HomeMy WebLinkAbout04-21-2022 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, APRIL 21, 2022 - 6:00 P.M.
1. Determine Quorum
1 min"
2. Approval of Minutes from the following meetings:
2 min
March 10, 2022
3. Public Comment- Items not on the agenda
5 min
4. Items for Discussion / Action:
a. Community Foundation / Airport Fundraising
10 min
i. Consider a resolution establishing fund and use statement (A22-10)
b. Airport Signage/Wayfinding
5 min
c. FAA/IDOT Projects:
30 min
i. Runway 7/25 Rehab East End
ii. Runway 25 Threshold Relocation
iii. South T-hangar infrastructure
1. Consider a resolution setting a public hearing on plans, specifications, and
form of
contract for the south taxilane and apron project. (A22-11)
iv. Hangar A Door Replacement (phase 1)
1. Consider a resolution setting a public hearing on plans, specifications, and
form of
contract for the Hangar A door replacement (phase 1) project. (A22-12)
v. FAA Bipartisan Infrastructure Law (BIL) Grant programs
vi. Iowa DOT FY23 Grant Application
d. Airport "Operations"
20 min
i. Management
1. Airport Terminal Area/Parking Lot
2. Airport Operations/Commission handbook
3. USAF Display Jet
ii. Budget
1. Art Mural
a. Fundraising
b. RFQ
2. Toyota Iowa City
a. Consider a resolution giving
LLC (A22-13)
iii. Events
consent to assign lease to McGrath Holdings,
1. Autocross: April 24; July 24; August 21
2. Drive-in Movies: May 28, Oct 8
e. FBO / Flight Training Reports 10 min
i. Jet Air
f. Commission Members' Reports 2 min
g. Staff Report 2 min
5. Set next regular meeting for May 12, 2022
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual
discussion may take more or less time than anticipated
if you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Manager, at 379-356-5045 or at michael-tha&o Caiowa-city.orq. Early
requests are strongly encouraged to allow sufficient time to meet your access needs.
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 2 of 39
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
March 10, 2022 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Warren Bishop, Chris Lawrence, Scott Clair, Judy Pfohl, Hellecktra
Orozco
Staff Present: Michael Tharp, Jennifer Schwickerath
Others Present: Matt Wolford, Carl Byers, Shelly Maharry
DETERMINE QUORUM
A quorum was determined at 6:00 pm and Clair called the meeting to order.
APPROVAL OF MINUTES
Bishop moved to accept the corrected minutes post -verification of missed topics during an audio
interruption. Lawrence seconded. The motion carried by voice vote 5-0.
PUBLIC COMMENT
None.
ITEMS FOR DISCUSSION / ACTION
a. Community Foundation / Airport Fundraising
Schwickerath introduced Shelly Maharry, president and CEO of the Community
Foundation of Johnson County, to give an overview of available services for Airport
fundraising and to answer questions. Maharry said that the Foundation is a 501(c)3
tax-exempt non-profit organization that is dedicated to promoting and championing
charitable giving in Johnson County, with $55 million of assets under management.
She explained that the Foundation's rationale was to provide an avenue for community
members to give charitably to causes and spur greater donations than those
municipalities can achieve. The Foundation lends its tax-exempt status to a project or
program such as the Airport's mural, becoming the project's fiscal sponsor. Maharry
explained that a narrowly focused idea, such as a mural fund, could be broadened to
include a capital campaign or a wider range of betterment projects for the Airport.
Donors could make gifts to such a fund housed at the Foundation, which would
receive the gifts and hold them in a separate account, not invested, but held. The
Foundation would send acknowledgement and thank you letters to the donors for their
gift and for tax deductibility purposes, then oversee distributions to ensure that they
matched the fund purpose. Maharry said that the Foundation could send donor funds
to the City for reimbursement, or could pay vendors directly, but would not run payroll.
The fee for the services would be fee on the 3%, charged at the point of distribution.
Bishop asked whether the Foundation could accept donor -advised funds, and Maharry
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 3 of 39
Airport Commission
March 10, 2022
Page 2 of 10
confirmed that this was possible. Donors could also make more complex gifts, such as
gifts of securities that had appreciated, thus bypassing capital gains taxes but taking
the full value of the gift as a charitable deduction.
Maharry explained that with 250 funds to look after, the Foundation does not do donor
development or any sort of active fundraising, or aid directly in helping donors develop
donation strategies.
Bishop asked what the process would be to get started, and Tharp said that the first
step was to figure out a suitably broad purpose for the fund, then having the
Commission develop and pass a resolution agreeing to enter into a contract. Maharry
said that the Foundation could draft their fiscal agent fund agreement for the
Commission to consider and help draft language to ensure the fund purpose would be
broad enough. The Foundation would need to know who the agreement executor and
fund representative would be, and what type of reporting the Commission would like to
see, whether quarterly reports alone or other metrics as well.
Commissioners briefly debated who should be authorized to sign, and agreed that
Tharp should be named as the representative for continuity's sake, and that they
should make a resolution to give Tharp that power. Clair suggested that Maharry,
Schwickerath, Tharp, and a Commission member get together to put together a fund
package for a fund with the broad purpose of fundraising for projects and
improvements for which federal funding was not available, draft an agreement, and
check with the City to make sure the was nothing problematic legally. Bishop,
Schwickerath, and Tharp agreed to do that by April or May. Maharry pointed out that
such fiscal -sponsor relationships with community foundations were also attractive to
funding agencies. Clair moved that the Commission form a small team to go off
and pull together the particulars and come back to the commission either in
April or May, Lawrence seconded, and the motion passed 5-0 by voice vote.
Commissioners engaged in general discussion of the language that might be used to
pitch the fund to donors, and Maharry clarified that specific purposes such as the
mural or a particular building project could exist within the overall broad improvement
fund purpose statement, allowing the Airport to fundraise for several projects with the
same vehicle. The Foundation would track donor intent and ensure that distributions
matched donor intent. Orozco asked what would happen to funds that were not used
to complete a particular project, and Maharry stressed the need for transparency in
communicating with donors, letting them know that the original project had been
completed, and asking whether it would be acceptable to use the donated dollars on
other Airport improvement projects.
b. Airport Signage/Wayfinding
Tharp said that the door vinyl from FUEL would cost roughly a thousand dollars and
that he was preparing to move forward. The rest of the signage was estimated to cost
$30-40K, and Tharp said the idea was to include those costs in the next state grant so
that the project could be done all at once, although he thought that there might be
some bumps with the terminal glass wall. Byers said the single ballpark price he'd
gotten for the glass wall and weatherproofing to replace plywood would be about
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 4 of 39
Airport Commission
March 10, 2022
Page 3 of 10
$4,500. The Commissioners agreed that the glass -block wall was a good idea.
Lawrence asked Tharp whether he thought the state would agree to fund these
improvements, and Tharp said that because Iowa City was a relatively large and active
airport, the signage it might be fundable. Lawrence asked what the backup plan would
be, and Tharp said that it would simply involve saving money to spend on signage.
Bishop suggested a public appeal through the new Airport fund to create an attractive
gateway to the city.
c. FAA/IDOT Projects
i. Runway 7/25 Rehab East End
Tharp said that they had received two bids close to the engineering estimate
and that Byers had checked them for reasonableness and accuracy, and that
their recommendation was to award the contract, pending FAA concurrence, to
Fahrner Asphalt Sealers for just under $120,000. Bishop moved to approve
a resolution A22- accepting bids and awarding contract for the Runway
7/25 Rehabilitation East End project. Pfohl seconded. The resolution
carried on a roll call vote, 5-0. Tharp said he would begin meeting with the
contractors to get the work scheduled.
ii. Runway 25 Threshold Relocation
Tharp said he had gotten confirmation on the circling approach changes for the
September 8th chart publication. Circling would not be available for Runway 12
at night. Tharp planned to get the preconstruction meeting together in order to
get planning information to Jet Air and others who would need to be
repositioned on some days.
iii. South T-hangar infrastructure
Tharp reported that staff focus had been the Hangar A door and that the South
T-hangar project had not progressed, but confirmed that the plan was to start
the public hearing process in April and have bid opening in June.
iv. Hangar A Door Replacement (phase 1)
Tharp reported that they had draft plans and specs, but that inflation might
prevent them from getting all five doors done, which could affect the mural. He
expects to have three as a base bid with the other two being as alternates.
Lawrence asked if the idea was to target the ones that were worse off first.
Tharp said that all were in the same condition, but that the Riverside Drive
South side had had the most ground movement, which had compelled them to
shave the bottom of the doors to be able to close them. Wolford asked if the
ground movement would create problems for the new door, and Tharp replied
that it probably would not and would be anticipated, also that previously added
drainage had helped in the area. Pfohl asked if mural funds could help cover
door costs, but Tharp was skeptical that it would help much, given that doors
cost $20,000-25,000. The Commission discussed the order of door
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 5 of 39
Airport Commission
March 10, 2022
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replacement to cause least disruption to the mural project, as well as the
possibility of a mural RFP that provided for doing the work in phases. Bishop
pointed out that this could ease some fundraising burden by reducing pressure
to have all the money ready to go at the project's beginning. Commissioners
also discussed the question of whether a low base bid would exempt them
from having a formal hearing, but Tharp pointed out that alternates would put
the board over the exemption limit.
Tharp explained that the doors would be bifolds with straps, with straps costing
about $1000 per door, and confirmed that all ten doors at the back had chain
pulleys. Wolford asked whether it would be possible to do the whole building at
some point, and Tharp explained that the state program caps rehab work at
$75,000 next year and $125,000 the following year, and that it would probably
take three cycles to do all of the doors, not including re -skinning doors to make
them match cosmetically.
v. FAA Bipartisan Infrastructure Law (BIL) Grant programs
Tharp said that in the first year of BIL grants FAA was looking for shovel ready
projects, but in years two through four or two through five, he believed planning
projects would be eligible. He suggested the terminal building study would
make a good project. Bishop asked whether that could include figuring out
future terminal needs and getting BIL funds for work on the terminal; Tharp
replied that he was working with Byers and Bolton & Menk to determine the
kind of study to do and pricing it out.
Bishop asked whether Tharp still saw the solar panel project as being
appropriate for BIL. He said that Year 1 applications were due in two weeks,
and that for Year 1, rather than dipping into uncertain discretionary funds, they
would seek BIL money for runway rehabilitation work because their
entitlements stood at roughly $500,000, which was earmarked for threshold
relocation. He underscored that the Airport would still need to submit a
proposal for those funds, but that legislation had allocated the funds for the
particular purpose already.
Tharp also cautioned that the sign projects might not qualify for BIL given BIL's
energy -efficiency focused, and, though Wolford pointed out that the plywood
wall replacement could be an efficiency projects, Tharp explained that the
terminal program was meant to improve airfield safety through terminal
relocation, replacing aging facilities, increasing capacity and passenger
access, encouraging competition, improving energy efficiency, expanding
access for persons with disabilities, and improving airport access for historically
disadvantaged populations. He said FAA also preferred projects in progress to
new projects. Commissioners suggested that the focus on historically
disadvantaged populations could allow them to build a bike path leading to the
terminal on the Airport's side of Riverside Drive, given that low-income people
are less likely to have cars. Lawrence pointed out that the existing bike path
goes past Harbor Freight, crosses into the parking lot at Fin and Feather, and
takes a bicyclist to a frontage road that runs to the hotel near the hospital,
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 6 of 39
Airport Commission
March 10, 2022
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avoiding the intersection of Riverside. Lawrence confirmed that the Airport
property ran all the way to the road north of the entrance. Tharp said that they
would need guidance on the bike path idea, but that it could be explored as
piece of the terminal study. He recapped, saying that this fiscal year's BIL
application would be for the runway, due at the end of March, and that next
year's would be for solar panels, combining those funds with the AIP program.
He also pointed out that having converted to LED, they wouldn't need as many
solar panels as they would have otherwise, and that Byers was working on
planning for that application.
d. Airport "Operations"
i. Management
ii. Airport Terminal Area/Parking Lot
Tharp said that he would take Clair's comments on draft plans for the parking
lot to Engineering and ask them to make the plan symmetrical. Lawrence
asked whether the BIL could be a source of funds for the parking lot, and Tharp
said that at a BIL webinar he'd attended someone had asked about parking,
and the reception was not positive. Bishop pressed the point and Tharp
reminded the Commission that they already had plans drawn up for the parking
lot.
iii. Airport Operations/Commission handbook
Tharp said that Clair and the Commission had discussed putting together a
handbook to aid new Commission chairpersons, and that he had followed up
with Clair with a suggestion for a personnel handbook documenting Airport
policies such as purchasing policies, work hour trades, and so on. He
explained that he had always operated under the assumption that the
Commission wanted staff to cleave to City policy as much as possible. Clair
agreed and said that this would also address knowledge retention in employee
and Commission turnover. Clair said his understanding was that Tharp had
volunteered to begin collecting material and thinking about how to organize it.
Tharp agreed that they would keep working on that. Clair noted that his goal
would an onboarding document for Judy and eventually Hellectra.
Pfohl said she would be interviewing staff for it, and asked for a section to list
items like the land releasing. Lawrence discussed addition of GIS information
that could be accessed by new Commissioners.
iv. Budget
Tharp said that the budget was on track, although there had been the
unexpected expense of replacing radiant heaters in the hangers.
1. Art Mural
Airport Commission Agenda & Into Packet
Meeting Date: April 21, 2022 Page 7 of 39
Airport Commission
March 10, 2022
Page 6 of 10
a. Fundraising
Bishop said that with the Foundation fund included in the
plan, the next step for him and Pfohl would be to go back to
the City and write the RFP, incorporating the new
information about the hangar doors. After that, they would
get the Foundation fund set up and form a fundraising plan.
2. Fuel Flowage Fees
Wolford said that fuel prices had jumped due to the war in Ukraine: on this
past Tuesday 100LL was up 40 cents and Jet A was up 60 cents. He had
been able to capture a little more jet fuel at the previous price, which made
a savings of $4,200, where an average price swing was about $100.
3. Flight Simulator rates/fees
Tharp reminded the Commission that after they had reached the two-year
mark with the flight simulator, they would consider revisiting the rates. He
had spoken with several subscribers at the $50 rate who had time left and
had been told that their time was expired as of December. After some
debate about the expiry date, Bishop asked whether the subscribers could
keep the hours they'd paid for, and said that they probably could, as they
were not creating a bottleneck. Clair said the time limit had been meant as
to be an incentive to use the machine but agreed it would be nice if the
subscribers could keep their hours. Tharp said that the rate plan had been
for 10 discounted hours or less, the subscriber had two years to use them,
and if they bought more than ten, they had three years. Tharp stated that
they were sold at a $45 an hour. Tharp said that they had started charging
in March of 2020, during Covid shutdown, and that if the Commission
wanted to extend the deadline it would be fine. He also pointed out that
half of subscribers hadn't used any simulator time, but had bought hours it
support of having the simulator in the Airport.
Wolford asked about sending an extension letter with a firm date, rather
than allowing the deadline to drift, saying that policies like that were bad
for business. pointed out that the point of having an expiration date would
be to allow for discussion of rate changes, so that if the price dropped
members who had bought at the old price didn't wonder how their higher
price would be compensated. Bishop believed that people should be able
to keep hours they had paid for, and pointed out that last year the
simulator did turn a profit. said that if the simulator was paid for and
making expected revenues, they should at least give people another year
given the Covid disruptions. Clair asked what the current rate was, and
Tharp replied that it was $65/hr, but that they were in a position to lower
the rate. After considerable discussion of the justice or injustice of
dropping the rate below the early -buyer rate, user responsibility to use
discounted hours by stated deadlines, and the comparative value of the
Airport's simulator versus more sophisticated trainers rented in the $60/hr
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 8 of 39
Airport Commission
March 10, 2022
Page 7 of 10
range, Commissioners agreed to extend the deadline one year for those
who had pre -bought 10 or fewer discounted hours at $45/hr, to send a
postcard to those subscribers informing them, and to keep the deadline
the same for those who had bought over 10 hours and still had most of a
year remaining, allowing all pre -bought hours to expire at the same time.
Commissioners also agreed to lower the rental price to $35/hr, which
Bishop and Clair agreed would encourage pilots with instrument ratings to
stay current despite Covid. Tharp and Commissioners also discussed the
possibility of using simulator revenues to save for a newer simulator.
Bishop suggested that Jet Air ask people to use an instructor for the first
hour of simulator use, which would bring in revenue and help users get full
value out of the machine. asked to work with Wolford on establishing the
service fee; Wolford said it would drop from $20 to $10. Bishop moved
that they lower the retail rate per hour for the flight simulator to $35
an hour and extend hours through March 2023, Lawrence seconded.
Motion carried by voice vote 3-0 (Clair, Bishop abstained)
4. Toyota Iowa City
a. Consider a resolution approving lease amendment #2 (A22-
09)
Tharp explained that Toyota of Iowa City has leased airport
land for their dealership lot for about 20 years. The lease
under discussion extend the lease another 10 years,
increasing the rate by 0.4 cents per square foot plus an every -
five -year CPI inflation adjustment. He affirmed that the Airport
had no plan to use the property. Clair asked whether a CPI
adjustment was appropriate, and Tharp said that it had
worked well, also that they could ask for more, but needed to
keep in mind that Toyota's use was the thing making the land
valuable. Clair asked for the total lease amount, and Tharp
said it was around 10,000 per year. There was some
discussion over the size of the lot; Tharp was uncertain but
thought it was approximately an acre. Pfohl questioned a
lease extension to 2033 on a signed lease offer from 2021.
Tharp assured Commissioners that since there was no
modification in the lease extension, countersigning now
would be fine. Pfohl asked for the historical payment record.
Bishop moved to approve the resolution approving lease
extension of rates with Dreusicke holdings incorporated,
and Pfohl seconded. The resolution passed on a 5-0 roll
call vote.
v. Events
1. Autocross: April 24; July 24; August 21
Tharp said that Autocross events had been organized and were similar
to previous years, and that the dates for the drive-in movies had been
announced: Memorial Day weekend and the first weekend of October,
listed online with the City's Summer of the Arts. The August pancake
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 9 of 39
Airport Commission
March 10, 2022
Page 8 of 10
breakfast would take place, and Tharp said he was working with the
Young Eagles group to determine whether and when their event would
take place. Pfohl asked whether parking lot work would disrupt any of
the events. Tharp said that the parking lot work would take about two
weeks and would not affect the Autocross and most other events. It
might affect a Young Eagles event, but that this would be manageable.
Tharp added that he was working with the multicultural development
center on a programmable drone -building class for kids, and that he
was working with Wolford to make one of the bigger box hangars
available for them. Pfohl offered the gym at her church near Northridge
park as well. As for the public conference in April, Tharp said that the
Airport would have a round table discussion that would feature himself,
Clair, and Wolford, and that he would also prepare some welcoming
speeches for the event.
Pfohl wanted to revisit the mural project fundraising, asking whether
funds could be used to repaint the hangar system Jet Air leases to
improve the look of the Airport for events. said that the fund could be
set up to accept general improvement donations. Tharp said it the
expense would come out of the Airport's budget, and Commissioners
discussed the range of expenses involved. All agreed that the building
needs cosmetic improvement. Clair asked Tharp whether he could
start earmarking money for painting or otherwise improving the look of
the hangars, and Tharp agreed to figure something out.
e. FBO / Flight Training Reports
i. Jet Air
Wolford said that the maintenance report was short due to the limited number
of snow and ice storms, and that the brush was back in time to brush off the
slush. Getting fuel and parts had already been difficult, but he was uncertain
what the large jump in prices everywhere would do, given that a jet might burns
250 gallons an hour. Pfohl asked whether there would be a plan to add ethanol
to jet fuel as an extender. Wolford said it was hard to tell, that El had been
approved for a year but had seen limited use. Wolford also said that ethanol
probably wouldn't have any impact on Jet A because it had a different refining
process. Bishop asked whether lead free fuel would be available, but Wolford
said it would not be available locally yet, though FAA was starting to look more
seriously at phasing out leaded fuel. He planned to go to a conference session
in California where that was the topic. Wolford added that Jet Air would host a
four-hour summer student job shadow for the Kirkwood Learning Center, and
the liaison had said that 23 high school students were interested and would
take part. They would also carry on with the Summer Transportation Institute
for Jet Air's junior hires, which was inaugurated last summer as a virtual
program.
Bishop asked how Jet Air was for deicing material, and Wolford said that they
had about two pallets left. He added that he would love to have the budget for
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 10 of 39
Airport Commission
March 10, 2022
Page 9 of 10
10 pallets a year or more because once they start using it, if wind blew snow
and ice back onto the runway and created a sheet of ice, they needed to apply
more, so use of deicer had to be timed exquisitely. He estimated that one full
treatment cost $12,000. For perspective, he said, their entire operating budget
was Cedar Rapids' winter budget.
f. Commission Members' Reports
Nothing to report.
g. Staff Report
Tharp said that the Iowa Children's Museum had reached out and was planning
to redo the Take Flight exhibit, which had used donations from the Airport last
time, including half of an airplane was donated by somebody. The Airport
assisted in putting the exhibit together, along with grant writing and. The ICM
had gotten funding at the time from NASA. Wolford said that one of the things
that the Jet Air planned to do was to get a GoPro set up on an airplane to do
local fly arounds of Kinnick Stadium and other local landmarks for use in
children's "simulators" that scroll good footage. He planned to give the
recording job to student pilots who have used the GoPro with a wing mount
before. The ICM would like Airport input on improving the exhibit and
introducing new items, and Tharp asked for volunteers.
SET NEXT REGULAR MEETING
The next meeting is scheduled for 6:00 pm, April 14, 2022, at the Airport. All members expect to
be present.
ADJOURN
Clair called for a motion to adjourn; Lawrence moved and Bishop seconded, and the motion passed by a 5-
0 voice vote. Meeting was adjourned at 7:27 pm.
CHAIRPERSON DATE
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 11 of 39
Airport Commission
March 10, 2022
Page 10 of 10
Airport Commission
ATTENDANCE RECORD
2022
TERM
N
w
NAME
EXP.
w
N
N
N
N
Warren
06/30/22
Bishop
X
X
X
Scott Clair
06/30/23
X
X
X
Christopher
06/30/25
X
X
X
Lawrence
Hellecktra
06/30/24
X
X
X
Orozco
Judy Pfohl
06/30/22
X
X
X
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022
Page 12 of 39
Prepared by: Jennifer L. Schwickerath, Asst. City Attorney, 410 E. Washington St., Iowa City IA 52240 319-356-5030
Resolution
Resolution Establishing the Iowa City Municipal Airport
Charitable Giving Fund
Whereas, the Iowa City Airport Commission finds it is in the public interest to establish a
charitable giving fund with the fiscal sponsorship of the Community Foundation of Johnson
County;
Whereas, this fund shall be known as the Iowa City Municipal Airport Charitable Giving Fund;
Whereas, the purpose of this fund shall be to serve the community by enhancing the quality of
life for Iowa City area residents and visitors through the development, enhancement, and
support of the Iowa City Municipal Airport by funding the general support, upkeep,
beautification, and capital improvement to buildings, equipment, and grounds of the Iowa City
Municipal Airport.
Whereas, the Airport Manager and the Airport Commission Chairperson shall be appointed as
the fund representatives, serving as the Airport's point of contact with the Community
Foundation of Johnson County and authorizing distributions from the fund.
Now, therefore, be it resolved by the Iowa City Airport Commission, that:
1. The Iowa City Municipal Airport Charitable Giving Fund shall be established with the
fiscal sponsorship of the Community Foundation of Johnson County.
2. The Chairperson is authorized to sign any necessary documents for the establishment of
this fund.
3. The Chairperson and the Airport Manager are the authorized Fund Representatives who
are authorized to act together or separately.
Passed and approved this day of 12022.
Chairperson
Approved
Attest:
Secretary City Att rney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Ayes Nays Absent
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 13 of 39
Prepared by: Michael Tharp, Airport Manager, 1901 S. Riverside Dr. Iowa City, IA 52246 (319) 356-5045
Resolution number
Resolution setting a public hearing on May 12, 2022 for the plans,
specifications, form of contract, and estimate of cost for the
construction of "South Taxiway and Apron" project and directing City
Clerk to publish notices of said hearing and directing the Chairperson
to place said plans on file for public inspection.
Be it resolved by the Airport Commission of the City of Iowa City:
1. That a public hearing on the plans, specifications, form of contract, and estimate
of cost for the construction of the above -mentioned project is to be held on the
12th day of May 2022 at 6:00 p.m. in the Iowa City Airport Terminal Building,
1801 S. Riverside Drive, Iowa City, Iowa, or if said meeting is cancelled, at the
next meeting of the Airport Commission thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the
public hearing for the above -named project in a newspaper published at least
once weekly and having a general circulation in the City, not less that four (4) nor
more than twenty (20) days before said hearing.
3. That the copy of plans, specifications, form of contract, and estimate of cost for
the construction of the above -named project is hereby ordered placed on file by
the Chairperson in the office of the City Clerk for public inspection
Passed and approved this day of 2022.
Approved By:
Chairperson
Attest: �"'`"�"'�O'
Secretary City Attorney's Office
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 14 of 39
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 356-5045
Resolution number
Resolution setting a public hearing on May 12, 2022 for the plans,
specifications, form of contract, and estimate of cost for the
construction of "Hangar A Door Replacement Phase 1" project and
directing City Clerk to publish notices of said hearing and directing
the Chairperson to place said plans on file for public inspection.
Be it resolved by the Airport Commission of the City of Iowa City:
1. That a public hearing on the plans, specifications, form of contract, and estimate
of cost for the construction of the above -mentioned project is to be held on the
12th day of May 2022 at 6:00 p.m. in the Iowa City Airport Terminal Building,
1801 S. Riverside Drive, Iowa City, Iowa, or if said meeting is cancelled, at the
next meeting of the Airport Commission thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the
public hearing for the above -named project in a newspaper published at least
once weekly and having a general circulation in the City, not less that four (4) nor
more than twenty (20) days before said hearing.
3. That the copy of plans, specifications, form of contract, and estimate of cost for
the construction of the above -named project is hereby ordered placed on file by
the Chairperson in the office of the City Clerk for public inspection.
Passed and approved this day of 2022.
Approved By:
Chairperson
Attest: �"^
Secretary City Attorney's Office
Bishop
Clair
Lawrence
Orozco
Pfohl
Ai
Page 15 of 39
CDOT
Application Instructions
Fiscal Year 2023
Applications for FY 2023 Iowa DOT annual aviation grant programs are due no later than 4:00 p.m. Thursday, May 26,
2022. Public -owned airports are eligible to apply for vertical infrastructure and airport improvement projects. All
necessary application forms can be found at: httios://iowadot.gov/aviation/airport-managers-and-sponsors/State-
Funding/Airport-State-Funding-Application.
Complete applications* that include the authorized signature of the airport sponsor should be emailed to
shane.wright@iowadot.us. No late applications will be considered. Aviation staff will review the applications and
prioritize projects based on the following criteria: airport role as identified in the 2020 Iowa Aviation System Plan,
justification for the project, type of project, percent of local support, and whether the airport has multi -jurisdictional
support.
A completed application package includes the following documents:
1. Funding Application Checklist and Funding Application Summary Sheet (Form 291114) — Use the
checklist to ensure that all necessary information is included. The Funding Application should include
current sponsor contact information, a short recap of desired projects in FY 2023 in priority order, and
signature of the airports sponsor.
2. Project Data Sheet (Form 291115) —Complete one sheet for each project. Attach drawings and
additional pages as needed to provide a thorough description and justification of the project so that
the project is clearly understandable.
3. 5-year Capital Improvement Plan (CIP)(Form 291112) — If you already submitted a CIP with the federal
pre -application, update to include requests for state funded projects.
4. Airport sponsor resolution or documentation from the sponsor that endorses the project and verifies
availability of local matching funds. Plan meetings to ensure they take place prior to the application
deadline. Reminder - Costs incurred prior to full grant execution are not eligible for reimbursement
5. Verification of planning (ALP for new construction, security plan for security projects, pavement
maintenance program for pavement projects).
6. Verification that the city and/or county has an airport zoning ordinance. Include copy if it is not
available on the airport page on the Iowa DOT website: https://iowadot.gov/aviation/airport-
information
7. Minority Impact Statement required by 2008 Iowa Acts HF 2393.
8. Federally obligated airports are required to verify that their airport's based aircraft
information has been updated and confirmed since December 1, 2021 at www.basedaircraft.com.
Non -federally obligated airports must supply a list of based aircraft "N" numbers with their
application.
Complete Applications are due: 4:00 p.m. Thursday, May 26, 2022
Please email completed application package to Shane.Wright@iowadot.us
Questions: Shane Wright 515-239-1048
Page 1 of 3- (See page 2-3 for project eligibility information)
AIIOWA Aff . n A" 2,'21ftdfh 7 Page 16 of 39
DOT Application Instructions Continued
Fiscal Year 2023
Airport development/maintenance projects: Eligible projects generally include planning and improvements
related to enhancing airport safety, capacity, security and environmental concerns. Projects are eligible for up to
85% state share; however, local participation will be considered when prioritizing projects. Projects for new
development must be shown on an airport layout plan, and the airport must have a security plan in place for a
security related project. Examples of eligible projects:
• runway, apron and taxiway construction
and rehabilitation
• airfield drainage
• airfield lighting and signing
• navigation and communication aides
• planning such as airport layout plans
(ALPs), master plans, land use and
zoning, and multi -jurisdictional feasibility
studies
• security related projects such as lighting
and access control
• fuel facility installations and upgrades
• land acquisition
• obstruction removal (make sure your
approaches are clear 20:1)
• airport entrance signage (match 50% up
to $30,000 state share)
General Aviation Vertical Infrastructure (GAVI): Projects are eligible for up to 85% state share. Local
participation will be considered when prioritizing projects. Eligible projects include construction and renovation of
airport terminals, hangars, and maintenance buildings. GAVI grants are available only to general aviation
airports. Routine maintenance of buildings and minor renovation projects are not eligible. Both new and
rehabilitation projects will be considered each year. Include specific justification, such as a documented waiting
list, with the application. The form is available on the Aviation Bureau website:
https://iowadot.gov/aviation/airport-managers-and-sponsors/State-Fu nding/Ai rport-State-Fu nd i ng-Application
Maximum funding per project for FY 2023: new construction $300,000 and rehabilitation $125,000.
Commercial Service Vertical Infrastructure (CSVI): Eligible projects include construction and major renovation of
terminals, hangars, and maintenance buildings at commercial service airports. Applications for FY 2023 should be
for specific projects that the airport will initiate in FY 2023. The form is available on the Aviation Bureau website:
htti3s://iowadot.gov/aviation/airport-managers-and-sponsors/State-Fu nding/Ai rI)ort-State-Fu nd i ng-Application
Land Use and Comprehensive Planning: If the city and county have older ordinances or do not have airport
zoning, grants are available to assist sponsors in developing or updating current airport zoning ordinances. State
share is 85% up to a maximum of $25,000 for zoning ordinances. An agreement must be in place prior to planning
activities taking place; however, there will be no reimbursement for costs until the new ordinance is enacted.
Applications are available on the Aviation Bureau website at:
https://forrns.iowadot.gov/FormsMgt/External/291118.doc. Submit with the annual application.
Wildlife Mitigation: Applications for funding are accepted throughout the year to provide assistance to airport
sponsors in mitigating and removing wildlife from airports to reduce the potential for wildlife strikes. State share is
85% of the project costs. The form is available on the Aviation website:
https://forms.iowadDt.gov/FormsMgt/External/291116.doc
Obstruction Mitigation: Applications are accepted throughout the year for safety and emergency repairs that
arise during the year or are recommended by the airport inspector as a result of an airport inspection. State share
is 85% of the project costs. The form is available on the Aviation Bureau website:
https://forms.lowadot.gov/FormsMgt/External/291121.doc
2 of 2
Airport Commission Agenda & Info Packet
,IOWA Ai r pertaStaite2�'ti nd i ng Page 17 of 39
DOT Application Instructions Continued
Fiscal Year 2023
Immediate Safety Enhancements (ISE): Applications are accepted throughout the year for when timely
infrastructure repairs and equipment replacement makes it impractical to wait for the annual application process
for other aviation grants. Goals of the program are to keep airports safe and operational when unforeseen and
unbudgeted issues arise that require immediate attention. ISE grants which are subject to funding availability and
will pay for 70% of a project, up to a maximum of $10,000. Each project application must justify an immediate
need to keep the airport safe and operational. Eligible projects include repairs for immediate safety enhancement
like pavement blow ups, pot holes, and sink holes. In some situations, the repair or replacement of certain
essential communication, lighting, and navigational systems including unicoms, PAPIs/VASls, rotating beacons,
windsock poles, and lighting system regulators may be eligible. Airports are encouraged to contact the Mike Marr
(Airport Inspector) at 515-239-1048 or michale.marr@iowadot.us prior to obtain a full program description prior
to applying. The form is available on the Aviation website:
httijs://forms.iowadot.gov/FormsMgt/External/291119.doc
Windsocks: Windsocks are available to public use airports and may be ordered through the annual application
process or at any time by contacting Brian Kuennen at 515-239-1697 or via email: Brian.Kuennen@iowadot.us .
Air Service Development: Participation in the Air Service Development (ASD) program is limited to airports
designated as commercial service airports in the Iowa Aviation System Plan that are currently receiving scheduled
Part 121 domestic or Part 135 commuter service. Eligible projects may be funded up to 80 percent when funding is
available for the program. Applications and instructions specific to the ASD program will be e-mailed to
commercial service airports at the same time as the Airport State Funding Application.
W:\Modal\Aviation\Funding Programs\Forms\Application Forms\State Program Instructions\FV2023 State Application Instructions.docx
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022
Page 18 of 39
Prepared by: Michael Tharp, Airport Manager, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
Resolution
Resolution Authorizing Assignment of Property Lease
Whereas, the Iowa City Airport Commission entered a Property Lease ('Property Lease') with
Dreusicke Holdings, Inc. on August 28, 2002, which has subsequently been amended two times
to extend the term and to increase rent;
Whereas, Paragraph sixteen (16) of the Property Lease provides that the lease shall not be
assigned without the written permission of the Airport Commission;
Whereas, the current term of the lease will expire on August 31, 2033, unless terminated earlier
pursuant to Paragraph nine (9) of the Property Lease;
Whereas, Dreusicke Holdings, Inc. has notified the Airport Commission of its intent to assign the
Property Lease to McGrath Holdings, LLC;
Whereas, the Airport Manager recommends assignment of the Property Lease; and
Whereas, the Airport Commission finds it appropriate to authorize the assignment of the
Property Lease.
Now, therefore, be it resolved by the Iowa City Airport Commission, that:
1. The Airport Commission authorizes the assignment of the Property Lease from
Dreusicke Holdings, Inc. to McGrath Holdings LLC to be effective upon the closing of the
real estate transaction between Dreusicke Holdings, Inc. and McGrath Holdings, LLC.
2. The Chairperson of the Airport Commission is authorized to sign any necessary
documents to effectuate this assignment.
Passed and approved this day of
Chairperson
Attest:
Secretary
It was moved by
adopted, and upon roll call there were:
Ayes
and seconded by
Nays
2022.
Approved b�
Cify Attomey's Office
Absent
the Resolution be
Bishop
Clair
Lawrence
Orozco
Pfohl
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 19 of 39
March 29, 2022
Via Cerywd Mail and Hand D livery
Iowa City Airport Commission
Attn: Airport Manager
1801 S. Riverside Drive
Iowa City, IA 52240
With a copy to:
City Attorney
410 E. Washington St.
Iowa City, IA 52240
Re: Lease dated November 6, 2018, between Iowa City Airport Commission, as lessor, and Dreusicke
Properties, L.L.C., as lessee, as amended (the '° reem nt')
To Whom it May Concern:
We are pleased to inform you confidentially that we anticipate entering into an agreement to sell
substantially all of the assets (the "Pr000sed Trans inn") of Dreusicke Properties, LLC ("Dr u is
ke
Properties") to McGrath Holdings, LLC or its affiliate ("McGrath"),
Pursuant to the Agreement, the assignment of the Agreement to McGrath in connection with the
Proposed Transaction requires your written consent. The purpose of this letter is to request your consent
to the assignment of the Agreement to McGrath and your waiver of any related breach, termination rights,
or other procedural requirements under the Agreement. The parties are working diligently to close the
Proposed Transaction by April 1, 2022.
Please acknowledge your receipt of this letter and your consent and waiver by signing a copy of
this letter on the appropriate line below and e-mailing a PDF copy to jd@toyotaiowacity.com. If you have
any questions, please feel free to contact me. We appreciate your prompt attention to this matter.
(Signatures appear on following page]
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 20 of 39
Sincerely,
DREUSICKE PROPS S, L.L.C.
By:
Name: Ja es Dreusicke
Its: President
Acknowledged and Agreed•
Iowa City Airport Commission
C
Print Name:
Title:
11136364854vi 2
Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022 Page 21 of 39
March 29, 2022
Iowa City Airport Commission
Attn: Airport Manager
1801 S. Riverside Drive
Iowa City, IA 52240
Re: Property Lease dated August 28, 2002, between Iowa City Airport Commission, as lessor, and
Dreusicke Holdings, Inc., as lessee, as amended (the '° enment")
To Whom it May Concern:
We are pleased to inform you confidentially that we anticipate entering into an agreement to sell
substantially all of the assets (the "Proposed Transaction") of Dreusicke Holdings, Inc, ("Dreusicke
H 1 ' s") to McGrath Holdings, UC (" cGrath").
Pursuant to the Agreement, the assignment of the Agreement to McGrath in connection with the
Proposed Transaction requires your written consent. The purpose of this letter is to request your consent
to the assignment of the Agreement to McGrath and your waiver of any related breach, termination rights,
or other procedural requirements under the Agreement. The parties are working diligently to close the
Proposed Transaction by April 1, 2022.
Please acknowledge your receipt of this letter and your consent and waiver by signing a copy of
this letter on the appropriate line below and e-mailing a PDF copy to jd@toyotaiowacity.com. If you have
any questions, please feel free to contact me. We appreciate your prompt attention to this matter.
Sincerely,
INC.
Name: Mark Dreusicke
Its: President
Acknowledged and Agreed•
Iowa City Airport Commission
Print Name:
Title:
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Airport Commission Agenda & Info Packet
Meeting Date: April 21, 2022
Page 39 of 39
IOWA CITY
MUNICIPAL AIRPORT
1801 SOUTH RIVERSIDE DRIVE
IOWA CITY, IOWA 52246
PHONE 319-356-5045
03/22/22
THE HONORABLE KIM REYNOLDS, GOVERNOR
Iowa State Capitol
1007 East Grand Ave
Des Moines, IA 50319
Dear Governor Reynolds:
I want to thank you for your investment of funds in our neighboring commercial
service airports and ask that you not forget general aviation airports like the
Iowa City Municipal Airport.
General aviation in Iowa supports economic development, business expansion,
and growth statewide. For example, our operator, Jet Air employs 40 people in
Iowa and services the community with flights that no commercial airline serves.
Companies like Procter & Gamble, Scheels, Hy-Vee, Blue Cross & Blue Shield, and
Costco utilize the Iowa City Municipal Airport, and the state's other general
aviation airports, to monitor existing business activities, research future
expansion areas, and increase the Iowa economy. These companies' activities,
along with numerous medical transports associated with the University of Iowa
Hospitals and Clinics, makes the Iowa City Airport one of the busiest general
aviation airports in Iowa.
General Aviation airports like Iowa City's serve a large role in both providingjobs,
but also for the economic development of areas surrounding them. I strongly
encourage you to use additional funds from the recent ARP legislation to support
infrastructure at general aviation airports as you have commercial aviation.
ISincerely,
Y (
0 !r
Michael Tharp, C.M.
Airport Manager
Iowa City Municipal Airport
1801 S. Riverside Drive
Iowa City, IA 52246
Cc: Iowa City Airport Commission