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2019-03-12 Resolution
Item Number: 7.a. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution Authorizing the Renewal of the Contract for Janitorial Products and Supplies for all City Departments. Prepared By: June Nasby, Buyer I I Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: $69,000 annually Recommendations: Staff: Approval Commission: N/A Attachments: Email from Kaveh Mostafavi, owner of Ecocare Resolution Executive Summary: At the March 12, 2019 City Council meeting, consideration will be given to a resolution to renew Contract RFP16-29 for an additional one-year term. The current contract expires in March 2019. Funding for this contract renewal is available in each of the Department's operating budget. Background /Analysis: On October 15, 2015 the Purchasing Division issued a Request for Proposal for Janitorial Products and Supplies for City wide use. The contract was awarded to Ecocare Supply, LLC. The initial term of the contract was for three years, with the option to renew for two additional one- year periods. This will be the first renewal term for the contract with no change in pricing. During the initial three-year time period of the contract, the Purchasing Division was able to gather additional information on the average cost of tire janitorial products and supplies for the City. Average janitorial products and supplies expenditures are $69,000 annually. This Resolution authorizes the contract value to exceed $150,000 and authorizes the City Manager to effectuate future contract renewals. ATTACHMENTS: Description Email from Kaveh Mostafavi, owner of Ecocare Resolution June Nasby From: Kaveh Mostafavi <kaveh@ecocaresupply.com> Sent: Wednesday, February 20, 2019 5:52 PM To: June Nasby Subject: Re:janitorial supplies contract Great news, thank you so much June! I and Ecocare owe you and The City so much. You have helped us grow, and thanks to your support we have created local jobs. We look forward to another successful year! Have a wonderful evening, -- Kaveh Mostafavi, Esq. j I Ecocare Supply I The Compost Ninja COMMERCIAL I JANITORIAL I SANITARY I RESTAURANT I CATERING SUSTAINABLE AND TRADITIONAL PRODUCTS ZERO WASTE SOLUTIONS 2000 JAMES ST., SUITE 105, CORALVILLE, IA 52241 Office: (319) 800-9162 Mobile (480) 528-0541 CONFIDENTIALITY: This email message and any attachments are intended solely for the use of the addressee(s) and may be confidential. Any unauthorized review, use, disclosure, copying or distribution is expressly prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message and any attachments. On Feb 20, 2019, at 4:45 PM, June Nasby <June-Nasby@iowa-citV.org> wrote: Hey Kaveh.....to be honest I have only heard positive feedback from my internal clients, They are very pleased with your customer service. I think I mentioned this at the very beginning of the contract. If you don't hear from me, that is a GOOD thing. Unless we are renewing a contract or something like that. You really are doing a greatjob and that is why we are wanting to renew for an additional 3 years. June 1,a Prepared by: June Nasby, Buyer 11 410 E. Washington St., Iowa City, IA 52240 (319) 356-5076 Resolution No. 19-57 Resolution Authorizing the Renewal of the Contract for Janitorial Products and Supplies for all City Departments Whereas, a Request for Proposal (RFP) was issued to solicit janitorial products and supplies for the City of Iowa City on October 15, 2015; and Whereas, the City received eight proposals in response to the RFP; and Whereas, an evaluation committee composed of staff from the Public Works, Parks and Recreation, Animal Services reviewed and scored the proposals and selected Ecocare Supply LLC, Coralville, IA. to receive the contract award; and Whereas, the initial term of this contract was for three years, with an option to renew for two additional one-year periods upon mutual consent of the City and Ecocare Supply, LLC; and Whereas, the City would like to exercise the option to renew the contract for another year; and Whereas, the City expects to expend approximately $69,000 annually; and Whereas, City's policy requires City Council approval for contracts over $150,000; Whereas, funds for this purchase are available in the operating budget for each Department; and Whereas, approval of this procurement is in the public interest. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future renewals. Passed and approved this 12th day of March —,20 19 Ma r Attest 4 City Clerk p roved b (,�'7. 3^ 4i -i I City Attorney's Office It was move by Mims and seconded by Cole the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Cole x Mims X Salih Resolution No. 19-57 Page 2 x Taylor x Teague x Thomas x Throgmorton Item Number: 7.b. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution Authorizing the Renewal of the Contract for Uniforms and Leathers for the Police Department. Prepared By: Denise Brotherton, Police Captain June Nasby, Buyer I I Reviewed By: Jody Matherly, Police Chief Geoff Fruin, City Manager Fiscal Impact: $40,000 annually Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the March 12, 2019 City Council meeting, consideration will be given to a resolution to renew Contract PUR16-03 for an additional three year term. The current contract expired in December 2018. Funding for this contract renewal is available in the Police operating budget. Background /Analysis: On August 26, 2015 the Purchasing Division issued a Request for Proposal for Police Uniforms. The contract was awarded to Galls Parent Holdings LLC. The initial term of the contract was for three years, with the option to renew for an additional three year period. During the initial three-year time period of the contract, the Police Department was able to gather additional information on the average cost of what was being spent on uniforms. Average uniform expenditures are $40,000 annually. This Resolution authorizes the contract value to exceed $150,000 and authorizes the City Manager to effectuate future contract renewals. ATTACHMENTS: Description Resolution Prepared by: June Nasby, Buyer 11 410 E. Washington St., Iowa City, IA 52240 (319) 356-5076 Resolution No. 19-58 Resolution Authorizing the Renewal of the Contract for Uniforms and Leathers for the Police Department Whereas, a Request for Proposal (RFP) was issued to solicit uniforms for the City of Iowa City Police Department on August 26, 2015; and Whereas, the City received one proposal in response to the RFP; and Whereas, an evaluation committee composed of staff from the Police Department reviewed and scored the proposal and selected Galls Parent Holdings LLC, to receive the contract award; and Whereas, the initial term of this contract was for three years, with an option to renew for an additional three-year period upon mutual consent of the City and Galls Parent Holding LLC; and Whereas, the City would like to exercise the option to renew the contract for another three-year period; and Whereas, the City expects to expend approximately $40,000 annually; and Whereas, City's policy requires City Council approval for contracts over $150,000; Whereas, funds for this purchase are available in the Police Department line item, 10410100, in the operating budget for the Police Department; and Whereas, approval of this procurement is in the public interest. Now, Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future renewals. Passed and approved this 12th day of March _,2019 z� Z Mayor 7:65 Attest: i —?- %g City Clerk City Attorney's Office It was move by Aims and seconded by Cole the Resolution be adopted, and upon roll call there were AYES: NAYS: ABSENT: X Cole X Mims 7,b Resolution No. 19-58 Page 2 x Salih Taylor Teague Thomas Throgmorton Item Number: 7.c. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution amending the budgeted positions in the Development Services Division of the Neighborhood and Development Services Department by deleting one full-time Plans Examiner position and adding one full-time Building Inspector II position and amending the AFSCME pay plan by adding the position of Building Inspector II to grade 14. Prepared By: Danielle Sitzman, Development Services Coordinator Reviewed By: Tracy Hightshoe, Neighborhood and Development Services Director Karen Jennings, Human Resources Administrator Geoff Fruin, City Manager Fiscal Impact: Increase in personnel costs of $2,750 Recommendations: Staff: Approval Commission: NA Attachments: Resolution Executive Summary: During the fiscal year 2019 budget process a position amendment was approved replacing one Building Inspector with one Plans Examiner position. After evaluating the needs of the organization, staff has determined that a Building Inspector II position would better serve the needs of the City. Therefore, staff seeks approval to eliminate the Plans Examiner position and to add a Building Inspector I I position. Background /Analysis: The existing Plans Examiner position is currently vacant. The needs of the division have been reviewed and reassessed. It has been determined that demand for complex plan review and field inspection is becoming increasingly important to current and future building safety operations. Staff has determined that operations would be better served by replacing the Plans Examiner position with with a Building Inspector I I position that can provide plan review for more complex projects, assist the Senior Building Inspector with code analysis and permit counter activities, impart code knowledge and information to the inspection team, while still maintaining a more generalist skillset including field work. A job description was created and a review of the duties and responsibilities of the new position has led to the determination that AFSCME grade 14 is the appropriate classification. Replacing a grade 13 position with a grade 14 position will result in a net annual increase in personnel costs of about $2,750 at the top of the pay scale. This increase would be covered by building inspection fees and/or the general fund if the fees collected are insufficient. This has not been the case for the last several years. ATTACHMENTS: Description Resolution J ,V Prepared by: Danielle Sitzman, Development Services Coordinator, 410 E. Washington St, Iowa City, IA 52240 Resolution Number. 19-59 Resolution amending the budgeted positions in the Development Services Division of the Neighborhood and Development Services Department by deleting one full-time Plans Examiner position and adding one full-time Building Inspector II position and amending the AFSCME pay plan by adding the position of Building Inspector II to grade 14. Whereas, Resolution No. 18-63, adopted by the City Council on March 6, 2018 authorized budgeted positions in the Neighborhood and Development Services Department for Fiscal Year 2019; and WHEREAS, Resolution No. 17-14, adopted by the City Council on January 3, 2017 established a classification and compensation plan for AFSCME employees; and Whereas, Fiscal Year 2019 budget replaced a Building Inspector position with a Plans Examiner; and Whereas, implementation of that staffing change was delayed pending a review of operational needs; and Whereas, it was determined that the needs of the division would be better served by a Building Inspector II position that can provide plan review for more complex projects, assist the Senior Building Inspector with code analysis and permit counter activities, and impart code knowledge and information to the inspection team while still maintaining a more generalist skillset including field work; and Whereas, the qualifications and duties of the Building Inspector II position have been reviewed and it has been determined that AFSCME grade 14 is the appropriate classification. Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The budgeted positions in the Development Services Division of the Neighborhood and Development Services Department be amended by: 1. Deleting one full-time Plans Examiner position. 2. Adding one full-time Building Inspector II position. The AFSCME pay plan be amended by: 1. Adding the position Building Inspector ll, grade 14. Passed and approved this 12th day of March .20 19 M or ApprovGdbyAttest: % ���3-9417 City Clerk City Attorneys Office It was moved by Mims and seconded by Cole the Resolution be adopted, and upon roll call there were: Resolution No. 19-59 Page 2 AYES: NAYS: ABSENT: X Cole X Mims X Salih X Taylor X Teague X Thomas X Throgmorton Item Number: 7.d. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution amending the Debt Management Policy for the City of Iowa City, adopting a revised policy and repealing Resolution No. 15-319 and Resolution No. 18-85. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Amending Debt Management Policy Amended Debt Management Policy Executive Summary: The City Council has maintained a Debt Management Policy to help ensure that the issuance and management of the City's debt is consistent with its financial goals, is consistent with rating agency priorities, and assists in complying with State and Federal laws. The Securities and Exchange Commission (SEC) modified its regulation 15c2-12 that impacts the disclosures that municipal governments are required to make regarding their outstanding debts. This resolution amends the City's Debt Management Policy to assist the City in complying with the rule changes implemented by the SEC. Background /Analysis: The SEC has modified its rule 15c2-12 regarding required municipal debt disclosures effective February 27, 2019. The change to this rule adds two new required debt disclosures for municipal debt issuers. The two new required disclosures are: • "Incurrence of a financial obligation of the issuer or obligated person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the issuer or obligated person, any of which affect security holders, if material.", and • "Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of the financial obligation of the issuer or obligated person, any of which reflect financial difficulties." The proposed changes to the City's Debt Management Policy include the addition of a definition for `debt' which is consistent with the SEC's definition of debt. Also added to the Policy, is the required review of all newly issued debts by the City's Finance Director to ensure that proper and required disclosures are being made as required by the SEC. These changes are highlighted in the attached, amended Debt Management Policy. ATTACHMENTS: Description Resolution amending Debt Management Policy Updated Debt Management Policy Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St. 52240, (319)356-5053 Resolution No. 19-60 Resolution amending the Debt Management Policy for the City of Iowa City, adopting a revised policy and repealing Resolution No. 15-319 and Resolution No. 18-85. Whereas the City's Debt Management Policy was adopted by Resolution No. 15-319 and revised by Resolution No. 18-85, and Whereas, the City's Debt Management Policy is intended to assist with the issuance and management of the City's debt obligations, and Whereas, the Federal agency, the Securities and Exchange Commission (SEC), seeks to regulate municipal bond disclosures, and Whereas, the SEC has modified is municipal securities disclosure rule 15c2-12 pertaining to required municipal bond disclosures, and Whereas, the current Debt Management Policy does not define debt or reference the City's Bond Disclosure Policy, and Whereas, attached hereto is an amended Debt Management Policy which will assist the City in complying with the changes to the SEC municipal securities disclosure rule 15c2-12. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the Debt Management Policy as amended and attached hereto is adopted as the official Debt Management Policy of the City of Iowa City. Passed and approved this 12th day of March Ma or 2019. rov Attest: ity Clerk City Attorney's Office It was moved by Mims and seconded by adopted, and upon roll call there were: Ayes: X X Nays: Cole Absent: Cole Mims X Salih the Resolution be 1,J - Resolution No. 19-60 Page 2 x Taylor x Teague % Thomas x Throgmorton Title: FINANCIAL POLICY Section: DEBT MANAGEMENT POLICY Date of Version: Ap4"March 12, 20199 Resolution No.: I. GENERAL POLICIES A. Use of Debt. Debt shall only be used to finance capital improvement projects, firefighting equipment, affordable housing developments, participation in state or federal tax credit programs, or economic development projects as authorized by City Council. Debt shall not be used to fund recurring expenses unless associated with capital improvement projects and so provided in the bond indenture. B. Pay -As -You -Go Funding of Capital Outlays. The City shall strive to limit debt and to fund projects on a pay-as-you-go basis when possible. C. Capital Planning. Debt issued for the purpose of funding non -emergency capital improvement projects shall not be authorized by the City Council unless the project has been included in the Five -Year Capital Improvement Plan (CIP). The City Council's adoption of the Five -Year Capital Improvement Plan (CIP) will serve as the City's intent to issue general obligation bonds in the future. D. Debt Management. The Finance Director is primarily responsible for ensuring compliance with the terms and conditions described this policy. The Finance Director shall be assisted by other staff and officials when appropriate and at the Finance Director's discretion. The Finance Director shall also be authorized to retain and consult with advisors in order to carry out the duties and responsibilities of this policy. The Finance Director shall utilize such other professional service organizations as are necessary to ensure compliance, and the Finance Director shall provide training and educational resources to staff responsible for ensuring compliance with any portion of the requirements of this policy. E. "Debt' Defined. For purposes of this policy "debt" is defined as: 1) any short-term or lone -term debt obligation under the terms of a new or amended indenture, loan agreement lease or similar contract• 2) a direct purchase of City issued municipal security by an investor: 3) a direct loan by a bank, institution, or other individual or entity: 4) a lease or similar contract that operates as a vehicle to borrow money, or 5) a guarantee thereof. II. DEBT LIMITS A. General Obligation Debt Limits. The City shall manage its debt program so that the amount of net direct debt outstanding at any time does not exceed 1.50% of the City's total assessed value. The City shall strive to meet the Moody's Aaa benchmark of net direct debt outstanding of .75% of the City's total assessed value. The City's total outstanding long-term debt will adhere to State law which sets the limit at 5% of the city's total assessed value. B. Debt Service Levy Limits. The City's debt service property tax levy shall not exceed 30% of the total property tax levy; however, City Council may adopt a levy that exceeds this limit for emergencies, changes in property tax laws, approved bond referendums, avoidance of debt default, or other reasons or purposes deemed critical by the City Council. C. Revenue -Secured Debt Limits. The City may finance capital needs through the issuance of revenue -secured debt obligations. Prior to issuing revenue -secured debt obligations, the appropriate staff, will develop financial plans and projections showing the feasibility of the planned financing, required revenues needed to support the planned financing, and the impact of the planned financing on ratepayers, property owners, City departments, and/or other affected parties. For new issues, the amount of revenue -secured debt obligations issued will be limited by the feasibility of the overall financing plan and should have a projected minimum revenue coverage ratio of at least 1.25 times annual debt service at issuance. The coverage ratio may be lower if financial projections show this to be in the best interest of the City, if permitted in the bond indenture, and if additional security features exist which mitigate the risk of a lower coverage ratio. Existing issues shall have a projected revenue coverage ratio that complies with the existing bond indenture. D. Annually Appropriated Debt Obligations. The use of annually appropriated debt obligations for the purpose of circumventing the debt limits of this policy is prohibited. For property tax rebates or other liabilities that are contingent on the actions, revenues, or events that are beyond the City's control and which may delay or prevent the City from being required to make payment, the City's preferred practice will be to issue these debts as annually appropriation obligations. 111. STRUCTURE AND TERM OF INDEBTEDNESS A. Term of Debt will have a term that does not exceed the maximum term defined by State law. Debt will be structured for the shortest period consistent with a fair allocation of costs to current and future beneficiaries or users. General obligation bonds will be limited to State law as to the length of debt. The City's standard terms for General obligation bonds are ten years, revenue bonds are twenty years, and all other debt instruments will match the payback period of the project, Refunding bonds should not have a term that exceeds the remaining term of the refunded bonds. However, the term of the refunding bonds may be extended where a financial plan has determined this to be in the best interest of the City or to meet other financial goals of the City. B. Principal Repayment Structure. To the extent possible, repayment of debt should be structured so as to rapidly pay down principal and should use a level principal or other rapidly amortizing structure whenever possible. Long-term bonded debt should, as a general rule, be structured with level debt service payments; however, uneven payment structures are permissible in order to match debt service with projected revenues used to pay debt service. Long-term bonded debt, including refunding bonds, may also be structured to wrap around existing obligations or to achieve other goals of the City, as permitted by State law. Increasing payment structures, back loaded principal, balloon structures, or long periods of interest only payments should generally not be used. However, these structures may be used to wrap around existing obligations or where a financial plan has determined this to be in the best interest of the City. C. Long Term Variable -Rate Debt. Generally, the City shall only use fixed rate debt instruments for long term financing. When appropriate, securities may be issued that pay a rate of interest that varies according to a pre -determined index/formula or results from a periodic remarketing of the securities. Prior to issuing variable rate debt, the City shall approve a plan to address interest rate risk associated with these instruments. The use of interest rate swaps in concert with variable rate debt to produce synthetic fixed rate debt is prohibited. D. Lease -Purchase Obligations. The City may use lease -purchase obligations in lieu of general obligation or revenue bonded debt. Use of these instruments will be limited to specific projects or purposes and will not be utilized as a general practice for the financing of capital improvement projects. Uses of this type of obligation will be limited to those purposes specified in Section I.A. of this policy. E. Subordinate Lien Obligations. Subordinate lien financing structures, where appropriate, may be used based on the overall financing needs of the City, expected credit ratings, relative cost of a subordinate lien structure, and potential impacts on the City. IV. SHORT-TERM DEBT AND INTERIM FINANCING A. Lines of Credit. The City may enter into agreements with commercial banks or other financial entities for purposes of acquiring lines of credit that shall provide access to credit under terms and conditions as specified in such agreements. Before entering into any such agreements, a financial plan will be approved by the City Council to include plans for addressing long-term financing, method of repayment, interest rate risk, and any other potential risks. The line of credit should be established in compliance with any applicable State laws. B. Bond Anticipation Notes. The City may choose to issue Bond Anticipation Notes (BANS) or similar structures as a source of interim financing. Before issuing such notes, a financial plan will be approved by the City Council to include plans for addressing long-term financing and interest rate risk. Use of these instruments will be limited to specific projects or purposes and will not be utilized as a general practice for the financing of capital improvement projects. C. Tax and Revenue Anticipation Notes. Tax and Revenue Anticipation Notes will be used only on an emergency basis and will not be used as a general practice to finance ongoing operations. Before issuing such notes, a financial plan will be approved by the City Council including cash flow projections and stress testing of revenues and, if applicable, plans for addressing long-term operational or financial issues. V. SELECTION OF FINANCE CONSULTANTS AND SERVICE PROVIDERS The Finance Director shall be responsible for establishing a solicitation and selection process for securing professional services that are required to develop and implement the City's debt program. The solicitation and selection process will comply with City requirements for such services as outlined in the City's Purchasing Manual. A. Bond Counsel. The City Attorney's Office and the Finance Director will work together, in accordance with Purchasing Manual, to solicit, select, contract for, and oversee continuation of competent bond counsel services throughout the life of outstanding bonds. B. Underwriters. The City shall solicit formal proposals for underwriting services for all debt issued in a negotiated or private placement sale. The solicitation process shall include formation of a review committee to evaluate written proposals and, if deemed necessary, conduct oral interviews. The selection of underwriters may be for an individual or series of financings or a specified time period. C. Municipal Advisor (Financial Advisor). A committee, including the Finance Director, shall make recommendations to the City Manager regarding the selection of municipal advisors to be employed and the duration of such employment. The time period for employment may relate to an individual or a series of financings, or for a specified period of time. The municipal advisor shall be a registered independent advisor and in no case will the advisor's firm or affiliates be allowed to underwrite bonds for the City. D. Other Service Providers. The Finance Director or the appropriate City staff shall solicit for providers of other services necessary to carry out the debt issuance activities of the City. Solicitation of these services may also be accomplished through Bond Counsel or the Municipal Advisor if the contract allows. The cost and perceived quality of service of the proposed service provider shall be used in the evaluation of these services. Potential service providers include: a. Disclosure Counsel b. Tax Counsel c. Paying Agent d. Escrow Agent e. Trustee Bank f. Verification Agent g. Printing Services h. Arbitrage Rebate and Yield Restriction Services i. Placement Agent j. Other VI. METHOD OF SALE A. Competitive Sale. General Obligation new money bonds shall be issued by competitive sale. Any other debt issuance, including General Obligation refunding bonds, may be done through a competitive sale where it is determined that a competitive sale is the best method to achieve a lower interest cost and/or to effectively market the debt. B. Negotiated Sale. Debt, except for General Obligation new money bonds, may be sold through a negotiated sale where it is determined to be the best method to achieve a lower interest cost and/or effectively market the debt. Such determination may be made on an issue by issue basis, for a series of issues, orfor part or all of a specific financing program. Selection of the underwriting team shall be made pursuant to selection procedures set forth in Section V of this policy. C. Private Placement. Debt may be sold through a private placement or limited public offering where it is determined to be in the best interest of the City. Private placements may be done with or without a placement agent. Solicitations for financing terms of a private placement shall be made through selection procedures developed by the Finance Director, consistent with the City's Purchasing Manual. VII. REFUNDING OF CITY INDEBTEDNESS A. Debt Service Savings—Advance Refundings. The City may issue advance refunding bonds (as defined for federal tax law purposes) when legally permissible, prudent, and net present value savings equals or exceeds seven percent. An analysis should be considered of the net present value savings of executing the advance refunding versus waiting to refund in the future considering potential interest rates and escrow costs. B. Debt Service Savings --Current Refundings. The City may issue current refunding bonds (as defined for federal tax law purposes) when legally permissible, prudent, and the net present value savings equals or exceeds five percent. C. Restructuring of Debt. The City may choose to refund outstanding indebtedness when existing bond covenants or other financial structures impinge on prudent and sound financial management. Savings requirements for current or advance refundings undertaken to restructure debt may be waived upon a finding that such a restructuring is in the overall best financial interest of the City. VIII. CREDIT RATINGS A. Use of Rating Agencies. The Finance Director or appropriate staff of the issuing entity, in consultation with the City's municipal advisor, shall be responsible for determining whether or not a rating shall be requested on a particular issue, and which of the major rating agencies shall be asked to provide such a rating. Rating agencies shall be selected that are well established with investors; however, the City's preferred rating agency will be Moody's Investors Service. B. Long -Term Rating Requirements. The City will strive to maintain a Moody's bond rating of'Aaa' for its General Obligation Unlimited Tax (GOULT) bonded indebtedness. The City will strive to maintain a Moody's rating of'A3'or higher for its revenue bonded indebtedness. C. Use of Credit Enhancement. Credit enhancement (letters of credit, bond insurance, surety bonds, etc.) may be used when such credit enhancement proves cost-effective. Credit enhancement may be used to improve or establish a credit rating on a debt obligation even if such credit enhancement is not cost effective if the use of such credit enhancement meets the City's debt financing goals and objectives. IX. CONTINUING DISCLOSURE, POST ISSUANCE COMPLIANCE AND COVENANTS The City shall have a Post Issuance Compliance Policy, administered by the Finance Director that shall ensure a system has been established to meet any post issuance compliance requirements related to debt. These requirements may include: • Compliance with federal tax code • Compliance with other State and Federal law • Continuing disclosure requirements • Bond indenture requirements and covenants The City shall also maintain a Bond Disclosure Policy to ensure that the City complies with the provisions included in its continuing disclosure certificates and that all applicable debt disclosures for new and existing debt are accurate and complete. Before any debt is incurred the proposed documents shall be Presented to. and reviewed by, the City's Finance Director to ensure that all required disclosures are being made. X. DERIVATIVE PRODUCTS The City, as a practice, will not use derivative products in financing transactions. XI. INVESTMENT OF BOND PROCEEDS Bond proceeds, including reserve funds, shall be invested in accordance with the City's Investment Policy, the bond indenture requirements, and State and Federal law. XII. ANNUAL REPORTING The Finance Director shall provide the City Manager and City Council an annual long-term debt disclosure report within 210 days after the fiscal year-end regarding the City's outstanding debt and debt program. The Finance Director shall, at a minimum, provide the following information: • General Long-term Debt Obligations: • Total actual and taxable property valuations • The historical trend of actual and taxable- property valuations • List of the City's 10 largest taxpayers • Summary of all of the City's direct, long-term debt obligations • Debt per capita (GO Debt and TIF Revenue Debt) • Debt per total assessed value (GO Debt and TIF Revenue Debt) • City's debt versus the legal debt limit • Revenue -Secured Debt Obligations: • Summary of the system • Summary of the system's rates and charges • The historical trend of system's sales and charges • Coverage ratios for system • Number of system customers, if applicable • List of system's 10 largest users, if applicable The report should also include a list of any potential upcoming debt issues and a summary of any material events that have occurred in the past year. The report may also include any other relevant information that is significant to the City's debt program or ability to repay its debt obligations. Item Number: 7.e. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution authorizing the partial redemption Master Lease Purchase Agreement and directing notice be given. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: The City will save over $1,150,000 in interest expense. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This resolution is for a partial early redemption of the 2017 Parking System Master Lease Purchase Agreement totaling $2,000,000. This lease purchase agreement was issued in April 2017 for $15,497,867 to purchase the Harrison Street Parking Garage. The current outstanding lease balance is $11,958,305. Background /Analysis: In April 2017, the City entered into a Parking System Master Lease Purchase Agreement for $15,497,867 for the purchase of the Harrison Street Parking Ramp. As part of the agreement, the City has the option to prepay up to $2,000,000 of principal on June 1 of each year beginning in 2018. The City will exercise its option on June 1, 2019 to redeem the maximum amount allowable using part of the proceeds from the sale of the parking lot that was located at Court & Linn streets. The total interest expense savings on the partial early redemption of the 2017 Parking System Master Lease Purchase Agreement is over $1,150,000. ATTACHMENTS: Description Resolution %M ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA Resolution Authorizing the Partial Redemption of Master Lease Purchase Agreement. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: Vacant: None -I- Council Member Mims introduced the following Resolution entitled 'RESOLUTION AUTHORIZING THE PARTIAL REDEMPTION OF MASTER LEASE PURCHASE AGREEMENT AND DIRECTING NOTICE BE GIVEN' and moved its adoption. Council Member Cole seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Mims, Taylor, Teague, Thomas, Throgmoton ABSENT: NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution N0. 19-61 RESOLUTION AUTHORIZING THE PARTIAL REDEMPTION OF MASTER LEASE PURCHASE AGREEMENT AND DIRECTING NOTICE BE GIVEN WHEREAS, the City did by resolution dated June 16, 2015, authorize the issuance of $15,497,867 Master Lease Purchase Agreement, as amended, modified and supplemented for the purpose of financing by the terms of the Agreement Regarding Assignment and Assumption of Lease Purchase Agreement dated as of July 6, 2015 (the "Lease"). WHEREAS, under Article 9 Subsection (a), Clause (vi) of the "Agreement Regarding Assignment and Assumption of Lease Purchase Agreement", the terms of which were incorporated into the Master Lease Purchase Agreement by Section 2 of the Joint Memorandum, dated April 11, 2017, the City may pay up to $2,000,000 of principal annually in addition to the regularly scheduled payment of the Lease; and WHEREAS, it is deemed necessary and advisable that $2,000,000 in principal be paid on June 1, 2019 in addition to the scheduled payment under the Lease, and notice of partial redemption be given according to the terms of the resolution authorizing issuance of the Lease. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That, in addition to the regularly scheduled payment on June 1, 2019, an additional payment in the principal amount of $2,000,000, be made on June 1, 2019. Section 2. The City Finance Director is hereby authorized and directed to cause notice of such additional payment, along with a revised Exhibit "B" reflecting the additional principal -2- payment, be given not less than thirty (30) days prior to June 1, 2019 and to cause notice of partial redemption to be mailed to the registered owner of the Lease by ordinary mail. Section 3. The City Finance Director is hereby authorized and directed to cause payment of the $2,000,000 additional principal payment, in the same manner, and at the same time, as the regular June 1, 2019 payment, under the Master Lease Purchase Agreement and related financing documents. Section 4. That the form of such notice be substantially as follows: -3- NOTICE OF $2,000,000 ADDITIONAL PRINCIPAL PAYMENT TO ASSIGNEE OF THE FOLLOWING DESCRIBED LEASE: Please take notice that $2,000,000 of principal, in addition to the regularly scheduled lease payment, will be made on June 1, 2019 as provided under Article X of the Master Lease Purchase Agreement, as amended by the Joint Memorandum dated April 11, 2017, to incorporate Article 9, Subsection (a), Clauses (iv), (v) and (vi) of the Agreement Regarding Assignment and Assumption of Lease Purchase Agreement. Issuer: City of Iowa City, State of Iowa Original Issue Amount: $15,497,867 Lease Issue: Master Lease Purchase Agreement Payment Date: June 1, 2019 Additional Principal Payment Amount: $2,000,000 This represents a partial, $2,000,000, redemption of the outstanding principal amount under the Master Lease Purchase Agreement. An amended Exhibit "B" is hereby attached to reflect this additional payment. Finance Director IowaD�— Iowa (End of Notice) I" PASSED AND APPROVED this 12a' day of March, 2019. ATTEST: City derk 4�� 6 A� :I - Ma or -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March 2019. City Cferk, City of Iowa ity, State of Io a (SEAL) 01566510-1\10714-133 EXHIBIT B SPEER FINANCIAL, INC. City of Iowa City, Johnson County, Iowa $9,413,024.31 Parking System Lease Purchase Agreement 3.98% 20 -Year- Capital One (March 6, 2019) Assuming $2m Early Redemption On 6-1-19 ** FINAL ** Bond Balance Report Principal Termination Date Principal Coupon Interest Total P+I Balance Value 06'01/2019 - - - - 9,413,02431 _ 12/002019 - - 187,319.18 187,319.18 9,413024.31 N/A 06/002020 566,982,98 3980% 187,319.18 754,302.16 8,846,041.33 N/A 12/01,2020 - - 176,036.22 176,036.22 8,846,041,33 N/A 06x'01/2021 589548.90 3,9811% 176,036.22 765,585.12 8,256,492.43 N 12/01/2021 - - 164,304.20 164,30420 8256,49203 N/A 06/01/2022 613,01294 3,980% 164,304.20 777,31214 7,643,47949 N/A 1201/'2022 - - 152,10524 152,105.24 7,643,47909 N/A 06'➢1/2023 637,410.86 3.980% 152,105,24 789,516.10 7,006,068.63 N/A 12101/2023 - 139,420.77 139420.77 7,006,068.63 N/A 06/0172024 662,779.81 3.980% 139,420.77 802,200.53 6,343,288.82 6,470.154,60 12/01!2024 - - 126231.45 12623145 6,343,288.82 6,470,154.60 06/012025 689,15845 3980% 126,23105 815,389.90 5,654,13037 5,767.212.98 12/01/2025 - - 112,517.19 112,517.19 5,654,13037 5,767.21298 06/01/2026 716,586.95 3.980% 112517.19 829,104.14 4,937,543.42 4,937,543.42 12/01/2026 - - 98.257.11 98,257.11 4,937,543.42 4337,543.42 06/01/2027 745,107.11 3.980% 98257.11 843,364.22 4,192,43631 4.192,436.31 12;'OV2027 - - 83.429.48 83,429,48 4,192,436.31 4,192,436.31 06/03/2028 774,762.38 3.980% 83,429.48 858,191,86 3,417,673.93 3,417,673.93 12/01/2028 - - 68,011.71 68,011.71 3,417,673.93 3,412673 93 06/01,2029 805,59792 3.980% 68,011,71 873,609.63 7,612,076.01 2,612,076,01 12/01/2029 - - 51,98031 5198031 2612,076.01 2,61207601 06'01/2030 837,660?2 3980% 51,980.31 889,64193 1,774,41529 1,774,41529 12MO 2030 - - 35,310.86 35,310.86 1,774,415.29 1,774,415.29 06/012031 870,999.61 3.980% 35,310.86 906,310,47 903,41.5.68 903,415.68 12!0112031 - - 17,977.97 17,977.97 903,41568 903,41568 116/111 n032 903,415,68 3.980% 17,977.97 921,393,65 _ , 'rut.] $9,413,02431 $2,825,80338 $12,238,827.69 17 [A C 11 PkBRe m PR -Leas I SINGLE PIU R POSE 1 3' &2U 19 1 754 AM Speer Financial, Inc. Independent Public Financial Advisors since 1954 Paye 1 Item Number: 71. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution accepting the work for the Water Treatment Plant Supervisory Control and Data Acquisition (SCADA) Upgrade Project. Prepared By: Jonathan Durst, Asst. Water Superintendent Reviewed By: Kevin Slutts, Water Superintendent Scott Sovers, Sr. Civil Engineer Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Engineer's Report Resolution Executive Summary: This project generally involved the upgrade of SCADA software and the replacement of telecommunications and controller hardware at the water treatment plant and remote facilities with all associated programming and testing. Work on the project was recently completed by ESCO Automation of Marion, IA, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bond are on file with the City Clerk. • Project Estimated Cost: $ 800,000.00 • Project Bid Received: $ 710,650.00 • Project Actual Cost: $ 754,650.00 The additional cost of the project includes $19,784 for five year extended support coverage on the new software and $24,866 for replacement of communication equipment at the Water Plant and the remote well houses. Background /Analysis: A SCADA system is a multifunctional computer system that controls equipment, executes processes, and senses and displays system conditions. With the previous system being nearly 15 years old, the hardware was no longer serviceable and the software was out-of-date/incompatible with current operating systems. The project upgraded equipment and software, including replacement of the existing communications and equipment controls hardware. Functionality of the human -to -machine interfaces were also improved for clarity and ease of operation. ATTACHMENTS: Description Engineer's Report Resolution 1 l i :rill p- ^� Myprmr®�l CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 ENGINEER'S REPORT (319) 356 - 5009 FAX www.icgov.org February 19, 2019 City Clerk Iowa City, Iowa Re: Water Treatment Plant Supervisory Control and Data Acquisition (SCADA) Upgrade Project Dear City Clerk: I hereby certify that the construction of Water Treatment Plant Supervisory Control and Data Acquisition (SCADA) Upgrade Project has been completed by ESCO Automation of Marion, Iowa in substantial accordance with the plans and specifications prepared by Strand Associates, Inc. of Madison, WI. The project was bid as a unit price contract and the final contract price is $ 754,650.00. There were seven change or extra work orders for the project as described below: 1. Replacement of Water Treatment Plant RF Antenna $4,036.00 2. Repair RF receiving hardware at multiple remote sites $4,320.00 3. Purchase of additional software licenses $19,784.00 4. Modification of motor drive communications at storage reservoirs $6,600.00 5. Modification of storage reservoir telecommunications protocol $4,760.00 6. Authorize a contract completion date extension No cost 7. Add cooling fans to remote site network switch enclosures $4,500.00 TOTAL $44,000.00 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Jonathan Durst — Asst. Water Super., Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5169 Resolution No. 19-62 Resolution accepting the work for the Water Treatment Plant Supervisory Control and Data Acquisition (SCADA) Upgrade Project Whereas, the Water Division has recommended that the work for construction of Water Treatment Plant Supervisory Control and Data Acquisition (SCADA) Upgrade Project, as included in a contract between the City of Iowa City and ESCO Automation of Marion, IA, dated September 5, 2017, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Water Plan Computer Control System Replacement account # W3226; and Whereas, the final contract price is $754,650. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 12th day of March , 2019 yor Attest:. L Ci Clerk AAP roved by City Attorney's Office It was moved by Mims and seconded by Cole adopted, and upon roll call there were: Ayes: Nays: Absent: the Resolution be Cole Mims Salih Taylor Teague Thomas Throgmorton Item Number: 7.g. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the West Riverbank Stabilization Project. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $1,159,526 available in the West Riverbank Stabilization and Trail fund #P3981. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This agenda item awards a construction contract for the West Riverbank Stabilization Project. The engineer's estimated cost for construction was $1,300,000. Three (3) bids were submitted prior to the February 28th, 2019 deadline: Bidder Name C ity- Bid Amount Peterson Contractors, Inc. Reinbeck, Iowa $1,159,526 Legacy Corporation East Moline, Illinois $1,198,445 Boomerang Corporation Anamosa, Iowa $1,736,670 Peterson Contractors, Inc. o f Reinbeck, Iowa, submitted the lowest responsible bid of $1,159,526. Staff recommends awarding the contract for the West Riverbank Stabilization Project to Peterson Contractors, Inc. Background /Analysis: The project will involve constructing a retaining wall and rip -rap stabilization along a severely eroded stretch of riverbank on the west side of the Iowa River north of Highway 6. The design will accommodate a future segment of the Iowa River Trail. ATTACHMENTS: Description Resolution Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 319-356-5436 Resolution No. 19-63 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the West Riverbank Stabilization Project. Whereas, Peterson Contractors, Inc. of Reinbeck, Iowa, has submitted the lowest responsible bid of $1,159,526 for construction of the above-named project; and Whereas, funds for this project are available in the West Riverbank Stabilization and Trail fund #P3981. Whereas, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above- named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above-named project is hereby awarded to Peterson Contractors, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 12th day of March _,2019 Attest: !� Ci Clerk It was moved by Mims adopted, and upon roll call there were: Ayes: X X X X X X / '0�t7— Ma or and seconded by Nays: roved by s-(�_lg City Attorney's Office Cole Absent: X the Resolution be Cole Mims Salih Taylor Teague Thomas Throgmorton NOTICE TO BIDDERS WEST RIVERBANK STABILIZATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 281 day of February 2019. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Hanrat Hall at 7:00 P.M. on the 121 day of March 2019, or at special meeting called for that purpose. A public hearing will be held during this meeting. The Project will involve the following: Restoration of the west riverbank of the Iowa River immediately upstream of the Highway 6 bridge, and continuing approximately 635 feet upstream and includes clearing and grubbing, grading, placement of rip -rap revetment below the ordinary high-water line and construction of a segmental block retaining wall above the ordinary high-water line, erosion control, and site restoration. The project is located on the west bank of the Iowa River immediately North of Highway 6 in Iowa City, Iowa. All work is to be done in strict compliance with the Project Manual prepared by Bolton & Menk, Inc, of Cedar Rapids, Iowa, which has heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid security executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City (in the form shown in Section 0510) ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract has been executed, the required Performance, Payment, and Maintenance Bond (as shown in Section 0510) has been filed by the bidder guaranteeing the performance of the contract, and the contract and security have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a Performance, Payment, and Maintenance Bond in an amount equal to one hundred percent (100%) of the contract price and in the form shown in Section 0510, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Day Contract: 75 working days Approximate Start Date: March 251h, 2019 Interim Milestone Completion: All trees must be felled by March 31, 2019. $10,000 no excuse penalty for trees not felled by March 31, 2019, Liquidated Damages: $1,000 per day The Project Manual may be examined at the office of the City Clerk. Copies thereof and blank forms may be secured at the office of Bolton & Menk, Inc. Please call 515-259-9190 ext 3143 or email Madison. burke()bolton-menk.com to request a copy. A $25 fee is required for each set of the Project Manual provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Bolton & Menk, Inc. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Complete digital project bidding documents are available at www.bolton-menk.com or www.questcdn.com. You may view the digital plan documents for free by entering Quest project #6085850 on the website's Project Search page. Documents may be downloaded for $0.00. Please contact QuestCDN.com at 952-233-1632 or info@questcdn.com for assistance in free membership registration, viewing, downloading, and working with this digital project information. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall list on the Contract its subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. KELLIE FRUEHLING, CITY CLERK Item Number: 7.h. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an agreement by and between the City of Iowa City and Bolton & Menk, Inc. to provide engineering consultant services for the Lower Muscatine Area Storm Sewer Improvements Project. Prepared By: Ben Clark, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $97,830 available in the Lower Muscatine Area Storm Sewer Improvements account #M3632 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Agreement Executive Summary: This item will approve an agreement with Bolton & Menk to provide preliminary and final design, bidding and construction phase services for the Lower Muscatine Area Storm Sewer Improvements Project. The project will improve the storm sewer collection and conveyance system along Deforest Avenue, Franklin Street, Ash Street, Pine Street and Spruce Street near their intersections with Lower Muscatine Road and Sycamore Street. Background /Analysis: Most streets in the neighborhood around Lower Muscatine Road have minimal storm sewer/intakes. During heavier rain events, storm water running down side streets creates flooding issues on Lower Muscatine Road and Sycamore Street. This project aims to improve drainage by collecting and conveying storm water from the side streets prior to it collecting on Lower Muscatine Road and Sycamore Street. ATTACHMENTS: Description Resolution Agreement J,A Prepared by: Ben Clark, PE, Senior Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5436 Resolution No. 19-64 Resolution approving, authorizing and directing the Mayor to execute and the City Clerk to attest an agreement by and between the City of Iowa City and Bolton & Menk, Inc. to provide engineering consultant services for the Lower Muscatine Area Storm Sewer Improvements Project Whereas, the City of Iowa City desires to improve the storm sewer collection and conveyance system along Deforest Avenue, Franklin Street, Ash Street, Pine Street and Spruce Street near their intersections with Lower Muscatine Road and Sycamore Street; and Whereas, the City desires the services of a consulting firm to prepare preliminary and final design, bidding and construction phase services for construction of the Lower Muscatine Area Strom Sewer Improvements Project; and Whereas, the City issued a request for proposals (RFP) to private engineering firms interested in performing the design of this project; and Whereas, submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Bolton & Menk, Inc. was selected based on qualifications and project specific criteria such as project approach, key personnel, schedule and price; and Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with Bolton & Menk, Inc., to provide said services; and Whereas, it is in the public interest to enter into said Consultant Agreement with Bolton & Menk, Inc. for a not -to -exceed fee of $97,830; and Whereas, funds for this project are available in the Lower Muscatine Area Storm Sewer Improvements account #M3632; and Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement. 3. The City Manager is authorized to execute amendments to this contract as they may become necessary. Resolution No. 19-64 Page 2 Passed and approved this 12th day of March 2019 4U L . Mayor Attest: C e City lark U\ It was moved by Mims and seconded by adopted, and upon roll call there were: Approved by City Attorney's Office .1-7 Cole the Resolution be Ayes: Nays: Absent: x Cole x Mims x Salih X Taylor x Teague _ x Thomas x Throgmorton Consultant Agreement This Agreement, made and entered into this 12th day of March 2019 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Bolton & Menk, Inc., of Mankato, Minnesota, hereinafter referred to as the Consultant. Whereas, the City of Iowa City desires to improve the storm sewer collection and conveyance system along Deforest Avenue, Franklin Street; Ash Street, Pine Street and Spruce Street near their intersections with Lower Muscatine Road and Sycamore Street; and Whereas, the. City desires the services of a consulting firm to prepare preliminary design, final design, biding and construction phase services for construction of the Lower Muscatine Area Storm Sewer Improvements Project; and Whereas, the City Issued a request for proposals (RFP) to private engineering firms interested in performing the design of this project; and Whereas, Submittals were received from consulting firms and evaluated by a selection committee; and Whereas, Bolton & Menk, Inc. was selected based on qualifications and project specific criteria such as project approach, key personnel, schedule and price; and Whereas, funds are available In the Lower Muscatine Area Storm Sewer Improvements fund. Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. I. Scope of Services Consultant agrees to perform the following services for the City, and to do so in a timely and satisfactory manner. Concept Design (30% Design Completion) a. Conduct a kickoff meeting with City Staff. b. Review previous studies, reports, and historical information. c. Collect topographic data including property boundary, easements and utility information. d. Create a 1-D hydrodynamic stormwater model to measure the expected hydraulic performance between alternatives and identify those with the greatest benefit -cost ratio. e. Concept designs shall be created to reduce bypass flow by increasing intake capacity along the side streets and extending storm sewer branch lines further Into the sub -watershed. f. Review design options to capture surface runoff before it reaches Lower Muscatine Road and convey It within a pipe system with the Intent to eliminate bypass flow entering Lower Muscatine Road for the 10 -year storm event and significantly reduce the amount'during the 100 -year storm event. -2- g. Storm sewer branch lines will be evaluated along Franklin, Ash, Pine, and Spruce Streets as well as Deforest Avenue. Storm sewer branch lines may also be considered along Ginter, Friendly, and Highland Avenues, if deemed more cost- effective or advantageous. h. Coordinate concept design with the adjacent Spruce Street Water Main Replacement Project. 2. Alternative Selection (60% Design Completion) a. Where storm sewer branch lines are recommended, the design shall reduce the construction footprint. Wherever possible, roadway reconstruction will be limited to one travel lane, helping reduce construction costs while accommodating vehicular traffic. b. Coordinate design with the adjacent Spruce Street Water Main Replacement Project avoid conflicts in work limits and new utility locations. c. Submit alternative designs with preliminary cost estimates for City review and selection. d. Prepare easement plats for grading outside the City owned street right of way. 3. Final Design (90% Design Completion) a. Coordinate with the City and residents to define a construction schedule and staging plan that minimizes disruptions. Meet with affected property owners at their residence and attend one public meeting at a time and location to be arranged by the City. b. Prepare final plans, specifications and cost estimate for the selected design alternative. c. Prepare all necessary permit applications and assist with obtaining all necessary permits. 4. Final Construction Documents and Bid Phase Services. a. Incorporate comments from plan review. b. , Develop special provisions to SUDAS standard specifications. c. Finalize opinion of construction cost. d. Prepare Project Manual. e. Prepare final construction plans and specifications. f. Distribute plans and specifications. g. Attend pre-bid meeting. h. Respond to and clarify contractor questions. 1. Issue Addenda. j. Evaluate bids received and make an award recommendation. 6. Construction Phase Services a. Attend pre -construction meeting b. Respond to requests for information and issue instructions to contractor as necessary for the duration of the project. c. Attend three (3) progress meetings. d. Inspect the work when it is substantially complete and issue a final punch -list of remaining items to be completed. It. Time of Completion The Consultant shall complete the following phases of the Project in accordance with the schedule shown. 1. Concept Design Submittal (30% Design Completion): .................................. April 26, 2019 2. Alternative Selection (60% Design Completion): ............................................ May 31, 2019 3. Final Design (90% Design Completion): ........................................................ June 28, 2019 4. Submit Final Construction Documents: ....................................................... August 2, 2019 5. Construction Phase Services .......................................................April through August 2020 -3 - III. General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender Identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount listed In Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to fumish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to fumish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City s use of such documents on other projects. I. The Consultant agrees to fumish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. IV. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the 'City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue In full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the City in the sum of $1,000,000. Compensation for Services CONSULTANT shall be compensated for BASIC SERVICES on an HOURLY basis in accordance with the Hourly Fees and Charges, attached hereto and incorporated herein by this reference. A. Compensation for BASIC SERVICES: Project Administration and Coordination ................... Topographic Survey & Mapping ................................ 30% Design............................................................... 60% Design............................................................... 90% Design............................................................... Final Plan Design ...................................................... Bidding....................................................................... Construction Phase Services (limited) ....................... ...................................$13,670 ...................................$23,560 ................................... $10,095 ...................................$12,430 ................................... $13,885 .....................................$8,880 .....................................$4,020 ...................................$11,290 TotalFee.......................................................................................................$87,830 The total cost of BASIC SERVICES shall not exceed Ninety Seven Thousand, Eight Hundred Thirty Dollars ($97,830). V -5- B. Compensation for ADDITIONAL SERVICES: Any Additional Services performed by Consultant shall be compensated at the relevant hourly rate shown on the attached Hourly Fees and Charges, but only where such services are performed with prior written approval from the City. Miscellaneous A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. B. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. C. This Agreement shall be interpreted and enforced in accordance with the laws of the State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit to personal jurisdiction therein and irrevocably waive any objection as to venue therein, including any argument that such proceeding has been brought in an inconvenient forum. For the Ci B1 If Title: Mayor `f Date: 03/12/2019 Attest: pwUams%c n gmUnn Forthe C s nt By: Title: Senior Proiect Manager Date: 03/05/2019 Approved by: �4Ct�trn �1.ee,,..nrvzi Nom_ City Attorney's Office ;3�(� Date M Hourly Fees and Charges No separate chaiges will be wade for GPS or robotic total stations on Bolton &Menk, Inc. surveyassignments; the cost of this equipment is included in the rates for Survey Technicians. Item Number: 7.i. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org March 12, 2019 Resolution approving Final Plat of Tegler Second Subdivision, Iowa City, Iowa. ATTACHMENTS: Description 6tat.t. Report Resolution To: City Council Item: SUB19-01 Tegler Second Subdivision: Final Plat GENERAL INFORMATION: STAFF REPORT Prepared by: Jesi Lile, Associate Planner Date: March 12, 2019 Applicant: IC Housing Group, LLC 366 South 10th Ave PO Box 727 Waite Park, MN 56387 320-202-3100 NDSand@SandCompanies.com Contact Person: Nikki Sand 366 South 10th Ave PO Box 727 Waite Park, MN 56387 320-202-3100 NDSand@SandCompanies.com Property Owner: Requested Action: Purpose: Location: Location Map: Lyle Mark & Betsy Larson 22780 Hope Dale Avenue Parker, CO 80138 847-858-3888 Iarsonmbjk@gmail.com Final plat approval To allow for a 2 -lot residential subdivision and an outlot for future development 4643 Herbert Hoover Highway (Rochester Avenue) IS Size: Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: District Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: 4 7.90 acres Low Density Multi -Family Residential (RM -12) Medium Density Multi -Family Residential (RM -20) Interim Development -Single Family Residential (ID -SF) North: Residential (County -R) South: Multi -Family Residential (County -RMF); Residential (County -R); Commercial (County -C) East: Residential (County -R) West: Community Commercial (CC -2); Commercial Office (CO -1); Mixed Use (MU) 2-8 DU/acre Northeast District Plan NE3 January 31, 2019 March 26, 2019 The applicant, IC Housing Group, LLC is requesting approval of the final plat for Tegler Second Subdivision, a 2 -lot subdivision, which includes 2 multi -family residential lots and 1 outlot for future development located at 4643 Herbert Hoover Highway (Rochester Avenue). On December 4, 2018 the City Council passed an ordinance to conditionally rezone the property to Low Density Multi -Family Residential (RM -12) and Medium Density Multi -Family Residential (RM -20). The southern portion of the property remains Interim Development - Single Family Residential (ID -RS). The three conditions imposed by the conditional rezoning ordinance are: 1) City Council approval of a final plat that generally conforms to the street layout shown in the concept plan 2) The owner agrees to construct a north/south street to City standards such and agrees to dedicate this street to the City. 3) A detailed landscaping plan must be approved by the City Forester to ensure noise and wind buffering from Herbert Hoover Highway, and development must be done in accordance with the approved plan. On January 22, 2019 City Council approved the preliminary plat for this subdivision. PCD\Staff Reports\staff report f nal.dou 3 ANALYSIS: The lot size, lot boundaries, and total acreage of the final plat of Tegler Second Subdivision are in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the March 12th Council Meeting. Per the Conditional Zoning Agreement attached to this development as part of the rezoning in December 2018, the developer has agreed to keep the final plat in general conformance with the street layout out shown on the concept plan, to construct a north/south street to City standards, and to dedicate this street to the City. Finally, the developer agreed to submit a detailed landscaping plan that has been approved by the City Forester, and to develop the property in accordance with the approved plan. The City Forester approved the plan in January 2019, with a minor change to the tree type proposed due to climate conditions. Neighborhood parkland or fees in lieu of: The City's Parks Master Plan identifies the proposed subdivision as part of the NE3 Neighborhood Open Space District. Based on the City's Neighborhood Open Space Ordinance, the 2.82 acres of RM -12 zoning and 2.07 acres of RM -20 zoning requires the developer to dedicate 0.40 acres of land or pay a fee in -lieu. Fees in lieu of dedication would be appropriate given the lack of suitable open space on this property. This requirement and the payment of these fees will be addressed in the legal papers. Infrastructure Fees: Prior to the issuance of a building permit, the applicant will be required to pay $456.75 per acre for water main extension fees and sanitary sewer tap -on -fee of $1,038.26 per acre apply to this subdivision. Payment of these fees will be addressed in the legal papers. NEXT STEPS: Upon approval of the proposed final plat, the applicant will apply fora building permit, which is a staff level process. STAFF RECOMMENDATION: Staff recommends approval of SUB19-01, the final plat of Tegler Second Subdivision, a 2 - lot subdivision that includes 2 multi -family residential lots and 1 outlot reserved for future development on 7.90 acres located at 4643 Herbert Hoover Highway (Rochester Avenue) subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: Danielle Sitzman, AICP, Development Coordinator Department of Neighborhood and Development Services PCD\Staff Reports\staff report f nal.docx 7L FE YRJ i��G�� nE 71RL,/�3E TI — TPE m °..,I PnR"°I_N ,A>.FlRz°°,F FR,�FNNF. � FINAL PLAT I,P1PulrlcvG".dr.."P..°=P,ENUE. � � TEGLER SECOND SUBDIVISION LIT A ARA RESUBDIVISION OF LOT 1 OF TEGLER SUBDIVISION IOWA CITY, JOHNSON COUNTY, IOWA All IFTEILE D FF T, ♦ L� �1n(a/' �PP� GRAPHIC ein FEET PZ vo �� =may, t , DerR�E,°R LEGEND ANFR9nRNOTES a h I.,INLOT 2 I", a �..9• ; ,�., LOT 1 � \ —_— _ ��"EA—V'Uu.mM—R,.® IM R�9R9E9 DND M9 10]T T\'PIN W "oma 9 �o� R°TMN �=E m ��MF9a TEGIfRSECINIDSURONSON CERTIFY THAT DURING ME MONM K JANUARY ]019 AT ME DREC�ME� ME IC NDUSNTGG \ LLCM. A15URs£OY — NAOE UNDER MY—ERNSON I R B V Yom, aTY D N AceDRDANGE 9,M ME FEAT MEREgF REGDRDED I EDT �\ a? IN .AN N AN °S",aG,aN`aOFREGI dill 14-- 2- 111111— 2-1a"1ox..�: —29'37'w NIT Nn I1 I.P fl9 T ItaF. fi19'�' dJ�. \mss vlor s s OUTLOT °A" z FEBEFivm Fon R miFiE DEVa-OPABdr L'I!f VE u I E "RILiL'T'A,,ll IN �" ,vn45aJ cGLNTY aecLRccxS aFu,E � 'ill If Lr f7/ fi1 -ii'p In.on, A" PIN ------ —04'(N) 299.79'(R) ..'YGE.,N RMEN', RUDDE r°I&INE , Iaan JMAE4 w $ F�9 4� e es n, m PAe �e Mme es I� a�ae[f� r dei A 11Nc9on orso any lRlrtl perry flclerles lu . eR. use 1o0°n or PLATIPLAN APPROVED by the City of Iowa City s>.FNrs As .1D. NDe AN—. si��g".:R"O�'Fs :DiM ,PATER MNE9. 9E 9N9T�1 R9N F�w9 FM DETA.� s>.ulM M slaw Nw Deferred to 4/2/19 Prepared by: Jesi Lile, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 3565240 (SUB19-01) Resolution No. Resolution Approving Final Plat Of Tegler Second Subdivision, Iowa City, Iowa. Whereas, the owners, Plymouth Housing Partners, LLC, filed with the City Clerk the final plat of Tegler Second Subdivision, Iowa City, Iowa, Johnson County, Iowa; and Whereas, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: Lot 1, Tegler Subdivision, Johnson County, Iowa, according to the plat thereof recorded in Plat Book 25, Page 42, Plat Records of Johnson County, Iowa, excepting therefrom that portion thereof condemned for highway purposes by Johnson County, Iowa, by Condemnation proceeding recorded in Book 997, Page 349, and in Book 1007, Page 370, records of Johnson County, Iowa. Whereas, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and Whereas, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2019) and all other state and local requirements. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner. Passed and approved this day of Mayor Approved by on Attest: 'Zi WLI. A -Le rnrr &/MI - City Clerk City Attorney's Office 3/& /11 1s 7i Kellie From: Anne Russett Sent: Tuesday, March 12, 2019 8:27 AM To: Kellie Fruehling Cc: Danielle Sitzman Subject: FW: Tegler Final Plat (Date) Kellie — The applicant for the Tegler final plat has agreed to defer until April 2. Could you please amend the agenda or notify the mayor? This is on the consent agenda — item 7.i. Thanks, Anne Anne Russett, AICP Senior Planner City of Iowa City 319/ 356-5251 a n ne-ru ssettp i owa-city. org Item Number: 7.j. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution accepting the dedication of Outlot K, Lindemann Subdivision, Part Three, Iowa City, Iowa as public open space. Prepared By: Sara Hektoen, Assistant City Attorney Reviewed By: Juli Seydell Johnson, Parks and Recreation Director Ron Knoche, Public Works Director Fiscal Impact: N/A Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: At the time this subdivision was approved, the City agreed to accept the dedication of Outlot K as public open space once 90% of the adjacent lots were developed, unless otherwise waived by the City. Background /Analysis: All lots adjacent to this outlot are developed, except one lot that has been sold to a private property owner with no indication of the development timeline. The Parks & Recreation Department and Public Works Department have inspected the property and determined it is suitable for dedication at this time, and recommends the City Council waive the requirement for 90% development and accept said dedication at this time. ATTACHMENTS: Description Resolution Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030 Resolution No. 19-65 Resolution accepting the dedication of Outlot K, Lindemann Subdivision, Part Three, Iowa City, Iowa as public open space. Whereas, in connection with the Lindemann Subdivision, Part Three, the owner agreed to dedicate Outlot K within said subdivisions to the City as public open space; and Whereas, the owner is now willing and able to dedicate said parcels to the City; and Whereas, pursuant to the subdivider's agreement, 90% of the adjacent lots must be developed prior to acceptance, unless the City waives that requirement; and Whereas, all lots adjacent to this outlot are developed, except one lot that has been sold to a private property owner with no indication of the development timeline; and Whereas, the Parks & Recreation Department and Public Works Department have inspected the property and determined it is suitable for dedication at this time, and recommends the City Council waive the requirement for 90% development and accept said dedication at this time. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The dedication and conveyance of Outlot K, Lindemann Subdivision, Part Three, Iowa City, Iowa, as shown on the final plat thereof, recorded at Book 47, Page 77 in the plat records of the Johnson County Recorder, to the City for public open space, in a form of conveyance approved by the City Attorney's Office, is in the public interest and hereby approved and authorized. 2. Upon direction of the City Attorney, the Mayor is authorized to sign and the City Clerk to attest any and all documentation necessary to effectuate the acceptance of said dedication and record the same at Walden Wood Associates, L.L.C.'s expense. Passed and approved this 12th day of rt ch 12019. M YOR Attest: ITY CLERK Approved by City Attorney's Office 1•S Resolution No. 19-65 Page 2 It was moved by Mims and seconded by Cole the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Item Number: 8.a. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution of intent to consider the proposed conveyance of the vacated Auditor's Parcel 2008020 to Bilam Properties L.L.0 and setting a public hearing thereon. Prepared By: Sara Hektoen, Assistant City Attorney Reviewed By: Geoff Fruin, City Manager Fiscal Impact: N/A Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Council vacated this land on September 10, 2015 and replatted it as part of Lot 26, Highlander 4th Addition, Part 1 in consideration for the dedication of Clear Ridge Road to the City, as shown on the final plat of Highlander Fourth Addition, Part 1. The conveyance, however, was not completed. The owner now wishes to clear title to this land so that it can develop Lot 26. Background /Analysis: ATTACHMENTS: Description Resolution Prepared by: Sara Greenwood Hektoen, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 3565030 Resolution No. 19-66 Resolution of intent to consider the proposed conveyance of the vacated Auditor's Parcel 2008020 to Bilam Properties L.L.0 and setting a public hearing thereon. Whereas, on September 10, 2015, the City Council passed Ordinance No. 15-4636, an ordinance vacating Auditor's Parcel 2008020, which had been intended for use as public right-of-way within the Highlander Fourth Addition, Part 1; Whereas, in lieu of establishing a street over and across Auditor's Parcel 2008020, the owner dedicated Clear Ridge Road to the City as shown on the final plat of Highlander Fourth Addition, Part 1 and included Auditor's Parcel 2008020 within Lot 26 of said subdivision; and Whereas, the City approved this final plat on March 23, 2016 by Resolution 16-64; and Whereas, conveyance by quit claim deed to the subdivider shall help to clarify chain of title for Auditor's Parcel 2008020 for purposes of ownership and future conveyance. Now, therefore, be it resolved by the City Council of Iowa City, Iowa, that: 1. In consideration for the dedication of Clear Ridge Road as public right-of-way, the City Council does hereby declare its intent to consider the conveyance of the vacated Auditor's Parcel 2008020, as shown on the plat thereof recorded in Book 53, Page 258, in the Plat Records of the Johnson County, Iowa Recorder to Bilam Properties, LLC. A public hearing on said proposal should be and is hereby set for April 2, 2019, at 7:00 p.m. in Emma J. Harvat Hall at City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Passed and approved this 12 th day of March 019. MA OR Approved by ATTEST: CI CLERK CI Attorney's Office31,1AI Resolution No. Page 2 UM. It was moved by Mims and seconded by Cole Resolution be adopted, and upon roll call there were: AYES: NAYS: x x x x x x ABSENT: x Cole Mims Salih Taylor Teague Thomas Throgmorton the Item Number: 8.b. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution setting a public hearing for the April 23rd, 2019 City Council meeting regarding the Iowa Department of Transportation Consolidated Transit Funding application for Iowa City Transit. Prepared By: Darian Nagle -Lamm, Director of Transportation Services Reviewed By: Geoff Fruin, City Manager Fiscal Impact: Permits application for State and Federal transit operating and capital funds which may require matching funds Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The consolidated transit funding application is an annual application filed with Iowa Department of Transportation (DOT) listing capital and operating expenses that we wish to see funded by DOT and the Federal Transit Administration (FTA). The projects contained in the application have been programmed by Iowa City Transit for FTA Section 5307, 5310 and/or 5339 funds in FY2020. The projects will be included in the FY2020 Iowa DOT Consolidated Transit Funding Application that the Metropolitan Planning Organization of Johnson County (MPOJC) is completing and in the FY2019-2022 MPOJC Transportation Improvement Program (TIP). Iowa City Transit may not seek funding for all of the projects; however, each project needs to be listed in order to be eligible for funding. The total amount of funds being requested in the funding application is approximately $19.5 million. Background /Analysis: Due to our application for and potential receipt of federal grant funds, we are required to hold a public hearing so that the public has an opportunity to comment on the funding request. This is an annual process and we must provide a minimum of thirty days' notice prior to the public hearing. The specific allocations for the funds being applied for are detailed below: • State Transit Assistance Program: approximately $ 498,984 — These are formula funds for operations awarded to the Metropolitan Planning Organization (MPO) and then distributed between Iowa City Transit, Coralville Transit and the University of Iowa — Cambus. • Federal operating assistance for transit (5307): $ 1,582,896 — These are funds awarded from FTA to provide operational assistance to the transit agency. • From federal funds for transit in non -urbanized areas and/or for transit serving primarily elderly persons and persons with disabilities (5310): $ 112,448 — These funds are awarded to I owa City and committed to para -transit services that are contracted through a 28E Agreement with Johnson County. • State-wide federal capital assistance for transit (5339): $ 17,300,385 — These funds include all of the capital projects that Iowa City Transit wishes to see funded. This sum includes replacement and relocation of the transit facility, buses and bus shelters. A local match of 15% - 20% is commonly required for the award of these funds. ATTACHMENTS: Description Resolution ONP Prepared by: Brad Neumann, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235 RESOLUTION NO. 1 Resolution setting a public hearing for the April 23rd, 2019 City Council meeting regarding the Iowa Department of Transportation Consolidated Transit Funding Application for Iowa City Transit. WHEREAS, the City of Iowa City, Iowa has undertaken to provide its residents with a public transportation system; and WHEREAS, the Iowa Department of Transportation offers financial assistance to local governmental units for their public transportation systems; and WHEREAS, this is an annual process that Iowa City undertakes, outlining federal funds requested for operating and capital expenses; and WHEREAS, the City of Iowa City wishes to apply for financial assistance as noted below and to enter into related contract(s) with the Iowa Department of Transportation. From the State Transit Assistance Program: 3.38781814% (approximately $498,984) in formula funds From federal operating assistance for transit: $1,582,896; From federal funds for transit in non -urbanized areas and/or for transit serving primarily elderly persons and person with disabilities: $112,448; From state-wide federal capital assistance for transit: $17,300,385; WHEREAS, a public hearing is a requirement for the application and receipt of federal funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. A public hearing is hereby set for 7:00 p.m. on April 23, 2019, to be held in the Emma J. Harvat Hall, City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is canceled at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk is hereby directed to cause notice of said public hearing to be published as provided by law. Resolution No. 19-67 Page 2 Passed and approved on this 121 day of March, 2019. MAYOR oved y ATTEST: G P L L/(� - 4-1, Cl CLERK City Attorney's Office It was moved by Mims adopted, and upon roll call there were: and seconded by AYES: NAYS: x x x Cole the Resolution be ABSENT: Cole Mims x Salih Taylor Teague Thomas Throgmorton Item Number: 8.c. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution setting a public hearing for April 2, 2019, on a proposal authorizing execution of a Quit Claim Deed to Del Ray Ridge, LP to release a sewer easement on 628 S. Dubuque Street. Prepared By: Susan Dulek, Ass't. City Attorney Reviewed By: Geoff Fruin, City Manager Ben Clark, Senior Civil Engineer Fiscal Impact: None. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Del Ray Ridge, LP is the owner of 628 S. Dubuque Street and is constructing a tax credit affordable housing project on the property. Construction of the building requires the relocation of the existing sanitary sewer. The City has provided financial assistance both for construction of the project (Resolution No. 18-227) and to relocate the sewer (Resolution No. 19-25). Upon the relocation of the existing sanitary sewer, the City should release its easement. State law requires a public hearing on the proposal to grant Del Ray Ridge, LP a Quit Claim Deed in order to release of the sewer easement. Background /Analysis: ATTACHMENTS: Description resolution C' Prepared by: Susan Dulek, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution No. 19-68 Resolution setting a public hearing for April 2, 2019, on a proposal authorizing execution of a Quit Claim Deed to Del Ray Ridge, LP to release a sewer easement on 628 S. Dubuque Street. Whereas, Del Ray Ridge, LP is the owner of 628 S. Dubuque Street and is constructing a tax credit affordable housing project on the property; Whereas, construction of the building requires the relocation of the existing sanitary sewer; Whereas, upon the relocation of the existing sanitary sewer, the City should release its easement; and Whereas, Council should hold a public hearing on the proposed release of the sewer easement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Council does hereby declare its intent to release a sanitary easement dated July 24, 1897 and recorded December 8, 1897 in Book 80, Page 107 of the Records of Johnson County, Iowa on property locally known as 628 S. Dubuque St. by means of executing a Quit Claim Deed to Del Ray Ridge, LP. A public hearing on said proposed agreement should be and is hereby set for April 2, 2019 at 7:00 p.m. in Emma J. Harvat Hall of City Hall, 410 E. Washington Street, Iowa City, Iowa or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause notice of public hearing to be published as provided by law. Passed and approved this 12th day of march , 2019. M or ^ Approved b �Attest: Cily Clerk City Attorney's Office Resolution No. 19-68 Page 2 It was moved by Mims and seconded by Cole Resolution be adopted, and upon roll call there were: AYES: NAYS: X x x x x X /\® X Cole Mims Salih Taylor Teague Thomas Throgmorton the thin Number: 8.d CITY OF IOWA CITY 11; T-. COUNCIL ACTION R March 12, 2019 Resolution setting a public hearing for April 2, 2019 on a proposal to convey a single- family home located at 522 N. Dodge Street. Late handouts Distributed Prepared By: Reviewed By: Fiscal Impact: Recommendations: Attachments: Erika Kubly, Neighborhood Services Coordinator Tracy Hightshoe, Neighborhood & Development Services Dir,pir,_ The assessed value of 522 N. Dodge Street at the time of purchase was $182,370. The sale price will be approximately $225,000. There will be no impact on the general fund for ongoing operational expenses. Staff: Approval Commission: NIA Before & After Photos Resolution Executive Summary: On March 12, 2019, City council will set a public hearing for April 2, 2019 to consider a resolution authorizing the conveyance of 522 N, Dodge Street as part of the UniverCity Neighborhood Partnership Program. This will be the W1 home sold under the program. Background 1 Analysis: Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 522 N. Dodge Street for approximately $725,000. The City purchased the home for $207,500. city funds were used to rehabilitate the home to sell to an eligible buyer. The exterior of the home was repaired extensively including a new roof, new paint and front porch improvements. Renovations on the interior included kitchen and bathroom remodels, aN new electrical and plumbing, new energy efficient furnace and water heater, and refinished hardwood floors. This tum of the century home has 1,624 square feet of finished living space including three bedrooms and one and a half bathrooms. The home is located directly across the street from Mann Elementary. The home is located in an area where there is a mix of owner -occupied and rental units, as well as commercial properties. The renovated home will be an asset to the neighbcd-ood and community. ATTACHMENTS: Before and After Photos Resolution t r 1 CITY OF IOWA CITY -� COUNCIL ACTION REPORT March 12. 2019 Resolution setting a public hearing for April 2, 2019 on a proposal to convey a single- family home located at 522 N. Dodge Street. Late Handouts Distributed Prepared By: Reviewed By: Fiscal Impact: Recommendations: Attachments: Erika Kubly, Neighborhood Services Coordinator Tracy Hightshoe, Neighborhood & Development Services Dir The assessed value of 522 N. Dodge Street at the time of purchase was $182,370. The sale price will be approximately $225,000. There will be no impact on the general fund for ongoing operational expenses. Staff: Approval Commission: N/A Before & After Photos Resolution Executive Summary: On March 12, 2019, City Council will set a public hearing for April 2, 2019 to consider a resolution authorizing the conveyance of 522 N. Dodge Street as part of the UniverCity Neighborhood Partnership Program. This will be the 661 home sold under the program. Background / Analysis: Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 522 N. Dodge Street for approximately $225,000. The City purchased the home for $207,500. City funds were used to rehabilitate the home to sell to an eligible buyer. The exterior of the home was repaired extensively including a new roof, new paint and front porch improvements. Renovations on the interior included kitchen and bathroom remodels, all new electrical and plumbing, new energy efficient furnace and water heater, and refinished hardwood floors. This tum of the century home has 1,624 square feet of finished living space including three bedrooms and one and a half bathrooms. The home is located directly across the street from Mann Elementary. The home is located in an area where there is a mix of owner -occupied and rental units, as well as commercial properties. The renovated home will be an asset to the neighborhood and community. ATTACHMENTS: Before and After Photos Resolution 522 N. Dodge - Before Renovations � r � CITY of IOWA CITY UNESCO CITY OF LITERATURE I ! 1 ��®oD �t .rr®�o4 CITY OF IOWA CITY UNESCO CITY OF LITERATURE 522 N. Dodge - After Renovations M Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 19-69 Resolution setting public hearing for April 2, 2019, on a proposal to convey a single-family home located at 522 North Dodge Street. Whereas, the UniverCity Neighborhood Partnership Program is an effort by the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and Whereas, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and Whereas, the City purchased and rehabilitated a single family home located at 522 N. Dodge Street, Iowa City; and Whereas, the City has received an offer to purchase 522 N. Dodge Street for the principal sum of $225,000; and Whereas, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and Whereas, this sale is conditioned on the family securing adequate financing for the purchase of the home. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City Council does hereby declare its intent to convey a single family home located at 522 N. Dodge Street, Iowa City, Iowa, also known as part of Lot 4 in Block 14, Iowa City, Iowa, for the sum of $225,000. 2. A public hearing on said proposal should be and is hereby set for April 2, 2019, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Resolution No. 19-69 Page 2 It was moved by Mims and seconded by Cole adopted, and upon roll call there were: AYES: NAYS: ABSENT: the Resolution be Y Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Passed and approved this 12th day of March '2019. OR ATTEST: CI CLERK Approved by City Attorney's Office 7.k Late Handouts Distributed 3-�\-\C� Prepared by: Susan Dulek, Assistant City Attorney, 410 Ptshington St., Iowa City, IA 52240 (319)356-5030 RESOLUTION NO. Resolution se 'ng public hearing for proposal to con ey asingle-family h North Dodge Stree Whereas, the UniverCity Neighborhd Partnership encourage home ownership and reinve tment in des University of Iowa; and Whereas, the City purchases rental units loca d i University of Iowa, rehabilitates them, and then IIsjn Whereas, the City purchased and rehabilitated Street, Iowa City; and Whereas, the City has received an offer to of $225,000; and Whereas, this sale would provide University of Iowa; and Whereas, this sale is conditioned on the home. April 2, 2019, on a )me located at 522 n is an effort by the City to neighborhoods surrounding the sated neighborhoods surrounding the to income -eligible buyers; and family home located at 522 N. Dodge Dodge Street for the principal sum housing in a designated area surrounding the family securing adequate financing for the purchase of Now, therefore, be it resolved by jity Council of the City of Iowa City, Iowa, that: 1. The City Council does hedeclare its intent to convey a single family home located at 522 N. Dodge Street, low, Iowa, also known as part of Lot 4 in Block 14, Iowa City, Iowa, for the sum of $225 2. A public hearing on saio proposal should be and is hereby set for April 2; 2019, at 7:00 p.m. in EmmaJ. Hary Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said m eting is cancelled, at the next meeting of the City Council thereafter as posted by the CiClerk, and that the City Clerk be and is hereby directed to cause notice of said public iaring to be published as provided by law. Resolution No. Page 2 It was move y and seconded by the Resolution be adopted, and ulJoQ roll call there were: AYES: \ NAYS: ABSENT: Passed and approved this / day of MAYOR ATTEST: Approved by City Attorney's Office CITY CLERK Cole Mims Salih Taylor Teague Thomas Throgmorton 2019. STAFF REPORT To: Planning and Zoning Commission Prepared by: Luke Foelsch, Planning Intern Item. CPA18-00002 North District Plan Amendment Date: February 7, 2019 Late Handouts Distributed GENERAL INFORMATION: Applicants: North Dubuque, LLC 130 E. V Street, Suite 400 "Date) Des Moines, Iowa 50309 Owner/Contact: North Dubuque, LLC 130 E. 311 Street, Suite 400 Des Moines, Iowa 50309 515.371.2.851 Requested Action: Amend the North District Plan's land use map to change the location of the proposed multi -family and single-family residential development. Purpose: To allow for higher -concentration multi -family residential development to be located central to the community and single-family residential. development to be located along the western edge of the community. Location: Location Map: Existing Land Use and Zoning: Generally west of N. Dubuque St, south of Interstate 80 Single Family (RS -5) Mobile Home Park (OPD/RS-12) Undeveloped (ID -RS) Surrounding Land Use and Zoning Comprehensive Plan: File Date: 2 North: Interstate 80 East: Dubuque St South: Residential (RS -5, OPD -5, OPD -8, and ID - RS) Multi -Family (RM -20 and RM -12) West: Residential (OPD -5) North District Plan September 14, 2018 BACKGROUND INFORMATION: North Dubuque, LLC, the applicant, owns approximately 70 acres of property, hereafter referred to as Forest View, located west of Dubuque St, south of Interstate 80, and north and east of the Mackinaw Village neighborhood. On July 20, 2017, the Planning & Zoning Commission recommended adoption of an amendment to the North District Plan, requested by North Dubuque LLC, for this area. On August 15, 2017, City Council adopted this amendment to the North District Plan, which modified the land use map, accepted a sensitive areas inventory, and added certain housing, transportation, and design goals (see Attachment 2). Since the adoption of this plan amendment, the proposed development has changed. Therefore, the applicant has proposed an amendment modifying only the land use map of the North District Plan. Previously Adopted Comprehensive Plan Amendment (2017) The existing North District Plan land use map adopted in 2017 shows Forest View split into three main land uses, with Multi -Family Residential in the northwest corner, Low -Medium Mixed Residential in the southern and central area, and Highway/Neighborhood Commercial to the north and east (see page 4 of Attachment 2). The Sensitive Areas Inventory adopted under the same resolution was added to the North District Plan as an appendix and identifies impacts of proposed developments and potential preservation areas. There were five total goals adopted and incorporated into the North District Plan resulting from the 2017 resolution. The goals are as follows: Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developer/owner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque St must adhere to strict design guidelines imposed through a Conditional Zoning 3 Agreement (CZA). Such design guidelines will address building facade and materials, sign placement, setbacks from the street, screening and tree preservation. Commercial and Institutional Uses Goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point / intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80. While the comprehensive plan amendment from 2017 modified a variety of aspects of the North District Plan, the current proposal seeks only an adjustment of the land use map. The above- mentioned sensitive areas inventory and goals will be carried forward with the proposed plan amendment. Proposed Comprehensive Plan Amendment The current amendment proposes an updated land use map (see Attachment 3) which differs from the current land use map only in the placement of the Multi -Family Residential area and the Low - Medium Mixed Residential area. The proposal switches the placement of these two areas. The lower intensity mixed residential area would be established on the western edge of Forest View adjacent to existing single-family residential to the west and the higher intensity multi -family residential area would be established in the center of Forest View to serve as a transition between the lower intensity residential to the west and the planned commercial corridor to the east. Further details regarding the proposal are included in the Analysis section below. ANALYSIS: The applicant has submitted a proposed land use map (Attachment 3) which contains the following alterations to the current land use map: Central: For the central portion of the property, the applicant has proposed amending the map from Low -Medium Mixed Residential (8-13 units per acre) to Multi -Family Residential (8-13 dwelling units/acre). West and Northwest: For the northwest portion of the property, the applicant has proposed amending the map from Multi -Family Residential (8-13 units per acre) to Low -Medium Mixed Residential (8-13 units per acre) and extending this mixed residential area along the entire western edge of Forest View. East and Northeast: The map amendment proposed does not impact the commercial area. Figure 1: Existing North District Plan Land Use Map Figure 2: Proposed North District Plan Land Use Map a MULTI -FAA G-€ RESIDENT n LOW -MEDIUM MIXED RESIDENTIAL �� - 1 . ��• "Y" y �1�96.71 ILAL 1 •,� LOW -MEDIUM MIXED RESIDENTIAL MULTI -FAMILY RESIDENTIAL R.. r , The applicant's land -use exhibit illustrates the intent of the proposed rezoning and development plans, which now calls for the single-family housing community to be located on the west side of the development. The Commission is tasked with determining whether the Applicant's request satisfies the following criteria: 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. 2. The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. Criteria Analysis Regarding #1: Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. According to the applicant's statement (Attachment 4), the applicant relocated the proposed hotel "inboard to the development, per the recommendation of city staff, with the intent to remove all high-profile buildings off North Dubuque Street and to preserve the entry way off North Dubuque Street." This in turn caused the developers to shift the proposed single-family manufactured housing community to the western edge of the development, away from the hotel, which necessitated the multi -family development be moved to the center of the property. 5 This shift does, however, render the land use map adopted with the previous comprehensive plan amendment incongruous to the applicant's current development plan. It is staff's opinion that undergoing the comprehensive plan amendment process at this stage is in the interest of the public because aspects of the intended development are fundamentally different than what was planned for and what was conveyed to the public during the previous plan amendment process. Areas in the development that were once designated for single-family residential are now intended to be used for multi -family residential, and vice versa. Amending the land use map will align the public's expectations with the future development. Regarding #2: The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. The proposed shift of the lower intensity mixed residential towards the existing single-family homes to the west of Forest View is consistent with the North District Plan's planning principles. The overarching housing principle stated on page 9 of the North District Plan includes "providing opportunities for new housing development that complements existing neighborhoods," and a subheading on the same page states the intent to "retain the predominantly single-family residential character of existing neighborhoods." This proposal is consistent with both as it would allow for a transition from the existing single-family neighborhood to the west of Forest View toward the higher intensity multi -family development planned for the center of Forest View. This transition will mitigate the potential for out -of -scale development adjacent to the existing single-family neighborhood to the west, thereby better preserving and complementing the character of the existing neighborhood. The North District Plan also states on page 9 the intent to "locate medium -density housing, including townhouses, condominiums, and apartments ... close to neighborhood commercial areas." The proposed update to the land use map will better conform to this stated principle of the North District Plan by shifting the planned multi -family residential development closer to the neighborhood commercial corridor planned for the eastern portion of Forest View. STAFF RECOMMENDATION: Staff recommends that the Planning & Zoning Commission set a public hearing for February 21, 2019 on the proposed amendment to the North District Plan (CPA18-00002). ATTACHMENTS: 1. Location Map 2. Adopted Resolution for CPA16-00005, which includes the adopted North District Plan Land Use Map 3. Proposed Future Land Use Map for the North District Plan 4. Applicant's Statement Approved by: Danielle Sitzman, AICP, Development Services Coordinator Department of Neighborhood and Development Services r 174 A cFA18-00002 -� r S North District Flan Forest View 0 0.05 0.1 0.2 Miles CITY OF 10WA CIT i I Prepared By: Luke Fvelsch Date Prepared: Jan. 2019 A i - 3 .y ■■ ■■ ■r■■rr■srr ■*r i � *a�'iT- �I`*' �'•f "f:.�t 1 f ■ ; •1� ■ ■ ■ a r In ■ ■ r ■ ■ • r r a ■ a a r ■ a ■ ■ ■ s Ad a _ � �♦ tr a � for an amendment to the North District Plan. #' ,� .111 .�. �' ■ � • ' � �` 1 �! , x _ 7W Prepared by: John Yapp, Dev. Srvs., 410 E. Washington St, Iowa City, IA; 319-356-5252 (CPA16-00005) Resolution No. 17-275 A resolution amending the North District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, and north and east of Mission Point Road and Mackinaw Drive, to modify the land use map, accept a sensitive areas survey, and add certain housing, transportation and design goals Whereas, the North District Plan, an element of the Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location of appropriate land uses throughout in the North District, and provides notification to the public regarding intended uses of land; and Whereas, if circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and Whereas, the North District Plan currently includes a goal to maintain and enhance existing housing while providing opportunities for new housing development that complements existing neighborhoods, protects environmentally sensitive areas, and is affordable to people of all incomes and ages; and Whereas, the North District Pian states that if the Forest View Mobile Home Park redevelops in the future, consideration should be given to securing relocation assistance for the current residents of the park; and Whereas, since 2001 when the North District Plan was adopted, over 800 new homes have been constructed in the area, the Thornberry Dog Park has been established, commercial and office uses have been established in the Peninsula Neighborhood, and several infrastructure improvements have been made including the Dubuque Street / Interstate 80 interchange and the on-going Dubuque Street elevation project; and Whereas, the proposed land use map includes commercial land uses south west of the Dubuque Street / Interstate 80 interchange, and existing transportation node, and mixed residential and multi -family uses northeast of the Mackinaw Village neighborhood; and Whereas, the applicant submitted a Sensitive Areas Inventory of its 70 acres which in general shows anticipated areas of disturbance and preservation; and Whereas, a new east -west road is reflected on the proposed land use map, and said road will provide a secondary access to and from the larger Peninsula neighborhood; and Whereas, because the new land use map contemplates redevelopment of the Forest View Mobile Home Park, will include a mix of uses, and will impact this busy, scenic entryway to the City, this amendment adds goals and objectives related to affordable housing, opportunity for commercial development, diverse housing and secondary access; and Whereas, the Planning and Zoning Commission has reviewed this amendment and determined that circumstances have changed to the extent that an amendment to the comprehensive plan is warranted. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: A. The attached land use map dated April 12, 2097 is hereby adopted and incorporated into the North District Plan as the land use map guiding development of the area shown. B. The attached Sensitive Areas Inventory dated April 5, 2017 is hereby added to the Resolution No. 17_275 Page 2 Plan as an appendix. C. The following goals are adopted and incorporated into the North District Plan a, Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developer/owner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. b. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. c. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque St must adhere to strict design guidelines imposed through a Conditional Zoning Agreement (CZA). Such design guidelines will address building facade and materials, sign placement, setbacks from the street, screening and tree preservation. d. Commercial and Institutional uses goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. e. Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point/ intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80. Passed and approved this 15th day of August , 2017. 1 Approved by: Attest,;, 1*)P4 ryk ellie Fruehling ''y Clerk City Attorney's Office p/�U�i7 Resolution No. 17-275 Page _ 3 It was moved by Mims and seconded by Botchw Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: .x x x Botchway Cole Dickens Mims Taylor Thomas Throgmorton the 'roposed Amendment to the Iowa City Comprehensive Plan Vorth District Plan) Highway/Neighborhood Commercial Multi -Family Residential (8-13 Dwelling Units/Acre) _. s Low -Medium Mixed Residential j !(8-13 Dwelling Units/Acre) j a FuwT AP _ r - --1�--- a Low -Medium Mixed Residential (8-13 Dwelling Units/ Acre) a ARCNRocKRD 2 G r-05 ?,ER AD Low -Medium Mixed Residential (8-13 Dwelling Units/ Acre) ,WTERRigIE AD AIF am xm ,NTERSTATE 6a KE 5€ MTkRSTATE o� DG N� Highway/Neighborhood Commercial A�w 5� P•i�a 5t pi6 101 a MAYWOOD OR Highway/Neighborhood Commercial v� v a e.4 JR.NE Cle C_ �N5L9 9 P - RFD 50iA. s �'Oc G5R w � � u` A+ 2 �y - FOREST VIEW North Dubuque LLC April 12, 2017 Legend - Commercial Low to Medium Mixed Residential Multi -Family ROW Project Limits Pipeline Easement 0 75 150 300 Farl hbk ENGINEERING Exhibit A: Forest Griew Sensitive Areas Inventory w. . M14. r� west j- f wetlands ©.64 ac 4 •.r L"t e taw C� t "t, 250 500 1,000 Feet Project Boundary N Pipeline Easement w E Wetlands (1.32 ac) t Protected Slope Buffer (50") Woodland Border V � ,....:...... ,...�.�•,.. east wetlands 0.68 ac Notes: concept plan based on approximately 50% residential woodland preservation The woodland border was delineated using a GeoXH 6000 GPS unit with sub -meter accuracy, based on surveyed tree trunks. Although parts of the woodlands overlap the pipeline easement, those portions were not included in acreage calculations. ._..,.lrs,. Poundal Woodland Development Commercial, preservation (1.6 ac) Commeraal. proposed impact (3.8 ac) Residential, preservation (15.6 act Residential, proposed impact (14.6 ac) i 111°!!'t�ldll it-S[.Mel, E-nnvnwEmi—ma WInc. VW017 LAND -USE EXHIBIT R r - � - } y• � YAfE BD NE A 1 - ' •�' P ifI �� !P R'� �!'�+ j+k�- L� I r!N' INR�r+� i� Ln • _. L Iiil:SSJOM,POPMI RO 3 n "ARCH FOREST VIEW North Dubuque LLC September 12, 2018 Legend HIGHWAYNEIGHBOR400D COMMERCIAL p MULI I-%AMILY FitSIDLN11AL(8.13 DWELLING UN1781ACRE) Law.mEDPUV mr<ED RF:SIDL•NTIAL (8.13 O W LLLING UNPTS=RE r -a G� 6'r4n N • cG , •i'\+r •464 i •F.` - .y' ,'' ''�'�''�'� 0 75 150 300 VIP 6, 1 N£ CF{{ jo. hbk • � vr. yp ENGINEERING ,� i -r T� f ■ i `Y N • cG , •i'\+r •464 i •F.` - .y' ,'' ''�'�''�'� 0 75 150 300 VIP 6, 1 N£ CF{{ jo. hbk • � vr. yp ENGINEERING Forest View September 2018 Applicant's Statement for Comprehensive Plan Amendiffe Introduction. 2013 SEP 14 M II= 52 Can August 15th, 2017 the council made a resolution to amend the North District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, aqd,Wa 4,`e �of Nfission Point Road and Mackinaw Drive, to modify the land use rnap, accept -'a s'ensiti,e'areas survey, and add certain housing, transportation and design goals. Based on the feedback from city staff and the community of Iowa City, the development team made three key modifications from the site plan. 1. The hotel, previously located adjacent to North Dubuque Street, was relocated inboard and replaced by smaller footprint commercial retail buildings. 2. Forest View Neighborhood swapped sites with the western multi -residential housing complex. 3. Forest View Drive shifted from the North to the South of the office and commercial buildings along interstate 80. These modifications were driven by our desire to preserve the treasured scenery of North Dubuque Street, maximize green space and natural areas, create a distinct separation between commercial and residential areas, complement the existing communities, and protect the interests of the current and future residents of the community. With respect to what was previously proposed during the comprehensive plan, the hotel was relocated inboard to the development, per the recommendation of city staff, with the intent to remove all high-profile buildings off North Dubuque Street and to preserve the entry way off North Dubuque Street. As a result, Forest View Neighborhood was moved to the western end of the development and switched places with the high -concentration residential, which was shifted inboard and central to the development. The newly proposed arrangement provides current and future residents of Forest View Neighborhood a safer, less trafficked area, establishing a single-family subdivision adjacent to an existing single-family subdivision. In addition to the long-term benef ts, this adjustment will allow us to speed up the construction and phasing of the road and infrastructure, as well as the construction of the manufactured homes. This will expedite the construction of Forest View Neighborhood, as well as the construction of the secondary access (Forest View Drive). Shifting forest View Drive south resulted in the ability to create a sound buffer composed of greenspace and timber to promote healthy living within the surrounding communities, The previous sound buffer would have been a multi -family residential complex that would have required a variance from the City. Under the modified plan, this variance is no longer required_ In addition to the Forest View Drive shifting to the South, the development team added an additional connecting road that is designed to be able to connect with Haywood Drive, Forest View September 2018 The shift of the high -concentration residential to the central area of the development creates a community- huh that is a4jacent to the commercial amenities. By moving the multi -family residences to this location, the existing multi -family residences lA ilI naturally become a part of this central location and will allow these residents to better access the commercial niceties -,dth case and convenience. 4 Y + U s �V c3 o Forest Vlew 5elrremher 2418 Gj+w A. Circumstances have changed and/or additional information or factors have come to light 0cht201 1lhS proposed amendment is in the public interest. SEP fM, a. Since the Comprehensive Plan was originally completed in 2001, over 500 new 11 Y CLQ bidmes have been constructed in the Peninsula, Elk Run condominiums, and "o'dA CI Mackinaw -Village. These new neighborhoods have significantly altered the character of the area, by the creation of Thornberry Dog Park, commercial property, multi -family and single-family residential housing, and medical offices. b. During the 2008 and recent floods, these residents were forced to evacuate due to the Iowa River exceeding its banks and covering foster Rd. 'Phis proposed development will provide secondary roadway access to those residents during such an event and they will be able to remain in their homes. c. Forest View Mobile Home Park was developed in the 1940s and the majority of the existing homes were constructed u1 the 1960s and 1970s, prior to the National Manufactured Housing Construction and Safety Standards Act of 1974. This proposed development seeks to improve the housing quality by providing permanent, affordable homes a few hundred feet to the west. B. The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plan or other amendments thereto. a. The North District Planning Principles (p.10) - i. Housing Goal- states that future development should, "Maintain and enhance existing housing while providing opportunities for new housing development that complements existing neighborhoods, protects environmentally sensitive areas, and is affordable to people of all incomes and ages." ii. Commercial and lnstitutional Uses -- states that future development should,' focus commercial activity in existing nodes along major arterial streets... Discourage strip commercial development" iii. Retain and enhance the open space buffer between Interstate 80 and residential development."- `:Provide for new parks, trails, and open space to meet the present and future needs of area residents with an emphasis on protecting and enhancing the District's unique natural areas.... Protect sensitive environmental features... Retain and enhance the open space buffer between Interstate 80 and residential development." h. The South District Plan Map Designations (p.52) i. The `Low to Medium Mixed Residential' map designation in the South District Plan has been applied to this Comprehensive Plan amendment. L Forest View LO September 2018 -his map designation aligns with the principles of the: proposed site - development, because `'clustering is desirable to protect sensitive environmental features." This snap designation indicates 8-13 dwelling _ units. acre, r� M TheNorth District Planning Principles - Housing development than complements existing neighborhoods... and is affordable to people of all incomes and ages: As noted in the North District Plan, "Consideration should be given to securing relocation assistance for the current residents of Forest View Park (P. 217)," a relocation plan has been created and will be implemented once development proceeds. A new neighborhood will be created that is permanent and affordable. d The North District Planning Principles - Environmental Sensitive Areas: _� stated in the North District Plan (p. 27). '-Promoting conservation design by clusterine development away from -,wooded areas and ravines [that] v ill protect wildlife corridors, preserve the tree canopy in the area. prevent erosion of steep slopes, and reduce storm water run-off." -North Dubuque, LLC is proposing to develop the site using love -impact design techniques that,-vill cluster development and protect environmental features throughout the area. In addition. North Dubuque, LLC has a goal of retaining as much storm water run-off as possible on site. This goal exceeds current Citi- storm eater standards. e, The North District Planning Principles - Parks and Open Space that retain and enhance the open space buffer bem,een Interstcaie SO and residential development i. The majority of the proposed development along 1-80 is proposed to be used for office and retail cornmunhi- commercial; however. the western portion of the site is residential. North Dubuque, LLC is aware of City Code requirements for residential uses within 300' of 1-80. By preserving the existing tree canopy and using appropriate building materials. an-, residential uses will be buffered from tate sound of Interstate 80. f. The .North District Planning Principles - Coninrercial and Institutional Uses that focus cotntnercial actiyiry in existing nodes along mq or arterial streets... Discourage strip commercial develovtnent L The proposed development includes well-designed and environmentally sensitive commercial uses along Dubuque Street. g. The Comprehensive Plan stresses the importance of creating and maintaining attractive entrances to Iowa City. Any redevelopment of the property along Dubuque Street vvill have a goal of maintaining the scenic character by incorporating strict design guidelines through a Conditional Zoning Agreement (CZA). Project Green has a 40 -v -ear history. of maintaining and protecting the Dubuque Street entrvway into Iowa Cite. Representatives from Project Green met with forth Dubuque. LLC representatives to discuss the proposed development and receive input and suggestions to ensure that the goals of the Comprehensive Forest View September 2018 Plan are met. This partnership will continue throughout the development. The goal of the development is to preserve as much of the natural features of the site as possible. The proposed commercial area along Dubuque Street will be unique in that the main feature will be the natural vegetation and not the commercial buildings. C$j CD 4'� LM Forest View September 2018 App cant's Statement for Comprehensive Flan Amendment Narrative f1Pckgru.Jnd - N6 tlr D_luque,-LLC owns approximately 70 acres all of which fall under the North District Plan. ThgZvvestern portion of the property includes one single-family home; the central portion includes Forest View Mobile Home Park and the eastern portion of the property includes three single-family homes, The majority of the approximately 70 acres is vacant. The current North District flan show's the anticipated uses for the property as Multi -Family Residential, Single -Family Duplex Residential, Large Lot/Rural Residential; Public/Private Open Space and Conservation Areas. The plan being proposed will incorporate a mix of uses. such as 0fficelCommercial, Highway 'Neighborhood Commercial. Open Space and a mix of residential. The proposed plan will focus heavily- on land conservation and will provide secondary- road access to the neighborhoods to the w -e4 including the Mackinaw and the Peninsula neighborhoods. Protection of environmentally sensitive areas is very important to the Applicants. As stated in the North District pian (p. 27). "Promoting conservation design by clustering development away from wooded areas and ravines {that, will protect wildlife corridors, presen-e the tree canopy in the area_ prevent erosion of steep slopes, and reduce storm water run-off." North Dubuque. LLC worked with Eanhview EnNironmental to prepare a sensitive areas plan to show- the sensitive features of the site and to highlight the woodland, steep slopes and wetland areas to be protected. In addition. they are. proposing to develop the site using low --impact design techniques in order to minimize the impact of storm water runoff. E56mates on the amount of storage required for storm water have been provided rising the Ven Te Chow design method. It is likely that a combination of low -impact design using pervious pavers. bioretention cells. or other similar methods will be combined with more traditional practices, such as underground detention. The west portion of the property will become a new neighborhood for residents of Forest View _klobile Home Park. The area where forest Z'iew Mobile Ilome Park is currently- located is shown as Multi -Family Residential. The area for the now neighborhood is vacant land. The new area is proposed to be Low --Medium Density _NLixed Residential (RS -1?). This designation is meant to retain as mare- current Forest View residents as possible. _additionally, this designation complements the development's desire to protect environmentally sensitive areas while maintaining a lower scale residential neighborhood feel. Forest View Mobile Home Park was developed in the 1940s and the majority of the existing homes were constructed in the 1960s and 1970s, prior to the rational .Manufactured Housing Construction and Safery Standards Act of 1974. N-onh Dubuque, LLC is proposing to relocate residents from Forest View Mobile Horne Park to a proposed neighborhood of permanent, affordable homes a few hundred feet to the Nvest. The new neighborhood will be less dense than the existing Forest View ?Mobile Home Park with larger lots, additional open space with soccer fields and playgrounds.. and a conu-nunity building with a tornado shelter. The south-central portion of the proposed development is proposed to be Multi -Family Residential (RS -121) comprised of mixed-use development with apartments, condominiums. and Forest View September 2618 a senior living complex aimed at increasing the density while providing a range of housing options and protecting sensitive areas. Due to the preservation of woodlands, a higher density is requested. It is a desire of the developers to have a diversity of housing options, including inter- generational living. This area will be designed to provide senior living options that provide residents with an active lifestyle and the option to start in the neighboring apartments or condominiums and as the need for care increases, they can move into the Higher density units. This increased density preserves sensitive areas and meets the design elements of the Conservation Design zone expressed in the North District Plan. While this change in use and density is a departure from the North District Plan, the increase in housing within The Peninsula and Mackinaw Village has also dramatically altered the neighborhood. This proposed development will add additional housing options, much like those successfully attracting different income -levels in nearby neighborhoods, while providing access to commercial offices and a marketplace. The closest commercial areas to the proposed Forest View development are located in The Peninsula neighborhood, which includes a few offices and minimal retail spaces. While the proposed Office Commercial and Highway/Neighborhood Commercial zoning on the eastern side of the development is different than uses outlined in the North District Plan, they are meant to serve the growing number of residences within the neighborhood. These offices and commercial uses would adhere to any design criteria outlined in a Conditional Zoning Amendment. The Highway/Neighborhood Commercial zone could potentially include a marketplace that would also serve the surrounding community. The northern portion of the development site is adjacent to 1-80. The majority of the proposed development along I-80 is proposed to be used for office and retail/community commercial; however, the western portion of the site is residential. The Applicants are aware of City Code requirements for residential uses within 300' of 1-80. By preserving the existing tree canopy and using appropriate building materials, any residential uses will be buffered from the sound of Interstate 80. During the floods of 2008, a portion of Foster Road was under water forcing the evacuation of 5004- residents in the neighborhoods to the west of this area, including the Peninsula and Mackinaw neighborhoods_ The proposed road alignment would eliminate the need to raise Foster Road and will provide direct access for residents to N. Dubuque Street in the event that another major flood should occur. 1-4 Ln Forest View September 2018 Dubuque Street Commercial Area The Comprehensive Plan stresses the importance of creating and maintaining attractive entrances to Iowa Cite. Any redevelopment of the property- along Dubuque Street will have a goal of maintaining the scenic character by incorporating strict design guidelines through a Conditional Zoning Agreement (CZ A). The CZA will cover items such as building facade, sign placement, setbacks from the street, building materials, screening and tree preservation. The commercial uses will support the proposed neighboring offices and also the surrounding residential neiehborhoods. In addition, the area between Laura Drive and Dubuque Street is currently designated in the Comprehensive Plan as Large Lot Rural Residential and contains slopes, ,woodlands and wetlands_ Earthview Environmental was hired to suTvev the area, create a sensitive areas map and to designate areas to be preserved. A large bulTer of trees will be preserved between the commercial area and the homes to the south along Knollwood Drive, in addition to preserving trees in the area between Dubuque Street and the commercial area. The new Forest View Drive will connect with Dubuque Street and complete the secondary access options for the neighbors to the west. To mare the connection and to provide access to the nen commercial area. a portion of the wetlands may be disturbed. Farthv-iew Environmental has been in contact with and has given a tour of the area to representatives of the US Army Corps of Engineers. The wetland delineation reports and the joint permit application to the US Army Corps of Engineers and the Iowa DNR have been submitted for preliminary review. In order to serve the growing population in the neighborhoods to the'west of the property, the residents of the proposed development and the surrounding community. it is necessary that commercial development occur at this location. This commercial site offers an opportunity for small to medium sued offices, neighborhood retail. hotel options and potentially a marketplace for nearby residents who currently drive to Coralville for basic provisions. The Applicants intend to not only abide by the lova Cite Sensitive Areas Ordinance. but also intend to make the wetlands and woodlands an asset to the commercial development. Neighborhood Input Three Good N'62hbor meetings were held on Sunday, November 13. 2016 at the Iowa Cite Ellis Lod -c. Approximately 112 people attended the meetings, including residents front Mackinaw Village, Oak Grove Condominiums, Haywood Drive, Foster Road, Knollwood Lane. Idy-llwild and Forest View Mobile Home Park. Add itionatly. the development team presented at the Planning and. Zoning meeting on April 19. 2018. :Meetings were held in June 201 G and in August 2016 at Parkv-iex%• Church for residents of Forest Vie` Mobile Home Park to discuss the Comprehensive Plan process and the proposed developmWt with around 70 people at each meeting. Additional meetings were held in DecembefI017 at Elks Lodge, in April 2018 at Davis homes in ?Mount Pleasant, and in July 2018 at Paikv-iew_Church for the residents of Forest Wien- to explain the modifications to the Comprehensive Mart and review floor plans. Also, regular monthly meetings are held at the Center. for Rorke% Justice %%with the Forest View Tenants Association and representatives of Forest View September 2018 North Dubuque, LLC to discuss the proposed development and the Comprehensive Plan amendment process. Comments are also accepted at www.forestviewic.com. In addition, individual meetings were held with representatives from Environmental Advocates, Project Green and the Iowa City Downtown District to discuss the project and to receive input and suggestions for the proposed development. Representatives of all three entities were supportive of the general principles of the proposed development. ku, css �7 c cv Forest View September 2018 Relocat nn Plan Several development considerations align with the North District Planning principals, such as Housing_ Commercial and Institutional Uses and Parks and Open Space. As noted in the North District Plan. "Consideration should be given to securing relocation assistance for the current residents of Forest View Park (p. 27)," a relocation plan has been developed and will be finalized and implemented once the rezoning process begins. Regularly scheduled monthly meetings with the Forest View- Tenants Association. the Center for Worker Justice and representatives of North Dubuque, ILC are being held to discuss the Relocation Plan, comprehensive plan amendment, rezoning process and the timeline of the proposed project. -Uso, fire large neighborhood meetings wiih Forest View". -Mobile Home Park residents were held in June 2016, August 2016, December 2017, April 2018, and July 2018 to discuss the overall plan for the property, the comprehensive plata amendment process, rezoning process and the Relocation Plan. In order to engage residents, each of these events has been promoted ivith Spanish translated documents and had translators present. Representatives of `north Dubuque, LLC worked with the Forest View Tenants Association, the Center for Worker Justice and HBK Engineering to develop a Relocation Plan in both Spanish and English. The Relocation Plan has been discussed and ideas generated at the monthly- meetings and at a workshop promoted by the Center for Worker Justice. In addition. the Plan is on the Forest View ,vebsite created by :forth Dubuque, LLC www.forestNiewic.com , copies have been distributed to residents in both English and in Spanish bt- the Forest View Tenants ,association, and the Relocation Plan was discussed during the door-to-door resident survey undertaken by HBK Engineering. The :applicants have worked to ensure that every Forest View- :Mobile Home resident is aware of the proposed development, the proposed changes to their neighborhood and the details of the Relocation Plan. Due to the above listed changes to the surrounding land use and compatibility with the City of Iowa Cit, --*s Comprehensive Plan, Nve are confident that the proposed amendment meets the approvatcriteria. Item Number: 11.d. + r ui �1 lat • yyrrmr�� CITY Ok IOWA CITY www.icgov.org March 12, 2019 Resolution Approving Preliminary Plat of Cherry Creek, Iowa City, IA. ATTACHMENTS: Description Staff Report with Attachments Planning and Zoning Commission Minutes (01.03.19) Preliminary Plat - Resolution To: Planning and Zoning Commission Item: REZ18-00024/SUB18-00017 Cherry Creek Subdivision GENERAL INFORMATION: Applicants: STAFF REPORT Prepared by: Ray Heitner Date: January 3, 2019 Bedrock, LLC 3500 Dolphin Drive Iowa City, IA 52240 City of Iowa City, IA 410 E. Washington Street Iowa City, IA 52240 Contact: Kelly Beckler MMS Consultants 1917 S. Gilbert Street Iowa City, IA 52240 Requested Action: Rezoning from ID -RM to OPD/RS-5, OPD/RM-12 and OPD/P-1 preliminary sensitive areas development plan, and preliminary plat approval. Purpose: Location: Location Map: Size: To allow development of (17) single family lots, (21) townhouse style multifamily dwellings, (1) 36 -unit multifamily buildings, and (1) new City Fire station. East of S. Gilbert Street and South of Waterfront Dr. 18.03 acres Existing Land Use and Zoning: Undeveloped Surrounding Land Use and Zoning: Comprehensive Plan: Neighborhood Open Space District: File Date: 45 Day Limitation Period: 4 North: residential and agricultural - ID -RM South: residential — RS-5/OHD East: residential — RS -5 West: Napoleon Park — P1 South District Plan — residential 2- 8 dwelling units per acre S1- Wetherby November 29, 2018 January 13, 2019 APPLICATION BACKGROUND INFORMATION: An earlier version of this application was first presented to the Planning and Zoning Commission on June 7th of 2018. The Commission voted to defer, at the applicant's request, consideration of the application until June 21st, 2018. During the June 21st meeting, the Commission voted 6-1 to recommend the application to the City Council, with the following conditions: 1. That the City Forester would review and approve the tree replacement and protection plan prior to issuance of the final plat. 2. At the time of final platting, the development agreement will specify that roof drains and gutters for Lots 5-16 will be required to drain towards the storm sewer drains on Toby Circle. 3. That the applicant will contact with an archaeologist approved by the state to complete a study or excavation plan prior to any additional grading on the property. At the City Council's second hearing for the application on September 4th, 2018, the motion recommending approval of the application failed due to a 3-3 vote from the Council. Council members provided various reasons for approval and disapproval of the original application. Those in favor of approving the application cited the desire to have high quality homes in this area of town, and praised the application's incorporation of varied dwelling units and densities. Dissenting opinions included concerns about increased traffic and density to this neighborhood, and a general lack of social infrastructure in the development. The current iteration of the application includes a preliminary plat and sensitive areas development plan, in addition to the request to rezone the land. The current application has made a few notable changes. The second 36 dwelling -unit multi -family building, formerly located on Lot 1, has been removed from this application. The City of Iowa City is a co -applicant on the rezoning application for Lot 1 to be rezoned to Neighborhood Public (P-1). The current application has also removed all structures from the Lot 1 area to make way for a grading plan that will make the lot relatively flat and ready for future development. The City has entered into a purchase agreement with Bedrock L.L.0 to purchase Lot 1 from the developer, with the intention of building a future fire station for the city on the lot. The City anticipates obtaining possession of this lot on November 30, 2019. While the City plans on using this lot for a future fire station, actual construction of the station will likely be several years from now. The agreement is contingent upon the seller (Bedrock) satisfying several conditions, including subdividing and rezoning the property for use as a fire station. All public infrastructure, including streets, sanitary sewer, and water will be installed by the seller prior to City possession. The seller will also be responsible for performing all site grading and seeding, and the lot will be transferred to the City as greenspace. 3 Additional minor changes to this application include illustration of designated private open space with playground equipment and picnic tables highlighted on the plat. Some preliminary landscaping details have been shown on the plat as well. LAND BACKGROUND INFORMATION: This property was annexed into the city between 1960 and 1966. Since 1983 it has been zoned Intern Development — Multifamily (ID -RM). The applicant has requested that the property be rezoned to Planned Development Overlay/Low Density Single Family Residential (RS -5) for 5.80 acres and Planned Development Overlay/Low Density Multifamily Residential (RM -12) for 9.70 acres. As co -applicant, the City of Iowa City is requesting a rezone for 2.53 acres in the southwest portion of the subdivision to Planned Development Overlay/Neighborhood Public (P-1). The City intends to use this land to build a future Fire Station. A Planned Development Overlay zone is required due to the presence of multiple sensitive features such as removal of existing woodlands and proposed disturbance of protected slopes to accommodate stormwater management. More details on these features will be presented in the Sensitive Areas section of the staff report. The applicant conducted a second Good Neighbor Meeting on November 27th, 2018 to discuss these revisions to the plan. The meeting was attended by 15 neighbors who are adjacent to the proposed development. Some meeting attendees expressed similar concerns to concepts presented in the original application including, a lack of usable open space, general density concerns, and safety concerns with the pedestrian crossing at Gilbert St. Other meeting attendees were supportive of the project. In addition to presenting updates to the plan, the developer gave a general time frame for completing different phases of the development, emphasizing construction of the Cherry Avenue townhomes and Toby Circle single family homes before construction of the 36-plex multi -family building on Lot 2. ANALYSIS: Current Zoning: The purpose of the Interim Development Zone (ID) is to provide for areas of managed growth in which agricultural and other non -urban uses of land may continue until such time as the City is able to provide City services and urban development can occur. Upon provision of City services, the City or the property owner may initiate rezoning to zones consistent with the Comprehensive Plan, as amended. General Planned Development Approval Criteria: Applications for Planned Development Rezonings are reviewed for compliance with the following standards according to Article 14-3A of the Iowa City Zoning Ordinance. The density and design of the Planned Development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. Density — RS -5: The applicant has requested that 5.80 acres located on the south and east side of the development be rezoned from ID to Low Density Single Family with a Planned Development Overlay for sensitive areas (OPD/RS-5). The Low Density Single -Family Residential Zone (RS - 5) is primarily intended to provide housing opportunities for individual households. The minimum lot size in the RS -5 zone is 8,000 square feet with a minimum lot width of 60 feet. The proposed lots range in size from 8,164 square feet to 17,242 square feet. All lots meet the minimum 60 - foot lot width. Staff finds the proposed OPD/RS-5 plan is compatible with the adjacent development to the east, and provides for a transition to the higher density multifamily ri development proposed to the west. RM -12: The applicant is proposing Low Density Multifamily with a Planned Development Overlay for sensitive areas (OPD/RM-12) on 9.7 acres within the project's northern area. The purpose of the Low Density Multi -Family Residential Zone (RM -12) is to provide for the development of high density, single-family housing and low density, multi -family housing. This zone is intended to provide a diverse variety of housing options in neighborhoods throughout the City. Careful attention to site and building design is important to ensure that the various housing types in any one location are compatible with one another. The 17 dwelling units on Lot 3 would be placed on a 2.93 acre lot, resulting in a density of 5.8 units per acre. The 40 dwelling units on Lot 2 would be placed on a 6.05 -acre lot, resulting in a density of 6.6 units per acre. The collective average of these areas would result in 6.2 units per acre, well within the prescribed density range of 2-8 units per acre that is articulated in the comprehensive plan. Within the proposed OPD/RM-12 zone, the applicant is proposing one 36 -unit multifamily building to the east of Gilbert Street, with driveway access to the proposed extension of Cherry Avenue. An additional 21 townhouse -style multifamily dwellings are proposed to be located on Cherry Avenue. The proposed townhouse style dwellings provide a transition between the single-family neighborhood and the proposed apartment building adjacent to Gilbert Street. After removing street right-of-way, the overall density of the proposed RM -12 area is 6.2 units per acre. When combined with the RS -5 area the overall density of the proposed development is 6.1 units per acre and is within the 2-8 dwelling units per acre shown on the Comprehensive Plan for this area. As discussed below, the South District Plan element of the Comprehensive Plan encourages the clustering of development on this property. P-1: The proposed City fire station that would be located on Lot 1 would be placed on a 2.26 acre plot of land. Building design, dimension, and placement details for the station are unknown at this time. Fire Department officials indicated at the Good Neighbor meeting in November that department vehicles would primarily look to use S. Gilbert St. as a point of access to and from the station, though there might be occasions where use of Cherry Avenue would be necessary. Fire Department officials also noted that once the City was ready to proceed with the development of a fire station, additional community meetings would be held. Land uses proposed and general layout - The planned development process encourages a mix of housing types and allows the flexibility to locate those housing types in a manner that fits the site. The land uses proposed are single-family units, townhouse style multifamily buildings with 3 to 5 dwellings per building, and one 36 -unit multifamily building with a combination of surface level and lower level parking. The layout of the streets and buildings have been designed to provide a transition from the existing single-family homes in the Pepperwood Addition and the larger apartment building proposed near Gilbert Street. Woodlands and slopes provide a buffer between this and the adjacent properties to the north and south. Mass and Scale - The proposed single family lots are subject to the same RS -5 standards regarding setbacks, lot coverage, and building height as the existing lots in the Pepperwood Addition. The townhouse buildings include 3 design options with a variety of building materials and roof lines to prevent a monotonous streetscape. The larger multifamily building has been designed to generally comply with the multifamily design standards, including facade articulation and variation of the roof line. The stone veneer and wood siding are intended to complement the natural environment. 9 Open space - Lots 2 and 3 will contain over 2 acres of protected open space. However, most of that area contains steep slopes and woodlands and will have limited use for active recreation. The applicant has shown a private open space area adjacent to the 36 -unit building on Lot 1 for residents' use. Staff recommends that the final plan provide details regarding the square footage of those areas, and any amenities, such as outdoor dining space and playground equipment. The developer has agreed to pay fees in lieu of providing accessible public open space. Traffic circulation - Cherry Avenue will provide street access for the property to Gilbert Street, an arterial street with sufficient capacity for the projected traffic. Based on the Institute of Traffic Engineers Trip Generation Handbook (9th Edition), the development (as proposed with 76 dwelling units) will generate between 500 and 550 vehicle trips per weekday. In 2014, Gilbert Street had an average daily traffic count of approximately 6,700 vehicles per day (Iowa DOT). Given that the capacity of a four -lane minor arterial street is more than 30,000 trips per day, the additional traffic generated by the development alone will not over -burden Gilbert Street. While some of the traffic generated may choose to use Sandusky Drive for access, it is anticipated that a majority of the traffic will access Cherry Avenue via Gilbert Street. Additionally, the connection of Cherry Avenue from Sandusky Drive to Gilbert Street will provide an alternative street access for the Pepperwood subdivisions and will improve access for emergency and service vehicles. As discussed below under #4. traffic calming features are being included on Cherry Avenue. Based on this information, and given the removal of the second 36-plex building from the original plan, staff finds the density and design of the Planned Development will be compatible with and complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. 2. The development will not overburden existing streets and utilities. City sewer and water is available to this property. Capacity is adequate to accommodate development of these additional dwelling units. Onsite stormwater management is required. The applicant is proposing to build two stormwater basins in the ravine located along the north property line. Preliminary storm water calculations reviewed by the City Engineer indicate that the capacity of the proposed storm water basins are adequate to handle the projected run-off from the site. The ravine in which the stormwater facilities is proposed, contains protected slopes. Currently the ravine is subject to severe erosion. Construction of the stormwater facilities will be designed to correct current erosion and prevent future erosion. As noted below, the sensitive areas provisions of the zoning code allow essential utilities, including stormwater facilities, to be constructed within protected areas if they are designed to protect against erosion, pollution and habitat disturbance, and result in minimal amounts of excavation and filling. After installation of the facilities, the sensitive protected areas and associated buffers must be restored by the developer. Because part of the stormwater facilities will be located on the adjacent property to the north, an off-site easement will be necessary at time of final plat approval. Gilbert Street has capacity to serve the proposed development and Cherry Avenue will improve traffic connectivity for the area. Based on this information, it is staff's finds that the development will not overburden existing streets and utilities. 3. The development will not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. 1.1 While the proposed development will be a significant change to what has been appreciated for many years by surrounding neighbors as open space, staff finds that the proposed development is not a significant departure from what would be allowed for a conventional development with regard to views, light and air, property values, and privacy of neighboring properties. The proposed RS -5 lots (lots 4-16) will provide a transition from the existing single-family homes within the Pepperwood Addition to the townhouse style buildings and the larger apartment buildings to the west. The apartment building will be built down slope from the existing neighborhood and this should help lessen the visual effect of these larger buildings. The property to the south is the historic McCollister Farm, which contains a historic house and a recently constructed single-family dwelling. These two properties contain a significant amount of open space and woodlands that screen them from the proposed development. Because the McCollister Farm is a designated historic landmark, further development is not anticipated. Grading plans for Lot 1 will remove some trees from the southern property line. Staff has requested that the developer dedicate an additional landscape easement along the southwest boundary of Lot 1 to provide vegetation screening for neighbors to the south. A mixture of evergreen, oak, and white pine trees have been recommended by City Parks and Recreation staff as suitable replacement trees for the developer to plant in this area. The property to the north contains Friendly Farm, an organic agricultural use. The ravine on the north side of this property continues onto the Friendly Farm property. The portion of the ravine on this property contains protected slopes and will be within a conservation easement preventing further development. This will provide a wooded buffer between the proposed Cherry Creek Subdivision and the Friendly Farm property. Based on this information, staff finds the development will not adversely affect views, light and air, property values, and privacy of neighboring properties any more than would a conventional development 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from City street standards will be in the public interest, in harmony with the purposes of this Title, and with other building regulations of the City. All planned developments must comply with all the applicable requirements and standards of the underlying zoning district and the subdivision regulations, unless specifically waived or modified through the planned development process. Variations to the dimensional requirements of the underlying base zone and subdivision regulations are allowed: • to facilitate the provision of desired neighborhood amenities or open space; • to preserve or protect natural, historic, or cultural features; • to achieve compatibility with surrounding development; or • to create a distinctive or innovative neighborhood environment for area residents. The initial application included a request for reduction of the standard collector street width of 31 feet down to 28 feet on Cherry Avenue. The applicant will request a waiver from this reduction in street width, as the current application shows streets designed with this width in mind. In its review of the previous application, staff recommended this reduction to provide traffic calming for Cherry Avenue, which will carry traffic from Sandusky Drive to Gilbert Street. Traffic circles are also proposed on Cherry Avenue in two locations where it will intersect with Toby Circle. The intent is to allow Cherry Avenue to provide neighborhood street connectivity, but to discourage its use as a cut through, and to calm speeds of vehicles using the street. Staff finds that the proposal to reduce the pavement width from 31 feet to 28 feet is reasonable given the goal of traffic calming for this street. VA Pedestrian Facilities: Planned developments must include pedestrian facilities to ensure that residents and visitors have access to public streets and sidewalks, building entrances, parking areas, shared open spaces, natural areas, and other amenities. In addition, providing street trees and a variety of building facades that address the street with visible doors and windows make for a more comfortable environment along the street for pedestrians. Staff finds that the sidewalks, building designs, and street trees proposed will meet the standard described above. However, staff is also recommending that the applicant install a 5' wide sidewalk along the entire Gilbert Street frontage along the east side of S. Gilbert St. Staff is also requesting that the developer install curb ramps for an uncontrolled crosswalk across S. Gilbert St. The City will be responsible for striping and signage of this cross walk. This location has been reviewed by City traffic planning staff, and has been designated as a safe location for this cross walk. Public Open Space Requirement: Based on the 5.8 acres proposed for Low Density Single -Family Residential zone and the 9.7 acres proposed for Low Density Multifamily Residential zone, the applicant would be required to dedicate .80 acres of land or pay fees in lieu of land. Given the steep topography of this area, it is unlikely that there is land that is suitable for a public park. As stated before, the applicant has indicated that they will pay fees in lieu of providing the required amount of public open space. The fee will be equal to the fair market value of the land that otherwise would have been required for dedication. The fee must be paid in full by the developer prior to the issuance of the first building permit for any lot within the development. Private Shared Open Space: Large portions of lots 2 and 3 contain protected slopes and woodlands. A smaller area of woodland is contained on the north portion of lot 4. These areas are labeled as conservation easements. At the time of final plat approval, the applicant must submit a legally binding instrument setting forth the procedures and financing structure to be followed for maintaining the stormwater facilities and the surrounding conservation easement. The developer has indicated that a homeowner's association will be established to maintain the common areas. The details of this arrangement will need to be addressed in the legal papers submitted when the final planned development plan is submitted. As shown in the revised plat, the developer has identified 0.08 acres of private open space for neighborhood residents on Lots 2 and 3, to the west of the 36-plex multi -family housing building. This area will contain some open recreational space, along with playground equipment and a picnic table area with a pergola cover and grills. Compliance with Comprehensive Plan: The South District Plan encourages development of neighborhoods with a mix of housing types to allow for housing options. Although the predominant land use in the area will remain detached single-family housing, new neighborhoods should provide opportunities for townhouses, duplexes as well as multifamily buildings to serve residents throughout their lifetimes. The South District Plan contemplated locations where opportunities for higher density housing and clustered density should be allowed, noting: "West of the Pepperwood Subdivision, wooded slopes make traditional development impractical. In this area, the 2 to 8 dwelling units per acre envisioned on the land use map on page 53 could be clustered through an overlay planned development. Such development would rely on an extension of Cherry Street, which will provide improved connectivity and circulation for the single-family neighborhood to the east by allowing residents more direct street access to South Gilbert Street." The South District Plan indicates that property along the east side of Gilbert Street, south of the railroad, may be appropriate for town -home or other small lot or duplex development. Additional density may be considered for projects that add a unique housing element or that enhance housing diversity for the South District or that otherwise contribute to the connectivity of neighborhoods or enhance visibility and street access to public parks and other open space. The N. extension of Cherry Avenue will provide an important east -west connection allowing neighbors more direct access to Gilbert Street and the parks and trails located to the west of Gilbert Street. Subdivision Design: The proposed subdivision will connect Cherry Avenue with the S. Gilbert St. A new street, Toby Circle, will be built with two points of access off of Cherry Avenue. Toby Circle will provide frontage for Lots 5-16, all of which are planned to be single-family homes. An additional single-family home will be built on Lot 4, along the eastern portion of the subdivision on Cherry Ave. Lots 19 and 20, fronting Cherry Avenue along the street's south side, will each contain a duplex. The north side of Cherry Avenue will contain multi -family housing consisting of one 3-plex building, two 4-plex buildings, and two 5-plex buildings. An alley that will provide driveway access to these multi -family buildings will connect with Cherry Avenue and intersect the two points of access from Toby Circle. A traffic calming circle will be placed in each intersection to slow down through traffic on Cherry Avenue. A 36-plex multi -family building will be located on Lot 2, at the northeast corner of Cherry Avenue and S. Gilbert St. This building will feature private open space for Cherry Creek residents, equipped with playground equipment, picnic tables, and an open field. Parking will be situated beneath the building and behind the building, screened from view on Cherry Avenue and S. Gilbert St. The southeast corner of Cherry Avenue and S. Gilbert St. will contain a future fire station for Iowa City. Cherry Avenue and Toby Circle will be equipped with sidewalks on both sides of the streets. A 5' sidewalk will be built along the east side of the property's western frontage along S. Gilbert St. The Gilbert Street corridor was reviewed in 2017 to identify improvements for traffic safety and to increase the bikeability and walkability of the area, while supporting the development visions articulated in the Riverfront Crossings and Downtown Master Plans. As part of the review, a 4 - lane to 3 -lane conversion was studied. This type of conversion would allow for a potential pedestrian refuge island and southbound left -turn lane on Gilbert Street near the Cherry Creek development, though this project has not yet been approved by the Iowa City, City Council. A mid -block uncontrolled pedestrian crossing on Gilbert Street near the Cherry Creek Development could include a painted crosswalk, pedestrian crossing signs and advance pedestrian crossing signs. This crossing is planned to be located across from the northern parking area for Napoleon Park. Sensitive Areas Review: The applicant has applied for approval of a Sensitive Areas Development, a type of planned development. The purpose of the Sensitive Areas Ordinance is to permit and define the reasonable use of properties that contain sensitive environmental features and natural resources, and allowing reasonable development while protecting these resources from damage. The following paragraphs describe the impact this development will have on the sensitive features of this site. Steep, Critical, and Protected Slopes - The purpose of regulating development on and near steep slopes is to: 1. Promote safety in the design and construction of developments; 2. Minimize flooding, landslides and mudslides; 3. Minimize soil instability, erosion and downstream siltation; and 4. Preserve the scenic character of hillside areas, particularly wooded hillsides. The applicant is proposing to grade protected slopes to allow installation of stormwater �0] management facilities and to grade areas that appear to be humanly altered protected slopes. Disturbance of protected slopes and or protected slope buffers trigger the requirement of this Level 11 Sensitive Areas Review with Planning and Zoning Commission review and City Council approval required. Development activity is not allowed on protected slopes or in the 50 -foot buffer required around protected slopes, unless the slopes were previously humanly altered. In addition, disturbance of altered protected slopes or a reduction of a protected slope buffer may only be approved if a geologist or professional engineer demonstrates to the satisfaction of the City that the proposed development activity can and will be designed to eliminate hazards and will not undermine the stability of the slope or the buffer area. The applicant has indicated that the protected slopes adjacent to Gilbert Street have been humanly altered and is requesting permission to encroach into protected slope and buffer areas. There is evidence that this assessment is correct. When Gilbert Street was reconstructed several years ago, it appears that grading was done for the street and to provide fill material. Staff from the City Engineer's office visited the property and based on the angle of the slope and the pattern of trees (younger volunteer trees being present on the previously disturbed areas) concurs with this assessment. The applicant is also proposing to remove trees and grade portions of protected slope and buffer areas located within the ravine on the north side of this property and on the adjacent property to allow for the installation of stormwater management facilities. As noted above under #2 the ravine is currently subject to severe erosion. Construction of the stormwater facilities will be designed to correct current erosion and prevent future erosion. The sensitive areas provisions of the zoning code allow essential utilities including stormwater facilities to be constructed within with protected areas, if they are designed to protect against erosion, pollution and habitat disturbance, and result in minimal amounts of excavation and filling. After installation of the facilities, the sensitive protected areas and associated buffers must be restored by the developer. Because part of the stormwater facilities will be located on the adjacent property to the north, an off-site easement will be necessary at time of final plat approval. Staff has recommended that healthy, mature trees be in or near the ravine be preserved and protected from construction activity to the extent possible. A tree protection plan should be submitted and approved at the time of the final OPD plan. Provided all conditions are satisfied to prevent erosion, ensure long term stability of the slopes, and the structural integrity of the proposed buildings, staff finds that the proposed encroachment into what appear to be previously altered slopes is reasonable. Woodlands: The property contains approximately 13.17 acres of woodland (8.68 acres in the area proposed for RM -12, 2.15 acres in the area proposed for RS -5, and 2.34 acres in the area proposed for P-1). The ordinance requires that if more than 50% of a woodland in an RS -5 zone is removed, replacement trees must be planted at a ratio of 1 tree per every 200 feet of woodland disturbance. For properties zoned RM -12, 20% of the woodlands must be retained or replacement trees must be planted. Not including areas that are located within the 50' woodland buffer, approximately 85% or 1.83 acres of woodlands in the area to be rezoned to RS -5 will be removed. The developer has agreed to meet the required replacement tree quota stated in the Woodland Retention Requirements section of the code and plant replacement trees at a rate of 1 tree for every 200 square feet of woodland removed from the 50% retention area. This will result in 234 replacement trees being planted in the RS -5 area. The area to be rezoned to RM -12 will see approximately 44% or 3.78 acres of woodland areas removed. Not counting areas within the 50' woodland buffer, the development will preserve 21% or 1.86 acres of existing woodlands. This proposed preservation figure meets the minimum retention area requirement for an RM -12 zone of 20%, therefore no replacement trees will need to be planted in this zone. There is no woodland retention area it$] requirement for a P-1 zone. The City Forester will review and approve the final version of the tree replacement plan prior to final plat approval. Archeological sites: The Sensitive Areas section of the zoning code considers the preservation archaeological sites as well as natural features. The applicant has already initiated some development activity on the site. Meanwhile, the Office of the State Archaeologist has indicated that four archaeological sites have been reported within 100 meters of the development site. Due to the potential density of known archaeological sites in the surrounding area, staff recommended during the initial application that as a condition of approval, the applicant hire an archaeologist approved by the state to complete a study or excavation plan approved by the State. Since the initial application, the applicant worked with Impact 7G (a firm approved by the state archaeologist) to conduct a supervised excavation of the site. The applicant has since received written correspondence from Impact 7G stating that no indications of human burials were observed during observed excavations, and that no additional archaeological work is recommended for the Cherry Creek subdivision. The state archaeologist has confirmed Impact 7G's findings as well. Sanitary Sewer Service: The proposed development is situated to the west of existing development, and has the capacity to connect to existing utilities. Proposed sanitary sewer lines and manholes are featured on the preliminary plat. One sanitary main will run along the northeast portion of the Cherry Avenue extension and turn south, running along the inner portion of Toby Circle. A separate main will continue to run along the north side of Cherry Ave. and along the east side of S. Gilbert St. The proposed sanitary sewer design has been reviewed by Public Works staff. Infrastructure Fees: The City requires developers to pay a $456.75 per acre fee for water service. The project site is not located in one of the City's sanitary sewer districts, and therefore, the City collects no sanitary sewer tap on fees. The developer will be responsible for costs associated with the water and sanitary sewer improvements needed to serve the project site. NEXT STEPS: Upon approval of the proposed rezoning, preliminary plat and sensitive areas development plan, the applicant will be required to submit a final plat for City Council's review and approval, and a final sensitive areas development plan (SADP) for review and approval by City staff. The final SADP will include the tree replacement and protection plan to be reviewed and approved by the City Forester. Because the application is proposing construction of more than 12 residential units, a major site plan review by City staff is required to verify consistency with the OPD and conditions of the rezoning. The site plan review stage will also ensure compliance with other zoning code requirements, such as landscaping, building elevations, exterior lighting, parking requirements, etc. STAFF RECOMMENDATION: Staff recommends approval of REZ18-00024/SUB18-00017, an application submitted by Bedrock LLC for a rezoning from ID -RM to OPD/RS-5, OPD/RM-12, and OPD/P-1 and a Preliminary Plat and Sensitive Areas Development Plan for Cherry Creek Subdivision, a 20 -lot, 18.03 -acre residential subdivision located east of Gilbert Street subject to the following conditions: 1. The development be built as proposed in the preliminary plat, with one 36-plex building located on Lot 2, 21 townhouse -style units built between Lots 2 and 3, and 15 detached single family and two attached single-family housing units be built on Lots 4 — 20. 2. The final plat include details regarding the square footage and description of amenities for designated private open space on Lot 2. 3. That the City Forester would review and approve the tree replacement and protection plan prior to issuance of the final plat. This plan shall cover both plans to plant replacement trees 11 throughout the development and plans to protect and preserve healthy and mature trees in or near the ravine from construction activity (to the greatest possible extent). 4. At the time of final platting, the development agreement will specify that roof drains and gutters for Lots 5-16 will be required to drain towards the storm sewer drains on Toby Circle. 5. Construction of a 5' sidewalk along the western frontage (east side of S. Gilbert St.) of the development prior to the issuance of a certificate of occupancy. 6. Installation of curb ramps at the area where City Transportation Planning staff has designated as appropriate to accommodate an uncontrolled crosswalk prior to issuance of a certificate of occupancy. 7. Dedication of a landscape easement, with proposed tree plantings to be approved by the City Forester, along the southern property boundary in Lot 1 at the time of final platting. ATTACHMENTS 1. Location Map 2. Preliminary Plat and Sensitive Areas Development Plan (Including most recent Landscape Plan) 3. Zoning Exhibit 4. Building Elevation Drawings Approved by: Danielle Sitzman, Coordinator, Development Services Department of Neighborhood and Development Services ppdad mi n\stfrep\docu ment2 PRELIMINARY PLAT AND SENSITIVE AREAS DEVELOPMENT PLAN CHERRY CREEK SUBDIVISION IOWA CITY, IOWA -r is% PRELIMINARY PLAT AND SENSIThE AREAS DEVELOPMENT PL4N -1- S-E 01 Ml M111 IINIILTANTI N1. WO SITE GRADING AND EROSION CONTROL PLAN AND SENSITIVE AREAS CHERRY CREEK SUBDIVISION f IOWA CITY IOWA M � o woE�.EobE 01. P. P� l5� n z �o� z I y. aP f i SITE NING ANN EROSION CONTROL AS ANDSENSIiIFVEAREAS 77 _ n _ Lr o FAR -Q 6 __ - l ✓' ,✓ r. 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HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: Phoebe Martin STAFF PRESENT: Ray Heitner, Sara Hektoen, Jesi Lile, Anne Russett OTHERS PRESENT: Jamie Thelan, Alex Carrillo, Kelcey Patrick -Ferree, John Yapp RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Martin absent) the Commission recommends approval of SUB18-00016, an application submitted by IC Housing Group, LLC for a preliminary plat of Tegler Second, an 8.56 acre, 2 -lot residential subdivision with 1 outlot for future development located at 4643 Herbert Hoover Highway, subject to the revisions. By a vote of 6-0 (Martin absent) the Commission recommends approval of REZ18- 00024/SUB18-00017, an application submitted by Bedrock LLC for a rezoning from ID -RM to OPD/RS-5, OPD/RM-12, and OPD/P-1 and a Preliminary Plat and Sensitive Areas Development Plan for Cherry Creek Subdivision, a 20 -lot, 18.03 -acre residential subdivision located east of Gilbert Street subject to the following conditions: 1. The development be built as proposed in the preliminary plat, with one 36-plex building located on Lot 2, 21 townhouse -style units built between Lots 2 and 3, and 15 detached single family and two attached single-family housing units be built on Lots 4 — 20. The development substantially conform to the elevations provided for the 36-plex multifamily residential building and the townhouse style family multifamily buildings. 2. The final plat include details regarding the square footage and description of amenities for designated private open space on Lot 2. 3. That the City Forester would review and approve the tree replacement and protection plan prior to issuance of the final plat. This plan shall cover both plans to plant replacement trees throughout the development and plans to protect and preserve healthy and mature trees in or near the ravine from construction activity (to the greatest possible extent). 4. At the time of final platting, the development agreement will specify that roof drains and gutters for Lots 5-16 will be required to drain towards the storm sewer drains on Toby Circle. 5. Construction of a 5 foot wide sidewalk along the western frontage (east side of South Gilbert Street) of the development prior to the issuance of a certificate of occupancy. 6. Installation of curb ramps at the area where City Transportation Planning staff has designated as appropriate to accommodate an uncontrolled crosswalk prior to issuance of a certificate of occupancy. 7. Dedication of a landscape easement, with proposed tree plantings to be approved by the City Forester, along the southern property boundary in Lot 1 at the time of final platting. Planning and Zoning Commission January 3, 2019 Page 2 of 18 By a vote of 6-0 (Martin absent) the Commission recommends approval of REZ18-00022, an application submitted by Allen Development, for a rezoning from ID -RP to CH -1 for approximately 3.2 acres of property located at the northwest corner of Moss Ridge Road and Highway 1 subject to the following conditions: 1. Prior to the issuance of a certificate of occupancy, closure and removal of the access road off of Highway 1. 2. No building permit shall be issued for the subject property until the City Council approves a final plat that conforms to the proposed zoning boundaries and a landscaping plan approved by the City Forester. 3. General conformance with the concept plan only in that a principal building must occupy the corner of Moss Ridge Road and Highway 1. 4. Prior to the issuance of a certificate of occupancy, installation of a 10 -foot wide sidewalk along Highway 1, as well as a pedestrian crossing across Moss Ridge Road and pedestrian ramps on the northern and southern portions of Moss Ridge Road. CALL TO ORDER: Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEM (SUB18-00016): Discussion of an application, submitted by IC Housing Group, LLC, for a preliminary plat of Tegler Second, an 8.56 acre, 2 -lot residential subdivision with 1 outlot for future development located at 4643 Herbert Hoover Highway. Lile began the staff report noting the applicant, IC Housing Group, LLC is requesting approval of the preliminary plat for Tegler Second Subdivision, a 2 -lot subdivision, which includes 2 multi- family residential lots and 1 outlot for future development located at 4643 Herbert Hoover Highway but the address will change to Rochester Avenue as the area is developed. The IC Housing Group has a purchase agreement in place for the property. On December 4, 2018 the City Council passed an ordinance to conditionally rezone the property to Low Density Multi - Family Residential (RM -12) and Medium Density Multi -Family Residential (RM -20). The southern portion of the property remains Interim Development — Single Family Residential (ID- RS). The three conditions imposed by the conditional rezoning ordinance are: 1. City Council approval of a final plat that generally conforms to the street layout shown in the concept plan 2. The owner agrees to construct a north/south street to City standards such and agrees to dedicate this street to the City prior to the issuance of a building permit 3. A detailed landscaping plan must be approved by the City Forester to ensure noise and wind buffering from Herbert Hoover Highway, and development must be done in accordance with the approved plan. Lile showed an overview of the three part project, in phase A there will be construction of an affordable family apartment building with 36 units, they have been awarded funding from the Iowa Finance Authority, in addition there is $700,000 from The Housing Trust Fund and Planning and Zoning Commission January 3, 2019 Page 3 of 18 $200,000 from the City. Phase B will be an affordable senior housing project with 52 units and phase C is for future development. Lile showed the preliminary plat, it is divided into three lots, there will be the development of a north/south public street (Nex Avenue) that will connect with Rochester Avenue (Herbert Hoover Highway). Lot 1 is located south of Rochester Avenue and west of Nex Avenue, vehicular access to this lot will be provided by Nex Avenue. Lot 1 also includes a temporary fire vehicle turnaround as Nex Avenue is stubbed off at the start of Outlot A, there is also a dry bottom detention basin at the south side of the property line. Lot 2 is located south of Rochester Avenue and east of Nex Avenue, Nex Avenue will also provide vehicular access to lot 2. Outlot A currently contains one single family home with driveway access off Rochester Avenue. There are plans for a second dry bottom detention basin between outlot A and lot 2 on the east side of the property. Nex Avenue will be stubbed off at the beginning of outlot A with a temporary fire turnaround. With the eventual development of outlot A, Nex Avenue is planned to connect to the east/west roads south of the property. The applicant has requested to temporarily keep the residence on outlot A to be used as a rental property with plans to house their construction manager during the project timeline. Currently the house is on well water and septic sewer. City Staff is open to allowing the residence to remain subject to a few requirements: 1. Public Works staff must approve a phasing plan for how the applicant will provide safe access to the house during construction. These plans must be submitted along with the construction drawings at final platting. The construction plans must also identify access to the structure after completion of the roadway, Nex Avenue. 2. At a set date to be finalized in the subdivider's agreement, the dwelling must be demolished or connected to City water and sewer. This date will be set based on the anticipated construction timeline and is expected to be in March 2020. The Northeast District Plan encourages an interconnected transportation system, there are existing 8 foot sidewalks along Rochester Avenue and the preliminary plat shows 5 foot sidewalks on both sides of Nex Avenue that will connect to the existing sidewalks on the south side of Rochester Avenue. Lile noted there is also access to transit within a half mile of the proposed subdivision. As per the conditional zoning agreement, the new street (Nex Avenue) will be built to City standards. This development will not cause a significant increase in traffic in the area, Rochester Avenue has the capacity to handle about 15,000 vehicles per day and is currently under 5,000. The Northeast District Plan also calls for increasing neighborhood areas for open space, a subdivision of this size requires the dedication of 0.40 acres of public open space or fees in lieu of. The Parks and Recreation Department has determined that fees are appropriate in lieu of neighborhood open space dedication. The fee will be equivalent to the fair market value of 0.40 acres of property. This requirement will need to be addressed in the legal papers for the final plat. The subject area includes 12,326 square feet of steep slopes and 1,754 square feet of critical slopes in this subdivision, all of which, will be impacted during various phases of construction. The critical slopes are located on Outlot A, but will be impacted by the development of the dry bottom detention basin. The Sensitive Areas Ordinance allows for the development of storm water management facilities within sensitive areas. The applicant has submitted a preliminary stormwater management plan that proposed two dry bottom detention basins in order to deal with storm runoff. In September 2018 the applicant held a good neighbor meeting where one neighbor expressed concerns with construction site runoff and storm water management but there has been no further correspondence since then. Planning and Zoning Commission January 3, 2019 Page 4 of 18 Lile noted in the staff report the Commission received, the sanitary sewer was listed as a deficiency due to depth issues however these have been mostly resolved with the remaining details to be worked out in the construction drawings. The applicant also provided a concept plan for phase A and phase B, it is just a concept and details will need to be refined in the site plan stage. The applicant also provided some updated elevations from what was seen at the rezoning meeting, which are also subject to change during the site plan stage. Lile noted as per the conditional zoning agreement the applicant submitted a detailed landscaping plan for approval by the City Forester, overall he liked the design and plant diversity and composition, the one comment made was to replace red pine with something else (and he gave suggestions for that) as red pine does not do well in hot and humid areas. Staff recommends that SUB18-00016, an application submitted by IC Housing Group, LLC for a preliminary plat of Tegler Subdivision, a 2 -lot residential subdivision with an outlot identified for future development located on 7.41 -acres of land at 4643 Herbert Hoover Highway be approved. Lile noted next steps will be upon approval of the proposed preliminary plat, the applicant will be required to submit an application for a final plat to subdivide the land into lots. The final plat will be reviewed and approved by City Council. After the subdivision stage, the applicant will submit a site plan for staff review and approval prior to the issuance of building permits. Baker asked if this was the only review the Zoning Commission will have of this project. Hektoen noted that the rezoning of the property came before the Commission. Baker questioned the width of Nex Avenue at 20 feet. Russett noted she believes it is 28 feet, and the applicant can clarify. Hensch noted the application says 26 foot road with apron. Baker asked if it can be widened in the future. Lile said it just means it is a bit wider where Nex Avenue connects with Rochester Avenue, but there is no turning lane. Baker shared concern once Nex Avenue is connected to the roads to the south. Baker questioned the traffic counts on Rochester Avenue and if it included the entire length of Rochester Avenue. Lile said the counts are for the area where this development will be happening. Baker noted the language for the senior housing states "most likely seniors" and wondered if that has been solidified into absolutely will be senior housing. Lile stated the applicant is proposing senior housing. Russett noted the applicant is submitting an application to the Iowa Finance Authority for funding to build an affordable housing senior complex but the zoning on the site would allow senior or multi -family. Hektoen noted senior housing is permitted in the RM -20 zone, Russett reiterated the applicant is looking for the financing. Baker noted the neighbor concern about runoff was addressed but questioned if that neighbor informed of improvement to the plan. Russett said the neighbor would have received a letter in the mail. Signs noted that neighbor was at the previous Planning and Zoning meeting where the rezoning of this property was discussed. Dyer noted the senior housing building will be further from the city transit than the affordable housing building. Hensch noted his concern regarding stormwater runoff and if the City Engineer had signed off on the plan. Lile noted they are working on a few final details of the plan. Dyer asked when outlot A is developed in the future would it come back before the Commission Planning and Zoning Commission January 3, 2019 Page 5 of 18 Hektoen noted it would because it would require a rezoning. Townsend asked about paying a fee -in -lieu for the neighborhood open space and noted with that many residents, whether they are seniors or not, shouldn't there be some open space. Russett noted the neighborhood open space requirements provide an option to either providing the public open space on the site or the fee -in -lieu to go to the City's park system, so in this case the money would go towards the public park systems. There will still be private open space in the development, not public. The application is showing a private open space on property with amenities for children, a playground area and benches for seating. Parsons asked what the setback of the building on lot A from Rochester Avenue will be. Russett replied it will be 40 feet. Baker asked for clarification on the width of the road (Nex Avenue) as it connects to Rochester Avenue and it will remain 26 feet wide, so what is a road apron of 70 feet will widen to allow for sufficient traffic movement. Russett said Public Works and Transportation would have to answer that question, she believes it is just the general design that is approved for a 26 foot wide road, as it gets closer to the intersection it needs to be widened to make for easier turning movements. Hensch opened the public hearing. Jamie Thelan (3665 10th Avenue, Waite Park, MN) is the CEO of IC Housing Group, LLC and wanted to give a little more detail about the development, they have been in business for about 27 years, they develop multifamily and commercial developments including hotels, their main office is in Minnesota although they have properties Cedar Rapids, Coralville and Indianola. They do developments and find their own sites for multifamily and hotels, do the construction, they are their own general contractor, own architect and also manage their properties. As the Staff reported there is Lot 1, Lot 2 and Outlot A, the first phase is a 36 unit proposed building, on lot 2 is a proposed 52 unit senior housing development and outlot A is being held for future development. With regards to building design on the first building they are pretty far along, they have secured most of their funding for that building, and will start construction in March or April, he showed a rendering of the building as well as some pictures of common areas that are typical in these developments (fitness room, community room, and leasing office onsite), all the units will have patios or decks, full appliance packages including washers and dryers, walk-in closets, secure access and it will be an elevator building. Thelan noted this is an affordable housing project with mixed income (some units will be market rate). There will be 6 one -bedroom units, 12 two-bedroom units and 18 three-bedroom units so it is really designed for families. There are mixed income restrictions, some units at 30%, some at 40%, some at 60% and some at market value. That equates to a rental range in each of the three types of units. Thelan showed concepts of phase 1 and the open space areas including a children's playground area, grills, and picnic tables. Thelan noted the building concept for phase 2 is really just a concept at this time, they are proposing a senior development and they are making an application to Iowa Finance Authority for an affordable senior project, if that gets funded a senior affordable project is the plan. The building design for the senior project will be similar to the multifamily building, it won't be exactly the same but will try to match the design concepts and the amenities will be similar. The senior building will all be two-bedroom units, each unit approximately 870 square feet, and a mix of 40% and 60% and some market units. He noted in the senior building they opened in Coralville last year they included a gazebo, elevated planting beds, and other outdoor areas and hope to add Planning and Zoning Commission January 3, 2019 Page 6 of 18 those to this proposed concept as well. Hensch asked if they do not get the funding for the senior housing development would it then become a mixed income unit like the one on lot 1. Thelan said they would look at that, with the senior project they get a density bonus so they would have to see the impact of that, but that is likely although it would be less units than the 52 proposed for the senior development. Hensch asked about the issues raised regarding stormwater runoff, Thelan noted they have worked with MMS Consultants (their civil engineer) and all concerns have been addressed though design and will meet the City requirements. Dyer asked if there is any open green space that will not be concrete of children tile area. Thelan said there is green space on Rochester Avenue, lawn space between the sidewalk and the building, as well as some green space on the south side. Baker asked if they do not get the funding for the senior housing and instead build a multifamily would they change from all two-bedroom units to a mix of one, two and three. Thelan confirmed if they went to a family housing development it would more mirror phase 1. Hensch closed the public hearing Parson moved to recommend approval of SUB18-00016, an application submitted by IC Housing Group, LLC for a preliminary plat of Tegler Second, an 8.56 acre, 2 -lot residential subdivision with 1 outlot for future development located at 4643 Herbert Hoover Highway, subject to the revisions. Townsend seconded the motion. Dyer shared a concern of all the space being used up by buildings and concrete, not much green space and there is no nearby park space. A vote was taken and the motion passed 6-0 (Martin absent). REZONING/DEVELOPMENT ITEM (REZ18-00024/SUB18-00017): Discussion of an application, submitted by Bedrock, LLC, for a rezoning of approximately 18.03 acres from Interim Development Multi -family Residential (ID -RM) zone to Planned Development Overlay/Low Density Single-family Residential (OPD/RS-5) zone, Planned Development Overlay/Low Density Multi -family Residential (OPD/RM-12) zone and Neighborhood Public (P-1) zone and a preliminary plat of Cherry Creek subdivision, a 20- lot, 18.03 acres subdivision located east of S. Gilbert Street and south of Waterfront Drive. Heitner presented the staff report and noted an earlier version of this application was first presented to the Planning and Zoning Commission in the spring, this is a second iteration of this application. The application is submitted by Bedrock, LLC with the intention of creating a 20 -lot residential subdivision with one lot being reserved for a future use of a City fire station. Heitner showed aerial views of the subject property, the property is currently privately held however the City does have a purchase agreement for Lot 1 of the subdivision with intent to construct a City fire station at a later date. Heitner showed an overview of the proposed zoning, Lot 1 would be P-1, the southeast area is proposed as OPD/RS-5, and the remainder of the area would be OPD/RM-12. Planning and Zoning Commission January 3, 2019 Page 7 of 18 Heitner stated at the meeting on the previous application, June 21, 2018, the Commission voted 6-1 to recommend the application to the City Council, with the following conditions: 1. That the City Forester would review and approve the tree replacement and protection plan prior to issuance of the final plat. 2. At the time of final platting, the development agreement will specify that roof drains and gutters for Lots 5-16 will be required to drain towards the storm sewer drains on Toby Circle. 3. That the applicant will contact with an archaeologist approved by the state to complete a study or excavation plan prior to any additional grading on the property. At the City Council's second hearing for the application on September 4th, 2018, the motion recommending approval of the application failed due to a 3-3 vote from the Council. Dissenting opinions included concerns about increased traffic and density to this neighborhood, and a general lack of social infrastructure in the development. The application now has been resubmitted with a few major changes and Staff is recommending the original conditions from the first submission still stand with this new application. The current iteration of the application includes a preliminary plat and sensitive areas development plan, in addition to the request to rezone the land. The current application has made a few notable changes. The second 36 dwelling -unit multi -family building, formerly located on Lot 1, has been removed from this application. The City of Iowa City is a co -applicant on the rezoning application for Lot 1 to be rezoned to Neighborhood Public (P-1). The current application has also removed all structures from the Lot 1 area to make way for a grading plan that will make the lot relatively flat and ready for future development. Heitner stated the in terms of compliance with the Comprehensive Plan, The South District Plan encourages development of neighborhoods with a mix of housing types to allow for housing options. The Plan indicates that property along the east side of Gilbert Street, south of the railroad, may be appropriate for town -home or other small lot or duplex development. Additional density may be considered for projects that add a unique housing element or that enhance housing diversity for the South District or that otherwise contribute to the connectivity of neighborhoods or enhance visibility and street access to public parks and other open space. It is believed the extension of Cherry Avenue will provide an important east -west connection allowing neighbors more direct access to Gilbert Street and the parks and trails located to the west of Gilbert Street. The Plan also identifies this area as appropriate for planned overlay development to protect the wooded slopes in the area, and the future land use map in the Comprehensive Plan identifies this area as appropriate for residential density at a rate of 2-8 dwelling units per acre. Heitner next showed an overview of the subdivision layout, the proposed subdivision will connect Cherry Avenue with the S. Gilbert St. A new street, Toby Circle, will be built with two points of access off of Cherry Avenue. The subdivision will transition from the single family housing that exists to east to gradually more dense multifamily, townhouse style along Cherry Avenue with the 36-plex multifamily building to the very west of the development. Staff has reviewed all width and frontage for all zones and all are compliant. Heitner noted that because this is a planned development zone there are specific criteria outlined in Article 14-3A of the Iowa City Zoning Ordinance. Planning and Zoning Commission January 3, 2019 Page 8 of 18 1. Density and Design of the Planned Development will be compatible with and/or complementary to adjacent development in terms of land use, building mass and scale, relative amount of open space, traffic circulation and general layout. 2. The development will not overburden existing streets and utilities. 3. The development will not adversely affect views, light and air, property values and privacy of neighboring properties any more than would a conventional development. 4. The combination of land uses and building types and any variation from the underlying zoning requirements or from City street standards will be in the public interest, in harmony with the purposes of this Title, and with other building regulations of the City. With the issue of density, the Comprehensive Plan identifies this particular area as appropriate for residential density 2-8 dwelling units per acre, both in the proposed RS -5 and RS -12 this application is well within the 2-8 dwelling units per acre. With respect to land use, mass and scale, Heitner showed renderings of the proposed buildings to show scale, the single family homes, townhouses and the 36-plex. The design of the buildings conform to the City's design standards. Concerning private open space, the applicant has dedicated 0.08 acres of private open space to the west of the 36-plex building on Lot 2, the space will include some playground equipment and outdoor dining space. The applicant will pay fees -in -lieu for public open space, due to the steep slopes and woodlands it would be challenging to provide the public open space. Heitner next discussed the traffic circulation, the extension of Cherry Avenue will improve connectivity and a needed access point onto Gilbert Street. There was some concerns about increased traffic along Cherry Avenue, both the intersections with Toby Avenue and Cherry Circle will have traffic calming circles to help control traffic speeds, also street widths will be tapered down to about 28 feet in width to help reduce speeds in that area. Concerning streets and public utilities, Heitner stated Public Works Staff has confirmed existing water and sanitary sewer structure has sufficient capacity to accommodate this development, onsite stormwater management will be necessary for this development and two large detention basins located in the ravine along the north property boundary will be created. Concerning views, light and air, property values and privacy Staff does find the single family homes to the west of the Pepperwood Subdivision will provide a sensible transition from the singe family detached housing that exists there to gradually denser housing. The 36-plex building on Lot 2 will be built down-slope from the existing Pepperwood Subdivision. Staff is recommending as a condition of the rezoning the developer dedicate a 20 -foot wide landscaping easement along the southwest corner of Lot 1 to help screen the future fire station from the properties to the south. Regarding pedestrian facilities, Staff is recommending as a condition of the rezoning the developer put in a 5 -foot wide sidewalk along the development's entire western frontage (the east side of Gilbert Street). Staff is also recommending as a condition the developer install curb ramps at the area where the City intends to put a crosswalk across South Gilbert Street to connect to Napoleon Park. With respect to protected slopes, there will be stormwater detention facilities located within the ravine along the north boundary line of the property, the development will require some grading on protected slopes, however the stormwater detention basins will be designed to correct current erosion taking place in the ravine and prevent future erosion as well. Heitner noted the plan does call for removal of about 85% of the non -buffered woodlands in the RS -5 area, because of this the applicant is being required to plant 234 replacement trees in the area, and the applicant will meet the minimum woodland retention requirement in the RM -12 area of 20%. Heitner noted in the initial application it was discussed that the applicant pursue an archeological Planning and Zoning Commission January 3, 2019 Page 9 of 18 study of the site, the applicant has worked with a firm recommended by the State Archaeologist to conduct a supervised excavation of the site and that excavation and study determined there were no human burials observed and no additional archeology work was necessary for this development. Heitner showed the preliminary landscape plan for the subdivision. A second good neighbor meeting was held on the subdivision proposal on November 27, 2018, there were about 15 area residents at the meeting and attendees addressed mix degrees of support and opposition for the project. Some of the major areas of concern included general concern over neighborhood density, a lack of usable open space, and safety concerns for pedestrians using an uncontrolled crosswalk across South Gilbert Street. To this point Staff has not received any correspondence from neighbors. Next steps: Pending approval from this Commission it would go forth for City Council review and approval, at the time of final platting a sensitive areas development plan would be reviewed by City Staff as well as a major site plan review. Staff recommends approval of REZ18-00024/SUB18-00017, an application submitted by Bedrock LLC for a rezoning from ID -RM to OPD/RS-5, OPD/RM-12, and OPD/P-1 and a Preliminary Plat and Sensitive Areas Development Plan for Cherry Creek Subdivision, a 20 -lot, 18.03 -acre residential subdivision located east of Gilbert Street subject to the following conditions: 1. The development be built as proposed in the preliminary plat, with one 36-plex building located on Lot 2, 21 townhouse -style units built between Lots 2 and 3, and 15 detached single family and two attached single-family housing units be built on Lots 4 — 20. The development substantially conform to the elevations provided for the 36-plex multifamily residential building and the townhouse style family multifamily buildings. 2. The final plat include details regarding the square footage and description of amenities for designated private open space on Lot 2. 3. That the City Forester would review and approve the tree replacement and protection plan prior to issuance of the final plat. This plan shall cover both plans to plant replacement trees throughout the development and plans to protect and preserve healthy and mature trees in or near the ravine from construction activity (to the greatest possible extent). 4. At the time of final platting, the development agreement will specify that roof drains and gutters for Lots 5-16 will be required to drain towards the storm sewer drains on Toby Circle. 5. Construction of a 5 foot wide sidewalk along the western frontage (east side of South Gilbert Street) of the development prior to the issuance of a certificate of occupancy. 6. Installation of curb ramps at the area where City Transportation Planning staff has designated as appropriate to accommodate an uncontrolled crosswalk prior to issuance of a certificate of occupancy. 7. Dedication of a landscape easement, with proposed tree plantings to be approved by the City Forester, along the southern property boundary in Lot 1 at the time of final platting. Hensch recalled when the Commission approved the last rezoning on this area that conditions 5 and 6 were discussed at length and happy to see those included again in the conditions. Signs asked if Cherry Street will allow for street parking in front of the townhouses. Russett said Staff would have to look into that and report back but thinks at least one side would allow street parking. Signs noted if not allowed, then there isn't really any guest parking for the townhouses. Planning and Zoning Commission January 3, 2019 Page 10 of 18 Hektoen noted that in the first condition it is recommended the development being built as in the preliminary plat but the pedestrian facilities mention building designs, visible doors and windows and a variety of materials, is that by operation of Code or should that be added as a condition. Does the Code require those design elements and should they be added to the condition of rezoning. Right now there is nothing tying the developer to the proposed elevations so if needs to be added this is the time. Russett said the first condition was clarified to state the condition is related to the proposed plans in terms of the design of the layout of the lots but also tie it to the elevations to the townhomes and multifamily building. Parsons asked where the current nearest fire station is located. Hensch said likely Fire Station 1 downtown or the one by Sycamore Mall. Baker noted this failed at the Council level last time and one of the concerns was a lack of social infrastructure, what was the particular concern. Heitner said there were walkability concerns and lack of communal gathering spaces and front porches. Baker asked when the proposal of a fire station become a factor in this application. Russett noted it was not part of the original application last spring nor what went before Council in September. Baker asked if Council approved that location for a fire station prior to this current application coming before Planning & Zoning. Hektoen replied that Council has approved a purchase agreement for that plot of land for a future proposed fire station. The purchase agreement is contingent on the approval of the rezoning and re -platting of this land. Baker noted the current application has removed all structures from Lot 1 to make way for a grading plan that will make the lot relatively flat and ready for future development, and if that lot was to be made relatively flat for future private development, would there be any environmental issues raised, or is the fact the City is going to use that land remove any environmental concerns. Heitner said any environmental review would be the same regardless of if it is a public or private use. Baker questioned the 234 replacement trees and if they were mandatory to be in that one area, the RS -5 zone. Heitner confirmed that was correct, it is part of the Zoning Code that there be a minimum woodland retention requirement that must be met. The RS -5 zone is 50% and since the proposal is to remove 85% of the trees, the developer must replace them. Baker asked when those trees would have to be planted. Heitner said it will take some time for the trees to grow, but they will be planted at the time of development of the houses. Baker asked if there was any discussion to allow the developer to use that number of trees to be place anywhere on the entire development. Russett said that could be considered as part of the landscaping plan, the current landscaping plan shows where they plan to plant all 234 trees and has been reviewed by the City Forester and can be placed throughout the development. Baker asked about the private shared open space on page 7 of the Staff Report "As shown in the revised plat, the developer has identified 0.08 acres of private open space" and he noted that seems like a very small space and wanted to know what the square footage of 0.08 acres is. Parson replied it is 3850 square feet. Heitner noted that is also from the City Code and is formula based on number of units in the zone, which is the minimum required. Baker asked if the Commission is able to require more. Hektoen said the Commission can impose conditions to satisfy public needs that are being directly created by the rezoning. One would have to articulate a public need to require more private open space. Signs noted there is a whole lot of sloped land outside of the area where the structures will be that is open space. Planning and Zoning Commission January 3, 2019 Page 11 of 18 Hensch opened the public hearing Alex Carrillo (373 Windmill Place) is the project coordinator for Bedrock, LLC. He first thanked City Staff, Heitner and Russett, for working with them on this application. He touched on some of the highlights, he noted the 36-plex on the south side of the original application was a point of contention with City Councilors and some of the neighbors, so it seemed like the best place to make a change. It was good to work with the City and identify a need for a future fire station here. Removing that 36-plex from the plans is a significant reduction in the density of the development. With regards to the open space, the 0.08 acre space is the space where they felt they could add some amenities for the condominium building, but there will remain a couple acres along the north side of the property that will be woodland forever, it is not usable space because of the ravine and slope but it will be nice for the homes to overlook woodlands. Additionally Napoleon Park is across the street for lots of open space, a safe identified crosswalk is being constructed, which was again a concern from the first proposal. Carrillo next discussed the scale of the 36-plex and they feel it is very appropriate sized building for this area due to the fact of the slope of the land and will be an effective transition from Gilbert Street to the residential neighborhood and Pepperwood Subdivision. Lastly he touched on some of the materials they plan to use on the buildings plus the concept for a play structure by the 36-plex. They will use a Rosetta stone for the retaining wall along the north side. Dyer asked if there was any doorway from the back of the 36-plex building, Carrillo said there was, so they can get right out to the open space. Baker asked the number of bedrooms per unit in the 36-plex, Carrillo said there would be both one -bedroom and two-bedroom units. Baker asked if there was an estimated time of completion. Carrillo said they would like to start in the spring, first putting in the street and infrastructure, then onto the single family homes and townhomes, it would likely be a couple years before the 36- plex was built. Baker thanked Carrillo for his patience and willingness to work with the City and neighbors on reconfiguring this project. Kelcey Patrick -Ferree (652 Sandusky Drive) came forth to oppose this rezoning effort, her husband spoke at the last meeting in opposition as well. She noted she is sad to be here opposing this, the developers have been very nice, but she lives in this neighborhood and they don't. She thought they would see substantial changes to the proposal after it was rejected by the City Council, and adding the fire station does not meet the substantial changes she was expecting to see. She does appreciate they held a second good neighbor meeting, it was a good discussion but still no changes after the discussions. Patrick -Ferree said she does not feel the City Council's objections were addressed nor were the neighborhood's objections addressed, it is inconsistent with the Comprehensive Plan and her neighborhood is getting negative attention due to all the concentration of services in one small area. She doesn't feel the pedestrian crossing at Gilbert Street is adequate, it goes north on Gilbert Street when all the things people will want to get to will be south on Gilbert Street, the park, the animal shelter and overall the protected crossing is in the wrong location. She also doesn't feel there is enough open space for the 36 unit apartment building. She heard the earlier discussion on that and how the Commission may not be able to do anything about that and she thinks there is an overall lack of infrastructure in the area. She was at the City Council meeting and sidewalks were addressed, crosswalks were addressed and open space was addressed and the changes made to this proposal do not address any of those objections or concerns. One of the big impacts the neighborhood was concerned about was the impact on the schools, the schools in this area are Planning and Zoning Commission January 3, 2019 Page 12 of 18 all very high FRL (Free or Reduced Lunch), the School Board just recently redistricted to try to address some of that and took her children's school from just over 70% FRL to just under 70% FRL. Adding more low-income housing to this area will cause more problems. 36 unit apartment buildings are low-income housing whether the developer intends them to be or not. The developer is saying it will be condos but Patrick -Ferree is concerned the condos will be purchased and rented out like apartments just like in other complexes. Low-income housing, the average renter wage in Johnson County is $9.25 per hour and the mean renter household income is $28,115. A family with two or more children quality for Free or Reduce Lunch at that income level. It appears this development will be about 70% renter housing, the townhouse and apartments will likely be rental housing, and she is concerned about the high potential of rental housing in this area. Another concern she has about the Gilbert Street crossing is the University of Iowa has been doing studies about the capability of children under the age of 14 to judge traffic and an unprotected intersection is not going to adequately protect children who are going to try to cross Gilbert Street. Her three-year old loves to go to Napoleon Park and the animal shelter and she is concerned as he gets older and his ability to judge traffic to cross an unprotected intersection. She is also skeptical of the claim that Sandusky Drive is not going to see increased traffic, there have been traffic studies and she invites the Commission to postpone their decision on this to look at those traffic studies. Patrick -Ferree said she believes this proposal is inconsistent with the Comprehensive Plan, she read the Staff report and it quotes a portion of the Comprehensive Plan that talks about having multifamily housing in this area, but the specific multifamily housing the Comprehensive Plan calls for in this area is a small apartment building of 3-10 units, not a 36 unit apartment building. She is frustrated the City is ignoring its own inclusionary zoning efforts anytime a developer brings forth a proposal. As far as the negative publicity goes, the Press -Citizen recently printed an article called "Cluster of Social Services Providers call South East Iowa City Home". She drives by all these providers every day, just as she drives by this proposed development site every day. She noted she does have to go all the way around and the Cheery Creek extension will only save her about 4 minutes, so not very much. She is concerned about adding a fire station to this area and adding even more services to a part of town already getting negative publicity. On Nextdoor.com the comments about the nearby HyVee is disgusting. Therefore, for all of these reasons she very strongly encourages the Commission to vote against recommending the rezoning of this project to the City Council. Hensch closed the public hearing. Hektoen noted they have seen two different sets of elevations (July and November) and need to make sure which set of elevation drawings that should be used and are referred to in condition number 1. Russett said it is the elevations included in the Staff report, the updated ones from November. Signs moved approval of REZ18-00024/SUB18-00017, an application submitted by Bedrock LLC for a rezoning from ID -RM to OPD/RS-5, OPD/RM-12, and OPD/P-1 and a Preliminary Plat and Sensitive Areas Development Plan for Cherry Creek Subdivision, a 20 -lot, 18.03 -acre residential subdivision located east of Gilbert Street subject to the following conditions: 1. The development be built as proposed in the preliminary plat, with one 36-plex building located on Lot 2, 21 townhouse -style units built between Lots 2 and 3, and 15 detached single family and two attached single-family housing units be built on Lots 4 — 20. The development substantially conform to the elevations provided for Planning and Zoning Commission January 3, 2019 Page 13 of 18 the 36-plex multifamily residential building and the townhouse style family multifamily buildings. 2. The final plat include details regarding the square footage and description of amenities for designated private open space on Lot 2. 3. That the City Forester would review and approve the tree replacement and protection plan prior to issuance of the final plat. This plan shall cover both plans to plant replacement trees throughout the development and plans to protect and preserve healthy and mature trees in or near the ravine from construction activity (to the greatest possible extent). 4. At the time of final platting, the development agreement will specify that roof drains and gutters for Lots 5-16 will be required to drain towards the storm sewer drains on Toby Circle. 5. Construction of a 5 foot wide sidewalk along the western frontage (east side of South Gilbert Street) of the development prior to the issuance of a certificate of occupancy. 6. Installation of curb ramps at the area where City Transportation Planning staff has designated as appropriate to accommodate an uncontrolled crosswalk prior to issuance of a certificate of occupancy. 7. Dedication of a landscape easement, with proposed tree plantings to be approved by the City Forester, along the southern property boundary in Lot 1 at the time of final platting. Parsons seconded the motion. Baker asked for clarification on the Comprehensive Plan language and multifamily being in the 3- 10 unit range. Heitner said the Comprehensive Plan states a desire in this area to provide a variety of housing types and a variety of density types and that was one of the main drivers for Staff's initial approval of this proposal. There is a variety of housing types in this development as well as a variety of density. Baker asked where the figure 3-10 shows up in the Comprehensive Plan. Russett added the Comprehensive Plan also identifies a proposed density for this area. She noted the Comprehensive Plan is a vision to guide development and the City uses their zoning as a way to implement that vision and Staff feels the proposed development is consistent with Comprehensive Plan due to proposed density which is in line with the Comprehensive Plan as well as mix of housing types. Baker agrees the density of the project seems appropriate, he is just confused about a specific figure being cited versus a more general goal being cited. Russett said staff could look into the Plan to see if it specifically states 3-10 units, but noted the Plan is not a regulatory document, it is a vision. Hektoen added this is a planned development so it means concentrating density in one place so you can preserve an another area. Baker acknowledged there has been a reduction with the elimination of the second 36-plex and he also thinks a fires station in this area is a good thing. Signs recalled at the first proposal of this the main concerns were density and view with relationship to the property to the south, he feels the revised plan does a tremendous job of addressing both those issues and he does get concerned when people bash low-income housing and there is nothing in here that says this will be low-income, he is also concerned when there are expectations of things staying the same. In the Pepperwood Subdivision area there are five street stubs indicating those stubs will someday go through to an additional development. All the plans (City, Comprehensive, District) reflect putting more development in this area. Signs noted he was not against the first plan, but he feels this revised plan is even better in addressing a lot of the concerns. With regards to the concerns of the schools, that should not be a concern that drives their policy it is an issue the schools need to address. Planning and Zoning Commission January 3, 2019 Page 14 of 18 Parson agreed, the main issue from the previous application was the 36-plex on Lot 1 and now that is gone so it has alleviated any concerns he had. Baker is still uncomfortable with the crosswalk, he cannot think of a better location for it. Signs feels they could do one where Cherry meets Gilbert just as easily as the one proposed 500 feet north. Russett said Public Works and Transportation Staff looked at this and while that would be an ideal location there is a significant drop off on the western side of Gilbert Street that cannot been seen on the aerial. Hensch believes this is a much improved proposal, the density issue has certainly been resolved by the removal of the other 36-plex, the fire station will be a neighborhood good, rather than negative, and as a resident of Pepper Drive since 1993 he understands the neighborhood really well and notes because of the concentration of group homes and social services it is in some regards a negative but in some regards a positive. A vote was taken and the motion carried 6-0 (Martin absent) REZONING ITEM (REZ18-00022): Discussion of an application, submitted by Allen Development, for a rezoning of approximately 3.2 acres of property located at the northwest corner of Moss Ridge Road and Highway 1 from Interim Development -Research Park (ID -RP) to Highway Commercial (CH -1). Russett presented the Staff report and began by showing an aerial map of the proposed project site, located at the northwest corner of Moss Ridge Road and Highway 1. She next showed the current zoning designations of the project site and the areas around it. The property is currently zoned Interim Development -Research Park which allows for nonurban development such as agriculture and very low density single family. The applicant is proposing to rezone this to Highway Commercial and the property can be rezoned at this time due to the availability of public infrastructure. Russett noted that based on the Comprehensive Plan this area is designated as Office Research Development Center, this area is envisioned for office park uses based on its close proximity to Interstate 80. This area is home to a number of the City's major employers and the proposed zoning to Highway Commercial is consistent with this vision in that it would provide commercial support services in close proximity to major employers. Russett showed some photographs of the project site. Based on data from FEMA the project site is located in the 100- year and 500 -year floodplain; however, in 2015 the property owner obtained permits from the City to fill in the site and raise it above the 500 -year floodplain. Compliance with the City's floodplain management standards will be required at the review of the site plan. In terms of transportation the site is accessed via Moss Ridge Road, the area is also served by the North Dodge bus route, the closet stop is within a 15 minute walk. The City's subdivision regulations would require that sidewalks be installed along Moss Ridge Road and Highway 1 on the southern and eastern frontages of the project site. Staff is recommending a couple of conditions related to transportation, first is the closure and removal of the access road off of Highway 1 and therefore sole access to the site would be from Moss Ridge Road. In addition Staff is recommending the applicant install a 10 -foot wide sidewalk along Highway 1, as well as a pedestrian crossing across Moss Ridge Road to the south and pedestrian ramps on the northern and southern portions of Moss Ridge Road. The Planning and Zoning Commission January 3, 2019 Page 15 of 18 City will be responsible for installing pedestrian signal improvements. Russett showed a concept plan of the site, and Staff recommends a condition that requires general conformance with the concept plan in that a principal building must occupy the corner of Moss Ridge Road and Highway 1. The concept also shows stormwater management detention facilities which would be required at platting. Finally the concept plan shows proposed landscaping. Staff recommends approval of REZ18-00022, an application submitted by Allen Development, for a rezoning from ID -RP to CH -1 for approximately 3.2 acres of property located at the northwest corner of Moss Ridge Road and Highway 1 subject to the following conditions: 1. Prior to the issuance of a certificate of occupancy, closure and removal of the access road off of Highway 1. 2. No building permit shall be issued for the subject property until the City Council approves a final plat that conforms to the proposed zoning boundaries. 3. General conformance with the concept plan only in that a principal building must occupy the corner of Moss Ridge Road and Highway 1. 4. Prior to the issuance of a certificate of occupancy, installation of a 10 -foot wide sidewalk along Highway 1, as well as a pedestrian crossing across Moss Ridge Road and pedestrian ramps on the northern and southern portions of Moss Ridge Road. Hensch asked if this site was at the far north boundary of the city limits and Russett confirmed it was. Hensch noted the report said landscaping would be addressed at the site plan review and his concern is this is an entryway into the City and the Commission has stressed how important landscaping is at these entry points and he is concerned a landscaping plan was not required to be submitted at this stage. Baker suggested adding that a landscaping plan be submitted as well to condition #2. Russett said they could add the condition that the landscaping plan be reviewed by the City Forester, it would still be at site plan review, but adds a second layer of review. Dyer shared concern that the Forester really focusses on the kinds of plantings and not design. Hensch opened the public hearing. John Yapp (920 4t" Avenue) from Allen Development came forward to reiterate a few points and then address the comments on landscaping. They are aware this is located on a major corridor and commuter highway and close by to Interstate 80. The City constructed Moss Ridge Road with a signalized intersection about three years ago with the intent of spurring office park development to the west, that hasn't occurred yet. This particular property is isolated from the office park to the west and to the rest of Mr. Sladek's property to the north due to Rapid Creek and Rapid Creek Floodway. Yapp noted this development would serve the large employment areas to the south, not just north of Interstate 80 but south of Interstate 80, which has thousands and thousands of employees in total. The property is currently at the north boundary of the City, however the City does have long range plans to construct Oakdale Boulevard to the north, which would connect to Oakdale Boulevard in Coralville and open up more of that land to the north for development. Regarding the landscaping plan, there are two more phases where that could be reviewed, both the preliminary plat and the site plan review. The City's site plan process includes the landscaping plans to be reviewed by City Engineering, City Forrester and City Planning Staff, and they do not have any objection to that being a condition. Yapp noted they also concur with the rest of the staff conditions. Hensch asked how far the property is from Rapid Creek. Yapp believes it is about 100 feet from the creek itself, the property does border the floodway of the creek. Hensch asked if the property site was flooded in 1993 or 2008. Yapp noted that Mr. Sladek, who currently owns the property, Planning and Zoning Commission January 3, 2019 Page 16 of 18 stated that before the property was filled it would likely have been flooded, but it has now been filled. Dyer noted this was the least developed concept plan she had seen in at least seven or eight years and would like to know a little bit more about what is proposed for the site. Yapp said they do not yet have any tenants for the development, they did the concept plan to show how two or three different uses could fit on the property. Additionally they will be closing the direct access off Highway 1 and making access from Moss Ridge Road. The types of uses they have been in contact with include convenience store/gas station, office development and fast -casual restaurants. Hensch asked about the timeline for the development. Yapp said there is no specific timeline, it will depend on attracting users to the property. Baker asked if this rezoning would also allow for one large building as opposed to two or three smaller buildings. Yapp said it could. Dyer asked what the reason was from changing it from office to commercial. Yapp noted the property is very small to be part of an office park and cut off by the rest of the larger area by Rapid Creek, it also has highway frontage and access. Hensch asked if the property is currently tilled. Yapp said it has been until recently, but is not currently, not in the last five years. Signs noted this is a pretty prominent piece of property to be seen as the entryway to the City and was underwhelmed by the lack of green space and amount of buildings on this space. He hopes some attention will be given to make it more open. Yapp agreed on the property itself, as commercial property, it would not have a lot of dedicated greenspace, it would be landscaped of course, just to the north is Rapid Creek and the Rapid Creek Corridor and it has a between a 200 and 300 foot floodway which cannot be developed so visually there will be a lot of green space around the development. Hensch asked about the topography on the parcel, Yapp noted it is relatively flat Baker discussed the landscaping plan and what the fellow Commissioners would like to see above what the minimum is required for the site. Hensch said he just wants a review to make sure it is not forgotten about. Townsend added that at this point they don't know what will be built on the site so may be difficult to know what the landscaping will look like. Hensch closed the public hearing. Baker moves to recommend approval of REZ18-00022, an application submitted by Allen Development, for a rezoning from ID -RP to CH -1 for approximately 3.2 acres of property located at the northwest corner of Moss Ridge Road and Highway 1 subject to the following conditions: 1. Prior to the issuance of a certificate of occupancy, closure and removal of the access road off of Highway 1. 2. No building permit shall be issued for the subject property until the City Council approves a final plat that conforms to the proposed zoning boundaries. 3. General conformance with the concept plan only in that a principal building must Planning and Zoning Commission January 3, 2019 Page 17 of 18 occupy the corner of Moss Ridge Road and Highway 1. 4. Prior to the issuance of a certificate of occupancy, installation of a 10 -foot wide sidewalk along Highway 1, as well as a pedestrian crossing across Moss Ridge Road and pedestrian ramps on the northern and southern portions of Moss Ridge Road. Parsons seconded the motion. Baker suggested adding to condition 2 that a landscaping plan approved by the City Forester. Parsons seconded the amendment. Hensch noted there is two water retention areas on the periphery of the property and the developers know they cannot develop on those so there can be some landscaping decided upon now for at least two sides of the property. He agrees not knowing what will be built can make it difficult, but there can still be a plan for the periphery of the property. Signs recognized the property is surrounded by a wide-open prairie and this development will stick out like a sore thumb so if there is any way to minimize that transition to the development from the prairie he feels that would be appropriate. He does agree that the use for the space is probably exactly what it should be. A vote was taken and the motion carried 6-0 (Martin absent). CONSIDERATION OF MEETING MINUTES: DECEMBER 20, 2018 Signs moved to approve the meeting minutes of December 20, 2018. Parsons seconded. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: None. Adjournment: Townsend moved to adjourn. Parsons seconded. A vote was taken and the motion passed 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018-2019 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 3/15 (W.S.) 4/2 4/5 (W.S) 4/16 4/19 5/3 5/17 6/7 6/21 7/5 8/16 9/6 9/20 10/18 12/20 1/3 BAKER, LARRY -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X O/E X X DYER, CAROLYN O/E X O/E X X X X X O/E X O O/E O X X X FREERKS, ANN X X X X X O/E X X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE O/E X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X X X X X X X X X X X X O/E PARSONS, MAX X X X X X X X X X X X O/E X X X X SIGNS, MARK X X X X X X X X X X X X X X X X THEOBALD JODIE X X X X X X X X O/E TOWNSEND, BILLIE -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X O/E X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member Prepared by: Ray Heitner, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5238 (SUB18-00017) Resolution No. 19-70 Resolution Approving Preliminary Plat Of Cherry Creek, Iowa City, Iowa. Whereas, the owner, Bedrock LLC, filed with the City Clerk the preliminary plat of Cherry Creek Subdivision, Iowa City, Iowa, Johnson County, Iowa; and Whereas, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The preliminary plat of Cherry Creek Subdivision, Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 12th day of March , 20 19 M yor Attest:. it CI y Approved by Cj City Attorney's Office It was moved by Thomas and seconded by Teague the Resolution be adopted, and upon roll call there were: Ayes: X X X x Nays: Absent: Cole Mims X Salih Taylor Teague Thomas Throgmorton Item Number: 11.e. + r ui �1 lat • yyrrmr�� CITY Ok 10WA CITY www.icgov.org March 12, 2019 Resolution Approving Preliminary and Final Plat Of Pigeon Timber Second Addition, A Resubdivision of Lot 2 of Pigeon Timber, Johnson County, IA. ATTACHMENTS: Description 5tat.t. Report with Attachments Planning and Zoning Commission Minutes (02.21.19) Preliminary and Final Plat - Resolution To: Planning and Zoning Commission Item: SUB18-00019 Pigeon Timber Second Addition GENERAL INFORMATION: STAFF REPORT Prepared by: Ray Heitner, Associate Planner Date: 02/21/2019 Applicant: Longsterman Holding LLC 4105 Windsor Ct. Suite 2 Coralville, IA 52241 319-631-4133 aklostermanbuild@aol.com Contact: Aaron Klosterman 4105 Windsor Ct. Suite 2 Coralville, IA 52241 319-631-4133 akolstermanbuild@aol.com Property Owner: Requested Action: Purpose: Location: Location Map: Longsterman Holding LLC 4105 Windsor Ct. Suite 2 Coralville, IA 52241 319-631-4133 aklostermanbuild@aol.com Approval of preliminary and final plat. Construction of three single-family homes. Johnson County, Fringe Area "A" North Corridor. 4354 Treefarm Ln. NE. Size: 3.17 acres Existing Land Use and Zoning Surrounding Land Use and Zoning Comprehensive Plan: Neighborhood Open Space District File Date: 4 Rural residential, R - County Residential North: R — County Residential South: R — County Residential, A — County Agricultural East: R — County Residential West: AR — County Agricultural Residential Iowa City/Johnson County Fringe Area Agreement m December 13, 2018 45 Day Limitation Period: The application was deemed incomplete by Johnson County until supplemental stormwater plans were submitted on 02/01/2019. The new 45 -day limitation period expires on 03/17/2019. BACKGROUND INFORMATION: The applicant, Longsterman Holding LLC, has requested a preliminary and final subdivision plat for the 3.17 -acre project area located at 4353 Treefarm L. NE in unincorporated Johnson County. The requested platting is to re -subdivide the existing Lot 2 into three lots for development of future single- family housing. The existing house on the property's southern end will be removed and rebuilt. Because the subject property is in the area designated within the Iowa City/Johnson County fringe area, the subdivision must be approved simultaneously by the City and by Johnson County. As the subject property is in the fringe area's "A" North Corridor, it is required to conform to the City's Rural Design Standards. The subject property is located about one mile north of the City's projected growth area. The Johnson County Planning and Zoning Commission held a public meeting for the subdivision on February 11, 2019. The Commission recommended approval of the subdivision to the County Board of Supervisors, with the following conditions. 1. The Planning and Zoning Commission's recommendation be subject to the City of Iowa City recommending approval of the application. 2. Verification that woodland mitigation is not necessary; should woodland mitigation be required, then the application would need to be reviewed again by the Planning and Zoning Commission. 3. A revised Stormwater Management plan be submitted by the applicant and approved by PDS staff, prior to approval by the Board of Supervisors. 4. A revised conservation easement be submitted by the applicant and approved by PDS staff, prior to approval by the Board of Supervisors. The subdivision must attain approval by the Iowa City Council before action can be taken by the Johnson County Board. ANALYSIS: Compliance with the Comprehensive Plan: The Fringe Area agreement has designated this area "A" North Corridor of the Fringe Area. The Fringe Area agreement calls for residential housing in this area, and the subject parcel is zoned for residential use under the County zoning map. 3 Furthermore, this project will be a residential infill project, as opposed to a new greenfield residential development. This type of infill development helps to guide new construction away from sensitive areas and features. The resulting density will be approximately (1) dwelling unit per acre, which is appropriate within a County Residential zoning designation. Staff finds the proposed platting to be consistent with the Comprehensive Plan and Fringe Area agreement. Subdivision Design: The proposed subdivision splits the subject property into three separate lots, ranging in size between .78 and 1.01 acres (without right-of-way). The newly built homes will front a private drive that will run northbound from Treefarm Ln. NE. The private drive will be required to conform to the City's Rural Design Standards. Environmentally Sensitive Areas: The plat contains a 0.36 -acre conservation easement, with the purpose of preserving the natural drainageway that runs north to south through the western portion of the subject property. The subject property contains an abundance of woodlands. Planned development of this subdivision will have to conform with County regulations pertaining to sensitive areas development. It is believed that the subdivision will only impact approximately 20% of subject area woodlands, which is permitted under the County's zoning ordinance. The applicant has also conducted an archaeological survey, and has found that no archaeological sites have been reported to the Office of the State Archaeologist within 100 meters of the subject property. Storm Water Management: Stormwater management will be provided by installation of a 2,450 - square foot bioretention cell to control post construction discharge. Additional erosion control measures will be put in place during construction to prevent sediment transfer away from the immediate construction sites. Stormwater management standards will ultimately be required to comply with Johnson County's standards. Sanitary Sewer and Water Service: The subject area does not have access to the City's sanitary sewer system. The three newly platted lots will utilize septic sewer systems, which will be required to conform to the Johnson County Board of Health Rules and Regulations Governing On -Site Wastewater Treatment Systems. Water for the subdivision will be provided by a private well system. NEXT STEPS: If the application for a preliminary and final plat for the Pigeon Timber Second Addition subdivision is approved by the Iowa City Planning and Zoning Commission, then the application will be forwarded on to the Iowa City Council for discussion and action on Tuesday, March 12, 2019. If the application is approved by City Council, it will be heard by the Johnson County Board of Supervisors for final action on Thursday March 21, 2019. A decision from the Iowa City Council must be made before the Johnson County Board of Supervisors can take final action on the application. STAFF RECOMMENDATION: Staff recommends approval of SUB18-00019, an application submitted by Longsterman Holding LLC for a preliminary and final plat of Pigeon Timber Second Addition, a Resubdivision of Lot 2 of Pigeon Timber, a 3 -lot, 3.17 -acre residential subdivision located at 4354 Treefarm Ln. NE, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Zoning Exhibit 3. Preliminary & Final Plat Approved by: ri Danielle Sitzman, AICP, Development Services Coordinator, Department of Neighborhood and Development Services RR R A FR Z r� EDEN DR NE R A a 0.0 CITY CITY OF IOWA CITY W FA Ankh A A A A A, A An application submitted by Longsterman Holding LLC for preliminary and final plat approval for Pigeon Timber .............................•...........• Second Addition, a 3.17 acre, 3 -lot subdivision located' IOWA CITY BOUNDARY at 4354 Treefarm Ln NE. ....................... INDEX LEGEND LOCATION . LOT2 PIGEONTIMBER REQUESTOR. PARON KLOSTERM4N PROPRIETOR LONGSTERNINV HOLDINGS, LLC SURVEYOR j COMPANY HART FREPER C LT PC STATE ST OX T FF N' RETURN TO Rter@hart fredeOnEck mmx(319J ES FC HART -FREDERICK CONSULTANTS P.C. IFC m"' ^+ gr 19em PIC80N an SECONDPAD01710N P�®x roan —M.L nvmrmn mm� ° uat arnm ar w ]mn.an m r mn... FBW [DT 14 Q $. .. 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HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Billie Townsend MEMBERS ABSENT: STAFF PRESENT: Eleanor Dilkes, Ray Heitner, Anne Russett OTHERS PRESENT: Scott Ritter, Jimmy Becker, Ed Cole, Wilfred Nixon, Donna Davis, Jillian Nagle, Sulay Flores, Javier Laguna, Marcial Utalo, Sara Barron, Margarita Rodriguez, Margarita Baltazer, Rafael Morataya, Chris Traeger, Gustavo Caro, Beth Pruessner, Deb Heiken, Alberto Perez, Angelica Ortiz, Alberto Ortiz, Sandra Garcia, Cindy Onnen, Roberto Garcia RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission sets the public hearing on CPA18-00002 for March 7, 2019 By a vote of 7-0 the Commission recommends approval of SUB18-00019, an application submitted by Longsterman Holding LLC for a preliminary and final plat of Pigeon Timber Second Addition, a Resubdivision of Lot 2 of Pigeon Timber, a 3 -lot, 3.17 -acre residential subdivision located at 4354 Treefarm Ln. NE, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. Hensch called the meeting to order at 7:00 PM PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING/DEVELOPMENT ITEMS (SUB18-00019): An application for a preliminary and final plat, submitted by Longsterman Holding, LLC, for Pigeon Timber Second Addition, A Resubdivision of Lot 2 of Pigeon Timber, a 3.17 - acre, 3- lot residential subdivision located at 4354 Treefarm Lane NE in Johnson County, IA. Heitner presented the staff report and started by showing an aerial view of the subject property which is approximately half a mile east of Prairie DuChien Road in unincorporated Johnson County. The subject property is currently zoned County Residential and the surrounding zoning of the subject parcel either County Residential or County Agricultural Residential. The request is to re -subdivide a 3.17 acre lot into three new lots for future single family housing. The subject property is located in the Iowa City/Johnson County Fringe Area A -North Corridor and properties that are located within this designation are subject to residential zoning requirements of Johnson County however subdivisions must also be approved by the Iowa City Planning & Zoning Planning and Zoning Commission February 21, 2019 Page 2 of 4 Commission and any infrastructure improvements must meet the rural design standards that are outlined in Appendix A of the Fringe Area Agreement. Heitner stated the Johnson County Planning and Zoning Commission met on this issue on February 11, 2019, and recommended approval of the subdivision to their Board of Supervisors with the following four conditions: 1. The Planning and Zoning Commission's recommendation be subject to the City of Iowa City recommending approval of the application. 2. Verification that woodland mitigation is not necessary; should woodland mitigation be required, then the application would need to be reviewed again by the Planning and Zoning Commission. 3. A revised Storm water Management plan be submitted by the applicant and approved by Planning Development Services (PDS) staff, prior to approval by the Board of Supervisors. 4. A revised conservation easement be submitted by the applicant and approved by PDS staff, prior to approval by the Board of Supervisors. The subdivision must attain approval by the Iowa City Council before final action can be taken by the Johnson County Board. Heitner showed more pictures of the subject property with respect to how it is situated in the Fringe Area. He showed the proposed preliminary and final plats and noted the area that would be a new access easement for access to the properties on lots 2 and 3. With respect to environmental and sensitive areas there will be a 0.36 -acre conservation easement, with the purpose of preserving the natural drainageway that runs north to south through the western portion of the subject property. Currently it is estimated that only about 20% of the subject areas woodlands would be impacted by this development and Johnson County ordinance allows up to 25% to be impacted before a mitigation plan is required. The applicant has also conducted an archaeological survey, and has found that no archaeological sites have been reported to the Office of the State Archaeologist within 100 meters of the subject property. With respect to water and sewer service, water service will be provided by a private well system in the area and the lots will use septic sewer systems. Storm water management will be provided by the insulation of a 2,450- square foot bioretention cell. Next steps pending approval of this application this evening will be Iowa City Council review and approval of the application followed by final review by the Johnson County Board of Supervisors. Staff recommends approval of SUB18-00019, an application submitted by Longsterman Holding LLC for a preliminary and final plat of Pigeon Timber Second Addition, a Resubdivision of Lot 2 of Pigeon Timber, a 3 -lot, 3.17 -acre residential subdivision located at 4354 Treefarm Ln. NE, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. Signs asked about what appears to be an existing building at the bottom of the proposed lot and if it will be removed. Heitner confirmed it will be removed and replaced to another location. Hensch opened the public hearing. Scott Ritter (Harford Consultants) came forward on behalf of the applicant to answer any Planning and Zoning Commission February 21, 2019 Page 3 of 4 questions the Commission may have. He did note the building Signs was asking about was a house and it will remain where it is, there are two additions on the house which are not in good shape and those will be removed and the remaining house will not be in the way of the new access easement. Hensch asked about the storm water management issue noting there will be a 2,450- square foot bioretention cell and asked what a bioretention cell is. Ritter noted there are slopes going down to the cell, there will be a rock bed with a pipe that carries the water both ways to the outlets north and south. The system slows down the water and allows the water exiting is supposed to be better than the water coming in controlling both the quantity and quality of the water. Hensch closed the public hearing. Parsons moved to recommend approval of SUB18-00019, an application submitted by Longsterman Holding LLC for a preliminary and final plat of Pigeon Timber Second Addition, a Resubdivision of Lot 2 of Pigeon Timber, a 3 -lot, 3.17 -acre residential subdivision located at 4354 Treefarm Ln. NE, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. Martin seconded the motion. A vote was taken and the motion carried 7-0. Adjournment: Parsons moved to adjourn. Signs seconded. A vote was taken and the motion passed 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2018 -2019 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member (W.S) 4/16 4/19 5/3 5/17 6/7 6/21 7/5 8/16 9/6 9/20 10/18 12/20 1/3 1/17 (W.S.) 2/4 2/21 BAKER, LARRY -- -- -- -- -- -- -- -- -- -- -- -- X X X X O/E X X X X X DYER, CAROLYN X X X X X O/E X O O/E O X X X O/E X X F RE E R KS, A N N X X O/E X X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- HENSCH, MIKE X X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X X X X X X X X X O/E X O/E X PARSONS, MAX X X X X X X X X O/E X X X X X X X SIGNS, MARK X X X X X X X X X X X X X X X X TH E O B A L D, J O DI E X X X X X O/E -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- TO W N S E N D B I L LI E -- -- -- -- -- -- -- -- -- -- -- -- X X X X X O/E X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member Page 22 of ks Prepared by. Ray Hehner, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (318) 356-5238 (SUB18-00018) Resolution No. 19-71 Resolution Approving Preliminary and Final Plat Of Pigeon Timber Second Addition, A Resubdivision of Lot 2 of Pigeon Timber, Johnson County, Iowa. Whereas, the owner, Longsterman Holdings, LLC, filed with the City Clerk the preliminary and final Plat of Pigeon Timber Second Addition, A Resubdivision of Lot 2 of Pigeon Timber, located in unincorporated Johnson County, Iowa; and Whereas, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary and final plat and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary and final plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary and final plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa, and with the requirements outlined in the Fringe Area "A" North Corridor as stated in the City's Iowa CitytJohnson County Fringe Area Agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The preliminary and final plat of Pigeon Timber Second Addltion Subdivision, located in unincorporated Johnson County, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be afflxed to the final plat after passage and approval by law. The City Clerk shall certify and send plat and supporting documents to the office of Planning and Zoning of Johnson County, Iowa. All recording expense is the responsibility of the owner/subdivider. Passed and approved this 12th day of March 2019 M or Attest:4Y46le rk Approved by City Attorney's Office Book: 5888 Page: 599 Seq:22 Page 23 of 28 Resolution No. 19-71 Page 2 It was moved by Teague and seconded by Mims Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: F x x x x x x '��iC-'. Salih Taylor Teague Thomas Throgmorton the Book: 5888 Page: 699 Seq:23 11.e' Prepared by: Ray Heitner, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 3565238 (SUB18-00019) Resolution No. 19-71 Resolution Approving Preliminary and Final Plat Of Pigeon Timber Second Addition, A Resubdivision of Lot 2 of Pigeon Timber, Johnson County, Iowa. Whereas, the owner, Longsterman Holdings, LLC, filed with the City Clerk the preliminary and final plat of Pigeon Timber Second Addition, A Resubdivision of Lot 2 of Pigeon Timber, located in unincorporated Johnson County, Iowa; and Whereas, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary and final plat and recommended approval; and Whereas, the Planning and Zoning Commission examined the preliminary and final plat and, after due deliberation, recommended acceptance and approval of the plat; and Whereas, the preliminary and final plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa, and with the requirements outlined in the Fringe Area "A" North Corridor as stated in the City's Iowa City/Johnson County Fringe Area Agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The preliminary and final plat of Pigeon Timber Second Addition Subdivision, located in unincorporated Johnson County, Iowa, is hereby approved. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall certify and send plat and supporting documents to the office of Planning and Zoning of Johnson County, Iowa. All recording expense is the responsibility of the owner/subdivider. Passed and approved this 12th day of March , 2019. M4or Approved by Attest:.-�2,IZ„nra�l`kQs City Clerk /� City Attorney's Office�� / Resolution No. 19-71 Page 2 It was moved by Teague and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Cole x Mims _ X Salih x Taylor x Teague x Thomas x Throgmorton Item 11.e Pigeon Timber Second Addition - Preliminary and Final Plat SU B18-00019 Resolution approving Preliminary and Final Plat of Pigeon Timber Second Addition, a resubdivision of Lot 2 of Pigeon Tiber, Johnson County, Iowa. L I I I I I WMSER DIRECTION PI6TANCE Ll N AO OH P E N 020329' E 3311 (M) 3336'P) L2 N 00 3 3' E N oz ac a' E 1 i 8, IN, ',eL LI N n0 3 fE I L4 N UVJ-, 3 E 1 LE N 89 el 3 S 87 3906 E 'I L6 s 00R6'I '• ul 49 w W L7 N 0J-06 '1' E E L9 s 1 11 36 1 S 7-W 2 1 "L L9 l E L ' 1 ' L_0 N 2 5 9 E 33L LII N 1 '1 N 3 e44 3 n Nl -dw !l LP S 11 E l...n.' L3 E c L4 N E L'., LB c 3 5 E 2 L19 S c '3.erP' �I I I I Bbd lw Kemp .................---xgrm'IrE Ia w TRACT 1 l CENSERYATIRN EASEMENT KK]W FOiY R.6 H, CC DIC iTIOM _SYd'Si2i•E 24I.23'(M) SA794111E MA)1,R)� IIIA 1 } o e a y 3 g I W 100 RCAF � 0.22 <CRE n pu 1 .till LOT I E � �' a'�• �J p1G1 �7` R�1bAl'E 510w, .8fi L ' 1 ' i � �2 ffi , I/2 il� F N bj t 1110 _ _ J 2 ACRE � P 8 C2E P.O. L 1 -•! �+ VFflRT RD.-'' t - i�sse (5 ...... e4nr raa � 1 } o e G (2 AL i I 1 LOT I E �' a'�• �J p1G1 �7` I L ' 1 ' �I � �2 I , i J E4thlmn d GANs . SUB[ _ _ RK. - - crlsi MG ° rvY �+ VFflRT RD.-'' t - i�sse Iau--16a� W 7A3. rREEF i a 0 30' TRA(,Z } E 93 �I M' X 2D' WELL SITE l [ENTERED ON LINE R , . SUB[ RK. - - crlsi MG ° rvY R1dNa L Yestre I s TRACT 4 7b' RCIM EXISTING-DMMLNITI WELL SEE YELL AGREEMENT L r RK 343 P5 365 ERSEMFMT PA ' R R R R A A AR ARARAR R rARA �ON% AR R iR R A 2 R RR A A AR RAR P,!; iTREEFARM RR j AR e.r LN NE R A R A !� R 92l� R R R A A A R F Z, RFEDEN" DR ME A R R A A A P. U q r 320TH ST NE R R z: R R �A R R keA An appli�aLiun submitted by Longsteraian Holding LLC for preliminary and final plat approval for Pigeon Timber Second Additfon, a 3.17 acre, 3 -lot subdivision located at 4354 Treefarm Ln NE. i A 0 4" A CITY OF IOWA CITY A d t r p A A A A A A A IOFVA CITY BOUNDARY Environmentally Sensitive Areas A 0.36 -acre conservation easement will be provided on the property's west side to preserve a natural drainageway. Only 20% of the subject area's woodlands will be impacted. No further archaeological work recommended. r � s it'' i wai a a i Icr PlGEObIGI i F IT r y t i S C�+SEFFgiIpN E SEME i ani..—" •` 9 A LENTERED , aLl r � s it'' i wai a a i Icr PlGEObIGI i F IT r y t i S Water and Sewer Service Water service will be provided by a private well system. The lots will have to use a septic sewer system for sanitary sewer use. Stormwater management will be provided with installation of a 2,450 sq. ft. bioretention cell. LF .E- -I I E� ., .L.r1TO, IEk.. y �, - E EL ,.. Ill�ll�llillA' E E'.i \ \ ,Err r L -Ll iI -L TEE TELE- E 0 DI ELS LL Ev n Johnson County Planning & Zoning Iowa City Planning & Zoning City Council & Final Plat Review and Approval -Preliminary Final Review by Johnson County Board of Supervisors Planning Commission Recommendation The Planning & Zoning Commission recommends approval of SUB18-19, an application submitted by Longsterman Holding LLC for a preliminary and final plat of Pigeon Timber Second Addition, a Resubdivision of Lot 2 of Pigeon Timber, a 3 -lot, 3.17 -acre residential subdivision located at 4354 Treefarm Ln. NE, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. Item Number: 12. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution instituting proceedings to take additional action for the issuance of not to exceed $410,000 General Obligation Bonds Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type Resolution to institute proceedings Executive Summary: This is one of four separate resolutions to institute proceedings for the issuance of the 2019 General Obligation Bonds to be considered by the City Council following four separate public hearings. See attachment for project schedule by hearing for the 2019 General Obligation Bonds. All of the bonds are combined into one issue for sale and bidding: the 2019 GO Bond issue, which is a tax-exempt general obligation bond issue. There are two additional resolutions pertaining to this issue: 1) directing the advertisement for sale and electronic bidding procedures, and 2) authorization to levy taxes for the payment. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, of Ahlers & Cooney, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,400,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution to institute proceedings 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 a ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $410,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton , in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: 3 a l ih Vacant: None - 1 - The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $410,000 General Obligation Bonds, in order to provide funds to pay the costs of improvement, remodeling and equipping of city buildings, including the Robert A. Lee Recreation Center, for general corporate purposes, and that notice of the proposal to issue the Bonds and the right to petition for an election had been published as provided by Section 384.26 of the Code of Iowa, and the Mayor then asked the City Clerk whether any petition had been filed in the Clerk's Office, in the manner provided by Section 362.4 of the Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing the Bonds be submitted to the qualified electors of the City. The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the City to the issuance of the Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed. -2- The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Mims introduced and delivered to the Clerk the Resolution hereinafter set out entitled 'RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $410,000 GENERAL OBLIGATION BONDS", and moved: Ell that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at M. on the day of , 2019, at this place. Council Member Cole seconded the motion. The roll was called and the vote was, AYES: Cole, Mims, Taylor, Thomas, Throgmorton ABSENT: Salih NAYS: Whereupon, the Mayor declared the measure duly adopted. Resolution No. 19-72 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $410,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the City Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $410,000 General Obligation Bonds, for the general corporate purposes, in order to provide funds to pay the costs of improvement, remodeling and equipping of city buildings, including the Robert A. Lee Recreation Center, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Bonds; and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof. -3- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $410,000 General Obligation Bonds, for the foregoing general corporate purposes. Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Bonds. The amounts so advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted. PASSED AND APPROVED this 12th day of March, 2019. Mayor ATTEST: fn City Cferk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March 2019. ,ecG-P City Clerk, City of Io City, State of Io (SEAL) 0 156649 1 -1\1 0714-13 3W I Item Number: 13. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution instituting proceedings to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution to institute proceedings Executive Summary: There are four separate resolutions to institute proceedings for the issuance of the 2019 General Obligation Bonds to be considered by the City Council following four separate public hearings. Attached is a project schedule by hearing for the 2019 General Obligation Bonds. All of the bonds are combined into one issue for sale and bidding: the 2019 GO Bond issue, which is a tax-exempt general obligation bond issue. There are two additional resolutions pertaining to this issue: 1) directing the advertisement for sale and electronic bidding procedures, and 2) authorization to levy taxes for the payment. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory of Ahlers & Cooney, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,400,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution to institute proceedings 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 13 ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $700,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton , in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: Vacant: None -I- The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, in order to provide funds to pay the costs of improvement and equipping of the Public Works Facility, for general corporate purposes, and that notice of the proposal to issue the Bonds and the right to petition for an election had been published as provided by Section 384.26 of the Code of Iowa. The Mayor then asked the City Clerk whether any petition had been filed in the Clerk's Office, in the manner provided by Section 362.4 of the Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing the Bonds be submitted to the qualified electors of the City. The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the City to the issuance of the Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed. -2- The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Mims introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS", and moved: 0 that the Resolution be adopted. ❑ to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at M. on the day of , 2019, at this place. Council Member the vote was, Cole seconded the motion. The roll was called and AYES: Cole, Mims, Taylor, Teague, Thomas, Throgmorton ABSENT: Salih NAYS: None Whereupon, the Mayor declared the measure duly adopted. Resolution No. 19-73 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the City Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $700,000 General Obligation Bonds, for the general corporate purposes, in order to provide funds to pay the costs of improvement and equipping of the Public Works Facility, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Bonds; and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof. -3- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $700,000 General Obligation Bonds, for the foregoing general corporate purposes. Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Bonds. The amounts so advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted. PASSED AND APPROVED this 12th day of March, 2019. ATTEST: y/': GCP/ � S' - City Clerk M or WE CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March 2019. City Clerk, City of Iow City, State of Io a (SEAL) 01566494-1\10714-133W2 Item Number: 14. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution instituting proceedings to take additional action for the issuance of not to exceed $490,000 General Obligation Bonds Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution to institute proceedings Executive Summary: There are four separate resolutions to institute proceedings for the issuance of the 2019 General Obligation Bonds to be considered by the City Council following four separate public hearings. Attached is a project schedule by hearing for the 2019 General Obligation Bonds. All of the bonds are combined into one issue for sale and bidding: the 2019 GO Bond issue, which is a tax-exempt general obligation bond issue. There are two additional resolutions pertaining to this issue: 1) directing the advertisement for sale and electronic bidding procedures, and 2) authorization to levy taxes for the payment. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, of Ahlers & Cooney, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,400,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution to Institute Proceedings 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $490,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton . in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: Vacant: None -1- The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $490,000 General Obligation Bonds, in order to provide funds to pay the costs of trail improvements along Highway 1 between Sunset Street and Mormon Trek Boulevard, for general corporate purposes, and that notice of the proposal to issue the Bonds and the right to petition for an election had been published as provided by Section 384.26 of the Code of Iowa, and the Mayor then asked the City Clerk whether any petition had been filed in the Clerk's Office, in the manner provided by Section 362.4 of the Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing the Bonds be submitted to the qualified electors of the City. The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the City to the issuance of the Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed. -2- The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Mims introduced and delivered to the Clerk the Resolution hereinafter set out entitled 'RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $490,000 GENERAL OBLIGATION BONDS", and moved: ❑X that the Resolution be adopted. to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at M. on the day of 2019, at this place. Council Member the vote was, Cole seconded the motion. The roll was called and AYES: Cole, Mims, Taylor, Teague, Thomas, Throgmorton ABSENT: Salih NAYS: None Whereupon, the Mayor declared the measure duly adopted. Resolution No. 19-74 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $490,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the City Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $490,000 General Obligation Bonds, for the general corporate purposes, in order to provide funds to pay the costs of trail improvements along Highway 1 between Sunset Street and Mormon Trek Boulevard, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Bonds; and no petition was filed calling for a referendum thereon. The following action is now considered to be in the best interests of the City and residents thereof. -3- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $490,000 General Obligation Bonds, for the foregoing general corporate purposes. Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Bonds. The amounts so advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted. PASSED AND APPROVED this 12th day of March, 2019. ATTEST: C _P City Clerk M or M CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March 2019. I City Clerk, City of IOW d City, State of Io a (SEAL) 01566495-1\10714-133W3 Item Number: 15. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution instituting proceedings to take additional action for the issuance of not to exceed $11,800,000 General Obligation Bonds Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Adopted as part of the FY2019 Revised Budget and 2019-2023 Capital Improvement Program Recommendations: Staff: Approval Commission: N/A Attachments: Project schedule by hearing type; Resolution to institute proceedings Executive Summary: There are four separate resolutions to institute proceedings for the issuance of the 2019 General Obligation Bonds to be considered by the City Council following four separate public hearings. Attached is a project schedule by hearing for the 2019 General Obligation Bonds. All of the bonds are combined into one issue for sale and bidding, the 2019 GO Bond issue, which is a tax-exempt general obligation bond issue. There are two additional resolutions pertaining to this issue: 1) directing the advertisement for sale and electronic bidding procedures, and 2) authorization to levy taxes for the payment. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to adopt the 2019 capital improvement program on March 12, 2019. The City's bond attorney, Mark Cory, of Ahlers & Cooney, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2019 General Obligation Bond issue have a total combined issuance amount of not to exceed $13,400,000 for projects totaling $13,062,000. The difference between the two amounts is the estimated bond issuance costs. ATTACHMENTS: Description 2019 GO Bond Project Schedule by Hearing Type Resolution to Institute Proceedings 2019 General Obligation Bonds Project Schedule by Hearing Type Essential Proiect Name Description Purpose General General General Purpose- Purpose- urpose- Purpose- Purpose- Public Works Buildinas Trails Buildina GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 ADA renovations for the Robert A. Lee Recreation Center ADA Recreation Center including renovations Improvements for the racquetball court, signage, locker $ 400,000 rooms, second floor restrooms, kitchen and offices. Solar Panels at Public Works To construct solar panels at the public $ 700,000 Facility works facility Stabilization of the west bank of the Iowa West Riverbank Stabilization River from Benton Street to Hwy 6. $ 270,000 Phase 3of the Riverfront Crossings Park Riverfront Crossings Park in Riverfront Crossings District which $ 950,000 Development Dment adds lighting, electrical, and signage. Construct a 10' wide sidewalk along IA Highway 1 Sidewalk/Trail Hwy 1 between Sunset Street and $ 477,000 Mormon Trek Boulevard. Replace park shelter, restrooms, playground, creek restoration, and Willow Creek/Kiwanis Park signage. To upgrade access paths, add $ 800,000 Improvements physical accessibility elements and surfacing for a portion of playground. To update the Blackhawk mini park and the east and west wings of the Pedestrian Mall Reconstruction pedestrian mall including replacing brick $ 3,650,000 pavers, new landscape and lighting, enhanced fountain lighting , and a performance stage. Add a playground on hillside between Lower City Park Adventure Upper and Lower City Park to replace $ 850,000 Playground Lower City Park playground and amusement park rides. To construct a new arterial roadway from McCollister Blvd - Gilbert to Gilbert Street to Sycamore Street which $ 4,410,000 Sycamore also includes sidewalks, water main, storm sewer intakes and pipinq. Remove and replace the existing culverts with new concrete box culverts Prentiss Street Bridge which includes replacement of creek $ 555,000 Replacement slope protection, storm sewer along Prentiss Street, and street pavement. GO Bond 2019 Project Totals Public Hearing Amount $11,485,000 $ 400,000 $ 477,000 $ 700,000 $ 13,062,000 $11,800,000 $ 410,000 $ 490,000 $ 700,000 $ 13,400,000 )5 - ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA Not to Exceed $11,800,000 General Obligation Bonds. Public hearing on the issuance. Resolution instituting proceedings to take additional action. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton , in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: Vacant: None -I- The Mayor announced that this was the time and place for the public hearing and meeting on the matter of the issuance of not to exceed $11,800,000 General Obligation Bonds, in order to provide funds to pay the costs of: a) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of any street improvements, bridges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes; b) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, including the deepening, widening, alteration, change, diversion, or other improvement of watercourses, within or without the city limits, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements; and C) rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks, for essential corporate purposes, and that notice of the proposal to issue the Bonds had been published as provided by Section 384.25 of the Code of Iowa. The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the City to the issuance of the Bonds. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the issuance of the Bonds and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) Whereupon, the Mayor declared the hearing on the issuance of the Bonds to be closed. -2- The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Mims introduced and delivered to the Clerk the Resolution hereinafter set out entitled 'RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $11,800,000 GENERAL OBLIGATION BONDS", and moved: FRI that the Resolution be adopted. F] to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at .M. on the day of , 2019, at this place. Council Member Cole seconded the motion. The roll was called and the vote was, AYES: Cole, Mims, Taylor, Teague, Thomas, Throgmorton ABSENT: Salih NAYS: None Whereupon, the Mayor declared the measure duly adopted. Resolution No. 19-75 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $11,800,000 GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice published as required by law, the City Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of not to exceed $11,800,000 General Obligation Bonds, for the essential corporate purposes, in order to provide funds to pay the costs of. a) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of any street improvements, bridges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes; -3- b) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, including the deepening, widening, alteration, change, diversion, or other improvement of watercourses, within or without the city limits, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements; and c) rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks, and has considered the extent of objections received from residents or property owners as to the proposed issuance of Bonds; and following action is now considered to be in the best interests of the City and residents thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council does hereby institute proceedings and take additional action for the authorization and issuance in the manner required by law of not to exceed $11,800,000 General Obligation Bonds, for the foregoing essential corporate purposes. Section 2. This Resolution shall serve as a declaration of official intent under Treasury Regulation 1.150-2 and shall be maintained on file as a public record of such intent. It is reasonably expected that the general fund moneys may be advanced from time to time for capital expenditures which are to be paid from the proceeds of the above Bonds. The amounts so advanced shall be reimbursed from the proceeds of the Bonds not later than eighteen months after the initial payment of the capital expenditures or eighteen months after the property is placed in service. Such advancements shall not exceed the amount authorized in this Resolution unless the same are for preliminary expenditures or unless another declaration of intention is adopted. PASSED AND APPROVED this 12th day of March, 2019. Mayor ATTEST: 'JZ LLP City derk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March , 2019. City Clerk, City of Io a City, State of w (SEAL) 01566497-1\10714-133\14 Item Number: 16. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution authorizing the issuance of $13,240,000 General Obligation bonds, series 2019, and levying a tax for the payment thereof. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: To be included as part of the Fiscal Year 2020 certified budget and levied as part of the fiscal year 2020 property tax levy. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This resolution approves the levy requirements for the 2019 General Obligation bonds. When the Bonds are issued, the authorizing resolution will incorporate this levy which will be updated based on the actual rates from the sale. It is essential that the Resolution be adopted and filed with the Johnson County Auditor prior to April 1, 2019. The Resolution must also be adopted and filed prior to certification of the budget. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council is scheduled to hold public hearings and direct the sale of the 2019 General Obligation bonds on March 12. The City Council is also scheduled to hold hearings and adopt the revised 2019 budget and the proposed 2020 budget on March 12. The necessary City Council actions required to affect the issuance of the 2019 GO Bonds are provided to the City by the City's bond counsel, R. Mark Cory of Ahlers & Cooney. This resolution satisfies the levy requirements as required by Iowa Code Chapter 76. ATTACHMENTS: Description Resolution M ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA $13,240,000 General Obligation Bonds, Series 2019. Resolution authorizing the issuance and levying a tax for the payment thereof. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY. March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton , in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: Vacant: None -I- Council Member Thomas introduced the following Resolution entitled "RESOLUTION AUTHORIZING THE ISSUANCE OF $13,240,000 GENERAL OBLIGATION BONDS, SERIES 2019, AND LEVYING A TAX FOR THE PAYMENT THEREOF", and moved that the same be adopted. Council Member Cole seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Mims, Taylor, Teague, Thomas, Throgmorton ABSENT: Salih NAYS: None Whereupon, the Mayor declared the Resolution duly adopted as follows: Resolution No. 19-76 RESOLUTION AUTHORIZING THE ISSUANCE OF $13,240,000 GENERAL OBLIGATION BONDS, SERIES 2019, AND LEVYING A TAX FOR THE PAYMENT THEREOF WHEREAS, the City of Iowa City, State of Iowa ("Issuer"), is a municipal corporation, organized and existing under the Constitution and laws of the State of Iowa, and is not affected by any special legislation; and WHEREAS, the Issuer is in need of funds to pay costs of: a) improvement, remodeling and equipping of city buildings, including the Robert A. Lee Recreation Center; b) improvement and equipping of the Public Works Facility; c) trail improvements along Highway 1 between Sunset Street and Mormon Trek Boulevard; d) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of any street improvements, bridges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes; -2- e) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, including the deepening, widening, alteration, change, diversion, or other improvement of watercourses, within or without the city limits, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements; and f) rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks, (the "Project"), and it is deemed necessary and advisable that General Obligation Bonds, Series 2019, in the amount of $13,240,000 be issued; and WHEREAS, the City Council has taken such acts as are necessary to authorize issuance of the Bonds. NOW, THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. Authorization of the Issuance. General Obligation Bonds, Series 2019, in the - amount of $13,240,000 shall be issued pursuant to the provisions of Iowa Code Sections 384.25, 384.26 and 384.28 for the purposes covered by the hearing. Section 2. Levy of Annual Tax. For the purpose of providing funds to pay the principal and interest as required under Chapter 76.2, there is levied for each future year the following direct annual tax upon all the taxable property in the City of Iowa City, State of Iowa, to wit: FISCAL YEAR (JULY 1 TO JUNE 30) AMOUNT YEAR OF COLLECTION $4,370,213 2019/2020 $1,199,995 2020/2021 $1,195,108 2021/2022 $1,197,820 2022/2023 $1,199,170 2023/2024 $1,199,620 2024/2025 $1,197,647 2025/2026 $1,198,685 2026/2027 $1,181,425 2027/2028 $1,172,375 2028/2029 -3- Principal and interest coming due at any time when the proceeds of the tax on hand are insufficient to pay the amount due shall be promptly paid when due from current funds available for that purpose and reimbursement must be made. Section 3. Amendment of Levy of Annual Tax. Based upon the terms of the future sale of the Bonds to be issued, this Council will file an amendment to this Resolution ("Amended Resolution") with the County Auditor. Section 4. Filing. A certified copy of this Resolution shall be filed with the County Auditor of County of Johnson, State of Iowa, who shall, pursuant to Iowa Code Section 76.2, levy, assess and collect the tax in the same manner as other taxes and, when collected, these taxes shall be used only for the purpose of paying principal and interest on the Bonds. PASSED AND APPROVED this 12th day of March, 2019. 4n� 6 - MaiYor ATTEST: City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March 2019. City Clerk, City of Iowh 9 - City, State of Io a (SEAL) 01566773-1\10714-133 COUNTY AUDITOR'S CERTIFICATE I, Air k F' fh r Q j t 1s W,"lu ty Auditor of Johnson County, State of Iowa, hereby certify that on the fq4 U day of /11, , 4 , 2019 there was filed in my office the Resolution of the City Council of the City of Iowa City, State of Iowa, adopted on the 12th day of March, 2019, such Resolution levying a tax for the purpose of paying principal and interest on $13,240,000 of General Obligation Bonds, Series 2019, and authorizing the issuance of the Bonds. �ti (COUNTY SEAL) CountyAuditor Johns ounty tate of IOWA U� 01566773-1\10714-133 Item Number: 17. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution directing the advertisement for sale of $13,240,000 (dollar amount subject to change) General Obligation Bonds, Series 2019, and approving electronic bidding procedures. Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: These bonds are included as part of the revised 2019 budget. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution directing the advertisement for sale and approving electronic bidding procedures Executive Summary: The City will receive bids on May 7 for General Obligation Bonds, Series 2019. The City Council will receive a summary of those bids that night and then consider approval of the lowest bid. Background /Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The 2019 capital improvement program will be considered for approval by the City Council on March 12, 2019. The 2019 projects funded from general obligation bonds total $13,062,000. With issuance costs and contingencies, the anticipated funding requirements total $13,240,000. These amounts are subject to change depending on the bids received. The results of the bond sale will be summarized and the bidder of the lowest interest rate will be recommended to be awarded the sale. ATTACHMENTS: Description Resolution l7 - ITEMS TO INCLUDE ON AGENDA FOR MARCH 12, 2019 CITY OF IOWA CITY, IOWA $13,240,000 (Dollar Amount Subject to Change) General Obligation Bonds, Series 2019. Resolution directing the advertisement for sale and approving electronic bidding procedures. NOTICE MUST BE GIVEN PURSUANT TO IOWA CODE CHAPTER 21 AND THE LOCAL RULES OF THE CITY March 12, 2019 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Cole, Mims, Taylor, Teague, Thomas, Throgmorton Absent: Salih Vacant: None -1- Council Member Mims introduced the following Resolution entitled "RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $13,240,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) GENERAL OBLIGATION BONDS, SERIES 2019, AND APPROVING ELECTRONIC BIDDING PROCEDURES" and moved its adoption. Council Member Thomas seconded the Resolution to adopt. The roll was called and the vote was, AYES: Cole, Mims, Taylor, Teague, Thomas, Throgmorton ABSENT: NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No.19-77 RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $13,240,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) GENERAL OBLIGATION BONDS, SERIES 2019, AND APPROVING ELECTRONIC BIDDING PROCEDURES WHEREAS, the City is in need of funds to pay costs of improvement, remodeling and equipping of city buildings, including the Robert A. Lee Recreation Center, general corporate purposes, and it is deemed necessary and advisable that General Obligation Bonds, to the amount of not to exceed $410,000 be authorized for said purposes; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, pursuant to notice published as required by Section 384.26 of the Code of Iowa, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for general corporate purposes in the amount as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of said Bonds for such purposes; and WHEREAS, the City is in need of funds to pay costs of improvement and equipping of the Public Works Facility, general corporate purposes, and it is deemed necessary and advisable that General Obligation Bonds, to the amount of not to exceed $700,000 be authorized for said purpose; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and -2- WHEREAS, pursuant to notice published as required by Section 384.26 of the Code of Iowa, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for general corporate purposes in the amount as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of said Bonds for such purposes; and WHEREAS, the City is in need of funds to pay costs of trail improvements along Highway 1 between Sunset Street and Mormon Trek Boulevard, a general corporate purpose, and it is deemed necessary and advisable that General Obligation Bonds, to the amount of not to exceed $490,000 be authorized for said purpose; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, pursuant to notice published as required by Section 384.26 of the Code of Iowa, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for a general corporate purpose in the amount as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of said Bonds for such purpose; and and WHEREAS, the Issuer is in need of funds to pay costs of: a) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys and public grounds, and market places, and the removal and replacement of dead or diseased trees thereon; the construction, reconstruction, and repairing of any street improvements, bridges, grade crossing separations and approaches; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, culverts, retaining walls, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices; and the acquisition of any real estate needed for any of the foregoing purposes; b) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, including the deepening, widening, alteration, change, diversion, or other improvement of watercourses, within or without the city limits, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements; and c) rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks; -3- WHEREAS, pursuant to notice published as required by Section 384.25 of the Code of Iowa, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for essential corporate purposes in the amount as above set forth, and the Council is therefore now authorized to proceed with the issuance of said Bonds for such purposes; and WHEREAS, pursuant to Section 384.28 of the Code of Iowa, it is hereby found and determined that the various general obligation bonds authorized as hereinabove described shall be combined for the purpose of issuance in a single issue of $13,240,000 (dollar amount subject to change) General Obligation Bonds as hereinafter set forth; and WHEREAS, the Council has received information from its Municipal Advisor evaluating and recommending the procedure hereinafter described for electronic, facsimile and intemet bidding to maintain the integrity and security of the competitive bidding process and to facilitate the delivery of bids by interested parties; and WHEREAS, the Council deems it in the best interests of the City and the residents thereof to receive bids to purchase such Bonds by means of both sealed and electronic intemet communication. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That the receipt of electronic bids by facsimile machine and through the SpeerAuction Competitive Bidding System described in the Notice of Sale are hereby found and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering at public sale. Section 2. That General Obligation Bonds, Series 2019, of City of Iowa City, State of Iowa, in the amount of $13,240,000 (dollar amount subject to change), to be issued as referred to in the preamble of this Resolution, to be dated June 4, 2019, be offered for sale pursuant to the published advertisement. Section 3. That the Clerk is hereby directed to publish notice of sale of the Bonds at least once, the last one of which shall be not less than four clear days nor more than twenty days before the date of the sale. Publication shall be made in the "Iowa City Press -Citizen", a legal newspaper, printed wholly in the English language, published within the county in which the Bonds are to be offered for sale or an adjacent county. The notice is given pursuant to Chapter 75 of the Code of Iowa, and shall state that this Council, on the 7th day of May, 2019, at 7:00 P.M., will hold a meeting to receive and act upon bids for said Bonds, which bids were previously received and opened by City Officials at 10:00 A.M. on said date. The notice shall be in substantially the following form: -4- (To be published between April 18, 2019 and May 2, 2019, inclusive) NOTICE OF BOND SALE Time and Place of Sealed Bids. Bids for the sale of Bonds of the City of Iowa City, State of Iowa, hereafter described, must be received at the office of the Finance Director, City Hall, 410 E. Washington, Iowa City, Iowa 52440 (the "Issuer") before 11:00 o'clock A.M as indicated below on the 7' day of May, 2019. The bids will then be publicly opened and referred for action to the meeting of the City Council in conformity with the TERMS OF OFFERING. The Bonds: The Bonds to be offered are the following: GENERAL OBLIGATION BONDS, SERIES 2019, in the amount of $13,240,000*, to be dated June 4, 2019, (the "Bonds"). *Subject to principal adjustment pursuant to official Terms of Offering. Manner of Bidding: Open bids will not be received. Bids will be received in any of the following methods: Sealed Bidding: Sealed bids may be submitted and will be received at the office of the Finance Director at City Hall, 410 E. Washington, Iowa City, Iowa 52440. Electronic Internet Bidding: Electronic internet bids will be received at the office of the Finance Director at City Hall, 410 E. Washington, Iowa City, Iowa 52440. The bids must be submitted through the SPEERAUCTION competitive bidding system. Electronic Facsimile Bidding: Electronic facsimile bids will be received at the office of the Finance Director at City Hall (facsimile number: 319-341-4008) and/or the City's Municipal Advisor, Speer Financial, Inc. (facsimile number: 319-291-8628). Electronic facsimile bids will be treated as sealed bids. Consideration of Bids: After the time for receipt of bids has passed, the close of sealed bids will be announced. Sealed bids will then be publicly opened and announced. Finally, electronic internet bids will be accessed and announced. Sale and Award: The sale and award of the Bonds will be held at the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa at a meeting of the City Council on the above date at 7:00 o'clock P.M. Official Statement: The Issuer has issued an Official Statement of information pertaining to the Bonds to be offered, including a statement of the Terms of Offering and an Official Bid Form, which is incorporated by reference as a part of this notice. The Official Statement may be -5- obtained by request addressed to the City Clerk, City Hall, 410 E. Washington, Iowa City, Iowa 52440 or the Issuer's Municipal Advisor, Speer Financial, 531 Commercial Street, Suite 608, Waterloo, Iowa, 50701; Telephone: 319-291-2077 and One North LaSalle Street, Suite 4100, Chicago, Illinois 60602; Telephone: 312-346-3700. Terms of Offering: All bids shall be in conformity with and the sale shall be in accordance with the Terms of Offering as set forth in the Official Statement. Legal Opinion: The Bonds will be sold subject to the opinion of Ahlers & Cooney, P.C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed Bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or fumished in connection with the sale, issuance or marketing of the Bonds. Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public. By order of the City Council of the City of Iowa City, State of Iowa. City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 12th day of March, 2019. ATTEST: '�"' 'q Z City Clerk / ;Tz::tz- M or -7- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 12th day of March 2019. City Clerk, City of I wa City, State o wa (SEAL) 01470451-1\10714130 Item Number: 18. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution amending the FY2019 Operating Budget. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: See memo below. Recommendations: Staff: Approval Commission: N/A Attachments: FY2019 Notice of Public Hearing and Related Schedules Resolution Executive Summary: On March 12, 2019, two public hearings will be held: one hearing will be held to take public input on the proposed amendment of the fiscal year 2019 (FY2019) budget, and one hearing will be held to take public input on the proposed fiscal year 2020 (FY2020) budget. Following the first public hearing, a resolution to amend the FY2019 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2020 Operating Budget and a resolution to approve the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document will be considered. The FY2020 adopted budget must be certified by the Johnson County Auditor's office by March 15, 2019. Background /Analysis: The FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was made available to City Council and the general public in December 2018. This document included the proposed FY2019 amended budget and the proposed FY2020 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2019 to review and discuss the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Notices of Public Hearing and related schedules for the FY2019 amended budget and the proposed FY2020 budget represent all of the programs and details that were included in the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. The Notices and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. These Notices of Public Hearing and related schedules will be available to the public on February 22, 2019 and will be published in accordance with state law to allow for public input. Fiscal Year 2019 Revised Budget The FY2019 budget amendment presented for City Council approval is the second budget amendment of FY2019. This amendment incorporates all of the programs, changes, and updates presented in the financial plan and capital improvement plan document that was distributed to the City Council and the general public on December 21, 2018. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. I ncreased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues orfund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. Since the distribution of the plan document, changes and adjustments were made by City Council and by City staff to the amended FY2019 budget. The changes to the FY2019 budget are summarized as follows: • Revenues and expenditures for the Riverfront Crossings Public Art Fund were added in the amount of $73,450, each. • The Water fund re -allocated some expenditures for Collector Well Pump Repairs, there was no net change in expenditures. • An Affordable Housing Fee in Lieu of was added for a receipt that was not previously budgeted for $404,360. • The Facility Master Plan Reserve transfer was reduced by $500,000 to $2,000,000. • $10,000 from the Contingency reserve was transferred to Human Services for the Shelter House. The proposed budget amendment to the City's FY2019 budget does not increase property taxes or change the property tax levy rate and expenditures are funded from increased revenues or available fund balance. ATTACHMENTS: Description FY2019 Notice of Public Hearing and Related Schedules Resolution Jun -18 NOTICE OF PUBLIC HEARING Form 653.C1 AMENDMENT OF FY2018-2019 CITY BUDGET The City Council of Iowa City in will meet at 410 E Washington St, City Hall at 7:00 pm on (hour) 3/12/2019 (Date) JOHNSON ,for the purpose of amending the current budget of the city for the fiscal year ending June 30, County, Iowa 2019 Near) by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity. Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Amendments include the review and modification of the 2019 CIP program, the addition of insurance recoveries, adjustments for the UniverCity program from carryforwards, the addition of grant proceeds for two road projects, adjustments to principal and interest payments for the lastest bond issue, the addition of an affordable housing fee in lieu of, and transfers to the Facility Master Pland Reserve and Emergency Reserve funds. Additional detail is on file and available from the Iowa City Finance Department. There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. Kellie Fruehling City Clerk/ Finance Officer Name Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financing Sources Taxes Levied on Property 1 53.173 59,173,825 Less: Uncollected Property Taxes -Levy Year 2 v 0 Net Current Property Taxes 3 59,173,825 0 59,173,825 Delinquent Property Taxes 4 0 0 TIF Revenues 5 2.821.772 2,621,772 Other City Taxes 6 2,932.6181 2,932,681 Licenses & Permits 7 2.040.630 2,040,630 Use of Money and Property 8 2.439.672 2,439,672 Intergovernmental 9 37.845.651 4,265,980 42,111,631 Charges for Services 10 47.371.701 477,811 47,849,512 Special Assessments 11 1.030 1,090 Miscellaneous 12 3.8gq.640 367,354 4,266,994 Other Financing Sources 13 14.705.518 3,164,000 17,869,518 Transfers In 14 41.833.256 7,640,102 49,473,358 Total Revenues and Other Sources 15 214,865,436 15,915,247 230,780,683 Expenditures & Other Financing Uses Public Safety 16 25.842,617 82,887 25,925,504 Public Works 17 10.034.374 50,000 10,084,374 Health and Social Services 18 300.000 10,000 310,000 Culture and Recreation 19 15.038.073 6,001 15,044,074 Community and Economic Development 20 12.0061.500 -584,438 11,422,062 General Government 21 10.061.463 28,765 10,090,228 Debt Service 22 13.722.450 83,937 13,806,387 Capital Projects 23 74.415.110 6,832,410 81,247,520 Total Government Activities Expenditures 24 161,420,587 6,509,562 167,930,149 Business Type / Enterprises 25 73.793.383 -981,777 72,811,606 Total Gov Activities & Business Expenditures 26 235,213,970 5,527,785 240,741,755 Transfers Out 27 41.833.256 7,640,102 49,473,358 Total Expenditures/Transfers Out 28 277,047,226 13,167,887 290,215,113 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out Fiscal Year 29 -62,181,790 2,747,360 -59,434,430 Beginning Fund Balance July 1 30 193.419.135 193,419,135 Ending Fund Balance June 30 31 131,237,345 2,747,360 133,984,705 Explanation of increases or decreases in revenue estimates, appropriations, or available cash: Amendments include the review and modification of the 2019 CIP program, the addition of insurance recoveries, adjustments for the UniverCity program from carryforwards, the addition of grant proceeds for two road projects, adjustments to principal and interest payments for the lastest bond issue, the addition of an affordable housing fee in lieu of, and transfers to the Facility Master Pland Reserve and Emergency Reserve funds. Additional detail is on file and available from the Iowa City Finance Department. There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax revenues and cash balances not budgeted or considered in this current budget. Kellie Fruehling City Clerk/ Finance Officer Name Form 63,.D CITY OF Iowa City �panme�r or�a��eme�r RE -ESTIMATED REVENUES DETAIL RE -ESTIMATED Fiscal Year Ending 2019 Fiscal Years (A) GENERAL (B) (C) SPECIAL REVENUES (D) TF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) RE-ESTMATED 2019 (J) ACTUAL 2018 (K) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 34,764,019 12,457,238 11,952,568 10,230 59,173,825 0 59,173,825 0 2,621,772 676,411 939,400 0 0 65,150 1,251,720 0 2,932,681 2,040,630 56.524.400 0 56,524,400 1,399 2,459,216 684,299 976,060 0 0 61,182 1,045,696 0 2,767,237 2,743,504 Less: Uncollected Property Taxes - Levy Year 2 Net Current Property Taxes (line l minus line 2) 3 34,764,019 12,457,238 11,952,568 0 Delinquent Property Taxes 4 TIF Revenues 5 Other City Taxes: Utility Tax Replacement Excise Taxes 6 401,692 139,776 2.621,772 134,943 Utility francise tax (Iowa Code Chep., 264.2) 7 939,400 Parimutuel wager tax 8 Gaming wager tax 9 Mobile Home Taxes 10 37,770 12,360 15,020 Hotel/Motel Taxes 11 1,251,720 Other Local Option Taxes 12 Subtotal - Other City Taxes (lines 6 thru 12) 13 2,630,582 152,136 149,963 0 Licenses & Permits 14 2,030,400 Use of Money&Property 15 738,156 96,541 10,000 121,101 1,473,874 2,439,672 4,264,474 Intergovernmental: Federal Grants & Reimbursements 16 237,659 2,217,475 335,308 335,308 1,900,880 6,396,675 4,050,000 12,347,555 11,017,768 2,701,539 38,750 13,758,057 15,373,782 8,672,280 11,108,686 6,956,883 42,111,631 9,739,892 13,756.041 8,426.502 7,456.380 3,247.237 32,886,160 9,495,496 Road Use Taxes 17 8,672,280 Other State Grants & Reimbursements 18 1,289,594 385,570 Local Grants & Reimbursements 19 2,431,065 437,068 Subtotal - Intergovernmental (lines 16 thru 19) 20 3,958,318 11,712,393 0 Charges for Fees & Service: Water Utility 219,739,892 1 115,000 Sewer Utility 22 12,277,530 12,277,530 12,625,550 Electric Utility 23 0 0 Gas Utility 24 0 0 Parking 25 26,000 6,451,470 6,477,470 6,331,215 Airport 26 0 0 Landfill/Garbage 27 9,902,710 9,902,710 9,684,652 Hospital 28 0 0 Transit 29 1,272,497 1,272,497 1,227,264 Cable TV, Internet &Telephone 30 512,750 512,750 0 Housing Authority 31 1 0 0 Storm Water Utility 32 1,522,290 1,522,290 1,559,683 Other Fees & Charges for Service 33 5,700,013 444,360 6,144,373 5,439,140 Subtotal- Charges for Service (fines 21 thru 33) 34 6,238,763 444,360 0 0 0 41,166,389 47,849,512 46,363,000 Special Assessments 35 1,090 1,090 0 Miscellaneous 36 1,984,409 317,819 52,342 867,020 1,045,404 4,266,994 4,999,992 Other Financing Sources: Regular Operating Transfers In 37 13,142,931 1,785,512 20,052 11,840,003 19,639,046 46,427,544 51,062,230 Internal TF Loan Transfers In 38 1,079,726 1,802,347 48,741 3,045,814 1,157,920 Subtotal ALL Operating Transfers In 39 14,222,657 1,785,5121 115,000 1,822,399 11,888,744 0 19,639,046 49,473,358 52,220,150 Proceeds of Debt (Excluding TIF Internal Bomowinc 40 787,500 13,062,0001 1,100,000 14,949,500 12,174,462 Proceeds of Capital Asset Sales 41 1,920,018 1,000,000 2,920,018 3,631,645 Subtotal -Other Financing Sources (1-36-3e) 421 16,930,175 1,785,512 115,000 1,822,399 25,950,744 0 20,739,046 67,342,876 68,026,257 Total Revenues except for beginning fund balance Ines 3, q 5, 12, 13, 14, 19, 33, 34, 35, & 39 43 69,275,912 26,965,999 2,746,772 14,433,681 39,165,319 0 78,193,000 230,780,683 221,035,639 Beginning Fund Balance July 1 44 36,285,418 8,547,247 1,525,592 8,135,315 41,854,944 116,348 96,954,271 193,419,135 211,373,048 TOTAL REVENUES & BEGIN BALANCE (,masa,+a2) 45 105,561,330 35,513,246 4,272,364 22,568,996 81,020,263 116,348 175,147,271 424,199,818 432,408,687 F.-631 EP1 CITY OF Iowa City RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 1 Oepahmenr of Management RE -ESTIMATED Fiscal Year Ending 2019 Fiscal Years SPECIAL GOVERNMENT ACTIVITIES GENERAL REVENUE (A) (B) (C) (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) RE -ESTIMATED ACTUAL 2019 2018 (J) (K) PUBLIC SAFETY Police Department/Crime Prevention 1 13,919,625 13,919,625 12,967,594 Jail 2 0 0 Emergency Management 3 0 0 Flood Control 4 0 0 Fire Department 5 8,275,728 8,275,728 8,030,716 Ambulance 6 0 0 Building Inspections 7 1,892,109 1,892,109 1,484,480 Miscellaneous Protective Services 8 0 0 Animal Control 9 927,024 927,024 841,952 Other Public Safety 10 3,119 907,899 911,018 590,524 TOTAL (lines 1 - 10) 11 25,017,605 907,899 0 25,925,504 23,915,266 PUBLIC WORKS Roads, Bridges, & Sidewalks 12 4,391,040 4,391,040 3,562,669 Parking - Meter and Off -Street 13 0 0 Street Lighting 14 454,283 454,283 0 Traffic Control and Safety 15 1,012,006 1,012,006 1,281,309 Snow Removal 16 388,794 388,794 727,059 Highway Engineering 17 2,554,182 2,554,182 1,909,621 Street Cleaning 18 103,326 103,326 405,146 Airport (if not Enterprise) 19 0 0 Garbage (if not Enterprise) 20 0 0 Other Public Works 21 1,097,206 83,537 1,180,743 914,982 TOTAL (lines 12 - 21) 22 3,651,388 6,432,986 0 10,084,374 8,800,786 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 City Hospital 24 0 0 Payments to Private Hospitals 25 0 0 Health Regulation and Inspection 26 0 0 Water, Air, and Mosquito Control 27 0 0 Community Mental Health 28 0 0 Other Health and Social Services 29 310,000 310,000 292,501 TOTAL (lines 23 - 29) 30 310,000 0 0 310,000 292,501 CULTURE & RECREATION Library Services 31 6,677,934 6,677,934 6,400,495 Museum, Band and Theater 32 0 0 Parks 33 3,281,207 3,281,207 2,783,558 Recreation 34 3,726,903 3,726,903 3,549,023 Cemetery 35 371,175 371,175 347,855 Community Center, Zoo, & Marina 36 0 0 Other Culture and Recreation 37 986,855 986,855 888,544 TOTAL (lines 31 - 37) 38 15,044,074 0 0 15,044,074 13,969,475 Form 631 EP2 CITY OF Iowa City Deplme f.1—g—m RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 2 RE -ESTIMATED Fiscal Year Ending 2019 Fiscal Years GOVERNMENT ACTIVITIES CONT. (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) PROPRIETARY (1) RE -ESTIMATED 2019 (J) ACTUAL 2018 (K) COMMUNITY & ECONOMIC DEVELOPMENT Community Beautification 39 405,048 13,806,387 405,048 Economic Development 40 1,877,174 1,877,174 Housing and Urban Renewal 41 2,993,913 2,993,913 2,180,927 Planning & Zoning 42 1,553,841 1,553,841 1,137,265 Other Com & Econ Development 43 2,814,955 1,156,938 620,193 4,592,086 1,735,411 44 TOTAL (1ines39-44) 45 6,651,018 4,150,851 620,193 0 11,422,062 7,435,938 GENERAL GOVERNMENT Mayor, Council, & City Manager 46 1,334,652 1,334,652 1,559,428 Clerk, Treasurer, & Finance Adm. 47 3,325,242 3,325,242 3,097,266 Elections 48 0 0 Legal Services & City Attorney 49 780,796 780,7961 765,417 City Hall & General Buildings 50 719,403 719,403 706,946 Tort Liability 51 1,042,394 1,042,394 945,270 Other General Government 52 2,512,223 375,518 2,887,741 1,451,091 TOTAL (lines 46-52) 53 9,714,710 375,518g620,193 0 10,090,228 8,525,418 DEBT SERVICE 54 13,806,387 13,469,600 Gov Capital Projects 55 13,806,387 81,247,520 81,247,520 33,751,049 TIF Capital Projects 56 0 0 TOTAL CAPITAL PROJECTS 57 0 0 81,247,520 0 81,247,520 33,751,049 TOTAL Governmental Activities Expenditures (lines 11+22+30+38+44+52+53+54) 58 60,388,795 11,867,254 81,247,520 0 167,930,149 110,160,033 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise & Budgeted ISF Water Utility Sewer Utility Electric Utility Gas Utility Airport Landfill/Garbage Transit Cable TV, Internet & Telephone Housing Authority Storm Water Utility Other Business Type (city hosp., ISF, parking, etc. Enterprise DEBT SERVICE Enterprise CAPITAL PROJECTS Enterprise TIF CAPITAL PROJECTS TOTAL BUSINESS TYPE EXPENDITURES (lines 56- 68) 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 6,649,720 6,649,720 6,104,189 6,555,682 6,555,682 6,089,646 0 0 0 0 357,309 357,309 841,952 9,576,399 9,576,399 7,777,373 7,544,879 7,544,8791 7,060,644 0 0 11,429,619 11,429,619 9,282,229 537,865 537,865 497,955 3,530,440 3,530,440 2,973,733 11,541,325 11,541,325 33,704,008 15,088,368 15,088,368 2,277,640 0 0 72,811,606 72,811,606 76,609,369 IUIAL ALL Ines + 74 60,388,7951 11,867,2541 620,193 13,806,387 81,247,520 0 72,811,606 240,741,755 186,769,402 Regular Transfers Out 75 11,634,099 14,074,333 20,719,112 46,427,544 51,062,230 Internal TIF Loan Transfers Out 76 115,000 2,930,814 3,045,814 1,157,920 Total ALL Transfers Out 77 11,749,0991 14,074,3331 2,930,814 0 0 0 20,719,112 49,473,358 52,220,150 Total xpen itures and Other Fin Uses Ines + 7g 72,137,8941 25,941,5871 3,551,007 13,806,387 81,247,520 0 93,530,718 290,215,113 238,989,552 Ending Fund Balance June 30 791 33,423,4361 9,571,6591 721,3571 8,762,609 -227,257 116,348 81,616,553 133,984,705 193,419,135 THE USE OF THE CONTINUING APPROPRIATION IS VOLUNTARY. SUCH EXPENDITURES DO NOT REQUIRE AN AMENDMENT. HOWEVER THE ORIGINAL AMOUNT OF THE CAPITAL PROJECT MUST HAVE APPEARED ON A PREVIOUS YEAR'S BUDGET TO OBTAIN THE SPENDING AUTHORITY. THE CONTINUING APPROPRIATION CAN NOT BE FOR A YEAR PRIOR TO THE ACTUAL YEAR. CONTINUING APPROPRIATIONS END WITH THE ACTUAL YEAR. SEE INSTRUCTIONS. CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION JJ 52-483 RECEIVED JOHNSON CO. 10 FY 2019 - AMENDMENT #2 To the Auditor of JOHNSON County, Iowa: MAR 14 2019 The City Council of Iowa City in said County/Counties met on 3/12/2019 ,at the place and hour set in the notice, a copy of which accompanies this certificate and is Certified as to publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against .j,®. the amendment, rnr rxrry A I II11Tf The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendmerit(s) to the budget and modifications proposed at the hearing, 9 any. thereupon, the following resolution was introduced. RESOLUTION No. 19- 78 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 3 2019 (AS AMENDED LAST ON 9/4/2018 .) Be It Resolved by the Council of the City ofIowaMy— Section 1. Following notice published 2/22/2019 and the public hearing held, 3/12/2019 the current budget (as previously amended) is amended as set out herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing: Passed this 12th day of March 019 Sgnsa djeWe City Clerk/Finance Officer k*W Total Budget as certified or last amended Current Amendment Total Budget after Current Amendment Revenues & Other Financing Sources Taxes Levied on Property 1 59,173,825 0 59,173,825 Less: Uncollected Property Taxes -Levy Year 2 0 0 0 Net Currant Property Texas 3 59,173,825 0 59,173,825 Delinquent Properly Taxes 4 0 0 0 IF Revenues 5 2,621,772 0 2,621,772 Other City Taxes 6 2,932,681 0 2,932681 Licenses & P..b 7 2,040,630 0 2,040,630 Use of Money and Property 8 2,439 672 0 2,439,672 Intergovernmental 9 37,845,651 4,265,980 42,111 631 Charges for Services 10 47,371,701 477,811 47,849,512 Special Assessments 11 1,090 0 1,090 Miscellaneous 12 3,899 640 367,354 4,266,994 Other Financing Sources 13 14,705,518 3,164,000 17,869,518 Transfers In 14 41,833,256 7,640,102 49,473,358 Total Revenues and Other Sources 15 214,865,436 15,915,247 230,780,683 Expenditures & Other Financing Uses Public Safety 16 25,842,617 82887 25,925,504 Public Works 17 10,034,374 50000 10,084,374 Heats and Social Services 18 300 000 10 000 310,00 Culture and Recreation 19 15,038 073 6,001 15 044,074 Communityand Economia Development 20 12,006,500 -584 438 11,422,062 General Government 21 10,061,463 28,765 10,090,228 Debt Service 22 13,722,450 83,937 13,806 387 Capital Projects 23 74,415,110 6,832,410 81,247,520 Total Government Activities Expenditures 24 161,420,587 6,509,562 167,930,149 Business Type/Enterprises 25 73,793,383 -981,777 72,811,606 Total Gov Activities 6 Business Expenditures 26 235,213,970 5,527,785 240,741,755 Transfers Out 27 41,833,256 7,640,102 49,473,358 Total ExpsndRuresrfrensfers Out 28 277,147,226 13,167,887 290,215,113 Excess Revenues & Other Sources Over (Under) Expand hures/"ranters Out Fiscal Year 29 -62,181,790 2,747,360 -59,434,430 Beginning Fund Balance July 1 30 193,419,1351 01 193,419,135 Ending Fund Balance June 30 31 131,237,3451 2,747,3601 133,984,705 Passed this 12th day of March 019 Sgnsa djeWe City Clerk/Finance Officer k*W Item Number: 19. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution adopting the annual budget for the fiscal year ending June 30, 2020. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: See Memo Below Recommendations: Staff: Approval Commission: N/A Attachments: FY2020 Notice of Public Hearing and Related Schedules Resolution Executive Summary: On March 12, 2019, two public hearings will be held: one hearing will be held to take public input on the proposed amendment of the fiscal year 2019 (FY2019) budget, and one hearing will be held to take public input on the proposed fiscal year 2020 (FY2020) budget. Following the first public hearing, a resolution to amend the FY2019 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2020 Operating Budget and a resolution to approve the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document will be considered. The FY2020 adopted budget must be certified by the Johnson County Auditor's office by March 15, 2019. Background /Analysis: The FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was made available to City Council and the general public in December 2018. This document included the proposed FY2019 amended budget and the proposed FY2020 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2019 to review and discuss the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Notices of Public Hearing and related schedules for the FY2019 amended budget and the proposed FY2020 budget represent all of the programs and details that were included in the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. The Notices and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. These Notices of Public Hearing and related schedules will be available to the public on February 22, 2019 and will be published in accordance with state law to allow for public input. Fiscal Year 2020 Proposed Budget On December 21, 2018, the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was delivered to the City Council and made available to the general public. Since that time, changes and adjustments were made by City Council and by City staff to the proposed FY2020 budget. The changes to the FY2020 budget are summarized as follows: • Final property tax revenue calculations including gas & electric excise taxes and property tax backfill payments: $132,583 General Fund revenue $46,351 Employee Benefits Fund revenue $13,574 Transit Fund revenue +$18,367 Debt Service Fund revenue $210,875 Total revenue impact • A South District Home Ownership Program was added in the amount of $140,000. • The Public Art budget increased from $25,000 to $50,000, and the building change program decreased by $25,000. • Funds in the amount of $100,000 were added to the budget for a solar project at Terry Trueblood Recreation. • The transfer into Affordable Housing was increased by $350,000 to $1,000,000. • Additional funds for Aid to Agencies in the amount of $251,500. The final proposed property tax levy rate for FY2020 is $15.833 per $1,000 of taxable valuation; this is unchanged from the proposed levy rate presented in December. The FY2020 levy rate represents a 2.16% decrease from Iowa City's FY2019 levy rate of $16.183 per $1,000 of taxable valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for eight consecutive years by a total of $2.01 or 11.26%. ATTACHMENTS: Description FY2020 Notice of Public Hearing and Related Schedules Resolution Dec -18 Form 635 .1 Department of Management Adoption Budget Certification City Taxes 52=483 of and of FISCAL YEAR BEGINNING JULY 1, 2019 - ENDING JUNE 30, 2020 Resolution No.: 19 - The City of: Iowa City County Name: JOHNSON Date Budget Adopted: 3/12/2019 1Dee� The below -signed cerdfes that the City Council, on the date stated above, lawfully approved the named resolution adopting a budget for next fiscal year, as summarized on this and the supporting pages. Attached is Long Term Debt Schedule Form 703 which lists any and all of the debt service obligations of the City. (319)356-5041 Telephone Number Sg to County Auditor Date Stamp January 1, 2018 Property Valuations With Gas &Electric Without Gas &Electric Last official census Regular za 3,806,513,568 zb 3,763,794,503 67,862 DEBT SERVICE 3a 3,921,689,063 3b 3,878,969,998 Ag Land 4a 1,425,151 TAXES LEVIED (A) (B) (c) Code Dollar Request with Property Taxes Sec. Limit Purpose Utility Replacement Levied Rate 384.1 8.10000 Regular General levy 5 30,832,760 30,486,735 43 8.10000 (384) Non -Voted Other Permissible Levies 12(8) 0.67500 Contract for use of Bridge 6 0 44 0 12(10) 0.95000 Opr & Maint publicly owned Transit 7 3,616,188 3,575,605 45 0.95000 12(11) AmtNec Rent, Ins. Maint of Civic Center 8 0 46 0 12(12) 0.13500 Opr & Maint of City owned Civic Center 9 0 47 0 12(13) 0.06750 Planning a Sanitary Disposal Project 10 0 48 0 12(14) 0.27000 Aviation Authority (under sec.330A.15) 11 0 49 0 12(15) 0.06750 Levee Impr. fund in special charter city 13 0 51 0 12(17) AmtNec Liability, property & self insurance costs 14 1,105,564 1,093,156 52 0.29044 12(21) AmtNec Support of a Local Emerg.Mgmt.Comm. 462 0 465 0 (384) Voted Other Permissible Levies 12(1) 0.13500 Instrumental/Vocal Music Groups 15 0 53 0 12(2) 0.81000 Memorial Building 16 0 54 0 12(3) 0.13500 Symphony Orchestra 17 0 55 0 12(4) 0.27000 Cultural & Scientific Facilities 18 0 56 0 12(5) As Voted County Bridge 19 0 57 0 12(6) 1.35000 Missi or Missouri River Bridge Const. 20 0 58 0 12(9) 0.03375 Aid to a Transit Company 21 0 59 0 12(16) 0.20500 Maintain Institution received by gift/devise 22 0 60 0 12(18) 1.00000 City Emergency Medical District 463 0 466 0 12(20) 0.27000 Support Public Library 23 1,027,759 1,016,225 61 0.27000 28E.22 1.50000 Unified Law Enforcement 24 0 62 0 Total General Fund Regular Levies (5 thru 24) 25 36,582,271 36,171,721 384.1 3.00375 Ag Land 26 4,281 4,281 63 3.00375 Total General Fund Tax Levies (25+26) 27 36,586,552 36,176,002 F Do Not Add Special Revenue Levies 384.8 0.27000 Emergency (if general fund at levy limit) 28 0 64 0 384.6 AmtNec Police & Fire Retirement 29 3,731,297 3,689,422 0.98024 AmtNec FICA & IPERS (if general fund at levy limit) 30 3,721,172 3,679,410 0.97758 Rules AmtNec Other Employee Benefits 31 4,896,433 4,841,482 1.28633 Total Employee Benefit Levies (29,30,31) 32 12,348,902 12,210,314 65 3.24415 Sub Total Special Revenue Levies (28+32) 33 12,348,902 12,210,314 Valuation 386 As Req With Gas & E/ec Without Gas & E/ec SSMID 1 (A) 178,490,076 ce) 178,490,076 34 356,980 356,980 66 2.00000 SSMID 2 (A) (8) 35 0 67 0 SSMID 3 (A) (8) 36 0 68 0 SSMID4 (A) (8) 37 0 69 0 SSMID 5 (A) (m 555 0 565 0 SSMID 6 (A) (m 556 0 566 0 SSMID 7 (A) (8) 1111 0 aaa 0 SSMID 8 (A) (m 1185 0 ### 0 Total Special Revenue Levies 39 12,705,882 12,567,294 384A AmtNec Debt Service Levy 76.10(6) 40 11,680,610 40 11,553,357 70 2.97846 384.7 0.67500 Capital Projects (Capital Improv. Reserve) 41 41 0 71 0 Total Property Taxes (27+39+40+41) 42 60,973,044 42 60,296,653 72 15.83305 COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction. 1) The prescribed Notice of Public Hearing Budget Estimate (Fon. 631.1) was lawfully published, or posted if applicable, fled proof was evidenced. 2) Budget hearing notices were published or posted not less than 10 days, nor more than 20 days, prior to the budget hearing. 3) Adopted property taxes do not exceed published or posted amounts. 4) Adopted expenditures do not exceed published or posted amounts in each of the nine program areas, or in total. 5) Number of the resolution adopting the budget has been included at the top of this fon.. 6) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office. (co.�rya.mroq 7) The long tens debt schedule (Form 703) shows sufficient payment amounts to pay the G.O. debt certified by the city to this office. Form 631.1 Department of Management NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2019 - ENDING JUNE 30, 2020 City of IOWA City Iowa The City Council will conduct a public hearing on the proposed Budget at 410 E Washington St, City Hall on 3/12/2019 at 7:00 pm (Date) xx/xx/xx (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property .......... $ The estimated tax levy rate per $1000 valuation on Agricultural land is .. ......... $ 15.83305 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. (319) 356-5041 Kellie Fruehling phone number City Clerk/Finance Officer's NAME Budget FY 2020 Re -estimated FY 2019 Actual FY 2018 (a) (b) (c) Revenues & Other Financing Sources Taxes Levied on Property 1 60,296,653 59,173,825 56,524,400 Less: Uncollected Property Taxes -Levy Year 2 1 0 0 0 Net Current Property Taxes 3 60,296,653 59,173,825 56,524,400 Delinquent Property Taxes 4 0 0 1,399 TIF Revenues 5 3,450,835 2,621,772 2,459,216 Other City Taxes 6 2,759,321 2,932,681 2,767,237 Licenses & Permits 7 2,073,060 2,040,630 2,743,504 Use of Money and Property 8 1 3,487,731 2,439,672 4,264,474 Intergovernmental 9 36,270,227 42,111,631 32,886,160 Charges for Fees & Service 10 46,456,326 47,849,512 46,363,000 Special Assessments 11 810 1,090 0 Miscellaneous 12 2,673,701 4,266,994 4,999,992 Other Financing Sources 13 12,664,817 17,869,518 15,806,107 Transfers In 141 40,712,880 49,473,358 52,220,150 Total Revenues and Other Sources 15 210,846,361 230,780,683 221,035,639 Expenditures & Other Financing Uses Public Safety 16 26,130,934 25,925,504 23,915,266 Public Works 17 10,319,801 10,084,374 8,800,786 Health and Social Services 181 531,500 310,000 292,501 Culture and Recreation 19 15,564,020 15,044,074 13,969,475 Community and Economic Development 20 9,088,877 11,422,062 7,435,938 General Government 21 10,018,177 10,090,228 8,525,418 Debt Service 22 13,039,775 13,806,387 13,469,600 Capital Projects 23 21,807,822 81,247,520 33,751,049 Total Government Activities Expenditures 241 106,500,906 167,930,149 110,160,033 Business Type / Enterprises 25 61,213,521 72,811,606 76,609,369 Total ALL Expenditures 26 167,714,427 240,741,755 186,769,402 Transfers Out 27 40,712,880 49,473,358 52,220,150 Total ALL Expenditures/Transfers Out 28 208,427,307 290,215,113 238,989,552 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 129 2,419,054 -59,434,430 -17,953,913 Beginning Fund Balance July 1 130 133,984,705 193,419,135 211,373,048 Ending Fund Balance June 30 31 136,403,759 133,984,7051 193,419,135 Form 635.2A CITY OF Iowa City ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 2020 Department of Management Fiscal Years A B GENERAL C SPECIAL REVENUES D TIF SPECIAL REVENUES E DEBT SERVICE F CAPITAL PROJECTS G PERMANENT H 1PROPRIETARN2020 1 BUDGET J RE -ESTIMATED 2019 K ACTUAL 2018 L Revenues & Other Financing Sources Taxes Levied on Property Less: Uncollected Property Taxes -Levy Year Net Current Property Taxes Delinquent Property Taxes TIF Revenues Other City Taxes Licenses & Permits Use of Money and Property 1 2 3 4 5 6 7 8 36,176,002 0 36,176,002 0 2,468,300 2,063,620 1,092,107 12,567,294 0 12,567,294 0 150,378 0 106,805 3,450,835 10,000 11,553,357 0 11,553,357 0 140,643 120,370 0 0 0 0 0 0 0 9,440 2,158,449 60,296,653 59,173,825 56,524,400 0 0 0 60,296,653 59,173,825 56,524,400 0 0 1,399 3,450,835 2,621,772 2,459,216 2,759,3211 2,932,681 2,767,237 2,073,0601 2,040,630 2,743,504 3,487,731 2,439,672 4,264,474 Intergovernmental Charges for Fees & Service Special Assessments Miscellaneous Sub -Total Revenues 9 10 11 12 13 4,038,925 6,430,452 810 1,706,617 53,976,833 10,749,280 21,000 0 282,830 23,877,587 0 3,460,835 321,689 0 0 54,525 12,190,584 7,241,660 0 0 100,000 7,341,660 0 0 0 13,918,673 40,004,874 0 529,729 56,621,165 36,270,227 42,111,631 32,886,160 46,456,326 47,849,512 46,363,000 810 1,090 0 2,673,701 4,266,994 4,999,992 157,468,664 163,437,807 153,009,382 Other Financing Sources: Total Transfers In 14 12,294,657 1,817,004 107,620 1,079,920 4,669,301 0 20,744,378 40,712,880 49,473,358 52,220,150 Proceeds of Debt Proceeds of Capital Asset Sales 15 16 200,000 307,477 0 0 0 0 0 0 10,607,340 0 0 1,550,000 0 12,357,340 14,949,500 12,174,462 307,477 2,920,018 3,631,645 Total Revenues and Other Sources 17 66,778,967 25,694,591 3,568,455 13,270,504 22,618,301 0 78,915,543 210,846,361 230,780,683 221,035,639 Expenditures & Other Financing Uses Public Safety Public Works Health and Social Services Culture and Recreation Community and Economic Development General Government Debt Service 18 19 20 21 22 23 24 25,211,063 3,785,480 531,500 15,564,020 4,453,525 9,645,420 0 919,871 6,534,321 0 0 3,458,958 372,757 0 0 0 0 0 1,176,394 0 0 13,039,775 0 0 0 0 0 0 0 26,130,934 25,925,504 23,915,266 10,319,801 10,084,374 8,800,786 531,500 310,000 292,501 15,564,020 15,044,074 13,969,475 9,088,877 11,422,062 7,435,938 10,018,177 10,090,228 8,525,418 13,039,775 13,806,387 13,469,600 Capital Projects Total Government Activities Expenditures 25 26 0 59,191,008 0 11,285,907 0 1,176,394 13,039,775 21,807,822 21,807,822 0 0 21,807,822 81,247,520 33,751,049 106,500,906 167,930,149 110,160,033 Business Type Proprietray: Enterprise & ISIF 27 61,213,521 61,213,521 72,811,606 76,609,369 Total Gov & Bus Type Expenditures 28 59,191,008 11,285,907 1,176,394 13,039,775 21,807,822 0 61,213,521 167,714,427 240,741,755 186,769,402 Total Transfers Out 29 6,840,994 14,767,770 2,258,669 0 0 0 16,845,447 40,712,880 49,473,358 52,220,150 Total ALL Expenditures/Fund Transfers Out 30 66,032,002 26,053,677 3,435,063 13,039,775 21,807,822 0 78,058,968 208,427,3071 290,215,113 238,989,552 Excess Revenues & Other Sources Over (Under) Expenditureslfransfers Out 31 32 746,965 -359,086 133,392 230,7291 810,479 0 856,575 2,419,054 -59,434,430 -17,953,913 Beginning Fund Balance July l 33 33,423,436 9,571__t5_?77 721,3571 8,762,609 -227,257 116,348 81,616,553 133,984,705 193,419,135 211,373,048 Ending Fund Balance June 30 34 34,170,401 9,212,573 854,749 8,993,338 583,222 116,348 82,473,128 136,403,7591 133,984,705 193,419,135 Fo 631 e CITY OF Iowa City REVENUES DETAIL Fiscal Year Endinq 2020 oepan��ror�,a��e��r The last two columns will fill in once the Re -Est forms are completed Fiscal Years (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITALBUDGET PROJECTS (G) PERMANENT (H) PROPRIETARY (1) 2020 (J) RE -ESTIMATED 2019 (K) ACTUAL 2018 (L) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 36,176,002 12,567,294 11,553,357 0 9,440 60,296,653 0 60,296,653 0 3,450,835 676,391 976,050 0 0 61,180 1,045,700 0 2,759,321 2,073,060 59,173,825 0 59,173,825 0 2,621,772 676,411 939,400 0 0 65,150 1,251,720 0 2,932,681 2,040,630 56,524,400 0 56,524,400 1,399 2,459,216 684,299 976,060 0 0 61,182 1,045,696 0 2,767,237 2,743,504 Less: Uncollected Property Taxes - Levy Year 2 Net Current Property Taxes (line l minus line 2) 3 36,176,002 12,567,294 11,553,357 0 Delinquent Property Taxes 4 TIF Revenues 5 Other City Taxes: Utility Tax Replacement Excise Taxes 6 410,550 138,588 3,450,835 127,253 0 Utility franchise tax (Iowa Code Chapter 364.2) 7 976,050 Parimutuel wager tax 8 Gaming wager tax 9 Mobile Home Taxes 10 36,000 11,790 13,390 Hotel/Motel Taxes 11 1,045,700 Other Local Option Taxes 12 Subtotal - Other City Taxes (lines 6 thru 12) 13 2,468,300 150,378 140,643 0 Licenses & Permits 14 2,063,620 Use of Money & Property 15 1,092,107 106,805 10,000 120,370 2,158,449 3,487,731 2,439,672 4,264,474 Intergovernmental: Federal Grants & Reimbursements 16 215,193 1,468,408 321,689 321,689 5,000,660 450,000 1,791,000 7,241,660 11,119,497 2,760,426 38,750 13,918,673 17,803,758 8,426,500 5,202,993 4,836,976 36,270,227 15,373,782 8,672,280 11,108,686 6,956,883 42,111,631 13,756,041 8,426,502 7,456,380 3,247,237 32,886,160 Road Use Taxes 17 8,426,500 Other State Grants & Reimbursements 18 1,279,382 391,496 0 Local Grants & Reimbursements 19 2,544,350 462,876 Subtotal - Intergovernmental (lines 16 thru 19) 20 4,038,925 10,749,2801 0 Charges for Fees & Service: Water Utility 21 107,620 9,333,360 9,333,360 9,739,892 9,495,496 Sewer Utility 22 11,433,056 11,433,056 12,277,530 12,625,550 Electric Utility 23 0 0 0 Gas Utility 24 0 0 0 Parking 25 26,210 6,526,410 6,552,620 6,477,470 6,331,215 Airport 26 0 0 0 Landfill/Garbage 27 9,767,878 9,767,878 9,902,710 9,684,652 Hospital 28 0 0 0 Transit 29 1,227,160 1,227,160 1,272,497 1,227,264 Cable TV, Internet &Telephone 30 512,750 512,750 512,750 0 Housing Authority 31 0 0 0 Storm Water Utility 32 1,717,010 1,717,010 1,522,290 1,559,683 Other Fees & Charges for Service 33 5,891,492 21,000 5,912,492 6,144,373 5,439,140 Subtotal- Charges for Service (fines 21 thru 33) 34 6,430,452 21,000 0 0 01 40,004,874 46,456,326 47,849,512 46,363,000 Special Assessments 35 810 810 1,090 0 Miscellaneous 36 1,706,617 282,830 54,525 100,000 529,729 2,673,701 4,266,994 4,999,992 Other Financing Sources: Regular Operating Transfers In 37 11,128,335 1,817,004 20,052 4,636,822 20,744,378 38,346,591 46,427,544 51,062,230 Internal TIF Loan Transfers In 38 1,166,322 1,059,868 32,479 2,366,289 3,045,814 1,157,920 Subtotal ALL Operating Transfers In 39 12,294,657 1,817,004 107,620 1,079,920 4,669,301 0 20,744,378 40,712,880 49,473,358 52,220,150 Proceeds of Debt (Excluding TIF Internal Borrowing) 40 200,000 10,607,340 1,550,000 12,357,340 14,949,500 12,174,462 Proceeds of Capital Asset Sales 41 307,477 307,477 2,920,018 3,631,645 Subtotal -Other Financing Sources pmu 3e mom. 40) 42 12,802,134 1,817,004 107,620 1,079,920 15,276,641 0 22,294,378 53,377,697 67,342,876 68,026,257 Total Revenues except for beginning fund balance (fine. 3, 4, 5, 13, 14, 15, 20, 34, 35, 36, & 41) 43 66,778,967 25,694,591 3,568,455 13,270,504 22,618,301 0 78,915,543 210,846,361 230,780,683 221,035,639 Beginning Fund Balance Jul 1 44 33,423,436 9,571,659 721,357 8,762,609 -227,257 116,348 81,616,553 133,984,705 193,419,135 211,373,048 TOTAL REVENUES & BEGIN BALANCE (-4-3) 45 100,202,403 35,266,250 4,289,812 22,033,1131 22,391,0441 116,3481 160,532,0961 344,831,0661 424,199,818 432,408,687 F. -Cs 1AP1 CITY OF Iowa City ft.q a tdM...g.-m EXPENDITURES SCHEDULE PAGE 1 Fiscal Year Ending 2020 Fiscal Years GOVERNMENT ACTIVITIES (A) (B) GENERAL (C) SPECIAL REVENUES (D) TIF SPECIAL REVENUES (E) DEBT SERVICE (F) CAPITAL PROJECTS (G) PERMANENT (H) ROPRIETAR (I) BUDGET 2020 (J) RE -ESTIMATED 2019 (K) ACTUAL 2018 (L) PUBLIC SAFETY Police Department/Crime Prevention 1 13,946,348 13,946,348 13,919,625 12,967,594 Jail 2 0 0 0 Emergency Management 3 0 0 0 Flood Control 4 0 0 0 Fire Department 5 8,514,382 8,514,382 8,275,728 8,030,716 Ambulance 6 0 0 0 Building Inspections 7 1,849,653 1,849,653 1,892,109 1,484,480 Miscellaneous Protective Services 8 0 0 0 Animal Control 9 897,554 897,554 927,024 841,952 Other Public Safety 10 3,126 919,871 0 922,997 911,018 590,524 TOTAL (lines 1 - 10) 11 25,211,063 919,871 26,130,934 25,925,504 23,915,266 PUBLIC WORKS Roads, Bridges, & Sidewalks 12 4,224,763 4,224,763 4,391,040 3,562,669 Parking - Meter and Off -Street 13 0 0 0 Street Lighting 14 488,541 488,541 454,283 0 Traffic Control and Safety 15 884,221 884,221 1,012,006 1,281,309 Snow Removal 16 452,820 452,820 388,794 727,059 Highway Engineering 17 2,666,172 2,666,172 2,554,182 1,909,621 Street Cleaning 18 371,170 371,170 103,326 405,146 Airport (ifnot Enterprise) 19 0 0 0 Garbage (ifnot Enterprise) 20 0 0 0 Other Public Works 21 1,119,308 112,806 01 1,232,114 1,180,743 914,982 TOTAL (lines 12-21) 22 3,785,480 6,534,321 10,319,801 10,084,374 8,800,786 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 0 City Hospital 24 0 0 0 Payments to Private Hospitals 25 0 0 0 Health Regulation and Inspection 26 0 0 0 Water, Air, and Mosquito Control 27 0 0 0 Community Mental Health 28 0 0 0 Other Health and Social Services 29 531,500 531,500 310,000 292,501 TOTAL (lines 23 - 29) 30 531,500 0 0 531,500 310,000 292,501 CULTURE & RECREATION Library Services 31 6,920,059 6,920,059 6,677,934 6,400,495 Museum, Band and Theater 32 0 0 0 Parks 33 3,388,990 3,388,990 3,281,207 2,783,558 Recreation 34 3,924,995 3,924,995 3,726,903 3,549,023 Cemetery 35 388,454 388,454 371,175 347,855 Community Center, Zoo, & Marina 36 0 0 0 Other Culture and Recreation 37 941,522 941,522 986,855 888,544 TOTAL (lines 31-37) 38 15,564,020 0 0 15,564,020 15,044,0741 13,969,475 Form 631AP2 CITY OF Iowa City Degartmentofm —gement Fiscal Year Endinq 2020 Fiscal Years A continuing appropriation is the unexpend.d butlgetetl amount from a prior years capital prgect. The entry is matle on the Con Approps page that must accom puny the budget forms if..d SEE INSTRUCTIONS FOR USE. TIF SPECIAL SPECIAL DEBT CAPITAL BUDGET RE -ESTIMATED ACTUAL GOVERNMENT ACTIVITIES CONT. GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT PROPRIETARY 2020 2019 2018 (A) (B) (C) (D) (E) (F) (G) (H) (I) (J) (K) (L) COMMUNITY & ECONOMIC DEVELOPMENT Community Beautification 39 327,339 327,339 405,048 276,137 Economic Development 40 1,629,143 1,629,143 1,877,174 2,106,198 Housing and Urban Renewal 41 2,321,471 2,321,471 2,993,913 2,180,927 Planning &Zoning 42 1,442,953 1,442,953 1,553,841 1,137,265 Other Com & Econ Development 43 1,054,090 1,137,487 1,176,394 3,367,971 4,592,086 1,735,411 44 TOTAL (lines 39-44) 45 4,453,525 3,458,958 1,176,394 0 9,088,877 11,422,062 7,435,938 GENERAL GOVERNMENT Mayor, Council, & City Manager 46 1,435,111 1,435,111 1,334,652 1,559,428 Clerk, Treasurer, & Finance Adm. 47 3,423,175 3,423,175 3,325,242 3,097,266 Elections 48 0 0 0 Legal Services & City Attorney 49 873,609 873,609 780,796 765,417 City Hall & General Buildings 50 846,415 846,415 719,403 706,946 Tort Liability 51 1,008,473 1,008,473 1,042,394 945,270 Other General Government 52 2,058,637 372,757 2,431,394 2,887,741 1,451,091 TOTAL (lines 46-52) 53 9,645,420 372,7570 0 10,018,177 10,090,228 8,525,418 DEBT SERVICE 54 13,039,775 13,039,775 13,806,387 13,469,600 Gov Capital Projects 55 21,807,822 21,807,822 81,247 ,520 33,751,0 49 TIF Capital Projects 56 0 0 0 TOTAL CAPITAL PROJECTS 57 0 0 0 21,807,822 0 21,807,822 81,247,520 33,751,049 TOTAL Government Activities Expenditures (lines 11+22+30+38+45+53+54+57) 58 59,191,008 11,285,907 1,176,394 13,039,775 21,807,822 0 106,500,906 167,930,149 110,160,033 BUSINESS TYPE ACTIVITIES Proprietary: Enterprise & Budgeted ISF Water Utility 59 6,876,483 6,876,483 6,649,720 6,104,189 Sewer Utility 60 6,569,539 6,569,539 6,555,682 6,089,646 Electric Utility 61 0 0 0 Gas Utility 62 0 0 0 Airport 63 364,678 364,678 357,3091 841,952 Landfill/Garbage 64 8,928,216 8,928,216 9,576,3991 7,777,373 Transit 65 7,617,583 7,617,583 7,544,8791 7,060,644 Cable TV, Internet & Telephone 66 0 01 0 Housing Authority 67 9,339,315 9,339,315 11,429,619 9,282,229 Storm Water Utility 68 670,948 670,948 537,865 497,955 Other Business Type (city hosp., ISF, parking, etc.) 69 3,587,912 3,587,912 3,530,440 2,973,733 Enterprise DEBT SERVICE 70 7,703,387 7,703,387 11,541,325 33,704,008 Enterprise CAPITAL PROJECTS 71 9,555,460 9,555,460 15,088,368 2,277,640 Enterprise TIF CAPITAL PROJECTS 72 0 0 0 TOTAL Business Type Expenditures (lines 59 - 73) 73 61,213,521 61,213,521 72,811,606 76,609,369 TOTAL ALL EXPENDITURES (lines 58+74) 74 59,191,008 11,285,9071 1,176,3941 13,039,775 21,807,822 0 61,213,521 167,714,427 240,741,755 186,769,402 Regular Transfers Out 75 6,733,374 14,767,770 1 16,845,447 38,346,591 46,427,544 51,062,230 Internal TIF Loan / Repayment Transfers Out 76 107,620 1 2,258,669 2,366,289 3,045,814 1,157,920 Total ALL Transfers Out 77 6,840,994 14,767,770 2,258,669 0 0 0 16,845,447 40,712,880 49,473,358 52,220,150 Total Expenditures &Fund Transfers Out togas 7eael 78 66,032,002 26,053,677 3,435,063 13,039,775 21,807,822 0 78,058,968 208,427,307 290,215,113 238,989,552 Ending Fund Balance June 30 791 34,170,4011 9,212,5731 854,7491 8,993,338 583,222 116,348 82,473,1281 136,403,759 133,984,705 193,419,135 A continuing appropriation is the unexpend.d butlgetetl amount from a prior years capital prgect. The entry is matle on the Con Approps page that must accom puny the budget forms if..d SEE INSTRUCTIONS FOR USE. LONG TERM DEBT SCHEDULE GENERAL OBLIGATION BONDS, TIF BONDS, REVENUE BONDS, LOANS, LEASE -PURCHASE PAYMENTS PAGE 1 Fiscal Year City Name: IOWA City 2020 DebtName Type of Debt Obligati 0 ■ Debt R lutio Number Interest Due FY 2020 0-T-19-7MM •. Due FY 2020 Current Year Debt Service Taxes Current Year Debt Service Levy W -®-----�-� W -®-----�-� Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5053 RESOLUTION NO. 19-79 Resolution adopting the annual budget for the fiscal year ending June 30, 2020. Whereas, a public hearing on the proposed budget for the fiscal year ending June 30, 2020 was held on March 12, 2019, at a regularly scheduled City Council meeting and public comments were received. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The annual budget for the fiscal year ending June 30, 2020, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary, together with the detailed budget in support thereof showing revenue estimates, appropriation expenditures, and program allocations for said fiscal year should be and hereby is adopted. 2. The City Clerk is hereby directed to make the filings required by law, and to set up the books in accordance with the summary and details, as adopted. Passed and approved this 12th day of March 2019. MIA Attest: (. t City Clerk V roved by City Attorneys Office It was moved by Thomas and seconded by Mims the Resolution be adopted, and upon roll call there were: AYES: X finadmVa \ann1bdgb2020.dw NAYS: ABSENT: Mims X Salih Taylor Teague Thomas Throgmorton I Adoption of Budget and Certification of City Taxes 52=483 FISCAL YEAR BEGINNING JULY 1, 2019 - ENDING JUNE 30, 2020 Resolution No.: 19- 79 a The City of: Iowa City County Name: JOHNSON Date Budget Adopted: 3/12/2019 3.00375 m. e.la+'w+are,on.rmaim.cbc«rcl..nm.e.i.w,.e,e....a.+,Nsw...am.re,n.d,..a,wn.mn�+n. wowtid reala.ai wr.....,.,,.n.d�u .m m.nw.,5c waw. vM, n •vaOe!YLwp Txm Ded S,hE Foam 703WrmW"utl alot swiHsinoo olii of o,CPy. (B) � fc) Q7�p�/'v n 1, (319)356-5041 j'j...— �. Request"Is 13 AQWA January 1, 2018 Property Value tions r sec. Limit Purpoe. 2e Ga. & Elecfrlc W Ilhoul Gas & Electric 1eM onlwi c°"" as [AAR 14 2019 Regular „ —WO - 3,806,513,568 a 3,763,794,503 1 30 832.760 30 486 735 DEBT SERVICE a _ 3,921,168,063 xe 3,878,969,998 6],862 Non -Voted Other Permissible Levies Ag Land as r..L,.e 1,428,151 3,679.410 3YI nd 1. a/usivat 4 a TAXES LEVIED 4,281 fix 3.00375 QUNTYAUDITOR n (Ai (B) fc) Costs Special Revenue Levies Request"Is Property Taxa. sec. Limit Purpoe. 2e Utility R.placamant L.A.d as Rab 334., 6.10000 Regular General levy 1 30 832.760 30 486 735 .3 8 10000 Best Non -Voted Other Permissible Levies 30 3.721 172 3,679.410 0.9nse 1217) 0676m Contract for use of Bridge 31 _ 4,896,433 4,841,482 0 Ilan 0.x50)(0 Opt & Main! publicly owned Transit ] _3,616,188 3,575,605 s 0.95000 1201) Am) Nee Rent, Ins. Maint of Civic Center. a 12,348.902 0 .e 0 IX121 )435W Opr & Maint of City owned Civic Center s _ _ _ 0 47 0 Ia,3I o.ce7w Planning a Sanitary Disposal Project IS —_ _ g y 0 127)7) )moo) Aviation Authority (under sec.330A.15) 12 —__ 0 2.00000 0 lain 0,01 Levee Impr. fund in special charter city 13 _ _ 0 w 51 0 12417) Arne Nw Liability, property & sell insurance costs a 1,105,564 _ 1,093,156 a2 0.29044 12,21) _A„1 Nec. Support of a Local Emerg.Mgmt.Comm. 7)2 - 0 also 0 (q) Voted Other Permissible Levies 0 666SSMID6 7)0) 0,3500 InstrumentaWocel Music Groups 15 0 0 12m 0moo0 Memorial Building _ 16 _ _ _ _ 0 sr 0 120) .1. Symphony Orchestra 17 _ 0 0 12w 027000 Cultural & Scientific Facilities 14 _- _ _ _ 0 m 55 0 upl w ay.d County Bridge b _ 0 0 12m 135000 Missi or Missouri River Bridge Const. s _ _ 0 ST as 0 Ixm 003375 Aid to a Transit Company a _ - 0 of 0 Ia,e Uen Maintain Institution received by gift/devise a _ _ 0 0 Iu,e I n0mo Clty Emergency Medical District 4p 0 b _ 0 121x1 021. Support Public Library 21 _ 1.027.759 1,016 225 .els 61 0.27000 also isomer Unified Law Enforcement 34 0 u 0 Total General Fund Regular Levies (5 thru 24) 300375A L a 36,582,271 36.171.721 312, Am)N« Debt Service Levy 76.10(6) a 11,680,610 a 11,553,357. His 2.97846 W.7 0.675 Capital Projects (Capital Improv. Reserve) n 41 _ 0 n 0 Total Property Taxes (27+39+40+41) 42 60,973,044 a 60,296,653 72 1583305 COUNTY AUDITOR - I certify the budget is In compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction n TM iaaavBtl Nwke of plait Nawxe 1w Goma. 1'-131,11was w ,oww.d.>pmNd rassla , nad pow wea.uawm. 2) Bu]xwiossoososiom passWoJ a pMtl rcf..Wn10 din mr o. Nen 20 dey, gbrb Be GtlBN lona, 3) Adaptedp il, Nna do ra.aooad M. o, pa,ad w.o o 4) AdWIM e"oku ea m. evaad ptldxd or Oo.IM amwmN nml,wl,o p^Pa^aen. w'. Sas 5) N-swwtla,aeolisoloo els pu HDI peen bw.datdwkywHis I- 6) Tai Buc, No µbaled b da SUB,T vis mwtlad Mgpr mq sosis, fix o, b as, olrw. 7) Tw" rwm d.d adiadJa IFor M)—aoliYoa palrnwp emnr6 to far 5a G.O. Md o0aid 4 ft dt, to Dake. g a a 4,281 4,281 fix 3.00375 Total General Fund Tax Levies (25+26) n 36,586,552 36.176,002-� Special Revenue Levies I.. 0nm) Emergency (if general fund at levy limit) 2e 0 as 0 3...6 AmtNw Police & Fire Retirement a _ _ 3731,297 3,689,422 098024 Amity« FICA & IPERS (if general fund at levy limit) 30 3.721 172 3,679.410 0.9nse .,,,•• Amity« Other Employee Benefits 31 _ 4,896,433 4,841,482 118533 Total Employee Sesser Levlex (29,30,31) m _ 12.348,902 12.210314 es 3.24415 Sub Total Special Revenue Levies (28+32) a 12,348.902 12,210.314 Valuation SeF tiNe9 With Gas 4 Ebc wwuf Gas & Elec SSMID t w _ 178,490,076 N 178,490,076 a. 356,980 356,980 66 2.00000 SSMID2 w _ p) _ M _ 0 n SSMID3 Af M 0 aLJO SSMID4 w _ Sir0 a SSMID 5 w m q 0 666SSMID6 wPi q 0 qSSMID7 w ti nn0 qSSMID8 w p) 110 O else 312, Am)N« Debt Service Levy 76.10(6) a 11,680,610 a 11,553,357. His 2.97846 W.7 0.675 Capital Projects (Capital Improv. Reserve) n 41 _ 0 n 0 Total Property Taxes (27+39+40+41) 42 60,973,044 a 60,296,653 72 1583305 COUNTY AUDITOR - I certify the budget is In compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction n TM iaaavBtl Nwke of plait Nawxe 1w Goma. 1'-131,11was w ,oww.d.>pmNd rassla , nad pow wea.uawm. 2) Bu]xwiossoososiom passWoJ a pMtl rcf..Wn10 din mr o. Nen 20 dey, gbrb Be GtlBN lona, 3) Adaptedp il, Nna do ra.aooad M. o, pa,ad w.o o 4) AdWIM e"oku ea m. evaad ptldxd or Oo.IM amwmN nml,wl,o p^Pa^aen. w'. Sas 5) N-swwtla,aeolisoloo els pu HDI peen bw.datdwkywHis I- 6) Tai Buc, No µbaled b da SUB,T vis mwtlad Mgpr mq sosis, fix o, b as, olrw. 7) Tw" rwm d.d adiadJa IFor M)—aoliYoa palrnwp emnr6 to far 5a G.O. Md o0aid 4 ft dt, to Dake. F. 601.1 OepaNnmt of Menpen,en� NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2019. ENDING JUNE 30, 2020 City of Iowa City ,Iowa The City Council will conduct a public hearing on the proposed Budget at 410 E Washington St, City Hall on 3/12/2019 at 7:00 pm (Dere)-Awkr (hour) The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property .......... $ 15.83305 The estimated tax levy rate per $1000 valuation on Agricultural land is .. ......... $ 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. (319) 3565041 KeIBe Fruehing phone number CKY GerklFriance Oscars NAME Budget FY 2020 Re -estimated FY 2019 Actual FY 2018 a b (c) MRq,"nm*&0therFhthar Finaneln Sources Prope 1 60,296,653 59,173,825 56,524,400 d P Taxesle Year 2 0 0 0 perty Tun 3 60,296,653 59,173,82 56,524,400 Taxes 4 0 1,399 5 3,450,835 2,621,772 2459,216 OthercityTaxes 62,759,321 2,932,681 2,767,237 Licenses a Permits7 2,073,060 2,040,63 2,743,504 Use of and Property a 3,487,731 2,439,672 4,264,474 Intergovernmental9 36,270,227 42,111,631 32,886,160 Charges for Fees a Service 10 46,456,326 47,849,512 46,363,000 Special Assessments 11 810 1,090 0 macellanecus 12 2,673,701 4,266,994 4,999,992 Other Financing sources 13 12,664,817 17,869,5181 15,806,107 Transfers In 14 40,712,88049,473,358 52,220,150 Total Revenues and Older Source, 15 210,846,361 230,780,683 221,035,639 Expenditures & Other Financina Uses Pudic Safety 16 26,130,934 25,925,504 23,915,266 Public works 17 10,319,801 10,084,374 8,800,786 Health and Social Services 18 531,500 310,000 292,501 Culture and Recreation 19 15,564,020 15,044,074 13,969,475 11 Commune and Economic Development Z2L 9,088,877 11,422,062 7,435,938 General Government 211[_10,018,177 10,090,228 8,525,418 Debt service 221 13,039,775 13,806 387 13,469,600 Capital P 231 21807,822 81,247,520 33,751,049 Total GovemmeM Activities Expenditures 24 106,500,906 167,930,149 110,160033 Business Type I Enterprises 251 61,213,521 72,811,606 76,609,369 Total ALL Expenditures 26 167,714,427 240,141,755 186,769,402 Transfers Out 27 40,712,880 49,473,358 52,220,150 Total ALL ExpenditureslTranshn out 28 208,427,307 290,215,113 238,989,552 Excess Revenues a Other Sources Over (Under) ExperlditursorTransfers Out 29 2,419,054 -59,434,430 -17,953,913 Beginning Fund Balance July 1 30 133,984,705 193,419,135 211,373,048 Ending Fund Balance June 30 31 136,403,759 133,984,705 193,419,135 FomiB%.1A CITY OF Iowa City Oeperlmenl of Menegement ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30. 2020 Ficial vaosr. TIF - ---- -- - A Revenues a Other Financing Sources B( GENERAL SPECIAL REVENUES D) SPECIAL REVENUES E DEBT SERVICE F CAPITAL PROJECTS G PERMANENT PROPRIETAR H I BUDGET 2020 J RE -ESTIMATED 2019 K ACTUAL 2018 L Tates LevW on Property_ Less: UncMected Properly Taxes -Levy Year Net curer Properly faxes 1 2 3 36,176,002 0 36,176,002 12,567,294 0 12,567,294 3,450,835 11,553,357 0 0 0 0 9,440gg 13918,673 40,004,874 0 529,729 56,621,165 60,296,653 59,173,825 56,524,400 0 0 _ 11,553,357 0 DoWnuent Properly Taxes 4 0 TI-- D° F Rerwans _ 5 S CM Taxes 6 2,468,300 150,378 ° 60,296,653 59,173,825 56,524,400 0 1 835 2,621,772 2,459,216 _ ___ Lkwlsesa Fwmin 7 2'063'620 0 10,000 0 3,480835 140,643 0 120370 02,158,44731 321689 7,241,660 0 0 0 0 321 2,932,681 2,787,237 U°°°t ark 8 1,092,107 106805 imwgovarrmmtw 9 4,038925 10,749,280 clrergea for Fee a 9arvlu 10 6,430,452 21,000 060 2,040,630 2,743,504 2,439,672 36,270,227 42,111,631 4,264,474 32,886,160 Special tusessmarns 11 810 0 NlseNlaneous 12 46,456,326 47,849,512 810 1,090 46,363,000 0 1,706,617 282,830 54,525 100,000 12190584 7341680 2.673,701 4,266,994 157468,864 163,437,807 4,998,992 153,009,382 Sub -Total Reverwea 19 53976,833 23,877,587 Other Financing Soumsa: Totsi Tranwwe in Roc..43 of Oehl Proceeasotcapnw A Uwflo a Rewrrs & anti r Fk wft lJ ExpeTotalnditures EapmAitura s othw Fhranehq Usaa 14 15 18 17 12,294,657 200000 307,477 88 778 967 1,817,D04 0 0 25,694 591 107,620 0 0 3 568 455 1,079,92C 0 0 13,270,504 4,669 301 10,607340 0 22.618 301 0 0 0 20 744,378 1550000 C 78,915 543 40,712,880 12,357,340 49,473,358 14,949,500 52,220,150 12,174,462 307,477 2,920,018 210 846,361 230,780,683 3,631,645 221,035,639 Publk salary 18 25,211,063 919,871 0 13,039,775 13,039,775 1-, - 7751 01 13039,775 21,807,822 21,80 ,822 21807,822 21,807,822 0 0 0 0 0 0 0 D 0 01 0 0 61, 13,521 61,213521 16,845,447 78,058,96 26,130,934 25,925,504 23,915,266 �w a'd 19 3,785.480 8534 321 0 and Sotlal BarMew 20 531,500 0 0 10,319,801 10,084,374 8.800,786 CuAlurHeall Comm ark Raaaatlm 21 15 564,020 0 0 531,500 310,000 292,501 wk Economic 22 4 453,525 3,458968 1,176,394 15,564,020 15,044,074 13,969,475 GenCommunity 9,645.42011 23 9,645,420 372,757 0 9088877 11,422,062 7,435,938 Debt Servka _ 24 0 0 CaWai��f 25 0 0 iattl Gowrrunarrt AeOvwaa Eimerkkurn 59,191,008 11,285,907 Baines Type Pmpietray; EMergise a ISF 27 Total Oss, a But Type Eglldll. 28 59,191,008 11,285,907 Totd TramMs Out 29 6,840,994 14,767,770 Toni ALL Flli WnalFund Trosefore out 30 66,032,002 26.053,677 Excess Revenues 8 Other Souces Ovw 31 0 0 1,176,394 1,176,394 _ 2,258,669 3,435,063 10,018,177 10,090,228 8,525,418 13,039,775 13,806,387 13,469,600 21,807,822 81,247,520 33,751,049 106,500.908 167,9 0,149 5211 72,8 1,606 167,714,4271 240,741,7551 40,712,880 49,473,358 208,427,307 290,215,113 _117177= 76,609, 186,769,402 52,220,150 238,989,552 (Under) Expecoluaes/Rarmfors out 32 746,965 -359,086 133,392 230,7291 810479 0 856,575 2,419,054 -59,434,430 -17,953,913 Bging Fu dBalan Balona,ance JW e30 EMing FUM Bwand June 7g 33 34 33,423,436 34 170,401 9,571,859 9 212 573 721,357 854 749 8,762,609 8993 336 -227,257 583 222 118,348 118 348 81,616,55 82 473 128 133,984,705 136,403,759 193,419,135 133,984,705 211,373,048 193,419,135 Fe 0319 CITY OF Iowa city REVENUES DETAIL Fiscal Year Endlna 2020 The last two columns will fill In once the Re -Est forms are completed Fiscal Y"m ■ GENERAL. SPECIAL REVENUES D TIF SPECIAL REVENUES E DEBT SERVICE F CAPITAL PROJECTS G PERMANENT H PROPRIETARY I BUDGET 2020 J RE -ESTIMATED 2019 ACTUAL 2018 REVENUES S OTHER FINANCING SOURCES Taxes Levied on Property 1 36,176,002 12,567,296 ,450,835 10.000 0 _ 0 11 553 357 11 553 357 127 253 _ 13,300 140643 120,370 321_.689 321 689 0 0 0 0 5.000,680 450,000 1701,000 7 241 880 9, 2.155, 11,119,49 2 750 42 98,7 13 918 673 9,333, 60,296,653 0 W 296,653 0 3450835 976,0500 0 0 876,391=2.932.012,7672U 81 1800 7 045700 0 27593211 2073060 3487731 17,803,758 6426 SM 5 202 993 4.836.976 36270.227 9333360 59,173,825 0 59,173,825 0 2621,7 2 1 15,373,782 8672 80 11,108,688 8958883 42.111.631 9,738892 58,524,400 0 56,524,400 1,399 2,4 9,216 684.299 875000 0 0 61 182 1,045,896 0 2,767237Licenses 2,743.504Use 4,264,474 13,756,041 8,426.502 7,458,J80 3,247,237 32888 160 8,495.496 Less: Uncollectetl Pm Taxes- Year 2 Net Current Property Taxes 1 minus Nre 2) 3 36 178 002 12 567 9d Deli uent P Texea 4 TIFRe City Omar City Taxes: Ta Utility Tax Replacement Excise Taxes 11 410.5501138,588 UElOy Mnchise tax low, Code CM 264.1 7 970,050 Padmutuel w tax 8 Gaming wager tax 9 Mobile Home Taxes 10 38,000 11 HoteUMatel Taxa 11 1,015,700 Other Local Opde, Taaea 12 Sbbldtsl -Otlwr ty ars r 13 2468,3011 150378 8 Permits f1 ,06 , of Mone SP 15 1, IntergovernmmMl: Federal Grants 0 Relmdaaements 16 215,193 1,400,/08 T Road lite axes 17 8,418, Other State Grams b Reimbureemartts f1 1 279 382 391 496 _LocalGrerdsb ReimblxaemeMs 19 2544,350 462078 Subtotal - Intsrgowmmente 4 038 925 10,749,280 Charges for Fees b Service: Water Utility 21 Sower Utility22 IAN. 11 433 056 12277,530 12,625.550 Bearlei 23 0 0 0 G.e tionty u o 0 0 Parker Zb 25,2101 S,62S.d1 8552,820 8,477,470 8,331,215 Airport ?e 0 0 0 Landfill/Garbage, M s 27 Transit 29 _- 9,787, 9,767,878 9902,710 9,684,652 0 0 0 Transit 29 _ _ 1,227,1 1,227,160 1272,497 1,227,264 Cable O TN4 hone Itha 31 51275D 512,750 512 750 0 Homing ft 31 0 0 0 StemAu6xxl Storm Water UGI 32 1,717,01 1,717 010 1,522,290 1,558,683 011ier Feeab CM es for Sarvica 33 5,891.492 21.00 5,912,492 6144,373 S,d39, 140 btotal-CMrges r aMca eel ru 34 6.4J0.452 21,000 107,620 107 820 107.620 3 568 455 721 357 4289812 0 0 0 10,006,874 48,456328 47.849,512 46,383,000 S tial Assessments 35 810 810 1,090 0 Miscellaneous 36 1,70,81 282,830 54, 2.673.70114266994 4,999992 Other Financ h, Saumea: RegWar Ope all g mmfem In 37 11,128,335 1,817004 20,062 4,838,822 20,744,3 38,346,591 46,427 544 1,059888 32,478 2,366,289 3,015614 1 078 920 4 889 301 0 20.744.378140 712 880 19473 356 10,007,340 1,560, 12 357,340 14,969,500 307477 2920,018 1079920 15 76841 0 2229437 53377897 87942878 13 270 504 22 618,301 0 78 91554 210,846,361 230.780 883 8 782 809 -227 257 116 348 61 818 55 133 984 705 193619 135 22033113 22 391,(NII41 116,3481 160,532,094344831088 424199818 51,062.230 1,157,920 52,220,150 12,171,182 3,631,645 68,026,257 221,035,839 211 373 048 432.408,687 Internal TF Loan Trensiere In 1,108,322 Sabto"s ALL O ratio 7re.8b M 39 12 294 857 1.81 7 004 Proceeds of Debt (Excludlrrg TIF Ir1(arrW 40 200, Proceeds of Capital Asset Sales 61 307,477 Subtotal -Other Financing Sourcasta,..ew„ae 42 12,802,134 1,017.004 Total Newman, except for beginning fund balanca (Hors 3. 4, 5, 13, f/, 75, 20, 34, 35, 30, 6 41) 43 88 778 987 25 694 591 Begiren FuM Balance Jit 1 44 33 423436 9,571,659 TOTAL REVENUESb BEGIN BALANCE ro. ewv 45 100 2403 35,266,250 lam 631 AP1 CITY OF Iowa City Oapemmenl of Menegemenl EXPENDITURES SCHEDULE PAGE 1 Fiscal Year Ending 2020 Fiscal Years GOVERNMENT ACTIVITIES A B GENERAL C SPECIAL REVENUES D TIP SPECIAL REVENUES E DEBT SERVICE ( CAPITAL PROJECTS G PERMANENT H ROPRIETAR 1 BUDGET 2020 J) RE -ESTIMATED 2019 (K) ACTUAL 2018 (L) PUBLIC SAFETY Police DepartmentICrime Prevention Jeti _ _- 1 13,946,34813,946,348 -. - 13,919,625 12,967,594 0 0 0 Emergency Man ement 3 0 0 Flood Control 4_ 0 0 0 Fire Departmard 8,514,382 _ - - 8,514,382 8,275,728 8,030,716 Ambiance 8 0 0 0 Building Inspectorm 7 1,849, 1,849,6 1,892,10 1,484,480 Mlscellansous Protective Services 8 0 0 0 Animal Control 9 897, 897,554 927,024 841,952 Other Pubic Sale f0 3,128 919,871 922,987 911,018 590,524 es - 1 ) 11 25,211 063 919,871 0 26 130 934 25,925,504 23.915,266 PUBLIC WORKS Roads, Bridges, 8 Sidewalks, 12 4,224,763 4,224,763 4,391,040 3,562,669 Parton - Malar and OffStreet 13 0 0 0 Street Lihtin 14 488,541 488,641 454,283 0 Tretflo Control and Solely 884,221 884,221 1012,006 1,281,309 Snow Removal 18 452,820 452,820 388,7 727.059 H En inserlo 17 2.866.172 2666,172 2,554,182 1,909,621 Street cleaning 16 371,170 371,170 103,326 405,146 Airport (IImit Ente rise 19 0 0 0 Garbage (Nnot Enterprise) 20 0 0 0 Other Public Warks_ __21 1,119, 112, 1,232114 1,180,743 914,982 TOTAmea 2L 2 3,785,480 6,534.321321 0 10,319801 10084,374 8,800,786 HEALTH & SOCIAL SERVICES Welfare Assistance 23 0 0 0 City Hospital _ 24 Payments to Private Hospitals_ 0 0 0 0 0 0 _ _Health Regulation and Inspection _ 0 0 0 _ Water, Air, and MosquBo Control 0 0 0 Community Mental Health20 _ 0 0 0 Other Health and Social Servipe 29 531,500 531,5 310,000 292,501 L Mrea23-29 30 531,500 0 _ n 531,500 310,000 292,501 CULTURE & RECREATION Li Servicse 31 6,920,059 _ _ - _ _ 8,820,059 6,677.934 8,400,495 Museum. Bent end Theater 32 0 0 0 Parka 33 3,388, 3.388,'go3,281,207 2,783,558 Recreation 34 3,924, 3,924,995 3,726,903 3,549,023 Cemetery35 388,459 371,175 347,855 Community Carrier. Zoo. & Iw 36 - 0 0 0 Other Culbna and Recreation 37 911, 941,522 986,855 888,544 er 31 • 38 15564 020 0 0 15 564 020 15 044 074 13,969,475 IO 6JI A11 GOVERNMENT ACTIVITIES CONT TOTAL TOTAL Beautification T, 8 Finance Adm. 8 City Anomey eml Buildings _ Govemment Activities Expenditul (lures 11+22+30+38+45+53+54+57) BUSINESS TYPE ACTIVITIES CITY OF Iowa City EXPENDITURES SCHEDULE PAGE 2 Fiscal Year Ending 2020 TIF SPECIAL I SPECIAL DEBT CAPITAL GENERAL I REVENUES REVENUES I SERVICE I PROJECTS I PERMANENT Cmtlnu"eOwolNemn is tM1e u Wwl diu09i nllwa Irmo. Plm yemr;Y pW PYI.a. TII.. YelWs m IM Ce AP Y.O. dilam swnWM IM llkIel bmn n w. ME 'JepenmeM Ql MNggpmen'. Fiscal Years BUDGET RE -ESTIMATED ACTUAL 2020 2019 2018 Fpm7W City Name: labels LONG TERM DEBT SCHEDULE GENERAL OBLIGATION BONDS, TIF BONDS, REVENUE BOND$, LOINS, LEASE -PURCHASE PAYMENTS PAGE 1 ovn.laN..o.m„n Fbal Yw Neo Debt Nemo (A) Amount of Issue (B) Type of Debt Obligation (C) Data CorUMd to County Auditor (D) Debt Resolution Number (E) Principal Duo FY 2020 (F) Interest Due FY 2020 •(G) Bond RogJ Paying Agent Fees Due FY 2020 t(H) Total Obligation Due FY 2020 N9 Paid from Funds OTHER THAN Cullen, l Year Debt Service Taws --N1 Amount Paid Current Year Debt SerMu Lovy a(N) 1 2012 GO 9,070000 GO 0612021 12,21M 955000 61X 400 1016613 6050 956itt Z M13 GO 71MAM 00 0612013 13313 M"o 57,613 100 878013 153,552 724461 (3 )201400 11AMAM CA 0675414 14131 62TA44 126 400 756.269 X0.407 446662 4 M15 GO 7.78SAM 00 062015 15.155 0 154313 100 100613 n.20 28.373 201600 9.795AM GO 062016 16.192 0 154,450 400 154850 151.650 6 201700 97MOM 00 062017 17 -IN 0 172 154 172863 IN, 12431 MIMOO 66MOM 00 082116 16133 2711956 242,550 1N 3NON 3.%0908 20188 GO 3,1M,M0 GO Halt 16131 1,6MOM 28000 154 1 O 400 10MAN (9 )12019(30 13,32320 3A6.6M 532,930 1N 1,370213 4370213 10 MIM TF Rennes Br,de 2,655,000 NM.GO 1112012 16.255 IMAM 67185 100 207865 207.865 0 11) 2016E TIF R. Bed; 12AMAM NON -GO 082016 16355 0 3611% 454 3M550 W.W 0 12 2010 Sew ll m ludIding Sava 15AMAM NON -GO OIRO10 1044 0 0 100 100 0 13 2016 Ser RneraR B 9MMI NON -GO 062016 Was 2.OIOJMI IM550 IM 2175950 2,115 0 1/ M17 Sax R. 144,xk, 8w 4,V%M NON -00 OVAIT 17-152 554 Ml 454 7016W 701 0 152012 Weer lkr Bohr 4,%6054 NON -GO 062012 12-M $10,000 37,540 1N W840 541, 0 16 M16 Wrbr R. Relolding Bndf 3660000 NON -GO 082016 16172 420540 9/ 1N 517888 517,BM 0 1 2017WawrPw RwkrdkVBwe 5.910,000 NOI.00 062017 17.154 MAN 103,036 1N 738438 738,138 0 (1811 NO SELECTION 0 0 (191 NO $ELECTION 0 0 M NOW TION 0 0 21 NO SELECTION 01 0 22 NO SELECTION 0 0 y NO SELECTION 0 0 NOSELECTION 0 0 NOSBLCTt3N 0 0 26 NOSE TION 0 0 2 NO BEIECTION 0 0 26 NO SELECTION o 0 29 NOEBECiKN 0 0 (391 NOSBECTION o 0 TOTAU1 i 15.171893 2,532658 6MI 17711,M11 6030731 '1,680610 10 Kellie Fruehling From: Greg Hearns <ghearns@iowafabor.com> Sent: Friday, March 08, 2019 10:11 AM late Handouts Ntfibuted To: Council Subject: Letter To Council Attachments: 20190308111105706.pdf — — G (Date) From IOWA CITY FEDERATION OF LABOR, and AFSCME LOCAL 183 IOWA CITY FEDERATION OF LABOR. March 7, 2019 Bear Iowa City City Council, I write on behalf of the Iowa City Federation of Labor and our affiliate union representing city employees, AF5CME 183, after we have had a chance to extensively review and discuss the council's recent Consideration of 'converting temporary/hourly employees that work consistent year-round schedules to a permanent part-time status" (City of Iowa City memo from Ashley Monroe, Jan. 17, 201.9). Iowa City Federation of labor and AFSCME 183 agree that this change 1s an important first step toward ensuring city employees are not excluded from standard wage rates, benefits, and other protections that should appty to year-round employees if they are classified as bargaining unit members tinder the city's contract with AF5CME Local 183. Many long-time city employees covered by the AF5CME contract have seen the number of temporaryJhouriy pos€tions increase over recent years (while at the same time observing that there are many permanent jobs that could he created or expanded for some tasks). Whether intentional or not, this trend has left many employees who perform city services on a year-round basis lacking health insurance and other important benefits, We urge the council to sign an agreement with AF5CME 183 to: • transition the approximately 38 hourly employees identified in the Jan. 17, 2019 memo to permanent immediately in 2019 by amending the FY20 budget (using unallocated reserves) and then direct staff to ensure that future budgets maintain the needed funding for these positions, ■ comrnit to engaging with local union leaders to perforin necessary analysis of affected positions, and • ensure that no existing hourly or bargaining unit employees are adversely affected with job loss or reduction of hours in the process of carrying out this transition. City government's fair treatment of its own employees can send powerful messages to residents and employers while creating significant positive ripple effects in the local economy. We are excited for the chance to work with a city council that shares our vision for a high road local econorny built on good jobs, and we look forward to continuing discussions about how to make this vision a reality. Sincerely, Greg Hearns, President, Iowa City Federation of tabor AFL-CIO P.O..Box 2718 • Iowa City, lA 52244 -�W=s Item Number: 20. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution approving the three-year Financial Plan for the City of Iowa City, Iowa, and the five-year Capital Improvement Plan. Prepared By: Jacklyn Fleagle, Budget & Compliance Officer Reviewed By: Dennis Bockenstedt, Finance Director Geoff Fruin, City Manager Fiscal Impact: See Memo Below Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: On March 12, 2019, two public hearings will be held: one hearing will be held to take public input on the proposed amendment of the fiscal year 2019 (FY2019) budget, and one hearing will be held to take public input on the proposed fiscal year 2020 (FY2020) budget. Following the first public hearing, a resolution to amend the FY2019 Operating Budget will be considered. Following the second public hearing, a resolution to adopt the FY2020 Operating Budget and a resolution to approve the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document will be considered. The FY2020 adopted budget must be certified by the Johnson County Auditor's office by March 15, 2019. Background /Analysis: The FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was made available to City Council and the general public in December 2018. This document included the proposed FY2019 amended budget and the proposed FY2020 budget. This document detailed the proposed and amended budgets as submitted by the City Manager following an extensive budget process. The City Council held public work sessions in January and February 2019 to review and discuss the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. During these budget work sessions, the City Manager and the department directors presented their budget proposals and responded to questions from the City Council. The City Council also clarified and refined their budget priorities during these work sessions. The Resolutions to Amend the FY2019 Budget and to Adopt the FY2020 Budget and related schedules represent all of the programs and details that were included in the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document. The Resolutions and related schedules also include any subsequent changes as directed by the City Council as well as corrections and adjustments identified by City staff. The related schedules for the FY2019 Amended Budget and the FY2020 Budget were made available to the public on February 19, 2019 and the Notices of Public Hearing for both were published on February 22, 2019, in accordance with state law to allow for public input. Financial Impact: Fiscal Year 2020 Proposed Budget On December 21, 2018, the FY2019-2021 Financial Plan and 2019-2023 Capital Improvement Plan document was delivered to the City Council and made available to the general public. Since that time, changes and adjustments were made by City Council and by City staff to the proposed FY2020 budget. The changes to the FY2020 budget are summarized as follows: • Final property tax revenue calculations including gas & electric excise taxes and property tax backfill payments: $132,583 General Fund revenue $46,351 Employee Benefits Fund revenue $13,574 Transit Fund revenue +$18,367 Debt Service Fund revenue $210,875 Total revenue impact • A South District Home Ownership Program was added in the amount of $140,000. • The Public Art budget increased from $25,000 to $50,000, and the building change program decreased by $25,000. • Funds in the amount of $100,000 were added to the budget for a solar project at Terry Trueblood Recreation. • The transfer into Affordable Housing was increased by $350,000 to $1,000,000. The final proposed property tax levy rate for FY2020 is $15.833 per $1,000 of taxable valuation; this is unchanged from the proposed levy rate presented in December. The FY2020 levy rate represents a 2.16% decrease from Iowa City's FY2019 levy rate of $16.183 per $1,000 of taxable valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for eight consecutive years by a total of $2.01 or 11.26%. Fiscal Year 2019 Revised Budget The FY2019 budget amendment presented for City Council approval is the second budget amendment of FY2019. This amendment incorporates all of the programs, changes, and updates presented in the financial plan and capital improvement plan document that was distributed to the City Council and the general public on December 21, 2018. The State of Iowa allows cities to amend the annual operating budget for supplemental appropriation authority. These changes may include new or revised revenue and expenditure projections, transfers between funds, and capital improvement plan changes. Increased expenditures must utilize available fund balance or additional revenue sources, as the State does not allow amendments to increase property taxes. According to the City's financial policies, amendments to operating budgets will be made only in the following situations: • emergency situations • transfer from contingency • expenditures with offsetting revenues orfund balance • carry-over of prior year budget authority for expenses that had not been paid as of the end of the fiscal year. Since the distribution of the plan document, changes and adjustments were made by City Council and by City staff to the amended FY2019 budget. The changes to the FY2019 budget are summarized as follows: • Revenues and expenditures for the Riverfront Crossings Public Art Fund were added in the amount of $73,450, each. • The Water fund re -allocated some expenditures for Collector Well Pump Repairs, there was no net change in expenditures. • An Affordable Housing Fee in Lieu of was added for a receipt that was not previously budgeted for $404,360. • The Facility Master Plan Reserve transfer was reduced by $500,000 to $2,000,000. • $10,000 from the Contingency reserve was transferred to Human Services for the Shelter House. The proposed budget amendment to the City's FY2019 budget does not increase property taxes or change the property tax levy rate and expenditures are funded from increased revenues or available fund balance. ATTACHMENTS: Description Resolution Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5053 Resolution No. 19-80 Resolution approving the three-year Financial Plan for the City of Iowa City, Iowa, and the five-year Capital Improvement Plan. Whereas, the City Council of the City of Iowa City deems it in the public interest and in the interest of good and efficient government for the City of Iowa City, Iowa, to adopt a three-year Financial Plan for operations and a five-year Capital Improvement Plan budget; and Whereas, the three-year Financial Plan and mufti -year Capital Improvement Plan are subject to annual review and revisions; and Whereas, a public hearing was held on March 12, 2019, at a regularly scheduled City Council meeting and public comments were received. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The City Council of the City of Iowa City does hereby adopt the three-year Financial Plan for the Fiscal Years 2019 through 2021 and the five-year Capital Improvement Plan 2019 - 2023. This Resolution is an expression of the Council's legislative intent for planning future operation and capital improvements for the City of Iowa City, Iowa; and the anticipated means of financing said plan, subject to applicable laws. Passed and approved this 12th day of March 2019. G, M or Attest: C� Q4�jrl� I ty Clerk `t pp v d by: . ? __41—J y City Attorney's Office u It was moved by trims and seconded by adopted, and upon roll call there were: AYES: NAYS: Thomas the Resolution be ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Item Number: 21. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution approving project manual and estimate of cost for the construction of the First Avenue Water Main Replacement Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Prepared By: Joe Welter, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Geoff Fruin, City Manager Fiscal Impact: $375,000 available in the First Avenue (400-500 Block) Water Main Replace Project, Account Number W3212 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The project generally includes water main replacement along the west side of First Avenue between Friendship Street and Court Street. Background /Analysis: This project includes water main replacement along the west side of First Avenue, from Friendship Street to Court Street. Approximately 1,100 feet of six-inch cast iron pipe will be replaced with eight -inch polyvinyl chloride (PVC) pipe. In addition to the work along the First Avenue Corridor, a twelve -inch PVC pipe will be installed along the south side of Court Street and an eight -inch PVC pipe will be installed across Court Street. This pipe will connect the main on the south side of Court Street (east of Our Redeemer Lutheran Church) to the main on the north side of Court Street (in front of 2326, 2320, and 2314 Court Street). A new valve, enclosed in a precast concrete vault, will be installed in the right-of-way adjacent to the east driveway of the church. This valve is required for the development of an Eastside Pressure Zone in the water distribution system. Throughout the project, trenchless installation methods will be used to minimize disturbances to roads, sidewalks, trees, and other surface features. Despite this, the project will disturb portions of the right-of-way during the restoration of water services; some sidewalks; the eastbound lanes of Court Street, west of First Avenue; and the end of A Street. ATTACHMENTS: Description Resolution zl Prepared by: Joe Welter, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 Resolution No. 14761 Resolution approving project manual and estimate of cost for the construction of the First Avenue Water Main Replacement Construction Project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids. Whereas, notice of public hearing on the project manual and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the First Avenue (400-500 Block) Water Main Replace Project, Account #W3212. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that The project manual and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 81 day of April, 2019. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 23rd day of April, 2019, or at a special meeting called for that purpose. Passed and approved this 12th day of march _'2019. Z Ma or Attest: Ci Clerk proved City Attorney's Office Resolution No. 19_81 Page 2 It was moved by rums and seconded by Thomas the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Cole x Mims x Salih x Taylor x Teague x Thomas x Throgmorton Item Number: 27. r �, CITY OF IOWA CITY COUNCIL ACTION REPORT March 12, 2019 Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement to provide water service to Woodland Ridge Subdivision. Prepared By: Ron Knoche, Public Works Director Reviewed By: Geoff Fruin, City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Location diagram Resolution Agreement Executive Summary: The Woodland Ridge Subdivision is located outside of the current growth boundary and its existing well water sources are contaminated. The home owners association (HOA) and the 26 home owners approached the City about extending water service to the subdivision. The agreement is identical to the one the City entered into last year with the neighboring subdivision, Lacina Meadows. Background /Analysis: In 1997, the construction of Woodland Ridge Subdivision, a 26 -lot Johnson County subdivision, began. The subdivision is located on a 55 -acre site located approximately one mile south of the Iowa City corporate boundary between Dane Road and Highway 218. The subdivision is located outside of the current Iowa City Growth Boundary. In 2017, the Iowa DNR required a preliminary engineering report be prepared to outline needs and options for the water supply system improvements for the Woodland Ridge public water supply system. The Iowa DNR cited the water supply system for Gross Alpha and Combined Radium maximum contaminant level violations. The EPA established the maximum contaminant levels due to an increased risk of getting cancer by people who consume the water over many years. In 2018, the Iowa DNR approved the preliminary engineering report identifying the preferred option of connecting to the Iowa City system. The route of the water main is shown on the attached exhibit. The project estimated cost to complete the connection is $550,000. Due to the public health concern and the location of the existing subdivision outside the current growth boundary, Staff feels this option is viable and will have no impact on the Water Division's ability to provide water for current and future development with in the Corporate Boundaries. Per the agreement, the Woodland Ridge Homeowners Association and lot owners will be responsible for construction of the water main extension project and connecting to the new distribution system. They are required to pay one acre of water main extension fee per lot totaling $11,875.50. The lot owners will pay a rate 1.5 times the current City residential rate. The City will own, operate and maintain the distribution system after acceptance of the project. This agreement does not allow any other subdivisions to tie on to this system without approval by the City Council. The estimated service life of this distribution system is 100 years. Over the life of the system, we expect to have two water main breaks to repair. On the average, it costs the City $1,900 to make the repair for water main located outside of pavement. The water main extension fee paid will cover the repairs when they occur. Over the life of the system, the estimated revenue is $6.24 million. The replacement cost at the end of its useful life is estimated to be $2.8 million. The current plan is the water distribution system will be installed and ready for use between September 2019 and May 2020. ATTACHMENTS: Description location diagram resolution agreement Woodland Ridge Subdivision Location Map Prepared by: Susan Dulek, Ass't. City Atty., 410 E. Washington St., Iowa City, IA 319-356-5030 RESOLUTION NO. 19-82 Resolution authorizing the Mayor to sign and the City Clerk to attest an agreement to provide water service to Woodland Ridge Subdivision. Whereas, the Woodland Ridge Subdivision is located outside of the current growth boundary; Whereas, the existing well water sources servicing the Subdivision are contaminated with radionuclides; Whereas, the Woodland Ridge Homeowners Association and the Subdivision's twenty-six (26) home owners approached the City about extending water service to the Subdivision; Whereas, under the proposed agreement staff has negotiated, the Woodland Ridge Homeowners Association and property owners will pay all the costs to build the infrastructure to extend the water main and will pay a water usage fee of 1.5 times the fee for City residents; and Whereas, it is in the interest of the City to enter into said agreement. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The Mayor is hereby authorized to sign and the City Clerk to attest the attached Agreement among the City of Iowa City, Iowa, the Woodland Ridge Homeowners Association, and the Owners of the Lots in the Woodland Ridge Subdivision for the provision of water service. Passed and approved this 12th Approvea'3 � c i\�tr� City Attorney's Office day of March 2019. Mayor n Attest: City Clerk Resolution No Page 2 19-82 It was moved by Teague and seconded by Thomas the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Cole x Mims x Salih x Taylor x Teague x Thomas X Throgmorton AGREEMENT AMONG THE CITY OF IOWA CITY, THE WOODLAND RIDGE LOT OWNERS ASSOCIATION, AND THE OWNERS OF LOTS IN WOODLAND RIDGE SUBDIVISION PARTS 1-3 FOR THE PROVISION OF WATER SERVICE This Agreement is entered into in Iowa City, Iowa among the City of Iowa City, Iowa, a municipal corporation, ("CITY"), Woodland Ridge Lot Owners Association ("WOODLAND RIDGE"), and the owners of record of all buildable lots in the Woodland Ridge Subdivision Parts 1-3 ("OWNERS"). WHEREAS, the legal description of the entire footprint for Woodland Ridge Subdivision Parts 1-3 is: The plats for Woodland Ridge Subdivision Part 1, Resubdivision of Lots 14, 15 and part of Outlot C, and Woodland Ridge Subdivision Part 3, Johnson County, Iowa are recorded at Plat Book 37, Page 299, Plat Book 39, Page 7, and Plat Book 41, Page 326, respectively, Plat Records of Johnson County, Iowa ("Subdivision"), WHEREAS, the Subdivision is located outside of the current Iowa City Growth Boundary; WHEREAS, OWNERS are the owners of record of all buildable lots in the Subdivision; WHEREAS, WOODLAND RIDGE conducts the business and affairs of the OWNERS with respect to the Subdivision; WHEREAS, the CITY owns and operates a municipal water system; WHEREAS, the existing well water sources servicing the Subdivision are contaminated with radionuclides; and WHEREAS, the Iowa Department of Natural Resources ("DNR") has mandated the removal of said contamination from the water sources within the Subdivision prior to consumption due to the public health concern; and WHEREAS, in pursuit of a solution to the DNR mandate, WOODLAND RIDGE approached the CITY to build the necessary infrastructure in order for the CITY to supply water service to the OWNERS, and the CITY has agreed to provide water service to OWNERS pursuant to its authority under Iowa Code Section 384.84 (2017), Iowa Code Chapter 388, and Section 16 -3C -5A of the City Code. NOW, THEREFORE, THE CITY, WOODLAND RIDGE, AND OWNERS AGREE AS FOLLOWS: 1. Effective Date This Agreement shall become effective upon execution. 2. Definitions As defined in Section 16-3C-1 of the City Code, the following definitions shall apply to this Agreement: Distribution Water Main: Water pipe owned, operated or maintained by the CITY and used for the purpose of distribution of potable water. AKA Water Main. Service Line: The pipe laid from the distribution water main to the point of service or building served. The service line shall include stop boxes, pipes and valves between the distribution water main and the water meter. Stop Box: A shutoff valve on a service line that can be opened and closed from the surface of the ground. Water Meter: A CITY owned and city furnished device used to measure the volume of water passing through a service line. 3. Extension of Water Main WOODLAND RIDGE shall pay all costs associated with building the necessary infrastructure to extend the CITY water main to the OWNERS. WOODLAND RIDGE shall design and construct the water main according to CITY standards. Upon the CITY Public Works Director determining that the infrastructure has been designed and constructed according to CITY standards, WOODLAND RIDGE shall dedicate the improvements to the CITY. 4. County Right -of -Way WOODLAND RIDGE shall obtain, at its sole cost, all necessary permits from Johnson County to install the infrastructure in the County right-of-way. 5. Service Lines OWNERS shall install and maintain the service lines at their sole cost, including obtaining a permit from the CITY and approval of the CITY Building Inspector. OWNERS shall apply for connection to the water main as set forth in Section 16-3C-3 of the City Code and shall comply with all requirements set forth therein. 2 6. Connection Fee WOODLAND RIDGE shall pay the CITY $11,875.50 upon execution of this Agreement, which reflects the CITY's one -acre connection fee for each buildable lot in the Subdivision (26lots x $456.75 = $11,875.50). 7. Water Customers and Usage Fee All OWNERS shall be direct water customers of the CITY. At the time OWNERS establish their water customer accounts, OWNERS shall each pay a deposit of $180.00, which shall be refunded when the account is closed less any monies due the CITY. The CITY shall bill all OWNERS in accordance with the City Code but at one -point -five (1.5) times greater than the water service charge for customers within the corporate limits of the CITY. The water service shall be subject to the City Code provisions regarding water utilities, as amended from time to time, which include but are not limited to the ability for the CITY to: a. Bill and collect for connection and water service; b. Impose fees, liens and charges for nonpayment of water service; and C. Discontinue water service by turning off service at the stop box in the event of nonpayment or other delinquency with respect to water service. All water customers, with the exception of the OWNERS who executed this Agreement, will be required to sign an agreement that substantially complies with Exhibit A, which is attached and incorporated herein, prior to the CITY providing water, 8. Water Meters OWNERS shall install and maintain water meters at their sole cost, which will include a one-time, nonrefundable fee of approximately $245.00, and shall comply with all the requirements set forth in Section 16-3C-4 of the City Code. OWNERS acknowledge that Section 16-3C- 4A(1)(d) provides that "where water meters are located [property owners] are deemed to have consented to the city's right to enter the owner's and/or occupant's property to test water meters where the city has reasonable grounds to believe the water meter is not operating according to performance standards of appropriately installed and operating water meters. If access to the meter is not permitted, the water service may, after written notice to the property owner, be turned off by the city until access is allowed." 9. Hydrant and Water Main Maintenance WOODLAND RIDGE and OWNERS shall not be liable for future maintenance costs on the water main and hydrants. The CITY acknowledges that the connection fee and the water service charges are calculated to generate adequate revenue to pay the costs and operation of the water main. Notwithstanding the other provisions of this paragraph, CITY reserves the right to increase the water service charge in the future to prevent the 3 customers within the City of Iowa City from subsidizing the service to the Subdivision upon 30 -day written notice by ordinary mail to OWNERS. The adjusted water service charge must be based on the CITY'S cost to operate and maintain the overall water treatment and distribution system. The CITY reserves the right to shut off the water in the water main at any time for maintenance and installations and as the CITY deems necessary to protect the city water utility system. 10. Stop BOX OWNERS shall be responsible for all costs to install and repair the stop box. 11. Back Flow Prevention Each OWNER shall install a back flow prevention device if required by the City Code and shall comply with all City Code requirements including having a licensed plumber obtain a permit from the CITY for its installation and conduct annual inspections. OWNERS acknowledge that the City Code requires the installation of a back flow prevention device if there is a potential risk of contamination to the CITY water supply and that potential risk factors include a lawn irrigation system, boiler, in -floor heating, and yard hydrant. WOODLAND RIDGE shall provide the CITY Senior Building Inspector with written confirmation (electronic mail is sufficient) of said risks on each lot within 60 days of execution of this Agreement. Any OWNER who intends to install a lawn irrigation system, boiler, in -floor heating or yard hydrant after 60 days of execution of this Agreement shall promptly inform the CITY Senior Building Inspector of such intent and shall have a licensed plumber obtain a permit from the CITY to install the backflow prevention device. 12. Termination This Agreement shall terminate by mutual agreement of the parties, or on July 1, 2049, ("Termination Date"), whichever first occurs, unless terminated as provided herein. This Agreement shall automatically terminate if the Subdivision is annexed into the CITY. 13. Renewal This Agreement shall automatically renew for additional periods of ten years, unless the CITY and WOODLAND RIDGE mutually agree to terminate the Agreement. The CITY shall record the applicable termination or renewal at cost to WOODLAND RIDGE. OWNERS have no right to exercise this renewal provision. 14. Declaration of Default and Notice In the event that the CITY or WOODLAND RIDGE determines that the other has defaulted in the performance of its obligations hereunder, CITY or WOODLAND RIDGE may declare that default has occurred and give notice thereof to the defaulting party. Notice of default shall be 4 given in writing, shall specify the nature of the default and the provision of this Agreement involved, and shall specify what action is required of the defaulting party to correct the default. The defaulting party shall have thirty (30) days from the date of its receipt of the notice of default to correct the default. If at the end of said thirty -day period the default has not, in the opinion of the aggrieved party, been corrected, that party may thereupon pursue all lawful remedies, including but not limited to, termination of this Agreement, an action for specific performance thereof, and action for damages for breach thereof, or an action for alternative relief. OWNERS have no right to declare WOODLAND RIDGE or CITY in default of this Agreement. 15. Effect of Termination In the event that this Agreement is terminated, the CITY shall be obligated to provide water utility service as herein provided for not more than two years after termination or is judicially declared, during with time WOODLAND RIDGE and OWNERS shall be required to pay the same rates and charges for such services as provided herein. During said two-year period the CITY shall be required to perform only routine maintenance on the water system and WOODLAND RIDGE and OWNERS shall be responsible for all repair and replacement services. After said two- year period the CITY shall be entitled to cap its water distribution mains. WOODLAND RIDGE and OWNERS shall not make use of any such water mains unless and until either has completed the purchase of the water main servicing the Subdivision. 16. Notice All notices which the parties are authorized or required to give one another pursuant to this Agreement shall be in writing and may be personally delivered or sent by ordinary mail to the addresses hereafter provided. Mailed notices shall be deemed to be received by the party to whom directed when they are postmarked. Such notices shall be delivered or mailed to the following persons at the addresses listed: a. Notices to the CITY: City Clerk, 410 E. Washington St., Iowa City, IA 52240 b. Notices to WOODLAND RIDGE: % Larry Weber 3837 Meadowview Lane SW Iowa City, Iowa 52240 c. Notices to OWNERS: For any notice provided by the CITY to WOODLAND RIDGE or by WOODLAND RIDGE to the CITY, WOODLAND RIDGE shall immediately provide a copy of said notice to each OWNER. The CITY is under no obligation to provide said notice to the OWNERS. Notwithstanding any other provision of this paragraph, CITY shall deliver to OWNERS all notices required by the City Code to be provided to water customers. 5 17. Amendment This Agreement is the entire understanding of the parties concerning the subject matter herein, and it may be amended only by WOODLAND RIDGE and CITY. All amendments shall be in in writing and recorded by the CITY at WOODLAND RIDGE's cost. WOODLAND RIDGE shall notify the OWNERS of any amendment, but OWNERS' consent is not required to amend this Agreement. 18. Severability If any provision or provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. 19. Assignment Neither WOODLAND RIDGE nor the CITY shall assign this Agreement without the consent of the other party. No OWNER'S consent is required for WOODLAND RIDGE or the CITY to assign this Agreement. OWNERS shall not assign this Agreement, but their rights and obligations under this Agreement are binding upon their successors in interest as provided herein. 20. Recording The CITY shall record this Agreement at WOODLAND RIDGE's cost. 21. Successors in Interest This Agreement shall be a covenant running with the land, shall be perpetual, and shall inure to the benefit of and be binding upon the parties hereto and upon their successors in interest. 22. City Code Except as set forth in this Agreement, Section 16-3C of the City Code, as amended from time to time, shall govern the provision of the water service. If any provision in this Agreement conflicts with a provision in the City Code, the statutory or contractual provision that imposes the greater obligation on WOODLAND RIDGE and OWNERS shall control. 23. Indemnification/Hold Harmless Each party agrees to release, indemnify and hold the other parties, their officers and employees harmless from and against any and all liabilities, damages, business interruptions, delays, losses, claims, judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the party by reason of any loss or damage to any property or injury to or death of any person arising out of or by 6 any loss, injury, damage or delay of any nature whatsoever resulting therefrom caused by any act of God, fire, flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond the CITY's control. 24. Waiver The waiver by either CITY or WOODLAND RIDGE of any covenant or condition of this Agreement shall not thereafter preclude such party from demanding performance in accordance with the terms of this Agreement. 25. Lacina Meadows ContingencV This Agreement is contingent upon Lacina Meadows Subdivision's water main extension being installed by Lacina Meadows Homeowners Association and accepted by the City prior to commencement of construction under this Agreement. 26. Entire Agreement This Agreement sets forth all of the covenants, promises, agreements, and conditions among the parties, and there are no other covenants, promises, agreements or conditions, either oral or written, among them. This Agreement may not be modified or amended in any manner except as provided herein. Dated this 12th day of March 2019. CITY OF IOWA CITY By: G ayor Attest: % r City Clerk Aproved BY _,_)-r5 City Attorney's office STATE OF IOWA JOHNSON COUNTY On this 12th day of march , 2019, before me, the undersigned, a notary public in and for the State of Iowa, personally appeared James A. Throgmorton and Kellie K. Fruehling , to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. CHRISTINE OLNEY Fk4� Commission Number 806232My Commission Expires `' ze Notary Public in and for State of Iowa My Commission expires: WOODLAND RIDGE LOT OWNERS ASSOCIATION By; Z W -"-'e. Luis F. Alfaro„President STATE OF IGWA C ( GIG' ,10"NSON-eQUNT-Y— F 0 V14- Ii This instrument was acknowledged before me on l-c�fZ/l.�zl �o . 2019 by Luis F. Aifaro as President of Woodland Ridge Lot Owners Association. Notary Public in and for the State of lewe rlb,-, 6,q M�a�2�) My Commission expires: !� ��� /(J r �y( 5 m� apmMep10,2019 8 f ✓���-E ��/fie f OWNERS m �p IF WKWIMA LOT 4 PART 0 Larry G. g nison �7 'ry C ' Susan E. Denison LO 5 ART .�Z X�- Chad R. roka Lisa L. Sroka OWNERS LOT 1 PART ONE David J. Larsen Stacey Larsen LOT Z PART ONE Justin R. Moses Kimberly A. Moses LOT 3 PART ONE Rhonda J. Halvorsen LOT 4 PART ONE Larry G. Denison Susan E. Denison LOT 5 PART ONE Chad R.Sroka / G06Z 6 `� Lisa L. Sroka E LOT 6 PART ON .I athan P. Hershberger V" Lk4kh my L Hersh erger LOT 7 PART ON 60k &Mzi Denise Nadine Hammen f/k/a Denise Nadine Lange LOT 8 PART ONE Jeff Feller Lydia Peller LOT 9 PART ONE Donald L. Fabian and Charolette M. Hull Revocable Trust, dated February 10, 2017 By: -'�w fir! olette M. Hull, T uste Donald L. Fabian, Trustee 10 LOT 6 PART ONE Jonathan P. Hershberger Amy L. Hershberger LOT 7 PART ONE Denise Nadine Hammen f/k/a Denise Nadine Lange LOT 8 PART ONE Cwd I—e-& Jeff P r Lydia FYeller LOT 9 PART ONE Donald L. Fabian and Charolette M. Hull Revocable Trust, dated February 10, 2017 By: Charolette M. Hull, Trustee By: Donald L. Fabian, Trustee 10 LOT 10 PART ONE Thomas W. Jenn D' ne L. erven-Jenn LOT 11 PART ONE 1-7 K vi . Courtney - :::a 4 4 d 4 2 Theresa H. Courtney LOT 12 PART ONE ",n� -hDelwyn D. Miller � Q;��,A\, U Patricia A. Miller LOT 13 PART ONE Seunglin Bae 0 You ghee Baek 11 �RESUBDIVISION LOTS 14 AND 15 PART ONE jw t%0w&2 — Paul Mic ael abrielj _ ulip Ann Gabrielson k/a Julie Ann Jantz T 2 RESUBDIVISION LOTS 14 AND 15 PART ONE Rebecca J. Kier ch) a/k/a Rebecca J pe Kiersch LOT 1 PART ONE w� Scott L. Kibby V-C��C vvL Kari A. Kibby LOT 17 PART ONE - E. Bartel J D. Bartel L T 18 PART ONE Z�41dz.,A La� eber 12 X 19 PART ONE /� -` William B. Williamson Kirsten O. Williamson LOT 1 PART THREE Brian horn LOT 2 P R.T THREE Jason it ",Cld4 i� Stacey Alfar THREE M. Fied 4 PART THREE r Jack Wiley 13 Barbara A. Wiley .� Kipton Wiley LOT 5 PART THREE Heidi L. Owen 'Timothy W. Owen LOT 6 PART THREE Daniel D. Welu elyn . Welu LOT 7 PART THREE Luis and Betty Alfaro Family Trust dated May 29, 2018 la Luis F. Alfaro, Trustee Betty Alfaro, Trustee 14 Barbara A. Wiley Jon Kipton Wiley LOT 5 PART THREE Timothy W. Owen Heidi L. Owen LOT 6 PART THREE Daniel D. Welu Evelyn A. Welu LOT 7 PART THREE Luis and BettyyAA aro Family Trust dated May 29, 2018 +e E�LC Luis F. Alfaro, Trustke By: �R M aw Betty Alfaro rusee 14 r DEBBIELHGtlAES r w ComffA w#GG244667 ExpiwsMay70,2049 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on 3 19, by David J. Larsen. s .A MARK C. DANIELSON z L Commission Number 154168 My Commission Expires 'OW? November 30, 2019 Notary Public in ani for the Sfafe of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Amlza4 3 2019, by Stacey Larsen. 11i1iiK C oAN�ELSO 3 CbI1Nnf9B1o11 Number 1i541 M MyCoffirr ion Expires L n, November 30, 2019 Notary Public in d for the St to of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) Moses. This record was acknowledged before me on I W/tckl 3 , 2019, by Justin R. STATE OF IOWA /;5 X26). = Notary Public in an�-for the State of Iowa )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on "46H3 Moses. =e*%,.%MARKC. D£t ":E71�4]16 on Nu�rc ,. A — Notary blic in and for the 15 Kimberly A. of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on N12C % 3 , 2019, by Rhonda J. Halvorsen. NMsalon Number pines My Commission Expires ' November 30, 2019 _ _ a STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) v / kLL Notary Public in and for the St to of Iowa This record was acknowledged before me on MO.vCI(\, L4 , 2019, by Larry G. Denison. % C�uunvN PINON omms STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) �E No r� Public in and for the State of Iowa This record was acknowledged before me on MRV0A- Li , 2019, by Susan E. Denison. • �,� Nurrwera��o STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) pti� \14apj-Public in and for the State of Iowa This record was acknowledged before me on K0V Cir. S , 2019, by Chad R. Sroka. G '—,z, w i Notary Pu lic in and for the State of Iowa 1 I 16 STATE OF IOWA ) )SS: COUNTY OF JOHNSON TOT' O cknowledged before me onLtci i , 2019, by Lisa L. Sroka. Commisslon Number 78789j7z0z,vi.AHvf)T MY COMMISSION EXPIREX3 NOISSIWW( JANUARY 14,2021 ,equmN u0P sIwu, I WHVA uuu1 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Hershberger. STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) ry Public in and for the State of Iowa 2019, by Jonathan P. Notary Public in and for the State of Iowa This record was acknowledged before me onU cv\ Jrl 2019, by Amy L. Hershberger. JULIEt mynMsslon Number i14 Co�' Public in and for th State of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Hammen. 17 2019, by Denise Nadine Notary Public in and for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) 2019, by Lisa L. Sroka. Notary Public in and for the State of Iowa This record was acknowledged before me on 2019, by Jonathan P. Hershberger, =DANIELSONLSON SONxpires4;�91Q019 Notary`Public in�nd for the tate of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Hershberger. STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) 2019, by Amy L. Notary Public in and for the State of Iowa This record was acknowledged before me on MA,V'C) 1 , 2019, by Denise Nadine Hammen. 1p<--, KAITLYN PINION No y P blic in and for the State of Iowa X W M K 17 STATE OF ARIZONA ) )SS: COUNTY OF ) This record was acknowledged before me on , 2019, by Jeff Feller. Notary Public in and for the State of Arizona STATE OF ARIZONA ) )SS: COUNTY OF ) This record was acknowledged before me on , 2019, by Lydia Feller. Notary Public in and for the State of Arizona STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on MOMI 3 2019, by Donald L. Fabian as Trustee of the Donald L. Fabian and Charolette M. Hull Rev ble Trust, dated February 10, 2017. it MARK r• faANIELSON Cor zr 154166 i Expires ow> -, S0, 2019 Notary ublic in ani for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on r,.c�, 2019, by Charolette M. Hull as Trustee of the Donald L. Fabian and Charolette M. Hull Revocable Trust, dated February 10, 2017. a "Maw Nota Public in and for the tate�iowa 18 STATE OF ARIZONA } )SS: COUNTY OF This record OmcI SEAL JEANINE MALDONADO-MORIN NOTARY PUBLIC -ARIZONA MARICOPA COUNTY COMM # 549681 My Oau Expires July 18, 2021 STATE OF ARMMW"` —T -" COUNTY OF/ }SS:Ji' ) me on /fT 2019, by Jeff Peller. >%Notary Public in and for the S ate of (zona This record was acknowledged before me on 2019, by Lydia Peller. RM sEaLj /NADO-MORIN���� -ARIZONA��%�COUNTYasssl otary Public in and fr theStateof Arizona Juty 18, 2022 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on , 2019, by Donald L. Fabian as Trustee of the Donald L. Fabian and Charolette M. Hull Revocable Trust, dated February 10, 2017, Notary Public in and for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON } This record was acknowledged before me on , 2019, by Charolette M. Hull as Trustee of the Donald L. Fabian and Charolette M. Hull Revocable Trust, dated February 10, 2017, Notary Public in and for the State of Iowa lim STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on ,PAR.GN 3 2 by Tho s W. Jenn. 7AR._DANIEI.SO 8Number154168':'S L es"L9 Notary Public in anAor the State of Iowa STATE OF IOWA ) )SS' COUNTY OF JOHNSON ) This record was acknowledged before me on -a by Di n L Cerven-Jenn. • �" "'' aois Notarj Public in anr the State of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on;A4t9&D(W,3 20 by Kevin D, Courtney. RELMN l ember 30, 9 Notar�Public in and for the State of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on A4M(11 3 2019, by ere H. Courtney. MARK C. Notar Public in an or the tate of Iowa ow MNComm ovember 30, 19 19 STATE OF IOWA ) )SS COUNTY OF JOHNSON ) This record was acknowledged before me on 44? 3 , Miller. KMAInl�� DANIELSONn�3umber 154168 ice I LS Notary Public in ar STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) �by Delwyn D. - Xal � the State of Iowa This record was acknowledged before me on2019, by Miller. � tfSA r 1t C. F,�AM1�iSON , STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) 0 NotarU Public in and for the State of Iowa This record was acknowledged before me on �& I , 2019, by Seunglin Baek. KAITLYN PINON Comms E ss m 81 (K aAM I �,✓ �,:�'_� MY Cornmlasion Expires s; nzz blic in and for the State of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Svc, 2019, by Younghee Baek. 4im Pu lic in and for the State of Iowa 20 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on .IMPUY 3 2019, by John Paul Michael Gabrielson. mCo. ON ESM y nNan 154168 My commission Evkm ;._...�_.=r 30,7019 Notary Public in aM for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on )4111W 3 2019, by Julie Ann Gabrielson. tcom-ni C. DAmbELSW6 comm;ss;on Number 154166 Notary Public in and -for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on 019, by Rebecca J. Kiersch. Krpyan 2 19 Notary Public in an for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on M,09(Pt -9, 1 , by cott . Kibby. a MARK C. DANIELSON 1plj�4 �F commission Number 154168 q%, Mycomm�ssionE*res Notary Public in an for the State of Iowa No+;ember 30. 2019 21 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on I 1 Ovd , 2019, by Kari A. Kibby. in and for STATE OF IOWA )SS: COUNTY OF JOHNSON This record was acknowledged before me on Bartel. LVMCLDAMEL,SDR OMMISWon Ernes 8 • My Commlael30 20 o November 30, 19 Public in and for STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Il�IAnLN 3 t �1A6ii(C. DAIdiELSON C ��rp�ymisslon iuumbeEr�75.1768 / Notary ublic in ar STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on A4A1U1WS3 2 by LSO0i*5M r 954168�ireaNotar P blicinand rthe ot9 y 22 State of Iowa of Iowa ulia D. of Iowa Weber, of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on MARW 3 2019, by Misch M. Weber. MARK C. O�NIEi.SaN Commbslon Niaeber 154163 MyppmndpslonExpires 'O'"" November 30, 2019 Notary Public in a nca7or t e State of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Mfilz6ht 2019, by William B. Williamson. com Dior' 168 Pny Comm November 30, 19 Notary Public in and for the tate of Iowa STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on MAiZ!'IL 2019, by Kirsten O. Williamson. ���r ♦ i� C. QfAN1E1.S6N p Commission Num6� 154163 �',rs My Commission Fxpir0 %1 November 30, 9 Notary Public in anafor the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on MAGy 3 , 2019, by Brian L. Thorn. *WM iSONer 154163Expkes2019 Nota Pubic in a d for he State of Iowa 23 MIRIM•M677, )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on 2019, by Pei - Thorn. i ♦+ IA119i1C i:. DANIELSON F Number pares 1Ay Commrs1 00 Expires Hpvernber 30, 2019 �- Notary Publicn •-for the STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) of Iowa This record was acknowledged before me on 2019, by Jason Smith, MARK Q DANIELSON R Commission Number 154168 My Commission Expires L1 November 30, 2019 Notary Public in and for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON } This re re me on 320 by St y Alfaro. MARK M Commission NaeibMIr's �`. My Commfssbn ° 1 •November 30, Notary ubllc in and'for the State of Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on IWAC2019, by Jess G. Fiedorowicz. ♦ MARK C. DANIELSON F Camnilssim Number 154168 M� Commission Expires ;z November 30, 2019 Potarkublic in Land for the State of Iowa 24 STATE OF IOWA )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on A141ZLW 3 2019, by Johanna M. Fiedorowicz. MARK Q DAMELSON • Commission !lumber 154168 My Commission Expires 0o, ember 30, 2019 "P6bliche tateof Iowa STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on F VyI,tc" 2�6, 2019, by Jack E. Wiley. KAMN 0=eiiNsa mNunbw -1- 13 n"2z E"-?T_j"14r"W49 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) Nb'tbf-y Pl'blic in and for the State of Iowa This record was acknowledged before me on reevvn, 2019, by Barbara A. Wiley. aF KAITLYN PINON _ �Comm6sionNumber 811490 10 ( C♦O Zrf iSSiOn El�irtl STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) Notary P blic in and for the State of Iowa This record was acknowledged before me on �O 26, 2019, by Jon Kipton Wiley. 92�1 N to Pu lic in and for the State of Iowa JIVyPINM1N ComllAG .,. My 1 arZo�2'~ 25 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me on Mxz&W 3 Owen. fJIMySK C. ®ANIELSC�3 P :Commission NumLer 154768 IVly Cor^mies;on Fxplres row>' Ncvem.. c:,:r 3u, Zp'a4� Notary Public in STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) by Timothy W. the Stitife of Iowa This record was acknowledged before me on ,49L .3 019, by Heidi L. Owen. sa m MARK C. DANIELSON /G $Commission Number 154158 My commission Expires Notary Public in and .r the State of Iowa • ovr. • November 30, 2019 y STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me of Rim �AARKQNOman l ow Number1541OOmrmssion Expires , gpvember 30, 2019 STATE OF IOWA ) )SS: COUNTY OF JOHNSON ) This record was acknowledged before me onA�2✓L -! 2019, by Evelyn A. Welu. 21 g3 MARK Q DANIELSON lft� CornrimemNumber 15416® ta Nory ub is in an tate or the of Iowa YyCC�aonmhalon Expint November 30, 2119 26