HomeMy WebLinkAbout2022-02-10 Info Packeti I
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CITY OE IOWA CITY
www.icgov.org
City Council Information Packet
IP1. Council Tentative Meeting Schedule
February 15 Work Session
IP2. Work Session Agenda
IP3. Memo from City Attorney: Draft Council Meeting Rules
IP4. Pending City Council Work Session Topics
Miscellaneous
February 10, 2022
IP5. Letter from Iowa Department of Transportation: Interstate 80 - Portland Cement
Concrete(PCC) Patching
IP6. Letter from Center for Worker Justice: Iowa City Housing Authority Extended
absence policy
IP7. Civil Service Examination: Associate Planner
IP8. Civil Service Examination: Maintenance Worker I - Parking Systems
IP9. Civil Service Examination: Mass Transit Operator
Draft Minutes
IP10. Ad Hoc Truth & Reconciliation Commission: February 3
IP11. Airport Commission: January 13
IP12. Community Police Review Board: February 8
IP13. Planning & Zoning Commission: January 5
IP14. Senior Center Commission: January 20
IP. Memo from City Attorney: Draft Council Meeting Rules (See revised Draft
Council Meeting Rules)
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CITY OE IOWA CITY
www.icgov.org
City Council Information Packet
Council Tentative Meeting Schedule
February 15 Work Session
IP2. Wo ' ession Agenda
IP3. Memo fr.. City Attorney: Draft Council Meeti • Rules
IP4. Pending City
ouncil Work Session Topic
Miscell. eous
Februar 0, 2022
IP5. Letter from Iowa Depart gent of ansportation: Interstate 80 - Portland Cement
Concrete(PCC) Patching
IP6. Letter from Center for Wo er stice: Iowa City Housing Authority Extended
absence policy
IP7. Civil Service Examin- ion: Associate " anner
IP8. Civil Service Exa ' nation: Maintenance •rker I - Parking Systems
IP9. Civil Service amination: Mass Transit Ope tor
IP10. Ad Ho
IP11. Airp,irt Commission: January 13
IP12. C•mmunity Police Review Board: February 8
IP13. ' fanning & Zoning Commission: January 5
IP1 ' Senior Center Commission: January 20
Draft Minutes
ruth & Reconciliation Commission: February 3\
Item Number: 1.
February 10, 2022
Council Ten tative Meeting Sched u l e
AT TAC HM E NT S :
Description
Council Tentative Meeting S chedule
City Council Tentative Meeting Schedule
Subject to change
February 10, 2022
Date Time Meeting Location
Tuesday, February 15, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, March 1, 2022 4:00 PM Iowa City Conference Board Mtg The Center, Assembly Room
Work Session 28 S. Linn Street
6:00 PM Formal Meeting
Tuesday, March 22, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, April 5, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, April 18, 2022 4:30 PM Joint Entities Meeting TBD
Hosted by Iowa City Community School
District Board
Tuesday, April 19, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, May 3, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, May 17, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, June 6, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, June 21, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, July 12, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, July 18, 2022 4:30 PM Joint Entities Meeting TBD
Hosted by City of Coralville
Tuesday, August 2, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, August 16, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, September 6, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, September 20, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, October 3, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Monday, October 17, 2022 4:30 PM Joint Entities Meeting The Center, Assembly Room
Hosted by City of Iowa City 28 S. Linn Street
Tuesday, October 18, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, November 1, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, November 15, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Tuesday, December 6, 2022 4:00 PM Work Session The Center, Assembly Room
6:00 PM Formal Meeting 28 S. Linn Street
Item Number: 2.
February 10, 2022
Work Session Agen d a
AT TAC HM E NT S :
Description
Work Session Agenda
Iowa City
City Council Work Session Agenda
February 15, 2022 - 4:00 PM
The Center - Assembly Room
28 S. Linn Street
www.icgov.org
4:00 PM
You can watch the meeting on cable channel 4 (118.2 QAM) in
Iowa City, University Heights and Coralville, or you can watch it
online at any of the following websites:
• https://citychannel4.com/live
• https://www.youtube.com/user/citychannel4/live
• https://facebook.com/CityofIowaCity
• Continuation of meeting protocol discussion
• Clarification of Agenda Items
• Information Packet Discussion [February 3, February 10]
• University of Iowa Student Government (USG) Updates
• Council updates on assigned boards, commissions, and committees
Item Number: 3.
February 10, 2022
Memo from City Attorney: Draft Council Meeting Ru l es
AT TAC HM E NT S :
Description
Memo from City Attorney: Draft Council Meeting Rules
Item Number: 4.
February 10, 2022
Pen d ing City Cou n cil Work Session Topics
AT TAC HM E NT S :
Description
Pending City Council Work S ession Topics
PENDING CITY COUNCIL WORK SESSION TOPICS
February 9, 2022
March 22, 2022
1. State required presentation of the Historic Preservation Certified Local Government Annual Report
Other Topics:
1. Consider a plan for rubberized surfacing at park playgrounds and develop strategies to address equity gaps
noted in the Parks Master Plan and plan for the equitable distribution of destination parks within an easy and
safe distance of all residents.
2. Discuss possible changes to residential zoning classifications to allow and/or require a greater diversity of
housing types (i.e. missing middle)
3. Consider establishing a cost of development framework that can help guide decisions on how best to
accommodate future growth
4. Review low-income fare free transit options
5. Discuss low-intensity commercial use allowances in residential zones
6. Discuss long-term planning work group priorities
7. Discuss Local Option Sales Tax
8. Discuss a land acknowledgement for City Council meetings
9. Strategic Planning sessions
10. Review of Forest View relocation recommendations
Item Number: 5.
February 10, 2022
Letter from Iowa Dep artment of Transportation: In terstate 80 - Portl and
Cemen t Concrete(P C C) Patchin g
AT TAC HM E NT S :
Description
L etter from I owa Department of Transportation: I nterstate 80 - Portland Cement Concrete(P C C)
Patching
Item Number: 6.
February 10, 2022
Letter from Center for Worker Ju stice: Iowa City Hou sing Auth ority Exten d ed
absen ce p olicy
AT TAC HM E NT S :
Description
L etter from Center for Worker J ustice: I owa City Housing Authority E xtended absence policy
Item Number: 7.
February 10, 2022
Civil Service Examin ation : Associate Pl anner
AT TAC HM E NT S :
Description
Civil S ervice E xamination: A ssociate P lanner
Item Number: 8.
February 10, 2022
Civil Service Examin ation : Main ten ance Worker I - Parking Systems
AT TAC HM E NT S :
Description
Civil S ervice E xamination: Maintenance Worker I - Parking S ystems
Item Number: 9.
February 10, 2022
Civil Service Examin ation : Mass Transit O p erator
AT TAC HM E NT S :
Description
Civil S ervice E xamination: Mass Transit Operator
Item Number: 10.
February 10, 2022
Ad Hoc Truth & Recon ciliation Commission: F eb ru ary 3
AT TAC HM E NT S :
Description
Ad Hoc Truth & Reconciliation Commission: February 3
Item Number: 11.
February 10, 2022
Airport Commission : Jan u ary 13
AT TAC HM E NT S :
Description
Airport Commission: J anuary 13
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
January 13, 2021 – 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Chris Lawrence, Scott Clair, Judy Pfohl (Zoom),
Hellecktra Orozco (Zoom)
Members Absent: None
Staff Present: Michael Tharp, Jennifer Schwickerath
Others Present: Matt Wolford, Carl Byers, Ryan Story
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM
Clair called the meeting to order at 6:00pm
APPROVAL OF MINUTES
Bishop noted a couple of places where Commission names were incorrect for those speaking.
Tharp noted he would correct them. Bishop moved to approve the minutes from December 9,
2021, seconded by Lawrence. Motion carried 4-0 (Pfohl Absent)
PUBLIC DISCUSSION
None
ITEMS FOR DISCUSSION / ACTION
a. Airport Signage/Wayfinding
Tharp noted that he was working with FUEL to develop an agreement that was almost ready.
Schwickerath said the design work on tiles is done and more work on signage can be contracted
for separately. Commissioners agreed that this was fine.
b. FAA/IDOT Projects:
i. Obstruction Mitigation
1a. Phase 1
Tharp said that the contractor had submitted paperwork and the work is complete.
The final resolution had given a quote of $455,000, and work came in at
approximately $42,000 under the quote due in part to a neighbor's taking care of
his own tree trimming. Bishop moved to approve a resolution accepting the
project as complete (A22-01); Lawrence seconded, and the motion carried by
roll call 5-0. It was clarified that members attending by Zoom do not count as part
of the quorum but may vote.
1b. Phase 2
Tharp pointed out that there was a minor cost overrun on this project due to the
need to cut down extra trees, increasing the cost from $208,000 to $220,000. The
job is complete and the paperwork has been submitted. Lawrence moved to
January 13, 2021 – 6:00 P.M.
Page 2 of 7
approve the resolution to accept the project as complete (A22-02); Bishop
seconded, and the motion passed by roll call 5-0.
ii. Runway 7/25 Rehab East End
Tharp said that the bidding process was just beginning. From runway end to
intersection, they would be crack-sealing, doing joint and panel repair. Byers
described how language had been strengthened to encourage contractor
coordination and make the process as frictionless as possible. Bishop said down
time for the runway should be 5 days for the repairs, with reopening at night except
during times when new paint or fresh concrete would be drying. In total, with light
replacement and threshold relocation, he expected down time of about 20 days in
total for the runway. Lawrence asked what the impact would be on Runway 30/12,
and Byers estimated it would be about 6 hours. Wolford confirmed that he would
be able to make use of 3-0 for charter flights during the closures if weather
allowed. Tharp said that if the motion passed for a public hearing, bidding would
open March 3rd. Bishop moved to approve a resolution setting a public
hearing on February 10th, 2022 for the plans, specifications, and form of
contract for the Runway 7/25 rehabilitation phase 1 project (A22-03), and
Lawrence seconded; the motion passed by roll-call vote 5-0.
iii. Runway 25 Threshold Relocation
Tharp said bidding had opened the week before and that the bids were
"phenomenal". The lowest responsive bid was from Neumiller Electric, with whom
the Airport has worked before, with a bid of $440,811. This award will require FAA
approval, so while awarding is possible now, contract signing will wait for that.
Tharp's conversations with FAA indicate that FAA will participate in funding the
LED lighting and marking of the entire runway. Byers and Tharp recommended
that the Commission award all of the alternates for LED lighting without heating,
allowing contractors to get performance and insurance bonds while awaiting
contract signing. Lawrence moved to approve a resolution accepting bids and
awarding contract (A22-04); Pfohl seconded, and the motion passed by roll-
call vote 5-0.
iv. South T-hangar infrastructure
v. Hangar A Door Replacement (phase 1)
Tharp noted that Bolton and Menk was continuing work to put the project plans
together. He asked if Byers had anything to share and Byers responded.
Byers said they were pushing ahead with two state-funded projects. Byers noted
the recently completed FAA project plans stating one has been filed and the other
is already bid, and that work on the hangar-door project would be next. Tharp
expected more substantial news on the hangar project at the next meeting.
vi. FAA Bipartisan Infrastructure Law (BIL) Grant programs
Tharp noted that the BIL had passed with authorizations for airport funding and
allocations to individual airports. His understanding of the Act is that it allocates to
the Airport $295,000 per year for the next five years, with a 10% match, they would
need to work with the city for matching funds since this is currently unplanned for
dollars. FAA is currently crafting guidelines for use of the money, but Tharp's
understanding is that in general the money is meant to fund runways, taxiways,
and sustainability. Tharp attended a BIL webinar after announcement of the award
January 13, 2021 – 6:00 P.M.
Page 3 of 7
amounts, and said that in general it would be similar to the AIP program, which
presented some difficulty because AIP required that revenue-generating
expenditures like hangars also required attestation that air-side needs were taken
care of, and preventing requesting funds for air-side needs for five years. However,
Tharp saw the possibility of a big boost for the solar panel project, which was
estimated originally at $300,000, which would allow for immediate savings on
energy costs. A power-purchase agreement from a solar company would not be
necessary; the entire system could be bought outright. Tharp believed it would be
their priority project, with other projects waiting on the guidelines for definition.
Current possibilities include the aircraft parking area and hangars. Tharp
encouraged discussion of other projects the Commission might want to consider.
Clair asked when FAA guidance was expected, and Tharp said likely March or
April. Clair then asked that Tharp bring his project list to the Commission at that
time for discussions about priorities, and Tharp suggested they talk only about
items that FAA would not routinely approve for funding. Clair asked about the
parallel taxiway for 3-0, which Tharp confirmed could be a possibility, but not a
strong one. Pfohl asked about funding for the main light. Byers said that at the
airport in Washington, where he was working with the planner and engineer, they
had also approached the project funding strategically decided to use expected AIP
funding for runway lighting and turning to BIL funding for lights and REILs, and that
this was made possible by splitting the work into two reasonably distinct projects,
one fundable by AIP and the other with BIL. His view was that BIL funds, given
their size, should probably be approached strategically by aiming for discretionary
projects that could be combined into a large project, but they are awaiting FAA
guidance. He is hopeful that the fact that money has been appropriated means that
the money will either be immediately available in lump sum or that it will be
possible to borrow against it for larger projects. Clair asked what planning for the
taxiway existed in the master plan, and Tharp said that the master plan did not
include a full parallel taxiway. Clair and Lawrence suggested that since they will be
extending 3-0, a taxiway at that end would be a good idea. Byers replied that an
approach to getting the funding might include splitting up the job into non-BIL and
BIL segments, so that the middle was BIL funded, and BIL was not being used for
taxiway work projects fundable in other ways. Lawrence asked Tharp and Byers to
come back to the Commission after FAA guidance is released with proposals for
how to combine AIP and BIL funds to carry out prioritized projects.
c. Airport Operations
i. Management
1. Airport Frontage Area/Parking Lot Tharp said that Airport engineering
was putting a plan and specs together for the parking lot and expected to
have something to show in February; recently they have been focused on
pulling together a report for the City Council's budget meetings. Several
members noted that parking was cramped with charter flight success taking
up existing parking spaces.
ii. Budget
Tharp said that the budget and CIP presentations to City Council had gone well
and that he was not expecting pushback on current operations.
a. Art Mural
January 13, 2021 – 6:00 P.M.
Page 4 of 7
i. Fundraising
Clair said he and Pfohl had talked with Marcia and Wendy and adjusted plans, and
come up with a fundraising concept similar to what they had used for the simulator.
They do not expect that the City's contribution of $8,000 will be enough for
anything beyond a very basic mural, and believe that they might need another
$12,000 for a more complex mural showing the history of the Airport. His
fundraising idea involves including paintings of donors' aircraft in the mural, so long
as each aircraft has had at least one flight into Iowa City, with large donations
qualifying for a foregrounded aircraft and smaller ones backgrounded. Assuming
they are able to find the funding, Wendy and Marcia suggested they use an RFP
rather than an RFQ process, in March. Clair said that he had indicated to them that
the Airport Commission was not in a hurry, in part because they did not know
exactly when the new doors would be installed, and that their priority was quality.
Marcia and Wendy assured them that project delay for a funds drive would not
lead to loss of City funding, so they are now planning to do the project in summer
2023. Bishop asked whether the funding drive could be structured as a charitable
drive, and Schwickerath said that the letters sent for contributions to the requisite
City account did not suggest that the gift was tax-deductible. However, she said,
contributions through the Community Foundation of Johnson County could be
charitable and thus tax-deductible, but that going through the Foundation would
involve a fee, and that she would check into that. Bishop believed people would be
more inclined to give if there were a tax benefit and described strategies for doing
so. Clair suggested that the Commission should go ahead with pursuing avenues
for charitable contribution to the mural fund and, if this were a possibility, making
sure that it was advertised in the fundraising campaign. Pfohl noted that the
publicity for the project should also include the Commission's rights to control
mural content and future changes to the mural. Bishop suggested that "Aviator"
level donation start at $1,000, and Lawrence suggested "Navigator" could start at
$2,000, and said he'd pointed out to Marcia that his Cessna 182 model had cost
$500, so it was not unreasonable to think that aircraft owners might give at that
level. Pfohl asked whether it would also be possible to have an exhibit of Airport
historical items in the lobby. Wolford suggested they include getting more copies of
a book of Iowa City's history. Tharp pointed out that the terminal is cramped, but
said he would look to see what could be done. Clair suggested making a
photograph-diagram of the mural indicating the aircraft and donors for the terminal.
Clair said he would send an email around for more suggestions on details of the
fundraising plan. Orozco asked how the fundraiser would be advertised; Clair said
they had a list of current pilots, and could also compile lists of other airport users,
put the information on the Airport website, and use City announcements. Wolford
suggested selling inclusion of specific aircraft even if they were not donor-owned.
Clair suggested limiting donor slots to limit mural elements, and Lawrence said that
this would all have to be worked out with the artist. Potential donor-priority
strategies were discussed to encourage donation before either an artist or a
budget had been settled, with exact representation of the aircraft uncertain. Bishop
asked what it would cost to paint the building a solid blue, just for a baseline, and
Tharp said that an earlier solid-color paint job had cost $8,000. Bishop considered
that the mural might cost considerably more than $20,000.
ii. RFQ
Clair and Pfohl will talk again with Marcia and get RFP (not RFQ) language written
soon in order to start getting details on whom the artist might be, what the budget
might entail, and what might reasonably be offered to donors. Lawrence expected
January 13, 2021 – 6:00 P.M.
Page 5 of 7
an RFP might close sometime in April. Pfohl pointed out that Marcia is retiring at
the end of March and that it would be good to move quickly.
2. Fuel Flowage Fees
Clair had no updates on fuel flowage fees.
iii. Events
Tharp said that Iowa Aviation Conference event was in April. The Airport will also host the
2022 Iowa Aviation Conference, April 12-14. The designated hotel, the Graduate, seemed
problematic because Iowa law requires that public conferences be held at venues that
specifically support anti-human-trafficking measures and the Graduate is not listed as
having an anti-trafficking program in place, but this is an error, so Tharp has received their
certificate and the plans can proceed. The 12th will involve an axe-throwing activity. Most
of the classroom sessions will be held on April 13th, and an Airport tour will be available
on the 14th. Attendees are expected to be primarily Iowa airport operators and some
commission members. Tharp welcomed Commissioners' attendance. There is a
registration fee, and Tharp is looking for sponsorships.
d. FBO / Flight Training Reports
Clair said he had asked Wolford for a usual Jet Air update but also for a strategic plan.
Wolford said the current maintenance report was just that they'd plowed snow.
i. Jet Air
Wolford gave a presentation of Jet Air's operations and history. He said that on a daily
basis, Jet Air had about 30 employees on site, not counting pilots. At its inception in 2001,
there had been 4-5 employees. Jet Air has two hangars in Iowa City, and also has an
operation in Burlington, founded in 2000. The original operation in Galesburg, IL was
founded in 1969, and still has many longtime employees. Jet Air has an aircraft leasing
operation in Wisconsin (two Skyhawks) and another in St. Croix, USVI, with two Citations
leased to medical operations. Aircraft have been imported or exported from Colombia,
Brazil, Venezuela, Panama, Nicaragua, Guatemala, Mexico, the Dominican Republic,
Spain, Italy, Germany, Britain, Austria, South Korea, China, New Zealand (a Stearman),
and many other locales. Much of the business in Iowa City is charter flights, but this
operation also performs air medical (including for Mayo), aircraft maintenance and trains
workers. Overall, the corporation has two maintenance shops, 3 FBOs, 8 charter jets, 10+
trainers, 80+ employees, and is involved in 45+ aircraft sales annually. The charter fleet is
a Cessna fleet, and the training fleet is mainly Cessna 172s but includes a '42 Boeing
Stearman and a taildragger 2017 American Legend AL3. Future growth constraints at this
point include facility constraints (including runway length, which Wolford expects current
runway work will help to alleviate, and office space), aircraft inventory, supply chain, pilot
shortages, and fuel costs. Current advantages include goodwill from a strong reputation,
limited competition in the market, a streamlined fleet, and strong demand in every
segment. Wolford credited the operation's success in part to his and other owners' being
active pilots and personally invested in the aviation life of the customers, regardless of the
sort of interests or aircraft the customers might have. Careful management of the charter
fleet has also helped; although the charter fleet size was once 50% larger, last year they
flew 50% more flights than ever before. Aircraft prices are also up strongly and the
unusual market conditions mean that Jet Air has to be prepared to move fast and take
advantage of unexpected opportunities rather than committing to a particular plan.
Currently the guidelines are to remain flexible and calm, and to remember that the industry
is cyclical and fast-changing.
January 13, 2021 – 6:00 P.M.
Page 6 of 7
1. Jet Air Outlook Plan
The current general plan is "do more business": boost current revenue streams in
all areas: through increasing the charter fleet, aircraft sales and leasing (especially
for air medical and flight school operations), move into new market segments with
different types of aircraft including antiques, build the pilot pipeline from
maintenance to charter pilot, and keep looking for new opportunities and
partnerships. In ensuing conversation about how the Iowa City operation had been
very successful and a good relationship, several commissioners returned more
seriously to the idea of looking at expanding the offices and terminals with BIL
money, and suggested that it could at least be used for preliminary studies.
e. Commission Members' Reports
Orozco reported that she and Clair had attended a recent City Council meeting to
introduce themselves and give the Airport's annual report in brief.
f. Staff Report
Tharp said that he and Wolford had walked through the Airport's budget process and
familiarized Wolford with its constraints.
SET NEXT REGULAR MEETING FOR:
Clair set the next meeting for February 10th, 2022. All Commissioners expected to be present.
ADJOURN
Clair called for a motion to adjourn; Pfohl moved and Orozco seconded, and the motion passed by a 5-0
voice vote. Meeting was adjourned at 7:25 pm.
______________________________________________ ___________________
CHAIRPERSON DATE
January 13, 2021 – 6:00 P.M.
Page 7 of 7
Airport Commission
ATTENDANCE RECORD
2021-2022
NAME
TERM
EXP. 01/14/21 02/11/21 03/11/21 04/08/21 05/03/21 05/13/21 06/10/21 07/08/21 07/15/21 08/12/21 09/09/21 10/21/21 11/18/21 12/09/21 01/13/22 Warren
Bishop
06/30/22
X X X X X X X X O/E X X X X X X
Scott Clair 06/30/23 X X X X O/E X X X X X X X O/E X X
Christopher
Lawrence
06/30/25
X X X X X X O/E X X X X X O/E X X
Hellecktra
Orozco
06/30/24
X X X X/E O/E X X O/E O/E X X X X X X
Judy Pfohl 06/30/22 X X X/E X X X X X X X X X X X X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Item Number: 12.
February 10, 2022
Community Pol ice Review Board : F ebruary 8
AT TAC HM E NT S :
Description
Community P olice Review Board: F ebruary 8
Item Number: 13.
February 10, 2022
Plan n ing & Z on ing Commission : Jan u ary 5
AT TAC HM E NT S :
Description
Planning & Z oning Commission: J anuary 5
Item Number: 14.
February 10, 2022
Sen ior Cen ter Commission: January 20
AT TAC HM E NT S :
Description
Senior Center Commission: J anuary 20
Ate riandouts Distributed
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Date)
14
i
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
1319) 356-5000
319) 356-5009 FAX
www.icgov.org
City Council Agenda - February 15, 2022 -Formal Meeting
Information submitted between distribution of packet on Thursday and 4:30pm on Monday.
Late Addition(s):
16. Announcement of Vacancies - New
Public Art Advisory Committee - One vacancy for an Art -Design Professional to
fill an unexpired term. effective upon appointment -- December 31. 2022. (Nancy
Purington resigned) Correspondence included in Council packet.
Public Art Advisory Committee -- One vacancy to fill an unexpired term, effective
upon appointment - June 30, 2023. (Sandy Steil resigned) Correspondence
included in Council packet.
Public Art Advisory Committee - One vacancy For an Art -Design Professional to
fill an unexpired term. effective upon appointment - December 31. 2023. (Jan
Finlayson resigned) Correspondence included in Council packet.
Late Handouts ;
2110122 Information Packet
IP3 Memo from City Attorney: Draft Council Meeting Rules (See revised Draft
Council Meeting Rules)
City Council Procedural Rules for the City of Iowa City Late Handouts Distributed
(adopted in Resolution No. 22- )
Part I. General Provisions
2— ►L -ZZ—
(Date)
Rule 1. Scope of Rules. These rules shall govern the conduct of the Council and shall be
interpreted to ensure fair and open deliberations and decision making.
Rule 2. Robert's Rules of Order Adopted. The rules of parliamentary practices comprised in the
current edition of "Robert's Rules of Order", as amended, shall govern the sessions of the City Council in
all cases in which they are applicable and where they are not inconsistent with the standing rules of the
City Council or the laws of the State. Iowa City Code 1-5-6(A). Per City Charter Section 2.09, the Council
may determine its own rules and shall maintain records of its proceedings consistent with state law.
Rule 3. Matters Not Covered. Any matter or order or procedure not covered by these rules
shall be referred to the Presiding Officer (typically the Mayor or Mayor Pro Tem), who shall decide the
matter with the assistance and advice of the City Attorney or his or her representative in conformity
with the purpose of these rules in a fair and expeditious manner. The decision of the Presiding Officer
may be reversed only by a majority vote of the Council.
Rule 4. Interpretation. These rules are intended to supplement and shall be interpreted to
conform with the statutes of the State of Iowa and the ordinances of the City of Iowa City.
Part 11. Time and Place of Meeting
Rule 5. Regular Meetings. Formal Council meetings shall be held on the first and third Tuesday
of each month excluding holidays, in Emma J Harvat Hall, City Hall of Iowa City, Iowa starting at 6:00
o'clock p.m., Central Standard Time, or Central Daylight Time, whichever is in effect in the City of Iowa
City at the time of said meeting. Work Session meetings are held on the same day as Formal meetings,
starting at 4:00 p.m. Work Session meetings are for discussion by Council and guidance to City staff, but
no formal votes or actions are taken. Meeting dates, times, and locations may be changed, or the
meeting waived, by the Mayor. Decisions regarding scheduling of meetings may be reversed by a
majority vote of the Council.
Rule 6. Special Meetings. Special meetings (Formal or Work Session) may be called by the
Mayor or by any three Council Members. A call for a special meeting shall be communicated to the City
Clerk in writing unless the announcement of the special meeting is made at a regular meeting. If the call
for the meeting was not made at a regular meeting, the following shall apply:
• Notice of the calling of a special Council meeting shall be in writing and shall include the time
and place of said meeting, the business to be conducted at said meeting, and the person or
persons calling said meeting.
• Notice shall be served on each Council Member at least twenty-four (24) hours prior to the
time of said meeting by delivering a copy thereof to the Council Member electronically at the
email address as shown by the records of the City Clerk.
• Provisions for the call, notice, or time of service may be waived if the entire Council shall
consent in writing thereto.
• Provisions of the method of service may be waived by the individual Council Member affected
thereby.
Rule 7. Quorum. A majority of all Members elected to the City Council shall constitute a
quorum for transaction of business.
Part III. Agenda
Rule S. Preparation of Agenda. Prior to each regular or special Council meeting the City Clerk
shall publish an Agenda which contains all items the Council anticipates acting upon at the meeting.
Rule 9. Consent Agenda. In preparing an Agenda the City Clerk shall separately designate
items as "Consent Agenda" which may be acted upon by the Council under these Rules. All items on the
"Consent Agenda" shall consist of routine, non -controversial items which in the City Manager's
determination can be appropriately considered in bulk at the Council meeting. If the Mayor or any
Council Member specifically requests that any of the items be considered separately, these items
will be removed and considered later on the Agenda.
Rule 10. Agenda Items. The Mayor, at least three Council Members, the City Manager, the City
Attorney, or the City Clerk may have an item included upon the Agenda by requesting the City Clerk to
include the item.
Rule 11. Sponsor Required. The City Clerk shall not place upon the Agenda any matter for
reconsideration unless sponsored by a Council Member who voted on the originally prevailing side.
Part IV. Conduct of Meei s
Rule 12. Call to Order. The Mayor or Mayor Pro Tem shall call the meeting to order at the
appointed hour. In the absence of the Mayor or Mayor Pro Tem the City Clerk shall call the meeting to
order and a temporary Presiding Officer shall then be selected under Rule 14.
Rule 13. Roll Call. Before proceeding with the business of the Council, the City Clerk shall call
the roll of Council Members present and enter those named in the minutes.
Rule 14. Presiding Officer. The Mayor, or in the Mayor's absence or incapacity, the Mayor Pro
Tem, shall be the Presiding Officer at all Council meetings. If both the Mayor and Mayor Pro Tem are
absent the most senior Council Member present shall preside. In the event two or more Council
Members equally possess the greatest seniority then the eldest person among them shall preside.
Rule 15. Control of Discussion. The Presiding Officer shall control discussion of the Council on
each Agenda item to assure full participation by the Council in accordance with these rules.
Rule 16. Order of Consideration of Agenda. Except as otherwise provided in these rules, each
Agenda item shall be considered in the numerical order assigned by the City Clerk. Each Agenda item
shall be separately announced by the Presiding Officer, for purposes of discussion and consideration.
The entire Consent Agenda shall be considered a single item. Except as otherwise ordered by the Mayor
or a majority of City Council, the order of the Agenda shall be as follows:
1. Roll Cali
2. Mayor's Proclamations
3. Consent Agenda
4. Community Comment (for a length determined by the Presiding Officer)
5. Planning and Zoning Matters: hearings, recommendations, ordinances and
resolutions, with the exception of setting public hearings which shall be on the
Consent Calendar
6. Other Public Hearings
7. OtherOrdinances
8. OtherResolutions
9. City Council Information
10. City Manager, Deputy City Manager, City Attorney, and City Clerk Report
11. Adjournment
Rule 17. Presidine Officer's Rlght to Speak Last. The Presiding Officer has the right to close
debate and speak last on any item.
Part V. Public Participation
Rule 18. Public's Right to Address Council. Persons other than Council Members shall be
permitted to address the Council only upon specific Agenda items, and only at Formal Council meetings.
No public comment is allowed at Council Work Session meetings unless the person(s) is directly invited
by the Mayor or a majority of Council.
Rule 19. Manner of Addressing Council. At each Formal Council meeting, a person desiring to
address the Council shall step to the podium, state their name, the city or town where they reside, and
any group they represent, and speak clearly into the microphone. They shall also legibly write their full
name and city or town of residence on the speaker log. At all public hearings, each speaker who has a
special right to object by virtue of their address shall be required to provide their address and group
affiliation (if any). If electronic participation in the meeting is permitted by Council, the person shall use
the prescribed method for comments.
Presiding Officer at ali times.
Rule 20. Time Limit on Public Comments. Persons wishing to address Council shall be limited to
no more than three minutes speaking time per Agenda item on which the public is allowed to speak,
unless additional or Tess time is determined by the Presiding Officer, based on the number of persons
wishing to speak and/or the length of the Council meeting. Total public input on any agenda item can
be further limited to a fixed period by the Presiding Officer. A majority vote of the Council may alter the
time limitations of this rule. For planning and zoning matters, applicants and/or their representatives
shall not be subject to this time limitation but may instead have reasonable time limits imposed by the
Presiding Officer.
Rule 21. Public Comments to Be Germane. Public comments must relate directly to the subject
under consideration. The Presiding Officer shall rule on the germaneness of public comments. While
Council absolutely respects the public's First Amendment rights when addressing Council, speakers are
most persuasive when they make substantive arguments supported by facts, not when they inste-a
•- - - b - Persons making non -germane remarks during any portion of the
meeting or n -king disruptivc remarks or engaging in any action that otherwise impedes the orderly
conduct of a Council meeting shall not be recognized by the Presiding Officer during the remainder of
the meeting. To ensure the meeting is conducted orderly and free from interference or interruption,
the Presiding Officer is vested with exclusive discretion to review and determine whether remarks or
actions meet any prohibited terms of this rule. W tho t'imitation Aarguing with the Presiding Officer
about any determination will be considered per se disruptive. Peres who make or atte -k-e
1 ;7 ger+ - - - _ . g -a, por,. n., o{ the meeting shall not be recognized by the Presiding Officer
during the remainder of the meeting.
Rule 22. Rules of Conduct. The following rules are adopted for the conduct of those attending
Council meetings:
• Only persons recognized by the Presiding Officer will be allowed to speak. The Council
wishes to hear from members of the public as part of respectful, civil debate and. In order
t_ ensure that members of the public do not feel bullied or intimidated, there shall be no
- , uring or at the conclusion of a speaker's
-• s- •
-
comments. These rules are intended to promote an orderly and dignified system of
conducting a public meeting, to give every interested person an opportunity to be heard
without being chilled from doing so, and to ensure that no individual is deprived of their
right to petition their government. Applause is permitted following proclamations and
special recognitions.
• All remarks must be addressed to the Council as a body, and not toward any City employee
or Council Member individually. No slanderous remarks or unreasonably loud or abusiv
language which disrupts ar is intcndod to disrupt the good order of a Cow
should be made.
• Public comment is intended solely so that members of the public may be heard by Council.
No questions shall be asked of, or discussion had with, individual Council Members, the
Presiding Officer, Council as a whole, or City employees present during public comment
portions of the meeting. In order to comply with open meetings laws and proper meeting
procedure, Council cannot answer questions posed to them by the public or engage in
discussion or debate until the appropriate time for Council discussion. However, Council
may ask staff to follow up with the speaker.
• Persons may address each agenda item only once.
• Organized groups that wish to make a presentation longer than the public comment period
time allows may consolidate the speaking time of persons who are present and willing to
give up their speaking time on the subject agenda item. Said consolidation may result in no
more than six minutes of speaking time for any single speaker.
• No person shall be permitted to enter the demarcated area in front of or behind Council
Members without the permission of the Presiding Officer.
Rule 23. Failure to Follow Council Rules. To enable the Council to transact the business of the
City and conduct efficient meetings, persons other than Council Members who violate these rules
and/or fail to follow the direction of the Presiding Officer on more than one occasion during a Council
meeting shall face sanctions, including the following:
• A verbal warning; or
• Not being recognized to speak at the remainder of the same Council meeting; or
• Being directed to leave the Council meeting; or
• Being suspended from attending one or more subsequent Council meetings; or
Being charged with a municipal infraction for violating Council rules
• Being charged with one or mare-crirninal offenses as applicable.
The Presiding Officer is empowered to make the determination of when violations have
occurred, and to impose the appropriate sanction which. While the sanctions will normally be
progressive in nature. Steps may be skipped if the violation is sufficiently egregious. Failure to adhere
to sanctions imposed are grounds for additional sanctions.
Part VI. Council Action
Rule 24. Motion Required. All action requiring a vote shall be moved by a Council Member.
Rule 25. Motion to Reconsider. A motion to reconsider must be made by a Council Member
who was on the prevailing side in the original action.
Rule 26. Call for Vote. At the conclusion of discussion the Presiding Officer shall call for a vote,
provided however, a majority of the Council may require a vote at any time.
Rule 27. Action an Consent Agenda. Except as herein provided the "Consent Agenda" shall be
considered in bulk and voted upon in a single motion. Any items upon which any Council Member
wishes to speak shall be considered separately and not as a portion of any motion calling for action upon
the remainder of the "Consent Agenda".
Rule 28. Consideration Out of Order. With the consent of a majority of Council, any Agenda
item may be considered out of order at the request of a Council Member.
Part VII. Miscellaneous
Rule 29. Motions. At any appropriate place on the Agenda any Council Member may make a
motion for the Council to act upon any matter if the motion is germane to the matter under
consideration.
Rule 30. Waiver of Ordinance Readings.
A Council Member may move the final passage of an ordinance, with waiver and suspension of
the requirement that an ordinance must be considered and voted on for passage at two Council
meetings prior to the meeting at which it is to be finally passed, by reciting the following motion:
"I move that the rule requiring that ordinances must be considered and voted on for
passage at two Council meetings prior to the meeting at which it is to be finally passed
be suspended, that the second consideration and vote be waived, and that the
ordinance be voted on for final passage at this time."
Rule 31. Suspension of Rules. These rules or any part hereof, may be suspended for a specific
purpose by a two-thirds majority of the Council.
Rule 32. Public Hearings. Any other rule to the contrary notwithstanding, unless required by
statute or necessary to conform to proceedings required for a special purpose, a public hearing shall
commence when declared open by the Presiding Officer and shall close when closed by the Presiding
Officer or by other formal action of the Council.
Rule 33. Informal Requests. A Council Member, before or during the consideration of any
matter, or in the course of a hearing, may request and receive information, explanations or the opinions
of the City Manager, City Attorney, City Clerk or any City employee.
Rule 34. Electronic Participation. Unless it has been determined that the Council meeting must
be entirely electronic, Council Members are encouraged to be physically present for all Council
meetings. However, it is the policy of this Council to secure electronic participation by absent Council
Members whenever it is physically feasible where such participation is necessary or desirable
because of statutory voting requirements or the importance of the subject matter to the public.
Notwithstanding this policy, unless the meeting is entirely electronic, in accordance with Iowa Code
section 21.8 as amended, a majority of Council Members must be physically present for all Council
meetings. Council Members intending to participate electronically shall alert the City Clerk to their
intent as soon as practical.
Although it is not required, Council may permit members of the public to participate by
electronic means. All pertinent rules herein apply to those participating remotely.
Rule 35. Abstentions. Pursuant to Section 380.4 of the State Code, in the absence of a conflict
of interest, a Council Member who abstains is included for purposes of determining whether a
measure has passed. Legal significance or effect must be given to a Council Member's abstention
when the abstention is not required by a conflict of interest in order to prevent frustration or abuse
of the legislative process. So, in order to assure that a Council Member must vote "no" in order to
defeat a measure and may not do so by inaction, an abstention for reasons other than a conflict of
interest shall be deemed a vote with the majority or, in cases of a tie vote, a vote in the affirmative.
For purposes of this rule, the statement of a Council Member that the Council Member declines to
vote by reason of a conflict of interest is conclusive.
Rule 36. Appointments to City Boards and Commissions. The following persons shall not be
eligible for appointment to, or continued service on, City Boards and Commissions:
1. A Council Member's spouse, domestic partner or partner by cohabitation, children, step-
children, children for whom the Council Member assumes parental responsibility,
mother, father, son-in-law, daughter-in-law, mother-in-law, father-in-law, step-parent,
brother, sister, step -sibling, half -sibling, brother-in-law, sister-in-law, grandparent and
grandchildren, aunt, uncle, niece, nephew, first cousin, foster parent, foster child,
persons who are parents of the same child, and persons with whom the employee is in
an intimate relationship.
2. A current member of a City Board or Commission, unless dual or joint memberships are
provided for in the resolution, ordinance, or statute which creates the Board or Commission
to which appointment is beingmade.
3. A current member of a comparable County Board or Commission, unless dual or joint
memberships are provided for in the resolution, ordinance, or statute which creates the
Board or Commission to which appointment is being made.
In addition, each application for reappointment to a City Board or Commission will be
considered without regard to incumbency. Except in unusual circumstances, an individual should be
limited to one reappointment to a full term in order to increase the opportunities for new applicants to
serve.
Furthermore, because it is in the best interest of the Council and all residents that Council
Members remain unbiased in their decision-making processes and avoid situations which might foster
bias in favor of a human service agency seeking Council funding on whose board the Council Member
serves, no Council Member shall serve as a member of the governing board of any human service
agency which is funded by, or anticipates requesting funding from, the City of Iowa City.