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HomeMy WebLinkAbout2022-02-03 Info Packet City Council I nformation Packet February 3, 2022 IP1.Council Tentative Meeting S chedule Miscellaneous IP2.Memo from B udget & Compliance Officer: Quarterly F inancial Summary for Period Ending December 31, 2021 IP3.Civil S ervice E xamination: Housing I nspection Assistant IP4.Civil S ervice E xamination: Maintenance Worker I I I - Water Service Draft Minutes IP5.Historic P reservation Commission: J anuary 13 IP6.Planning & Z oning Commission: J anuary 5 February 3, 2022 City of Iowa City Page 1 Item Number: 1. F ebruary 3, 2022 Council Ten tative Meeting Sched u l e AT TAC HM E NT S : Description Council Tentative Meeting S chedule City Council Tentative Meeting Schedule Subject to change February 3, 2022 Date Time Meeting Location Tuesday, February 15, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, March 1, 2022 4:00 PM Iowa City Conference Board Mtg The Center, Assembly Room Work Session 28 S. Linn Street 6:00 PM Formal Meeting Tuesday, March 22, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, April 5, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, April 18, 2022 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community School District Board Tuesday, April 19, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, May 3, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, May 17, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, June 6, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, June 21, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, July 12, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, July 18, 2022 4:30 PM Joint Entities Meeting TBD Hosted by City of Coralville Tuesday, August 2, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, August 16, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, September 6, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, September 20, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, October 3, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, October 17, 2022 4:30 PM Joint Entities Meeting The Center, Assembly Room Hosted by City of Iowa City 28 S. Linn Street Tuesday, October 18, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, November 1, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, November 15, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, December 6, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Item Number: 2. F ebruary 3, 2022 Memo from Budget & Comp l ian ce O fficer: Q u arterly F inan cial Su mmary for Period En d ing Decemb er 31, 2021 AT TAC HM E NT S : Description Memo from B udget & Compliance Officer: Quarterly F inancial Summary for Period Ending December 31, 2021 Item Number: 3. F ebruary 3, 2022 Civil Service Examin ation : Housin g In sp ection Assistant AT TAC HM E NT S : Description Civil S ervice E xamination: Housing I nspection Assistant Item Number: 4. F ebruary 3, 2022 Civil Service Examin ation : Main ten ance Worker III - Water Service AT TAC HM E NT S : Description Civil S ervice E xamination: Maintenance Worker I I I - Water Service Item Number: 5. F ebruary 3, 2022 Historic Preservation Commission : Jan u ary 13 AT TAC HM E NT S : Description Historic P reservation Commission: J anuary 13 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL January 13, 2022 MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Sharon DeGraw, Cecile Kuenzli, Jordan Sellergren, Noah Stork, Deanna Thomann, Frank Wagner MEMBERS ABSENT: Kevin Larson, Carl Brown STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Angela Harrington RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS: HPC21-0114: 2525 Highlander Place – Local Historic Landmark (entrance canopy reconstruction and rehabilitation) Bristow said we have three areas being changed. Canopy reconstruction, canopy alteration, sliding glass doors replaced. It was a supper club that was first constructed, and the rest is the convention center that was constructed afterwards. She showed the canopy that has been removed over time. The columns with brick bases and a steel column still remain. This canopy will be reconstructed, and some other inappropriate materials will be removed from the building around the entrance. Bristow showed that cladding will be removed from the south facing canopy. It was cut back previously to be flush with pillars. That will be extended to include the original overhang. She showed images to illustrate what it looked like previously. Bristow showed an image of the building as it stands now with red arrows to point to areas where the material will be removed from the mansard cornice, and cedar shingles will be installed. The roof edge will be updated. Bristow showed the clerestory windows and EIFS system that covers them will be removed. Bristow said that when they were reviewing the local landmark information there had been a comment about the pan of the canopy holding water, she inquired about this issue. They are solving that by cutting the existing columns shorter to add slope. Bristow explained the types of drawings and plans they are currently viewing, pointing out details of above-mentioned alterations in drawings. Bristow said the sliding glass doors to the rooms will be replaced with new sliding glass doors Normally, sliding doors are disallowed on a landmark building ad would be approved to be replaced with a more appropriate door. In this case, because of the age of the building, they would have been original to the building and popular at the time it was built. She said staff recommeds approving new sliding glass doors. Owner of Highlander, Angela Harrington said she bought the building right before the pandemic. The business was having a lot of trouble getting traffic. But since then, they have drastically improved due to interior improvements and the help of the commission in getting funding, she is very grateful. MOTION: Wagner moved to approve a certificate of appropriateness for 2525 Highlander Place as presented in the staff report. De Graw seconded. The motion carried on a vote of 8-0. ANNUAL WORK PLAN Boyd said he does not think too many changes need to be made beyond removing short term goals that were accomplished and add back in the Sanxay-Gilmore house. It was agreed with the University of Iowa that it would be preserved and moved to the city parking lot. That project fell through and there is no long-term plan so he would like to add that back to their work plan. As far as they know the University has no plans to use that space anymore. Kuenzli asked if it would be a good idea when people buy a house in a historic district to include a statement from the realty company explaining what it means to live in a historic district so that we don’t have people being blindsided by the fact that they are in a historic district. Boyd said he has talked to realtors about this. The City sends out a letter once a year to historic property owners. He thinks realtors don’t really want to do something like that themselves. Some will contact Bristow for information and are more helpful, but there is no mechanism to enforce that, so it would be the realtors’ responsibility if they wanted to do it. Bristow said she presented about historic preservation to realtors, explaining how they can help inform the public. There has also been talk among staff to create a shorter brochure-like version of guidelines to hand out, but they have not gotten anywhere due to staffing and time. Boyd says that he loves this idea of having a more concrete way to let buyers know, but not much on their work plan has been accomplished due to low prioritization with City resources. If we want to do that, we should have the realtors make that call and ask for it because economic endeavors are higher priority. Boyd said it could probably get done if realtors contact the City Manager. Bristow continued with the work plan discussion and said that the Commission did reach out to council about a sub-committee to tell the full history and hadn’t heard back on that. Bristow said there is a short-term goal under climate action that embodied energy is worth valuing. She said that the city of Boston has been working on a software that calculates the embodied energy of existing vs new building and should be available sometime this spring. This is not specific for Iowa City, but one can enter regional information and we could use it. She will need to do more research once it’s available to see if it’s useful. Kuenzli asked when the annual letter gets sent to homeowners. Bristow said it unfortunately varies greatly due to availability and training of interns. They would like to do it in April, it is generally in spring. DeGraw said the assessor website might be a place where they could include whether or not the building is designated as historic. She thinks people local are accustomed to using it, but someone from out of town might need to be told where to find it. Bristow said the information is available on the Johnson County Property Viewer, but they would have to know how to use the layers and find it. Kuenzli said she thinks it would be too difficult for the average person to find on that website. She asked how the realtors reacted to the meeting about strengthening community engagement and intergovernmental relationships. Bristow said that they seemed to like their proposals and thought it was worthwhile, but there was a small number of realtors participating. They also met with the homebuilder’s association with similar content. Bristow said she is working on the annual report. Both the report and the annual work plan will be reviewed and approved at the next meeting. Boyd said he is planning on making changes to the work plan as he will not be present at the next meeting. Bristow mentioned several houses she wanted to remind the commission were ongoing in consideration. Kuenzli asked if the Sanxay-Gilmore House would be considered for use as a guest house for the University. Bristow said she had no information about that type of use. There would be a permitting process if it was allowed in that zone. Boyd says the Friends of Historic Preservation is actively working on solutions for the property. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Minor Review – Staff Review HPC21-0113: 604 Ronalds Street – Brown Street Historic District Bristow said this flat roof rear kitchen addition is getting a new roof. HPC21-0115: 116 South Dodge Street – College Green Historic District Bristow said this property has new ownership and a new roof. She said that while she had always assumed the scallop shingle was trying to appear similar to original tile roof, she believes it actually would have most likely had a wooden shingle roof. HPC21-0116: 610 East Jefferson Street – Local Historic Landmark Bristow said this is a local historic landmark. It is the original rectory for St. Mary’s. It is getting a new roof. HPC21-0118: 507 North Linn Street – Northside Historic District Bristow said this is a historic house with two apartment buildings on same lot, also got a new roof. Intermediate Review – Chair and Staff Review HPC21-0095: 823 Bowery Street – Governor-Lucas Street Conservation District Bristow said the house had a large cellar door with a sliding glass door, broken foundation wall. They are putting in a new foundation, a passage door with concrete instead of wood foundation walls. There will be a new entry stoop and a step from the first-floor door above. There will be a window added in foundation. HPC21-0117: 119 East College Street – Local Historic Landmark Bristow said the Crescent Block signage for Riverside theater will include aluminum letters adhered to the glass cladding. There will also be a projecting sign hanging off a canopy. During construction the bottom piece of the curved glass cladding was broken, and the contractor will have to replace it. CONSIDERATION OF MINUTES FOR NOVEMBER 18, 2021 MOTION: Sellergren moved to approve a Minutes for November 18, 2021. Thomann seconded. The motion carried on a vote of 8-0. CONSIDERATION OF MINUTES FOR DECEMBER 9, 2021 MOTION: Wagner moved to approve a Minutes for December 9, 2021. Beck seconded. The motion carried on a vote of 8-0. COMMISSION DISCUSSION: City Park Pool Bristow said there is a master planning project through Parks and Rec going on currently. They had asked for opinions from the public. She provided some general information. The pool has been altered over time. DeGraw said she thinks it is one of the few Olympic sized outdoor pools in the Midwest. Thomann said there are some who are wondering if the pool will be modernized, and she hopes that there are no plans to do so. DeGraw said people are wondering if things like a splash pad or kiddie slide will be added and the Olympic swimming part removed. Boyd said he only knows that Parks and Rec is doing an aquatic study. He thinks they should keep an eye on the plan in case there are major changes in the future. DeGraw said she doesn’t think they plan on making major changes based on previous conversations. COMMISSION INFORMATION: Bristow asked that she be given any specific information that commissioners would like included in the annual report. She will need all new commissioners to do some paperwork for the State. She will need all this before the end of February. They will be presenting the annual report to Council. ADJOURNMENT: Sellegren moved to adjourn the meeting. Wagner seconded. Meeting was adjourned at 6:34 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2020-2021 NAME TERM EXP. 04/08 05/13 06/10 7/08 7/21 8/12 9/09 10/14 11/18 12/9 01/13 BECK, MARGARET 6/30/24 -- -- -- X X X X X X X X BOYD, KEVIN 6/30/23 X X X X X X X X X X X BROWN, CARL 6/30/23 X X O/E X O/E X X O/E O/E X O/E BURFORD, HELEN 6/30/21 X X X -- -- -- -- -- -- -- -- DEGRAW, SHARON 6/30/22 X X X O/E O/E X X X X O/E KUENZLI, CECILE 6/30/22 X X X X X O/E X X X X X KIPLE, LYNDI 6/30/22 X X X X -- -- -- -- -- -- -- LARSON, KEVIN 6/30/24 -- -- -- X X O/E X O/E X X O PITZEN, QUENTIN 6/30/21 O/E X X -- -- -- -- -- -- -- -- SELLERGREN, JORDAN 6/30/22 X X O/E X X X X X O/E X X STORK, NOAH 6/30/24 -- -- -- X X X O/E X X X X THOMANN, DEANNA 6/30/23 -- -- -- O/E X X O/E X O/E O/E X WAGNER, FRANK -- -- -- -- -- X X X X X X WU, AUSTIN 6/30/23 O/E X X -- -- -- -- -- -- -- -- KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member Item Number: 6. F ebruary 3, 2022 Plan n ing & Z on ing Commission : Jan u ary 5 AT TAC HM E NT S : Description Planning & Z oning Commission: J anuary 5