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HomeMy WebLinkAbout2019-01-22 Bd Comm minutesItem Number: 5.a. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 22, 2019 ATTACHMENTS: Description Community Police Review Board: December 11 Final/Approved COMMUNITY POLICE REVIEW BOARD MINUTES — December 11, 2018 CALL TO ORDER: Chair Don King called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Monique Green, Latisha McDaniel, Orville Townsend MEMBERS ABSENT: David Selmer STAFF PRESENT: Legal Counsel Pat Ford, Staff Chris Olney OTHERS PRESENT: Iowa City Police Chief Matherly, Sgt. Scott Stevens RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Galpin, seconded by Townsend, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 11/13/18 • ICPD General Orders 99-10 (Domestic Violence) • ICPD General Orders 00-05 (Off -Duty Conduct: Powers of Arrest) • ICPD General Orders 90-03 (Personal Appearance and Uniform Regulations) • ICPD General Orders 13-01 (Chaplain Program) • ICPD General Orders 00-06 (Special Purpose Vehicles) • ICPD General Orders 00-01 (Search and Seizure) • ICPD General Orders 17-01 (Polygraph) Discussion: Members had questions regarding General Orders, which Chief Matherly was able to answer. Motion carried, 4/0, Selmer absent. NEW BUSINESS None. OLD BUSINESS ICPD General Orders 99-01 Domestic Violence — Police Sgt. Scott Stevens gave a summary of what the (ODARA) Ontario Domestic Assault Risk Assessment Form is and how the police department uses it as a reporting tool. Proposed Ordinance Change Memo - Olney stated that the item will be scheduled for the December 18th City Council work session at 5:00 p.m. for further discussion. Comments (either from the Chair or a representative from the Commission) will be welcome at the meeting. King said he is unable to attend and asked for volunteers. Townsend and Galpin volunteered to attend. King suggested that the Board consider removing Item 11 of the proposed ordinance change memo that was submitted to Council as it was already an option to hire an investigator. Ford clarified that the Board currently has the option of hiring an independent investigator when Level of Review is set prior to issuing a public report. The Board discussed the benefits of being able to meet with the Police Chief prior to issuing the public report. Townsend felt the memo should remain as it was written. CPRB December 11, 2018 Page 2 Motion by Townsend, seconded by Galpin, to leave item 11 as it was written in the proposed ordinance change memo submitted to Council. Motion carried, 4/0, Selmer absent. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Olney reminded the Board that the deadline to register for the voluntary Board Commission Training 101 was Thursday, December 13tH TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • January 8, 2019, 5:30 PM, Helling Conference Rm • February 12. 2019, 5:30 PM, Helling Conference Rm • March 12, 2019, 5:30 PM, Helling Conference Rm • April 9, 2019, 6:00 PM, IC Public Library (Community Forum) ADJOURNMENT Motion for adjournment by Townsend, seconded by Galpin. Motion carried, 4/0, Selmer absent. Meeting adjourned at 6:31 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meeting Date) KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 12/7 1/9/18 2/13/18 3/19/18 4/17/18 4/23/18 5/8/18 6/12/18 7/23/18 8/21/18 9/11/18 10/9/18 11/13/18 12/11/18 NAME EXP. Donald 7/1/19 X O X X X X X X X X X O X X King Monique 7/1/20 X X X X X X X X X X X X X X Galpin Orville 7/1/20 X X X X X X X X X X X X X X Townsend Latisha 7/1/21 ---- ------ ------ ------ ------ ------ ------ ------ ------ ------ ------ X O X McDaniel Royceann 7/1/21 ----- ----- X O/E X O/E X O/E ----- ----- ----- ----- ------ ------- Porter David 7/1/21 X X X X X X X X X O X O X O Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member Item Number: 5.b. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 22, 2019 ATTACHMENTS: Description Parks & Recreation Commission: December 12 CITY OF IOWA CITY ���MEMORANDUM Date: December 17, 2018 To: Mayor and City Council From: Staff Member of Parks & Recreation Commission Re: Recommendation from Parks & Recreation Commission At their December 12, 2018 meeting the Parks and Recreation Commission made the following recommendation to the City Council: Moved by Fett, seconded by Russell, that the Parks and Recreation Commission recommend to Council as follows: 1) the current distribution of various playground surfaces is adequate; 2) inclusivity and accessibility issues, however, should be reviewed on a regular basis; and 3) the review should include the consideration of a variety of features to address inclusivity and accessibility issues. The Council should know that the Commission is committed to review issues relating to the inclusivity and accessibility of local parks on at least an annual basis. Passed 7-0 (Hamann & Laurian Absent). Additional action (check one) X No further action needed Board or Commission is requesting Council direction Agenda item will be prepared by staff for Council action S:RECform.doc IOWA CITY PARKS & RECREATION COMMISSION MINUTES APPROVED DECEMBER 12, 2018 RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, Steve Bird, Wayne Fett, Ben Russell, Angie Smith, Jamie Venzon, Joe Younker Members Absent: Cara Hamann, Lucie Laurian Staff Present: Brad Barker, Zac Hall, Juli Seydell Johnson Others Present: Ellen Sweet CALL TO ORDER Chairman Younker called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Fett, seconded by Russell, that the Parks and Recreation Commission recommend to Council as follows: 1) the current distribution of various playground surfaces is adequate - 2) inclusivity and accessibility issues, however, should be reviewed on a regular basis, and 3) the review should include the consideration of a variety of features to address inclusivity and accessibility issues The Council should know that the Commission is committed to review issues relating to the inclusivity and accessibility of local parks on at least an annual basis. Passed 7-0 (Hamann & Laurian Absent) OTHER FORMAL ACTION: Moved by Bentler, seconded by Fett, to approve the November 14, 2018 minutes as written. Passed 7-0 (Hamann & Laurian absent). PUBLIC DISCUSSION None PLAYGROUND SURFACES — ZAC HALL In January of 2018 Hall presented to the Commission a report on playground accessibility. The three system -wide priorities outlined in the master plan include: (1) maintain fall -zone surfaces; (2) provide accessible picnic tables; (3) provide parking, truncated curb ramps and paths to park amenities. He also reported at that time that the 2018 park projects would include the addition of accessible pathways to amenities within Pheasant Hill, Highland, and Mercer Parks. At that time, Commission requested a map showing playground locations and the surface type at each one. Hall has been in contact with the Iowa City School District regarding their playground surface testing. Seydell Johnson pointed out that the engineered wood fiber surfacing is ADA compliant. Hall shared a map showing most playgrounds in Iowa City (map attached). He explained that the black dots on the map designate those playgrounds that have a wood fiber surface while the yellow dots are those that have a rubberized surface. The red dots designate the school playgrounds. This map shows approximately 44 playgrounds with 34 of those owned by the City of Iowa City. Hall found a there to be a deficiency of rubberized playground surfaces on the west side of Iowa City, PARKS AND RECREATION COMMISSION December 12, 2018 Page 2 of 5 however, with the Willow Creek upgrades, including ADA accessibility to the playground and the addition of rubberized surfacing, this deficiency will be eliminated. Seydell Johnson asked the Commission for their input on the use of various surfaces of playgrounds in Iowa City of if they would prefer more be replaced with a solid surface. Younker asked if staff has an idea of when parks are scheduled for upgrades. Seydell Johnson stated that one per quadrant per year is the plan. However, she explained, that does not mean that they will be all have a poured playground surface. She noted that the budget is based on the cost for wood fiber surfacing, although some parks are better suited for a poured surface due to their topography. Hall added that rubberized material is ever-changing to meet accessibility requirements. He pointed out that the Ped Mall surface has been replaced three times since its initial installation. He said that the upgrades to Villa and Creekside Parks playgrounds will include paths and ramps to and from the playground and sidewalk. Seydell Johnson had the opportunity today to see the plan for Willow Creek Park. She noted that in one of the concepts there is an area of play -equipment (musical instruments) that will not require a fall -safe surface. Smith noted that the playground at the U of I Hospital is not included in the map and suggested that doing so may impact the overall results of their findings. Younker suggested that this item be placed on the agenda annually. Seydell Johnson mentioned that the Council has requested a recommendation from the Commission on how to proceed. Fett asked if Council had a budget prediction for these projects.Venzon asked if this was something that could be reviewed and discussed as each park comes up for renovation rather than looking at the entire system as a whole. Seydell Johnson said that staff currently looks at each playground site by site to determine what is the best surface solution for the park. Moved by Fett, seconded by Russell, that the Parks and Recreation Commission recommend to Council as follows: 1) the current distribution of various playground surfaces is adequate; 2) inclusivity and accessibility issues, however, should be reviewed on a regular basis, and 3) the review should include the consideration of a variety of features to address inclusivity and accessibility issues. The Council should know that the Commission is committed to review issues relating to the inclusivity and accessibility of local parks on at least an annual basis. Passed 7-0 (Hamann & Laurian Absent). URBAN FOREST MANAGEMENT PLAN — ZAC HALL Hall reported that in 2015 the department began the process of creating a tree inventory of the city trees. In December of 2016, Plan -It Geo was hired to begin the process. That inventory was complete in the Spring of 2018. The next step was to develop a management plan. Plan -It Geo was again hired to assist in the process. Hall provided an overview of the management plan to the Commission. Of note is that the inventory shows there to be 25,451 street trees, 19,563 park trees, and 4,972 planting sites within the city. There are 66 genera and 178 species of trees with the top species, at 8%, being the silver maple. He reported that the ash tree count is 3,515 (2,300 along streets and 1,215 in the parks). He talked about the benefits of city managed trees, reporting that staff and Plan -It -Geo staff reviewed an ordinance to provide urban forest goals, recommendations and strategies. Hall distributed a 46 -page report as well as appendices to Commission of the Urban Forest Management Plan Commission members were asked to review the report and contact staff with any comments, questions and to be prepared to make an official recommendation at the January meeting. Younker asked what the commission could do to help with the education component of the plan. She noted that the newly formed Tree Committee will likely assist with that. Hall reported that staff is moving forward with notification of neighborhoods regarding EAB efforts. This will include notification of home owners, property owners, as well as tenants. To see the overview, as well as the entire Urban Forest Management Plan, please go to www.icgov.org/masterplan. PARKS AND RECREATION COMMISSION December 12, 2018 Page 3 of 5 REPORT ON ITEMS FROM CITY STAFF Parks & Recreation Director — Juli Seydell Johnson: • Project dates: Seydell Johnson reported that some projects are wrapping up for the winter and will begin again in the spring. She also reported that Happy Hollow is nearing completion and that work on a shelter at Riverfront Crossings continues with workers placing a tent over the area allowing them to do so. • Riverfront Crossings Grand Opening Celebration: Staff has begun planning for the grand opening celebration of Riverfront Crossings on July 20, 2018. Commission will be kept apprised as plans progress. • Events: Seydell Johnson noted that the Robert A. Lee Recreation building has been very busy recently with the second of two Holiday Farmers Markets held this past weekend and reported that they were both well attended. Recreation Division Superintendent — Brad Barker: • Winter/Spring Activity Registration: Barker reported that registration for winter/spring activities began today and went smoothly. • Equity Impact Efforts: Barker shared that Recreation staff is working with the College of Public Health and the Healthy LifeStars program. The LifeStar challenge motivates and teaches kids how to live an active and healthy life. The program will bring in 60 elementary age children from Alexander Elementary to participate in 30 minutes of swimming lessons and 30 minutes of healthy living education. Staff is also working on another initiative to get kids outdoors by organizing a three-day camp. Both are free. • Hiring Processes: Barker is working with staff to standardize forms and the process when bringing on new staff, making sure that all supervisors are providing them with the same materials and information. • Donation Requests: Barker is working towards creating a form to track donations requests and what items those include. • Affiliate Agreements: Barker is working to standardize the contracts with affiliate groups. • ActiveNet Agreement Review: Barker explained that ActiveNet is the online registration and reservation program used by the department. Barker is reviewing the contract that was signed in 2012. Staff will be looking at and likely renegotiating this contract. He will keep Commission informed of the details. Parks Division Superintendent — Zac Hall • Fall/Winter Tasks: Hall reported that due to the lack of snow, Parks staff has been able to help with other tasks, both within the Parks Division, and the Streets and Refuse Divisions, Both Parks and Streets staff have been assisting with creek cleanup. • Prairie Burns: Staff continues with the prairie burn process, the most recent burn taking place at Terry Trueblood Recreation Area. The goal is to complete 12 acres of prairie burn each year, However, this year staff has been able to complete 25 acres of burn. • Staff Certifications: Hall reported that staff member Tyler Baird, Horticulturist, recently completed and passed the NRPA Parks and Recreation Professional exam. Another staff member, Steve Erickson, recently went through the commercial track master garden program and is now certified as well. Other Projects: Parks staff is working to convert two baseball fields into soccer fields at the Kickers complex. PARKS AND RECREATION COMMISSION December 12, 2018 Page 4 of 5 Bird mentioned the lack of trash receptacles along paths in the parks. Hall noted that this is intentional as the department is encouraging recycling rather than disposing of items in the parks. Bentler asked if staff has found there to be more littering in the parks since removing the bins. Hall said staff has not found that to be the case. Hall is working with Jane Wilch, Iowa City Recycling Coordinator, and Lyndsey Kent, Parks & Recreation Event and Communications Supervisor, in developing signage to educate the public of this effort. CHAIRS REPORT: Younker announced that Commission Members Wayne Fett and Lucie Laurian's terms expire at the end of December. He thanked Fett for his insight and thoughtful discussion. Although Laurian was absent, Younker praised her for her pointed questions and follow-up over the years, further stating that they will both be missed. Two new members, Brianna Wills and Lucas Foelsch, will join the Commission in January. COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS None ADJOURNMENT: Moved by Bentler, seconded by Smith, to adiourn the meeting at 6:05 p.m. Motion passed 7-0 (Hamann & Laurian absent). PARKS AND RECREATION COMMISSION December 12, 2018 Page 5 of 5 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD KEY: X = Present O = Absent O/E = Absent/Excused NAME 00 00 O 00 00 a0 000 000 000 000 00 00 00 TERM N N ~ ~ 'may en" 00 r4 p ~ N ~ EXPIRES o 00 0, o Suzanne 12/31/20 O/E X X O/E NM X X X X X X X Bentler Steve Bird 12/31/21 X X O/E X NM X X X X X X X Wayne Fett 12/31/18 X O/E X X NM X O/E X X O/E X X Cara 12/31/19 X X X X NM X X O/E X O/E X O/E Hamann Lucie 12/31/18 X X O/E X NM X O/E O/E X X X O/E Laurian Ben Russell 12/31/21 X O/E X X NM X X X X X X X Angie Smith 12/31/21 X X O/E X NM X X O/E X X X X Jamie 12/31/20 O/E X O/E X NM X X X X X O/E X Venzon Joe Younker 12/31/19 X X X X NM X X X X X X X NM = No meeting LQ = No meeting due to lack of quorum * = Not a member now Item Number: 5.c. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org January 22, 2019 ATTACHMENTS: Description Planning & Zoning Commission: December 20 I '"_ -:rs� CITY OF IOWA CIT" ` MEMORANDUM Date: January 4, 2019 To: Mayor and City Council From: Anne Russett, Senior Planner Re: Recommendations from Planning & Zoning Commission At their January 3, 2019 meeting the Planning & Zoning Commission approved the December 20, 2018 minutes with the following recommendation to the City Council: 1. By a vote of 6-0 (Townsend absent) the Commission recommends approval of REZ18- 00021, an application for rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). 2. By a vote of 6-0 (Townsend absent) the Commission recommends approval of REZ18- 00023 an application submitted by Joe Dan Coulter for a rezoning of approximately of 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS -5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). 3. By a vote of 6-0 (Townsend absent) the Commission recommends approval of approval of CZ18-00003 an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. 4. By a vote of 6-0 (Townsend absent) the Commission recommends approval of ZCA18- 00004 Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. Additional action (check one) No further action needed Board or Commission is requesting Council direction Agenda item will be prepared by staff for Council action Done MINUTES FINAL PLANNING AND ZONING COMMISSION D E C E M B E R 2 0, 2018 — 7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin Max Parsons, Mark Signs MEMBERS ABSENT: Billie Townsend STAFF PRESENT: Sara Hektoen, Anne Russett OTHERS PRESENT: Joe D. Coulter RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Townsend absent) the Commission recommends approval of REZ18-00021 an application for rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). By a vote of 6-0 (Townsend absent) the Commission recommends approval of REZ18-00023 an application submitted by Joe Dan Coulter for a rezoning of approximately of 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS - 5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). By a vote of 6-0 (Townsend absent) the Commission recommends approval of approval of CZ18- 00003 an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. By a vote of 6-0 (Townsend absent) the Commission recommends approval of ZCA18-00004 Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. K1natexeIN1:11A Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA. None. Planning and Zoning Commission December 20, 2018 Page 2 of 8 REZONING ITEM (REZ18-00021): Discussion of an application submitted by the National Trust for Historic Preservation for a rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). Russett noted this is a proposed rezoning for a potential local landmark, it is the Albert J. and Alice E. Borts house at 416 Reno Street. The Historic Preservation Commission reviewed and approved the proposed landmark designation at their last meeting on December 13, 2018. Russett showed a map of the area, the property is just south of the Reno Park on Reno Street, she also showed a zoning map of the area, the area is zoned single-family residential both RS -5 and RS -8. Russett showed some photographs of the home, the house was built in 1898 in the Queen Anne Style. The Borts' family included David Borts, a prominent Iowa City builder responsible for several Iowa City university and public buildings, including the Old Science Building (now known as Calvin Hall). David Borts may have been the builder of the house. The house is unique in that it is a Queen Anne built of brick and not of wood. Russett explained the Planning & Zoning Commission's role in this process is to ensure the rezoning is consistent with the City's Comprehensive Plan. Staff did a review and believes it is consistent with the Comprehensive Plan based on the policies in both the Central District Plan and the Historic Preservation Plan which aims to preserve the City's historic resources. Staff recommends approval of REZ18-00021, an application to designate 416 Reno Street as an Iowa City Historic Landmark and rezone from Medium Density Single -Family Residential (RS -8) to RS -8 with a Historic Preservation Overlay (RS-8/OHP). Hensch remarked how impressed he was with the Staff report, particularly all the information prepared for the Historic Preservation Commission, he also appreciated the note in the Staff report explaining the Planning & Zoning Commission's role which was to review the proposed designation based on its relation to the Comprehensive Plan and proposed public improvements and plans for renewal of the area involved. Dyer questioned the role of the National Trust in this application. Russet explained that the National Trust is working on purchasing the property from the current owner and working on a national register district nomination for the property Hensch opened the public hearing. Seeing no one, Hensch closed the public hearing. Signs moved to recommend approval of REZ18-00021, an application for rezoning of approximately 0.56 acres of property located at 416 Reno Street from Medium Density Single -Family Residential Zone (RS -8) to Medium Density Single -Family Residential Zone (RS -8) with a Historic District Overlay (OHD). Parsons seconded the motion. Hensch noted this application is straight -forward and will preserve the historic resources in the community. Signs agreed. Planning and Zoning Commission December 20, 2018 Page 3 of 8 A vote was taken and the motion carried 6-0. (Townsend absent) REZONING ITEM (REZ18-00023): Discussion of an application submitted by Joe Dan Coulter for a rezoning of approximately 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS -5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). Russett noted this application is also a proposed local landmark designation, it is the Dr. H.H. and Sylvilla Jacobsen House located at 1818 North Dubuque Street. The Historic Preservation Commission also reviewed this application at their December 13, 2018 meeting and recommended approval. Russett showed maps with the location of the home, it is on North Dubuque Street on the east side of the road just south of Foster Road, it is currently zoned RS -5 single-family residential. Russett showed photographs of the home to the Commission. The home was built in 1929 in the Arts and Craft Style, it is a stone cottage and the craftsman style of Arts and Craft which typically incorporated locally and natural materials into the construction. Russett reiterated the Planning and Zoning Commission's role is to ensure consistency with the Comprehensive Plan in both the North District Plan and Historic Preservation Plan outlined goals in preserving historic resources. Staff recommends approval of REZ18-00023, an application to designate 1818 North Dubuque Street as an Iowa City Historic Landmark and rezone from Low Density Single -Family Residential (RS -5) to RS -5 with a Historic Preservation Overlay (RS- 5/OHP). Hensch asked if there was any controversy on either of these applications with the Historic Preservation Commission. Russett asserted there was not. Hensch asked because it was more in that Commission's role to know the historic value of these properties. Hensch opened the public hearing. Joe D. Coulter (1818 North Dubuque Street) is the current owner of the property and noted the process he went through with the City when Dubuque Street was to be raised. He stated he is just the second owner of this house, he has lived there since 1986, he has all the original plans for the home and even the interior of the house is still mostly original. Coulter would like to preserve this house, noting the Englert Beer Cave is located on his property. He also noted in the application is a letter from his neighbor who lives in the Englert house. Hensch asked if all the stone and rock used for the house quarried locally. Coulter said the stonework was done by a fellow known as the "old swede" who was from Toddville and that is where he brought the rock from. Hensch asked if the garage was contemporaneous in construction with the house. Coulter said it is, and noted at the time it would have cost $800 to put in an elevator from the garage to the house. When he bought the house there was a big crack in the garage and he had it redone by Country Stone Masons in keeping with the original style. Hensch asked how the garage is accessed from the house. Coulter stated there are 52 steps from the garage up to the house, he said there is another driveway that goes up the hill and another buried garage at the top of that driveway Planning and Zoning Commission December 20, 2018 Page 4 of 8 Dyer asked if Coulter has applied for a listing on the National Registry. Coulter said he has not but is thinking seriously about doing so, noting it is a complicated process. Parsons asked if the garage suffered any damage from the 1993 or 2008 floods. Coulter said it did not, there was flood waters in the garage but no permanent damage. Hensch closed the public hearing. Parsons moved to recommend approval of REZ18-00023 an application submitted by Joe Dan Coulter for a rezoning of approximately of 1.73 acres of property located 1818 N. Dubuque Street from Low Density Single -Family Residential Zone (RS -5) to Low Density Single -Family Residential Zone (RS -5) with a Historic District Overlay (OHD). Martin seconded the motion. Hensch noted his comments are duplicates of the last application and added he has admired this house for decades driving by. A vote was taken and the motion carried 6-0. (Townsend absent) FRINGE AREA REZONING ITEM (CZ18-00003): Discussion of an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. Russett noted this is a proposed rezoning in the fringe area, which is within two miles of the City, but not located within the corporate limits of the City. Russett showed a map of the subject property in relation to the corporate limits of Iowa City. It is located in Fringe Area B - outside of the City's growth boundary. The property is currently zoned Highway Commercial and the applicant is proposing to rezone it to Agriculture. The applicants submitted a site plan to show how they wish to expand an existing machine shed and that will require a rezoning to Agriculture. Russett stated the proposed rezoning is consistent with the County's Comprehensive Plan, it is not within one of the County's growth areas and the future land use map has this area identified as appropriate for agriculture uses. She explained in the City's review of these rezonings in the fringe area they use a Fringe Area Agreement to make sure the rezoning is consistent with the policies in the fringe area. The Fringe Area Agreement is a component of the City's Comprehensive Plan. Based on the policies outlined in the Fringe Area Agreement, which state that agricultural uses are preferred in this area, staff would recommend approval of this rezoning. Parsons asked if there was any discussion on updating the Fringe Area Agreement as after a previous application there was conversation of needing to do so. Russett said they have met with County Staff regarding a review and hope to move forward with updating the Fringe Area Agreement. Planning and Zoning Commission December 20, 2018 Page 5 of 8 Signs questioned how this area would be zoned Highway Commercial in the first place. Russett is unsure. Hensch opened the public hearing. Seeing no one he closed the public hearing Parsons moved approval of CZ18-00003 an application submitted by Joseph and Nancy Sladek for a rezoning from County Highway Commercial (CH) to County Agriculture (A) for approximately 1.55 acres of property located at 4548 Sioux Avenue SE. Signs seconded the motion. Hensch noted there doesn't seem to be anything controversial about this application, it seems logical. A vote was taken and the motion carried 6-0. (Townsend absent) ZONING CODE AMENDMENT ITEM (ZCA18-00004): Discussion of Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. Russett noted over the past several months staff has kept a list of minor amendments that need to be made to the zoning code. There have been multiple meetings between staff members in Neighborhood and Development Services, including: building inspectors, planners, and code enforcement staff. The purpose of these meetings was to clarify the changes that need to be made and why, resulting in a list of minor amendments. The proposed ordinance would result in six minor amendments related to design review of sidewalk cafes, minor modification for general educational facilities, alcohol sales in intensive commercial zones, payment of in -lieu fees for parking reductions, parking drive widths, and definitions for "Bed and Breakfasts". With regards to the design review of sidewalk cafes, they are currently allowed in the Central Business District and within Riverfront Crossings. The Code currently requires these are subject to Staff design review. After the City started allowing sidewalk cafes, they developed a sidewalk cafe policy and sidewalk cafe regulations. These policies and regulations address requirements such as safety and consistency with the existing context of the neighborhood so design review is no longer needed. Therefore the proposed amendment would remove the design review requirement for sidewalk cafes and eliminates that current inconsistency. The next amendment is related to minor modifications needed for general educational facilities. General educational facilities are grade schools, high schools, anything below the university level. Currently there is an inconsistency in the Code where one section states a minor modification is needed for a building expansion of less than 500 square feet for a general educational facility and then there is another section of the Code that says these small expansions are allowed by right. The proposed amendment is to allow these small additions without a minor modification to eliminate this inconsistency, which would also make the process Planning and Zoning Commission December 20, 2018 Page 6 of 8 easier and more streamlined for these small improvements. The next proposed change is related to alcohol oriented sales in the intensive commercial zones. Currently the Code only allows alcohol sales in the intensive commercial zone if it is associated with a gas station. In 2013 there was an ordinance amending the uses permitted in the intensive commercial zone to be more similar to uses allowed in community commercial zones. With that amendment the intensive commercial zone (CI -1) allowed restaurants and bars, medical and dental offices and sales oriented retail but through that amendment it did not address alcohol sales specifically. This was recently brought to the attention of Staff because they received an application from a delivery service business that requested a liquor license in an intensive commercial zone, but it would not be a gas station so they were not allowed a liquor license. Staff feels this was an oversight when the Code was amended in 2013 not to address alcohol related sales. The proposed amendment would remove the provisional use criteria in the intensive commercial zone and allow those as a permitted use and clarify the intention of the ordinance of 2013. Next is alternatives to the minimum parking requirements, currently the Code outlines provisions for parking reductions in the Downtown and Riverfront Crossings Parking District. These parking reductions, if approved, require the developer pay a "parking in -lieu fee" and the Code allows the fee to be paid in either one installment or three annual payments. Typically the City requires payment of other fees prior to the issuance of a building permit, so the three annual payment option has caused some inefficient staff time because it is not consistent to how the City treats other fees. With the proposed amendment Staff is proposing to eliminate the option of the three annual payments and to require payment prior to issuance of a building permit bringing the fee collection in line with other City fee collections. The next amendment is related to parking and stacking space size. Currently the Zoning Code specifies drive width for surface parking lots but it does not specify drive widths for structured parking. The proposed amendment would clarify the drive width standards for surface parking also apply to structured parking. Lastly, definitions related to "Bed and Breakfasts", there is also another inconsistency in the Code where the definitions in the zoning code currently states that both "Bed and Breakfast Homestays" and "Bed and Breakfast Inns" are allowed in duplexes and another section where it states these are only allowed in single-family residences. The proposed amendment would clarify that "Bed and Breakfast Homestays" and " Bed and Breakfast Inns" are only allowed in single-family residences, not in duplexes. Staff recommends that the Planning and Zoning Commission recommend adoption of the draft ordinance by the Iowa City City Council. Signs asked what the difference is between "Bed and Breakfast Homestays" and "Bed and Breakfast Inns". Russett explained it is the number of occupants, a Homestay is smaller than an Inn. Baker asked about the alcohol sales amendment, noting he is always curious where a change request comes from (i.e. staff or an applicant), and asked if the GoPuff delivery business is already in operation. Russett confirmed it is in operation. Hektoen noted the business does not have a liquor license, they are operating under their business model. Baker stated then they Planning and Zoning Commission December 20, 2018 Page 7 of 8 opened business knowing they were not allowed to sell alcohol under the current zone. Russett said they did not realize it because they did apply for a liquor license. Baker asked about the provision for liquor to be allowed to be sold in gas stations, if that was changed in 2013. Russett said the ability for gas stations to sell alcohol was prior to 2013, the amendment in 2013 expanded the uses allowed in intensive commercial zones, but this particular use was not addressed. Baker asked if this has ever been an issue before for any other business and Russett is not aware of another situation. Baker stated he has a problem with this amendment, he has no problem with the way the ordinance is arranged now making it provisional for a very narrow set of businesses, he does not see a compelling reason to expand the availability of liquor licenses in these zones. He understands this amendment is part of a multi -amendment agenda item and he will not vote against the overall changes, he just wanted to go on record that if this was an independent amendment he would oppose it as he sees no reason to change how the regulation is written now. Hensch asked where the GoPuff Delivery business is located, Russett was unsure of the address off hand but showed a zoning map and noted the gray areas are the intensive commercial areas. Hensch opened the public hearing. Seeing no one, Hensch closed the public hearing. Signs moved to recommend approval of ZCA18-00004 Amendments to Title 14, Zoning of the Iowa City Code related to minor amendments to address inconsistencies and clarify requirements. Martin seconded the motion. Hensch stated he does not have a problem with any of the amendments, he finds it ironical the only place one can purchase alcohol is in an establishment designated for motor vehicles, noting the irony. Signs asked if Baker's general objection is to expanding the sale of alcohol. Baker confirmed. Hensch acknowledged staff for going through and cleaning up the Code and noting inconsistencies. A vote was taken and the motion carried 6-0. (Townsend absent) CONSIDERATION OF MEETING MINUTES: OCTOBER 18, 2018 Baker was absent from the meeting so had questions on the overall discussion of trade-off and bonuses given for preservation could be delegated to other certain zones, he didn't see any discussion of any specific zones. He agrees with the overall concept but wondered about discussion if a specific zone was more or less applicable for designation to the transfer. Hensch said it was not discussed in that way, the concerns were being able to transfer within that district or to other districts. Russett said the developer can request either a transfer of density or height. Planning and Zoning Commission December 20, 2018 Page 8 of 8 Hektoen said this conversation is not appropriate under this agenda item A vote was taken and the meeting minutes of October 18, 2018 as corrected passed 6-0. PLANNING AND ZONING INFORMATION: Attendance Policy: Hensch asked Russett to add this to the agenda so it could be discussed. Russett included the bylaws in the agenda packet to remind everyone what the attendance policy is and it states in the bylaws if any Commissioner has more than three unexcused absences they could be removed from the Commission pursuant to City Council vote. Hensch stated his concern was when the last meeting had to be cancelled due to lack of a quorum he wanted to make sure that is not a recurring activity. City Council request for consult regarding proposed transfer of development rights ordinance for historic properties: Russett said the City Council held a public hearing on the proposed ordinance and they could not get enough votes to support the ordinance moving forward. In those situations Council will request a consult with Planning and Zoning (when Council disagrees with Planning and Zoning) and the Commission has the option to have a consult or not regarding this topic. Baker asked what the Council objections were. Russett said there was concerns about the complexity of the ordinance and whether it would be an effective incentive for preserving historic resources, there was concern about the process, it not being certain, there is also concern about additional density and additional height in some areas of the City. Hensch noted he finds it curious Council asked the Commission to look at the ordinance, the Commission did and then Council didn't want to do it. Therefore Hensch doesn't see a point for a consult, there is nothing the Commission can say to make it less complex, it is what it is. If Council wants the whole issue reworked so it is simpler and follows more what their will is then that can happen at the staff level and brought forward again. Martin agreed. Baker noted his concern was when he looked at one of the areas he felt the last thing needed was an increase in density in that area (South Johnson Street area). Baker asked if the Commission would object if he expressed his individual concern on that particular issue to Council members. Hensch said that is fine as an individual concern but not as a Commission concern. Signs said he feels the Commission did touch on the idea of what happens if, but doesn't recall a solid compelling concern. Hensch agrees. The Commission agreed to no consultation with Council on this subject Adjournment: Parsons moved to adjourn. Signs seconded. A vote was taken and the motion passed 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018 KEY: X = Present O = Absent O/E = Absent/Excused -- = Not a Member (W.S) 3/12 3115 (W.S.) 4/2 4/5 (W.S) 4/16 4119 5/3 5/17 617 6/21 7/5 8/16 916 9120 10/18 12/20 BAKER, LARRY -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X O/E X ------- X --- UE X DYER, CAROLYN X O/E X O/E X X X X X O/E X O O/E O X X FREERKS, ANN X X X X X X O/E X X X -- -- HENSCH, MIKE O/E O/E X X X X X X X X X X X X X X MARTIN, PHOEBE O/E X X X I X X X X X X X X X X X X PARSONS, MAX X X X X X X X X X X X X O/E X X X SIGNS, MARK X X X X X X X X X X X X X X X X THEOBALD, JODIE X X X X X X X X X O/E -- -- TOWNSEND, BILLIE -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X O/E KEY: X = Present O = Absent O/E = Absent/Excused -- = Not a Member Item Number: 5-d- M .d. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org January 22, 2019 ATTACHMENTS: Description Telecommunications Commission: October 22 APPROVED Iowa City Telecommunications Commission 90/22/2018 Meeting Minutes 1 of 5 Minutes Iowa City Telecommunications Commission October 22, 2018 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:35 P.M. Members Present: Matthew Brenton, Paul Gowder, James Pierce Members Absent: Kyla Paterson Staff Present: Ty Coleman Others Present: Bond Drager Recommendations to Council: None Approval of Minutes: Gowder moved and Pierce seconded a motion to approve the September 24, 2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: Brenton said that the City Clerk had sent a message for those interested in engaging the community as part of the 2020 Census effort. He said there were introductory meetings scheduled for October 29 and November 1, 2018. Brenton said that if any of the commissioners were interested in attending or wanted more information, they should contact Ty Coleman at the City's Cable TV Office. Short Public Announcements: None. Post -franchise role of the Telecommunications Commission: Brenton suggested there were options to remain as a City commission or to become more of an advisory board. Coleman said that an ad-hoc committee might be another option. Brenton summarized that the Iowa City Telecommunications Commission (ICTC) was formed as part of a franchise agreement and that a number of its powers and duties, listed in the ICTC's by-laws, came from that agreement. Pierce noted that the list of duties in the by-laws is long and that he felt there were enough duties that would remain to make a case for the group to continue as a commission. He suggested that the by-laws could be revised to include three or four clear duties the ICTC would retain. Brenton agreed and said there were still plenty of issues on which the ICTC could provide input. Gowder recalled that when he began his time with the ICTC, he was surprised about the lack of APPROVED Iowa City Telecommunications Commission 10/2212018 Meeting Minutes 2of5 authority held by it. He said that the one time he was glad the Commission existed was when the group of residents working on creating mesh WiFi networks presented themselves at a meeting. Gowder stated that the role of the ICTC, in whatever form it takes, should be refocused on public engagement and telecommunications matters in which members of the public have an interest. Brenton said the ICTC could have a role in providing visibility to the need and benefit of having a municipal broadband program. He said there were some hurdles and challenges that still needed to be figured out. Brenton asked if there was a legal distinction between a commission and an advisory board. Coleman said his understanding was that an advisory board could still offer recommendations to the City Council, but that it would have more flexibility with regards to the frequency of meetings and the number of members required to be present. He said he was unsure as to how an advisory board and its members would be established but didn't think it would require Council appointment. Brenton said that the flexibility of an advisory board would benefit a group like the one working on mesh WiFi if membership was decided by the board. Pierce said that it would be a good thing if a board could be officially recognized by the City while gaining some flexibility in the way it operates. Brenton asked if there are currently any other advisory boards within the City. Drager mentioned the Community Police Review Board (CPRB). Pierce said he knew someone who needed to apply for appointment to the CPRB. Coleman referred to the memo he wrote to the Commission that was included in the meeting packet and said there were likely remaining questions about the options for redefining the group. Brenton said he would like to know how the responsibilities might change if the group became an advisory board versus remaining as a commission. Brenton wondered who would be responsible for modifying the by-laws. Gowder pointed out that it is stated within the current by-laws that the ICTC can vote on amendments. Coleman wondered if an advisory board could have by-laws or if they would be required, or if they would use guidelines instead. Brenton expressed he would want to be sure the group wouldn't be giving anything up by shifting from being a commission to an advisory board. Pierce said the City's website lists boards, commissions, and committees and suggested that an existing board could provide some insight into what the differences are between a board and a commission. Brenton said that a committee would likely be more focused, such as one for municipal broadband. He suggested that the group could even make a recommendation that such a committee be formed. Pierce said that issues such as affordability and access of Internet and television could benefit from a board, commission, or committee that would focus on them. Brenton said that if the group remained a commission, perhaps it could include access and affordability of services as one of its missions listed within revised by-laws. Brenton asked if the ICTC would continue to receive information about telecommunications complaints even though the local franchise agreement had expired. Coleman said that the City's Cable TV Office would continue to receive complaints and work to facilitate resolutions by connecting with staff from local service providers. Brenton and Pierce expressed they would be interested in knowing if City Council had any particular goals or a vision for the redefining of the group. Pierce suggested that once the group APPROVED Iowa City Telecommunications Commission 1012212018 Meeting Minutes 3of5 had come up with a proposal, it could be presented to Council in hopes of coming up with something that works for both entities. Brenton asked, in a situation where the ICTC would remain as a commission, whether the group would be able to amend the by-laws or if the Council would want to play a part in revisions. Brenton suggested that once some of these questions are answered, the Commission could likely make a decision at its next meeting. Coleman said he would inquire about how the process of making a proposal to the Council would work once the group had come to a conclusion. Pierce stated that he is still willing to attend City Council meetings from time to time in order to keep the Council updated on the activities of the Commission and to receive feedback from the Council. Consumer Issues: Brenton noted there was a cable relocation issue in the Cable Complaints report that was not yet resolved. Coleman said the cable was present, but that he had learned it may not be buried until the first part of 2019 due to tight construction schedules as winter approaches. Brenton mentioned that the report referred to boring rather than trenching for getting the cable in the ground. Coleman said he was unsure as to what the specific situation was with the location, but that one possibility could be that there is some kind of rock formation the cable needs to pass through. Gowder asked if there was any compensation offered for situations where a cable must be temporarily placed on top of someone's lawn. Coleman said he did not believe that compensation was typically involved. Gowder asked about the issue in the report dealing with a customer's unexplainable high data usage and whether it was for the same customer that had presented the problem several months ago. Coleman said it was for the same customer and that this was the first time since then that he had heard of a recurrence of the issue. Gowder said it was interesting that the customer received a warning notification for high data use five days after her billing period ended and wondered if there was some kind of database problem. Gowder said that the technician's suggestion for clearing the customer's cache and cookies would not likely make a difference in the notifications sent by Mediacom. Mediacom Report: Coleman reported that he had not received any information from Mediacom. Local Access Reports: Drager said the past month had been very busy with recordings of Book Festival and Witching Hour events. Coleman referred to the hard copy of a report submitted by Public Access Television that did not make it into the packet in time. City Cable TV Office Report: Coleman referred to the report the Cable TV Office had submitted in the meeting packet and added that Cable staff had recorded some Book Fest panels. He also mentioned that he had set up a live stream of the recent University of Iowa Homecoming parade from a window in the APPROVED Iowa City Telecommunications Commission 10/22/2018 Meeting Minutes 4of5 Cable TV Office. Coleman said that there was a decent amount of engagement with the stream on the City's Facebook page. Coleman said that live streams have become a useful tool in the City's toolkit for getting messages out to the community. All five of the League of Women Voters candidate forums recorded by City Channel 4 were live streamed. Coleman said his office had recently recorded the Iowa City Fire Department's Fire Prevention Week performance at a local school. Adjournment: Gowder moved and Pierce seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:05 p.m. APPROVED Iowa City Telecommunications Commission 10/22/2018 Meeting Minutes 5of5 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Bergus Brenton Johnk 11/27/2017 x x x x vacant 11/30/2017 x o/c x x vacant Special meeting 01/22/2018 vacant Meeting not held due to lack of quorum. 02/26/2018 x x x x vacant 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x 05/21/2018 x o/c x x x 06/25/2018 x x x o/c x 07/23/2018 vacant vacant Meeting not held due to lack of quorum. 08/27/2018 vacant vacant Meeting not held due to lack of quorum. 9/24/2018 x vacant x vacant x Paterson 10/22/2018 x o x vacant x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)