HomeMy WebLinkAbout2019-09-03 ResolutionItem Number: 5.b.
'r AL CITY OF IOWA CITY
=� COUNCIL ACTION REPORT
September 3, 2019
Resolution Amending FY2020 Inter -fund Transfer
Prepared By: Jacklyn Fleagle, Budget & Compliance Officer
Reviewed By: Dennis Bockenstedt, Finance Director
Fiscal Impact: Approved as part of the Fiscal Year 2020 Budget Amendment #1
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
The Iowa Department of Management adopted new administrative rules regarding the handling of
inter -fund transfers. All inter -fund transfers are now required to be adopted by resolution by the
City Council.
Background /Analysis:
In April 2019, the Iowa Administrative Code incorporated new regulations surrounding the
management of inter -fund transfers. In addition to being adopted as part of the budget, which is
subject to a public hearing, inter -fund transfers are now required to be approved by the City
Council by resolution. Each transfer must include the fund sending the transfer, the fund receiving
the transfer, the amount of the transfer, and the reason for the transfer. These new rules took
effect in May 2019.
ATTACHMENTS:
Description
Resolution
5h
Prepared by: Jacklyn Fleagle, Budget & Compliance Officer, 410 E. Washington Sl., Iowa City, IA 52240, (319)356-5063
Resolution No. 19-226
Resolution Amending FY2020 Inter -fund Transfers
Now therefore, be it resolved by the City Council of the City of Iowa City, Iowa that the City of Iowa City, In Johnson County,
Iowa, approves the following transfer of monies between funds In accordance with the Administrative Code of the State of Iowa.
The City Finance Director Is hereby authorized to inflate and record the listed inter -fund transfers up to the amounts set out below.
Transfer Out
Transfer In
Original
Amended
Fund
Fund
Reason
Amount
Amount
General Fund
Cable TV Equipment Reserve
Equipment Reserve
$10,000.00
$10,000.00
General Fund
Wastewater Fund
Low Income Discount Donations
$1,000.00
$1,000.00
General Fund
Water Fund
Low Income Discount Donations
$1,000.00
$1,000.00
General Fund
Refuse Collection Fund
Low Income Discount Donations
$2,000.00
$2,000.00
General Fund
Stem Water Fund
Low Income Discount Donations
$1,000.00
$1,000.00
General Fund
Capital Projects
CIP funding
$1,689,822.00
$1,844,822.00
General Fund
Airport Fund
CIP funding
$100,000.00
$100,000.00
General Fund
MPOJC Fund
Operating funding
$69,012.00
$69,012.00
General Fund
Affordable Housing Fund
Operating Funding
$1,000,000.00
$1,000,000.00
General Fund
Library Replacement Reserve
Equipment Reserve
$62,422.00
$62,422.00
General Fund
Debt Service Fund
Aniston Village Loan Pmt
$20,052.00
$20.052.00
General Fund
Transit Fund
Transit Levy Transfer
$3,721,479.00
$3,721,479.00
General Fund
TIF Fund
Hilton Garden Inn Rebate Transfer
$107,620.00
$107,620.00
General Fund
Landfill Fund
Loan Repayment
$55,587.00
$77,822.00
Public Art Fund
Capital Projects
CIP funding
$0.00
$73,450.00
CDBG Fund
Capital Projects
CIP funding
$0.00
$39,172.00
HOME Fund
Housing Authority Fund
Operating funding
$29,290.00
$93,533.00
Road Use Tax Fund
Capital Projects
CIP funding
$2,947,000.00
$3,647,360.00
Road Use Tax Fund
Landfill Fund
Loan Repayment
$37,058.00
$51,881.00
Road Use Tax Fund
General Fund
Forestry Cost Share
$82,326.00
$82,326.00
Road Use Tax Fund
MPOJC Fund
Cost share
$283,518.00
$283,518.00
Employee Benefits
General Fund
Employee benefits
$10,924,104.00
$11,467,445,00
Employee Benefits
Road Use Tax Fund
Employee benefits
$464,474.00
$515,321.00
Tax Increment Financing
General Fund
Loan Repayment
$1,166,322.00
$1,166,322.00
Tax Increment Financing
Capital Projects
TIF pre -certification expenditures
$32,479.00
$32,479.00
Tax Increment Financing
Debt Service
Debt payments
$1,059,868.00
$1,059,868.00
Parking Fund
Landfill Fund
Loan Repayment
$249,736.00
$249,736.00
Parking Fund
Capital Projects
CIP funding
$675,000.00
$675,000.00
Parking Fund
Parking Debt Service
Lease Payment
$1,021,221.00
$1,021,221.00
Transit Fund
Transit Bus Reserve
Reserve Transfer
$275,000.00
$275,000.00
Wastewater Fund
Wastewater Debt Reserve
Debt payments
$2,935,300.00
$2,935,300.00
Wastewater Fund
Wastewater Capital Projects
CIP funding
$2,940,000.00
$2,940,000.00
Wastewater Capital Projects
Wastewater Fund
Loan Repayment
$1,750,000.00
$1,750,000.00
Water Fund
Water Debt Reserve
Debt payments
$2,002,728.50
$2,002,729.00
Water Fund
Water Capital Projects
CIP funding
$1,057,350.00
$1,210,000.00
Landfill Fund
Landfill Reserves
ClosurefReplacement funding
$984,603.00
$984,603.00
Landfill Fund
Capital Projects
CIP funding
$1,830,000.00
$1,830,000.00
Landfill Fund
Capital Projects
Interfund Loan
$0.00
$1,000,000.00
Airport Fund
Capital Projects
CIP funding
$85,025.00
$85,025.00
Storm Water Fund
Storm Water Capital Projects
CIP funding
$990,000.00
$1,090,000.00
Housing Authority Fund
General Fund
PILOT/NDS Director cost share
$49,483.00
$49,483.00
Passed and approved this 3rd dayof September ,/20/19
L I
Ma :
Approved by c,
Attest:5 - 3 Q —1
City Clerk City Attomey's Office
Resolution No. 19-226
Page 2
It was moved by salih and seconded by Mims
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
x
x
x
x
x
"A►�il
x
Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
the
Item Number: 5.c.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
September 3, 2019
Resolution accepting the work for the Cardigan Park Improvement Project.
Prepared By: Juli Seydell Johnson - Parks & Recreation Director
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Geoff Fruin, City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Engineer's Report
Resolution
Executive Summary:
This project expanded park amenities for Cardigan Park in a newly developed neighborhood on
the east side of Iowa City. The project added a shelter structure, fire ring, concrete walking paths,
trees and a pollinator garden.
Work on the project was recently completed by All American Concrete, I nc. of West Liberty, Iowa,
in substantial accordance with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Clerk.
Project Estimated Cost:
Project Bid Received:
Project Actual Cost:
Background /Analysis:
ATTACHMENTS:
Description
Engineer's Report
Resolution
$ 145,000.00
$ 163,604.00
$ 171,505.00
ENGINEER'S REPORT
August 17, 2019
City Clerk
Iowa City, Iowa
Re: Cardigan Park Improvement Project
Dear City Clerk:
I P 1
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
I hereby certify that the construction of the Cardigan Park Improvement Project has been
completed by All American Concrete, Inc. of West Liberty, Iowa in substantial accordance with
the plans and specifications prepared by Confluence Inc.
The project was bid as a unit price contract and the final contract price is $ 171,505.00.
There were two (2) change or extra work orders for the project as described below:
Change Order Description Net Contract Change
1. Subgrade core out and rock installation $ 384.00
2, Mobilization for additional relocation of trees $ 385.00
TOTAL $ 769.00
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Jason Havel, P.E.
City Engineer
Prepared by: Ben Clark, Senior Civil Engineer, Public Works, 410 E. Washington Sl., Iowa City, IA 52240 (319) 356-5436
Resolution No. 19-227
Resolution accepting the work for the Cardigan Park Improvement
Project
Whereas, the Engineering Division has recommended that the work for construction of the Cardigan
Park Improvement Project, as included in a contract between the City of Iowa City and All American
Concrete, Inc. of West Liberty, Iowa, dated March 6, 2018, be accepted; and
Whereas, the Engineer's Report and the performance and payment bond have been filed in the City
Clerk's office; and
Whereas, funds for this project are available in the Cardigan Park Development account # R4345;
and
Whereas, the final contract price is $171,505.00.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 3rd day of September
M or Or
Olt
Approved bye
Attest: I� UO a- d 5 I S
City Jerk City Attomey's office
It was moved by Salih and seconded by trims the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x Cole
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x
Throgmorton
Item Number: 5.d.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
September 3, 2019
Resolution accepting the work for the Peterson Street Stormwater Pipe
Repair Project
Prepared By: Ben Clark, Sr. Civil Engineer
Reviewed By: Jason Havel, City Engineer
Ron Knoche, Public Works Director
Simon Andrew, Assistant to the City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Engineer's Report
Resolution
Executive Summary:
This project has been completed by CAJ Enterprises, Inc. of West Branch, Iowa, in substantial
accordance with the plans and specifications prepared by the City of Iowa City. The Engineer's
Report and Performance and Payment bonds are on file with the City Engineer.
• Project Estimated Cost: $ 28,430.00
• Project Bid Received: $ 24,025.80
• Project Final Cost: $ 42,793.13
Background /Analysis:
A forty -eight -inch diameter corrugated metal storm sewer pipe was installed in the late 1970's,
and had corroded to the point where a sinkhole had developed at the surface. This project
included the replacement of eighty linear feet of pipe and associated surface repairs.
ATTACHMENTS:
Description
Engineer's Report
Resolution
ENGINEER'S REPORT
August 19, 2019
City Clerk
Iowa City, Iowa
Re: Peterson Street Stormwater Pipe Repair Project
Dear City Clerk:
I r I
��P®
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
I hereby certify that the construction of the Peterson Street Stormwater Pipe Repair Project has
been completed by .CAJ Enterprises, Inc. of West Branch, Iowa, in substantial accordance with
the plans and specifications prepared by the City of Iowa City.
The project was bid as a unit price contract and the final contract price is $ 42,793.13.
There was one (1) change or extra work order for the project as described below:
Change Order Description Net Contract Change
1. Installation of an additional 40 linear feet of pipe and welded
tee section. $21,019.60
I recommend that the above -referenced improvements be accepted by the City of Iowa City,
Sincerely,
,�... _ .
Jason Havel, P.E,
City Engineer
Prepared by: Ben Clark, Senior Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436
Resolution No. 19-228
Resolution accepting the work for the Peterson Street Stormwater
Pipe Repair Project
Whereas, the Engineering Division has recommended that the work for construction of the Peterson
Street Stormwater Pipe Repair Project, as included in a contract between the City of Iowa City and
CAJ Enterprises, Inc. of West Branch, Iowa, dated June 17, 2019, be accepted; and
Whereas, the Engineer's Report and the performance, payment and maintenance bond have been
filed in the City Engineer's office; and
Whereas, funds for this project are available in the Annual Storm Water Improvements account #
M3631; and
Whereas, the final contract price is $42,793.13
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 3rd day of September 2019
Approved by
Attest: / 5 %— a i (
City Jerk City Attorney's Office
It was moved by Salih and seconded by Mims
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
the Resolution be
x Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Ma
r
Approved by
Attest: / 5 %— a i (
City Jerk City Attorney's Office
It was moved by Salih and seconded by Mims
adopted, and upon roll call there were:
Ayes:
Nays:
Absent:
the Resolution be
x Cole
Mims
Salih
Taylor
Teague
Thomas
Throgmorton
Item Number: 5.e.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
September 3, 2019
Resolution authorizing the Mayor to sign and the City Clerk to attest a
sidewalk easement agreement and accepting the dedication thereof from
ACT, Inc.
Prepared By: Sara Greenwood Hektoen, Assistant City Attorney
Reviewed By: Ron Knoche, Public Works Director
Simon Andrew, Assistant to the City Manager
Fiscal Impact:
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Easement Agreement
Executive Summary:
ACT intends to install a sidewalk along the south side of North Dubuque Road from its campus to
North Scott Boulevard.
Background /Analysis:
The existing ROW is insufficient to accommodate a properly designed sidewalk, so this access
easement is necessary for public use of the sidewalk.
ATTACHMENTS:
Description
Resolution
Easement Agreement
Prepared by: Sara Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030
Resolution No. 19-229
Resolution authorizing the Mayor to sign and the City Clerk to
attest a sidewalk easement agreement and accepting the
dedication thereof from ACT, Inc.
Whereas, ACT, Inc. desires to install a sidewalk along the south side of North Dubuque Road
from North Scott Boulevard to its main campus; and
Whereas, during the course of designing the sidewalk to City standards, it was determined that
the existing right-of-way was insufficient to accommodate an ADA compliant ramp and turning
space in alignment with existing and planned sidewalks at the intersection of North Dubuque and
North Scott;
Whereas, because certain sidewalk features will be located outside of the right-of-way, an
easement is needed so that the public has the right to use the portion of sidewalk that is on
private property; and
Whereas, the execution of said easement agreement is in the public interest and advances the
public health, safety and welfare of the citizens of Iowa City, Iowa.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The City does hereby accept the dedication of a sidewalk access easement as described
in the attached "Off-site Permanent Sidewalk Access Easement" agreement.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the attached easement
agreement to effectuate this dedication.
3. The City Clerk is hereby authorized and directed to certify a copy of this Resolution and to
record the same, along with the above -referenced easement agreement in the Johnson
County Recorder's Office at the expense of ACT, Inc.
Passed and approved this 3rd day of Se tember 019.
R
Ma or /
Attest: P� �--� Approved by:l�ctiu
City Clerk /\ City Attorney's Office
A9A COVOM11 K
Resolution No. 19-229
Page 2
It was moved by Salih and seconded by trims the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x Cole
x
Mims
x
Salih
x
Taylor
x
Teague
x
Thomas
x
Throgmorton
Prcparedbv and Return to: Sara F.G. Hektoen, 410 E_ Washin4ton Street Iowa City, Iowa 52240 319-331-4750
OFF-SITE
PERMANENT SIDEWALK ACCESS EASEMENT
This Agreement, made and entered into by and between ACT, Inc. ("Owner'), which
expression shall include its successors in interest and assigns, and the City of Iowa City, Iowa
("City'), which expression shall include its successors in interest and assigns.
It is hereby agreed as follows:
Owner states and covenants that it is the owner of certain real estate locally known as 2041
North Dubuque Road, Iowa City, Iowa, a portion of which is legally described in the
attached Exhibit A, attached hereto and incorporated herein by this reference, by virtue of
legal and/or equitable title, that it is lawfully seized and possessed of said real estate, and
that it has good and lawful right to convey this easement.
2. Owner hereby grants and conveys to the public a means of pedestrian ingress, egress and
passage over the area described on Exhibit A and referred to herein as "easement area."
The City shall have no responsibility for maintaining the easement arca.
Owner agrees to install and maintain a sidewalk within the easement area in accordance
with state and local laws, including the City of Iowa City Code of Ordinances Chapter 16-
1 "Streets, Sidewalks and Public Right -of -Way", as may be amended from time to time.
4. The Owner reserves the right to use the above-described easement area for purposes which
shall not interfere with the rights granted in this Agreement; provided that the Owner shall
not erect or construct any building, fence, retaining wall, or other structure, plant any trees,
drill or operate any well, or constrict any reservoir or other obstruction on said areas, or
diminish or substantially add to the ground cover over said easement area. Any such
improvements placed in the easement area, with or without City approval, may be removed
by the City without compensation or replacement.
The provisions hereof shall inure to the benefit of and bind the heirs, successors, personal
representatives and assigns of the respective parties hereto, shall be deemed a covenant
with the land and with the title to the land, and shall be recorded in the Johnson County
Recorder's Office.
Dated this 31 day of JlA I , 2019.
CITY OF IOWA CITY, IOWA
ACT, INC.
By: G By:
James A. Throginorton, Mayr Santonu Jana, CFO
ATTEST: Approved By
By. City Attorney's Office g 9 7
Kellie I . Fruehling, C y Clerk /
CITY OF IOWA CITY ACKNOWLEDGEMENT
STATE OF IOWA
COUNTY OF JOHNSON
This instrument was acknowledged before me on thisday of kb f , 20/�, by James
A. Throgmorton and attested by Kellie K. Fruehling, as Mayor and City Clerk, respectively, of the
City of Iowa City, Iowa.
CHRISTINE OLNEY
119010WO,N
Commission Plumber 806232Icy Commissio xpiro$ Notary Public in and for State of Iowa
11
ACT, INC. ACKNOWLEDGEMENT
STATE OF IOWA )
)SS
COUNTY OF JOHNSON )
This instrument was acknowledged before me on this `1-�1 dayof �,A" , 20V`'j, by Santonu
Jana, as CFO of ACT, Inc.
Notary Public in and for the State of Iowa
h� t=Decem
CK
00896
b ires
19
EXHIBIT A
That part of the southwest quarter of the northeast quarter of section 2, township 79 north, range
6 west of the 5th principal meridian, Iowa City, Johnson County, Iowa described here as follows:
Beginning at southeast corner of the intersection of Scott Boulevard and Dubuque Road, said
corner also being a comer of auditor's parcel 98048 (Plat of survey recorded in book 2479, page
288 at the Johnson County recorder's office);
Thence north 76°52'24" east 52.00 feet along the southerly right-of-way line of said Dubuque
Road (Assumed bearing for this description only);
Thence south 52'07'10" west 35.82 feet,
Thence south 76°52'24" west 19.47 feet to a point of intersection with the easterly right-of-way
line of said Scott Boulevard;
Thence north 13°07'36" west 15.00 feet along said easterly right-of-way line to the point of
beginning and containing 536 square feet more or less.
Prepared by and Return to: Sara F.G. Hektoen, 410 E. Washington Street, Iowa City, Iowa 52240 319-331-4750
OFF-SITE
PERMANENT SIDEWALK ACCESS EASEMENT
This Agreement, made and entered into by and between ACT, Inc. ("Owner"), which
expression shall include its successors in interest and assigns, and iffic City of lowa City, Iowa
("City"), which expression shall include its successors in interest and assigns.
It is hereby agreed as follows:
1. Owner states and covenants that it is the owner of certain real estate locally known as 2041
North Dubuque Road, Iowa City, Iowa, a portion of which is legally described in the
attached Exhibit A, attached hereto and incorporated herein by this reference, by virtue of
legal and/or equitable title, that it is lawfully seized and possessed of said real estate, and
that it has good and lawful right to convey this easement.
2. Owner hereby grants and conveys to the public a means of pedestrian ingress, egress and
passage over the area described on Exhibit A and referred to herein as "easement area."
The City shall have no responsibility for maintaining the easement area.
3. Owner agrees to install and maintain a sidewalk within the easement area in accordance
with state and local laws, including the City of Iowa City Code of Ordinances Chapter 16-
1 "Streets, Sidewalks and Public Right -of -Way", as may be amended from time to time.
4. The Owner reserves the right to use the above-described easement area for purposes which
shall not interfere with the rights granted in this Agreement; provided that the Owner shall
not erect or construct any building, fence, retaining wall, or other structure, plant any trees,
drill or operate any well, or construct any reservoir or other obstruction on said areas, or
diminish or substantially add to the ground cover over said easement area. Any such
improvements placed in the easement area, with or without City approval, may be removed
by the City without compensation or replacement.
5. The provisions hereof shall inure to the benefit of and bind the heirs, successors, personal
representatives and assigns of the respective parties hereto, shall be deemed a covenant
with the land and with the title to the land, and shall be recorded in the Johnson County
Recorder's Office.
Dated this 3 day of J U I , 2019.
CITY OF IOWA CITY, IOWA ACT, INC.
C. 7
By: By: /
James A. Throgmorton, Mayor Santonu Jana, CFO
ATTEST: Approved gy
�..
Ey:
Kellie K. Fruehling, City Clerk City Attomey's office �rfi711->
CITY OF IOWA CITY ACKNOWLEDGEMENT
STATE OF IOWA
COUNTY OF JOHNSON
This instrument was acknowledged before me on this day of , 20_, by James
A. Throgmorton and attested by Kellie K. Fruehling, as Mayor and City Clerk, respectively, of the
City of Iowa City, Iowa.
Notary Public in and for the State of Iowa
ACT, INC. ACKNOWLEDGEMENT
STATE OF IOWA }
}SS
COUNTY OF JOHNSON )
This instrument was acknowledged before me on this 31 day of 20�, by Santonu
Jana, as CFO of ACT, Inc.
Notary Public in and for the State of Iowa
S
HANNONCK
00896
Ew
ires
9
EXHIBIT A
That part of the southwest quarter of the northeast quarter of section 2, township 79 north, range
6 west of the 5th principal meridian, Iowa City, Johnson County, Iowa described here as follows:
Beginning at southeast corner of the intersection of Scott Boulevard and Dubuque Road, said
corner also being a corner of auditor's parcel 98048 (Plat of survey recorded in book 2479, page
288 at the Johnson County recorder's office);
Thence north 76°52'24" east 52.00 feet along the southerly right-of-way line of said Dubuque
Road (Assumed bearing for this description only);
Thence south 52'07'10" west 35.82 feet;
Thence south 76°52'24" west 19.47 feet to a point of intersection with the easterly right-of-way
line of said Scott Boulevard;
Thence north 13°07'36" west 15.00 feet along said easterly right-of-way line to the point of
beginning and containing 536 square feet more or less.
Item Number: 9.
I �, CITY OF IOWA CITY
�'�COUNCIL ACTION REPORT
September 3, 2019
Resolution Amending the Current Budget for Fiscal Year Ending June 30,
2020
Prepared By: Jacklyn Fleagle, Budget & Compliance Officer
Reviewed By: Dennis Bockenstedt, Finance Director
Ashley Monroe, Assistant City Manager
Fiscal Impact: FY2020 budget revisions funded through new revenues or available fund
balance
Recommendations: Staff: Approval
Commission: N/A
Attachments: FY20 Amendment #1
City Budget Amendment Certification Resolution
Executive Summary:
The Finance Department requests the City Council conduct a public hearing for consideration of
amending the fiscal year 2020 annual budget on September 3, 2019. This is the first budget
amendment for fiscal year 2020.
Background /Analysis:
Budget amendments are submitted to the Finance Department and reviewed for approval by the
Finance Director and City Manager. Requests to carry appropriations over from one year to the
next are also submitted and approved in the same manner. A formal recommendation for a budget
amendment is then prepared for City Council approval.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and expenditure
projections, transfers between funds, and capital improvement plan changes. I ncreased
expenditures must utilize available fund balance or additional revenue sources, as the State does
not allow amendments to increase property taxes. According to the City's financial policies,
amendments to operating budgets will be made only in the following situations:
• emergency situations
• transfer from contingency
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid as of the end of
the fiscal year.
This proposed budget amendment increases overall revenues and transfers -in by $10,379,020,
as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1-
15). The majority of the revenues being amended is for intergovernmental revenues, other
financing sources, and transfers in. Intergovernmental revenues (line 9) are being increased by
$5,767,294, which primarily represents State and Federal grants on capital projects and
HOME/CDBG revenues that are being carried forward from the prior year. Other Financing
Sources (line 13) is being amended by $1,668,855 for UniverCity home sales and the Sale of
Land for the Public Works Facility. Transfers in (line 14) are being amended by $2,816,121 for
transfers being carried forward including the following: an increase in interfund loan for the Public
Works Facility ($1,000,000), Employee Benefits transfer ($594,188), Bridge Maintenance/Repair
($400,000), and Permitting Software Upgrade ($192,000). Lastly, Miscellaneous Revenues (line
12) are being amended by $97,256 for the various grants and expected donations.
The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase in
appropriations of $56,957,355. The majority of the increase in appropriations is related to
governmental capital improvement projects that are being carry forward from prior years (line 23)
and total $40,000,596. The next largest increase in appropriations is for the Business
Type/Enterprise program (line 25) and totals $11,007,612. The increase in this program primarily
reflects the carry forward of utility fund capital improvement projects from prior years. The last
significant amendment is for the Community and Economic Development program (line 20) and
totals $2,097,559. This primarily reflects the carry forward of appropriations for the CDBG/HOME
programs and the UniverCity program.
The net budgeted result to fund balances is a reduction of $46,478,106 (line 29), after factoring
for actual changes in the beginning fund balance (line 30). This reduction will be covered through
excess fund balances and bond funds and will not affect property tax revenues or levies.
The City Budget Amendment and Certification Resolution for the first budget amendment of fiscal
year 2020 is attached to this memo along with a detailed list of the individual amendments.
ATTACHMENTS:
Description
FY20 Amdendment #1
City Budget Amendment Certification Resolution
Budget Amendments
1000
10210200
412000
Communications Temp to Perm
Positions
78,585.00
21
1000
10210200
421100
Communications Temp to Perm
Positions
17,888.00
21
1000
10210200
421200
Communications Temp to Perm
Positions
245.00
21
1000
10210200
421300
Communications Temp to Perm
Positions
173.00
21
1000
10210200
421400
Communications Temp to Perm
Positions
340.00
21
1000
10210200
422100
Communications Temp to Perm
Positions
2,013.00
21
1000
10210200
423100
Communications Temp to Perm
Positions
2,480.00
21
1000
10210200
413000
Communications Temp to Perm
Positions
(52,320.00)
21
1000
10310710
479999
Communications Temp to Perm
Positions
(49,404.00)
21
3100
31510900
393140
City Hall Boiler Project
92,000.00
14
R4133
3100
31510900
472010
City Hall Boiler Project
308,000.00
23
R4133
3100
31310790
393140
Permitting Software Upgrade
(192,000.00)
14
G4720
1000
10310710
490040
City Hall Boiler Project
100,000.00
27
R4133
3100
31410930
393140
Body Camera Replacement
(55,000.00)
14
1000
10310710
490040
Body Camera Replacement
55,000.00
27
3100
31410930
474420
Body Camera Replacement
60,000.00
23
1000
10410310
476130
Body Camera Replacement
(55,000.00)
16
1000
10410310
362100
Body Camera Replacement
(5,000.00)
12
7400
74740130
413000
Yard Waste seasonal workers
30,000.00
25
7400
74740130
422100
Yard Waste seasonal workers
2,295.00
25
7400
74740130
423100
Yard Waste seasonal workers
2,832.00
25
7151
71810280
331150
bus replacements
(338,997.00)
9
7151
71810280
474250
bus replacements
398,820.00
25
7500
75750121
473010 061
Landfill Gate Replacement
33,000.00
25
8200
82310625
473010 061
Landfill Gate Replacement
62,000.00
X
1000
10120100
421100
Health Insurance Increase
6,118.30
21
1000
10130100
421100
Health Insurance Increase
6,351.09
21
1000
10210100
421100
Health Insurance Increase
5,524.20
21
1000
10210200
421100
Health Insurance Increase
3,682.80
21
1000
10210251
421100
Health Insurance Increase
5,524.20
21
1000
10210300
421100
Health Insurance Increase
5,524.20
21
1000
10210400
421100
Health Insurance Increase
2,435.50
21
1000
10210510
421100
Health Insurance Increase
1,841.40
20
1000
10310100
421100
Health Insurance Increase
3,117.09
21
1000
10310200
421100
Health Insurance Increase
9,147.91
21
1000
10310310
421100
Health Insurance Increase
6,444.85
21
1000
10310400
421100
Health Insurance Increase
12,083.34
21
1000
10310630
421100
Health Insurance Increase
1,841.40
21
1000
10410100
421100
Health Insurance Increase
3,682.80
16
1000
10410210
421100
Health Insurance Increase
4,871.01
16
1000
10410220
421100
Health Insurance Increase
7,950.70
16
1000
10410240
421100
Health Insurance Increase
6,712.41
16
1000
10410260
421100
Health Insurance Increase
11,048.30
16
1000
10410310
421100 034
Health Insurance Increase
1,838.68
16
1000
10410310
421100
Health Insurance Increase
97,131.05
16
1000
10410320
421100
Health Insurance Increase
14,712.13
16
1000
10410357
421100
Health Insurance Increase
1,838.68
16
1000
10410358
421100
Health Insurance Increase
1,838.68
16
1000
10410359
421100
Health Insurance Increase
1,841.40
16
1000
10410427
421100
Health Insurance Increase
4,657.19
16
1000
10410430
421100
Health Insurance Increase
1,402.03
16
1000
10450110
421100
Health Insurance Increase
5,524.20
16
1000
10450200
421100
Health Insurance Increase
98,524.07
16
1000
10450300
421100
Health Insurance Increase
1,841.40
16
1000
10450400
421100
Health Insurance Increase
1,838.68
16
1000
10510100
421100
Health Insurance Increase
1,841.40
19
1000
10510300
421100
Health Insurance Increase
3,682.70
21
1000
10510311
421100
Health Insurance Increase
4,276.90
21
1000
10520100
421100
Health Insurance Increase
1,841.40
19
1000
10520200
421100
Health Insurance Increase
4,410.58
19
1000
10520264
421100
Health Insurance Increase
974.18
19
1000
10520410
421100
Health Insurance Increase
1,841.40
19
1000
10520510
421100
Health Insurance Increase
828.67
19
1000
10520542
421100
Health Insurance Increase
3,855.13
19
1000
10520710
421100
Health Insurance Increase
1,841.40
19
1000
10520810
421100
Health Insurance Increase
1,841.40
19
1000
10520900
421100
Health Insurance Increase
1,841.40
19
1000
10530100
421100
Health Insurance Increase
3,682.70
19
1000
10530200
421100
Health Insurance Increase
13,424.92
19
1000
10530210
421100
Health Insurance Increase
1,188.21
19
1000
10530235
421100
Health Insurance Increase
3,682.80
19
1000
10530300
421100
Health Insurance Increase
7,959.70
17
1000
10540100
421100
Health Insurance Increase
4,276.90
19
1000
10550110
421100
Health Insurance Increase
1,782.31
19
1000
10550121
421100
Health Insurance Increase
6,905.17
19
1000
10550122
421100
Health Insurance Increase
460.43
19
1000
10550140
421100
Health Insurance Increase
8,192.49
19
1000
10550150
421100
Health Insurance Increase
27,257.58
19
1000
10550159
421100
Health Insurance Increase
594.10
19
1000
10550160
421100
Health Insurance Increase
7,710.58
19
1000
10550430
421100
Health Insurance Increase
237.70
19
1000
10550600
421100
Health Insurance Increase
3,682.80
19
1000
10570100
421100
Health Insurance Increase
7,699.16
19
1000
10610100
421100
Health Insurance Increase
2,854.03
20
1000
10610150
421100
Health Insurance Increase
1,841.40
20
1000
10610210
421100
Health Insurance Increase
2,108.65
20
1000
10610610
421100
Health Insurance Increase
13,466.93
16
1000
10610620
421100
Health Insurance Increase
7,018.00
20
1000
10610710
421100
Health Insurance Increase
3,590.82
20
1000
10610730
421100
Health Insurance Increase
14,077.49
16
1000
10710100
421100
Health Insurance Increase
3,682.80
17
1000
10710200
421100
Health Insurance Increase
17,107.62
17
1000
10710210
421100
Health Insurance Increase
7,365.60
17
1000
10810100
421100
Health Insurance Increase
3,682.80
20
1000
10810200
421100
Health Insurance Increase
1,841.40
20
1000
10310710
393110
Employee Benefits Levy
(543,341.33)
14
2100
21610310
421100
Health Insurance Increase
1,236.09
20
2110
21610410
421100
Health Insurance Increase
928.09
20
2200
22710322
421100
Health Insurance Increase
3,682.90
17
2200
22710324
421100
Health Insurance Increase
1,841.40
17
2200
22710325
421100
Health Insurance Increase
1,841.30
17
2200
22710331
421100
Health Insurance Increase
5,524.20
17
2200
22710332
421100
Health Insurance Increase
33,680.22
17
2200
22710333
421100
Health Insurance Increase
4,276.90
17
2200
22710310
393110
Employee Benefits Levy
(50,846.92)
14
2350
23610811
421100
Health Insurance Increase
2,209.64
20
2350
23610812
421100
Health Insurance Increase
6,118.41
20
2400
24310640
421100
Health Insurance Increase
1,012.84
21
2400
24310640
490100
Employee Benefits Levy
594,188.25
27
7100
71810110
421100
Health Insurance Increase
4,856.76
25
7100
71810120
421100
Health Insurance Increase
10,997.28
25
7100
71810141
421100
Health Insurance Increase
6,031.14
25
7100
71810142
421100
Health Insurance Increase
1,101.05
25
7100
71810143
421100
Health Insurance Increase
1,514.75
25
7100
71810144
421100
Health Insurance Increase
297.00
25
7150
71810210
421100
Health Insurance Increase
1,427.70
25
7150
71810221
421100
Health Insurance Increase
48,074.50
25
7150
71810230
421100
Health Insurance Increase
9,801.10
25
7150
71810245
421100
Health Insurance Increase
297.10
25
7200
72720110
421100
Health Insurance Increase
4,276.90
25
7200
72720122
421100
Health Insurance Increase
26,373.70
25
7200
72720140
421100
Health Insurance Increase
9,801.10
25
7300
73730110
421100
Health Insurance Increase
4,603.45
25
7300
73730120
421100
Health Insurance Increase
12,177.52
25
7300
73730130
421100
Health Insurance Increase
10,989.31
25
7300
73730140
421100
Health Insurance Increase
16,426.35
25
7400
74740110
421100
Health Insurance Increase
2,391.82
25
7400
74740120
421100
Health Insurance Increase
8,553.81
25
7400
74740130
421100
Health Insurance Increase
2,435.50
25
7400
74740140
421100
Health Insurance Increase
12,889.70
25
7400
74740150
421100
Health Insurance Increase
2,435.50
25
7500
75750110
421100
Health Insurance Increase
2,392.03
25
7500
75750121
421100
Health Insurance Increase
10,733.07
25
7500
75750122
421100
Health Insurance Increase
5,524.20
25
7500
75750123
421100
Health Insurance Increase
1,841.40
25
7500
75750220
421100
Health Insurance Increase
594.10
25
7600
76850110
421100
Health Insurance Increase
594.10
25
7700
77770110
421100
Health Insurance Increase
4,603.45
25
7900
79490110
421100
Health Insurance Increase
12,504.28
25
7900
79490115
421100
Health Insurance Increase
(12,504.28)
25
7910
79490210
421100
Health Insurance Increase
8,523.95
25
7910
79490230
421100
Health Insurance Increase
1,217.65
25
7910
79490240
421100
Health Insurance Increase
460.43
25
7920
79490310
421100
Health Insurance Increase
1,544.71
25
7920
79490330
421100
Health Insurance Increase
297.10
25
7920
79490340
421100
Health Insurance Increase
460.43
25
8100
81710510
421100
Health Insurance Increase
16,426.35
X
8200
82310610
421100
Health Insurance Increase
3,314.67
X
8300
83310510
421100
Health Insurance Increase
13,162.08
X
8400
84310330
421100
Health Insurance Increase
920.75
X
1000
10310100
455110
Investment Management Software
15,000.00
21
1000
10310100
476130
Kronos, Laserfiche, Munis upgrades
16,500.00
21
1000
10210200
476130
Laserfiche software
(31,500.00)
21
7300
73730130
490040
Spruce St Water Main
152,650.00
27
7305
73730905
393210
Spruce St Water Main
(152,650.00)
14
7305
73730905
473010
Spruce St Water Main
152,650.00
25
8300
83310510
443060
Phone Maintenance Agreement
28,400.00
X
2200
22710322
473010
Traffic Pole Painting
36,615.00
17
2200
22710325
469040
Traffic Pole Painting
(25,000.00)
17
2200
22710325
438030
Traffic Pole Painting
(11,615.00)
17
2200
22710910
490040
Road Use Tax Funding
200,360.00
27
3200
32710910
473010
Gilbert St Intersection Impr
20,000.00
23
53945
3200
32710910
393150
Gilbert St Intersection Impr
(20,000.00)
14
S3945
3200
32710910
473010
Park Rd Bridge additions
180,360.00
23
53809
3200
32710910
393150
Park Rd Bridge additions
(180,360.00)
14
S3809
7501
75750910
490190
PW Interfund loan increase
1,000,000.00
27
3100
31710940
393500
PW Interfund loan increase
(1,000,000.00)
14
1000
10710100
490190
PW Interfund loan increase
22,235.00
27
1000
10710100
449360
PW Interfund loan increase
17,696.00
17
2200
22710310
449360
PW Interfund loan increase
11,798.00
17
2200
22710310
490190
PW Interfund loan increase
14,823.00
27
7501
75750910
393510
PW Interfund loan increase
(37,058.00)
14
7501
75750910
381400
PW Interfund loan increase
(29,494.00)
8
Requested
Carryforwards
1000
10210510
448070
Economic Development Assistance
170,683.00
20
1000
10310710
448070
Housing Credit Match
145,000.00
20
1000
10410310
474420
Ped Mall Cameras
50,000.00
16
1000
10410430
432080
Deer Count and Hunt
81,000.00
16
1000
10410240
469190
Furniture
5,100.00
16
1000
10520364
472010
Landscaping and Lighting
15,500.00
19
1000
10520542
472010
Bulkhead replacements
16,000.00
19
1000
10520420
469150
Riverfront Crossings Celebration
12,000.00
19
1000
10520361
472010
Ceiling Tile or Sound Panels
20,000.00
19
1000
10520541
472010
Ceiling Tile or Sound Panels
45,000.00
19
1000
10530203
469190
Ned Ashton House Furniture
7,000.00
19
1000
10530225
432080
Prairie Establishment
25,000.00
19
1000
10530225
473010
Prairie Establishment
100,000.00
19
1000
10530200
473010
Automatic Locks Project
75,000.00
19
1000
10530200
473010
Backyard Abundance
15,000.00
19
1000
10530200
473010
Bocce Court College Green
15,000.00
19
1000
10510214
432080
Farmers Market Art
6,000.00
19
1000
10570100
472010
UV HVAC filter
5,000.00
19
1000
10610150
448010
Local Foods
59,180.00
20
1000
10610220
472010
U -City 520 N Dodge duplex
30,000.00
20
1000
10610220
392100
U -City 520 N Dodge sale
(197,500.00)
13
1000
10610220
480350
U -City 520 N Dodge sale
167,500.00
20
1000
10610220
472010
U -City 225 N Gilbert downpmt assist
58,500.00
20
1000
10610220
392100
U -City 225 N Gilbert sale
(203,177.00)
13
1000
10610220
480350
U -City 225 N Gilbert sale
185,000.00
20
1000
10610220
480350
U -City 229 N Gilbert downpmt assist
58,500.00
20
1000
10610220
392100
U -City 229 N Gilbert sale
(268,178.00)
13
1000
10610220
480350
U -City 229 N Gilbert sale
250,000.00
20
1000
10610620
432060
Form Based Code
248,335.00
20
1000
10610620
448010
Historic Preservation Grants
30,000.00
20
1000
10610710
448010
PIN Grant
5,000.00
20
1000
10610720
473010
Public Art
21,900.00
20
1025
10610725
490040
Riverfront Crossing Public Art
73,450.00
27 new acct
3100
31530910
393140
Riverfront Crossing Public Art
(73,450.00)
14
2110
21610420
490160
HOME Rent Assistance
64,243.00
27
2110
21610420
331100
HOME Grants
(64,243.00)
9
7910
79490258
393910
HOME Rent Assistance
(64,243.00)
14
7910
79490258
449180
HOME Rent Assistance
64,243.00
25
2110
21610420
448090
HOME Grants
388,793.00
20
2110
21610420
331100
HOME Grants
(388,793.00)
9
2110
21610410
448090
HOME Grants
50,412.00
20
2110
21610410
331100
HOME Grants
(50,412.00)
9
2100
21610320
448090
CDBG Grants
140,332.00
20
2100
21610320
331100
CDBG Grants
39,172.00
9
2100
21610320
448010
CDBG Grants
13,226.00
20
2100
21610320
331100
CDBG Grants
(153,558.00)
9
2100
21610320
490160
CDBG Villa Pk
39,172.00
27
3100
31530910
393910
CDBG Villa Pk
(39,172.00)
14
2200
22710332
443080
AVL Monthly fees
4,450.00
17
2200
22710332
474420
AVL Hardware Snow plows
9,500.00
17
2200
22710332
474420
Roller
(16,000.00)
17
2300
23610299
442010 032
Healthy Homes
39,927.00
20
2300
23610299
362200 032
Healthy Homes
(44,981.00)
12
7100
71810120
474420
Bike Racks for Bike -Share
5,000.00
25
7150
71810221
432080
Transit Route Study
200,000.00
25
7151
71810280
474250
Paratransit bus
95,000.00
25
7200
72720122
473010
Roof Repair
100,000.00
25
7200
72720130
473010
Lift Station Window Repl
10,000.00
25
7300
73730120
445230
Lime Solids Removal
34,741.00
25
7300
73730130
469020
Backwash flowmeter
11,999.00
25
7300
73730130
473010
Pavement Repairs
60,000.00
25
7400
74740120
443080
AVL Monthly fees
3,850.00
25
7400
74740120
474420
AVL Hardware Refuse trucks
8,500.00
25
7700
77770110
432060
Drainage Study
40,000.00
25
8100
81710510
475010
AVL Program software & setup
7,500.00
X
CIP Carryforwards
7605
76850905
331100
Runway 12-30 Obstruction Mitigation
(364,881.00)
9
A3442
7605
76850905
473010
Runway 12-30 Obstruction Mitigation
355,366.00
25
A3442
7605
76850905
334900
Airfield Repavement Rehab
(228,800.00)
9
A3461
7605
76850905
473010
Airfield Repavement Rehab
268,617.00
25
A3461
7605
76850905
331100
Runway 7/25 Design Conversion
(225,000.00)
9
A3464
7605
76850905
432090
Runway 7/25 Design Conversion
37,500.00
25
A3464
7605
76850905
473010
Runway 7/25 Design Conversion
212,500.00
25
A3464
7605
76850905
331100
Runway 25 Threshold Relocation
(95,400.00)
9
A3470
7605
76850905
432090
Runway 25 Threshold Relocation
106,000.00
25
A3470
3100
31610900
473010
Riverfront Crossings Redevelopment
64,346.00
23
E4513
3100
31610900
448070
Chauncey Building grant
95,285.00
23
E4516
3100
31610900
448010
Carbon Emissions Reduction
82,439.00
23
E4520
3100
31610900
472010
City Hall Remodel for MPOJC
6,056.00
23
E4522
3100
31310790
476130
Permitting Software Upgrade
392,078.00
23
G4720
3100
31310790
336190
County Behavioral Access Center
(4,000,000.00)
23
G4723
3100
31310790
472010
County Behavioral Access Center
6,500,000.00
23
G4723
3100
31310790
476130
Infrastructure Assest Management
275,000.00
23
G4724
7505
75750905
473010
Landfill Leachate Pumping
63,175.00
25
L3330
7505
75750905
473010
Compost Pad Improvements
250,000.00
25
L3333
7705
77770905
473010
Normandy Dr Storm Sewer Repl
246,550.00
25
M3629
7705
77770905
432090
Stevens Drive Storm Sewer Improvements
24,946.00
25
M3630
7705
77770905
473010
Stevens Drive Storm Sewer Improvements
350,000.00
25
M3630
7705
77770905
473010
Storm Water Improvements
382,167.00
25
M3631
7705
77770905
473010
Lower Muscatine Storm Sewer
38,010.00
25
M3632
3100
31710940
392100
Public Works Facility
(1,000,000.00)
13
P3959
3100
31710940
472010
Public Works Facility
6,138,117.00
23
P3959
3100
31710940
473010
Idyllwild Drainage
312,136.00
23
P3976
3100
31710940
446050
West Riverbank Stablilization
23,940.00
23
P3981
3100
31710940
473010
West Riverbank Stablilization
1,191,788.00
23
P3981
3100
31710940
473010
Non -Public Safety Radio System
8,424.00
23
P3982
3100
31710940
473010
Equipment Shop Parking Lot
123,200.00
23
P3983
3100
31710940
432090
Equipment Shop Roof Repl
23,384.00
23
P3984
3100
31710940
473010
Equipment Shop Roof Repl
280,000.00
23
P3984
3100
31710940
473010
Sand/Salt Storage Bunkers
210,000.00
23
P3985
3100
31710940
473010
Brine Maker & Blending Station
95,000.00
23
P3985
3100
31530910
472010
City Hall Projects - Other CIP
71,341.00
23
R4129
3100
31530910
473010
Annual Park Improvements
150,452.00
23
R4130
3100
31530910
473010
Park Annual ADA Accessib
21,462.00
23
R4132
3100
31530910
473010
Park at N WWT Plant
631,935.00
23
R4185
3100
31530910
473010
Intra -City Bike Trails
36,596.00
23
R4206
3100
31530910
473010
Hickory Hill Trail Redesign
220,453.00
23
R4224
3100
31530910
334900
Hwy 1 Trail
(500,000.00)
9
R4225
3100
31530910
473010
Hwy 1 Trail
523,080.00
23
R4225
3100
31530910
473010
Willow Creek Park
787,062.00
23
R4322
3100
31530910
473010
Rec Center Annual Impro
109,799.00
23
R4330
3100
31530910
369900
Upgrade Building BAS Controls
157,725.00
12
R4332
3100
31530910
472010
Upgrade Building BAS Controls
382,403.00
23
R4332
3100
31530910
473010
Ped Mall Reconstruction
2,604,172.00
23
R4340
3100
31530910
432040
Rec Center ADA Improv
34,481.00
23
R4351
3100
31530910
472010
Rec Center ADA Improv
430,000.00
23
R4351
3100
31530910
362100
IC Kickers Pk Soccer Field
(10,000.00)
12
R4355
3100
31530910
473010
IC Kickers Pk Soccer Field
66,383.00
23
R4355
3100
31530910
473010
Lower City Pk Adventure Play
777,915.00
23
R4356
3100
31530910
461030
East Side Sports Complex
70,393.00
23
R4360
3100
31530910
473010
City Park Ball Field Improv
50,000.00
23
R4373
3200
32710910
331100
Gateway Project
(280,893.00)
9
53809
3200
32710910
473010
Gateway Project
693,209.00
23
s3809
3200
32710910
473010
Van Buren St Project
26,618.00
23
53813
3200
32710910
473010
Traffic Calming
45,098.00
23
53816
3200
32710910
473010
Pavement Rehab
2,911,950.00
23
53824
3200
32710910
473010
Underground Electrical Facilities
1,112,917.00
23
53826
3200
32710910
473010
Annual Complete Street Improv
506,125.00
23
53827
3200
32710930
473010
Sidewalk Infill
82,231.00
23
53828
3200
32710910
334900
Burlington/Madison Intersection
(2,011,000.00)
9
53834
3200
32710910
473010
Burlington/Madison Intersection
2,255,860.00
23
53834
3200
32710910
473010
American Legion Rd/Scott Blvd
88,019.00
23
53854
3200
32710910
331100
Mormon Trek Bentotn Right turn
(132,682.00)
9
53868
3200
32710910
473010
Mormon Trek Bentotn Right turn
247,928.00
23
53868
2200
22710920
490040
Bridge Maint/Repair
400,000.00
27
53910
3200
32710920
393150
Bridge Maint/Repair
(400,000.00)
14
53910
3200
32710920
473010
Bridge Maint/Repair
472,092.00
23
53910
3200
32710950
473010
Myrtle/Riverside Intersection
2,319,531.00
23
53933
3200
32710910
432090
McCollister Blvd -Gilbert to Syc
320,992.00
23
53934
3200
32710910
473010
McCollister Blvd -Gilbert to Syc
4,660,000.00
23
53934
3200
32710920
331150
Prentiss St Bridge
(921,807.00)
9
53935
3200
32710920
473010
Prentiss St Bridge
1,775,856.00
23
53935
3200
32710910
432090
Melrose Ave Impr
198,875.00
23
53936
3200
32710910
473010
Melrose Ave Impr
50,000.00
23
53936
3200
32710910
473010
Washington St Reconstruction
143,486.00
23
53938
3200
32710950
432090
Firs Ave/Scott Blvd Intersection
124,866.00
23
53944
3200
32710950
471030
Firs Ave/Scott Blvd Intersection
75,000.00
23
53944
3200
32710910
473010
Gilbert St Intersection Impr
809,921.00
23
53945
3200
32710930
473010
Rochester Ave Sidewalk Infill
142,128.00
23
53948
3200
32710920
432090
Second Ave Bridge Repl
100,000.00
23
53949
3200
32710910
432090
Dodge St Reconstruction -Gov to Bur
25,580.00
23
53952
7105
71810915
473010
Parking Facility Restoration
186,281.00
25
T3004
7105
71810915
474420
Parking Facility and Enforcement Automation
94,233.00
25
T3009
7105
71810915
474420
Parking Equipment EMV Upgrade
75,000.00
25
T3018
7105
71810915
473010
Rec Center Parking Lot
301,182.00
25
T3019
7105
71810915
474420
Video Cameras- Prkng Facilities
100,000.00
25
T3021
7105
71810915
474420
Parking Enforcement Vehicles
90,000.00
25
T3022
7155
71810925
473010
Bus Shelter Replacment
140,654.00
25
T3059
7155
71810925
473010
Transit Bus Camera Replac
32,334.00
25
T3060
7155
71810925
474270
Bus Sign Replacement
95,000.00
25
T3062
7155
71810925
473010
Transit Facility Parking Lot Overlay
50,000.00
25
T3063
7155
71810925
474420
Transit Mobile Column
60,000.00
25
T3064
7155
71810925
473010
Muscatine Ave Ped/Transit
60,000.00
25
T3065
7205
72720905
473010
Annual Sewer Projects
1,396,014.00
25
V3101
7205
72720905
473010
North WW Plant Demo
167,225.00
25
V3142
7205
72720905
473010
Generator Reloc & Emissions UP
2,303,027.00
25
V3143
7205
72720905
432090
Scott Boulevard Trunk Sewer
160,990.00
25
V3145
7205
72720905
471030
Scott Boulevard Trunk Sewer
300,000.00
25
V3145
7205
72720905
393290
Melrose Ct Sanitary Sewer
(100,000.00)
14
7700
77770900
490040
Melrose Ct Sanitary Sewer
100,000.00
27
7205
72720905
473010
Melrose Ct Sanitary Sewer
582,155.00
25
V3146
7205
72720905
432090
Nevada Ave Sanitary Sewer
29,664.00
25
V3147
7205
72720905
471030
Nevada Ave Sanitary Sewer
30,000.00
25
V3147
7205
72720905
473010
West Pk Lift Station Rehab
105,500.00
25
V3148
7205
72720905
473010
Digester Cover Reno
56,960.00
25
V3150
7305
73730905
432090
1st Ave Water Main
7,429.00
25
W3212
7305
73730905
473010
1st Ave Water Main
577,100.00
25
W3212
7305
73730905
432090
Spruce St Water Main
12,947.00
25
W3216
7305
73730905
432090
Dill St Water Main Repl
74,902.00
25
W3222
7305
73730905
432090
Water Dist Pressure Zone Imp
34,544.00
25
W3301
7305
73730905
472010
Water Plant Roof Replacement
54,345.00
25
W3310
7305
73730905
473010
Collector Well Capacity Impr
5,825.00
25
W3311
3100
31450900
472010
Fire Training Center Reloc
700,000.00
23
Y4436
3100
31410910
472010
Police Dept Flooring
135,084.00
23
Y4440
3100
31410910
474420
Police Car & Body Camera Repl
250,000.00
23
Y4441
3100
31410940
362100
Animal Sery Storage Garage
(195,000.00)
12
Y4442
3100
31410940
432040
Animal Sery Storage Garage
15,000.00
9
23
Y4442
3100
31410940
472010
Animal Sery Storage Garage
180,000.00
(1,668,855.00)
23
Y4442
3100
31410910
472010
Police Front Office Remodel
74,750.00
Public Works
23
Y4443
3100
31410910
334610
Crime Scene Mapping System
(50,000.00)
19
9
Y4444
3100
31410910
474420
Crime Scene Mapping System
100,000.00
-
23
Y4444
Use of Money & Property
(29,494.00)
8
Intergovernmental
(5,767,294.00)
9
Charges for Services
10
Miscellaneous
(97,256.00)
12
Other Financing Sources
(1,668,855.00)
13
Transfers In
(2,816,121.25)
14
Public Safety
375,897.80
16
Public Works
114,406.65
17
Health & Social Services
-
18
Culture & Recreation
468,394.83
19
Community & Economic Development
2,097,558.71
20
General Government
76,767.32
21
Debt Service
-
22
Capital Projects
40,000,596.00
23
Business-Type/Enterprise
11,007,611.70
25
Transfers Out
2,816,121.25
27
Internal Service (not budgeted)
131,723.85
X
46,710,057.87
Internal Service (not budgeted)
(131,723.85)
Excess Revenues & Other Financing Sources under
Expenditures/Transfers Out
46,578,334.02
29
STAFF PRESENTATION TO FOLLOW:
=11
i � 1
fir,
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa S2240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
020 BUDGET
NDMENT #1
of Iowa City Finance Department
■ Carry -forward requests from FY2019 Budget
- Submitted by Departments and reviewed by City Manager's
Office and Finance Department
- Budget policy that carry -forwards must be $5,000 or 1% of
division budget minimum
■ Capital Improvement Project carry -forwards
- CIP usually align more with calendar year vs fiscal year and
multi-year projects
■ Other small amendment items
Revenues
■ Intergovernmental Revenues
- $5,767,294
- State and Federal
Grants on CIP
- HOME/CDBG carry-
forwards
■ Other Financing Sources -
$1,668,855
- UniverCity home sales
- Sale of Land
■ Transfers In - $2,816,121
- CIP
- Public Works Loan
Total Budget
as certified
or last amended
Current
Amendment
Total Btudget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
60,296,653
0
60.296,653
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
60,296,653
0
00.296,6 53
Delinquent Property Taxes
4
0
0
0
TIF Revenues
5
3,450,835
0
3,450,835
Other City Taxes
6
2.759,321
0
2.759,321
Licenses & Permits
7
2.073,060
0
2.073,060
Use of Money and Property
8
3,487,731
29,494
3,517,225
Intergovernmental
9
36,270,227
5,767;294
42,037,521
Charges for Services
10
46.456,326
0
46.456,326
Special Assessments
11
810
0
810
Miscellaneous
121
2,673,701
97.256
2,770,957
Other Financing Sources
'131
12,664,8171
1,668:855
14,333,672
Transfers In
141
40,712,880
2,816.121
43,529,001
Total Revenues and Other Sources
151
210,846,3611
10,379.020
221,225,381
Revenues
■ Intergovernmental Revenues
- $5,767,294
- State and Federal
Grants on CIP
- HOME/CDBG carry-
forwards
■ Other Financing Sources -
$1,668,855
- UniverCity home sales
- Sale of Land
■ Transfers In - $2,816,121
- CIP
- Public Works Loan
Expenditures
■ Governmental Capital Projects
- $40,000,596
- Major CIP: Public Works
Facility, McCollister
Blvd, Myrtle/Riverside
Instersection
■ Business Type/ Enterprises -
$11,007,612
- Major CIP: Generator
Relocation and Annual
Sewer Projects
■ Community and Economic
Development- $2,097,559
- Carry -forwards for
CDBG/HOME and
UniverCity program
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Expenditures & Other Financing Uses
Public Safety
16
26,130,934
375,898
26.506,832
P ubl i c Works
'17
10,319,80'1
'114.407
10,434,208
Health and Saciel Services
'18
53'1,500
0
531,500
Culture and Recreation
'1 _+
15,564,020
468,3+5
16,032,415
Community and Economic Development
20
9,088,877
2,007, 559
11,186,436
General Government
21
10,0'18,177
76:767
10,0}4,944
Debt Service
22
13,039,775
0
13,039,775
Capital Projects
23
2'1,807,822
40,000:596
6'1,808,4'18
Total Government Activities Expenditures
24
106,500,306
43,1333622
149,634,52€3
Business Type f Enterprises
251
61,213,521
11,007:£12
72,22'1,133
Total Gov Activities & Business Expenditures
26
167,714,427
54,'14"1,234
22'1,855,b61
Transfers Out
27
40,712,880
2,816.1211
43..529,001
Total Experiditures7ransfers Out
2$
208,427,307
5£,957:355
265.384,662
Expenditures
■ Governmental Capital Projects
- $40,000,596
- Major CIP: Public Works
Facility, McCollister
Blvd, Myrtle/Riverside
Instersection
■ Business Type/ Enterprises -
$11,007,612
- Major CIP: Generator
Relocation and Annual
Sewer Projects
■ Community and Economic
Development- $2,097,559
- Carry -forwards for
CDBG/HOME and
UniverCity program
CONCLUSION:
• First budget amendment for FY2020
• Overall total impact to Fund Balance is a decrease of $46,478,106
• Covered through excess fund balances and bonds and will not affect property tax
levies
QUESTIONS?
STAFF PRESENTATION CONCLUDED
CITY OF IOWA CITY
410 East Washington Street
lova City, lova 52240- 1 826
(3 19) 356-5000
(3 19) 356-5009 FAX
ww",Jcgov.org
52-483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2020 - AMENDMENT #1
To the Auditor of JOHNSON County, Iowa,
The City Council of Iowa City in said County/Counties met on 9!3!2019
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to RECEIVED �
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against JOHNSON CO. (
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave SEP 13 M9
final consideration to the proposed amendmeht(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. 19-230
CnuNTY Al il)ITnR
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2020
(AS AMENDED LAST ON NIA .)
Be it Resolved by the Council of the City of Iowa City
Section 1. Following notice published 8/2312019
and the public hearing held, 91312019 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
assed this �rd
J / (earl
Signature:
City Clem an Officer
day of September, 2 1
Signature
Mayor
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
60,296,653
0
60,296,653
LessUncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
60,296,653
0
60,296,653
Delinquent Property Taxes
4
0
0
0
TIF Revenues
5
3,450,835
0
3,450,835
Other City Taxes
6
2,759,321
0
2,759,321
Licenses & Permits
7
2,073,060
0
2,073,060
use or Money and Property
8
3,487,731
29,494
3,517,225
Intergovernmental
9
36,270,227
5,767,294
42,037,521
Charges for Services
10
46,456,326
0
46,456,326
Special Assessments
11
810
0
810
Miscellaneous
12
2,673,701
97,256
2,770,957
Other Financing Sources
13
12,664,817
1,668,855
14,333,672
Transfers In
14
40,712,880
2,816,121
43,529,001
Total Revenues and Other Sources
is
210,846,361
10,379,020
221,225,381
Expenditures & Other Financing Uses
Public Safety
16
26,130,934
375,898
26,506,832
Public works
17
10,319,801
114,407
10,434,208
Health and Social Services
18
531,500
0
531,500
Culture and Recreation
19
15,564,020
468,395
16,032,415
Community and Economic Development
20
9,088,877
2,097,559
11,186,436
General Government
21
10,018,177
76,767
10,094,944
Debt Service
22
13,039,775
0
13,039,775
Capital Projects
23
21,807,822
40,000,596
61,808,418
Total Government Activities Expenditures
24
106,500,906
43,133,622
149,634,528
Business Type t Enterprises
25
61,213,521
11,007,612
72,221,133
Total Gov Activities & Business Expenditures
26
167,714,427
54,141,234
221,855,661
Transfers Out
27
40,712,880
2,816,121
43,529,001
Total Expenditures/Transfers Out
28
208,427,307
56,957,355
265,384,662
Excess Revenues & Other Sources Over
(Under) Expendituresn-ransfers Out Fiscal Year
29
2,419,054
-46,578,335
-44,159,281
Beginning Fund Balance July 1
30
133,984,7051
100,229
134,084,934
Ending Fund Balance June 30
31
136,403,759
-46,478,106
89,925,653
assed this �rd
J / (earl
Signature:
City Clem an Officer
day of September, 2 1
Signature
Mayor
Resolution No. 19-230
Page 2
It was moved by Mims and seconded by Salih
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
% Cole
x
Mims
x
Salih
x
Taylor
x
Teague
X
Thomas
x
Throgmorton
the
Item Number: 12.
®I CITY OF IOWA CITY
u►
�� COUNCIL ACTION REPORT
September 3, 2019
Resolution authorizing the Mayor to sign and the City Clerk to attest a
contract for Bike Sharing Services between the City of Iowa City and Gotcha
Mobility, LLC.
Prepared By: Darian L. Nagle-Gamm; Transportation Services Director
Reviewed By: Geoff Fruin, City Manager
Eleanor Dilkes, City Attorney
Fiscal Impact: No upfront costs to provision bike share, however the City will provide
materials and labor to delineate parking areas and staff time to coordinate with
vendor.
Recommendations: Staff:
Commission: N/A
Attachments: Resolution
Agreement
Executive Summary:
On September 4th, the City Council will consider authorizing an agreement with Gotcha Mobility
LLC for the provision of a dockless electric -assist bike share for public use in Iowa City. The goal
of the bike share is to provide a healthy, safe, affordable and easily accessible transportation
option for residents and visitors, to reduce vehicular traffic congestion, and reduce carbon
emissions related to transportation. Introducing a bike share will help reach goals articulated in the
Bicycle Master Plan and the Climate Action Plan, which calls for as shift of 55 percent of vehicle
trips with sustainable options such as public transportation, bicycle, or pedestrian trips by 2050 in
order to reach greenhouse gas emission goals.
Background /Analysis:
The bike share will be comprised of electric -assist bicycles which are increasing in popularity for
their ability to create a more enjoyable cycling experience by requiring less effort. Electric -assist
bikes increase the distance with which cyclists can comfortably travel, and also allow users to
more easily crest hills.
The bicycles are pedal -assisted without a "throttle". Users will simply pedal the bikes to engage
the electric -assist which will provide a slight boost proportional to how hard the rider pedals. For
examples, if a rider is traveling up a hill and pushing harder on the pedals, the electric -assist will
provide more of a boost. If the user is lightly pedaling on a flat road, there will be less assistance.
This technology enables electric -assist bicycles to much more widely adopted for transportation
use and can provide a real alternative to an automobile.
The public will be able to locate and access the bicycles using a smartphone app. Users can pay
per -ride at $2 to unlock and $.10/minute, or can purchase a monthly ($9.99) or annual pass
($79.99). The income -qualified equity program will cost $5 annually and includes 30 minutes of
ride time daily, with a $.05/minute charge thereafter. The vendor will provide a cash -only option for
those without access to a smartphone.
Geo -fencing technologies will be employed to help ensure orderly parking in designated areas in
such a way that the bicycles do not impede pedestrian movements. Each bicycle is equipped with
a GPS receiver so that its location is known. If the bicycle is parked in an area that is not
designated for parking, the user will be informed and directed to find an appropriate location.
Orderly parking will be encouraged via in -app messaging and the use of small fines.
The vendor will be responsible for rebalancing the bicycles daily (moving from areas of low
demand to high demand) and for retrieving bicycles that require maintenance or are parked
outside of designated areas. Transportation Services staff will coordinate with the vendor to
designate and delineate appropriate spaces for the bicycles to be parked. The initial focus will be
in the downtown/near-downtown areas where we perceive the highest demand will exist. Staff will
work with the vendor on strategies to integrate the bike share into neighborhoods and commercial
centers across the community.
Following the approval of the agreement, staff will host a kickoff meeting with vendor and will
outline the steps towards launch, which is expected this fall.
ATTACHMENTS:
Description
Resolution
Agreement
Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 19-231
Resolution authorizing the Mayor to sign and the City Clerk
to attest a contract for Bike Sharing Services between the
City of Iowa City and Gotcha Mobility, LLC
Whereas, the goal of the City of Iowa City is to provide safe and affordable multi -modal
transportation options to all residents and visitors, reduce traffic congestion, and maximize
carbon mobility; and
Whereas, bike share services are a component way to help the City achieve its transportation
goals and the City desires to make bike share services available to residents and visitors; and
Whereas, City staff have negotiated a Contract with Gotcha Mobility, LLC (Gotcha) to provide a
bike share system that will include all applicable hardware, software, and Small Vehicles
included within the inventory agreed to by the parties; and
Whereas, the University of Iowa has the option to be included in this program with Gotcha and
the City, as desired by the University, and with contract pricing terms and conditions applying to
any University participation; and
Whereas, it is in the best interests of the City of Iowa City to enter into the attached contract
with Gotcha.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
The Contract for Bike Sharing Services attached hereto and made a part hereof is hereby
approved as to form and content; and
The Mayor is authorized and directed to sign and the City Clerk to attest said Contract for and on
behalf of the City of Iowa City, Iowa.
Passe and apped 3rd day of September, 2019.
G/.
Mayor
Attest:
City Clerk
It was moved by Mims
adopted, and upon roll call there were:
Ayes:
X
X
X
Approv y:
����
City Attorney's Office
and seconded by Salih
Nays:
Absent:
X Cole
Mims
Salih
Taylor
the Resolution be
j?"
Resolution No.t 92,31
Page 2
Teague
Thomas
Throgmorton
City of Iowa City Contract for Bike Sharing Services
This Contract (hereinafter referred to as Contract or Agreement, made and entered into this 3rd September, 2019
("Effective Date"), by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City, and
Gotcha Mobility, LLC (7 Radcliffe St, Suite 200, Charleston, SC), a corporation of the State of South Carolina authorized
to do business in the State of Iowa, hereinafter referred to as the Vendor or Gotcha.
Vendor Legal Name: Gotcha Mobility, LLC
Name of Representative: Katie Simms
Vendor Address: 7 Radcliffe St, Suite 200, Charleston, SC 29403
Vendor Phone: (843) 647-7283
Vendor e-mail: katie@ridegotcha.com
Whereas, the goal of the City of Iowa City is to provide safe and affordable multi -modal transportation options to all
residents and visitors, reduce traffic congestion, and maximize carbon mobility, and
Whereas, Bike share services are a component way to help the City achieve its transportation goals and the City desires to
make bike share services available to residents and visitors.
Whereas, the City has negotiated this Contract with Gotcha to provide a bike share system that will include all applicable
hardware, software, and Small Vehicles included within the inventory agreed to by the parties.
Whereas, the University of Iowa has the option to be included in this program with Vendor and the City, as desired by the
University, and with contract pricing terms and conditions applying to any University participation.
Now, therefore, it is agreed by and between the parties hereto that the City does now contract with Vendor to provide the
goods and services as set forth herein.
1. Vendor proposes to operate a bike share program within the City. The initial launch will include a -bikes only.
Operations to commence no later than ninety (90) days from the Execution Date and shall be coordinated with
the University of Iowa's a -bike launch. City shall have the option to add e -scooters or other mobility devices in the
future as determined by the City and on terms mutually agreeable to the parties with any amendments to the contract
to be made in writing. Collectively, a -bikes and e -scooters and other mobility devices shall be known as "Small
Vehicles." Vehicle fleets shall be initiated at a mutually agreed upon fleet size and expanded or contracted at a
mutually agreed upon rate.
2. Vendor shall support launch of bike share with a marketing and education campaign, in addition to pop-up events
and an event kick-off.
3. Gotcha and City will work together to establish pricing for the general public. The initial pricing is found in Exhibit
B. All pricing in this section is subject to change upon mutual agreement in writing by Gotcha and the City. The
City shall not be entitled to any user fees collected due to the Services provided under this Agreement absent mutual
agreement upon the addition of e -scooters as set forth in paragraph 1 hereof. Qualifying low-income riders will
have the ability to enroll in an equity program which provides access to Gotcha vehicles and services without the
requirement of having a credit card and smartphone. Qualifications for the low-income program shall be mutually
agreed upon.
4. Vendor will abide by all city ordinances and rules governing the use of public space to efficiently and effectively
provide bike share services.
5. E -bikes shall be operable and available for the public twenty-four hours a day seven days a week, except when
maintenance is being performed or when conditions are unsafe. E -scooters shall be made available during
mutually agreed upon hours of operation, except while maintenance is being performed or when conditions are
unsafe.
6. Vendor shall develop mutually agreed upon procedures and protocol for extreme weather events, emergencies,
special events, and maintenance for small vehicle parking zones.
7. Vendor possesses GPS, 3G, and self-locking technology in its bike fleet such that bikes maybe locked and
opened by users with an app and tracked to provide for operations and maintenance.
8. Vendor will communicate in real-time where small shared vehicles are allowed to park, as designated by the City.
Vendor will utilize geo-fencing technology to identify parking areas on the application for users to park the small
vehicles. These parking areas will be designated in the application along with identifying marks on or around the
parking area. Vendor will use geo-fencing technology to control and reduce e -scooter speeds in areas as
designated by the City. Geo -fenced areas shall be identified to users via the vendor in -app maps or notifications,
by vendor controlling vehicle speed, or by mutually agreed upon signage or other visual indicators. Vendor shall
geo-fence temporary small vehicle parking areas for special events and festivals, or make general changes to
parking hubs upon request of the City.
9. Vendor shall provide contact information for all local employees (name, phone number, email) to the City and
shall promptly respond to all City inquiries.
10. E -bikes and e -scooter equipment shall, at minimum, contain the features identified in the vendor mobility
information dated February 25'6, 2019. The maximum motor -assist speed shall be 15 mph. All Small Vehicles
shall have always -on front and back lights that are visible from a distance of at least 300 feet under normal
atmospheric conditions at night. Front and rear lights must stay illuminated for at least 90 seconds after the
vehicle has stopped.
11. Local vendor team shall be responsible for vehicle maintenance and daily rebalancing of bicycles. Vendor must
ensure that all Small Vehicles are inspected, maintained, and/or replaced on a mutually agreed-upon schedule
with the City.
12. Vendor shall remove any unsafe/inoperable vehicle within twelve hours of notification. Vendor must move
improperly parked vehicles within four hours of notification 6 AM — 6 PM and within twelve hours all other
times. Vehicles may not be parked improperly in one location for more than seven consecutive days or the City
may remove it and store at the vendor's expense.
13. Vendor to maintain a city -specific website and/or social media platform that explains the terms of service,
including user instructions, privacy policies, and all fees, costs, penalties, and unexpected charges.
14. Companies shall place a customer service contact phone number, answered 24 hours a day, 7 days a week, on all
Small Vehicles and other equipment (e.g. signage, racks etc),. Customers calling customer service will have
access to a language line for translation. City will have access to and be provided with contact information for
the local Gotcha representative.
15. Use of City Property. City authorizes Vendor to use the public way solely as authorized by this Contract. This
authorization is not a lease or an easement and is not intended and shall not be construed to transfer any real
property interest in City Property.
16. Permitted Use. Vendor's customers may use the public way solely as authorized by this Contract. Vendor shall
not place or attach any personal property, fixtures, or structures to City Property without the prior written
consent of City. Written consent of the City can be given only by the Transportation Services Director.
a. Use of the public way, and Vendors deployment operations within the City, shall, at a minimum: a) not
adversely affect City Property or the City's streets, or sidewalks; b) not adversely affect the property of
any third parties; c) not inhibit pedestrian or vehicular movement within the public way or along other
property or rights-of-way owned or controlled by the City; d) not create conditions which are a threat to
public safety and security.
b. Upon termination of this agreement by either party, Vendor shall, at its sole cost and expense,
immediately remove its property from the public way.
17. Bike parking. The City, at its own discretion, will support the bike sharing program with the installation of bike
racks and/or painted bike parking spots, and recommend bike parking spots without racks or painting, in the City
to assist with the orderly parking of bikes throughout the City. The Vendor will encourage orderly parking in
designated and preferred locations (bike hubs) identified by City and will relocate bikes to designated locations
during daily rebalancing efforts.
18. Condition of City Property
a. City makes the public way available to Vendor in an "as is" condition.
b. City assumes no liability for loss or damage to Vendor's bikes or other property. Vendor agrees that City
is not responsible for providing security at any location where Vendor's bikes are stored or located, and
Vendor hereby waives any claim against City in the event Vendor's bikes or other property are lost or
damaged.
19. Maintenance and Care of portion of City Property: Vendor expressly agrees to repair, replace or otherwise restore
any part or item of real or personal property that is damaged, outside of reasonable wear and tear, lost or
destroyed as a result of the Vendor's use of City Property. Should the Vendor fail to repair, replace or otherwise
restore such real or personal property, Vendor expressly agrees to pay City's costs in making such repairs,
replacements or restorations.
20. Operations and Maintenance. Vendor will cover all maintenance costs for the bike fleet and maintenance to
minimum level of service and reporting outlined in Exhibit A.
21. Advertising: Any advertising must be mutually agreed upon by both parties. City agrees to provide such approval
or other decision within thirty (30) days of any written request by Gotcha and, if City does not timely provide its
decision, the advertisement shall be deemed approved for use unless and until Gotcha receives written notice
otherwise from City. The Advertisng must not include items such as alcohol and tobacco that are antithetical to
public health, welfare and safety. The City shall not be entitled to any revenue generated from Advertising under
this Agreement.
22. Indemnification. Vendor shall defend, pay, indemnify and hold harmless City, its officers, officials, employees,
agents, invitees, and volunteers (collectively "City Parties") from all claims, suits, actions, damages, demands,
costs or expenses and reasonable attorneys' fees, resulting from or in connection with loss of life, bodily or
personal injury or property damage arising directly or indirectly out of or from or on account of.-
a.
f:
a. Any occurrence upon, at or from City Property or occasioned wholly or in part by the entry, use or
presence upon City Property by Vendor or by anyone making use of City Property at the invitation or
sufferance of Vendor.
b. Use of Vendor's Small Vehicles by any individual, regardless of whether such use was with or without
the permission of Vendor, including claims by users of the bikes or third parties.
c. Vendor will not indemnify, defend or hold harmless the City or the City's Indemnified Parties from and
against all Claims resulting from or arising out of the design, construction, or maintenance of City
infrastructure or projects permitted by the City, or any and all acts or omissions related thereto.
Vendor is not, and shall not be deemed to be, an agent or employee of the City of Iowa City.
It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions
of any part of the contract documents to create in the public or any member thereof a third party beneficiary
hereunder, or to authorize anyone not a party to this contract to maintain a suit for personal injuries or property
damage pursuant to the terms or provisions of this contract.
23. Insurance Requirements:
a. Certificate of Insurance; Cancellation or Modification
1. Before commencing work, the Vendor shall submit to the City for approval of a Certificate of Insurance
meeting all requirements specified herein, to be in effect for the full contract period.
2. The Vendor shall notify the City in writing at least thirty (30) calendar days prior to any change or
cancellation of said policy or policies.
3. Cancellation or modification of said policy or policies shall be considered just cause for the City of Iowa
City to immediately cancel the contract and/or to halt on the contract, and to withhold payment for any
work performed on the contract.
4. The policy shall be primary in payment, not excess or contingent, regardless of any other coverage available
to the City.
5. The City of Iowa City shall be included as an additional insured.
6. Project number and project title shall be included as the description on the certificate of insurance.
7. The limits of liability specified herein are minimum limits of liability only and shall not be deemed to limit
the liability of Vendor or any Vendor insurer except as respects the stated limit of liability of each policy.
b. Minimum Coverage
Any policy or policies of insurance purchased by the Vendor to satisfy his/her responsibilities under this
contract shall include contractual liability coverage, and shall be in the following type and minimum
amounts:
Insurance Requirements
Informal Project Specs: Class I (under $1 Million)
Type of Coverage Each
Occurrence Aggregate
a. Comprehensive General Liability
(1) Bodily Injury & Property Damage $500,000 $1,000,000
b. Automobile Liability Combined Single Limit
(1) Bodily Injury & Property Damage $500,000
c. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa.
The City requires that the Vendor's Insurance carrier be "A" rated or better by A.M. Best.
24. Compliance with Law. Vendor at its own cost and expense, shall comply with all statutes, ordinances, regulations,
and requirements of all governmental entities applicable to its use of City Property and the operation of its bike
share program, including but not limited to laws governing operation of bicycles. If any license, permit, or other
governmental authorization is required for Vendor's lawful use or occupancy of City Property or any portion
thereof, Vendor shall procure and maintain such license, permit and/or governmental authorization throughout the
term of this agreement. City shall reasonably cooperate with Vendor, at no additional cost to City, such that
Vendor properly complies with this Section and is allowed to use City Property as specified in Section 5, above.
25. Required Reports. Vendor shall provide a real-time dashboard and monthly aggregated reports on system use,
compliance, and other aspects of operations (e.g. parking complaints, crashes, damaged or lost vehicles). Vendor
agrees to provide the City with access to an Application Programming Interface (API) offering data about its fleet
and trip activity within the City, meeting the requirements of the Mobility Data Specification (MDS) format.
Vendor shall make bike share location and availability data available to the public for use in creating mobility
apps affiliated and unaffiliated with the vendor or City.
26. No Joint Venture. Nothing herein contained shall be in any way construed as expressing or implying that the
parties hereto have joined together in any joint venture or liability company or in any manner have agreed to or
are contemplating the sharing of profits and losses among themselves in relation to any matter relating to this
contract.
27. Exclusive Operator. City designates Vendor as the exclusive provider of Small Vehicle services within its city
limits for the term of this Contract. Such designation means only that City will not contract with a vendor other
than Gotcha for the provision of shared mobility services during said period. City shall have no contractual
obligation to remove other vendors of bike share services from the right -0f --way. This agreement may be
renewed for additional one (1) year periods, upon mutual written consent of the parties involved. This
designation is personal to Vendor and may not be assigned or transferred to any party, unless mutually agreed
upon in writing by the City and Gotcha
28. Term. This agreement shall commence on the Effective Date and shall expire on the date that is two (2) years
after the Effecitve Date unless earlier terminated pursuant to Section 29, below.
29. Termination. This Agreement may be terminated prior to the expiration date set forth in Section 28, above, upon
the occurrence of any of the following conditions:
a. Upon delivery of written notice from City to the Vendor terminating this agreement for any reason, or
for no reason, by giving at least one hundered and eighty (180) days' notice to the Vendor of such
termination.
b. An attempt to transfer or assign this agreement without prior written approval of the city pursuant to
Section 27 of this Contract
Vendor shall not terminate this agreement without first giving at least 180 days' written notice of plans for
termination.
30. Permits. The City shall notify the Vendor of any local permits required, if any, of the company for its local
operation.
31. PCI Compliance Warranty. Vendor represents and wan -ants that for the life of the Contract, the software and
services used for processing transactions by its subcontractor shall be compliant with standards established by the
PCI Security Standards Council (httt)s://www.pcisecuritystandards.org/index.shtml ). Vendor agrees to indemnify
and hold the City harmless for, from and against any and all claims, causes of action, suits, judgments,
assessments, costs (including reasonable attorneys' fees) and expenses arising out of or relating to any loss of City
customer credit card or identity information managed, retained or maintained by Vendor, including but not limited
to fraudulent or unapproved use of such credit card or identity information.
32. Choice of Law and Forum. The laws of the State of Iowa shall govern and determine all matters arising out of or
in connection with this Contract, without regard to the conflict of law provisions of Iowa law. Any and all
litigation commenced in connection with this Contract shall be brought and maintained solely in Johnson County
District Court for the State of Iowa, Iowa City, Iowa, or in the United States District Court for the Souther
District of Iowa, Davenport Division, Davenport, Iowa, wherever jurisdiction is appropriate. This provision shall
not be construed as waiving any immunity to suit or liability in State or Federal court, which may be available to
the City of Iowa City.
33. Default. This Contract may be cancelled or annulled by the City in whole or in part by written notice of default to
the Vendor upon non-performance, violation of contract terms, delivery failure, bankruptcy or insolvency, or the
making of an assignment for the benefit of creditors. The City reserves the right to grant Vendor a specified cure
period during which to cure or remedy the default, which cure period shall be included in the written notice of
default. If default is not cured within the specified time, City reserves the right, but is not obligated to, extend the
cure period or City may deem the Contract terminated without further notice. In either event, the defaulting
Vendor (or his/her surety) shall be liable to the City for the cost to the City in remedying the default.
34. Anti -Discrimination. Vendor shall not discriminate against any person in employment or public accommodation
because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical
disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to
providing goods, services, facilities, privileges and advantages to the public.
35. Change in Laws: In the event of a change in law that frustrates the goals of the City relative to this contract, the
City will be entitled to terminate the contract upon written notification to the Vendor without cost or penalty to
the City.
36. Contract Alterations. No assignment, alteration, change, or modification of the terms of this Contract shall be
valid unless made in writing and agreed to by both the City and the Vendor. The Vendor shall not commence any
additional work or change the scope of the goods and/or services provided until authorized in writing by both
parties. This Contract may only be amended, supplemented or modified by a written document executed in the
same manner as this Agreement.
37. Assignment of Contract. Vendor shall not assign, transfer, convey, sublet or otherwise dispose of the contract or
their right, title or interest therein, or their power to execute such contract to any other person, firm or corporation
without the prior written consent of the City, wich consent shall not be unreasonably withheld.
38. Limitation of Liabilit • Assumption of Risk; Disclaimer. NOTWITHSTANDING ANY OTHER PROVISION OF
THIS AGREEMENT, AND TO THE FULLEST EXTENT PERMITTED UNDER APPLICABLE LAW, NO
PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL,
MORAL, EXEMPLARY OR PUNITIVE DAMAGES WHATSOEVER, OR FOR ANY LOSS OF USE, LOSS
OF PRODUCTION, LOSS OF REVENUE OR PROFITS, COST OF CAPITAL, LOSS OF GOODWILL, LOSS
OF OPPORTUNITY, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, WHETHER
BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR ANY OTHER
THEORY AT LAW OR IN EQUITY, REGARDLESS OF WHETHER SUCH DAMAGE WAS FORESEEABLE
AND NOTWITHSTANDING THE FAILURE OF ANY AGREED OR OTHER REMEDY OF IT ESSENTIAL
PURPOSES, AND EACH PARTY EXPRESSLY RELEASES THE OTHER PARTIES FROM ANY SUCH
LIABILITY. THE PARTIES FURTHER AGREE THAT THE LIABILITY OF A PARTY UNDER THIS
AGREEMENT, WHETHER BASED ON A CLAIM IN CONTRACT, EQUITY, NEGLIGENCE, TORT
(INCLUDING NEGLIGENCE AND STRICT LIABILITY), OR OTHERWISE FOR ALL EVENTS, ACTS OR
OMISSIONS UNDER THIS AGREEMENT, SHALL NOT EXCEED $25,000. THE LIMITATIONS ON
LIABILITY IN THIS SECTION SHALL NOT APPLY, HOWEVER, TO: (A) A PARTY'S CRIMINAL OR
FRAUDULENT CONDUCT; (B) A PARTY'S OBLIGATIONS OF INDEMNIFICATION, INCLUDING THOSE
PURSUANT TO PARAGRAPH 22 OF THIS AGREEMENT; (C) TO LIMIT IN ANY WAY THE EXTENT OF
APPLICABLE INSURANCE PROCEEDS; (D) OR AS OTHERWISE PROHIBITED BY APPLICABLE LAW
GOVERNING THE RIGHTS AND DUTIES OF CITY IN ENTERING INTO CONTRACTS LIKE THIS
AGREEMENT.
39. With the exception of the indemnification obligations set forth at paragraph 22 of this Agreement. each Party
assumes any and all risks of personal injury and property damage attributable to the acts or omissions of such Party
or any of its Affiliates, to the degree that such damage is attributable to such Party or Affiliate. GOTCHA MAKES
NO WARRANTY WHATSOEVER WITH RESPECT TO THE SERVICES (INCLUDING, FOR
CLARIFICATION, THE DELIVERABLES AND THE SERVICES), INCLUDING ANY (F) WARRANTY OF
MERCHANTABILITY, (G) WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, OR
(H) WARRANTY AGAINST INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS OF A THIRD
PARTY; WHETHER EXPRESS OR IMPLIED BY LAW, COURSE OF DEALING, COURSE OF
PERFORMANCE, USAGE OF TRADE OR OTHERWISE.
For the Cit of I C.
By:
Title: Mayor
Gotcha Mobili C
By:
Title: �a
Date: 09/03/19 Date:
Attest:
Approved by: 4��
City Attorney's Office
F/'? ��
Date
Exhibit A
Description of Gotcha's Service Level Aereement
The following performance indicators shall be met and reported to help the City measure our success serving its citizens
and improving the livability and mobility of Iowa City. Gotcha'swill maintain its bikes to be in an excellent state of
cleanliness and repair, with a minimum of 85% of deployed vehicles operable at any time.
Performance
Description
Measurement
Minimum Performance
Reporting
Indicator
Tool
Standard
Frequency
App and
Gotcha reservation
Uptime reporting
99.5% uptime.
real-time
customer service
system fully
support portal
operational
Vehicle
Maps identifying
Maps showing
Fleet will focus on serving
monthly
distribution and
trends in peak
aggregate usage
the City of Iowa City
usage
vehicle
patterns
distribution
Vehicles in
Vehicles in
Daily uptime
Deploy and maintain a
quarterly
service
service
reports
mutually agreed upon
number of vehicles in
service in any calendar
month. Vehicles will be
phased into deployment
over a 6 -week period and
can be increased or
decreased based on usage
and demand.
Report-
Response time to
Time relative to
Within four (4) hours during
quarterly
responsive
improper vehicle
report logs
business hours between 6am
parking / other
to 6pm and within 12 hours
problems
all other times.
communicated to
Gotcha staff
Exhibit B
Electric Bike Pricing
Pay as You Go
$2 to unlock, $.10/min
Monthly City Employee Mo -Pass:
$6.99/month
Annual City Employee Mo -Pass:
$64 20% off annual rate
Monthly Gotcha Mo -Pass:
$9.99 (1 hour free ride time daily, $.10/min
after
Annual Gotcha Mo -Pass:
$79.99 (1 hour free ride time daily, $.10/min
after
Annual Kickstart Mo -Pass (Income Qualified
Equity Program):
$5 annual (30 min free ride time daily, then
$.05/min after
*All pricing reflects use of e -bicycles only