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HomeMy WebLinkAbout2019-05-21 Bd Comm minutesi CITY OE IOWA CITY www.icgov.org May 21, 2019 ATTACHMENTS: Description Civil Service Commission: May 16 Item Number: 3.a. MINUTES — FINAL CITY OF IOWA CITY CIVIL SERVICE Thursday, May 16, 201.9 — 8:15a.m. EMMA HARVAT HALL Members Present: Rick Wyss, Melissa Jensen, Stephanie Houser Members Absent: None Staff to the Commission Present: Karen Jennings, Tracy Robinson Others Present: None RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None. CALL TO ORDER: Wyss called the meeting to order at 8:15 a.m. CERTIFICATION OF HIRING LIST FOR THE POSITION OF FIREFIGHTER: After a brief discussion, Jensen moved and Houser seconded that the list be certified as presented. All were in favor. ADJOURNMENT: Jensen moved to adjourn, Houser seconded, all were in favor and the meeting was adjourned at 8:26 a.m. Board/Commission: Civil Service Commission ATTENDANCE RECORD YEAR 2019 (Meeting Date) NAME TERM EXPIRES 5/16/19 Absent O/E = Absent/Excused Rick Wyss 4/4/20 X Not a Member Melissa Jensen 4/5/21 X Stephanie Houser 4/4/22 X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting --- = Not a Member May 16, 2019 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — FIREFIGHTER 4 �..:'1 fir CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.1cgov.org We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the following named person(s) as eligible for the position of Firefighter. 1. Maria Koeppel 2. Noel Spencer-Motyko 3. Geoffrey Enz 4. Dustin Carolan 5. Aaron Clemens 6. Brent Rowe 7. James McDonald 8. Martin Lacina 9. Mitchell Boxwell 10. Michael Scaffinger 11. Brady Mausser 12. Justin Gibbs 13. Benjamin Cox 14. Salvatore Aleto 15. Trevor Levins 16. Chris Kenly 17. Fox'Knapp 18. Isaac Tanksley 19. Collin Sawyer 20. Evan TePoel 21. Jordan Miller 22. Kent Bredlau 23. Jordon Siddell 24, Jonathan Wieland 25. Jonathan Troll W. Timothy Lipsius 27. Ryan Harrelson 28. Elliana Lane 29. William Zamastil 30. Tom Jordan 31. Andy Cooper IOWA CITY CIVIL SERVICE COMMISSION M� Rick Wvss, ehair Mel phLnie H user ATTEST: lkeA Fruehling,ity lerk Total Hispanic or American Indian or Black or African Native Hawaiian or Latino Alaska Native Asian American Other Pacific Islander White Two or More Races Undisclosed Applications Received 267 Undisclosed 8 4 4 Female 23 1 1 19 2 Male 236 5 1 6 7 198 15 4 Written Test 111 Undisclosed 2 2 Female 6 5 1 Male 103 2 4 92 5 CPAT* 124 Undisclosed 3 1 2 Female 8 7 1 Male 113 2 1 6 1 97 6 Interview** 92 Undisclosed 2 2 Female 4 4 Male 86 1 3 77 5 Certified Hiring List 31 Undisclosed 1 1 Female 2 2 Male 28 1 26 1 *CPAT data includes candidates specified timeframe. who attempted a timed run at a practice session or on test day or submitted proof of successful completion through another licensed agency within the Ninety-three candidates qualified for the interview process bypassing both the written test and CPAT and one candidate opted to not continue in the process. AW1I Q- CITY OE IOWA CITY www.icgov.org May 21, 2019 ATTACHMENTS: Description Community Police Review Board: April 9 Item Number: 3.b. Final/Aproved COMMUNITY POLICE REVIEW BOARD MINUTES — April 9, 2019 CALL TO ORDER: Chair King called the meeting to order at 5:31 p.m. MEMBERS PRESENT: Monique Galpin, Latisha McDaniel, David Selmer, Orville Townsend MEMBERS ABSENT: None STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Chief Matherly RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Galpin, seconded by McDaniel, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 03/12/19 Motion carried, 5/0. NEW BUSINESS None. OLD BUSINESS Community Forum Discussion — King stated that the 2nd general news release will be sent out on April 22nd Olney reminded the Board that the Forum will be held at the Public Library, April 29th at 6:00 p.m. Proposed Ordinance Change Discussion - King informed the Board that Ordinance 19-4783 amending Title 8, Chapter 8 was passed at the 3/12/19 City Council meeting and a copy of the Ordinance was included in the meeting packet. City Council Liaison Proposal Discussion— Townsend summarized why he felt the CPRB should be assigned a Council member to serve as a Liaison. Selmer agreed that having a Liaison is a good idea, however he had concerns as to the draft proposal memo being too general and felt it should include more direction as to what the Board expects the role of the Liaison to entail. After further discussion, the Board agreed to have Townsend and Selmer prepare a 2nd draft proposal to include additional language regarding the specific role of the Liaison. The revised memo will be in the next meeting packet for the Board to review and discuss at the May 14th meeting. PUBLIC DISCUSSION None. BOARD INFORMATION None. CPRB April 9, 2019, 2019 STAFF INFORMATION None. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) + April 29, 2019, 6:00 PM, IC Library Meeting Rm A (Community Forum) • May 14, 2019, 5:30 PM, Helling Conference Rm • June 11, 2019, 5:30 PM, Helling Conference Rm • July 9, 2019, 5:30 PM, Helling Conference Rm • August 13, 2019, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Townsend, seconded by Galpin. Motion carried, 5/0. Meeting adjourned at 5:58 P.M. II]CL1aI COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2018-2019 (Meeting Date) KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 4/23/18 5/8118 6/12/18 7/23/18 8/21/18 9/11/18 10/9/18 11/13/18 12/11/18 1/8/19 2/20/19 3112/19 4/9/19 NAME EXP - Donald 7/1/19 X X X X X X O X X X X X X King Monique 711/20 X X X X X X X X X X X X X Galpin Orville 7/1/20 X X X X X X X X X X X X X Townsend Latisha 7/1/21 ------ ------ ------ ------ ------ ---_-- X O X X O X X McDaniel Royceann 7/1/21 O/E X O/E ----- ----- ----- ----- ------ ------- ------- ----- ------- -------- Porter David 7/1/21 X X X X O X O X O X O X X Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member i CITY OE IOWA CITY www.icgov.org May 21, 2019 ATTACHMENTS: Description Public Art Advisory Committee: March 7 Item Number: 3.c. FINAL MINUTES PUBLIC ART ADVISORY COMMITTEE MARCH 7, 2019 — 3:30 PM LOBBY CONFERENCE ROOM — CITY HALL MEMBERS PRESENT: Vero Rose Smith, Steve Miller, Ron Knoche, Andrea Truitt, Eddie Boyken, Wendy Brown NOT PRESENT: Juli Seydell Johnson STAFF PRESENT: Marcia Bollinger, Morgan Musselman PUBLIC PRESENT: PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was no public discussion of any item not on the agenda. CONSIDERATION OF MINUTES OF THE JANUARY 10, 2019 MEETING Ron Knoche moved to approve the January 10, 2019 minutes. Andrea Truitt seconded. Motion passed unanimously. UPDATE REGARDING PUBLIC ART STRATEGIC PLAN PROCESS Vero Rose Smith told the Committee that she, Steve Miller, Eddie Boyken, and Marcia Bollinger have developed an input process that they have piloted with an art professionals group at a meeting the week prior. Rose Smith stated that the meeting went well and that the public art funding subcommittee was able to identify what will and will not be useful in their future planned contacts with the public regarding public art and public art funding. Rose Smith stated that she believes they have deepened relationships between the arts organizations in the community. Bollinger reviewed the list of attendees. Rose Smith stated that the subcommittee had developed a process to solicit public input that was meant to be more active, engaging, and fun for participants, and that they had art professionals go through the process and give their own feedback on both the questions the subcommittee plans to propose to the public and feedback on how the professionals believe the public meeting should be orchestrated. Rose Smith stated that she believes the next art professionals meeting will be more focused specifically on the discussion of the developing strategic plan for the public art program, rather than just a general discussion of public art. Bollinger brought copies of the questions asked the art professionals at the meeting and reviewed the process of how they solicited feedback from attendees. Rose Smith stated that her main goals for the arts professionals meeting were beta -testing the process of gaining public input, introducing arts professionals in different modalities to each other to strengthen those relationships, and introducing the entire process of the strategic plan to these professionals so that they are better able to contribute once the Committee has a draft for them to consider. Rose Smith stated that the subcommittee would like to solicit help from the Committee to staff a table at the Public Library for a few weekends and at the Farmers' Market once it starts up again in May, at which passersby will be invited to give feedback on questions similar those posed at the public meetings. Miller asked what the timeframe for this will be. Bollinger stated that the table in the Public Library could go up any time in April, and that the table at the Farmers' Market will be in May when the Market starts up again. Bollinger suggested setting up the table in the Public Library during the Mission Creek Festival. Bollinger stated that the subcommittee is looking to have the survey up and running immediately after Spring Break, on Monday, March 25, and will leave the survey open for about three weeks, which will leave the subcommittee with two weeks to compile feedback and incorporate it in to the strategic plan draft. REVIEW DRAFT PUBLIC ART SURVEY The subcommittee provided a draft of the public art survey to the Committee members. Rose Smith stated that the subcommittee drafted this survey by looking at many other surveys of this nature that other similar cities had created. Knoche stated that he would edit some of the questions regarding funding to provide more of an explanation of the types of taxes provided as possibilities, or to make these questions more general overall. Bollinger stated that the subcommittee is planning to take those questions off the survey. Rose Smith stated that she likes the idea of adding definitions and that she thinks it's important to talk about how public art is funded, but that maybe the survey format is not the best method of doing so. Miller asked what format would be more appropriate. Rose Smith suggested having a more specialized survey that would be distributed later. Bollinger stated that funding will ultimately be addressed in the strategic plan and that they could rely on general public feedback. Bollinger stated that she doesn't know if any funding recommendations are going to be made in the strategic plan because there is a difference between the plan and what will result from it, and generating funding alternatives is part of that later process. Knoche stated that the Committee also has very little control over how it is ultimately funded and that while they can recommend what they think the right amount of funding is, but the funding component is up to Council and City management in the end. Bollinger added that the motivation behind the strategic plan is primarily informing Council what the Committee would use any extra funding toward. Rose Smith asked the Committee if they thought the question regarding general funding sources should be removed from the survey along with the question regarding specific taxes. Truitt responded that she believes the funding sources question could be combined with the tax base question. Miller stated that they could add a generic "public taxes" option to the sources question. Truitt stated that she believes having a question about funding in the survey is important. Bollinger suggested having a question asking respondents if they would be willing to pay higher taxes to fund the public art program. Brown asked if the last question on the survey—"I'd like to be involved with public art in the following ways"—is meant to get people to just think about different ways they could be involved with public art or if it is to solicit volunteers, and, if the latter, that we should have a field that allows people to provide their contact information. Rose Smith responded that the question was meant to encourage active thinking about the many ways they could be involved with public art. Bollinger stated that she thinks responses for this question could help the Committee form and prioritize more relevant projects. Miller asked if they should provide the opportunity for respondents to give their contact information if they would like to be more involved. Bollinger stated that on the website for the strategic plan, www.icclov.org/publicartl)lan, which is where the survey will be posted, there will be an opportunity for people to sign up to receive updates and that this could also be an opportunity for people to reach out. Rose Smith stated that she believes for the sake of data security and practicing good research methods, they should not collect personal information of respondents in the survey. Bollinger and Truitt voiced their agreement. Rose Smith stated that she believes the Committee should come up with a plan for public dissemination of results. Miller asked if the survey results will be available in time for the second public meeting. Bollinger responded that they should, because that meeting isn't until May 9- Bollinger stated that Thomas Agran had suggested including a question about children and their involvement in the arts. Truitt suggested working it into a previous question rather than adding a new question. Brown suggested adding a question about neighborhood playground programs or other Party in the Park programming, which is aimed toward children. Knoche suggested adding it to the question regarding the role of public art, adding "engage children and/or families" or something similar as an option. Bollinger stated that if Committee members have any more suggestions about what to ask in the survey, to let her know within the next week. Bollinger stated that part of the strategic plan process is going through old plans, such as the bylaws and the Iowa City Public Art Program general informational packet that has been compiled over the years. Bollinger asked Committee members to review these items between now and the next meeting on April 4 so that they could be updated and utilized in the strategic plan. Brown asked with the informational packet was first created. Knoche responded the most current version was adopted by City Council May 16, 2000. Rose Smith stated that considerations of budgets, the safety and lifetime of the object in the care of the City, inventory systems, and long-term management plans should be built into the strategic plan. Rose Smith suggested forming a subcommittee next month that can continue working on these documents in terms of their incorporation into the strategic plan and in more general terms of their relevance to the program outside of the strategic plan. COMMITTEE ANNOUNCEMENTS OR REPORTS: Bollinger stated that the Snelson sculpture is slated to be moved within the next few months. Bollinger showed the plans of the site to which the sculpture is being relocated to Committee members. Miller noted that the sculpture will be elevated upon relocation, like many of Snelson's sculptures. Rose Smith asked about the lighting that will be used. Bollinger responded that she is unsure if there is adequate funding to install the lighting completely, but that they will be able to run a conduit and set up how the lighting will ultimately be installed. Rose Smith stated that the day-to-day care and maintenance and updated valuations of acquisitions such as this should be included in the strategic plan. STAFF REPORTS: Rose Smith asked if there were any updates regarding the City Hall lobby project. Bollinger responded that she has been in contact with Tim Adams, who has been making progress on the project and that he is planning to come to Iowa City to install the hangers at some point, and that he is working with Kumi Morris on the specifics of that. Bollinger stated that Adams will come in again after that to install the panels. Bollinger stated that she expects to receive some photos of Adams' progress on the project and that, upon the Committee's reception of these photos, they can decide whether enough progress has been made to warrant paying Adams the second portion of his payment. Bollinger stated that the meeting to decide Poetry in Public finalists will occur after Spring Break. Bollinger encouraged Committee members to continue publicizing the public art matching funds, as the Committee still has $7,000 available. Bollinger stated that the Committee should start to focus on the projects they have already committed funds to as well. Brown asked after the status of the Farmers' Market project. Bollinger responded that the artist has not received any funding as of now because Bollinger has been unable to remain in touch with her and has not yet signed the agreement. Bollinger stated that most of the funding for that project has come from the Farmers' Market and that the Committee provided $1,000 of leftover matching funds. Bollinger stated that the Committee had also voiced a desire to work with Cara Briggs Farmer on a placemaking project at Creekside Park. Bollinger stated that the design work for the park has been completed because it is currently under construction. Rose Smith asked for an update on the Chadek Green placemaking project. Bollinger responded that Briggs Farmer's piece has not been installed yet, but will be once the weather allows in the spring. Rose Smith stated that for the next meeting, the Committee should be thinking about the role they want to play in the strategic plan, as far as types of things they believe the Committee should do, what they're doing well already, what they'd like to expand on, what they would like to stop doing in terms of administrative responsibility, etc. Bollinger stated that Tuesday, March 12 is the public hearing for the budget and that Rose Smith already sent a letter to the Council thanking them for hearing the initial recommendation to increase the public art budget and to inform them the Committee is working on a strategic plan. ADJOURNMENT: Knoche moved to adjourn. Brown seconded. Meeting adjourned at 4:30 p.m. Public Art Advisory Committee Attendance Record 2018-2019 Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member Term Name Expires 6/7 7/12 8/2 9/6 10/4 11/1 12/6 1/10 3/7 Wendy Brown 01/01/20 x X x x x x O/E O/E x Erin Fitzgerald 01/01/20 x x x x x -- -- -- -- Ron Knoche x x x x x x x x x Jul! Seydell- x x x x x X x x O/E Johnson Vero Rose Smith 01/01/21 O/E x O/E x x x x x x Steve Miller 02/01/21 O/E x x x x x x x x Andrea Tru itt 01/01/22 -- -- -- -- -- -- x x x Eddie Boyken 01/01/22 -- -- -- -- -- -- -- x x Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member Awl Q- CITY OE IOWA CITY www.icgov.org May 21, 2019 ATTACHMENTS: Description Public Art Advisory Committee: April 4 Item Number: 3.d. MINUTES PUBLIC ART ADVISORY COMMITTEE APRIL 4, 2019 — 3:30 PM LOBBY CONFERENCE ROOM — CITY HALL FINAL MEMBERS PRESENT: Steve Miller, Ben Clark (for Ron Knoche), Andrea Truitt, Eddie Boyken, Wendy Brown, Juli Seydell Johnson NOT PRESENT: Vero Rose Smith STAFF PRESENT: Marcia Bollinger, Morgan Musselman, Brenda Nations PUBLIC PRESENT: PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA The public discussion of any item not on the agenda was moved to the end of the meeting. CONSIDERATION OF MINUTES OF THE JANUARY 10, 2019 MEETING Juli Seydell Johnson moved to approve the March 7, 2019 minutes. Wendy Brown seconded. Motion passed unanimously. REVIEW OF PUBLIC ART MATCHING FUND APPLICATIONS Brown asked to be reminded of the amount the Committee has to provide matching fund applicants. Marcia Bollinger replied that the Committee has $7,000 to provide applicants. Loyce Arthur arrived to talk with Committee members about her project, the Carnival Parade. Seydell Johnson asked if the Committee had funded this project last year as well. Arthur responded that the Committee had funded a similar project to the one currently proposed. Arthur provided a video to the Committee of costumes that she is hoping to adapt for the Iowa City Carnival Parade. Arthur stated that there will be decorated bikes, stilt walkers, acrobats, and mini dance performances on certain street corners in addition to these costumes in an effort to create a stronger spirit of fun during the parade. Brown asked where the stilt walkers are coming from. Arthur responded that there are a few regional groups that they are looking at using. Arthur stated that the acrobats will be from the Dream Center. Arthur stated that a problem with the parade in the past has been getting groups to come in and take part in it, which she believes is because there isn't a strong parade culture in Iowa City and throughout much of the U.S. Arthur stated that in the style of a Brazilian or Caribbean parade, there are decorative elements on display, but there is also a community element where everybody is out in the streets to have a good time, so every year she tries to find different ways to attract people to participating in the parade. Arthur stated that her focus this year is on the bikes, which can be decorated and then ridden in the parade, and on the dance mini dance concerts, where dance groups can come and give a small performance and then encourage a collective flash mob dance in front of the main stage, in the middle of the parade. Bollinger asked Arthur what aspects of her grant request she would prioritize, as the Committee has received many applications for matching funds. Arthur responded that she can adjust to the amount available, but that being able to bring in the stilt walkers for $600, the drummer Troy Wilson for $400, and $200 for materials would be the priorities. Arthur stated that one of the nice things about this project is that, since it is annual, it can build, so if they are not able to include some elements this year, they can try to include them next year. Steve Miller asked what the other $800 requested in her application would go towards Arthur stated that an additional $500 would go to a local artist to lead the project and the other $300 would go to materials. Miriam Alarcon Avila discussed her project, Luchadores Immigrants in Iowa. Alarcon Avila stated that the focus of her project is giving a voice to Latinos in Iowa. Bollinger asked Alarcon Avila if she had any information she would like to add that already supplied in her application or if she had any questions for the Committee. Alarcon Avila stated that she has been working on a photodocumentary project, funded by a grant through the Iowa Arts Council, where she documents Latinos in Iowa. Alarcon Avila stated that Latinos make up roughly 5.8% of Iowa's population, making them the largest minority group in the state, and one of the reasons she started this project is because she rarely sees the Latino community around Iowa City, especially during its many cultural events. Alarcon Avila stated that she realized there is not a platform or a system for creating a welcoming space for Latinos in Iowa City, especially with the recent anti -immigrant sentiment publicized around Iowa City. Alarcon Avila stated that for the past few years, she has participated in the Latino Festival, and that it is during the Latino Festival that she can see the Latino community of Iowa City, but that she no longer sees Iowa City at this festival. Alarcon Avila stated that integration is a two-part process, that it is not just creating a space where people can come and sell a certain type of food or hear a certain type of music, but that it is also about gathering as a whole community and being is willing to learn from and listen to one another to find commonalities. Alarcon Avila stated that in Spanish, the word "lucha" has a double -meaning: it can mean match and it can mean to fight for, therefore a luchador can be a wrestler but they can also be a person who fights, strives, and overcomes. Alarcon Avila stated that she is using the luchador mask in her project because, to her, it is a metaphor for the ability to overcome our struggles. Alarcon Avila stated that the installation will come from her photodocumentary work, using photographs of children in luchador masks which she has been taking at Latino Festivals in the past, and projecting them onto a 3D screen shaped like a mask in the Ped Mall during Latino Cultural Week (which is an expansion of the past Latino Festival). Alarcon Avila stated that she hopes the beauty of this installation will encourage integration in Iowa City. Seydell Johnson asked Alarcon Avila if she had met with the Downtown District and downtown businesses yet. Alarcon Avila stated that she has a meeting with the Downtown District at 4:30 today during which they will present the project to them and the schedule for Latino Cultural Week. Brown asked Alarcon Avila if the parents of children whose photographs were taken have given permission for the portraits to be used in this way. Alarcon Avila responded that every time she takes a child's photograph, she asks permission from their parents. Miller asked if photographs of all children in luchador masks will be used in the installation or if Alarcon Avila's focus will be more on Latino children. Alarcon Avila responded that because the focus of the Latino Cultural Week is integration, she will use photographs of all children. Miller asked how Alarcon Avila will be building the screen for the installation. Alarcon Avila provided details on the materials and the size of the screen. Brown asked what will keep the screen from falling over. Alarc6n Avila responded that they will attach the base of the screen with hooks to the columns around it so that the screen does not blow around. Bollinger stated that she imagines there will be some sort of review process to ensure the installation is safe. Miller recommended to Alarcon Avila that she speak with Bob Gassman from Neumann Monson Architects, who designed the stage on which she plans to place her installation. Andrea Truitt asked how the spacing of the installation and the performing on the stage during the week will be coordinated, as she worries that the installation will interfere with the band playing. Alarcon Avila responded that the installation will be at the back of the stage and that she will compromise to ensure the installation does not affect the performances given onstage. Alarcon Avila stated that the projections onto the mask installation will occur every night of Latino Cultural Week and during the concert nights, during short periods where the band is resting, they will have Luchadores participants give poetry readings of their migration history. Brown asked for more information on the shop window aspect of the project, where downtown establishments will display a series of photographs of Latino children wearing luchador masks. Alarcon Avila responded that there will be descriptions of the project to accompany the photos, and at each location there will also be specific information about a country in Latin America that they want to educate people about, and that people who travel to these different locations around town can fill out a "passport" as part of one of the festival events. The Committee thanked Miriam Alarcon Avila for speaking with them about Luchadores Immigrants. Lisa Barnes arrived to speak to the Committee about the Summer of the Arts Building Mural project.. Barnes stated that Summer of the Arts has moved their office from downtown Iowa City to a new building, which has been a welcome moved that has given them a lot more space, and that they would like to use this space to promote public art. Barnes stated that the outside of the building is in poor shape and that a mural would improve the look of it. Barnes stated that she has met with Thomas Agran and a local artist to discuss painting a mural first on the front of the building and then eventually the sides of the building. Barnes stated that they would like to have art on the building that everyone can enjoy and that represents Summer of the Arts and that she hopes the mural can brighten up the building and the surrounding area as well. Brown asked Barnes what the project budget is. Barnes responded that the budget is $4,000. Brown asked if there was an itemized budget available. Barnes responded that they do not have an itemized budget and that they would work within the $4,000 budget and any overflow would be covered by Summer of the Arts. Miller asked whether Thomas Agran was helping paint the mural. Barnes responded that Thomas Agran would not be painting the mural, but a different local artist would and interns and volunteers would be involved as well because they would like the process of painting the mural to be community -building oriented. Barnes stated that they intend to plan out a more detailed budget in the future that also includes the cost of preparing the surface of the building, which will likely be the most work. Barnes stated that the artist they would like to work with is very talented and has painted indoor murals before, but has not done outdoor murals. The Committee thanked Lisa Barnes for speaking with them about the Summer of the Arts Building Mural project. Jason Snell entered to discuss his project, Primary Assembly, with the Committee. Snell provided Committee members with a more detailed copy of his project proposal and his work as an artist. Brown asked Snell to give the Committee members a better idea of how his project works. Snell showed the Committee the Muse headband brainwave scanner he uses and stated that it uses electricity from different regions of the front of the brain and it detects the different brain waves which correspond with different mental activities—delta is critical thinking, alpha is nonverbal, musical, meditative thinking—and he takes the different values as they're coming from his brain and use them to compose music. Snell stated that he has programmed an app on is phone that does the data mapping, taking the different values from his brain and making musical decision, and then sends that information in a language the synthesizer understands to ultimately make the music. Snell stated that as he performs, he can control the composition and the density of the song, and that he can evolve the performance over time by using different sound kits. Snell stated that his first performance was in Des Moines in January and he performed in Iowa City at the Feed Me Weird Things Festival. Snell stated that he will be talking about his project on Talk of Iowa on Monday and that there is an interview with him coming out in the Chicago art journal Scene in about a week. Snell stated that the project is already getting a lot of momentum and that he will also be doing a tech presentation of the project with the University of Iowa College of Engineering during an open house for the general public. Brown asked to confirm that Snell would be doing a performance at the library that same week. Snell responded that is his goal. Brown asked if Snell was requesting funds specifically for the library presentation. Snell responded yes, and for development in the weeks leading up to the presentation to evolve the system further. Snell stated that his goal is that each time he performs, he creates a completely unique composition based on his how he is feeling in that moment, and that the other part of the funding is to develop more sounds via the different kits. Snell stated that he currently has five kits and would like to have seven or eight by the time he performs later this month. Bollinger asked what type of outreach and promotional work Snell plans to do. Snell stated that Talk of Iowa on Monday is a great opportunity and that he is working with NewBoCo in Cedar Rapids on developing presentations, that he also has connections with the Stanley Museum which can aid in promotion, that he has also worked with the Mission Creek Festival promoter in amplifying Snell's project, and that he has a strong connection to Iowa Public Radio beyond Talk of Iowa as well, so hopefully through all of those venues he can do a lot of promotion and outreach. Bollinger asked if it would be possible to get children involved in his performances as well. Snell stated that he is open to that, and that NewBoCo has been great in coordinating performances with kids in the past for different projects and that he has an upcoming performance with kids not for this project, but for a similar one that utilizes motion instead of brain waves to manipulate sound. Bollinger asked to confirm that Snell was requesting $1,800 from the Committee. Snell confirmed. Miller asked if Snell used his hands at all during his performances. Snell replied that he doesn't use his hands at all, he just sits. Miller asked how much Snell had to practice to be able to do this. Snell responded he has had to practice a lot, and that he has been meditating for over twenty years, which has helped a lot. The Committee thanked Jason Snell for coming to speak with them more about his project, Primary Assembly. Chris Wiersema arrived to discuss the project, [r]amp, with the Committee. Wiersema is the director for Mission Creek and Witching Hour, and he collaborates with Committee Chair Vero Rose Smith on the performance series Feed Me Weird Things. Wiersema stated that Rose Smith brought him in on this project because of his background in production and performing arts. Bollinger asked Committee members if they know of where the [r]amp performance will take place. Miller responded that he knows where the ramp is, but asked Wiersema where within the ramp they will be performing. Wiersema responded that they will be performing in the area within the building plan labelled the "park" area of the ramp. Truitt stated that it is interesting to think of a parking ramp beyond its most practical purpose as a place to leave your car. Wiersema stated that was part of the motivation behind the project—to reinterpret a sort of omnipresent space that is only known for its one function—in addition to its support of the Stanley exhibition on landscape architecture and art. Seydell Johnson asked if Transportation and Parking has approved the project. Wiersema responded that they have tentatively approved the project and they've done a walk-through and have met with the architects of the ramp as well. Wiersema stated that the performance will be on a Sunday when the ramp is free and open and that the performance will occur during a time of limited traffic, so as not to interfere with the ramp's capacity. Bollinger stated that she was part of the conversation regarding whether the performance could be distracting to drivers and that they had come up with a number of ways to resolve that, as well as ways to direct pedestrian traffic in to the ramp as they're walking by. Miller asked if there is room for people to come down and watch or if the performance is more aimed at people who will be parking their cars in the ramp. Wiersema responded that the intended audience is both and that they want the performance to be something passersby are compelled to investigate and that there will be some aesthetic guides to get people into areas of reserved empty stalls from which pedestrians could observe. Wiersema stated that only performers will have access to the park space in which they will be performing. Brown asked if they plan to publicize the event. Wiersema responded that they plan to do some basic publicizing through social media and through the Stanley's advertising channels, but that their focus is on emphasizing a word-of-mouth sense of discovery of the performance. Brown asked what their plan is if it rains. Wiersema responded that if it rains they'll have to reschedule the performance, but that is something that would be addressed the day of the performance. Miller asked if there is a visual component. Wiersema responded that because of the concern regarding distraction, they're going to keep visuals to a minimum so as not to impede the line of sight for drivers. The Committee then discussed the Public Chamber Music in IC project application as the applicant Sarah Hill could not attend the meeting in person to discuss with them. Miller asked if they are paying the musicians and if that is why the project is so expensive. Bollinger responded yes and provided Committee members with the itemized budget included in the application. Bollinger stated that the application process used for this round of matching funds is not the most updated system, which is why there was not a field where applicants were asked to provide an itemized budget. Brown stated that she thought they had discussed adding in the application guidelines that applicants must be Iowa artists, as well, which the Public Chamber Music in IC project does not seem to involve. Seydell Johnson stated that the likes the concept but that she is hesitant to approve a project that does not include Iowa artists. Brown agreed. Bollinger stated that they may have a connection to Iowa City. Brown responded that is what she assumed too, given the number of performances they plan to give in Iowa City. Seydell Johnson stated that in a year when the Committee has received so many innovative proposals involving Iowa artists, she does not support funding this proposal. Brown stated that she thinks this is one of the most thorough proposals, however. Bollinger stated that they've clearly gone a long way in scheduling these performances and wondered if they must have an alternative funding source. Miller stated that he agrees with Seydell Johnson. The Committee decided to run through the other applicants while waiting for the final applicant to arrive. Seydell Johnson stated that she likes the Carnival project and the work Loyce Arthur has done, but that, in a year where the Committee has received so many new and exciting proposals, since they funded Carnival last year, she suggests not funding Carnival fully. Brown suggested funding Carnival at $1,200. Miller and Seydell Johnson agreed at that level of funding. Truitt stated that she likes how Arthur is thinking of ways of making Carnival evolve. Miller stated that he likes the bike -decorating element as a way of engaging the broader community. Miller stated that he would like to fund the Luchadores project at the full requested amount. Truitt agreed and stated that she thinks it's a great way of countering anti -Latino sentiment in Iowa City. Seydell Johnson agreed that she would like to give Luchadores their full requested amount. Seydell Johnson suggested partially funding the Summer of the Arts Building Mural project. Brown asked to be reminded of what their requested grant amount is. Miller responded that they requested $2,000. Bollinger stated that she had talked with Lisa Barnes the day before the matching funds deadline and suggested that she apply to fund the mural, which is why the application does not have a fully fleshed -out budget description or itemized budget. Miller stated that the building is in need of some help. Truitt agreed and stated that having the mural will help passers-by identify the building for what it is. Truitt also stated that she believes the painting should be done in stages. Clark asked if they had received approval from the landlord to paint the outside of the building. Truitt responded that they have and that the owner of the building is supportive of them improving the look of its exterior. Brown stated that in the application, Barnes had noted that half of the money will be spend on prepping the surface of the building, and she wonders if that maintenance needs to happen no matter what, if it's worth fully funding the project. Brown suggested funding the project at $500. Miller stated that he is very excited by Jason Snell's Primary Assembly project. Brown agreed but stated that she considers that project another one that will go on no matter what funding the Committee provides. Seydell Johnson stated that she agrees with Brown but would like the Committee to show its support of the project. Bollinger stated that she is concerned that Snell is not actively looking to engage the wider community with his work and that she thinks getting kids more involved would be a great idea. Brown stated that getting involved with summer camps with the City would work, too. Seydell Johnson suggested informing Snell that the Committee is interested in funding the project and encourages him to apply again in the next round with more focus on public outreach or integration with kids and other community members. Clark asked about the details of Snell's upcoming performances. Brown responded that he has two upcoming performances, one at the College of Engineering and the other at the Iowa City Public Library, and that both are coming up very soon, so it would be hard for the Committee to ask him to change those plans. Miller stated that he agrees the Committee should contribute to the project. Bollinger asked how likely it would be for him to be able to perform somewhere farther away from Downtown and the University. Brown suggested making the funding they provide contingent on Snell developing a performance with kids by a certain date. Seydell Johnson stated that the Committee has made funding contingent like that in the past, so they could do it again. Seydell Johnson suggested asking Snell to add another performance at a Party in the Park or something similar to be determined at a later date. Miller stated that he likes that idea. Brown stated that she thinks it's likely that the performances have to be given inside. Seydell Johnson suggested a summer camp, which would be inside at the Rec Center. Brown voiced concern that because the Rec Center is downtown, it is not as accessible to the wider population as the Committee would like it to be. Seydell Johnson stated that the at -risk teen program will be at Mercer Park this summer and a performance could be done there. Truitt suggested contacting United Action for Youth and arranging a performance with them as well. Seydell Johnson suggested the Committee fully fund Snell's project and ask that he do one more performance with a kid -based program in Iowa City. Miller stated that he thinks giving him the full amount is a good idea if they're going to ask him to do another performance. Seydell Johnson stated that she supports funding [r]amp fully as well. Miller agreed. Brown asked how much they requested. Seydell Johnson responded that they asked for $1,600. Miller added that they are paying the performers as well. John Engelbrecht arrived to discuss his project, The Food Stand, with the Committee. Engelbrecht brought a papier-mache container of blueberries and showed it to the Committee as an example of the kind of art that will be included in The Food Stand project. Bollinger asked Engelbrecht if there was anything more about his project that he would like to tell the Committee that he didn't get the chance to include in the application. Brown asked how the "food" will be produced. Engelbrecht responded that there is a group of artists who will be creating it, which is mainly what the grant would be funding, and that he would be providing his own services as an in-kind donation. Engelbrecht stated that they are looking at using a variety of materials to create the food as well. Miller asked if they would be selling the art. Engelbrecht responded that they will be selling the art for as much as the real food product which they are replicated is priced. Truitt asked if the stand will involve an element of performance on the part of the artists who are selling their pieces. Engelbrecht responded that the stand is a performative piece and that the artists will be playing the role of a food vendor, so they will be selling the art as if it were food, but they won't have a set script to follow or anything like that. Truitt asked if this is a Public Space One project. Engelbrecht responded that he is likely to find artists in that community to work on the project, but that they do not plan on advertising on the booth that Public Space One is putting it on, as he sees this as more of an individual project. Seydell Johnson informed Engelbrecht that the Farmers' Market is very particular about who can sell within the market itself and that most of the spaces have already been claimed for this summer, but that the booth could work in the non-profit area. Seydell Johnson stated that, if they did find a way for the stand to be placed on the inside of the Farmers' Market, they would be charged for the booth. Seydell Johnson stated that they probably would qualify to be inside, as they are selling art, but they would have to pay the fee that goes along with that. Engelbrecht stated that when he was putting the project together, he was envisioning being in the nonprofit area. Seydell Johnson stated that would be a possibility, but that they wouldn't be able to sell out there. Bollinger asked where the funds from selling the art would go. Engelbrecht responded that he has not considered that part. Seydell Johnson stated that it doesn't matter where the funds go, necessarily, but that there is money being made. Seydell Johnson asked if Engelbrecht would be interested in doing the Food Stand project during the Wednesday market, as there is more flexibility there. Engelbrecht stated that he would be open to doing that. Truitt stated that having it on the Food Stand then would be a good draw to the Wednesday market, which generally isn't as popular as the Saturday market. Miller asked Seydell Johnson if there was any chance that Engelbrecht could sell this summer or if the slots have pretty much all been taken. Seydell Johnson responded that there is a chance he could on Saturdays, but that it would only be if a vendor cancelled, so notification of the days where he could put up the stand would be fairly sudden, and he would still have to pay for the booth that day. Brown asked if Wednesday night is cheaper. Seydell Johnson responded that it is cheaper and that there is more flexibility. Engelbrecht stated that he is open to being at the Wednesday market. The Committee thanked John Engelbrecht for coming to speak about The Food Stand project. Seydell Johnson stated that she does not support funding The Food Stand project because there are so many loose ends and it would be too difficult to work it in at this point in the season, when so many vendors already have claimed their spots. Brown suggested that the Committee asks John Engelbrecht to speak with the Parks Department to work out details and then re-apply next year. Seydell Johnson stated that she thinks that is a good idea. Bollinger agreed. The Committee allocated the remaining $100 to Carnival. Seydell Johnson motioned to allocate $1,100 to Carnival, $2,000 to Luchadores Immigrants in Iowa, $500 to the Summer of the Arts Building Mural, $1,800 to Primary Assembly with the condition that Jason Snell does one more public performance for kids, and $1,600 to [r]amp. Clark seconded. Motion passed unanimously. UPDATE REGARDING PUBLIC ART STRATEGIC PLAN PROCESS AND SURVEY Bollinger stated that they have received over 200 responses so far with a 100% completion rate. Miller stated that the subcommittee is asking for volunteers from the Committee to help staff a table at the library where they will solicit responses to the public art strategic plan survey from passersby and will have more information on the strategic plan and public art in Iowa City for people to view. Miller said he will send out an email to the Committee members with specific times during which they can volunteer. Bollinger stated that the survey closes April 21. Bollinger stated that on May 9 there will be another Arts Professionals meeting and on May 15 there will be another Public Art Strategic Plan meeting. Brown asked what the purpose of the second Arts Professionals meeting is. Miller responded that it is to discuss and plan the strategic plan and the data collected from the survey. COMMITTEE ANNOUNCEMENTS OR REPORTS: Miller stated that the strategic plan subcommittee needs to meet again before the Arts Professionals meeting on May 15. Bollinger stated that they will have a draft of the strategic plan in June. Miller stated that during the March PAAC meeting, Rose Smith had suggested forming a subcommittee to discuss integrating the old PAAC plan and bylaws into the strategic plan. Bollinger asked Brown and Truitt if they would be interested in forming that subcommittee. Brown and Truitt both agreed to be on that subcommittee. STAFF REPORTS: Bollinger stated that she is working on arranging the Poetry in Public review meeting. Bollinger stated that the Committee needs to work on the Creekside Placemaking project and the Riverfront Crossings art activity, both of which the Committee has committed funds to. Bollinger stated that Rachel Arnone, the art teacher at Southeast Junior High, sent her a link to a birdhouse decorating project, which could be a possibility for the Riverfront Crossings project. Miller suggested a project that is tied to the relocation of the Snelson sculpture, where they have participants create their own sculptures with straws and pipe cleaners, for example. Bollinger stated that the Committee received a proposal for a project that they may hear more about at the May meeting. Bollinger stated that the artist is not looking for funds from the Committee, just their support. ADJOURNMENT: Clark moved to adjourn. Boyken seconded. Meeting adjourned at 5:20 p.m. Public Art Advisory Committee Attendance Record 2018-2019 Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member Term Name Expires 7/12 8/2 9/6 10/4 11/1 12/6 1/10 3/7 4/4 Wendy Brown 01/01/20 x x x x x O/E O/E x x Erin Fitzgerald 01/01/20 x x x x -- -- -- -- -- Ron Knoche x x x x x x x x x Juli Seydell- x x x x X x x O/E x Johnson Vero Rose Smith 01/01/21 x O/E x x x x x x O/E Steve Miller 02/01/21 x x x x x x x x x Andrea Truitt 01/01/22 -- -- -- -- -- x x x x Eddie Boyken 01/01/22 -- -- -- -- -- -- x x x Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member Item Number: 3.e. i CITY OE IOWA CITY www.icgov.org May 21, 2019 ATTACHMENTS: Description Telecommunications Commission: February 25 APPROVED Iowa City Telecommunications Commission 02/25/2099 Meeting Minutes Page 9 of 5 Minutes Iowa City Telecommunications Commission February 25, 2019 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:30 P.M. Members Present: Matthew Brenton, Paul Gowder, Adam Stockman Members Absent: James Pierce Staff Present: Ty Coleman Others Present: Gerardo Sandoval, Bond Drager Recommendations to Council: None Approval of Minutes: Gowder moved and Stockman seconded a motion to approve the December 17, 2018 minutes as presented. The motion passed unanimously. Announcements of Commissioners: Commissioners and access channel representatives exchanged introductions with the newly -appointed member, Adam Stockman. Short Public Announcements: None. Post -franchise role of the Telecommunications Commission: Brenton referred to the public broadband survey that was distributed to University of Iowa students and the results that were included in the meeting packet. He said that it seemed like most of the respondents were frustrated with the current options available and would be in favor of municipal broadband or another option for a provider of broadband services. Gowder questioned the credibility of the survey if it was only distributed students. Brenton confirmed that the survey had been distributed to students via mass email, as stated by the UI Student Government liaison to the City Council in an email accompanying the survey results. Stockman agreed that the survey results indicated that students were in favor of another option. He noted that some may have seen the success of municipal broadband systems in other communities. Coleman mentioned the announcement made by ImOn in December that it would begin to extend its broadband network out to the neighborhoods of Iowa City later this year. He asked about the perceived need or desire for municipal broadband given that a legitimate provider is coming to town. Brenton said that he could foresee the Council having less of an interest in APPROVED Iowa City Telecommunications Commission 02125/2019 Meeting Minutes Page 2 of 5 looking into municipal broadband due to the addition of another Internet service provider. Coleman asked what role the Commission might propose for its future if it is determined that Council is no longer interested in the idea of municipal broadband. Gowder said that without a big project for the group to work on, it may not be worth the time of the group or the City's resources to continue the Commission. Brenton agreed with Gowder's comments, but suggested that the group continue its plan to propose a role of looking into municipal broadband. He said if Council is not interested, then there wouldn't be a reason to continue the Commission. Coleman suggested consideration of other roles the Commission has been tasked with in the past, such as monitoring the activities of the local access channels. Gowder said he doesn't feel like the Commission has been particularly helpful in this area. Sandoval said it may be difficult to determine what the group can offer to those operating the access channels. He said that there is oversight by the City. Drager said now that there isn't a local franchise, the role of oversight of these channels by the Commission has been reduced and she said the question comes up of whether there is still a need by the Commission to receive reports on access channel activity. Sandoval said that if PATV were to forego the cable TV channel it would further separate them from the Commission. He said that consumer issues that come up typically get resolved. Coleman said he has been impressed that there isn't a large volume of consumer issues or complaints from month to month and that the informal process of working with local Mediacom staff has been successful in resolving most of the issues. Coleman said there hasn't been an issue requiring mediation by the Commission for a long time. Drager noted that the focus of the Commission has changed to having more interest in broadband issues, whereas the first Commission formed was concerned more about the local access channels. Brenton said that at the last meeting the consensus was to propose a kind of exploratory group to look into municipal broadband and that the group would first need to see if the City Council has an interest in exploring it. Brenton said that Sue Dulek from the City Attorney's office suggested the group include some details in its proposal, such as the number of people to be a part of the group. Coleman said that determining the full list of duties would likely take place after the broader proposal is made and if the Council expresses interest in municipal broadband. Consumer Issues: Brenton noted that all of the issues listed in the consumer issues reports found in the meeting packet had been resolved. Mediacom Report: No discussion. Local Access Reports: Sandoval reported that since August, when the funding provided by Mediacom stopped along APPROVED Iowa City Telecommunications Commission 02/25/2019 Meeting Minutes Page 3 of 5 with the expiration of the local franchise, Public Access Television (PATV) had hired a strategic planner to help determine next steps as the organization continues its mission of providing access to the community for producing content. He said they are working on a sustainability plan. Sandoval said that PATV is trying to better understand its reach on the Mediacom cable channel it occupies. He noted that there are no viewership numbers available from Mediacom. He said they plan to survey viewers via the channel in order to learn more about the number of people who watch PATV programming. Drager reported that the Iowa City Public Library (ICPL) would soon be ending its use of cable channel 20 and will focus on making ICPL video content available online. She said that the channel's video playback server needs to be replaced and that with the high cost to replace it, the ICPL had determined the money could be utilized in other ways that would serve its patrons better. Drager said one factor that influenced the ICPL's decision was the number and ages of people who have attended the ICPL's Cutting the Cable classes. She said it was a popular class at the Senior Center and noted that the people one might expect to get their content through cable TV were actually getting rid of their cable service. Drager said that when patrons request a copy of a Library program, they are more likely to want a link to watch, rather than getting a DVD. Brenton asked if Mediacom had the ability to provide viewership numbers. Stockman asked if numbers weren't available because it wasn't possible or if Mediacom chose not to provide them. Drager said that the ICPL had asked Mediacom several years ago. Coleman said that a number of years ago, he had participated in a Nielsen ratings process using a journal that provided a place to indicate the viewing of any channel, including access channels. Coleman said that the lack of viewership numbers for cable access channels had been an issue since the beginning of access channels. He said that while online views are available, it is difficult to derive anything from that in order to estimate TV viewership. Drager said that the ICPL is in favor of access for all, but that the extremely high cost of replacing its cable TV distribution equipment led them to their decision. Brenton said that Internet access was available at the Senior Center. Gowder asked if there was a category of people that would have greater access to cable TV rather than Internet. Drager suggested that those who are homebound, such as those in a care facility, or hospitalized would be more likely to have access to cable TV. Gowder noted that losing access to channels could pose an equity issue. Drager said she is finding that more facilities are offering Internet access to residents. Drager said that Library programs will continue to be hosted on YouTube and embedded on the ICPL's website. Coleman said that using YouTube as a distribution tool for programs is beneficial, as most, if not all, smart TVs offer a YouTube app. He said that when a viewer subscribes to a channel's YouTube channel, he or she can easily watch on -demand programming on a television screen. Brenton said that YouTube provides viewing metrics and offers advanced metrics for non -profits. APPROVED Iowa City Telecommunications Commission 02125/2019 Meeting Minutes Page 4 of 5 City Cable TV Office Report: Coleman referred to the report the Cable TV Office had submitted in the meeting packet. He said the second episode of the Iowa City Matters podcast was now available and that listeners can get to it through iTunes, SoundCloud, and the City's website. Adjournment: Gowder moved and Stockman seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 06:01 p.m. APPROVED Iowa City Telecommunications Commission 02125/2019 Meeting Minutes Page 5 of 5 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Bergus Brenton Johnk 03/26/2018 x x x x vacant Pierce 04/23/2018 x x x x x 05121/2018 x o/c x x x 06/25/2018 x x x o/c x 07/23/2018 Meeting not held due to lack of quorum. vacant vacant 08/27/2018 Meeting not held due to lack of quorum. vacant vacant 9/24/2018 x vacant x vacant x Paterson 10/22/2018 x o x vacant x 11/26/2018 Meeting not held due to lack of quorum. vacant 12/17/2018 x o x vacant x 01/22/2019 Meeting not held due to inclement weather and lack of quorum. vacant Stockman 02/25/2019 x vacant x x o/c (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Item Number: 3.f. i CITY OE IOWA CITY www.icgov.org May 21, 2019 ATTACHMENTS: Description Telecommunications Commission: March 25 APPROVED Iowa City Telecommunications Commission 03/25/2019 Meeting Minutes Page 1 of 4 Minutes Iowa City Telecommunications Commission March 25, 2019 — 5:30 P.M. City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A Call to Order: Meeting called to order at 5:34 P.M. Members Present. Matthew Brenton, James Pierce, Adam Stockman Members Absent: Gina Reyes Staff Present: Ty Coleman Others Present: Bond Drager Recommendations to Council: None Approval of Minutes: Stockman moved and Pierce seconded a motion to approve the February 25, 2019 minutes as presented. The motion passed unanimously. Announcements of Commissioners: Commission member Pierce and newly -appointed member Adam Stockman exchanged introductions. Short Public Announcements: None. Post -franchise role of the Telecommunications Commission: Brenton noted that commission member Gowder was resigning from the Commission and that Brenton would be taking over his role within the subcommittee to draft a proposal to the City Council regarding the future role of the Iowa City Telecommunications Commission (ICTC). Brenton and Pierce agreed that they should have something ready for review and discussion for the next ICTC meeting. Stockman said to let him know if there was anything he could contribute. Coleman said that any input could be sent to him from Stockman so that it could be presented in the next meeting's packet for other members of the ICTC and for the public to view. Consumer Issues: Brenton noted that all of the issues listed in the consumer issues reports found in the meeting packet had been resolved. Coleman referred to the issue listed in the report involving internet service at Cross Park Place, noting that service wasn't available at that location yet, but that it was in the works and should be ready sometime in April. Mediacom Report: Brenton mentioned the Connect2Compete letter, found in the meeting packet, that had been APPROVED Iowa City Telecommunications Commission 03/25/2099 Meeting Minutes Page 2 of 4 sent by Mediacom to the City. Brenton said he was somewhat surprised that only fifteen families in Iowa City were using the program. He said the group had discussed the program at an earlier meeting and recalled that some of the eligibility restrictions for the program were somewhat arbitrary and punitive to potential customers, such as the requirement that one not already be a Mediacom customer. Stockman agreed that due to the necessity of internet service, there is a chance that people are already customers, despite meeting other eligibility factors. Brenton wondered if the Commission could request that the City ask if Mediacom would consider removing the restriction of not having been a Mediacom customer for the past 90 days. Brenton said Mediacom doesn't have a real incentive to offer the low-cost service to someone who is already paying the normal price for service. Stockman asked if the program was fairly new. Drager estimated that it had been around for at least two to three years. Coleman said that perhaps not many people know about the availability of the program. Stockman said that it may be tough to get the word out about the program, but noted that it would be good for Mediacom from a public relations perspective. Coleman offered that perhaps the entity that oversees the free and reduced school lunch program would be able to provide those accepted into the lunch program with information about the availability of the Connect2Compete program, noting that they would have a targeted audience. Drager said that it can sometimes be difficult to get external items promoted through the school district. Brenton asked if the Commission could send a recommendation to the City Council that the City consider requesting that Mediacom remove some of the eligibility requirements and promote the program more. Coleman suggested that the Commission could come up with a request and send it to the City Council, asking for them to sign off on it before it is sent to Mediacom, similar to what the Commission did when expressing its opposition to the "Restoring Internet Freedom" proposal back in 2017. Brenton said that the group should return to a discussion on what it wants to request after it has completed its proposal for the Commission's future role. Coleman said members of the group could continue to think about the topic and bring ideas to the next meeting. He offered that perhaps the Cable N Office would be able to help with drafting the request, based on the Commission's ideas and suggestions, and that the Commission could review and approve the draft before sending it to Council. Coleman said that another reason he had included Mediacom's letter in the meeting packet was for the Commission's consideration as it drafted a proposal to Council regarding its future role, which was focusing on greater accessibility to broadband services. Brenton said that Mediacom's program could be seen as working towards providing access to services for those with low incomes. Local Access Reports: Drager reported the Library has begun embedding live stream programming links into the calendar events on the Iowa City Public Library (ICPL) online calendar. She said that after the event has taken place, the same link will allow viewers to watch the archived program at a later APPROVED Iowa City Telecommunications Commission 03/25/2019 Meeting Minutes Page 3 of 4 time. City Cable TV Office Report: Coleman referred to the report the Cable TV Office had submitted in the meeting packet. He noted that the Cable TV Office was currently working on creating the City's third podcast episode, focusing on public transit opportunities in the area. Adjournment: Stockman moved and Pierce seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 5:54 p.m. APPROVED Iowa City Telecommunications Commission 03/25/2019 Meeting Minutes Page 4 of 4 TELECOMMUNICATIONS COMMISSION 12 -MONTH ATTENDANCE RECORD (x) = Present (o) = Absent (o/c) = Absent/Called (Excused) Gowder Bergus Brenton Johnk Pierce 04/23/2018 x x x x x 05/21/2018 x o/c x x x 06/25/2018 x x x o/c x 07/23/2018 Meeting not held due to lack of quorum. vacant vacant 08/27/2018 Meeting not held due to lack of quorum. vacant vacant 9/24/2018 x vacant x vacant x Paterson 10/22/2018 x o x vacant x 11/26/2018 Meeting not held due to lack of quorum. vacant 12/17/2018 x o x vacant x 01/22/2019 Meeting not held due to inclement weather and lack of quorum. vacant Stockman 02/25/2019 x vacant x x o/c Reyes 03/25/2019 resignation o/c x x x (x) = Present (o) = Absent (o/c) = Absent/Called (Excused)