HomeMy WebLinkAbout2019-01-22 Council minutes r
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MEMORANDUM
Date: January 31, 2019
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, January 22, 2019, 5:22 PM in Emma J. Harvat Hall
Council: Cole, Mims, Salih, Taylor, Teague, Thomas, Throgmorton
UISG: Stewart, Wu
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Knoche, Havel, Sovers, Hightshoe, Sitzman,
Nagle-Gamm, Ralston, Bockenstedt, Fleagle, Greer
(A transcription is available in the City Clerk's Office and the City website.)
FY 2020 Budget Discussion
City Manager Fruin noted budget items still needing Council discussion.
• Assistant City Manager Monroe summarized the memo provided in the January 17, 2019 City
Council Information Packet (IP4) regarding Analysis for a change in temporary/hourly employee
status. City Manager Fruin and Finance Director Bockenstedt provided additional information.
Individual Council members expressed their views.
Action: No changes to hourly positions will be included in the FY20 budget. Staff will prepare a
more in-depth analysis on the positions included in IP4 of the 1/17 Information Packet. The position
analysis should include an overview of current responsibilities, current staffing approaches using
hourly employees, likely staffing approach utilizing permanent employees, patterns of tenure in the
hourly jobs, impacts of the change on other positions and operations, an estimated cost in shifting
to permanent employees, and any other pertinent information. Additionally, staff should survey
comparable cities to compare usage of hourly employees and total compensation packages offered
to such employees. Once complete the analysis shall be shared and discussed with AFSCME
leadership. The completion deadline for reporting back to the City Manager'sOffice is July 12,
2019.
• Mayor Throgmorton provided a brief update on the recent meeting with University of Iowa President
Harreld regarding the Sanxay-Gilmore House. City Manager Fruin and Assistant to the City
Manager Andrew provided additional information. Individual Council members expressed their
views.
Action: Discussions with the UI on the Sanxay-Gilmore House will continue. For the FY20 budget,
the $330k allocation for relocation will remain. Amendments will be considered at a later date if
needed.
• Council member Thomas asked for support to consider a Form-Based Code study for the Northside
Marketplace. City Manager Fruin provided additional information. Individual Council members
expressed their views.
Council Work Session
January 22, 2019
Page 2
Action: Discussion of a Northside Marketplace Form-Based Code will be placed on the Council's
Pending List. Staff will await direction on an exact meeting date and will request a ballpark cost
estimate from Opticos for a study area that encompasses all currently zoned CB-2 and CB-5
properties that are included in the area generally known as the Northside Marketplace.
Clarification of Agenda Items
• [9.a]... Correspondence regarding Pedestrian Mall Benches...Mayor Throgmorton noted the
correspondence included in the Council agenda packet, recalled past meeting discussions and
summarized the memo (IP7) in the January 17, 2019 City Council Information Packet. City
Manager Fruin provided additional information. Individual Council members expressed their views.
Action: Staff will work with the Ped Mall contractor to replace 20% of phase 2 benches (14)with
ones that do not have center arm rests. Additionally, all existing Benchmark benches should be
evaluated for reuse. The reusable Benchmark benches shall be repurposed on the east wing of the
Pedestrian Mall in accordance with the existing plan for a painted bench gallery. The new benches
without arm rests should be evenly dispersed throughout the entire project area. Revised bench
plans shall be reviewed by the City Manager's office to ensure compliance with the City Council
direction. A$10k check will be issued to the Shelter House for homeless services to be used at
their discretion.
(Break to Formal meeting 6:39 pm)
FY 2020 Budget Discussion (cont.)
• Council member Mims asked for clarification with Council regarding budget items that had been
agreed upon. Individual Council members expressed their views. City Manager Fruin provided
additional information.
• Action: Staff will invite the Housing & Community Development Commission to have a joint work
session with the City Council on February 5th at 5:00 p.m. Staff will gather information on the Aid to
Agency process and present that to the City Council in the 1/31 IP. With the exception of the
pending HCDC request, the FY20 budget is finalized and Finance can start preparing the necessary
documents for the required public hearing
Information Packet Discussion [January 10, January 171
> January 17
1. (IP9, Memo from Assistant to the City Manager City Plaza Food Cart Vendors) Mayor
Throgmorton asked that the item be summarized. Assistant to the City Manager Andrew
broke down the memo into two recommendations and briefly explained the information
contained in the memo. Mark Paterno and Pete Johnson, owners of Marco's Grilled
Cheese, George's Gyros, and Paco's Tacos appeared. Gustave Stewart, UISG Liaison,
provided views from student perspectives. City Manager Fruin provided additional
information. Individual Council members expressed their views.
Action: Staff will prepare for another 3-year license cycle for mobile food carts and will
review the administrative regulations with the City Manager's office. At a minimum, exact
locations of vending placements shall be prescribed for both the upcoming construction year
and the final two years of the permit so that applicants clearly understand how and where
they will be placed when they apply.
Council Work Session
January 22, 2019
Page 3
2. (IPS, Memo from Assistant to the City Manager Traffic Collision Analysis) Mayor
Throgmorton noted the report and the information included. Metropolitan Planning
Organization of Johnson County Executive Director/Transportation Planner Ralston
explained what the Transportation staff does with the data and provided additional
information. Individual Council members expressed their views.
Action: Staff will reach out to Professor Plumed to see if she is available to provide the
Council an update on her research regarding pedestrian safety.
3. (IP6, Proposed resolution submitted by Council member Salih: University of Iowa funding to
the Labor Center) Mayor Throgmorton suggested additional options to show Council
support. City Attorney Dilkes provided additional information. Individual Council members
expressed their views.
Action: Council member Cole will work to prepare a resolution in support of the Labor Center
and vet the draft with Mayor Throgmorton. Once received, it will be placed on the next
meeting agenda.
> January 10
1. (IP4, Memo from MPOJC Assistant Transportation Planner and Director of Transportation
Services: Update on regional transit system discussions) Council member Teague asked to
discuss the memo at a future meeting. City Manager Fruin stated that the memo could be
placed in a subsequent information packet for discussion at the next meeting.
Action: The City Clerk will repost the Regional Transit memo from the 1/10 IP in the 1/31 IP.
> January 17
4. (IP10, Memo from Development Services Coordinator& Senior Building
Inspector: Regulations on construction activity) Council member Salih asked about the
complaints referenced in the memo and how those were resolved. City Manager Fruin
provided information.
City Clerk Fruehling confirmed availability of two Council members for the February 11 City Council
Listening post being held at the Iowa Memorial Union.
Action: The City Clerk will finalize details for a February 11t listening post at the Iowa Memorial Union's
Black Box Theatre. UISG will help promote the opportunity to students. Councilors Salih and Cole will
represent the City Council.
> January 10
2. (IP5, Memo from City Clerk: KXIC Radio Show) Council member Taylor noted the memo
and upcoming dates. City Clerk Fruehling stated the memo could be redistributed in a
subsequent information packet but asked to fill the February 6th date.
Action: City staff will fill the February 6th KXIC morning radio show.
Council updates on assigned boards, commissions and committees
Council members reported on various assigned boards, commissions and committees.
Adjourn 11:17 p.m.