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HomeMy WebLinkAbout2022-03-03 Info Packet City Council I nformation Packet March 3, 2022 IP1.Council Tentative Meeting S chedule Miscellaneous IP2.Memo from P lanning & Zoning Commission to City Manager: House S tudy B ill 682 and Senate Study Bill 3132 IP3.Social J ustice & Racial Equity: 4th Quarter Update, October - December 2021 IP4.Civil S ervice E xamination: Maintenance Worker I I - Water Distribution IP5.Civil S ervice E xamination: Maintenance Worker I I - Water S ervice IP6.Civil S ervice E xamination: Maintenance Worker I I I - Wastewater Treatment IP7.Civil S ervice E xamination: Recreation A ssistant Draft Minutes IP8.Historic P reservation Commission: F ebruary 15 IP9.Human Rights Commission: F ebruary 22 March 3, 2022 City of Iowa City Page 1 Item Number: 1. March 3, 2022 Council Ten tative Meeting Sched u l e AT TAC HM E NT S : Description Council Tentative Meeting S chedule City Council Tentative Meeting Schedule Subject to change March 3, 2022 Date Time Meeting Location Tuesday, March 22, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, April 5, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, April 18, 2022 4:30 PM Joint Entities Meeting TBD Hosted by Iowa City Community School District Board Tuesday, April 19, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, May 3, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, May 17, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, June 6, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, June 21, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, July 12, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, July 18, 2022 4:30 PM Joint Entities Meeting TBD Hosted by City of Coralville Tuesday, August 2, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, August 16, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, September 6, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, September 20, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, October 3, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Monday, October 17, 2022 4:30 PM Joint Entities Meeting The Center, Assembly Room Hosted by City of Iowa City 28 S. Linn Street Tuesday, October 18, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, November 1, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, November 15, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Tuesday, December 6, 2022 4:00 PM Work Session The Center, Assembly Room 6:00 PM Formal Meeting 28 S. Linn Street Item Number: 2. March 3, 2022 Memo from Plan n ing & Z on ing Commission to City Man ager: House Study Bil l 682 an d Senate Study Bil l 3132 AT TAC HM E NT S : Description Memo from P lanning & Zoning Commission to City Manager: House S tudy B ill 682 and Senate Study Bill 3132 Item Number: 3. March 3, 2022 Social Ju stice & Racial Eq u ity: 4th Q uarter Update, O ctob er - December 2021 AT TAC HM E NT S : Description Social J ustice & Racial Equity: 4th Quarter Update, October - December 2021 Item Number: 4. March 3, 2022 Civil Service Examin ation : Main ten ance Worker II - Water Distribution AT TAC HM E NT S : Description Civil S ervice E xamination: Maintenance Worker I I - Water Distribution Item Number: 5. March 3, 2022 Civil Service Examin ation : Main ten ance Worker II - Water Service AT TAC HM E NT S : Description Civil S ervice E xamination: Maintenance Worker I I - Water S ervice Item Number: 6. March 3, 2022 Civil Service Examin ation : Main ten ance Worker III - Wastewater Treatment AT TAC HM E NT S : Description Civil S ervice E xamination: Maintenance Worker I I I - Wastewater Treatment Item Number: 7. March 3, 2022 Civil Service Examin ation : Recreation Assistant AT TAC HM E NT S : Description Civil S ervice E xamination: Recreation A ssistant Item Number: 8. March 3, 2022 Historic Preservation Commission : F ebruary 15 AT TAC HM E NT S : Description Historic P reservation Commission: F ebruary 15 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION EMMA J. HARVAT HALL February 15, 2022 MEMBERS PRESENT: Margaret Beck, Sharon DeGraw, Kevin Larson, Jordan Sellergren, Noah Stork, Deanna Thomann, Frank Wagner MEMBERS ABSENT: Cecile Kuenzli, Carl Brown, Kevin Boyd STAFF PRESENT: Jessica Bristow OTHERS PRESENT: Andy Martin RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Sellergren called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: None. CERTIFICATE OF APPROPRIATENESS: HPC22-0004: 623 Oakland Avenue – Longfellow Historic District Bristow said this property is a Foursquare with narrow lap siding that’s mitered at the corners. There’s a wide frieze band along the porch and up under the main roof edge. There are bead board soffits mitered at the corner, one over one double hung windows in singles and pairs. Originally, the front porch was open, and the north portion was enclosed by the 1970’s. There’s no corner board, there’s a flat casing or flat trim, and a projecting sill, a little crown along the head of the windows and doors. She points out that the head of the windows on the upper floor reaches the frieze board so there’s not a separate piece of trim that goes across the head of the windows. Then there’s the horizontal window in the dormer. The house has a hip roof. Bristow said that the back of this house had a two-story bump out early on, it even shows up on the Sanborn Fire insurance maps. This lower portion was an open porch at one time, and we can tell because we have skirting around the corner. One can see faint outlines where there’s some butt joints in the siding. That’s because there was a window at one time. On the south side you can clearly see where the siding ends aligned with that pier. This would have been the rear corner of the house at one point. Bristow said a few things are going to happen with this project. A window has been deteriorated from being in a bathroom, so right now the proposal is to change this to a shorter fixed sash window so the head will align with all of the window heads, but the sill will be higher, and it will be a different type of window. Bristow said the existing pair of windows on the south side will be split up. She points out the dormer window that the original proposal was to match. The staff recommendation is basically that a horizontal window could potentially be used there but the proportions should be more like some of the windows you see at a first-floor landing on houses of this age. Bristow showed an image of the existing plan. She said you can see the open and closed part of the porch. She shows the back of the house where they proposed to add on a screened porch. The original bump out on the rear of the house is set in from the north side, but it extends to the south side because this is the corner that used to be an open porch. Bristow showed an image of the new proposed plan and pointed out previously detailed changes. They have an almost 11-foot by 14-foot screen porch that will have a hipped roof. The roof overhangs in an approved new addition typically match the original house. This house has a really wide overhang. Even though the front porch also has that wide overhang, staff recommends a shorter overhang partly to differentiate between existing house and new porch. Staff recommends a traditional screen door instead of a solid door. Each column would have a pier and straight skirting to match house. The original piers submitted on the application were 24”x24”. Staff recommends 16”x16”. The columns will be wider capital and base. The railing should span between the columns not on the outside. Bristow showed an image from north side and rear view. It will be a tongue-and-groove porch floor. For the bathroom, staff recommends something that is more proportionally similar to some of the other windows. Bristow showed some examples images of windows on other houses. Bristow said the plans were originally submitted with a multipaned new rear door. She showed image of the existing side door. Staff recommends that the rear door either match the side door or is a simple full light. MOTION: Beck moved to approve a certificate of appropriateness for 623 Oakland Ave as presented in the staff report with the following conditions: the new bathroom window is the same width as existing windows and slightly shorter than one sash height with three or four simulated divided lights. The west door matches the existing south door or is a full or half-light door with no divided lights and that the column piers are reduced to 16” for an 8” column and that there is a central column in each run. Wagner seconded. Thomann asked if they know where the window that was on the side of the house will be moved to as there are no pictures. Stork said he would like to see images of the window as it is now and how it will be changed. Andy Martin said he believes that it is an awning window now that was put in within the last 25- 30 years. It is in the bathroom. Bristow once again showed images to clarify. The motion carried on a vote of 7-0. REVIEW OF CERTIFIED LOCAL GOVERNMENT ANNUAL REPORT Bristow said she would go through the annual report. First for section 2, last year they looked at Kirkwood Ave, Keokuk St, Clark St, Walnut St, Webster St. An intern did some research on the area but because they were not technically a qualified professional and they did not do state paperwork, it is not included in the annual report but is a good basis for moving forward with an official study of the area. Bristow said the State requires us to make account for any properties listed in the National Register that were altered moved or demolished. We only keep track of ones that are under our jurisdiction. But for instance, 21 S Linn was considered contributing to our downtown district which is listed in the National Register now and it has come down. Because it is not in a local district staff doesn’t track that type of project, but this one has been included in the report simply because staff was aware of it. New local designations: 410, 412 Clinton, the strip of buildings on College St, 109-123, and the Highlander Supper Club. Altered locally designated properties: Bristow said we only include those which are in our conservation districts or local landmarks without a National landmark component. For example, 20 N Dodge was approved for addition of screen porch. Historic Preservation Fund: Bristow showed an image and said this is a before and after project. We started with a window repair that became a window replacement and went on to removing all synthetic siding. This will be a good example of things we can do with our historic preservation fund. Public outreach and education: Examples of work include the Historic Preservation Awards. Bristow said staff presented to the association of realtors and the homebuilders association, worked with Friends on videos that won an award, and presented at Preservation Summit. For challenges and successes: Our downtown was listed in the National Register of Historic Places. Sanxay-Gilmore house was saved but now we are not sure what will happen. It is owned by the University and they do not have an existing plan for it. Bristow said the report lists what websites and social media we have, the dates of all meetings, budget details, commissioner training information. There are a couple city ordinances that affect historic districts that are included but not commented on in the report. Beck asked why there are properties within city limits that are a national landmark but not within our jurisdiction. Bristow said we only have regulatory approval on things that are locally designated. Most cities do not locally designate. Therefore, we can only regulate (plan review, etc.) those that are locally designated. We also can’t regulate county or University buildings. MOTION: Larson moved to approve the Certified Local Government Annual Report as finalized by staff and chair. DeGraw seconded. The motion carried on a vote of 7-0. DISCUSSION OF HISTORIC PRESERVATION PLAN PRIORITIES AND WORK PLAN Bristow said there was a study of a barrio that existed in the Oak Park area where Mexican immigrant workers had housing provided by the railroad and it was boxcars. She shows an image from the Sanborn maps to show where this was. One of the items in their work plan is to include this story when this park goes through its master planning or upgrade process. Bristow said they have talked a lot about reducing waste in demolition. In some communities they are doing this through deconstruction so that the material is reused and not wasted. Another option is to increase the fee for demolition permits. Bristow said under Invest in Public Infrastructure includes coming up with a plan for the Montgomery-Butler house. Bristow said under Preserving Our Heritage we have the house at 2040 Waterfront Dr. We had a grant to study this house that originally thought to be the house of Cyrus Sanders. It was actually his brother Richard’s house. We did learn that this house could be eligible for the National Register and would be a goal to make it a local landmark as well. We also have some mid-century modern housing stock. An example is up on Knollwood Lane. This neighborhood was studied as a part of the flood mitigation and a potential National Register district is indicated. There’s a good mid-century modern neighborhood near City High as well. There are always areas that have potential for the future. MOTION: DeGraw moved to approve the Work Plan of Historic Preservation for the year 2022. Beck seconded. The motion carried on a vote of 7-0. REPORT ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Minor Review – Staff Review HPC22-0001: 803 Roosevelt Street – Longfellow Historic District Bristow said this house is getting a new front stoop and step. They did this work before they had a permit, and they will have to change the railing. HPC22-0002: 121 and 123 East College Street – Local Historic Landmark Bristow said there will be some signs in the sign band. They will also be projecting signs. HPC22-0003: 706 Clark Street – Clark Street Conservation District Bristow showed an image of the house. The second-floor windows are being replaced. They are now vinyl and will be replaced with metal-clad wood. The first floor has original windows. CONSIDERATION OF MINUTES FOR JANUARY 13, 2022 DeGraw said that she was not listed as present in the minutes. Bristow said she will update. MOTION: Wagner moved to approve a Minutes for January 13, 2022 as amended. DeGraw seconded. The motion carried on a vote of 7-0. COMMISSION INFORMATION: Bristow said she included an email from Anne Russett in the packet. It included the notice about demolition of 724 Ronalds St. Boyd wanted it included in the agenda in case anyone from the public wanted to make a comment. The commission had reviewed its status a few years ago and changed it to non-contributing because of the alterations, making it able to be approved for demolition without being considered structurally unsound and irretrievable. Wagner asked if the owners are tearing it down. Bristow said it is owned by the City. Larson asked if it will be sold or go to the University. Bristow said the goal is to have it redeveloped, possibly into two lots to increase the density. The new design would come through the commission for approval. The city would not retain ownership. DeGraw asked if the commission would have requirements for the new construction. Bristow said that they would, because, while it is new, it is still in a national register-listed and local historic district. The house would be required to fit in with the neighborhood. The normal process would’ve been to approve the demolition and new construction at the same time. Thomann asked if the house was from the early 1900’s. Bristow said she does not remember but it was researched before changing it to non-contributing was approved. Wagner said there were so many additions and alterations it’s hard to know. ADJOURNMENT: Wagner moved to adjourn the meeting. Thomann seconded. Meeting was adjourned at 6:29 pm. HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2020-2021 NAME TERM EXP. 04/08 05/13 06/10 7/08 7/21 8/12 9/09 10/14 11/18 12/9 01/13 2/15 BECK, MARGARET 6/30/24 -- -- -- X X X X X X X X X BOYD, KEVIN 6/30/23 X X X X X X X X X X X O/E BROWN, CARL 6/30/23 X X O/E X O/E X X O/E O/E X O/E O/E BURFORD, HELEN 6/30/21 X X X -- -- -- -- -- -- -- -- -- DEGRAW, SHARON 6/30/22 X X X O/E O/E X X X X O/E X X KUENZLI, CECILE 6/30/22 X X X X X O/E X X X X X O/E KIPLE, LYNDI 6/30/22 X X X X -- -- -- -- -- -- -- -- LARSON, KEVIN 6/30/24 -- -- -- X X O/E X O/E X X O X PITZEN, QUENTIN 6/30/21 O/E X X -- -- -- -- -- -- -- -- -- SELLERGREN, JORDAN 6/30/22 X X O/E X X X X X O/E X X X STORK, NOAH 6/30/24 -- -- -- X X X O/E X X X X X THOMANN, DEANNA 6/30/23 -- -- -- O/E X X O/E X O/E O/E X X WAGNER, FRANK -- -- -- -- -- X X X X X X X WU, AUSTIN 6/30/23 O/E X X -- -- -- -- -- -- -- -- -- KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member Item Number: 9. March 3, 2022 Hu man Rights Commission: F eb ru ary 22 AT TAC HM E NT S : Description Human Rights Commission: F ebruary 22