HomeMy WebLinkAbout2022-09-01 Info Packet
City Council I nformation Packet
September 1, 2022
IP1.Council Tentative Meeting S chedule
September 6 Work Session
IP2.Work Session Agenda
IP3.Memo from City Manager: City Council F Y 2024 B udget Priorities
IP4.Memo from Assistant City Manager: S idewalk Café P olicy Update
IP5.Pending City Council Work S ession Topics
September 8 Work Session - Strategic Planning
IP6.Work Session Agenda
Miscellaneous
IP7.Email from Council Member Shawn Harmsen: F YI - Manufactured Home
Residents Bill of Rights
IP8.Email from Amy Kretkowski: Keep City Park Pool's Current Design [Submitted
by Councilor Thomas]
IP9.Memo from B udget Management Analyst: Quarterly F inancial Summary for
Period Ending J une 30, 2022
IP10.R E S J First Quarter Report 2022
IP11.Civil S ervice E xamination: Housing Receptionist
IP12.Civil S ervice E xamination: Recreation Program S upervisor - I nclusion &
Outreach
Draft Minutes
IP13.Historic P reservation Commission: A ugust 11
September 1, 2022 City of Iowa City Page 1
Item Number: 1.
S eptember 1, 2022
Council Ten tative Meeting Sched u l e
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Description
Council Tentative Meeting S chedule
Item Number: 2.
S eptember 1, 2022
Work Session Agen d a
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Description
Work Session Agenda
Item Number: 3.
S eptember 1, 2022
Memo from City Man ager: City Cou n cil F Y 2024 Budget Priorities
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Description
Memo from City Manager: City Council F Y 2024 B udget Priorities
Date:
To:
From:
Re:
August 26, 2022
City Council
Geoff Fruin, City Manager
City Council FY 2024 Budget Priorities
Planning for development of the FY 2024 budget is underway and departments are accordingly
preparing capital and operating budget proposals. Each year, staff request that City Council share
any new priorities early in the budget process to ensure staff can set goals aligning with such
priorities and pursue funding to advance Council objectives. Identifying new shared priorities at this
early stage helps avoid more difficult changes to the budget during Council’s formal budget review
in January and February.
Current Budget & Fiscal Climate
In 2021, the Iowa Legislature passed a law which phases out commercial/industrial property tax
replacement payments (“backfill”) put into place with the 2013 property tax reform. Iowa City’s backfill
of $1.5 million started being phased out in FY 2023 and the City will no longer receive any backfill
payments by FY 2026. Simultaneously, the taxable value of multi-family residential property
continues to decline through FY 2024, also as part of the 2013 tax reform.
In 2021, building permit values rebounded slightly from pandemic-depressed 2020 levels and 2022
year to date numbers show incremental improvement again, yet will likely fall short of the significant
development that was experienced in the years preceding the pandemic. The slowed growth in new
taxable value will compound financial challenges in the coming f ew years. The City is also
experiencing the impacts of the inflationary pressures of 2022. Numerous capital projects have been
over budget due to supply chain disruptions and labor shortages. Operating inputs including fuel,
chemicals, and other supplies are also impacting department budgets.
Residential properties are poised for continued growth in value as upward sales trends have
remained robust for the past two years. While this adds to the community’s tax base, it also creates
pressure to adjust tax rates downward to help cushion large spikes in property taxes that accompany
higher valuations.
Budget Goals
The FY 2023 budget includes three goals (listed below). City Council may choose to continue
prioritizing these considerations or identify new areas of focus for the FY 202 4 budget.
•Continue to dedicate resources towards advancing City Council’s Strategic Plan priorities and
adopted Master Plans.
August 26, 2022
Page 2
•Seek fiscal stability and maintenance of service levels through competing financial pressures
of the COVID-19 pandemic, the phase out of the property tax backfill, and the final years of
the phased 2013 tax reform.
•Support households and businesses through the pandemic’s impact with stable utility rates,
fees, and continued efforts to lower the City’s tax rate.
While FY 2024 will likely be one of the more challenging budget years in recent history, staff will work
diligently to ensure service levels are maintained, City Council goals are met, and that residents and
businesses are not overburdened by0 tax and fee increases.
Item Number: 4.
S eptember 1, 2022
Memo from Assistan t City Man ager: Sid ewalk Café Pol icy Up d ate
AT TAC HM E NT S :
Description
Memo from Assistant City Manager: S idewalk Café P olicy Update
Date: August 31, 2022
To: Mayor and City Council
From: Rachel Kilburg, Assistant City Manager
Re: Sidewalk Café Policy Updates
Overview: Sidewalk Café Program
Outdoor café and dining options contribute to a vibrant, pedestrian-oriented downtown and
are highly desired as a service component for many downtown business owners. The City is
supportive of continuing to ensure a positive and successful sidewalk café environment
while also being mindful of complementary accessibility, safety, and maintenance needs.
Sidewalk cafes are governed by City ordinance as well as the Sidewalk Café Policy adopted by City Council. Section 10-3-3 of the City Code dictates that sidewalk cafes located in the public right-of-way (ROW) are allowed in the CB-2, CB-5, and CB-10 zones with an executed easement agreement. The Code also outlines permitted operational hours, food and alcohol service requirements, and a prohibition on amplified sound. In general, the sidewalk café program is intended to serve restaurants or other non-alcohol-based food and beverage businesses such as coffee or ice cream shops. Additionally, the Code dictates that associated fees must be set by resolution and that the City Manager is authorized to establish administrative rules consistent with City ordinance. The resulting Sidewalk Café Policy (Res. No. 21-133) includes application, renewal, and eligibility requirements, size and location requirements, general operational rules, fencing, structure, and platform requirements, and the fee schedule.
Fee Structure
History Sidewalk cafes have been assessed an annual fee for operation since the program was established. The base annual fee has not been increased since 1995: 1984: Council adopts a base sidewalk café fee of $300 per year (Res. 84-182).
1994: Council increases the base sidewalk café to $500 per year (Res. 94-88).
1995: Council changes the base sidewalk café fee from a flat fee to a fee of $5/sq. foot, which remains the fee for non-elevated cafes today (Res. 95-113). Transcriptions from Council discussions about converting from a flat rate to square footage fee structure show Council concluded that businesses should pay proportionate to the amount of right-of-way area that they are using and profiting from. In adopting the new fee structure, Councilor Kubby stated, “So the fees we decided on [at the work session] is a per square foot fee so that if you are using and profiting more from the public ROW you pay more and that annual fee is five dollars per square foot.” When this resolution was adopted, there was also discussion as to whether the $5/sq. foot rate would be enough to
cover City expenses associated with clean-up and management of sidewalk café areas, to which staff responded that the rate would cover City expenses at the “present time.” 1997: The sidewalk café program is expanded to allow cafes to be placed upon elevated structures. Accordingly, council updated the fee schedule to $10/sq. foot for elevated cafes while non-elevated cafes remained at $5/sq. feet, which remains the fee schedule today. At this time, Council also established one-time, refundable deposits of $500 for elevated structures and $200 for anchored fencing, both of which remain the same today. (Res. 97-21). The staff memo accompanying this resolution explains the higher square footage rate for elevated structures reflects the more invasive nature of these types of cafes and is consistent with then-current market rates for downtown property. The deposits were intended to encourage owners to make any necessary repairs caused by installation of their café fencing or structures on their own rather than placing the burden on the City. 2007: A one-time, refundable deposit of $1,000 was established for the placement of cafes upon city-owned planter beds (Res. 07-227). This rate was reflective of the invasiveness of these café types and set at an amount deemed sufficient to cover the cost of repair if the property owner failed to remediate any damage caused to the planter. This deposit amount remains the same today. 2012: The sidewalk café program is expanded to allow for cafes in the street under certain conditions and the daily parking and bollard fees are established, which remain the same today. (Res. 12-435). The City has historically waived sidewalk cafes fees for businesses directly impacted during major downtown construction projects:
• 2016 – fees waived for Washington Street during streetscape reconstruction project
• 2018 and 2019 – fees waived for Pedestrian Mall during the reconstruction project
• 2020 and 2021 – fees waived for all businesses during the COVID-19 pandemic As outlined in the recommendations in this memo, staff anticipates requesting a fee waiver for the Dubuque Street businesses during the 2023 streetscape reconstruction project. Current Fee Schedule Currently, applicable sidewalk café fees are as follows. For new cafes, fees are pro-rated on a quarterly basis:
Base Annual Fee
Applies to… Fee Type Amount
All cafes
Any portion of café directly on ROW or pedestrian mall $5 / sq. foot
plus / or
Any portion of café upon a structure, platform, or planter $10 / sq. foot
Accessory Fees
Applies to… Fee Type Amount
On-street cafes
Daily parking fee $20/day
Bollard equipment and labor fees Est. minimum
$593/year*
Cafes using City
electrical outlets Electrical fee for use of City electrical outlet for café lights $45/year
*Bollard cost is estimate only: the policy requires a minimum of 2 bollards + 1 hour labor at the MWII pay grade. As of
2022, bollard equipment costs were $286/unit and the MWII pay plan begins at $21.85/hour.
Additionally, the City collects a one-time deposit for sidewalk cafes with anchored fencing and/or elevated cafes that place a platform or structure on public right-of-way. These deposits are refunded if the right-of-way is restored to its prior condition by the sidewalk café owner to the satisfaction of the City when the sidewalk café ceases to exist.
Refundable Annual Deposits
Applies to… Deposit Type Amount
Cafes with anchored fencing*
Anchored fencing deposit
*All cafes except those on the pedestrian mall or
Washington St (Clinton to Linn) require anchored fencing
$200
Raised cafes and on-street cafes
Deposit for cafes placed upon a concrete platform or
elevated planter $1,000
or
Deposit for cafes placed upon all other platform types, including on-street cafes which must be upon a platform $500
To put these costs into context:
• The average size of a café throughout the years is 355 sf for an annual cost of $1,775.
• The average size of a sidewalk café in 2022 is 410 sf for an annual cost of $2,050. In 2022, the City collected approximately $84,267 in sidewalk café fee revenues (some cafes remain unpaid for the season). This revenue is deposited into the General Fund, which supports general City service levels including repair, maintenance, and improvements to the downtown and pedestrian mall area. The FY23 expense budget for Central Business District Maintenance Operations is $285,877, which comes out of General Fund revenues. A vibrant downtown, such as downtown Iowa City, attracts many visitors to downtown which naturally leads to increased cleaning, maintenance, and amenity costs. Although the presence of downtown cafes contributes to the City’s goals of being a vibrant and livable community, the modest fees associated with operating a sidewalk café help to maintain service levels and a pleasant downtown environment.
Sidewalk Café Policy Comparison with Other Big 10 Communities
City staff compared Iowa City’s sidewalk café policy with the policies of other Big 10 communities, which often deal with similar issues that are unique to college towns and that may not necessarily be shared by the cities evaluated in the ICDD’s case study report. A table comparing the annual costs, deposits, fencing requirements, and seasonal restrictions is attached to this memo. A summary of key findings, which helped inform the recommendations in this memo, include: Fees All communities assessed fees on either a square footage or per-seat basis, rather than a flat fee structure. Iowa City’s baseline square footage rate is comparable to the higher end of the square footage ranges in Madison, WI and Evanston, IL. Deposits Only Iowa City and Columbus, OH collect deposits. Fencing
Iowa City has the strictest fencing requirements of the cities researched. Iowa City’s fencing regulations include: o Anchored fencing must delineate all sidewalk cafes. Exceptions to the anchored fencing requirement are businesses in the first year of operations, cafes operating during the winter months, and any cafes on the pedestrian mall or Washington Street from Clinton to Linn. o Fencing must be constructed of a durable material such as steel, aluminum, or wrought iron. Wood fencing is not allowed. o Planters may be used in lieu of fencing with City approval. If planters are used, they must be metal or have a metal frame, 27” – 36” in height (excluding plantings), and fastened to each other or removed at the end of the day along with café furniture. o Anchored fencing and fastened planters must be removed from December – February. o Temporary fencing (fencing that is removed each evening) and free-standing planters may only be used during the first year of operation or from December – February. Temporary fencing is still recommended to be cane detectable by visually impaired pedestrians, which means the fencing has a detectable component no higher than 27” and spacing between bars or components no greater than 12”). Madison, WI is the only other community that requires fencing, but does not mandate a specific material to be used. Minneapolis, MN required non-permanent delineation (i.e. paint, planters, stanchions) rather than fencing. No communities had a major/minor café designation comparable to what is being recommended for exploration in this memo. Some important considerations related to fencing requirements:
• Anchored fencing helps reduce café ‘creep.’ Temporary fencing that is removed/re-installed each day is more likely to creep into the pedestrian walkway and expand the café beyond the area permitted and paid for and by the business owner.
• The State of Iowa Alcohol Beverages Division (ABD) requires that cafés with a liquor license are delineated in some fashion. The City has inquired with the ABD as to whether pavement markings would satisfy these requirements and ABD confirmed that the delineation must be “clearly discernable” (i.e. pavement markings at the four corners of the café boundaries would not suffice). It is important to remember that business owners could be at risk of losing their liquor license if an individual walked out of the approved area with an open container. Naturally, fencing is more effective at mitigating such situations, but exceptions for other forms of delineation have been made in cases such as Block Party, FilmScene in the Park, and the Northside Marketplace seasonal street closure.
Seasonal Restrictions Varied per community. Since many communities do not require anchored fencing, there were no comparable issues to Iowa City’s requirement that anchored fencing be removed seasonally.
ICDD Advocacy and Staff Recommendations
In March 2021, the Iowa City Downtown District released a recovery brief that identified the organization’s priorities for strengthening the downtown, which included “invest in a four-season environment.” To better understand opportunities for more flexible, year-round sidewalk cafes, the Downtown District commissioned a Sidewalk Café Case Study Report which was completed by Neumann-Monson Architects in June 2021. The case study focused primarily on strategies for “winter-proof” sidewalk cafes and the downtown
environment. Although the study did not include specific recommendations, subsequent analysis by City staff and conversations with the Downtown District identified the following issues for consideration. In some cases, action has already been taken or no further action was needed: • Designated ROW for food and drink consumption: Following the case study, the City worked with the Downtown District to secure the licenses and agreements necessary to continue the seasonal closure of N. Linn Street and allow alcohol possession and consumption. This seasonal closure is anticipated to be an annual event going forward and opportunities to further enhance this street’s pedestrian amenities will be explored.
• Allow infrared heaters: With the Fire Marshall’s approval, the City already allows business-owned electric and propane heating within sidewalk café and outdoor service areas (an outdoor service area is located on private property). Clarification has been added to the Sidewalk Café FAQ resource and the accessory use has been added to the application form for better tracking.
• Sidewalk Café FAQs: Discussion of various sidewalk café issues revealed a need for more reader-friendly, accessible information about sidewalk café requirements to supplement the Code and policy. With the Downtown District’s input, staff developed a Sidewalk Café FAQ resource to address and clarify many issues. This resource was shared directly with downtown businesses and posted on the City website. The remaining issues were evaluated by staff and the City’s position on each was communicated to the Downtown District. Below, a staff recommendation and additional explanation is provided for each issue considered: Not Recommended
• Permanently reduce or eliminate sidewalk café fees: The Downtown District’s Sidewalk Café Case Study suggested a lower per square foot rate or flat fee would simplify the program and encourage more businesses to partake. Additionally, the Study noted that many municipalities reduced or eliminated fees during COVID. Subsequent advocacy by the Downtown District and some downtown business owners called for permanent elimination of sidewalk café fees. City staff believe the current pricing per square footage model is a fair way to assess costs to cafes of varying sizes and complexities which profit from use of public right-of-way. Iowa City’s current fee schedule is consistent with most other comparable college towns and the fee amounts have not been increased since they were established. Some property owners have previously confided to City staff that the annual sidewalk café costs are typically recuperated by the first weekend of outdoor business. Fees were waived in recent years for COVID-19 and for business impacted during major downtown construction projects. Staff intends to continue recommending this practice to Council going forward. Outdoor dining options are considered an important component of a lively downtown, but popular offerings do draw more visitors and increase the need for City resources in these areas. The revenue collected from sidewalk cafes helps to maintain downtown cleaning and maintenance service levels.
• Expand café permitting to bars serving drinks only: Staff is not supportive of expanding café permitting to bars serving drinks only. The City’s current sidewalk café program is intended to serve eating establishments and staff believe maintain the relationship between food service and sidewalk café eligibility is important.
Eating establishments with a liquor license can serve alcohol during food service hours in the sidewalk café by complying with the rules in the Sidewalk Café Policy. Establishing a bar service-only sidewalk café permit would be a significant shift in the City’s downtown alcohol management philosophy of the last decade. If City Council wishes to explore this change, an Ordinance change would be required and would likely require very narrow criteria. Allowing drinking establishments to expand into sidewalk cafes is not currently allowed as an expansion of a nonconforming use under Section 14-4E-5G of the City Code: “For purposes of this subsection, sidewalk
cafes shall not be considered an expansion of a nonconforming use.” • City-owned natural gas fire pits with a lottery system for annual usage: Natural gas lines in the downtown are not necessarily distributed evenly across all sidewalk café areas so a ‘lottery’ system would not be possible without costly infrastructure improvements. Open-flame heating elements also require specific spacing requirements, which very few sidewalk cafes could meet due to size constraints. Electric and propane heaters remain an option for sidewalk café owners who obtain the Fire Marshall’s approval. Additionally, the City has approved private gas fire pits where allowed by Code, meet spacing requirements, and that are outside of City ROW (e.g. The Vue, Joe’s Place, and Big Grove Brewery). This precedent would likely be followed for other private outdoor service areas that could qualify.
Recommended
• Waive sidewalk café fees during Dubuque Street reconstruction project for business directly impacted by the construction: The reconstruction of Dubuque Street is scheduled for 2023. The City recognizes that although this project will ultimately produce a better streetscape for the downtown environment, the project will cause disruptions for the businesses served by this street. In line with prior waivers the City has granted during downtown construction projects, staff recommend waiving the 2023 sidewalk café fees for all businesses directly impacted by the Dubuque Street reconstruction project.
• Eliminate collection of refundable deposits: The existing fencing and platform deposits were instituted to encourage property owners to take care of damage caused by the installation, operation, or removal of sidewalk café components rather than transferring that burden to City staff. However, deposits have not historically been used when the City makes repairs caused by a sidewalk café. Elimination of the deposits will place a larger legal and administrative burden on the City if an issue does arise but does help to remove some barriers to establishing or maintaining an annual sidewalk café. Executed sidewalk café agreements provide the City adequate liability coverage to pursue costs of damages from the offending café owner should an issue arise. If Council agrees with this recommendation, Staff will implement the change during the next renewal period and clarifying in renewal agreements how the City may recuperate repair costs in lieu of the deposit, such as delaying renewal until repairs are completed or guaranteeing recuperation in another manner.
• Update Sidewalk Café Policy to address “major” and “minor” café designations: The Downtown District’s Sidewalk Café Case Study introduced the concept of “major” and “minor” café designations, which delineates between larger, more complex sidewalk cafes and smaller, bistro-style cafes which may not necessitate complex regulation. Staff recommend partnering with the Downtown District to develop and implement the necessary policy changes to establish a minor café designation that addresses existing sidewalk café policy provisions such as fees, fencing, and spacing regulations. It is likely a “minor café” designation would not be an option for establishments planning to serve alcohol in their cafes due to ABD delineation requirements.
• Expand zones sidewalk cafés are permitted to encourage more throughout the community: Currently, City Code permits sidewalk cafes in the CB2, CB5, and CB10 zones, which extends beyond the Downtown and Riverfront Crossings area. As the City increasingly seeks opportunities to build “15-minute” neighborhoods and commercial nodes dispersed throughout the community, staff recommend identifying other zones throughout the community to which sidewalk café permitting could be expanded. For example, Towncrest and Old Towne Village are both zoned CC2, but do present opportunities right-of-way use. As development occurs in Riverfront Crossings, additional opportunities may also arise there.
• Explore options for seasonally relaxing regulations to encourage more wintertime cafes: Sidewalk café easements are from February 1 to January 31, except for on-street cafes which are allowed from April 1 until the last UI football game. Currently, anchored fencing and café furniture must be removed from December – February, which has caused confusion about when sidewalk cafes can operate. This memo clarifies that sidewalk café owners can still operate their sidewalk café during the winter months after anchored fencing has been removed by using temporary fencing, such as stanchions, when the café is open. Sidewalk café owners who choose to do so must remove the café furniture and temporary fencing when the café is not open. (On-street cafes must continue to shut-down during the winter months due to street snow clearing operations). Staff recommend exploring relaxed fencing requirements between December – February, which would support the Downtown District’s winter activation goals and make it easier for sidewalk cafes to offer outdoor dining options during the winter months. Liquor license requirements would still require some sort of delineation for cafes serving alcohol, so additional analysis would be required to determine whether there are alternative solutions that are less burdensome for property owners but still comply with ABD requirements and limit risk for both the City and property owner. It is likely cafes serving alcohol would still require temporary fencing of some kind. cc: Sue Dulek, Asst. City Attorney Ron Knoche, Public Works Director
Sidewalk Café Policy Comparison: Big Ten Communities
City Annual Cost Deposit Fencing Req. Duration
Iowa City, IA $5/sf or
$10/sf if elevated
$200 – fencing
$500 – elevated platforms
$1,000 – planter
Yes, durable Year-round, except
anchored fencing and
street platforms
allowed from April 1
through final football
game only
Evanston, IL $2-$6/sf – dependent on
annual or seasonal liquor
license
None None April – October
Bloomington, IN 1 – 20 seats: $500
21 – 100: $1,250
101+: $3,500
None Sidewalk cafes allowed in
designated streets which are
closed seasonally by the city
(similar to N. Linn St arrangement
in Iowa City)
March – November
Minneapolis, MN 0 – 30 seats: $365
31+ seats: $530
$135 annual processing
fee
Non-permanent delineation – i.e.
paint, planters, stanchions
April - November
New Brunswick, NJ None* (unless heating or
propane is used)
None *Cafes only allowed in one street,
which is closed by the city
No agreement
Madison, WI $3/sf or
$5/sf with overnight storage
None Yes, must be attractive, self-
standing, and in good repair
Year-round
Ann Arbor, MI $1/sf None None Year-round
Columbus, OH $50 renewal fee +
$250 for use of amenities in
ROW
$500 None Year-round
Champaign, IL $0.50/sf None None Year-round
All require a kitchen to operate. All require ADA compliance. None of the Big Ten cities had a comparable Major/Minor café designation to what
is being recommended for exploration in this memo. West Lafayette, IN does not operate a sidewalk café program.
Item Number: 5.
S eptember 1, 2022
Pen d ing City Cou n cil Work Session Topics
AT TAC HM E NT S :
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Pending City Council Work S ession Topics
Item Number: 6.
S eptember 1, 2022
Work Session Agen d a
AT TAC HM E NT S :
Description
Work Session Agenda
Item Number: 7.
S eptember 1, 2022
Email from Cou n cil Member Sh awn Harmsen: F Y I - Man u factured Home
Resid ents Bill of Rig h ts
AT TAC HM E NT S :
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Email from Council Member Shawn Harmsen: F YI - Manufactured Home Residents B ill of Rights
Item Number: 8.
S eptember 1, 2022
Email from Amy Kretkowski: Keep City Park Pool 's Cu rrent Design
[Su b mitted by Council or Thomas]
AT TAC HM E NT S :
Description
Email from Amy Kretkowski: Keep City Park Pool's Current Design [Submitted by Councilor
T homas]
Item Number: 9.
S eptember 1, 2022
Memo from Budget Manag emen t Anal yst: Q uarterl y F in ancial Summary for
Period En d ing June 30, 2022
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Memo from B udget Management Analyst: Quarterly F inancial Summary for Period Ending J une
30, 2022
Item Number: 10.
S eptember 1, 2022
R E S J F irst Q uarter Rep ort 2022
AT TAC HM E NT S :
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R E S J First Quarter Report 2022
Item Number: 11.
S eptember 1, 2022
Civil Service Examin ation : Housin g Reception ist
AT TAC HM E NT S :
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Civil S ervice E xamination: Housing Receptionist
Item Number: 12.
S eptember 1, 2022
Civil Service Examin ation : Recreation Program Su p ervisor - Inclusion &
O u treach
AT TAC HM E NT S :
Description
Civil S ervice E xamination: Recreation Program S upervisor - I nclusion & Outreach
Item Number: 13.
S eptember 1, 2022
Historic Preservation Commission : August 11
AT TAC HM E NT S :
Description
Historic P reservation Commission: A ugust 11
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
AUGUST 11, 2022
EMMA HARVAT HALL
MEMBERS PRESENT: Margaret Beck, Kevin Boyd, Noah Stork, Deanna Thomann,
Nicole Villanueva, Frank Wagner, Christiana Welu-Reynolds
MEMBERS ABSENT: Carl Brown, Kevin Larson, Jordan Sellergren
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT:
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Boyd called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none
CERTIFICATE OF APPROPRIATENESS:
411 South Summit Street
Bristow introduced this as a contributing property in the Summit Street Historic District. The
proposal is to demolish the existing 2-car garage and replace it with new construction. The
existing garage is structurally unsound, with few salvageable materials. The entire structure is
falling in. Staff recommends that if the design for the new garage can be approved, the building
should be demolished.
Bristow described the new design and presented slides. Staff requested some changes to the
original plan, and the contractor agreed to those changes.
MOTION:
Beck moved to approve a Certificate of Appropriateness for the project at 411 South Summit
Street as presented in the staff report with the following conditions: Changes suggested by staff
in the staff report are implemented: all windows are rectangular, follow the guidelines, are
appropriately sized, and are approved by staff, the passage door is approved by staff. Stork
seconded the motion.
Stork asked how the design of the original garage could be known and replicated with the extent
of deterioration. Bristow replied that the guidelines allow for designing a garage similar to others
in the area and using a generic design with details to match the house.
The motion carried on a vote of 7-0 (Brown, Larson, Sellergren absent).
CERTIFICATE OF NO MATERIAL EFFECT:
910 East Burlington Street
Brick sidewalls and column piers were deteriorated. Both sidewalls have been taken down and
new concrete footings have been poured. They are salvaging the old brick.
HISTORIC PRESERVATION COMMISSION
AUGUST 11, 2022
Page 2 of 3
26 East Market Street – Old Brick
Internal gutters are being repaired.
MINOR REVIEWS:
713 Iowa Avenue
New rear stair railings are being installed.
111-113 East College Street
New sign installation downtown.
914 Dearborn Street
A sliding glass door is being installed to replace the existing rear door.
426 Church Street
The synthetic siding is being removed and the original siding underneath is being repaired.
INTERMEDIATE REVIEWS:
516 South Lucas Street
Rear pergola installation
CONSIDERATION OF MINUTES FOR JULY 14, 2022:
MOTION: Wagner moved to approve the minutes of the Historic Preservation Commission’s
July 14, 2022, meeting, as written. Villanueva seconded the motion. The motion carried on a
vote of 7-0 (Brown, Larson, Sellergren absent).
COMMISSION DISCUSSION:
Historic Preservation Awards:
Bristow stated that an email was sent to all awardees. She is still waiting for some responses.
She appealed for help from commission members to help write and deliver scripts and general
help preparing for the ceremony. Several commission members volunteered to help. Boyd
stated he doesn’t think refreshments are necessary, but no decision was made.
ADJOURNMENT:
Reynolds moved to adjourn the meeting. Beck seconded. The meeting was adjourned at 6:06
pm.
Minutes submitted by Kathy Fitzpatrick
HISTORIC PRESERVATION COMMISSION
AUGUST 11, 2022
Page 3 of 3
HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD
2022-2023
NAME
TERM
EXP. 9/09 10/14 11/18 12/9 01/13 2/15 3/10 4/14 5/12 6/9 7/14 8/11
BECK,
MARGARET 6/30/24 X X X X X X X -- X O/E O/E X
BOYD, KEVIN 6/30/23 X X X X X O/E X X X X X X
BROWN,
CARL
6/30/23 X O/E O/E X O/E O/E X X O/E X X O/E
DEGRAW,
SHARON 6/30/22 X X X O/E X X X X X X -- --
KUENZLI,
CECILE 6/30/22 X X X X X O/E X X X X -- --
LARSON,
KEVIN
6/30/24 X O/E X X O X O -- X X X O/E
SELLERGREN,
JORDAN 6/30/22 X X O/E X X X X X X X O/E O/E
STORK, NOAH 6/30/24 O/E X X X X X O/E X O/E X X X
THOMANN,
DEANNA 6/30/23 O/E X O/E O/E X X O/E X X O/E X X
VILLANUEVA,
NICOLE 6/30/25 -- -- -- -- -- -- -- -- -- -- X X
WAGNER,
FRANK 6/30/23 X X X X X X X -- X X X X
WELU-
REYNOLDS,
CHRISTINA
6/30/25 -- -- -- -- -- -- -- -- -- -- X X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member