ18-
00003)
Motion to approve. Moved by M. Salih, seconded by S. Mims. Motion
Passed. (7 Ayes) Development Services Coordinator Sitzman presented
a power point.
January S, 2019 Summary of Minutes Page 4
Regular Formal Agenda
11. Resolution assessing $300.00 civil penalty against Black & Gold Vapors.
A hearing was held. No one appeared.
Motion to approve Resolution 19-13. Moved by J. Thomas, seconded by R. Cole.
Motion Passed. (7 Ayes)
12. Resolution approving, authorizing and directing the Mayor to execute and the
City Clerk to attest an agreement by and between the City of Iowa City and
Opticos Design, Inc. to provide consultant services for the creation of a form -
based code for an area in the South District of Iowa City.
Motion to approve Resolution 19-14. Moved by S. Mims, seconded by M. Salih.
Motion Passed. (7 Ayes)
Senior Planner Russett presented information. Individual Council members expressed
their views. City Manager Fruin provided additional information.
13. Resolution adopting Iowa City's FYI Annual Action Plan Amendment #4,
which is a sub -part of Iowa City's 2016.2020 Consolidated Plan (CITY STEPS)
Motion to approve Resolution 19.15. Moved by M. Salih, seconded by S. Mims.
Motion Passed. (7 Ayes)
Individual Council members expressed their views.
14. Council Appointments
14.a. Telecommunications Commission - One Vacancy to fill a three-year
term, July 1, 2018 - June 30, 2021. (Term expired for Derek John)
Appoint Adam Stockman
14.b. Board of Appeals (HVAC or Design Professional) -One Vacancy to fill a
five-year term, January 1, 2018 - December 31, 2023. (Term expired for
Jim Walker)
Re -appoint Jim Walker
Motion to appoint vacancies. Moved by M. Salih, seconded by S. Mims.
Motion Passed. (7 Ayes)
15. Announcement of Vacancies -New
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
January 8, 2019 Summary of Minutes Page 5
Board of Adjustment - One vacancy to fill an unexpired term. Upon
appointment - December 31, 2020. (Tim Weitzel resigned)
Correspondence included in Council packet.
Applications must be received by 5:00 P.M., Tuesday, February 12, 2019.
Motion to accept correspondence from Tim Weitzel. Moved by J.
Thomas, seconded by B Teague. Motion Passed. (7 Ayes)
16. Announcement of Vacancies - Previous
Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after the initial
announcement; but will continue to advertise vacancies on the City website and
Council agenda. More information may be found on the City website or in the City
Clerk's office.
Board of Adjustment - One vacancy to fill an unexpired term,
Upon appointment - December 31, 2022. (Bryce Parker
resigned)
Applications must be received by 5:00 P.M., Tuesday, January 15, 2019.
Civil Service Commission - One vacancy to fill an unexpired,
Upon appointment - April 4, 2022. (Emily Bushman removed)
Applications must be received by 5:00 P.M., Tuesday, January 29, 2019.
Airport Zoning Board of Adjustment - One vacancy to fill a five-
year term, January 1, 2016 - December 31, 2020. (Formerly
advertised)
Airport Zoning Board of Adiustment - One vacancy to fill a five-
year term, January 1, 2019 - December 31, 2023. (New full term)
Historic Preservation Commission (E. College St) - One vacancy to
fill a three-year term, July 1, 2018 - June 30, 2021. (Term expired for
Esther Baker)
Historic Preservation Commission (Jefferson St) - One vacancy to
fill a three-year term, July 1, 2016 - June 30, 2019. (New District
formed)
Vacancies will remain open until filled.
17. Community Comment
The following individuals appeared: Gustave Stewart, UISG Liaison, regarding UISG
updates.
18. City Council Information
Council members reported on various meetings attended, upcoming meetings,
community events, and items of interest.
January 8, 2019 Summary of Minutes Page 6
19. Report on Items from City Staff
a. City Manager - Assistant City Manager Monroe noted they would be
continuing the Council tour of departments and offered dates and
departments.
b. City Attorney - None
c. City Clerk - None
20. Adjourn
Motion to adjourn meeting at 9:08 p.m. Moved by R. Cole, seconded by S.
Mims. Motion Passed. (7 Ayes)
JarKes A. Throgmorton, Mayor
1
elli . Fruehling,ity Clerk
V
January 8, 2019 Summary of Minutes Page 7