HomeMy WebLinkAbout10-19-22 Council Economic Development CommitteeI r
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
AGENDA
CITY COUNCIL
ECONOMIC DEVELOPMENT COMMITTEE
WEDNESDAY, OCTOBER 19, 2022
3:00 PM
EMMA HARVAT HALL
CITY HALL
1. Call to Order
2. Consider approval of minutes from the October 27, 2021 Economic Development
Committee meeting
3. Organization of Committee
4. Consider FY23 budget recommendation to full City Council for Community
Development Assistance funding for arts organizations:
• Englert Theater
• Film Scene
• Riverside Theatre
• Summer of the Arts
• UNESCO City of Literature
5. Staff report
6. Committee time
7. Other business
8. Adjournment
EDC 10.19.22 packet
page 1
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
OCTOBER 27, 2021
EMMA HARVAT HALL, 4:00 P.M.
Members Present: Susan Mims, John Thomas, Mazahir Salih
Members Absent:
Staff Present: Wendy Ford, Geoff Fruin, Eric Goers, Sara Hektoen, Redmond Jones, Rachel
Kilburg
Others Present: Jill Wilkins and Mike Heaton, NewBoCo; Curt Nelson, EDC, Inc., John Kenyon,
UNESCO City of Literature; Andrew Sherburne, FilmScene; John Schickedanz,
Englert; Adam Knight, Aaron Stonerock, Matt Smart, Riverside Theatre.
Recommendations to council:
Thomas moved to approve the recommendation of $10,000 for Entrefest for the FY23 budget to
City Council.
Salih seconded the motion.
The motion carried 3-0.
Salih moved to approve the recommendation of $25,000 for Entrepreneurial Development
Center for the FY23 budget to City Council.
Thomas seconded the motion.
The motion carried 3-0.
Salih moved to approve the recommendations of $50,000 for Englert, $20,000 for Englert
festivals, $25,000 for Film Scene and $7,000 for Refocus Film Festival, $20,000 for Riverside
Theatre, and $60,000 for City of Literature for the FY23 budget to City Council.
Thomas seconded the motion.
The motion carried 3-0.
Call meeting to order:
The meeting was called to order at 4:01 P.M. Chairperson Mims welcomed everyone and asked that
those present to introduce themselves.
Consider approval of minutes from the December 9, 2020, Economic Development Committee
meeting:
Thomas moved to approve the minutes from the December 9, 2020, meeting as presented.
Salih seconded the motion.
The motion carried 3-0, Salih absent.
Consider FY23 budget recommendation to full City Council for Community Development
Assistance for Entrefest
Ford introduced Jill Wilkins with Entrefest and stated later that they are requesting $10,000 in financial
assistance to host the conference downtown in June, 2022. Entrefest focuses on entrepreneur
development and is two-day conference centered near the ped mall with various sessions at the
Graduate and downtown businesses. The purpose is to bring business leaders and entrepreneurs
EDC 10.19.22 packet
page 2
together. Wilkins talked about the variety of speakers and topics presented and the expected
attendance, hoping for 400 or more. The conference is designed for everyone from students to early -
stage entrepreneurs to those looking to scale up or even leave a business. This year, as in the plat
two, there is a big focus on DEI (diversity, equity and inclusion) efforts with a dedicated committee for
planning. Mims stated her support for the event having attended in 2017. Salih noted that she had
never heard of it before and encouraged Entrefest to reach out to diverse communities for attendance.
She also asked about the specific types of content and who the topics were geared for. Wilkins
explained that the target audiences are varied from start-ups to mature businesses so there is usually
something for everyone.
Thomas moved to approve the recommendation of $10,000 for Entrefest for FY23 budget to
City Council.
Salih seconded the motion.
The motion carried 3-0.
Consider FY23 budget recommendation to full City Council for Community Development
Assistance for Entrepreneurial Development Center
Ford introduced Curt Nelson from Entrepreneurial Development Center and noted that the City has
supported EDC since 2016 with $25,000 per year. Nelson talked about the nature of his non-profit
organization's entrepreneurial development focus on interstate commerce businesses. About 1/3 of
resources go to start ups and the rest to more mature businesses. He gave a lot of statistics about the
success of the businesses they have helped, mentioning Viewpoint Molecular (radionuclear medicine),
which could have a revolutionary effect in the fight against cancer. Nelson also talked about Keto
Kitchen, a little more retail -oriented than their usual client, but a consummate entrepreneur and they
have "teed up" Michal and Riley Eynon -Lynch to scale his business across the country. Nelson talked
about the return on investment to Iowa City from the investment of $25,000 per year.
Salih moved to approve the recommendation of $25,000 for Entrepreneurial Development
Center for the FY23 budget to City Council.
Thomas seconded the motion.
The motion carried 3-0.
Consider FY23 budget recommendation to full City Council Community Development
Assistance for arts organizations: Englert Theater and Mission Creek, Film Scene. City of
Literature. Riverside Theater
Ford introduced Englert Theater Executive Director, John Schickedanz who spoke about the last year
and a half and how much earned revenue has suffered. He said they learned a lot and produced two
full digital festivals which has also supported more than 200 local artists in the process. He mentioned
they are excited for opportunities in the new year with festivals and general programming coming back
to in person. Schickedanz mentioned that one highlight of the year was a collaboration with the City
and the Downtown District for a free summer Mission Creek festival which went a long way in their DEI
efforts this year. He said they are projecting a 40% increase in programming for the coming year. The
(regular) Mission Creek expenses will increase 30-40% from 2019 levels making it one of the largest
festivals they've ever produced. They are excited and ready to welcome patrons back into the space
and thanked the group for their consideration of financial assistance. Mims expressed support and
noted how many people she saw in line waiting for a live performance recently. Thomas noted a recent
performance that was extraordinary honoring John Rapson. Salih also voiced support and encouraged
Englert to make sure to reach the entire community. Schickedanz spoke briefly about how they try to
reach out using the Lift program designed to help with this.
EDC 10.19.22 packet
page 3
Next up was Andrew Sherburne, Executive Director of Film Scene, who talked about how he loves that
the arts organizations and business organizations come to EDC on the same day. He made the tie
between the local economy, and the arts which make communities attractive to business and their
employees. He mentioned that IC just received another Liveability award. The arts are a large part of
why this happens. Sherburne talked about how the Film Scene was still active throughout the
pandemic and renovated the ped mall space (Scene One) including improved technology, new
seating, etc. They also launched Film Scene in the Park next door to the Chauncey, and to date, have
had 3,500 people attend these free films in the park. Movies in the park have helped build new
audiences. They showed films in Chinese, French and Italian and it was all free, thanks to the City
support. Finally, they had time to take stock of what they do, having time to work on Strategic Planning
initiatives, such as enhancing programming that included focusing on female, the African Diaspora,
and having open caption screenings every month so deaf and hard of hearing can come every week.
The open captions have also benefited ESL patrons, some who may find that captions boosts their
understanding. Finally, he thanked the committee for support through the years. Thomas noted how
impressed he was with how Film Scene has stepped back to build the organization planning during the
pandemic and also recognized and appreciated the value of being able to host events outdoors. Mims
echoed Thomas' sentiments.
Adam Knight, Producing Artistic Director, presented next and said Riverside is alive and well and
moving forward after 40 years. He said they didn't really close during the pandemic — they were open
the whole year. Said they had a choice and that was to deliver on their mission, to keep going and to
keep giving employment opportunities to local artists. He said in some ways he thought the theater
was stronger than they were two years ago when they were last at an EDC meeting. More than 8,000
patrons bought tickets to the shows through the year. He talked about free Shakespeare in the park
and how this year they did 2 full presentations, not one, so there was not a net loss of Shakespeare in
the Park over the two-year period. He talked about how extremely excited about their new home in the
Ped Mall in the Tailwinds project they are. He touted the 150-seat black box theater and that it will be
ADA friendly for artists and patrons. He noted they will be moving from 100 nights to 150 nights of
programming a year, because the new space will add capacity to the kinds and amount of
programming they can do. He remarked that this is possible due to the TIF support provided to the
Developers by the City and that they are finally in a place and able to grow. That growth includes
adding professional staffers and paying more artists which is one reason they come to the city
requested continued operational support. Thomas expressed his support and said it has been
interesting hearing from cultural orgs who have all been through a kind of stress test and came
through it with a broader vision and more resources to bring to the community. He appreciated the
show of resilience and noted the future seemed very promising.
John Kenyon, Executive Director, spoke next about his organization, the UNESCO City of Literature
and highlighted a few things they've learned over the past two years. First, they moved all
programming to virtual and just this week started to transition to some hybrid programming for the first
time. They learned that when they do things virtually, they reach different people in the community,
regionally and internationally, which highlighted the need for increased accessibility. While, in the past,
they used to post a recorded reading online later, simply live streaming allowed people to participate
virtually. Allowing for continued hybrid programming will make events much more accessible. They've
also enhanced collaboration with the other arts orgs, noting they don't have a theatre, but they know a
lot of folks who, so have worked together to present programming. Finally, the IC Downtown Arts
Alliance was newly founded during the pandemic as a way for the organizations to share information,
resources and ideas — and it has been a boon and those relationships will continue and be better
going forward.
EDC 10.19.22 packet
page 4
Mims thanked the group for what they do every day and every night and congratulated them on the
hard work they've done to position themselves so well for dealing with such adversity. Without the
strong leadership these success stories may not have been told. She said it speaks to passion,
knowledge, character, collaboration and caring about the arts and makes the Iowa City arts scene
formidable. Salih echoed Mims and thanked them for providing amazing things for residents in Iowa
City and wanted to make sure they continue and that they work to include all residents in the
community. Thomas was appreciative of all the work in providing access and the pandemic helped
make this better; thinks we've all evolved from this experience through creativity.
Salih moved to approve the recommendations of $50,000 for Englert, $20,000 for Englert
festivals, $25,000 for Film Scene and $7,000 for Refocus Film Festival, $20,000 for Riverside
Theatre, and $60,000 for City of Literature for FY23 budget to City Council.
Thomas seconded the motion.
The motion carried 3-0.
STAFF REPORT:
Ford reported that she was working to assist advocates in legislative procedures to implement a South
District SSMI D. The next steps in the establishment of it is to have P&Z Commission review it for its
merit and feasibility; and then forward to the City Council to set a public hearing in advance of three
readings of an ordinance.
She also reported on the Industrial Energy Efficiency grant program. There have been 11 applications
and 8 of those had been awarded grants totaling $748,000 and hopefully, making a big impact on
energy efficiency.
Next she reported that she is getting ready to roll out a similar program for most of the Downtown,
Riverfront Crossings and Northside marketplace areas, where energy efficiency improvement
matching grants will also be offered. The minimum grant size will be $20,000 for a total project cost of
at least $40,000. The maximum grant will be $100,000 for a minimum project size of $200,000.
Initially, up to ten grants will be awarded and depending on popularity of the program, another round
may be offered in 2022..
Finally, Ford mentioned the recent Climate Action at Work awards presented to ACT for Adaptation,
Urban Fuel Express for Building, Bicycle Happiness for Transportation, Haunted Book shop for Waste
Management and New Poneer for Sustainable Lifestyle.
COMMITTEE TIME:
Susan Mims said that this will be her last meeting on EDC, and expressed how much she has enjoyed
serving and getting to see new projects before they go to council. She really appreciates these
meetings. Mazahir Salih also said this would be her last meeting. Geoff said that he is proud that we
see the arts as economic development which is not the norm in the country. We have seen a lot of
projects come through and these committee members should be proud their fingerprints on that.
Those projects are paying dividends now, he said, giving the example of the Tailwinds project's $1.8
million in affordable housing fees in lieu being used to purchase 8 affordable residences in the south
districts.
OTHER BUSINESS:
None.
EDC 10.19.22 packet
page 5
ADJOURNMENT:
Salih moved to adjourn the meeting at 5:25 RM.
Thomas seconded the motion.
Motion carried 3-0.
EDC 10.19.22 packet
page 6
Council Economic Development Committee
ATTENDANCE RECORD
2020
TERM
01/27/20
07113/20
12/09/20
10/27/21
NAME
EXP.
Susan
01/02/22
X
X
X
X
Mims
Mazahir
01/02/22
X
X
O/E
X
Sal i h
John
01/02/22
X
X
X
X
Thomas
Key:
X = Present
O = Absent
O/E = Absent/Excused
EDC 10.19.22 packet
page 7
.s^02 .
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
CITY OF IOWA CITY
MEMORANDUM
Date: October 19, 2022
To: Economic Development Committee
From: Wendy Ford, Economic Development Coordinator
Re: Support for Cultural Organizations
Introduction
The City has provided financial support for several organization over the years that align with
stated Strategic Planning Priorities. Each year, they seek your recommendation to City Council
to be included in the upcoming (FY24) budget under the Community Development Assistance
line.
Background
Our arts community has played a major role in advancing social justice, racial equity, and human
rights with events programming throughout the year. We regularly invite the leadership of these
organizations to provide an update on their operations and offer information supporting a request
for continued financing. Following this memo, you will find a request letter and additional
information from each of the organizations.
With the invitation to this meeting, and in hopes of managing expectations and setting the stage
for difficulty in considering any increases in support, staff explained that City budgets are going
to be under even more pressure in FY24. Almost all stressed the need for increased financial
assistance to deal with post pandemic expense impacts due to personnel, programming, and
general operations.
Below is a table of the last 10 years' funding assistance.
(in $1000s)
Fiscal Year
14
15
16
17
18
19
20
21
22
23
Englert Theatre &
signature festivals
59
62
82.5*
90*
70
70
70
70
70
70
Film Scene &
Refocus film festival
0
35
25
15
25
25
25
25
32**
32**
Riverside
Theatre
25
20
0
16.5
15
20
20
20
20
20
Summer of the
Arts
67
67
67
67
67
67
67
67
67
67
UNESCO City of Lit &
Iowa City Book Festival
60
60
60
60
60
60
60
60
60
60
*included $20,000 for capital improvements
**included $7,000 for ReFocus. '22 was not spent.
EDG 10.19.22 packet
page 8
Englert Theater is requesting $50,000 for the operation of the theater and $20,000 for the
operation of its signature festivals which have historically included Mission Creek Festival and
more recently Witching Hour. The City has supported the theater since it was purchased and
renovated in 2004, saving the City's last historic theater. This past year, emerging from an 18-
month pandemic hiatus, has been particularly challenging to the budget as they have increased
programming by 33%, while attendance is still down 30% from pre -pandemic numbers. Englert
audiences tend to be distributed 60% local and 40% from 20 miles or more away. Those travelling
in are likely to spend more money in Iowa City on restaurants, lodging and shopping, creating a
significant visitor economic impact.
FilmScene is requesting $25,000 for operations and $10,000 in support for ReFocus Film Festival
(a $3,000 increase in festival support). FilmScene has become a mainstay in the arts and culture
scene in Iowa City. When corporate theaters closed years ago, an entertainment void remained
at a time when alcohol consumption downtown had become problematic. FilmScene opened in a
historic building that previously had been home to one of Iowa City's largest college bars. When
the Chauncey was complete, FilmScene's operation expanded into state-of-the-art facilities there.
Just as they were finding their footing in the expanded space, the pandemic hit. They attract
almost 25% of their patrons from outside the market, while enjoying a strong local, even
neighborhood draw.
Riverside Theatre is requesting City funding of $20,000. In its first full season at their new home
in the heart of downtown, they too, have increased programming and offered more educational
programming than before, while continuing to offer Free Shakespeare in City Park, which hosted
a record -breaking attendance in 2022. In its diversity and inclusion efforts, Riverside has strong
results, having employed 32% BIPOC actors in the 2021-22 season. Additionally, 48% of
performers identified as male, and 48% as female, while 4% identified as non -binary. Of the 100
artists employed in 2021-22, 79 were Iowa -based. While the opening of the new venue downtown
has been cause for celebration, the increase in paid staff and programming to fit the new venue,
the pandemic -impacted audience behavior, and the increased costs in the new home have proven
a heavy lift.
Summer of the Arts is requesting an increase from $67,000 to $80,000. Summer of the Arts
produces many cultural events every year and all are free to attend. Signature annual festivals
and events include the Iowa Arts Festival, Jazz Fest, Soul and Blues, and the Holiday Thieves'
Market. Weekly summer events include two music concert series, one downtown and one in the
northside marketplace, the Free Movie series in various locations and Music on the Move, also in
various locations throughout town, which was also recognized as a Best of CRANDIC event for
pandemic adaptation. Summer of the Arts has increased the number of events they produce and
the number of neighborhoods where events are hosted. These changes, along with the loss of
sponsorship from the University have severely impacted their budget.
UNESCO City of Literature is requesting $60,000, which includes $50,000 for operations and
$10,000 for the Book Festival. The City of Lit promotes and encourages the love of literature and
by doing so, contributes to the literary fame the City has enjoyed for decades. Noteworthy annual
EDC 10.19.22 packet
page 9
events include the popular One Book Two Book Children's Literature Festival and the Iowa City
Book Festival. The organization's reach goes well beyond our own community, however, and into
the entire state, with programs such as the Glory of the Senses for all Iowa high school kids, and
a partnership with a UI MFA program around Literary Translation. Additionally, the director, John
Kenyon, is involved in the wider UNESCO organization coordinating efforts with other world Cities
of Literature.
Recommendation
Because of the difficult budget year ahead, staff is only able to recommend level funding for each
of the organizations in FY24.
It is worth noting that each of these organizations may be eligible for an Iowa City Tourism Grant,
a new matching grant program operated by Think Iowa City for up to $30,000. Funding for this
program came through the City of Iowa City's allotment of American Rescue Plan Act dollars and
was approved by the Iowa City Council in June. Program information is at this link:
ThinklowaCity.com/lowaCityTourismGrant
EDG 10.19.22 packet
page 10
Y
oct.12, 2022MRSERE
City Council Economic Development Committee
c/o Wendy Ford
City of Iowa City
President
Jesse Singerman
410 E. Washington St.
Vice President
Iowa City, IA 52240
Nick Kaeding
To the committee:
Treasurer
Linda Farkas
On behalf of the Iowa City UNESCO City of Literature, I would like to
thank the City of Iowa City for its continued support of our organization.
secretary
The city's commitment to supporting a vibrant literary culture in our
John Culshaw
community is more critical than ever as reliable funding opportunities
have been compromised and the shifting priorities of major finders have
Board
changed the way we fund the work we do to meet the needs of the
Aron Ail
community.
Megan Alter
Alison Ames Galstad
I would like to request that you continue this funding at the same $60,000
Venise Berry
Anna Barker
level in FY23. This includes the annual partnership support of $50,000
Elsworth Carman
and $10,000 that we will earmark as support for the Book Festival. Our
Maeve Clark
other institutional partners have agreed to maintain their fundin levels in
p � g
LaTaLoach
ellee Fo kenbroc
Kellee Forkenbrock
FY24. We are then able to leverage this support to bring other funding to
Jon Green
our organization and the community.
Judith Leavitt
Lyz Lenz
The Cityof Literature works to advance its mission to promote and
p
LaTMcQueen
Karen
Karen Miller
encourage the love of literature by providing opportunities for the
Caleb Rainey
enjoyment of every genre to inspire and enrich the minds and souls of
Steve Semken
readers and writers of all ages and from all parts of our community.
Through programs like the One Book Two Book Children's Literature
Festival and the Iowa City Book Festival, we have encouraged families,
businesses and community organizations to discover and share our many
literary resources and opportunities.
We look forward to working with the council and city staff to find ways
to better leverage the significant literary assets of our community and to
continue writing the story of this remarkable city.
Sincerely,
John Kenyon Iowa City UNESCO City of Literature
Executive Director 123 S. Linn St.
Iowa City, IA 5240
(319)887-6100
www.iowacityofliterature.org
EDC 10.19.22 packet
page 11 info@iowacityofliterature.org
2021-22
Annual Report
FY22 Strategic Plan update
The City of Literature organization had a very successful year,
responding to the continuing challenges of COVID-19 with new
and existing programming, new connections, and a strong
`financial position. We are in the midst of a strategic plan for
FY2020-24 that identifies three key areas of focus. we made the
following progress on these goals in FY22.
1. Programming innovations focused on collaboration and
connecting with new communities: Explore options for
increasing engagement online, within communities not
currently reached by the City of Literature organization, and
through collaborations with related and like-minded groups.
We continued to offer hybrid
programming as long-
standing events like the Iowa
City Book Festival and the
One Book Two Book
Children's Literature Festival
blended in -person and virtual
programs. One Book Two
Book added an outdoor
component to its winter
offerings, with a partnership
with the Iowa Heartlanders ice
hockey team and a synthetic
ice rink providing a chance for
families to venture
outside while maintaining safety as the pandemic continued.
Musick offered an innovative radio play in partnership with
Riverside Theatre and Iowa Public Radio in the summer 2021, and a
return to in -person programming in the summer of 2022.
While the City of Literature's primary focus is on the local
community, several initiatives have a state-wide reach. These
include virtual readings, panel discussions and interviews
available across the state and beyond, our Glory of the Senses:
Paul Engle high school essay contest for Iowa sophomores, and
our work as a founding partner on the new Iowa Student Poet
Laureate program.
Internationally, we participated in celebrations of World Poetry
and World Translation Day with other Cities of Literature, and led
our own project, #17Booksforl7SDGs, a social media campaign to
highlight books from individual Cities of Literature that address
issues related to the UN's 2030 Strategic Development Goals. Our
director, John Kenyon, also served as coordinator for the Cities of
Literature cluster, liaising with UNESCO the other cities.
EDC 10.19.22 packet
page 12
The City of Literature has consistently employed University of Iowa students as interns, and many have gone
on to secure part-time employment with the organization. In addition, we have begun a partnership with
the UI's MFA in Literary Translation program to create an internship to better communicate residencies and
other international opportunities to the Writing University, as well as to connect our organization with non-
native English speaking and immigrant populations in the area.
2. Board effectiveness enhancements: Harness more of the talent and expertise among board
members in support of the organization through such means as establishing board committees,
developing financial modeling tools, and formalizing processes.
The organization is governed by a 20-member board, with representation by the University of Iowa (3
members), the City of Iowa City (3 members), Coralville, North Liberty, Johnson County, and Think Iowa City
(1 member each). The other at large members represent various constituencies in the community, including
business, cultural affairs, and writers.
The board undertook an ambitious slate of tasks, including a bylaws review and revision, the creation of a
stronger committee structure to oversee governance, fundraising, and outreach, and creation of a set of
financial controls to ensure the ongoing stability of the City of Literature.
3. Marketing messaging: Ensure the newly articulated mission and core values are clearly reflected in
the City of Literature brand identity and messaging, and refine the website to support critical activities
in a more robust manner.
The primary work undertaken in FY22 involved a complete
redesign of the organizations website. Currently, the City of
Literature has one main website (www.iowacityofliterature.org), as
well as separate sites for its three core events
(www.iowacitybookfestival.org, www.onebooktwobook.org, and
www.musicic.org). To better communicate that these programs are
part of the City of Literature, the new site will incorporate pages for
all of those festivals. It also will refresh the look of the main site,
offering a more user-friendly and easily navigable way for the
community to learn about the organization and its initiatives. The
new site will be launched in July 2022.
In conjunction with this launch, the City of Literature also has
reconfigured its email newsletter and will unveil this at the same
time. The product is designed to communicate more effectively about the work done behind the scenes at
the City of Literature, as well as to shine a brighter light on the area literary community. It was designed in
consultation with Meld Marketing, which awarded the City of Literature free consultation for the project.
FY23 plan highlights
We plan to return to a full slate of in -person programming for the Iowa City Book Festival, including
partnerships with the International Writing Program, the MFA in Literary Translation, and the UI Center for
Human Rights, as well as the One Book Two Book Children's Literature Festival. Events will still be streamed
and archived online when possible. We also will continue to connect through programs such as our
Community Reads of classic novels with UI professor Anna Barker.
The board will complete work to enhance the organization's committee structure to better leverage
opportunities and to streamline the operation of events. Opportunities to secure funding through new
sources also will be pursued. The outreach committee will expand on the organization's efforts to
communicate with the community, and look for ways to leverage the newly enhanced online presence. The
organization also will pursue a DEI audit and other training opportunities in this area.
EDC 10.19.22 packet
page 13
Iowa City UNESCO City of Literature
Profit & Loss
FY21 ended June 30, 2021
Ordinary IncomwExpyrow
Income
390 - In4lind Donation
391 • bwa City Public Library
392 - bwa City/Cone lvllb A. CVB
393 ACT
Total 390 In4tiod Donation
400 - Direct Public Support
410 Public Support
411 Corporate Contributions
413 - Individual, guideway Contributions
Tota1400 Direct Public Support
420 Indirect Public Support
Total 420 Indirect Public Support
430 - Investments
431 Interest -Sayings, Short -Term CD
Total 430 Investments
440 Other Types of Income
441 Webske Revenue
442 Grants
443 - Misc Income
444 Interest
sil Ithun l andiaw r aiws
Total440 Utber Types of Income
45D Program Income
452 - One Book Two Book
453 - World Book 8 Copyright Day
454 - Iowa City Book Festival
455 - Paul Engle Day
458 On the Fly
457 Music IC
45a - Story Hour
459 - Opportunity Events
Total 450 Program Income
Total Income
Expense
20 Pemonnal
21 - Salaries
22, Office Hourly
24 Payroll Taxes
25 Simple IRA Company Contributions
29 - Bank E Payroll Fees
Total 20 Personnel
30 Benefits
31 - Health Insurance
33 Llfelnaurance
Total 30 - Benefits
50 Contract Services
51 Aeeountin, Fees
52 Logo l Fees
53 Audit
59 - Other Caniract Services
Total 60 - Contract Services
Budget for
Jul YO-June July 2"was
*21 21 %of Budget Notes
8,39100
8.391.00
1D0.00%
1,S11tm
1,SOOm
10000%
500.00
500.00
10000%
10,39100
10,391.00
100.00%
115,575.OD
128.076.00
90.24%
51.D4
0.00
0.00%
24,33800
25.00000
9734%
139.962.04
163.075.00
91 43%
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10,360.40
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22.000.00
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0.00
5.000.00
0.00%
0.DO
5.000.00
0.00%
57,537.61
113,OW.00
51.01%
218,351.05
277,906.00
78,W%
97.611.12
99.000.00
98.60%
34.454.41
45.000.00
76.57%
10,218.69
10.500.0)
97.32%
2,928.24
3,2D0.00
9151%
13.00
25.03
0w%
115,212.48
157,725.00
92.07%
0.DO
0.00
D.00%
O.DD
0.00
0100%
0.DO
0.00
0.00%
9475O
1,I000O
86.14%
OM
O.90
0.91M
2.751
1.500.00
183.33%
0.DO
0.00
0,00%
3,597.50
2,600.00
14221%
Space. computers, phones
Bookkeeping cnnadi
One Beck Two Bnek
UI money came In after 8l30
Amazon Smile
EDC 10.19.22 packet
page 14
Page 1 alit
Iowa City UNESCO City of Literature
Profit & Loss
FY21 ended June 30, 2021
Budget for
Jul '20-June
July 20June
'21
21
%of Budget
Note,
60 Operations
61 Welfare Hosting
269.14
100.00
269.14%
62 Books, Subscriptions, Reference
B36.80
800.00
139.47%
63 Plunge, Malling Service
28.64
200.00
1432%
64- Printing and Copying
(LDO
0.00
0,00%
65- Of1w Supplies
61.17
50.00
122.34%
66 Printed Supplies
O.DO
0.00
000%
67 Rent, Telephone, Equipment
B,581.69
B.Nl.w
9545%
Folded Zoom into His
Total 60 Operations
9,777.43
9,941.00
9835%
70 Other Types of Expenses
71-Incmance-Liability,DandO
3,059.DO
3.400.00
89.97%
Total7B Offer Typesof Expenses
2,991DO
3.400.00
0797%
80 Facilities B Equipment
82 SoBware & Upgrades
530.00
500.00
10600%
05 payroll subscription
84-Hardware
O.Do
0.00
000%
B9 Depreciation&Amartlxatlon
0.D0
0.00
Duo%
Total80 Facilftiss &Equipment
53 w
500.00
10600%
90 Business Expenses
91 Business Registration Fees
0.D0
MIND
0.00%
92, Membership Dues
97200
1,200.00
81 00%
Chamber membership
93 Fundraising Expanses
1,135.15
1,500.00
7568%
99 Miac Expenses
2422.59
250.00
%9 Of%
Beef planning
Total 90 - Business Expenses
4,528.74
3,050.00
145d2%
120 - Organization Promotion
121- TravellBusineas Meetings
235.DO
1.500.00
0.00%
Book conferences(pre-ICBF)
In Promo MaterialslBrochures
O.DO
500.00
0.00%
123 PromoOonal Items
0.00
0.00
0.00946
124 - Local Promotion
1,250.00
3.350.00
3731%
125 International Promotion
O.DO
500DO
000%
124- W.BeHB DoaignlMsiurnance
7.797.07
100.00
7797.07%
Prepay for FY22 costs
127- Brand Development& Messaging
2,400.DO
2.400.00
10000%
Sarah. social media
128 ProgramlEvent Promotion
O.DO
0.00
000%
Total 120 0rganiza0on Promotion
11,882.97
8,350D0
13992%
15D Program Adminiatation
152 - One Book Two Bock
573.87
18.000.00
3.19%
153 • World Book & Copyright Day
O.DO
0.00
0.0056
154 - Iowa CHy Book Fi aOval
11,181.70
28,000.00
39 93%
155 Paul Engle Day
19410.00
20,000.00
9705%
156 Onthe Fly
0.00
0.00
0.12I%
157 Music IC
9,472.50
25.000.00
37.89%
158 - Story Hour
0.D0
0.00
D OM
159 - Opportunity Programs & Events
0.D0
1.D00.00
000%
Tota1150 Program Administration
10.638.07
92,000.00
44.17%
Tell Expanse
219,059.17
277,566.00
76.92%
Net Ordinary Income
-708.12
400
Page 2 of 2
EDC 10.19.22 packet
page 15
Iowa City UNESCO City of Literature
Profit & Loss
FY22 ended June 30, 2022
Ordinary IncumwExpsrow
Income
390 - In40nd Donation
391 • bwa City Public Library
392 - bwa City/Cou lvllb A. CVB
393 ACT
Total 390 In4tiod Donation
400 - Direct Public Supped
410 Public Support
411 Corporate Contributions
413 - Individual, guideway Contributions
Total 40 Direct Public Support
420 Indirect Public Support
Total 420 Indirect Public Support
430 - Investments
431 Interest -Sayings, Shod -Term CD
Total 430 Investments
44D Other Types of Income
441 Webske Revenue
443 Grants
443 - Misc Income
444 Interest
sil Ithuchandiaw r aiws
Total440 Utber Types of Income
45D Program Income
452 - One Book Two Book
453 - World Book 8 Copyright Day
454 - Iowa City Book Festival
455 - Paul Engle Day
456 On the Fly
457 Music IC
45a - Story Hour
459 - Opportunity Events
Total 450 Program Income
Total Income
Expense
20 Pemonnal
21 - Salaries
22, Office Hourly
24 Payroll Taxes
25 Simple IRA Company Contributions
29 - Bank 8 Payroll Fees
Total 20 Personnel
30 Benel
31 - Health Insurance
33 Llfelnsurance
Total 30 - Benefits
50 Contract Services
51 Aeeountin, Fees
52 Logo l Fees
53 Audit
59 - Other Caniract Services
Tidal SO - Contract Services
Budget for
Jul 41-June July 214mrs
*22 22 %of Budget Netos
8,39100
6.391.110
1W. 0%
1,500-oil
1,500.w
10000%
50010
501
10000%
10,391.W
1g391.00
100.00%
141,150.DO
128.650.00
109.72 %
139.99
0.00
0.00%
22,513.15
25,000.00
9005%
163,803.14
153.650.00
106 61 %
0.00
0.00
0.00%
12.10
2W.00
0.00%
12.10
250.00
4.84%
all
(i
0.110%
000
0.00
0.00%
273.62
0.0)
0.00%
149.40
250.00
59.76%
521.15
1=00
52AM
944.17
1,250.00
75.53%
7,448.91
23.000.00
32.39%
0.00
0.00
0.00%
23,629.w
33,000.00
71.61%
20,000.00
25,OD0.00
80.00%
000
0.00
0OM
21.750.00
22.000.00
96.81
0.00
5.000.w
0.00%
0.D0
0.00
0.00%
72,828.B1
108,000.00
67.43%
247,97922
273,541.00
9068%
100.539.36
100.500.00
100.04%
34,438.70
40.000.00
86.10%
10,440.39
10.500.00
99.43%
3,D18.OB
3,203.03
9425%
all
25.00
000%
148,434.53
154,225.00
96.25%
000
0.00
D.00%
0.D3
0.00
00M
0.D0
0.00
0.00%
781
11MDo
7129%
0J10
0.00
000%
0.D0
2.500.00
0.00%
0.00
0.00
0 00 %
78420
3.111
21.78%
Space. cmnputers, phones
Bookkeeping cnnadhing
One Beck Two Bnek
Includes 01 FY24 W payment
EDC 10.19.22 packet
page 16
Pagel of 2
Iowa City UNESCO City of Literature
Profit & Loss
FY22 ended June 30, 2022
60 Operations
61 Websde Hasting
62 Books S.1tacriptions,Reterence
63 Poamge, Melling Service
64 - Printing and Copying
65 - Office Supplies
66 Printed Supplies
67 Rent, Telephone, Equipment
Total 6g Operations
70 Other Types of Expenses
71 - Insurance -Liability. D and O
TotalTO Other Types of Expenses
80 Facilkfes&Equipment
82 SuRwan & Upgrades
84 - Hardware
89 Depreciallon&Amartlxation
Total 80 FacilHias & Equipment
90 Business Expenses
91 Business Registration Fees
92, Membership Dues
93 Fundraising Expanses
99 Rise Expenses
Total 90 - Business Expenses
120 - Organization Promotion
121 - TravellBuaineas Meetings
In Promo MaterialslBrochures
123 PromoOonal Items
124 - Local Promotion
125 International Promotion
124 - Wobahe Designiklaintenance
127 - Brand Development & Messaging
128 ProgramlEvent Promotion
Total 120 0rganizanon Promoton
15D Program Administration
152 - One Book Two Book
153 • World Book & Copyright Day
154 - Iowa CHy Book Fas6val
155 Paul Engle Day
156 On the Fly
157 Music IC
158 - Story Hour
159 - Opportunity Programs & Events
Tota1150 Program Administration
Total Expanse
Budget mr
Jul'21 June July 2Wune
'22 22 %of Budget Notes
122.29
100.00
122.29%
13M.13
Sol
142.52%
226.28
200.00
113.14%
0.D0
0.00
0,00%
0.00
50.00
0.00%
56.26
0.00
000%
8.581.68
8.9B1.00
9545%
9'"1."
BMW
9900%
4,724.D0
3.100.00
152.39%
4,724.00
3.10000
15239%
W8.00
50000
13360%
0.00
0.80
000%
0.D0
0.00
0 00%
668.N
tog
13350%
Dog
100.00
0.00%
380.Dg
1,00g.00
3800%
1,119.41
1,25g.00
8955%
246.32
250.00
N W%
1,A6.73
2,800.00
57.14%
1,806.49
2.000.00
9032%
0.00
50(1.00
000%
0.00
0.00
000%
23000
3,350.00
687%
15-49
500.00
3.10%
26.98
500.00
5.20%
2.000.00
2.400.00
6333%
0.D0
0.00
000%
4,07TIN)
9,250.00
"09%
6,888.77
1&.D00.00
38.16%
0.D0
0.00
0.00%
8p37.86
25,00g.00
3375%
2,5300g
25,00g.00
10 12%
0.00
DOD
0.00%
12,3415.3fi
21.000.00
58.79%
0.D0
C.00
0.00%
ZLN
500.w
4.51%
30.204.55
89,500.00
33.75%
2U0,480.61
272,716.00
73.51%
Net Ordlnary Income 47,498.61 025
WN Prim deferred to FY24
Ineludes additional UI payment and
defamed Engle Pry uAllling
-S38,750
EDC 10.19.22 packet
page 17
Page 2 of 2
October 13, 2022
Economic Development Committee:
Thank you for your consideration for support of The Englert Theatre. The City's investment in our organization
provides critical support as we continue on our mission to inspire and activate positive community growth through the arts.
Consistent with historical support, we request funding in the amount of $70,000 for consideration in City of Iowa City
budget for fiscal year 2024.
This year, we successfully reopened our doors to patrons following our 18-month closure and announced an incredibly
robust calendar of events. In fact, we've increased our programming by 33%, producing even more events to attract both
local and non -local patrons to downtown Iowa City. What's more, we've seen an even larger percentage of our patrons
visiting from out -of town, with 24.59% traveling more than 50 miles to visit our historic theater. We're proud to bring
non -local visitors to the City where they contribute greatly to the local economy through shopping, accommodations,
and meals.
While we've increased the number of Englert produced events dramatically, ticket sales have yet to rebound to fully pre -
pandemic levels and we're currently seeing average attendance down by 30% compared to 2019. As our programmatic
revenue continues to encounter pandemic related volatility, support from our partners becomes even more crucial. The
continued downturn has and will reduce our ability to invest in some types of programming, however, we continue to
believe that ticket sales will rebound fully over the next 12-18 months.
As we look toward 2023, we're actively working to increase operational efficiency and re-establish our programmatic
vision to ensure that we have a good mix of diversity, cachet, and impact within our calendar. With the City's partnership,
we're confident that the future of The Englert and the Iowa City Arts is bright.
Enclosed, you'll find our impact report and financial update. We appreciate your consideration of our funding request.
With gratitude,
John Schickedanz
Executive Director
ENGLERT.ORG 1 221 E. WASHINGTON ST. 1 319.688.2653
EDC 10.19.22 packet
page 18
IMPACT REPORT
2022 YTD
Programs
• 50+ Englert-presented events at our historic theater
• 50+ Rentals and collaborations with area partners
60+ Englert-presented events at other venues in Iowa City
Plus these special events:
Mission Creek Festival: Music & Literature
• Witching Hour: multidisciplinary festival
Acting Oud: Youth theater arts education
• Iowa City Downtown Block Parry (main stage booking)
• North Liberty Blues & BBQ (main stage booking)
Ticket Sales
• Breakdown of Ticket Sales by Distance
• <5 Miles: 51.30%
• 5 - 20 Miles:10.81
20 - 50 Miles:1429%
50 - 100 Miles: 9.%%
• 100 - 500 Miles:11.39%
• >500 Miles: 228%
• Economic impact by local patrons(within 20 Miles): $276,586*
• Economic impact by non -local patrons, not including tickets (greater than 20 Miles): $342,456*
Artists & Staff
634Iowa Artists Payments
28 5 Non -Local Artist Payments
8 Full Time Staff Employed
53 Part Time Staff Employed
Our programs support over 200 local artists and provide a meaningful impact to the local economy through salaries
and wages.
Through student pricing and off -site programming we were able to continue our efforts to increase access to the arts
within the community.
*Based on national averages from Americans for The Arts AEPS. These numbers consist of additional spending by patrons while attending performing arts
events. Does not include the price of admission or additional purchases made at the venue. Local patrons are those who travel less than 20 miles to the event.
EDC 10.19.22 packet
page 19
2022 YTD FINANCIAL REPORT
PROFIT/LOSS STATEMENT
Income
Fundraising/Grants
Friends Program
Sponsorships
G ra nts
City of Iowa City
Events - Englert
Events - Gabes/Trumpet/Wild
Events - Offsite
Rental Events
Festivals
Venue Fee
Total Income
Expenses
Administration
Marketing
Building
Fundraising Expenses
Personnel
Events - Englert
Events - Gabes/Trumpet/Wild
Events - Offsite
Rental Events
Festivals
Non -Operating (Interest)
Total Expenses
Profit/(Loss)
Aug Actual Aug Budget Last Aug Aug YTD Actual Aug YTD Budget Last YTD Aug
$12,835
$14,569
$15,599
$182,777
$181,301
$198,994
29,000
7,500
2,500
101,405
60,000
86,786
2,465
0
134,500
5,583
22,500
819,868
0
0
0
70,000
70,000
70,000
100,039
216,710
726
724,394
867,681
14,185
420
3,240
0
6,585
10,698
0
2,500
62,596
0
5,920
266,135
23,792
234
6,000
4,522
59,132
48,000
25,369
0
0
0
73,809
81,500
27,609
15,441
23,375
3,556
86,485
93,490
23,793
$162,934
$333,990
$161,403
$1,316,090
$1,701,305
$1,290,396
$5,229
$3,150
$5,535
$55,370
$25,025
$33,228
4,583
4,167
3,071
44,045
42,336
18,443
12,800
7,488
7,515
71,862
52,410
39,938
1,649
100
59
15,525
26,675
30,563
68,591
75,336
42,181
557,822
586,538
333,582
82,592
184,176
6,135
583,390
681,982
33,201
409
2,750
0
6,188
7,850
0
253
48,190
0
253
200,608
0
0
0
0
185
0
1,609
0
0
0
206,448
214,900
75,407
0
1,543
1,228
1,172
10,286
9,771
$176,108
$326,900
$65,724
$1,542,261
$1,848,610
$575,742
($13,173) $7,090 $95,679
($226,171) ($147,305) $714,654
EDC 10.19.22 packet
page 20
2021 FINANCIAL REPORT
PROFIT/LOSS STATEMENT
Income
Dec Actual
Dec Budget
Last Dec
Dec YTD Actual
Dec YTD Budget
Last YTD Dec
Fundraising/Grants
Friends Program
$96,281
$66,768
$68,579
$363,426
$207,104
$273,214
Sponsorships
0
0
10,492
93,786
100,157
92,487
Grants
67,520
134,500
122,000
1,264,072
294,000
210,000
City of Iowa City
0
0
0
70,000
70,000
70,000
SGE Income
0
0
0
0
0
74,961
Events -Engl ert
108,843
1,500
24,248
436,229
19,930
226,332
Events -Mill/Gabes
0
0
0
1,535
0
3,236
Events-Offsite
0
0
0
23,792
0
2,763
Rental Events
(218)
1,200
31
41,493
13,137
15,830
Festivals
1,121
0
0
31,456
16,345
3,820
Venue Fee
12,511
10,500
987
61,398
41,070
20,249
Total Income
$286,058
$214,468
$226,337
$2,387,187
$761,743
$992,892
Expenses
Administration
$8,457
$4,942
$2,518
$71,672
$61,501
$48,088
Marketing
4,663
1,106
2,094
39,490
20,070
46,413
Building
8,612
5,743
6,439
78,538
64,220
66,679
Fundraising Expenses
19,996
9,575
576
59,973
21,194
22,695
Personnel
63,881
35,858
38,514
573,378
470,916
507,692
Events -Engl ert
70,152
2,100
11,475
351,396
25,404
139,852
Events-Mill/Gabes
0
0
0
3,502
0
2,834
Events-Offsite
0
0
0
0
0
0
Rental Events
0
0
0
1,609
0
163
Festivals
290
0
11,780
115,141
50,100
60,547
Non-Operating(Interest)
1,165
1,200
1,233
14,543
14,467
16,846
Total Expenses
$177,217
$60,524
$74,629
$1,309,242
$727,872
$911,809
Profit/(Loss)
$108,841
$153,944
$151,708
$1,077,945
$33,871
$81,083
$127,183
a dj.stedf.,$894K SVOG,$57K ERC
EDC 10.19.22 packet
page 21
REF
FILM
Cus
FESTIVAL
FilmScene
CITY FUNDING REQUEST
October 12, 2022
EDC 10.19.22 packet
page 22
SCIENE
October 12, 2022
City of Iowa City Economic Development Committee,
Thank you for your consistent support of the arts, and FilmScene in particular as we engage our mission to
challenge, inspire, educate, and entertain our diverse communities through the shared discovery of film.
The last year has been a challenge for arts organizations around the country. Thankfully, we live in a
community that supports its cultural institutions, and that community and civic support has kept us going.
Over FY 2020 and 2021, our operational earned income of $708k fell $1.2M short of our budget of $1.9M
because of pandemic impacts. This shortcoming has only been alleviated by government grants and the
aforementioned contributed income support from city and community. As we move into our new fiscal year,
and the pursuit of stabilized income streams, su000rt from the City of Iowa City remains foundational.
FilmScene has welcomed 57,000 patrons over the prior 12 months. While this is still below pre -pandemic
levels, our numbers, we have outpaced our industry peers by 10%. We believe our strong numbers, at a
challenging moment, are a testament to our persistent community engagement efforts.
Among those efforts we engaged in this year, we...
• Expanded our summer camp to a record number of students (165) while maintaining our
commitment to fulfilling 100% of scholarship requests ($51k) for families with a self -identified need;
• Again partnered with Iowa City Parks & Recreation on FilmScene in the Park, a free -to -the -public
outdoor cinema series that will serve more than 2000 community members in 2022;
• Concluded a strategic planning initiative and arts access survey to ensure we serve all populations
in our growing and diversifying community;
• Launched Community Collaborations, a series providing financial resources to partnering nonprofits
and community organizations to host screening mission -aligned screening events;
• Launched the first Refocus Film Festival, a four -day event with attendance over 2,100 that
generated a significant number of out of market visitors
We hope to again return to attendance in the 70,000 range next year. Using data from Americans for the
Arts and the Art House Convergence, this calculates into a $2.1 Million economic impact on our local
economy in the next fiscal year proving again how crucial the arts are to the businesses that surround us.
Consistent with the City of Iowa City's past support, and in recognition of our future impact despite the
challenges of the moment, FilmScene is requesting level funding of $25,000 in annual operational support in
2023, and an increase (as previously requested) to a $10,000 commitment for Refocus Film Festival.
The City of Iowa City's financial and advisory support has been critical to our growth and sustainability. We
are deeply grateful for this remarkable community we call home.
With gratitude,
+LA4��
Andrew Sherburne,
FilmScene Cofounder and Executive Director
EDC 10.19.22 packet
page 23
FILM
SCENE
Financial and Growth Review — FilmScene
1. 2018-2021 Multi -Year Financial History
2. 2022 Year -to -Date
3. 2023 Forecast
4. Attendance and Membership Figures 2013-2023
ReFocus Festival Reoort
1. Festival Overview
2. Festival Attendance Data
3. 2022-24 Budget
EDC 10.19.22 packet
page 24
FILM
SCENE
Financial Report & Forecast 2018-2023
2018
2019
2020
2021
2022
2023
PROFITILOSS
STATEMENT
Budget
Aug YTD
Actual
Aug YTD
Budget
Forecast
Contributed Income
Membership
$155,985
$220,749
$112,320
$199,935
$258,328
$162,030
$151,773
$268,340
Individual Giving
47,074
32,843
97,738
53,403
60,994
31,451
37,372
43,429
Sponsorship
69,597
62,116
37,486
39,438
60,178
43,428
45,178
66,000
Grants
22,500
24,763
22,184
100,907
41,000
35,000
35,000
41,000
City of Iowa City
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
Sub -Total
$320,156
$365,471
$294,728
$427,458
$445,500
$296,909
$294,323
$443,769
Pandemic Relief Income
COVID Relief
$-
$-
$164,900
$447,572
$102,087
$102,087
$102,087
$0
Operational Income
Programming
377,339
409,393
128,545
186,394
546,166
271,831
346,238
607,569
Concessions
187,762
200,108
103,026
149,254
345,474
173,965
217,541
422,562
Festival
-
-
-
69,858
9,410
14,000
90,244
Other
64,950
78,285
65,297
121,040
175,237
139,714
130,191
141,873
Sales Tax
-37,390
-39,732
-19,126
-26,332
-59,706
-29,300
-37,401
-58,136
Sub -total
$592,661
$648,054
$277,742
$430,356
$1,077,029
$565,620
$670,569
$1,204,112
Total Income
$912,817
$1,013,524
$737,370
$1,305,386
$1,624,616
$964,616
$1,066,979
$1,647,881
Expense
Facilities
$92,042
$128,627
$213,324
$237,813
$206,797
$143,528
$144,455
$204,312
Staffing
344,824
459,100
387,286
494,127
724,224
466,271
474,448
728,443
Programming
224,129
261,858
105,787
87,914
251,085
125,927
159,215
280,653
Operations
125,167
153,559
120,154
218,445
401,206
203,385
223,741
394,737
Festival
-
-
-
70,500
-
-
90,500
Education
23,660
39,945
17,152
25,392
25,889
38,583
24,645
29,000
Other
9,101
9,642
2,761
5,789
8,693
3,204
1,714
10,000
Total Expense
$818,923
$1,052,730
$846,463
$1,069,480
$1,618,394
$980,898
$1,028,218
$1,737,645
Operating
Profitl(Loss)
$93,894
-$39,206
-$109,094
$235,906
$6,222
-$16,282
$38,761
-$89,764
EDC 10.19.22 packet
page 25
FSC�ENEl
Impact Report & Forecast 2013-2023
Attendance and Membership Growth
Attendance — Membership
40,000
0
r1ON� `LO^� `Lp^� `LO^6 `LO^•, `LO^� `LO^p� rP rP O`y O`V`�%•
ti ry
Economic Impact
$2,500,000.00
$2,000,000.00
r) $1,500,000.00
m
a
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U
o $1,000,000.00
C
0
U
W
$500,000.00
$0.00
* Pandemic impacted year ** Current pace ***Projected data
2000
1500
1000
U
EDC 10.19.22 packet
page 26
SCIENE
REFOCUS
FILM FESTIVAL
Year One Recap
October 6-9, 2022
Anticipated attendance: 2,100+ admissions
Year Two Goals
October 2023
Anticipated attendance: 3,000+ admissions
Description: The Refocus Film Festival is a four -day festival that celebrates the art of adaptation.
Through thoughtfully curated short and feature film programming, multidisciplinary performances by
local artists, and opportunities to make personal and professional connections, Refocus brings to Iowa
City a vibrant, wholly unique annual festival that spotlights source material —literature, journalism,
photography, stage production, music, comedy, podcasts and more —and presents its evolution of
voice, perspective and medium. At Refocus, lenses shift and stories are retold.
Mission: As an annual festival, Refocus exists to celebrate the art of adaptation, and explores the
relationships between art forms, evolution to the big screen, and the conversations that creates
between artistic voices. Refocus is a home for storytellers of all kinds, an immersive experience for
visiting filmmakers and local artists alike to leave their mark on the audience in new ways.
Vision: Refocus strives to be a unique festival in the national landscape, dedicated to the art of
adaptation, and one that is authentically Iowa City. By embracing our rich literary and artistic
communities and our ever-growing cinematic scene, Refocus balances its programming by spotlighting
local artists alongside visitors to our town, a city of literature aspiring to be the greatest small city for the
arts.
EDC 10.19.22 packet
page 27
FILM
SCENE
REFr,�CUS
FILM FESTIVAL
Festival Attendance Data
Of the 2,100 tickets, 1,679 were trackable based on zip code. 1,298 tickets were sold to patrons in the
downtown area code or an immediately adjacent area code. 23% of trackable attendance came from
outside the market, representing 22 states.
WA� WT
OR ID
wV
NV LET
AZ I NM
+ Hawai'i
Sales By State / Province
ME
SD
VFJH
NY
NE ( FA C70�
..`elL IF! OH NJ
li MO 'NV. MO
KY VA
OK TN NC
Sc
� MS AL GA
� LA I i �
7 FL
v
750 km
D==�
450 mi
Quantity
0
1-1
O
1-2
O
2-4
O
•-5
O5
7
O
7-19
O19-
1.600
Amount
SD- SD
e SD-S13
0 $13 - S27
O S27 - S39
O S39 - S51
O S51 - S87
e S87 - S7,7DD
A
EDC 10.19.22 packet
page 28
FILM
SCENE
REFr,llICUS
FILM FESTIVAL
This budget is compressed into single income and expense line items on FilmScene's operational budget
Refocus Draft Budget
Year 1 (2022)
Year 2 (2023)
Year 3 (2024)
Revenue
Ticket sales
$11,358
$12,494
$20,444
Pass sales
$7,500
$11,250
$16,500
Concessions
$8,000
$12,000
$16,000
Other revenue
$1,000
$2,000
$5,000
Sponsorship
$30,000
$30,000
$30,000
Additional grant funding
$5,000
$7,500
$10,000
City of Iowa City request
$7,500
$10,000
$12,000
Film entries
$0
$6,000
$8,000
TOTAL REVENUE
$69,858
$90,244
$117,944
Expenses
Programming & engagement
$15,000
$15,000
$20,000
Festival staff
$12,000
$20,000
$30,000
Marketing & outreach
$10,000
$12,500
$15,000
Infrastructure (signage, tech)
$8,000
$4,000
$2,000
Administrative staff
$10,000
$15,000
$20,000
Artist travel & hospitality
$10,000
$15,000
$20,000
Other expenses (merch, printing)
$5,000
$7,000
$9,000
Documentation & photography
$1,500
$2,000
$2,500
TOTAL EXPENSES
$70,500
$90,500
$118,500
NET I (LOSS)
($642)
($256)
($556)
EDC 10.19.22 packet
page 29
W
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119 E College St.
Iowa City, IA 52245
(319)887-1360
BOARD OF DIRECTORS
Amy Kanellis, Chair
Uri Lessing, Vice Chair
Connie Alt
Sarah Cavanaugh
Wallace Chappell
Lois Cox, Past Chair
Derek Logas
John Loomis
Stephanie Manning
Ana Merino
Mornie Saeugling
Mel Schlachter
Cynthia Schmidt, Past Chair
James Throgmorton
Derek Willard, Past Chair
Weiiing Wu
Laurie Zaiger
October 12, 2022
Council Economic Development Committee
City of Iowa City
410 E. Washington St.
Iowa City, IA 52240
Dear Economic Development Committee,
We would like to request that the City consider $20,000 in
funding for Riverside Theatre for its FY 2024 budget.
This support will help sustain Riverside Theatre through its full
mainstage season at our home in the heart of downtown, in
addition to providing a financial foundation for Free
Shakespeare in Lower City Park. It continues to be our fervent
belief that accessible, inclusive theatre is a keystone
component to a thriving artistic community, and an essential
part of what makes Iowa City such a vibrant and enriching
place to live.
The attached pages briefly describe our current and upcoming
plans, including our increased programming, rapid growth in
educational offerings, and continued dedication to increasing
representation onstage.
Thank you for considering this request. We're grateful for the
City's longtime support of Riverside Theatre.
If you have any questions, please don't hesitate to reach out.
With gratitude,
Adam Knight
Producing Artistic Director
Riverside Theatre
Aaron Stonerook
Development Director
Riverside Theatre
EDC 10.19.22 packet
page 30
11
RIVERSIDE THEATRE
FUNDING REQUEST
October 2022
Executicc Summary
Riverside Theatre is requesting renewed support from the City of Iowa City in the amount of $20,000 for
the City's upcoming FY2024. This amount is the same amount requested and granted in each of the last
five fiscal years. Over those five years, Riverside Theatre has not only opened a new venue, but also seen
rapid growth in budget, staffing, and community offerings. This funding would provide much -needed
mission support as the theatre continues to grow and fill a more robust role in Iowa City's cultural fabric.
The crowning moment of Riverside's 2021/22 season was the opening of a new venue in the heart of the
Pedestrian Mall on February 4th, 2022. This new cultural space opened with the world premiere of Eden
Prairie, 1971 by Mat Smart, showcasing Riverside's increased artistic capabilities and audience capacity.
The remainder of the season capitalized on that growth. Cabarets, lobby performances, and the largest
mainstage show the company has ever produced capped a season of radical growth and change. Summer
2022 saw the continuation of Riverside's Free Shakespeare program in Lower City Park, where the
company produced Henry V featuring a female -identifying performer in the titular role and welcomed the
most attendees yet to Free Shakespeare: 2,271 over 11 performances. Riverside's professional classical
productions, free from financial barriers to entry, are a cornerstone of the vibrant cultural scene that
makes Iowa City stand out as a regional leader in the arts. City funding is now even more essential in
narrowing the gap between rising expenses for these productions and the earned revenue received.
Riverside Theatre's new venue allows for increased collaboration and community impact across the
board, and those opportunities are beginning to take shape. From hosting fundraisers for other local
non -profits, participating in festivals such as Mission Creek, and expanding educational offerings and
supplemental events in the new West Family Lobby, Riverside is now poised for years of growth and
artistic leadership unprecedented in the history of the organization.
EDC 10.19.22 packet
page 31
2021/22 SEASON HIGHLIGHTS
Attendance Summary
- 4 mainstage productions and one off -site production, serving a total of 4,057 patrons. Two
productions opened during the height of the Omicron wave; audience numbers fell 20% below
pre -season projections.
- 3 cabaret weekends with 2 performances each, serving a total of 218 patrons and employing 29
local artists.
- Henry V in Lower City Park, serving 2,271 attendees with no financial barrier to entry
Partnerships
Partnered with University of Iowa Library Gallery to present The Grand Inquisitor in
October/November 2021 as part of their Dostoevsky at 200 exhibit.
Served as a venue for Mission Creek Festival, hosting 7 concerts over three nights.
Eden Prairie, 1971 was a National New Play Network Rolling World Premiere. Subsequent
productions of this play will occur at New Jersey Repertory Company and Butterfly Effect
Theatre of Colorado.
- Eden Prairie, 1971 included a collaboration with FilmScene for a pre -show screening of The
Boys Who Said NO!, a documentary about the macro -scale events that give rise to the action of
the play.
Increased Emnlovment_ Diversity_ and Gender Parity
Onstage, Riverside maintained growth over the last five seasons in diversity, moving from 6% BIPOC
actors in 2017/18, to 23% in 2018/19, 27% in 2019/20, 28% in 2020/21, and 32% in 2021/22.
In 2021/22, 48% of performers were male -identifying; 48% were female -identifying; 4% were non -binary
or gender nonconforming.
100 artists were employed in 2021/22, including 79 Iowa -based artists.
Education
Produced Will Power series entirely online as a series of webisodes with accompanying literature.
Free Shakespeare
2,271 attendees over three weekends
Audience surveys indicate that around 50% of attendees were attending Free Shakespeare for the
first time
Earned Income/Production Expenses
Earned income fell short of expectations in 2021/22. This was largely due to the continuing effects of the
COVID pandemic on audience behavior. Select performances were designated as 50% capacity and, in
keeping with then -industry standards, vaccine cards were checked at the door and masks were required.
2
EDC 10.19.22 packet
page 32
The productions that sold best were "known" scripts: Natasha, Pierre & The Great Comet of 1812 (a
Broadway musical based on War and Peace) and The Complete Works of Jane Austen, Abridged. Newer,
lesser known plays underperformed. Since it is part of Riverside's mission to showcase new voices in the
American Theatre, this trend presents challenges to the organization moving forward.
Expenses also exceeded budget as cost of construction materials skyrocketed and additional COVID
precautions meant additional production personnel, such as understudies and COVID safety officers.
Riverside Theatre's 2022/23 season will build on the success of our first partial season in the new theatre,
while acknowledging the challenges all theatres still face. The season began with the world premiere of a
new play by local playwright and performer Megan Gogerty. The rest of the season is slated to include
award winning plays and innovative lobby programming, as well as special events and gatherings
produced by Riverside and by our community partners.
As Riverside continues to grow into its new role as a cornerstone of the downtown community, it is the
company's intention to provide more opportunities for the community to engage with the performing arts
in ways beyond simply attending the occasional show. These opportunities will include improv
workshops targeting specific professions, open rehearsals to allow interested patrons to observe how
professional theatre is made, and a completely restructured Will Power program that will bring teaching
artists back into Johnson County schools for the first time since before the COVID pandemic.
Growth like this carries risks and structural needs. New staff positions have been created in 2022/23 to
accommodate this growth: 1) a Technical Director to accommodate the needs of mainstage productions
and supplemental events; 2) an Education Coordinator to spearhead the expansion of Will Power and the
creation of new educational programs. These salaried positions will further professionalize the artistic
experience at Riverside, increase the number of artistic administration jobs within our City, and allow the
theatre to grow as a resource for the community.
Earned revenue in recent years has comprised less than 40% of Riverside's total annual revenue. While
this percentage is not rare in the not -for -profit theatre industry -- and is specifically driven by Riverside's
commitment to free summer Shakespeare programming -- Riverside aims for a more versatile revenue
stream while also increasing the number of patrons in this new phase of operations. Increased
programming, increased space rentals, and the addition of adult educational opportunities aim to achieve
this goal.
Goals
- Maintain and expand gender parity and diversity in all roles and positions
- Increase permanent staffing
- Increase the number of events in which patrons can engage with the arts
- Meet attendance goals through increased marketing and outreach
3
EDC 10.19.22 packet
page 33
Local Arts Partnerships
- Fihnscene (The Flick -programming and promotional cross -over) -December 2022
- The Englert Theater (Mission Creek Festival) - April 2023
Increased Educational Proeratnmina
- Expanding the Will Power program by coordinating with area instructors, crafting materials to
suit their needs and bringing teaching artists back into classrooms for the first time since the
beginning of the COVID 19 pandemic.
- Offering improvisation classes tailored for specific professions and organizations
Increasing audience engagement with discussion salons, talkbacks, and panels featuring experts in
relevant subject matter
Production hiehli¢hts:
Chipmunk'd: a world premiere written and performed by Megan Gogerty, local writer, teacher,
and comedian.
The Weir by Conor McPherson, winner of the Olivier Award for Best New Play. Special events
include talkbacks with cast and crew; a panel discussion with the Iowa City Ghost Hunters, a
local team of paranormal investigators; and an Irish folk -concert by local band Coppers & Brass.
The Flick by Annie Baker, winner of the Pulitzer Prize in 2014. Cross -promotion and production
with FilmScene, including talkbacks with film experts and partner presentations of 35mm films.
A Walk in the Woods by celebrated playwright Lee Blessing, directed by Riverside Founder Ron
Clark. This play tells the story of arms negotiators — one American, one Russian — during the
height of the Cold War. Blessing received his MFA in playwriting from the University of Iowa.
Educational opportunities tied to this show include collaboration with local high -school -level
international relations and debate programs, as well as panel discussions related to US -Russian
relations and nuclear nonproliferation.
Fefu and Her Friends by Maria Irene Fom6s, one of the seminal plays of the 20th century, an
experimental work that explores feminism and sexuality through the intimate lives of eight New
England women in the 1930s. A unique audience experience in which the audience travels
between five different performance spaces. Directed by Juliana Kleist -Mendez.
Free Shakespeare in Lower City Park
- Present one full production in July, 2023, with 11 performances over three weeks.
Maintain Free tickets for all
4
EDC 10.19.22 packet
page 34
BUDGET SUMMARY (OPERATIONAL)
INCOME
FY20
FY23
Budget
Earned Income:
Ticket Sales
Subscription/Memberships
47,106
20,208
20,414
36,000
General
70,584
13,659
95,609
192,745
Subtotal Ticket Sales
117,690
33,866
116,023
228,745
Advertising Revenue
5,915
-
-
-
Concessions
5,254
13,256
20,844
27,897
Education
1,225
-
-
8,000
Rentals
1,180
179
3,380
7,500
Other
3,009
2,000
8,012
17,192
Total Earned Income
134,272
49,301
148,259
289,334
Contributed Income:
Contributions
Individuals
153,572
124,585
115,129
135,500
Business/Organizations
35,651
30,957
39,965
48,400
Capital Campaign
-
99,463
123,793
Grants
82,500
229,299
133,833
159,500
Events/Raffle
4,675
-
9,420
20,000
Total Contributed Income
276,398
384,841
397,810
487,193
TOTALEWOME
410,670
434,141
546,069
776,527
EXPENSES
Wages+Benefits
137,603
156,917
292,405
341,403
5
EDC 10.19.22 packet
page 35
Artistic
69,524
97,746
154,655
154,316
Production
20,437
20,895
40,534
66,136
Education
668
8,025
6,650
9,000
Marketing
19,474
18,593
30,077
23,000
Patron Services
21,478
17,993
57,003
23,000
Administration
21,246
22,055
23,246
26,100
Development
4,367
5,026
6,958
6,200
Facility
70,606
31,387
101,863
115,372
TOTAL EXPENSE
365,402
378,637
713,391
776,527
NET INCOME (LOSS)
45,268
55,504
(167,322)
-
For the last 41 years, Riverside Theatre has been bringing thoughtful, serious, professional theatre to Iowa
City, and the 22/23 season is poised to be a historically formative one as the theatre takes up the mantle of
a cornerstone artistic institution in the heart of downtown. In tandem with increasing staffing, operations,
and expanding our production calendar, the new theater has further cemented Riverside's role as the
keystone employer for local theatre artists, and as a destination for audiences seeking serious theatre in
the region. The theatre's expanded educational operations and growing staff will provide further resources
to the community and be a boon to schools, businesses, and individuals.
Nevertheless, serious challenges remain. Riverside cannot sustain current operations without building
additional revenue sources and seeking increased funding from current donors and our state and local
partners. In FY2019, City funding made up nearly 5% of Riverside's budget; that funding now is 2.5% of
Riverside's total budget.
Continued City funding is essential for Riverside to continue its mission to strengthen the cultural fabric
of Iowa City through intimate, engaging productions that foster a deeper appreciation for and engagement
with the dramatic arts. We are grateful for this continuing partnership.
6
EDC 10.19.22 packet
page 36
October 2022
TO: Iowa City Council Economic Development Committee gtSMMgR
RE: Summer of the Arts Funding Support ARTS
Thank you to the City of Iowa City for the generous support provided to Summer of the Arts over the past 17 years. Our
small organization continues to provide some of the most widely recognized and appreciated FREE art -based events in
the Iowa City area.
Founded with the Iowa Arts Festival, Iowa City Jazz Festival, Friday Night Concert Series and Free Movie Series, we now
produce 8 different FREE public events along with a private concert series for Oaknoll Retirement Communities. We are
proud of the partnerships we've developed along the way with the City of Iowa City, Iowa City Parks and Recreation
Department, other downtown arts organizations and organizations in our community like Table 2 Table, Friends of the
Animal Center Foundation and Shelter House, among others. We are also proud of the opportunities we create for local
students to participate in our festivals including featuring musicians at the Friday Night Concert Series and Iowa City Jazz
Festival and artists in the Emerging Artist Area at the Iowa Arts Festival.
Summer of the Arts is part of the cultural fabric of Iowa City. Our mission has always focused on providing equitable arts
and cultural programming and ensuring there are no barriers to the members of our community to engage with the arts.
When the pandemic shut down so many arts organizations in 2020, we adapted and continued to build community
through the arts with virtual performances and panel discussions, our drive-in movie series and on-line art fairs. We
strive to provide more service every year. In 2022, we will provide nearly 200 hours of free arts and cultural
programming to our community. We've expanded our programming to reach new audiences and improve accessibility.
Our new Music on the Move series and our Free Movie Series are presented throughout Iowa City to reach audiences
outside of downtown. We've also made investments in equipment that have allowed us to decrease the amount of time
the downtown streets are closed for our larger events.
With the expansion of the number of events we produce, the extension of programming into our Iowa City
neighborhoods, and inflationary pressures, our costs have increased significantly. Our non-profit also lost the
sponsorship of the University of Iowa in 2020 and we have not been able to restore sponsorship levels to where they
were in 2019. The City of Iowa City has provided $67,000/year to support our organization since 2013. We ask the City of
Iowa City to make a pledge to increase support of Summer of the Arts to $80,000 to ensure that we continue to
equitably build community by bringing people together to experience, learn about, and enjoy FREE arts and cultural
events. Your investment in Summer of the Arts is also an investment in pushing the local economy forward. According to
Americans for the Arts, the arts are good for local business. On average attendees at non-profit arts events spend
$24.60 per person, per event, on items such as meals, parking, and babysitters—which is valuable revenue for local
commerce and the community.
We respectfully make this request to show that the City of Iowa City is dedicated to providing a variety of opportunities
for arts access in our community. Please see attached documents for more information on our programming.
Thank you for your consideration.
Sincerely,
QL_i ?%/Vrnmo
Lisa J. Barnes
Executive Director
R. Chace Ramey
Board President
EDC 10.19.22 packet
page 37
2021-22 Summer of the Arts Summary of Activities and Involvement
City of Iowa City
Festivals Produced:
• Friday Night Concert Series (approximately 300-700 ppl/week)
0 2021= 14 weeks (6 virtual concerts and 8 in -person)
0 2022 = 13 weeks
• Northside Concert Series (approximately 100-400 ppl/week)
0 2021= 5 weeks (4 regular concerts and one special event)
0 2022 = 6 weeks
• Iowa Arts Festival (Aug 13 —15, 2021 and June 3-5, 2022) — approximately 33k ppl
• Free Movie Series (approximately 30-100 ppl/week)
0 2021= 11 weeks (Including 6 in partnership with FilmScene in the Park, 4 drive-in movies at
Iowa City Municipal Airport, movie at Mercer Park and at Riverfront Crossings Park); also held a
special movie showing in Hills, Iowa
0 2022 = 11 weeks (including 5 in partnership with IC Parks & Rec, 1 in partnership with Coralville
Parks & Rec, 1 in Hills, 1 at the Johnson County Fairgrounds and 2 at the IC Municipal Airport)
• Iowa City Jazz Festival (approximately 33k ppl)
o July 2-3, 2021: including performances on the Ped Mall on Friday and downtown streets on
Saturday
o July 1-3, 2022: including performances on the Ped Mall Friday night (partnership with Hancher)
and on downtown streets Saturday and Sunday (expanded programming in 2022)
• Soul & Blues Festival (approximately 2,500 ppl)
o July 30-31, 2021 on Iowa Avenue
o Sept 23-24, 2022 on Clinton Street and Iowa Avenue— expanded the footprint, added artist
booths (at no charge), added beverage garden; moved back to September to encourage student
attendance
• Music on the Move (approximately 30-70 ppl/week)
0 2021= 12 performances over six nights featuring Kevin Burt and Dave Zollo
0 2022 = 12 performances over 12 weeks in partnership with IC Parks & Rec and featuring Kevin
Burt, Dave Zollo, James Tutson and Annie Savage
• Oaknoll Concert Series
o 2021 & 2022 = 9 concerts split between the two locations, plus two special events
• Holiday Thieves Market (location was changed from the IMU due to lower expenses and better access
for artists and attendees)
o December 4-5, 2021, at the Hyatt Regency in Cora lville
o December 3-4, 2022, at the Hyatt Regency in Cora lville
City of Iowa City Support (in addition to financial support):
• Assistance from City Departments: City Manager's Office, Public Works, Streets & Engineering, Fire,
Police, Housing & Inspections, Landfill & Recycling, City Clerk, Water, Communications, City Attorney,
Parking, Parks & Recreation, Public Library, Transit Services, Animal Care and Adoption Center
• Use of land and space for Summer of the Arts festivals including Iowa City Municipal Airport and area
parks for movies and Music on the Move
• Chauncey Swan Parking Ramp for rain location for Friday Night Concert Series
• Parking for staff, vendors, performers and artists in ramps and on streets for festivals as needed
• Coordination of City of Iowa City's fireworks in conjunction with the Iowa City Jazz Festival
• Coordination of pole banners and the locations/timing they are displayed (via the ICDD)
• Coordination of Shelter House Fresh Starts to assist in grounds clean-up/trash removal
Summer of the Arts 2021-2022 Report: Page 11
EDC 10.19.22 packet
page 38
Volunteer Involvement (2021 numbers):
• 618 Total Volunteers
• Over 2296 Volunteer Hours
Financial Summary:
• 314 Individuals made personal donations to Summer of the Arts during the past year (not including cash
contributions at festivals); this is a 72% increase from 2019
• 85 Businesses supported Summer of the Arts with cash and in -kind sponsorships
• 7 grants received in 2021
• Since 2019, the number of cash sponsors has increased from 52 to 70 in 2022. Net cash support is
slightly lower in 2022 as compared to 2019 ($219,850 vs. $233,512), however, this is due to the fact that
several of our larger supporters either decreased their support or discontinued their support when the
pandemic hit.
2021 Awards/Recognition:
• Best of CRANDIC best festival for Iowa City Jazz Festival, Little Village
• Best of CRANDIC best pandemic adaptation artist for Music on the Move, Little Village
• Locals Love Us Area Events for Iowa Arts Festival and Iowa City Jazz Festival
• Executive Director Lisa Barnes recognized as one of the most influential leaders in Corridor Leaders 250,
Corridor Business Journal (recognized in 2022 and 2023)
2022 Awards/Recognition (so far):
• Iowa City Jazz Festival will be recognized as one of the top three festivals through the Iowa City Press -
Citizen (they haven't yet announced who won first place)
• 2021 Iowa City Jazz Festival 30-year commemorative poster painted by local artist Clark McFerrin
received a Bronze Award for Best Commemorative Poster through the International Festival and Events
Association
• 2020-2022 Music on the Move received a Silver Award for Best New Event/Festival during the Pandemic
through the International Festival and Events Association
2022 Collaborations:
• Participated in Downtown Arts Group meetings
• Nonprofit Arts Partners (UI Stanley Museum, UAY, PSI/IC Press Co-op, Systems Unlimited)
• Staff member Andrea Truitt serves on the Public Arts Advisory Committee
• Partnered with Table 2 Table in 2021 and 2022 to show a film at the Iowa City Municipal Airport
• Showed one movie in Pepperwood Plaza in the South District Neighborhood (working with Tasha Lard)
• Working with UAY to host and coordinate the 2022 Young, Gifted and Black Youth Performances at the
Soul & Blues Festival
• Provided tents and equipment for use by MidWestOne Bank for Rock the Chalk event
• Partnering with Iowa City Parks and Rec on a Halloween movie at Mercer Park on October 14th
2021 Friday Night Concert Series —
Sweetie and the Toothaches
Summer of the Arts 2021-2022 Report: Page 12
EDC 10.19.22 packet
page 39
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2:38 PM Summer of the Arts
10/11122 Profit & Loss Budget vs. Actual
Cash Basis January through December 2020
Ordinary Income/Expense
Income
Grants
University of Iowa
Is Dept of Cult Affairs
City of Iowa City
Other Grants
Total Grants
Sponsorship and Donations
Corporate Sponsors
Collaborations
Corporate Sponsors - Other
Total Corporate Sponsors
Donations
Board Donations
Business Donations
Individual Donations
Other Donations (Bucketing)
Total Donations
Fundraising Events
Fundraiser Event Ticket Sales
Fundraising Event Other-% Sales
Total Fundraising Events
Total Sponsorship and Donations
Festival Booth Fees
Artist Booth Fees
Food Vendor Booth Fees
Fun Zone Booth Fees
Total Festival Booth Fees
Receipts
Program Ad Sales
Beverage Garden
Festival Merchandise
Ice Sales
Refreshment & Novelty Sales
Total Receipts
Other Income
PPP Loan
Interest
Endowments
Unrealized Gain/Loss on Investm
Realized GainlLoss on Investmen
Total Endowments
Total Other Income
Total Income
Gross Profit
Jan - Dec 20
35,000.00
15,000,00
67,000.00
25,500.00
142,500.00
2,000.00
173,501.14
175,501.14
6,542.00
875.00
42,492.52
4,488.46
54,397.98
0.00
3,593.49
3,593.49
233,492.61
4,913.44
38.55
0.00
70,000.00
15,000.00
67,000.00
13,000.00
165,000.00
2,000.00
236,200.00
238,200.00
4,625.00
750.00
25,000.00
9,800.00
40,175.00
2,500.00
5,000.00
7,500.00
285,875.00
60,375.00
23,700.00
3,375.00
4,951.99 87,450.00
0.00
500.00
0.00
32,000.00
841.12
7,350.00
0.00
2,150.00
0.00
3,400.00
841.12 45,400.00
29,700.00
884.87 120.00
1,413.04
389.76
1,802.80
32,387.67 120.00
414,173.39 583,845.00
414,173.39
583,845.00
Page 1
EDC 10.19.22 packet
page 41
2:38 PM Summer of the Arts
10/11/22 Profit & Loss Budget vs. Actual
Cash Basis January through December 2020
Expense
Entertainers
Entertainer Fees
Hospitality
Lodging
Other Fees -Entertainment
Event Consultant
Total Entertainer Fees
Total Entertainers
Event Expenses
Marketing & Promotion
Advertising
Dues and Subscriptions
Event Printing
Graphic Design
PrizeslAwards
Website & Networking Expense
Total Marketing & Promotion
Cost of Sale Items
Beer/Beverage Garden
Ice
Merchandise
Water, pop, drinks
Total Cost of Sale Items
Operations Expenses
Room Rental
Electrician
Equipment Rental
Backline
Equipment Rental - Other
Total Equipment Rental
Event Insurance
Event Supplies
Movie Copyright
Permits & Licensing
Sanitary
Security
Sound
Total Operations Expenses
Other Event Expenses
Booth Fee Refund
Total Other Event Expenses
Total Event Expenses
Non -Event Expenditures
Fundraising Events
Fundraising Event Entertainment
Fundraising Event Food & Bev
Fundraising Event Supplies
Fundraising PrintinglPromotion
Total Fundraising Events
Jan - Dec 20
203.75
760.00
0.00
5,600.00
22,650.00
123,500.00
200.00
1,450.00
23,053.75
131,310.00
23,053.75 131,310.00
2,003.26
2,225.00
2,543.13
3,325.00
497.64
3,581.00
100.00
2,000.00
0.00
1,500.00
3,791.61
3,535.00
8,935.64 16,166.00
0.00
7,700.00
0.00
2,140.00
14.70
8,250.00
28.00
1,900.00
42.70 19,990.00
4,000.00 10,000.00
0.00 1,500.00
0.00 3,900.00
5,000.00 97,775.00
5,000.00 101,675.00
0.00
1,400.00
357.86
3,950.00
5,825.00
4,800.00
30.00
760.00
1,028.00
4,325.00
438.75
6,900.00
4,350.00
12,900.00
21,029.61 148,210.00
0.00 920.00
0.00
0.00
35.48
0.00
0.00
920.00
30,007.95 185,286.00
250.00
100.00
50.00
150.00
35,48 550.00
Page 2
EDC 10.19.22 packet
page 42
2:38 PM Summer of the Arts
10/11122 Profit & Loss Budget vs. Actual
Cash Basis January through December 2020
Fundraising Expenses
Development Meals/Meetings
Postage
Printing
Supplies
Other Expenses
Total Fundraising Expenses
Volunteer Support
Board Meeting Expense
Volunteer Appreciation
Volunteer Promotion/Recruitment
Volunteer Shirts
Volunteer Software
Total Volunteer Support
Office Expenses
BanklCard Fees
Insurance
Licensing Fees
Office Equipment
Office Postage
Office Rent & CAM Fees
Office Supplies
Printing/Photocopies
Sales Tax
TelephonelInternet
Total Office Expenses
Staff & Professional
Other Staff Expenses
Conferences/Continuing Ed
Interns
Meals
Parking Fee
Payroll
Comp FICA
Comp MCARE
Gross
Health Insurance
SUTA
Total Payroll
Professional Services
Accounting Fees
Consultants
Total Professional Services
Retirement Matching Funds
Travel Reimbursement
Total Staff & Professional
Depreciation
Total Non -Event Expenditures
Payroll Expenses
Total Expense
Net Ordinary Income
Net Income
Jan - Dec 20
0.00
150.00
620.54
500.00
2,979.54
1,700.00
30.51
100.00
10,170.27
100.00
13,800.86 2,550.00
12.42
100.00
49.89
200.00
0.00
1,400.00
0.00
2,800.00
0.00
1,900.00
62,31
6,400.00
598.81
500.00
10,029.98
11,000.00
863.00
3,500.00
0.00
100.00
387.75
340.00
28,098.35
27,000.00
1,968.06
1,200.00
345.00
600.00
51.00
2,700.00
849.04
1,000.00
43,190.99
53.00
0.00
155.37
83.51
17.00
8,780.94
2,053.60
147,328.96
19,995,39
0.00
178,158.89
2,630.00
1,750.00
4,380.00
4,449.83
34.50
187,332,10
3,670,00
248.091.74
47,940.00
500.00
405.00
350.00
350.00
8,400.00
2,000.00
151,000.00
20,095.00
181,495.00
2,600.00
1,750.00
4,350.00
4,530.00
175.00
192,155.00
3,000.00
252,595.00
1.069.96
100.00
302,223.40
569,291.00
111,949.99
14,554.00
111,949.99
14,554.00
EDC 10.19.22 packet
page 43
Page 3
2:38 PM Summer of the Arts
10/11122 Profit & Loss Budget vs. Actual
Cash Basis January through December 2021
Ordinary Income/Expense
Income
Grants
la Dept of Cult Affairs
Iowa Arts Council
City of Iowa City
Other Grants
Total Grants
Sponsorship and Donations
Corporate Sponsors
Donations
Board Donations
Business Donations
Individual Donations
Other Donations (Bucketing)
Total Donations
Fundraising Events
Fundraising Event Other-% Sales
Total Fundraising Events
Total Sponsorship and Donations
Festival Booth Fees
Artist Booth Fees
Food Vendor Booth Fees
Fun Zone Booth Fees
Total Festival Booth Fees
Receipts
Beverage Garden
Festival Merchandise
Ice Sales
Refreshment & Novelty Sales
Starting Cash
Total Receipts
Other Income
PPP Loan
Interest
Endowments
Unrealized Gain/Loss on Investm
Realized Gain/Loss on Investmen
Total Endowments
Total Other Income
Total Income
Gross Profit
Expense
Entertainers
Entertainer Fees
Hospitality
Lodging
Other Fees -Entertainment
Event Consultant
Total Entertainer Fees
Total Entertainers
Jan - Dec 21
Budget
15,000.00
15,000.00
22,400.00
22,400.00
67,000.00
67,000.00
23,336.51
14,000.00
127,736.51
118,400.00
200,929.99
227,030.00
6,197.00
6,500.00
1,551.00
750.00
62,275.00
40,100.00
17,074.20
13,900.00
87,097.20
61,250.00
2,999.67
6,000.00
2,999.67
6,000.00
291,026.86
294,280.00
39,060.06
46,920.00
15,047.37
16,000.00
1,072,43
2,500.00
55,179.86
65,420.00
17,815.23
26,500.00
8,581.19
4,750.00
1,373.49
1,950.00
2,996.57
2,750.00
0.00
30,766.48
35,950.00
30,900.00
717.63
200.00
1,089.49
1,205.15
2,294.64
33,912.27
200.00
538,621.98
514,250,00
538,621.98
514,250,00
353.42
2,954.06
82,400.00
1,699.00
87,406.48
87,406.48
550.00
4,000.00
97, 300.00
1,700.00
103,550.00
103,550.00
Page 1
EDC 10.19.22 packet
page 44
2:38 PM Summer of the Arts
10/11122 Profit & Loss Budget vs. Actual
Cash Basis January through December 2021
Event Expenses
Marketing & Promotion
Advertising
Dues and Subscriptions
Event Printing
Graphic Design
Prizes/Awards
Website & Networking Expense
Total Marketing & Promotion
Cost of Sale Items
BeerlSeverage Garden
Ice
Merchandise
Water, pop, drinks
Total Cost of Sale Items
Operations Expenses
Room Rental
Electrician
Equipment Rental
Backline
Equipment Rental - Other
Total Equipment Rental
Eventlnsurance
Event Supplies
Movie Copyright
Permits & Licensing
Sanitary
Security
Sound
Total Operations Expenses
Other Event Expenses
Booth Fee Refund
Total Other Event Expenses
Total Event Expenses
Non -Event Expenditures
Fundraising Events
Fundraising Event Entertainment
Fundraising Event Food & Bev
Fundraising Event Supplies
Fundraising Printing/Promotion
Total Fundraising Events
Fundraising Expenses
Development Meals/Meetings
Postage
Printing
Supplies
Other Expenses
Total Fundraising Expenses
Jan - Dec 21
2,050.00
1,975.00
3,413.18
3,000.00
3,406.90
3,400.00
1,600.00
1,500.00
1,380.00
1,500.00
2,155.17
3,600.00
14,005.25
4,954.00
1,496.87
4,558.72
1,341.10
12,350.69
1,887.04
1,000.00
2,480.75
67,142.64
14,975.00
6,200.00
2,000.00
4,250.00
1,350.00
13,800.00
1,000.00
1,000.00
3,250.00
57,000.00
69,623.39 60,250.00
910.00
940.00
2,943.52
5,100.00
5,245.00
6,000.00
210.72
610.00
5,545.00
5,140.00
4,100.00
4,150.00
14,300.00
18,400.00
105,764.67
1,262.00
1,262.00
133,382.61
102,590.00
920.00
920.00
132,285.00
250.00
250.00
87.41
100.00
38.61
50.00
35.00
150.00
411.02
0.00
150.00
358.00
1,000.00
2,279.14
2,500.00
89.64
100.00
0.00
350.00
2,726.78
550.00
4,100.00
Page 2
EDC 10.19.22 packet
page 45
2:38 PM Summer of the Arts
10/11122 Profit & Loss Budget vs. Actual
Cash Basis January through December 2021
Volunteer Support
Board Meeting Expense
Volunteer Appreciation
Volunteer PromotionlRecruitment
Volunteer Shirts
Total Volunteer Support
Office Expenses
BanklCard Fees
Insurance
Licensing Fees
Office Equipment
Office Postage
Office Rent & CAM Fees
Office Supplies
Printing/Photocopies
Sales Tax
Telephone/Internet
Total Office Expenses
Staff & Professional
ConferenceslContinuing Ed
Interns
Meals
Parking Fee
Payroll
Comp FICA
Comp MCARE
Gross
Health Insurance
SUTA
Total Payroll
Professional Services
Accounting Fees
Consultants
Total Professional Services
Retirement Matching Funds
Travel Reimbursement
Total Staff & Professional
Depreciation
Total Non -Event Expenditures
Payroll Expenses
Total Expense
Net Ordinary Income
Net Income
Jan - Dec 21
247.57
73.17
0.00
2,042.10
100.00
200.00
600.00
1,850.00
2,362.84 2,750.00
427.00
500.00
10,930.00
12,500.00
2,706.96
3,500.00
0.00
100.00
352.26
400.00
22,671.07
28,500.00
1,214.49
1,200.00
569.00
600.00
1,846.00
2,700.00
566.52
750.00
41,283.30
65.00
443.31
288.68
12.00
11,391.88
2,664.23
186,846.18
16,767.28
0.00
217,669.57
2,975.00
1,250.00
4,225.00
5,521.30
45.00
228,269.86
3,000.00
50,750.00
500.00
300.00
325.00
200.00
8,800.00
2,200.00
189,000.00
16,850.00
216,850.00
2,700.00
3,500.00
6,200.00
5,675.00
175.00
230,225.00
3,000.00
278,053.80 291,375.00
2,978.07 75.00
501,820.96 527,285.00
36,801.02 (13,035.00)
36,801.02 (13,035.00)
Page 3
EDC 10.19.22 packet
page 46